Regular Meeting

Introduction

• Date/Location: 2025 Regular Board Meeting, Newark City Hall.
• Key Themes: Budget sustainability, bond implementation, curriculum updates, leadership stability, and community transparency.

Agenda Items

Budget & Financial Updates

• Description:
  • Structural deficit addressed via staff reductions (16 certificated, classified roles restructured).
  • LCAP funds questioned for layoffs; $1 million unencumbered LCAP funds noted.
• Decisions:
  • No formal action on LCAP reallocations; budget cuts approved.

Bond Measure O Timeline

• Description:
  • First bond issuance ($30–$40M) planned for urgent repairs (HVAC, plumbing, safety).
  • Project list pending board review; emphasis on community input and transparency.
• Decisions:
  • Timeline approved; project list and CBOC formation to return for May 6 vote.

After-School Programming RFP

• Description:
  • ELOP/ASES grants ($2.47M total) awarded to Think Together after scoring 12 proposals.
  • Focus on unduplicated students; renegotiated contract to $2.05M to avoid general fund use.
• Decisions:
  • Contract approval deferred to May 6 meeting.

Stipend Policy Audit

• Description:
  • Outdated job descriptions (1995) and inconsistent stipend tracking identified.
  • Recommendations: Update policies, automate workflows, monthly stipend reports.
• Decisions:
  • No formal action; report accepted for future implementation.

Graduation Requirements & Curriculum

• Description:
  • Policy updates discussed (A-G alignment, alternative credits). Concerns raised about rigor and equity.
• Decisions:
  • Items pulled for further review; summer strategic planning scheduled.

Public Comments

• Key Themes:
  • Leadership Concerns: High turnover, financial mismanagement, and lack of transparency criticized.
  • Staff Layoffs: Classified staff cuts questioned; impacts on operations highlighted.
  • Bond Transparency: Urged delay until project list finalized; interest costs on unused funds flagged.
  • Job Descriptions: 30-year-old descriptions deemed unfit for new roles (e.g., CYBHI secretary).

Follow-Up and Commitments

• Bond Oversight: CBOC and 7-11 committee formation; RFP for project manager.
• Stipend Reforms: Policy updates, job description revisions, and workflow automation to be prioritized.
• Strategic Planning: Summer sessions planned for graduation requirements, facilities master plan, and equity initiatives.
• Pending Contracts: Think Together agreement and CYBHI position approval slated for May 6.

Conclusion

• Outcomes: Budget cuts ratified, bond timeline advanced, and after-school program vendor selected.
• Next Steps: May 6 meeting to address contracts, project lists, and stipend reforms. Focus on stakeholder engagement and financial stewardship.

[7] you know

Pause: 17m 13s

1. CALL TO ORDER

[1041] Kat Jones: I bring this meeting to order.

1.1 Roll Call

[1046] Kat Jones: We'll do roll call. You should all be able to click yours.

[1054] Kat Jones: Of course, I can't figure it where it is online.

[1063] Kat Jones: All right, I can't figure out where the roll call button is online. I thought it would just.

[1072] SPEAKER_00: If you're locked in, I think it may have already taken.

[1077] Kat Jones: Oh, maybe it already, oh, has everybody turned on their little box? If you turn on your little box, I think that's what takes care of real call. Okay, so.

[1089] Kat Jones: You did it. Member Lee will be here at seven, the rest of us. Member Anguiano, Member Block, Member Thomas and Member Hill, and President Jones are all in attendance.

1.2 Meeting Practices and Information

[1109] Kat Jones: All right, we are In-person meeting practices and information, of course, I can't figure out where I put. There they are. Before we begin, I would like to remind everyone that the board appreciates and supports stakeholder input at our meetings. However, it is important to note that a board meeting is not a meeting of the public, but it is a meeting to conduct the district's business in public. Everyone should have a chance to express their opinions respectfully. Within the guidelines, the board has established for its meetings so that the board is able to conduct the meeting effectively and efficiently. During the meeting, there will be time for public comment on both agenda and a non-agenda items. As of January 25, public comment will only be conducted in person. The public will have the opportunity to address the Board of Education by submitting a written comment speaker card with the executive If you plan to speak during public comment rather than before an individual item, please try to turn your comment card in by the start of open session. Otherwise, please turn it in before we reach your particular item number. Thank you for your cooperation. Members of the public may observe the meeting via the NUSD YouTube channel or in person at Newark City Hall. Spanish translation is available. Public comment on closed session items. I have four. Ms. Villa? Can I go again? Sure. I'll put both of yours then.

1.3 Public Comment on Closed Session Items

[1205] Kat Jones: Mr. Knoop.

Pause: 17.8s

[1223] Cary Knoop: Your election carries a responsibility, safeguarding public trust. This means ensuring decisions serve the community's interest, free from bias. You must adhere to John Adams' ideal of a government of laws and not of men. As a board member, you represent the community, not staff or administrators. Your allegiance must be to the public whose interests you sworn to protect. Board members who align too closely with those they oversee risk undermining the purpose of an independent governing body. You must recognize that friendships or loyalties with those you oversee challenge impartiality. As Mark Twain observed, the proper office of a friend is to side with you when you are in the wrong. Nearly anybody will side with you when you're in the right. This highlights the issue.

[1284] Cary Knoop: Friendship involves loyalty that can conflict with the impartiality required by public office. The pressure create risks when governing even without actual favoritism. These ties raise questions and erode public confidence. The appearance of conflict can be as damaging as the proven one. Professional distant protects the integrity of your decision-making. It means avoiding situations where personal loyalty could tempt you away from objective judgment, the bedrock of fair governance. Equally problematic is indecisiveness in governance. Good governance requires decisive leadership when problems arise, not passing hope that issues will resolve themselves. When you defer difficult decisions, you abdicate your responsibility to the community you serve. In action is in itself a decision, often the wrong run. This office imposes a duty to prioritize impartial public service above private loyalties. If any member proves unwilling to maintain professional distance, you demonstrate unsuitability for these responsibilities. In such circumstances, you must resign. Our community demands leadership free from the shadow of bias and indecision.

[1373] Cary Knoop: Thank you.

[1378] SPEAKER_09: Thank you, Mr. Rune. Ms.

[1379] SPEAKER_09: Park.

Pause: 10.3s

[1390] Cindy Parks: Apparently, we all chose the back row. Newark schools are at critical crossroads regarding the interim superintendent's contract. A closer look at the current leadership highlights several serious concerns. In the area of leadership stability, the superintendent has failed to establish a stable leadership team. Over the past two years, the HR department has been without a permanent assistant superintendent of HR. Despite the job being posted and attracting multiple applicants, no interviews have been conducted. Interim appointments have come and gone, underscoring the lack of stability. In the area of district finance, the superintendent's handling of district finances raised as serious questions. concerns about the $14 million deficit that suddenly dropped to 3.9 and then 3.4 explained with a single detail-free slide. Additionally, her selection of a chief business official, a position she previously held, was proven to be a huge error in judgment, many regarding the CBO's financial skills as inadequate. and his mid-year departure further exposes the ongoing instability and critical financial roles. In the area of transparency, a troubling pattern of avoiding public input has emerged. One example is the key decision about community assets have been moved behind closed doors, signaling a reluctance to involve the public and undermining trust in the decision-making process. In the area of workplace culture, high turnover among qualified professionals paints a bleak picture of the workplace environment. New hires frequently expressed dissatisfaction, interim positions remain unfilled, and experienced staff continue to leave, taking valuable institutional knowledge with them. These issues are not minor. They highlight fundamental gaps in leadership. Newark students deserve a superintendent who can build a stable team, demonstrate financial judgment, foster transparency, and create a healthy workplace culture. It is time for leadership that rises to meet the district needs. Newark community deserves nothing less. Thank you. Thank you, Ms. Parks. Ms.

[1528] Cindy Parks: Villa.

[1536] Cheri Villa: All right, good evening board president and school board members and executive cabinet. All right.

[1544] Cheri Villa: Before, as you go into closed session to discuss the contract for our superintendent, we'll also be discussing labor negotiations, which are very crucial because we start negotiations tomorrow for NTA. the instability that has been the result of the decisions that were made by our prior superintendent, our prior executive cabinet, and also our prior district office and site administrators. You've heard me say it multiple times, the chaos that it's caused, what's happening now.

[1582] Cheri Villa: So as you go into closed session, if we're talking about stability, the stability, any even the small stability that we've been able to maintain in our district through the turnover of the prior administration. I'm asking that you remember the stability that our NTA members have provided. They are the ones, we are the ones who provide this stability that we have, okay? The stability that we have 74 NTA members who've been providing stability for 20 years. We can break that down even more. We have 37 NTA members who have been providing stability for 25 years. So that's what I ask for you to remember. You go into closed session tonight to talk about the parameters around negotiations for us and any other contracts that are gonna be done.

[1635] Cheri Villa: Thank you.

1.4 Recess to Closed Session

[1641] Kat Jones: Thank you, Ms. Villa. You did have two cards filled out, one for two. Okay, great, thank you. All right. As we move into closed session, the items we will be discussing our public employee discipline dismissal release complaint, Government Code 54957.

[1660] Kat Jones: Conference with legal counsel regarding anticipated litigation, significant exposure to litigation pursuant of Government Code 54956.9.

[1671] Kat Jones: Consideration of student grades slash records challenge appeal ed code sections 35146 49066 and 49070 Conference with Labor negotiators Government Code 54957.6 Subdivision A employee organizations CSEA and TA

Pause: 11.3s

[1695] Kat Jones: 5 point or 2.5 public employee appointment Government Code 549 57 title superintendent 2.6 conference with labor negotiator unrepresented employee superintendent agency negotiator board president and we are dismissed to close session thank you It's just anxiety and blood pressure that's just off the hook. I mean, I still feel.

3. REPORT OF CLOSED SESSION ACTIONS

3.1 Report of Closed Session Actions

[5757] Kat Jones: Okay. Reconvening at 723 after closed session. In closed session, we were not able to finish everything, but we were able to ratify the resignation agreement between Newark Unified School District and Jose Cantana of $20,000.

4. RECONVENE TO OPEN SESSION

[5793] Kat Jones: That was a motion by Member Block, a second by Member Hill and five I's to pass that. Reading, let's see, please make sure that your speaker cards for public comments are turned in as soon as possible. Per board law bylaw, 93, 93, if we have about 40 minutes for public comment, if we have more than 13 speaker cards on the, for agendized and non-agendized items, we may need to reduce the amount of time each speaker received, so if you can get your cards your comment cards up soon then we can determine if we need to shorten the three minutes to two minutes. So thank you so much for your cooperation and understanding with that. Ms. Lee, would you please lead us in the pledge?

4.1 Pledge of Allegiance

[5850] Kat Jones: Thank you.

Pause: 10.8s

[5861] SPEAKER_16: of the United States of America and to the Republic for which it stands, one nation under God, invincible with liberty and justice for all.

4.2 Meeting Practices and Information

[5874] Kat Jones: Thank you. Meeting practices and information. As a reminder on the dais and in the room, we will keep our focus on the best interests of our students. We will work towards the future learning from the past. We will stay focused on our goals and avoid getting sidetracked. We will build upon the ideas of others and look for common ground, and we will paraphrase, am I hungry, no, for understanding. When we have a difference of opinion, we will debate the facts of the situation and avoid personal criticism. We will address processes, not persons. We will respect differences and we will never dismiss or devalue others. Approval of the agenda, would anyone like to pull an item from the agenda tonight? Okay, may I have a motion to approve the agenda?

5. APPROVAL OF AGENDA

5.1 Approval of the Agenda

[5932] Nancy Thomas: I move approval of the agenda.

[5935] Kat Jones: Say it again. Okay, Member Thomas, motions and a second?

[5945] Gabriel Anguiano Jr: I second.

[5946] Kat Jones: Thank you. We'll take a vote. Okay. Thank you very much. That is six yeses.

6. STUDENT REPORT

[5962] Kat Jones: I know it's pretty cool if you haven't been here before to watch that. All right, thank you. Student Report, Ms.

6.1 Student Report: Student Board Member, Joy Lee

[5974] Kat Jones: Lee.

Pause: 13.8s

[5988] Joy Lee: Okay. Sorry, there's some confusion. Good evening, board members, executive cabinet, and our beloved Newark community. Hello. So prom happened on April 5th at the San Francisco Exploratorium. There was food, music, and students were able to go out onto the waterfront and take photos. Overall, students reported having an amazing time. Last week was the Cougar Olympics, where each lunch, students from each class competed in a different game like dodgeball, volleyball, basketball and bubble soccer, students found basketball and bubble soccer the most entertaining to watch. Ultimately after a week of competition, the seniors won. Next, the senior class hosted our annual spring night market filled with food, clothing, and handmade craft vendors. It was a great time for the community. Next, last Saturday, the Newark Memorial Cougars took on their rivals, the James Logan Colts at the iconic San Francisco Oracle Park this past Saturday. The Cougars did lose. Nevertheless, it was still a beautiful day for baseball and an awesome experience for our Cougar baseball team and fans. So for our upcoming events, Birch Grove Intermediate School is hosting a family steam night on May 1st where there will be booths with different hands-on activities. And I also know that Coyote Hills Elementary School is also hosting a family science night on May 8th from 430 to 7.50 p.m. I may have missed a couple elementary schools, so I apologize for that. but I do know that just overall elementary schools are starting to have their family steam nights. Next, there's a PTSD fundraiser at Billy Roy's from 11 a.m. to 8 p.m. today.

[6090] Joy Lee: The funds will be going towards the class of 2025's graduation. Next, our blood drive will be happening at the Newark Memorial High School campus with our school partnering with our school's med club and the Stanford Blood Drive. It will be from morning to afternoon and the blood donations are open to everyone in the community. It'll be on May 1st, so I highly, highly encourage you guys to consider donating your blood. And lastly, congratulations to our upcoming spring sports seniors. We know that your senior nights is coming up soon or it's already happened. And we want to thank you for being a member of the Cougar community for the past four years and representing Newark Memorial.

[6134] Joy Lee: Thank you for listening.

7. EMPLOYEE ORGANIZATIONS

7.1 Employee Organizations

[6139] Kat Jones: Thank you so much. Employer organizations, NTA? Can I go with any?

[6148] Kat Jones: CSEA? Hey, that's the order, but you know, I'm flexible.

[6163] Maria Huffer: I'm short and sweet today, so it's not that bad. Good evening, superintendent and board members in the community. CCA Newark Chapter 208 is appreciative of the new of the district brand our 2528 success of her contract Sunshine re-opener proposals for review and we look forward to setting new dates and continuing our current momentum so hopefully we can keep that going CSA Newark Chapter 208 is disappointed in the decision by the board to eliminate classified positions, as you guys all know. We respectively request that you can reconsider your funding priorities to keep the classified positions, which are necessary for the continued workflow of our district. For example, the SIS position, and I hope I have that position correct, that is currently being laid off, is being paid out of the L-CAP funds. This funding is separate from the general fund with the focus on our unduplicated students, those who are often left behind, for example, our English learners, low-income families, and foster youth.

[6233] Maria Huffer: CSEA feels that this position could no longer be on the list, should no longer be, I'm sorry, on the list of the layoff cuts, as the 24-25 L-cap has over $1 million in unencumbered funds. This means that we are continued to fail our students and the loss of the position will continue to drop their needs further behind, as well as no longer have easy access to the reports that show specific LCAP required information. So again, CSEA is being pushed out to allow the district to try to right size the budget and continue to eliminate key support positions. And that's all I have for you tonight.

[6278] Maria Huffer: Thank you.

Pause: 17.8s

[6296] SPEAKER_04: Good evening, President Jones, Board of Trustees, and our executive cabinet members. I am pleased to share several important updates that reflect ongoing dedication and collaborative effects of our school community. At present, our cast and spreader balance testing is underway for all students in grades three and above. These assessments have as critical measures of students learning and growth, and I would like to take a moment to acknowledge the exceptional support our students have received from their teachers, staff, and families. From encouraging healthy sleep habits to ensuring students have access to nutritious meals and arrive to school on time, our community has demonstrated a collaborative commitment to student success. This unified effort plays a vital role in creating the conditions necessary for students to perform in their highest potential. In addition to academic success, I am proud to highlight a recent celebration that celebrated the success of our EL learners, our English language students. On Monday, April 7th, the district hosted its annual reclassification ceremony at Norfolk Memorial High School in the theater. The special event honored our EL students who have achieved reclassification through a combination of L-PAC scores, additional academic data such as I-Ready, and including CASPP assessments. The evening was a true celebration of their achievement. To watch them cross the stage and be able to shake each of our hands was an amazing thing to witness. Families were welcomed with a shared meal and a vibrant ballet filigotic performance from our high school students that was very fascinating to watch. The cultural richness of the performance served as a beautiful introduction to the recognition that followed. The pride and emotion in their room were amazing to see our administrators and students and the tears that were shared and the happiness and joy was something that can't be replaced.

[6419] SPEAKER_04: As we approach the upcoming spring break, there's a sense of gratitude district wide that we want to make sure we thank all of our wonderful staff, classified, certificated, and management for their hard work and endless hours that they provide each and every day for our students to be able to be successful, both in and outside of the classroom. It is through our shared vision and partnership that we are able to create the environment that we have here in Newark that our students come back to each and every day. We're wishing everyone a safe and restful and joyful spring break. Thank you.

[6456] SPEAKER_09: Thank you.

[6465] Cheri Villa: All right, good evening again, board president, school board members, and executive cabinet. I would like to address 14.4 on your agenda. It's the board policy 6146.11, the alternative credit towards graduation.

[6484] Cheri Villa: Now you've heard me speak before about collaboration. is, I'm not gonna say it's missing, but not a lot of it is happening. So, let me go back here. Okay, a good school district has a shared commitment to student success. However, the reality is that we cannot achieve this goal if there is no collaboration. Administrators and teachers must work together in a spirit of collaboration and with each group bringing its own unique perspective and expertise. Now in regards to board policy 6146.1, item 12 in that board policy. What it reads in your board policy, it says that the NSD Sports Marching Band PE program participating in the CCS, which is the Central Coast section. We are in the NCS, the North Coast section.

[6542] Cheri Villa: Now, if we're talking about collaboration, Even though I brought this to the attention, to your, brought it up after the first time it was going to be on the agenda, if there was collaboration going on, not only would that error have been corrected, but the expertise of our PE teachers at the high school, their wealth of knowledge about implementing something like that in our district. Not only is that very costly to do alternative credits like that. It's a great idea, but in the end, it's going to take away sections from our PE teachers. So am I asking for, should this item be pulled? I would say so, because do you have to fix the, the NCS to the CCS, but my suggestion is to get together with those PE teachers at the high school so they can help you out and, get the alternative credits going. That's what I have. Thank you.

[6610] Thank you.

[6614] SPEAKER_14: Thank you.

8. PUBLIC COMMENT

[6615] Kat Jones: All right. Sorry, I try to take my notes. All right, public comments.

[6627] Kat Jones: Cards are coming around. Thank you. No, I think Toya got it. All right. For non-agenda items, I have one speaker. And for agenda items, Ms. Parks, would you prefer to speak during public comment or before each one of the? Okay, that's what I thought, but I always want to make sure I ask.

8.1 Public Comment on Non-Agenda Items

[6659] Kat Jones: So public comment, non-agenda, Katie Euster.

8.2 Public Comment on Agenda Items

[6668] SPEAKER_18: Hi. Hi. You have the timer? Hi, my name is Katie Eukester, and I have worked for the district for 24 years. Currently, I'm an administrative secretary in the MOT department. I'm here to express my concerns about the decisions to eliminate my position with fully understanding its critical role in supporting our schools, staff, and daily operations. What process did the administration use to determine to eliminate my job? Was it based on my job description? My job description written 30 years ago in 1995? It is impossible for Travis, the new director of MOT, to absorb all of the duties in addition to his own. I assisted remotely with emails during my recent two-week vacation, but Travis was still overwhelmed. When I returned, I had over 125 unresolved emails. This demonstrates the workload and importance of my role, which is a full-time position, not something the director can simply add to their responsibilities. On February 11th, Jose called me to a meeting at 2.30 without my supervisor. I requested my supervisor's attendance, yet it was denied. At this meeting, I was offered to transition to fiscal services as the administrative secretary starting July 1st, which I ended up agreeing to. I had to draft my own agreement which was assigned by Jose and Chris and is held by HR. I have a copy available if needed. In a subsequent meeting with HR, representatives including Trudy and Chris, as well as Jose, Miranda, and Kerry, regional CSEA, Jose merely reiterated the discussion. At the third meeting, the position was rescinded, and shortly after, I received a pink slip despite my 24 years of seniority. According to Ed Code and our CSEA contract in over three decades of past practice, I should have not received a layoff notice, nor should I have been offered roles outside my classification such as childcare, staff secretary to or secretary. None of these actions align with the contract are district president. Each meeting has introduced new plans that are later rescinded, creating confusion and inconsistency. At my last meeting with HR, including Trudy, Jose, Carrie, and Tracy, I was told I'd be placed in Special Education Department. However, the next day, Trudy told me that a lawyer found a loophole in the contract, and I would not be placed there either. Is this the standard of care and respect to employees who have served this district for over 24 years? As of now, I still do not know where I'll be placed as of July 1st, and this uncertainty weighs heavily on me. As I've stated, my role in MOT is not a part-time position that the director can absorb along with their existing responsibilities. I respectfully request the board and HR leadership revisit this matter with full transparency and compliance with the law and our contract. Thank you.

[6837] SPEAKER_18: Thank you.

9. SUPERINTENDENT REPORT

[6844] Kat Jones: Okay, moving on to Superintendent's report.

9.1 Superintendent Report

[6854] Tracey Vackar: Thank you very much, board. Just a few things. I just want to have a reminder out there to our community that spring break will begin this coming Friday for our school sites and will continue through next week. We will have limited office staff available next week, and so we're asking the community that if you need our assistance to please call and make an appointment, because not all departments will be necessarily represented. We hope everybody will be there, but we recognize that they also have families and may be off as well. And so we want to wish everybody to have a really safe and happy spring break, get some rest. We know spring break came a little late this year compared to prior years. And I think that when you come back, it's going to be that turnaround where we're just going to be basically completing the year doing our finals. celebrating some of the great things that will be happening here in our schools and school district. So, you know, May is a great time for us to think about celebrations, but get some rest next week, and we look forward to seeing you in May. That concludes my comments. All right.

[6917] Kat Jones: Thank you so much.

10. STAFF REPORT

[6919] Kat Jones: Staff reports, human relations, the stipend update.

Pause: 37.8s

[6961] Tracey Vackar: Dr. Whitehall, are they getting prepared?

[6962] Tracey Vackar: Could you be getting into our guests here this evening? I gotcha.

10.1 Human Resources - Stipends

[6972] Angela Walker: Absolutely. Last week, the couple weeks before last couple board meetings, we introduced Dana Palmer and Dana comes to us with a vast background in doing some specific audits and inquiry around current practices and procedures. And the last couple months, she has been digging deeper into our stipends.

[7002] Angela Walker: And so her presentation tonight is going to be sharing what her discovery was with some recommendations for us as a district as we move forward and look at ways to improve practice.

[7019] SPEAKER_14: Thank you.

Pause: 10.0s

[7029] SPEAKER_08: I wanted to say hello because I think all approved the DP strategic solutions and I haven't really ever gotten to interviews myself. I wanted to let everybody know that I'm not, that I have been in education for over 26 years in several variant departments throughout my career. Also, I was pro tem on the Contra Costa County grand jury. So I have perspective of auditing and looking at things. And I come with a different perspective than the average consultant comes from. I'm not, you've done data several times the data analysis of numbers on stipends and there are issues. I'm not here to waste Newark's money to do the data analysis again to say the same thing that has been said before that You have problems, you have issues. What I would like to do is find quick and easy ways to fix those problems, plug those holes, and get moving on. Because I think what's happened in the past with consultants, they come in, they give the reports, they're these huge reports, and nobody can take a hold of them and move with them. I'm hoping that what I can present to you today is something that somebody can quickly take action on. things can get moving in the right direction and come next year, you get started in the right direction. And so I spent a month on stipends. I spoke to several school districts, or several schools, several departments. I just wanted to get a perspective from every angle of what their thoughts were, how they handled stipends. It was a huge awakening for me to see how everybody had their own perspective. on what a stipend was, how a stipend. So I'm gonna try and do this. So as I stayed up there, I also realized you have a lot of stipends. And to really look at this, I had to focus on the ones that I felt I could give you the most information on, which was department chair, extra duty, coaching, and teacher induction mentor. Those are the ones I looked at the most. With that being said, I think the light bulb that went off was that there is a lack of communication and understanding of a clear identity of what a stipend is. What the language is in board policies. Once again, I heard somebody else say that a job description was written back whenever.

[7176] SPEAKER_08: The stipend board policy was from 19... 88, 19, it's a long time ago. And just to inform everybody, board policies and administrative rules are not the same thing. In this district they are. Somebody clearly took the language from board policy and copied it over the administrative role. That is not what board policies are meant for. Board policies are the rules of the board. ARs are how do we attain those rules. So I did a little quick update to immediate actions. So these are the immediate actions that can be done. to update board policy and administrative rule 42532, which I did update it and I gave copies of the superintendent so they can take that further. Update job descriptions, stipend job descriptions that are clearly, every word is defined clearly so everybody understands what it is. Keep those updated. I notice that in every document that is circulated in this district, there are no dates.

[7245] SPEAKER_08: So you can have somebody at a middle school using a 1988 job description, because that's what they wanna use, but then somebody at a high school using a 19, or 2000 job description, and somebody else, I think I came across five job descriptions for different stipends. And everybody was using, or department shares, sorry, I was talking about that. But there were no dates on anything.

[7269] SPEAKER_08: So clearly, some quick, easy things to do is to start dating the forms, updating the forms. Job descriptions, I've updated some of them. Clearly, I'm not the word of God, so it's just a template, but I did present the board update, a new AR, I presented all job descriptions as updated with new dates. The other thing that was suggested is that we present, or that the business division presents a monthly stipend report to the board members before the commencement of the stipend. It would be just like a PO report or a warrant report. You will now get a stipend report so that you will see it clearly and get to see what's happening on a monthly basis. The other thing is to work closely with labor unions on clear language, mutual understanding, and expectations. I think what I found with a lot of people and I talked to the union president was that there clearly was a misinterpretation of one word. Everybody was interpreting one word, which was a section differently. And no one was right or wrong because everybody was doing it how they felt they should. So clearly a new definition would need to be made for that one word. So I recommended that and the superintendent also has that. Further recommendations, these are things that are going to take a little more time. Create a staff only online portal for all forms and procedures. In several districts that I've been with, they have two platforms, one for the public and one for staff. And as staff, one would hold all the updated forms and as soon as something needed to be corrected or word, it could get updated online so everybody has instant access to that form. Implement, I think that's the other thing. How things go about copies after copies, there's no distinction or definition of how a stipend should go through a policy of routing for approvals. So some have some, some don't have others. And then the one that will handle all of this is implement a workflow automation system. I was really surprised that this district did not have something as such as informed K-12 that would handle all the documents, the approval routing system. Everything is in there so that if somebody submits a stipend and it's missing something, it'll kick it back or the person can correct it, kick it back, then it would be submitted and it goes through the proper work, the proper approval channels. There is just a serious lack of uniformity, I hate to say, and implementation here. That is what I found and I'm finding it more and more with a lot of things that I'm looking at. I'm looking at something else right now, which once again, I think everybody is kind of doing their own thing. So I'm trying to find little ways that we can help and just start plugging some of these holes. So this is my presentation. I can answer any questions. I do have a more in-depth summary report. That's a little longer than this quick slide show that is available to you if you ask, if you'd like it for me.

[7454] SPEAKER_08: If there's any questions, I'd be more than happy to answer.

[7459] Kat Jones: Thank you. It's really helpful to see it so plainly put and definitely would like a copy of the report. Yes. Be fabulous. So thank you for your work. Thanks. Any questions? All right.

[7477] Kat Jones: Thank you.

[7481] Tracey Vackar: I'd just like to take a moment to thank Dina for all of her work that she's been doing, working in our office, looking at our systems in some better ways and practices that we can do. Her time is very much so appreciated.

[7492] Kat Jones: Okay, yes, thank you so much. We are now on bond measure and Ms.

10.2 Bond Measure O Timeline

[7500] Kat Jones: Parks, you have a public comment for 10.2.

[7513] Cindy Parks: Good evening. While I support your ratifying the bond or the measure O vote and forming the CBOC as they will need training, why are you seeking to sell the bonds next month? Once you sell the bonds, the interest starts on that money. I'm not an expert, but is this the time to sell the bonds when you don't even have a completed project list? When will the board be given the project list compiled by Renault Clark Architects? Who will be on the April 16th and 17th site walks that are mentioned in the agenda item? When will that information be relayed to all of you? Please educate yourselves about the potential projects by asking for the previous AEDIS facility, master facility plan, the Renault Clark architect plan that was mentioned at the February meeting and asked for the outcome of the walks. And again, my concern is you going and selling the series, the $30 million series, the interest will start. And so looking at your timeline, is this the best time? Are you ready to start projects? Otherwise, you're paying interest on money that's sitting in the bank, not getting any interest. Thank you.

[7595] Cindy Parks: Thank you.

[7600] SPEAKER_14: All right, bond measure O timeline.

[7603] Tracey Vackar: Thank you. Ms. Foucar, thank you. I will be presenting this item here this evening. And so before you is a timeline of many things that have to happen in order to be able to bring Measure O forward to all of you. When we met with our bond council and with Philman enrolup and Associates back in March, I'm sorry, February. One of the things that we talked about is the fact that we bring this item back to you.

[7630] Kat Jones: Yes. We don't have it in front of us. We just need to bring it up on the computers.

[7637] Tracey Vackar: We need to come up on your computers.

[7638] Tracey Vackar: I apologize, yes.

Pause: 13.6s

[7653] Tracey Vackar: I don't, Toya, do we have any copies of this item? No, the detailed report for the staff timeline report. They don't have a copy of that. I mean, I have it on my computer, if we can hook my computer up there. Can you pull that item up? Are you able to pull it up from your desktop, Toya, and show the community?

[7677] Tracey Vackar: If you go into the agenda, I don't know if you can pull it up and share that.

Pause: 14.6s

[7695] Tracey Vackar: It would be the time responsibility schedule, yes, that document.

Pause: 14.5s

[7713] SPEAKER_13: Do you want my computer?

[7715] SPEAKER_13: Okay.

[7723] Tracey Vackar: We do appreciate the audience's support as we learn how to work with some of the new technology here. Great, thank you so much. So before you here is the schedule of a lot of the work that's happening behind the scenes to be able to get things ready, be able to bring to the board for consideration and issuance of Measure O. The speaker that came up earlier, Mrs. Park, she is absolutely correct. You must have a project list before you can approve the Measure O element. We are working through that. I am meeting along with Travis. and the architect to be able to review his site principles, a list of projects that were in the original facilities master plan, as well as the updated list that was prepared here over the left before going out for Measure O and I'm asking the voters to consider voting for this. What we're really looking at is you may recall when we talked about there would probably be three or four different draws that would come down off the $205 million. The first one is expected to be somewhere between $30 and $40 million that we would ask you to consider. These are the immediate things that need to take place that really kind of takes the band-aid and the tourniquet off things that have been not working so well, fixing some of our restrooms, taking care of some plumbing, working on the H-back systems that have been a habitual problem across all of our school sites. Those are some of the most urgent things that are sitting out there, but there's other things that are also gonna be considered that you will see on a project list by site for that first initial drawl. Then there will be other project lists that will actually have to come forward as we continue to prioritize and start looking at things for the other draws. And those will probably be a bigger conversation and probably will require a lot more analysis and work with each of our school sites to be able to get more community input as to what else needs to be done to be able to help take care of our schools. Some of the things, I mean, we've got everything from, you know, wanting to have some new STEAM and STEM labs that would come in to working on pool renovations and some other bigger things that need to happen, looking at maybe building a new administration office. There's a lot of different things that are on the wish list that we really need to hone in on as we look at what are the funds that we're going to go off and spend and how are we going to spend that? And then we also need to really look at how does that impact student learning? Right, so whether we're doing a renovation to all of our classrooms to be able to help modernize them and bring them up to a modern standard so their teachers can teach and have the technology available. We've also talked about in our first drawl using some of the resources for technology and to make sure that we have the technology infrastructure to be able to help and support our school sites with learning. We know that that's an expensive fix and one that was gonna put a little bit of a drain on a regular budget and so that's a piece that we asked voters to consider so that we have good technology access in our schools to help and support learning So those are just some of the project things but you will see a project list of what we are asking you to consider for that first draw of $30 million and then you'll see some other items outside of that as well there will be a priority list that we're gonna try to help identify for you and so you'll get to see that as well. Again, you don't have to take the action in May. You could delay it, but it also means that we don't have the funds to be able to help and support our schools, especially with some of the conditions that we really are ready to go off and move forward on and that really need to have the help and support. Most importantly, our HVAC systems. So are we going to spend it all at once? No, we're not going to spend it all at once, but over the next three years, we would spend that $30 million. Again, there's a lot of prep that goes behind it, not only the work that's getting done by the architect to be able to work on the list of priorities, but also looking at all the financing information that needs to go forward with this. If you would have asked me probably last week, I would have told you last week was not a good time in the market to go out and go after a bond. When the conversation of tariffs came up, that was not the best time for us to even consider such a thing and many school districts delayed. We will be taking a look at the market and will be listening to the experts to tell us whether or not the market conditions have improved enough for us to go off and consider or should we delay a little bit longer to make sure that we get the very best approach to being able to help support our schools. We also want to make sure that we're mindful of our taxpayers. who helped us support this particular bond and that we do the very best job that we can to ensure that our credit rating is good, to ensure that our financing schedule is complete, and that all of our documents are together. There's a couple other steps that still need to happen. And there's a couple of things that also coincide with not only the selling of Measure O, but also some future decisions that the board will be making as they move forward with the 7-11 committee. We've started with the RFP for the 7-11 committee. That will be an item I'll discuss a little bit later on this evening, by Superintendent Commons and closure.

[8042] Tracey Vackar: And then also looking at... Forming our CBOC committee which is the citizens bond over and also considering the idea of a new ed spec committee Which really will look at the projects So before you here is a is a time responsibility schedule that we wanted to be able to share with you kind of give you an idea about some of the work that's going behind the scene and who's working on performing some of those those elements so that you are aware I want to make sure that you had a copy of this and And then on the six, it is our plan to bring you back a more intense document for your review and for conversation. The experts will be here to help walk you through it, including our bond council and also our financial advisors to be able to make sure that you have all the best information before you. In addition to that, we'll also have the project list that will be brought forward as well. And I would anticipate that that will be done by then. We are meeting with the teams of our school sites today and we met with tomorrow. And it's exciting. It's really good to kind of get to see this thing, kind of move forward. I know there had been some signage that had gone up at school sites with Measure G. We would like to bring that back also from Measure O, especially for the first drawl and talk about what sites would see and what the expectation is based on whatever it is the board does approve. And again, that project list is really up for discussion when it does come forward. And I do look forward to having a robust discussion with you on that. And again, if you're not ready to make the decision on the six, we most certainly can delay if you need more additional information. We want to make sure that you have as much possible to be able to help you make a really good informed decision because you're spending a lot of money

[8152] Tracey Vackar: and but it's really exciting that our students will have access to some of the things that really do need to have some repairs that will be done especially in this first draw I'm sure you just roll the next page up so that people can have a You can ask. Board President, there was a question. Yeah, question.

[8196] Joy Lee: Oh, I'm sorry. I wanted to ask if during over the summer or sometime as soon as possible, it would be possible to update our school paints, like our school colors, our walls with, like, we can either like,

[8212] Joy Lee: use the same colors or we could use more vibrant, exciting colors to update our school facilities.

[8221] Tracey Vackar: Well, I can tell you that paint has been on quite a few principals lists to be able to update and repaint our schools in a little bit more vibrant colors to, I think, you know, connect kids with the programs. I know there's been some discussion with that. I think one of the conversation is where does that fit in that first draw that's really meant more for the band-aid emergency things. It may be a piece that goes with it, but I think we need to look at each school, school by school, to see if that's the best fit for it and based on their needs. That $30 billion is going to go really fast, I will tell you right now. In looking and listening to the project lists that are sitting out there, it's going to be a lot we also want to make sure that our staff is actually ramping and gearing up the second draw will probably and even the first draw there may be some dsa projects that need to happen for instance if we do something with portables that are falling apart and that is a priority to get those those portables off of a site because they're dangerous we may have to do some work with dsa or if we do something with any kind of utility pipes there may be a need to go back to DSA and be able to do some work with them. So I'm not saying there won't be any work with DSA, but I would say in the next set of rounds, the bigger planning projects that we're going to be doing would definitely involve more DSA, more in-depth work, more RFPs to go out and be able to go get, and also in the first round. We need to have a lot of RFPs get put in place to be able to look at architects, to be able to look at various contractors, and have a plethora of things that go forward for us to be able to have lots of different people that can help us based on whatever that first market piece is. And that was a promise that we talked about making.

[8322] Tracey Vackar: We wanted to make sure that we have a good, strong process with vetting various vendors that would be able to help and supply the talent and the support systems that we need here depending on what the various projects are.

[8337] Joy Lee: I had another question. With all the, with our budget cuts and like we're downsizing our staff, do we, and like we have our bond coming up, like, do we have enough staff available to support this bond and like get it to where it needs to be right now?

[8359] Tracey Vackar: Yeah, I think we do. That's a great question. And so one thing is that the district has done is the district has hired financial people to help and support us. We are gonna have to hire and bring on consultants that will help us do some of this work as we work through it. But our staff will also be involved. Definitely our classified staff will be involved in many of the different projects that are sitting out there. And they too have also weighed in on some of the heavy needed projects that need to happen. I think they've made lots of comments. I know we've talked about in our nutrition areas, looking at our multi-purpose rooms and we make sure that we've got good flowing air, that the leaks and stuff are fixed, that tiles that have popped or have warned that those things are being taken care of. There's a plethora of things. I'm telling you the list goes on and on and on. The bottom line is there is more projects than what there was bonding capacity for. So I want to say the list is probably close to over $800 million worth of projects. We only passed a bond for $205. So everything's not going to get done. And we will have to be good stewards with the district's money and with the community's money that they've given to us. And we wanna make sure that we show them that we're gonna do a really good job with what we're doing with the money. The perception and the last bond is that we didn't do some things the right way. What I will tell you is that we had a great oversight committee that really looked at how the funds were spent and whether or not they were spent the right way and they provided the district with really great reporting we would want to continue that practice that was a really good strong and great practice that went forward so that's the practice i wouldn't want to see go away and it's actually requiring the law that we actually continue having a seabot committee so i hope that answered your question but i mean it wouldn't be just our staff it would also be bringing in

[8469] Tracey Vackar: like if we need to build something have the builders here in our district but we would want to be able to bring them in and have some oversight I think it depends on how many I mean you know once you're kind of done with the project though that project is done right it's not honestly ongoing and you may not have like the age back person may be very different than the plumber person who may be fixing or the person who maybe fixes the pool right the pool needs to be resurfaced that might be a different vendor

[8505] Aiden Hill: Turn the mic up. There we go. Thank you. So thank you, Superintendent, for the presentation.

[8511] Aiden Hill: And as you know, and I've spoken about this before, I think that we need to be very strategic and how we approach this bond effort. And I know that many years ago, and this was before my time, but I believe that Member Thomas was on the board at that point, that there was a very comprehensive look at all the potential facilities needs, and it was massive, and ultimately, I think, The board decided not to move forward with tackling that, but at least it was a very comprehensive list and had gotten a lot of great community input and buy-in. I think that when we had the subsequent administration, there were a lot of projects that were identified, but it was not a democratic process in terms of how those projects were identified. And I think that there was a lot of waste that went into them. I mean, we were putting solar panels in the middle school parking lot, and it wasn't done correctly, and we had pier sinking. And then also, quite frankly, We had lists put together that were not put together by the schools and the key users, but rather were put together by prior consultants. And it was a very opaque process. And then ultimately, there were people that either they were the loudest voice or they had an inside track. and they got their priorities prioritized and executed, and then others were left with nothing. And I really don't want us to go through that process again. And as you mentioned, you're estimating that we have potentially $800 million in projects to do, but only 200 million in funding. And so I think that we have to be very strategic in this. And again, I believe that haste makes waste. And I don't believe that we need to immediately go out for a bond at this point. I think that we want to have a plan and we want to have very clear list of projects. And I think that it probably goes into a couple of buckets. There may be some overall infrastructure projects that impact everybody and that you and others would come forward and identify. But I think that we also need to carve out explicit amounts of money for each facility. And maybe we have a separate fund for some strategic project like STEM or something like that. But I think that we really kind of need to have the whole plan, because I think if we don't, we risk doing what we did the last time, which was ending up literally having one project at one school consume 70% of the budget. And so what I don't, I know we're just discussing this right now. You mentioned that we may not feel comfortable taking an action on the sixth, and I would say, I won't feel comfortable taking an accent at all until I see the strategic plan and would like to be able to see, okay, here's the overall amount of money, here are the buckets that we're potentially going to look at, and then also I think that that we want to be able to carve out money for each school site, and that literally just as we have the school sites come and present what they're doing around improving our educational outcomes, we wanna have that same voice coming where the principal or whoever comes, and they literally say, we went through a process, here's who we talked to, here's what we believe are the priorities, And they're basically kind of putting their money where their mouth is. And we know that they're a committed stakeholder. And so appreciate your effort in kind of pulling this all together so that we can look at a total plan and make sure that everybody's fairly represented. And those are my comments.

[8771] Aiden Hill: Thank you.

[8775] Austin Block: Just had a couple of quick questions. The first was what the process will be for notifying the community and recruiting people for the oversight committee. From my understanding, over time, at the last oversight committee, there was a lot of participation in the beginning, and it sort of slowly dwindled over time, which became an additional responsibility on the remaining members, and maybe just meant that we didn't have as much community input as was ideal. So what's the plan for getting kind of big and representative participation on the CBOC?

[8806] Tracey Vackar: Yeah, we would want to definitely advertise that to our community. There are some very specific stakeholders that have to be represented. We would want to make sure that it's clearly articulated out there and that maybe we go out, we make presentations in various community forms to be able to let people know that this is available and that we want to have them participate and that their opinion and their thoughts and their time matters. I think that's really an important element to do. I have personally served on CBOC committees myself. I can tell you, I would hope that my time was valued in the entities that I served with. I think the people that have served here in this room on various CBOC committees over the years, they have given their time generously to our community and with great detail and with really true fidelity. You're right. It did kind of dwindle over time. We had to go back to our required amount. I think when we got to the end of the bond, there just wasn't much money left. A lot of people just didn't want to show up. They didn't want to get their time anymore, but we just kind of needed to finish it out. And so, I know Mrs. Parks and Mr. Knoop, they were right there until the very end. And now is the time to come back and reform the committee and what needs to be done with it. And we'll talk with you a little bit more about that, but we definitely would need to go off and we would need to have a robust way of being able to get that information out, whether we run it for 30 or 45 days to be able to get that done. They need to help oversee what there's there's definitely some timelines to go along with that and stops and I know She can talk to us a little bit more about that on the six to be able to sit there and spell that out the other thing is I think it's important to have that ed specs committee that the total plan that member Hill spoke about I do think that's an important element and many districts have what they call in at specs they bring by their sites and or also as a district as a whole, they may have deeper dives that they do so they can sit there and look at projects and be able to speak on that as to what's important. I like the idea being able to delegate out how much funding would be available, but I think you also wanna make sure that you have a living document, it's somewhat flexible. I think you need to have some flexibility within your document. And I'll give you a good reason why. If we get too small at one of our school sites, you may need to bring back some of that money if for some reason a site got to be too small and we weren't able to keep it for some reason. We know that we've got a couple sites are getting smaller and we've had to sit there in closed schools. I hope that we're not in that position, but I think we need to think about what does that look like in the future. And I think you need to have flexibility and whatever it is that you're doing so that you can then reallocate those funds or maybe slow down the funds that get spent on that school if you think that it might be in danger of having something happen to it. It's a bigger discussion for us to have as we sit there and we look at our configuration and we talk about the size of our school district and what's happening. We are losing between 150 and 180 kids per year. We need to have that conversation as to what that looks like and what is the footprint of our school district look like. Yes, I want to see all of our schools there. We know our neighborhood schools are loved. be loved. They are an iconic element of our community. They're part of what kind of identifies with the neighborhood. And I think people feel very comfortable about who their schools are. And it was hard for us to close down, I'm sure, down a couple of schools. I've heard the story of closing down snow and music. And the name changes that came with it and the mergers and things. I mean, it's impacts the entire community when that happens. But those are considerations that you are going to have to decide as a board, or maybe a future board will have to decide a little bit later on down the road, depending on when that drawl happens. And so I think you need to think about what would that look like and what is the contingency plan if something like that does happen. I think that is a consideration that we need to talk about and be responsible in thinking about that. Maybe it's another great configuration. Maybe it looks a little bit different. We know the BGPs are very popular. And we've got people that are coming from outside the district to be able to come in because they want to come to the BGPs. They really love the idea of having the early education piece. That might be something that we go back in and we take a look at. I think those are all important conversations, but I like the idea of having the bigger master plan that really kind of takes a look at that. I wasn't super excited about the original facility's master plan when I saw it.

[9065] Tracey Vackar: I felt like it had a lot of things in it that I don't know how the conversation came about, but it seemed like it was a little different, well, definitely different than maybe disconnected from things that we were here out there in the community and that we also saw the bond survey. There were definitely some disconnected elements that were inside that original facilities master plan and then what we heard from the community. So I think you wanna make sure that we've got a lot more public input that happens as we move through that process.

[9094] Austin Block: Thank you. And just one other question. So you had mentioned a project list upcoming with regards to the first round of funding if we decide to authorize that coming up. Do you have an estimate in approximately when that project list would be made available for the community to see?

[9108] Tracey Vackar: Yeah, you would see it on the six.

[9109] Austin Block: On the six, okay.

[9110] Tracey Vackar: Yeah, my desire is to bring you that emergency list, those things that we're going to take the turnic and band-aides off of that needs some immediate attention and that our budget cannot afford. to continue to support and needs to have either because of safety reasons or because just of sheer, it just isn't working anymore and our staff has done everything possible to be able to try to keep the longevity going. They've done a great job over the years. in many ways, but our facilities are getting older. They're older facilities to begin with. And just like an older house, you've got to take care of it. Your roofs need to be reconditioned, right? So you need to take care of those ways you're going to have leaks inside, and those leaks are going to cause problems on the inside of the walls, and it's going to, you know, cause tiles to, you know, puck her up and, you know, pop, right? So you're going to have those kinds of issues. We most certainly want to make sure that we don't have conditions where there might be mold or evidence of mold because there was moisture. Like we want to check on that. We want to make sure that the pool rebar that's coming through is taken care of. Those are real true safety concerns. Or, you know, if surrounding concrete needs to have more than just a little small patch that we're able to get in there and really take care of it, to make sure that we're in compliance with some of the ADA type issues that are sitting out there that create either safety hazards or not a real good clear way of passage for our students be able to access the educational facilities that they might need. So all those are things that we're really taking a look at. We want to look at the fire alarm system and we look at the bell system. It's old and dated. And so those are really high priority type items that we know are sitting out there. They're probably not the things that, you know, A lot of people didn't think about that the bond was going to go off. I think a lot of people think very similar, like, can we paint the outside of our schools and make them look good? Yes, we can do that. Can we get a marquee? Sure, we can get that too. But there's these other things that have to happen with our schools that were really draining our budget and really becoming cost prohibitive. I will say most recently, I actually think we might have a a good solution, but I think we've got a very good solution for our HVACs that seems to be working and we've tested that out. But that fix is going to take us some additional monies to be able to put that across the board so that the controller system isn't conflicting with the other controller system for us to be able to fix that. So there's a cost that goes with that. But it doesn't mean the entire unit has to be fixed. It means that we need to do another smaller fix that has to happen with it. But there's money that's involved with it that your regular general fund would not be able to fund. So those are the kinds of project things I think that we do need to bring to you because I think they're immediate. And yet they really change the environment of what happens inside of our classrooms.

[9271] Austin Block: Thank you.

[9273] Nancy Thomas: Yes. You know, I was very much involved when we did the Facilities Master Plan with AEDIS. There was multiple meetings at the school sites. There was multiple community meetings. And yeah, there was a multi-tier facilities master plan. I think it's really easy to say, oh geez, there's $600 or $800 million worth of projects. Well, it was pie in the sky, you know, about how we could take each school site and optimize it for a good learning environment. But there was a smaller subset of that. that was what we were dealing with. And too many of those projects didn't happen for reasons, some of which member Hill mentioned. I think what we definitely need to do is immediately get a project manager firm. We hired Banner. We went out with an RFP. We need a professional project manager that can be with us right now on the ground running. That's what I think. This facility here, Banner, was the project manager for the whole Civic Center, and they came in under budget. It didn't work out so well with us, but I think it was probably because we didn't have the oversight on our staff that maybe this project with the city has. Some of the things from the old list didn't happen. We spent time looking at science. We set aside $3 million for science labs at the high school. What happened? There was a meeting with the teachers. They didn't like what the architect came back with and the project never went forward. Those science labs at the high school are very old. And are they going to fall on the new list? What about filling the junior high school pool? The junior high school pool hasn't been used for years. It's costing us money. That was on the list, that hasn't come back. Demolishing Portables, that's been on the list forever. I would like to see the projects that were kind of put by the white side before on Measure G and make sure they also get the list. So I really agree with Member Hill that we need a overall plan that involves the community that brings back the measure G things that we didn't get done, that looks at all of it. But I also feel it's okay to start with some quick projects that the superintendent mentioned that are very much needed. our HVAC systems, plumbing issues, safety issues, restroom upgrades, some of those things that we know we're going to need and can be done quickly. I would be okay with that, but I really want to emphasize that we need a project manager and we need to do the kind of planning member Hill mentioned.

[9469] Nancy Thomas: Thank you.

Pause: 11.4s

[9480] Aiden Hill: I don't want to go first since I already spoke.

[9486] Gabriel Anguiano Jr: Thank you. Just in regards to all that we're talking about the strategic plan and having to review that, I think one of the biggest concerns, just going to the open houses and being a part of these biggest concerns were that we're not involving or taking consideration the classified staff with our teachers. They're really, they're the ones that know what's happening in their classrooms. Also, the children, right? If they're playing on recess and you have a blacktop that's broken up in the asphalt, we have to consider these would be quick fixes because if not, it's directly impacting our children. So we have to consider those first because it's hurting our children. Our administrative secretaries, they're the ones that are dealing with you know, the same nuances because the children are tripping over the same crack over and over while playing in the playground. So the little things that we don't see being a big problem are the ones that we need to fix first. And I love the idea about having a real-time document, you know, hold people accountable. That's what we need to do. and focus on the short term first, quick fixes, and we could definitely make the H-Facts.

[9567] Gabriel Anguiano Jr: I mean, they've been hurting us for quite some time now, but we can do things that matter right now.

[9578] Aiden Hill: Thank you, and I just want to come back to something that the superintendent said. I would agree that we shouldn't look at this money as necessarily being divided up equally across different sites or different categories. But what I do think should happen is that, and this is along the lines of what I think member Anguano is talking about, and also member Thomas, that we have those various stakeholders have an opportunity to come up and put together a list of prioritized projects, because that was the problem that happened the last time is that they really didn't have a chance to do that. And then what happened was is that the money got spent, really, and they were left with nothing. And so I think there may be some specific things that we wanna look at doing immediately, but I think that we ought to put a cap on that amount, and then we ought to really then allocate the remainder of that where the different groups and stakeholders come and say, here are our priorities, as you're mentioning member Anguano, here's the crack that we keep stepping on, you know, or here's the blackboard that we can't erase or whatever it is. And they say, you know, if you just fix these five things, you would make our life, you know, great. Sure. And then really have them come and advocate, and I think then ultimately we'll have to go through

[9669] Tracey Vackar: the board will have to go through a process to say okay here's the list here's the essential costs and here's what needs to be allocated I think all those things I think are very doable I think they're the right things to do when I talked about the idea of having an ed specs committee it would include having breakouts by the school sites that we get that input I think it's really valuable and like I said you know some things will change a little bit over time over the next you know you'll probably spend most of this money in the first seven years, right, of the bond cycle here. It might take you 10 years to do the full build out of the $205 million. You may need to eventually at some point even go back to the community, maybe ask for something else. There's something really big that comes out of the conversation that we completely missed but is really important. What I will tell you is that this is a very generous community when it comes down to its kids. And what I heard loud and clear is that they wanted to make sure that their kids had clean and safe facilities. That was the number one and two things that we heard that they wanted their facilities to be ready for their kids so that they could learn. And listening to some of the stories from I don't think it matters which school you go to. There seems to be a restroom at every school. There's a cover at every school. There's tile problems at every school. There's asphalt problems at every school. We've done a good job, I think, on some of the safety things, but there's more to do. I had to go back and we take a look at the older bell systems and how they work and are they interfacing. Are they working well with our internet system? like all those things need to be kind of brought it together we need cameras on our campuses so that we can do more monitoring and not only for the internal part of the campus but on the external so we know what's happening externally as well and we had that conversation today with one of our principals about the importance of having the perimeter of the school so they knew it was happening and that you know they had some visibility there was small administration team but they want to make sure their campus is safe and that was a high priority for one of things that they talked about amongst many other things, including some of the really fun things like being able to get in and do something with our science labs and STEM labs and create some of those spaces. that really get kids engaged. So I think those conversations are taking place, but there's a lot more to be done. There does need to be a comprehensive plan. I love the idea of getting a project manager and a dedicated staff member that would be able to help out the M&O team, especially, you know, underneath their direction and to be able to make that happen as we look at all the different RFPs that have to come in with the various vendors that will happen.

[9828] Tracey Vackar: And there's definitely a coordinated effort that has to happen with that.

Pause: 13.2s

[9843] Nancy Thomas: I guess I was thinking in terms of an individual that worked that has a firm behind it you know a project management firm and then they would they would do rather than a staff member I wasn't thinking I wasn't thinking right

[9865] Tracey Vackar: to be able to be able to work in coordination.

[9868] Nancy Thomas: Well, they would coordinate with that person, but I don't see them as an employee.

[9874] Tracey Vackar: Oh, I didn't necessarily see that as employee either. I'm sorry. That's what I, that's what I indicated.

[9878] Nancy Thomas: Okay. You mentioned staff members, so I, oh. Thank you.

[9881] SPEAKER_13: All right, thank you so much. Anything else on Mijero?

[9890] Tracey Vackar: Nope, just an update that I wanted to provide to you.

[9892] SPEAKER_13: Okay.

[9894] Kat Jones: Thank you. Whoever turned me on, thanks.

11. PUBLIC HEARING

11.1 Public Hearing (Gov. Code § 3547) and comment regarding CSEA's Initial 'Sunshine' Proposal to the District regarding successor contract negotiations for 2025-2028

[9898] Kat Jones: We are at public hearing, a public hearing, a Government Code 3547, and comment regarding CSEA's initial sunshine proposal to the district regarding successor contract negotiations for 2025 through 2028. I'm not sure how this works. Oh, I'm sorry, okay. The hearing is open.

11.2 Public Hearing (Gov. Code § 3547) District's Initial 'Sunshine' Proposal regarding successor contract negotiations for 2025-2028.

[9930] Kat Jones: Anyone want to come forward and speak on this? The hearing is closed. Right, 11.2, public hearing, Government Code 3547, district's initial sunshine proposal regarding successor contract negotiations for 2025 through 2028. The hearing is open.

[9948] Kat Jones: The hearing is closed.

[9958] SPEAKER_13: I forgot how quick those are.

12. NEW BUSINESS

12.1 RFP Process for After-School Programming 25-26 (RFP 01-900-25)

[9959] Kat Jones: All right, moving on to new business. 12.1, the RFP process for after school programming for the 2025-26 school year. Reference 001-900-25-25. Good evening, board.

[9971] Kat Jones: Before you this evening is RFP process for after-

Pause: 12.8s

[9986] Tracey Vackar: This evening is our assistant superintendent Karen Allard and her staff.

[9996] Karen Allard: Thank you, Board of Trustees. for requesting this presentation to provide additional information regarding the formal request for proposals process. Ophelia Malaro and our coordinator of expanded learning programs and I will be co-presenting this evening. I want to note that it was discovered that one slide toward the end of the presentation was not included with the posted board agenda.

[10017] Karen Allard: This slide only provides additional clarification and does not alter the original content.

[10028] SPEAKER_23: Good evening. So we have two grants that help support our extended learning programs. Both grants have the same purpose, which is to provide an extended school day for a total of nine hours during the school year and an additional 30 days of non-instructional time, for example, teacher work days or holiday breaks and a summer program. The priority for both grants is to support unduplicated students, which includes English learners, unhoused, and socioeconomic disadvantaged at no cost. The first grant is our expanded learning opportunities program or ELOP. grant. Our ELOP sites are BGP, BGI, Kennedy, and Lincoln, and currently a total of 334 unduplicated students are enrolled.

[10080] SPEAKER_23: Annually, we receive funds to support the ELOP program and are projected to receive the same amount as in previous years of $2,060,097. The second grant is the after school education and safety grant or ASIS. ASIS funds are designed to support Title I sites. And for NUSD, this is Coyote Hills, Schilling, and Newark Middle School. The number of unduplicated students who are enrolled at these three sites is 220. We are projected to receive the same amount, I'm sorry, the same funding as in previous years with a total of $407,169. Combined, our ELOP and ASIS grants have a total budget of $2,467,266.

[10126] SPEAKER_23: That was amount.

Pause: 18.0s

[10144] Karen Allard: The request for proposal process, or RFP, is a protocol that school districts follow when requesting professional services. In alignment with the ELOP and ASIS grants, we wanted to explore after school programs to learn more about what organizations are offering in regards to enrichment and academic support after school. In our 25 page proposal, we specifically asked for a variety of extended learning opportunities, including and not limited to homework interventions, mindfulness, art, music, and STEAM activities. We also mentioned that activities needed to be student-centered and results driven. Shared are the scheduled activities and dates that we followed per the required guidelines. Our RFP process began on February 21st with our press release.

[10191] Karen Allard: Proposals will do on March 11th and we shared our award recommendation with the board on April 2nd. We received 16 proposals when the sealed proposals were opened, four were immediately disqualified per the RFP guidelines as the organizations had incomplete submissions.

[10210] Karen Allard: The other 12 were evaluated by Ophelia and myself.

[10218] SPEAKER_23: There was variation in each submitted proposal cost.

[10221] SPEAKER_23: As we evaluated each proposal, we also kept in mind our projected funding amounts for the ELUP and ASIS grants so that we would not encroach on the general fund to help cover the cost of our extended learning programs.

[10238] Karen Allard: All proposals were thoroughly evaluated, scored, and ranked in accordance with the established criteria.

[10244] Karen Allard: The highest points focused on program design, professional learning, and overall evaluation, while additional points were awarded for an explanation of staff qualifications, previous experience, and compensation schedule.

[10262] SPEAKER_23: Based on the evaluation process, three organizations had the highest scores. Reference checks were conducted as each organization had to provide three contacts in their proposals.

[10273] SPEAKER_23: The reference checks provided additional information and insight to help determine a final recommendation.

[10281] Karen Allard: Think Together received the highest ranking from the 12 submitted proposals, and we are recommending award notification to Think Together.

[10288] Karen Allard: As of late last week, we received Think Together's proposed contract, which is currently being reviewed, and we will ask the board to approve the contract at the May 6th board meeting.

[10300] SPEAKER_23: Think Together's original proposed cost was $2,397 and I'm sorry, $7,367. This total dollar amount would not cover all extended learning program costs.

[10308] SPEAKER_23: In collaboration with Think Together, we renegotiated. and a new contract amount for $2,056,412.

[10326] SPEAKER_23: This lower cost helps offset NUSD expenses, such as staff salaries, daily snacks, materials, custodial support, and custodial support, so that there is no encroachment on the general fund.

[10343] Karen Allard: Moving forward, will we begin planning for summer extended learning programs as well as for the 2025-26 school year.

[10350] Karen Allard: One consideration is to think about a fee-based program for our non-duplicated students and what this can look like as a possibility in future years.

[10361] SPEAKER_23: And we look forward to providing our extended learning program with Think Together for the 25-26 school year and for our students to attend an enriching and safe after-school program.

[10381] Aiden Hill: Thank you, President Jones. So a comment, a request, and a question. So the comment is, number one, great job. In the last meeting when this was first presented, the processing very opaque, I think that you made this much clearer. And so described, essentially, here's the pool of vendors that we're considering. Here's the criteria that we're using. and here's ultimately how we made the award. And I would hope that we could actually do that maybe with all vendors that we contract with. So great job there. The request is, it would be great to know to have maybe a few more quantitative measures just to say, I know that one of the criteria that you had the evaluation was, I forget what you call it, like program effectiveness or something like that, but it would be good to be able to say, I mean, here's this, here are the specific metrics that we're trying to impact, right? So it's, I don't know, enrollment or it's, you know, we're trying to see some improvement in some academic measurement or whatever. to be able to provide a little bit more information there would be great. And then the final, and then the question is, I know in the last meeting, one of the things that was talked about was that we were potentially going to have think together get involved in doing some after school, basically intervention, and potentially we're going to get them involved in

[10478] Aiden Hill: I ready and that can just concerns me a little bit given that you know these people are not certificated and you know do they have the qualifications and I know that if I were a teacher I might be concerned if I had had students you know some of my students doing separate things outside of class that I wasn't really fully aware of or coordinated with and so just curious how you how you're proposing that that would work

[10508] Karen Allard: There's a couple of layers that need to go with that. One would be involving Chromebook use after school and how we would monitor that as well. There's also discussions on what Think Together staff could provide and getting students on computers after school for an additional 10 20 30 minutes per week it does increase the amount of time that we're asking students to be on it just like we're asking parents to use i-Ready at home when they're with their students to monitor so it's discussions that taking place i think principals would also want to be involved in that conversation as well because it does involve using site homebooks to be used after school and how that might look uh member block

[10550] Austin Block: Thank you both for very helpful and clarifying presentation. Just had one quick question about whether or not there have been any conversations about the different needs of the middle school versus the elementary school sites. You know, obviously the situation is really different for middle school after school programming versus elementary school. Like are both levels like kind of equally happy with the think together model? And if not, has there been any conversation about maybe having one, you know, vendor for the middle school and one for elementary school sites maybe in future years.

[10580] Austin Block: I'm just curious how that conversation's played out.

[10587] SPEAKER_23: Doing this RFP process has really opened our eyes two such things as that. And I think it can definitely be a possibility for a future, you know, and this is where we start, right? I'm Not new, but new to this world. And so I'm learning it myself. And like I said, the RFP position has really opened up my eyes to it. Doing my due diligence in the next year, and seeing what is out there, what other types of programs are out there, knowing what's out there now. And seeing if Think Together can expand on their middle school. They do have a middle school model, and that's what they practice now. But is there more to it? Can they provide more to that? what else is out there to be able to provide more for them, even supplementing things in, depending on funding.

[10637] Karen Allard: Yeah. I've started to have informal conversations with Mr. Gonzalez as well about what could be offered at the middle school, too, to bring in different vendors throughout the school year.

[10647] Austin Block: Thank you both.

[10649] Kat Jones: Member Thomas.

[10654] Nancy Thomas: I was wondering about the funding. Apparently this year will be paid for entirely through grants. What are we anticipating for next year? You mentioned the possibility of fee-for-service. We used to have a child care program with our own staff and to bring something back like that if we didn't have grant money covering Have you given thought to next year after this year, after next year, how this program might roll out in terms of funding and how we would manage increasing the funding or finding fees so that parents can have childcare after school?

[10704] Karen Allard: Yeah, there's no indication that the ELOP or ASIS grants are going away anytime soon. So we're holding projection in case we get anything different from the state that that might change. I think we might just wanna take a look at differently about students who are unduplicated non-unduplicated, how we might want to bring that back. Because as you mentioned, we're learning along the way that that was a possibility in previous years and what that might look like to serve more students with priorities still under these two grants going to our unduplicated count.

[10735] Nancy Thomas: So the, sorry, a follow-up question. The availability to all students is not there. You mean it's only for unduplicated students this year?

[10746] Karen Allard: It is, the priority is for unduplicated students. We do have some non-unduplicated students also at the sites after school currently.

[10757] SPEAKER_23: That are receiving services, they are receiving services right now. And we try to, well, what had happened was if, once we exhaust the unduplicated list, whoever else is waiting for care can get care as well at no cost. because it is falling under the grant right now. But the priority is the unduplicated students. But there are maybe like some that are on a waiting list and maybe there's at one site, there's 10, maybe at another site there's five. You know, to be able to get them off of a waiting list, then that's where a fee-based model would come in. And so I think we are definitely open to looking at a fee-based model for those who are not on the unduplicated list, and so that we can serve everybody in our community.

[10808] Nancy Thomas: So you're anticipating next year, starting in September, that there may be a waiting list, and those parents would not have an option for childcare after school at our school site. They would have to find another way for childcare.

[10825] SPEAKER_23: Yes. And that's currently the model, and it's been the model, since childcare has been taking was taken away a few years back.

[10834] Thank you.

[10839] Kat Jones: Sorry. Thank you again for just clarifying the presentation even more. I'm also interested in what could we do in terms of, you know, if the program that we're getting through Think Together at this point for this price satisfies 100, let's just say, 350 kids across the district.

[10859] Kat Jones: And we don't have and that leaves us with some space for those kids that could possibly fit into those spaces can we look at even creating a small fee-based chart for even for next year that would that could work with what we're bringing in or do we need to wait and bring that in as an option for 26, 27.

[10894] Kat Jones: I'm just thinking about, you know, say we have 325 UPP Kettos, we've got 350 spots, those 25 that are for kids, you know, that kids would be coming, could afford to pay even just a small fee, even if it's $3 to $5 an hour, just something that just gets into that, kind of introducing that situation of we also could provide fee-based and starting really reasonable so that it is of interest.

[10928] Karen Allard: I think we would need to do due diligence to the community and start to get, since we're so late in the school year, start to think about maybe possibly just doing a survey to see if that's even an option or waiting a little bit longer with the task force to really dig deeply and do some town hall work with that. Great, thank you.

[10948] Kat Jones: It's very fair. Appreciate it. All right, any other questions? Yes.

[10952] Gabriel Anguiano Jr: Thank you. Really appreciate it, Ms. Ophelia, and also Ms. Allard, for the presentation, really clear. One question I had in regards to the unduplicated, the waitlisted, I've noticed in the past we were a little bit stricter with the program that at the beginning you would have the children that are really there to take advantage of the program, right? However, I think it was also being that there was individuals taking advantage of just holding the spot until the parent could go ahead and pick them up. We should, if we're gonna go ahead and consider and have a program, it's for the needs and to meet the needs of the children, and to make sure that they're there from the time that they start to the end. We want to really give them the full capacity of the education that we're offering and the expanded learning. And that's one of the things that we have to be a little more stricter with our parents and educate them a little bit more because it's really just, it's really something that we have that we cannot throw away because there's other children on the waiting list that we want to make sure that they're really in the program for those specific needs. Another thing is that we did mention the professional development for our staff, our young staff. The opportunity is great, but we also have to make sure that we know what they're training. What training are they receiving social-emotional? Is this something that we go ahead and help? Because the children, that's what they need, especially on a longer day. It's a really long day for the children, and we have to learn how to cope with the children needs, especially when it gets to that point. So I really appreciate it.

[11053] Gabriel Anguiano Jr: Thank you.

[11057] SPEAKER_13: Okay.

[11058] Kat Jones: Thank you so much. I really appreciate your time. Say a couple of things.

[11062] Tracey Vackar: I just want to thank our staff and our team for working so diligently and trying to really try to bring a great program. back to our students and families. We know this is important to our students and families. They worked super hard to make sure that everything was really trying to work with imbalance. I know we had huge concerns earlier in the year when we realized how much money was being spent on snacks. And not that we didn't want to feed the children, most certainly wanted to make sure they had good quality snacks, healthy snacks. But we realized that there were ways that we could do it better, right? And I think that was our first eye really looking at What can we do to really make this program better and stronger than what it is? And then to start having the conversations at that time with, you know, think together the vendor, which is turning out to be the likely vendor that we're going to be going with here. And then how do we look at program evaluations? How do we start having the conversations and those crucial evaluations of how effective the actual program is for our students and supporting them? Is it the right model also for the middle school? I'm really excited about where this is going. I really just want to thank our staff for your time and dedication and doing a deeper dive and learning a lot more about the grant and making sure that we were able to bring a quality program for our kids.

[11135] Tracey Vackar: Thank you.

[11141] Karen Allard: I know this is under new business, but is the board allowed to vote tonight just that we are awarding it to think together with us to bring back a contract on the 6th?

[11149] Tracey Vackar: No, they would need to see the contract. And so we pulled it off the agenda. It's actually sitting on the sixth agenda for us to be able to move forward that time as you didn't have the contract done at that point. We put on the agenda. So it will be coming back to the board on the six.

[11162] Karen Allard: Thank you for the clarification.

12.2 2025-2026 CSEA Classified Work Calendar

[11165] Kat Jones: Thank you. All right. Moving on to 12.2, 2526, CSEA classified work calendars. I will have Dr. Walker present this item.

[11178] SPEAKER_09: Yes, thank you very much.

[11185] Angela Walker: All right, so in collaboration with the CSEA, we have agreed upon the 10.5, 10, 11, and 12 month calendars for the 25, 26 school year. And attached is the calendars that we negotiated. There's any questions, let me know.

[11205] Kat Jones: Okay, any questions? All right, I'll call for a vote on this. May I have a motion? Motion, please.

[11215] Nancy Thomas: I move approval.

[11216] Kat Jones: Thank you. And a second?

[11219] Nancy Thomas: I'll second.

[11220] Kat Jones: Okay, thank you.

[11222] Kat Jones: Please vote.

Pause: 10.1s

[11232] SPEAKER_10: We have six days.

[11235] Very good.

[11237] SPEAKER_10: There it is.

[11237] SPEAKER_10: All right.

Pause: 11.0s

13. CONSENT AGENDA: PERSONNEL ITEMS (Approved on Consent)

13.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

13.2 Personnel Report (Approved on Consent)

[11249] Kat Jones: Consent agenda for personnel items. We have the personnel report. Are there any questions? Anyone want to pull this for any reason?

[11260] Kat Jones: All right, may I have a motion for the personnel report approval?

[11265] Gabriel Anguiano Jr: A motion for the personnel approval.

[11268] Kat Jones: Thank you. A second.

[11269] Austin Block: I'll second.

[11273] Kat Jones: Thank you.

[11275] Kat Jones: And we can start to vote. Screen's not quite, oh, it is up there. I'm sorry, I keep looking for it here and it's up there already. All right, there it is. Thank you.

[11289] Kat Jones: All right, six yays. Thank you so much.

[11294] SPEAKER_06: I'm sorry, could you just please repeat the first and second? The first was by I sure can. Anguiano and second is by Block. Thank you very much.

[11303] Kat Jones: You bet. All right, moving on to the consent agenda. I have some public comments for the consent agenda. I'm going to say one thing first about 14.4, and that is that the dollar amount, I think it was that one, was the dollar amount. No, sorry, never mind, 14, 13. So, we have, Ms. Parks would like to speak on 145, 146, and 149. I also had a card to 12.1 immediate got lost on there. No, I'm sorry.

14.5 Uniform Complaint Investigation Contract

[11352] Cindy Parks: That's okay, I'll just be to the own pens back. three meeting ordeal.

[11358] Kat Jones: Sorry.

[11359] Cindy Parks: But it actually is pretty much what you discussed kind of kind of dealt with it, so, but I do want to. Okay, I'm so sorry. That's okay. It's something, I just, some kind of floating right here somewhere. He got stuck at the bottom of my piles. Okay, so 14.5, the Uniform Complaint Investigation Contract, I'm not sure why this is on the agenda. You approved it at the last meeting. This is the contract that I brought up at the last meeting that didn't have the not to exceed $15,000, and you all voted to approve it, Well, you weren't it, but we passed and with the amendment that that would be included in the contract and not to exceed $15,000. Now on this agenda item, they changed the top part where it said previously $5,000. This one shows the 15, but that's in your paperwork. It was the contract that you had asked to be amended to say not to exceed $15,000. And that's what you approved, and that was your motion. and it passed, so I'm not sure why it's on here. I'm just saying. Then 14.6, the Administrative Secretary for the Children and Youth Behavioral Initiative, The attached document, which was referenced earlier actually, is a 1995 job description for an administrative secretary. This is a new program, and I'm just kind of wondering whether this 30-year-old description conveys all of the job components for this position to support this new program. You know, you're talking about based on the presentation we saw medical billing and all of that kind of stuff, and I'm just kind of wanting to throw that out there. I'm just kind of wondering about has the new job description responsibilities been negotiated. You know, the board just laid off, well, no, actually this was kind of reference, the administrative secretary. Now how does that work that you laid off one and now you've opened up a brand new position for an administrative secretary? What is the start date of this position? Because that's not mentioned here when you are anticipating that to start. The funding source on there says it's the general fund and it says program funds. However, in the background, it says it's anticipating that the funding received will offset the cost of the position. So which one is it? Are you actually going to dip into the general fund or not dip into the general fund? I think that it's important that you know whether it's going to affect your general fund or if it's just going to come out of the programs. Anyhow, that was my point with that one. And then 14.9 is your warrants. And on page 23 of your warrants, there's a $33,305 check for payroll tax form 941, quarter to 2004 penalty.

[11520] Cindy Parks: Yes, $33,305 for a payroll tax penalty. I wanted to bring that to your attention. I think that I don't know how that fell through the cracks to where we would have a penalty and one especially to that magnitude.

[11546] Cindy Parks: But then there's also on page 30, a late fee of $35 and a finance charge of $442 for your credit card. I think that you have a responsibility to pay on time and that, I haven't just started. Get it off that buzzer. I just started on this one. You needed to reset. Anyhow, I just think that there needs to be something looked at in regards to tracking some of these purchases. You have a credit card, you pay it off, you don't get a monthly or a late fee, and you don't have to pay finance charges. So just being responsible to the public and paying the bills on time. Thank you.

[11586] Kat Jones: Thank you, Ms. Parks.

[11587] Kat Jones: Apologize about the timer. All right. Any other? Yes, Member Hill.

[11602] Aiden Hill: If you were gonna ask if we wanted to pull an item, I'd like to pull 14.4. Okay.

[11607] Kat Jones: Does, yeah, I haven't gotten there yet. I was running to do the public comments first, then we're going into the polls. Would anyone like to pull something from the non, I mean, yeah, from the non-personnel items besides 14.4?

[11623] Austin Block: Well, if we've already voted on 14.5, then I'd like to pull 14.5 if it's redundant. Can we just confirm that's accurate, Dr. Walker? Yes, that's fine. Thank you. So if we can pull that one, that'd be great.

[11643] Kat Jones: All right. And any others?

[11648] Nancy Thomas: I would like to pull 14.2. OK. All right. So we have 0.2, 0.4 and 0.5. Thank you.

[11653] Kat Jones: Can I actually add 14.6 just to ask a question about it? Sure.

[11660] Kat Jones: Thank you. And 0.6.

14.13 Non-Curricular, Overnight, One-Way Distance Over 100 Miles Field Trip: Newark Memorial HS to Anaheim, CA

[11671] Kat Jones: Okay, so could I have a motion to approve 14. 7 through 14. Actually, I take the back, hold off. I just want to make a comment about 1413, and that is that in the front beginning matter, it said that the dollar amount was $90.37.

[11691] Kat Jones: It's actually $90,000, $365, $90,365. $90,365. That was just a decimal issue, but I did want to bring it up. All right, getting back to 1460. I'm sorry, what number was that again? Was that 14.13.14.13 in the description part? Yeah, 14.13 in the description.

[11713] Kat Jones: It says the cost for the dollar amount, budgeted is $90 and 37 cents, but when you open up the actual... form, it's $90,365. So that was just a typo. Like I said, a decimal point typo error. I just wanted to bring that to our attention. So now I'm going back for asking for a motion for 14.6 through 14.17.

[11749] Kat Jones: May I have a motion?

Pause: 10.6s

[11761] Austin Block: Can we start with 14.7? I had a question on 146.

[11763] Kat Jones: Sure. 14.7 through 14.17. Motion? I move to approve. Okay. I'll second. Thank you very much. And we'll take a vote on 14-7 through 1417.

14. CONSENT AGENDA: NON-PERSONNEL ITEMS (Approved on Consent)

14.7 Update Bank of America Signature Card (Approved on Consent)

14.8 MOU with Washington Township Hospital Development Corporation for Athletic Trainer for 2025-2028 (Approved on Consent)

14.9 Report: Warrant Report for March 2025 (Approved on Consent)

14.10 Report: Contracts (Approved on Consent)

14.11 Report: Donations Report (Approved on Consent)

14.12 Purchase Order Increase for Snacks for the After School Program (Approved on Consent)

14.14 MINUTES of the March 4, 2025 Regular Board of Education Meeting (Approved on Consent)

14.15 MINUTES of the March 15, 2025 Special Board of Education Meeting- Board Governance Workshop (Approved on Consent)

14.16 MINUTES of the March 18, 2025 Regular Board of Education Meeting (Approved on Consent)

14.17 MINUTES of the April 1, 2025 Regular Board of Education Meeting (Approved on Consent)

[11780] Kat Jones: There we go. Thank you. Okay, pass with a six point vote for yes.

[11803] Kat Jones: All right, let's go back to 14.2. And high school graduation requirements, I believe that was member Thomas.

[11817] Nancy Thomas: Yes. When I looked at it, I would have brought my laptop so I could look at it and refresh my memory. But I'm wanting to know if this policy retains our, well, that's all right. Does this policy retain our A through G default curriculum?

[11847] SPEAKER_13: Yes. It does.

[11854] Nancy Thomas: Okay, that was my main concern. That should be our default curriculum, because the board approved that years ago, and whatever changes we bring into this one should reflect that, that default curriculum is still maintained.

[11874] SPEAKER_13: It is in there.

[11877] Tracey Vackar: So let me just ask a clarifying question. I want to make sure I understand. So when you're saying a default curriculum, are you asking if this is the goal for every student that's in the school?

[11889] Nancy Thomas: Yes.

[11889] Tracey Vackar: So every student would be have access to A2. I'm trying to listen to what you're saying. I want to make sure that it's captured, because I don't know that it is captured the way how you're asking the question.

[11899] Nancy Thomas: Okay, we went through this 2017, I believe. We went through a long process over several meetings to say that our students should take our default A through G curriculum. Certainly of course there has to be exceptions for our special ed students and there may be other exceptions too, but in general all of our students should be following an A through G and yet only 40% of our students are graduating with A through G. Something has happened along the line. We are not communicating to our students that there's an expectation. If 53 kids are taking this year or last year we're taking French one, and now you only have 40, what happened to those? Because a default curriculum means that every student, A through G, has to take two years of a language. We do not having all of our students. And yet we have added a lot of extra AP classes that are electives, like human geography, like even computer science. These courses are full, and yet our students aren't taking the courses to graduate A through G. So I really think that in addition to maintaining that, that we emphasize that with the turnover of staff or

[11994] Tracey Vackar: the fact that the high school has new administrators, that maybe there's not a recognition that that is what our students should be doing, taking A through G. So the college career indicator that you're referencing that all students should be ready with an A through G curriculum, and that having been a discussion back in 2017, I understand where you're going to with it. The coursework is listed in here. It doesn't all say that it's gonna be A through G. It does talk about for the UC system, but I think what we wanna make sure that we do is that we develop a, when we're scheduling students, starting as they come as incoming freshmen, like we wanna make sure that we capture like on a chart, like all the things that they need to take, right? These things have got to happen to be a cheap because I think what you're trying to say is you want to make sure that every kid is ready for college. That's really what you want to make sure they're prepared for. If they choose to do something else, that's fine. That's fine. Right? But you want to make sure that we're not taking away an opportunity from anybody, I think is what I'm hearing you say, and that we're making sure that the rigor has been listed in there and that the students don't miss a step where they wouldn't be eligible for the UC.

[12065] Nancy Thomas: We want to make sure that students cannot sign up for courses that are not A through G if they haven't mastered the other pieces that are not on track to meet the A through G by the time they graduate.

[12079] Tracey Vackar: So you've got to have a balance, right? I mean, the bottom line is you do have to have some balance because kids will have some interests, right? So you have to kind of have that elective balance that goes along with it as well.

[12088] Nancy Thomas: Yeah, and I believe there are quite a few elective opportunities.

[12091] Tracey Vackar: And I will, there are, but I think we also want to make sure that the electives also meet the A through G standard. which can also be done. You can bring the rigor up through electives as well. That might take some time for us to be able to really go back and go work with some of the course work that might need to be done to be able to work with the teaching staff if it's not already there. I don't know the answer I'll have to find out. But I don't know that in your, although you talk about A through G being an element in here for high school graduation, I don't see where you talk about that being the goal for every student to leave A through G ready

[12127] Nancy Thomas: It's called the default unless there's an exception.

[12132] Tracey Vackar: I understand what you're calling it. I mean, I understood exactly what it was, but I don't know that that's all specifically listed in here other than it does talk about the standards underneath 512.2.5.3 of the ed code, which actually identifies the UC requirements for eligibility and making sure that those pieces are in there.

[12154] Kat Jones: Hang on a minute. Can I respond to kind of what I think is happening here? In the whole document, if we're looking at pages, what we did was I highlighted on pages 16 and 17 the current A to G requirements that NUSD requires and matches the UCCSU A to G requirements, that is highlighted If you compare that to what CSBA recommends, CSBA is more lenient than we are.

[12192] Kat Jones: And so we would be taking our recommendation for the ADGs over CSBA is how this is actually written if that makes sense.

[12207] Kat Jones: If not, we can bring it back and Nancy and I can do some further cleanup to it and bring it back.

[12218] Nancy Thomas: For example, one of the items said three years of English, but it's four years.

[12224] SPEAKER_06: Yeah, and that's in here. It's got the English workforce. Yeah, for the comprehensive and continuation. I know.

[12233] Kat Jones: But at the very top, I'll find the statement. At the very top of the page one, about two thirds of the way through, review current NUSD graduation requirements at the bottom of this document.

[12245] Kat Jones: Inserted text shows UC CSU A to G requirements as a reference, NUSD is more rigorous and it's all down there. Yeah, sorry, Member Hill.

[12261] Aiden Hill: So I have a recommendation and this might align with what member Thomas is talking about and new President Jones are talking about And it certainly applies to the item that I wanted to pull 14.4. And I don't know who pulled 14.3, but it might apply to that one, too. What I'm wondering is it seems that all three of those topics are very strategic and important topics that align with our board goal of academic outcomes. and that maybe we ought to hold off in updating these and maybe we use this as an opportunity during our summer strategic goal setting to actually take a deeper dive and maybe address those in there and that provides guidance and clarity and board unanimity around what the direction should be.

[12313] Aiden Hill: So that's my thought.

[12318] Kat Jones: Thank you. Member Lee? Member Lee? Remember Lee? Do you have a question?

[12326] Joy Lee: I just wanted to make a comment that at least in my experience, it's really heavily emphasized at the high school to meet all our A through G requirements. And you were mentioning about electives earlier. For the electives, You mentioned human geography. I took AP Human Geography my freshman year, and I think that gave me the edge that I needed to be able to apply to my UCs and CSUs and be considered to be able to compete with other students to compete with other students for my classes. So that was just a comment that I wanted to make.

[12364] SPEAKER_14: Thank you.

[12370] Tracey Vackar: If you look at to complete the 15 A through G courses, there's a couple of them that you recommend something, but you're not requiring it. And so I think maybe there could be a point of discussion here, somewhere here along the lines about do you want to have four years of math to be able to meet that high level? I mean, that's an element. It could be science. It could be three years of language arts. So you have one piece of recommendation, but then you, You have a requirement, but you also have a recommendation, right? So I think, you know, some districts have taken higher rigor and they've moved to four years of math credit. Like they are requiring that there to be four years of math.

[12413] Tracey Vackar: So that might be a discussion to have because you're asking that they complete a minimum of 15, 11 of them by the end of the junior year.

[12424] Kat Jones: Okay, so I'm going to say that we're going to pull this and not vote on it tonight.

[12435] SPEAKER_14: Okay. Let's a second.

[12436] Tracey Vackar: I think they just want to be able to talk about a little bit more. What's that? Talking about the board policy, Does this, so I guess what I want to make sure is that we're not impacting our current class, like if we go off and pull this and delay it. Like it's, no, it would be sticking with our current policy. Yeah, the current policy stands until we approve. And then if you're looking at this, you would really be looking at this in for the 25, 26th school year. Correct. Okay. I just want to get clarity there. Yeah.

[12466] Joy Lee: I also, could I make a note? I wanted to make a note, if we end up requiring four years of math, there are students, right, the upcoming class right now, who have taken accelerated classes, and right now they've taken all the math classes required by their junior year, and if we don't have a calculus BC class, then they won't be able to fulfill that fourth, if we require four classes of math. Yeah. So I just wanted to make sure you also knew that.

[12494] Tracey Vackar: Yeah, so calculus isn't the only four-year requirement. There could be consumer math. You could have all kinds of things that could be another math course that could be a mandatory course that goes in there.

[12508] Tracey Vackar: That means the A3G doesn't have to be calculus necessarily. So you'd want to look at those things and maybe put those in there as being a package?

[12519] Tracey Vackar: Yeah, that makes sense.

[12523] Kat Jones: Okay.

14.6 Admin Secretary for Children Youth Behavioral Initiative (CYBHI)

[12525] 14.6.

[12527] Kat Jones: And I realized when we did the first vote, I apologize, 143 got skipped. So we'll need to do that one individually as well.

[12535] Kat Jones: So 4.2. Member Thomas, we didn't vote on that at the time, but we'll listen to everything, and then we'll go back and we'll vote on them independently.

[12547] Nancy Thomas: Well, I thought we were going to pull, we're going to hold that 14.2 forward.

[12554] Kat Jones: Oh, that's right. I apologize, so that's what we're looking at. Okay. Yes, we are, okay.

[12561] SPEAKER_06: To confirm, so are we pulling 14.4? We're pulling 14.2, 14.4.

[12563] SPEAKER_06: I would pull 14.3 too.

Pause: 11.3s

[12576] Kat Jones: Okay.

[12577] Aiden Hill: Because it all connects together, right?

[12579] Kat Jones: Yeah, okay. So we are pulling 14.2 through 14.6. We're pulling all of those.

[12586] Angela Walker: Oh, did you have any questions about 14.6 that you wanted to ask? Yes.

[12591] Kat Jones: I'm happy to answer. We may be able to, actually, we can vote on that one. I'm sorry. We are definitely pulling 14.2 through 0.5.

[12596] Kat Jones: We are going to, Member Block, you had a question about 14.6.

[12605] Austin Block: Yeah, I just had a follow-up question. I think Ms. Parks brought up a good point about the job description being 30 years old for that position. I was just wondering how that might impact the person coming into that role and if there's a possibility to revise it before we move forward. Just to make sure that the expectations are really clear, especially for a role as important as one that's going to be responsible for billing and getting this new program started that Ms. Acosta had presented on previously.

[12633] Angela Walker: So the job description for this role fall right into line with exactly what the job description is for the admin secretary. And I think we're hearing the words medical billing and we're thinking this is something different. We've got admin secretaries that do that very same task as is. Now the larger question is do we have a need to revise our job descriptions across the board? Probably so, but we did work collaboratively with CSEA. We read through the job description clearly and we did have agreement and support from CSEA that the duties, that the person who would be taking this position would fall right into line with the job description that is there in place.

[12683] Austin Block: Got it, thank you. And the reason why the general fund is being implicated as a budget source is because the reimbursements come later, right? Right, right.

[12690] Angela Walker: As we discussed last board meeting and Superintendent Baccar and also Ashley, we explained that it would take a few you know, a cycle or so to get through some of the funding there. And I did want to speak on another area that Ms. Parks brought up, which was around layoffs, and we are fully aware of the impact it has on our CSEA members. And this position, we're looking to fill with our own folks that are, you know, going through this process. This is a way of also bringing in our impacted

[12729] Angela Walker: members of CSEA.

[12733] SPEAKER_14: Great.

[12733] Kat Jones: Thank you. Board Member Anguania? Yes. Sorry.

[12739] Gabriel Anguiano Jr: No worries. Is there a way that we go ahead and document that it's been revised and just have the date there? Because there was an accordance, I mean, we spoke about it, right?

[12752] Angela Walker: It has not been revised yet, Board Member Anguiano. It's been agreed upon. Go ahead.

[12758] Kat Jones: I was going to say it sounds like it was agreed upon, but not revised.

[12762] Angela Walker: Right. As it is written, we compared the duties, the expectations with the current job description, and there was not any question from CSEA around that. and a larger discussion, many of our job descriptions need to be updated. 30 years old's a bit old, but for this, this fits.

[12784] Nancy Thomas: Could we have a footnote on that job description saying reviewed in April 2025?

[12790] Gabriel Anguiano Jr: Thank you, that's what I meant, not revised.

[12793] Kat Jones: It can, thank you.

[12795] Kat Jones: All right, so may I have a motion to approve 14.6, the admin secretary for children's youth behavioral initiative.

[12805] Nancy Thomas: I'll make a motion.

[12807] Kat Jones: Okay.

[12808] Austin Block: I'll second it. Couldn't get my mic working.

[12810] Kat Jones: Member Thomas motions. Member block seconds. And could I get a vote please? I'll leave that.

[12820] Kat Jones: I already says yes. That was weird. It must not have reset.

[12828] Kat Jones: Let me redo this just so we make sure we get it. Okay, show vote, start voting.

[12839] Kat Jones: All right, thank you for redoing that. Great, there we are, Six ayes. Thank you so much. So Ms.

[12851] Kat Jones: Lemus, just for the record, 14.6 through 14.17 were all, which was really nice, it didn't work out that we heard him first, they're all Thomas Blanc. That worked out great.

15. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[12869] Kat Jones: After last time, we had, there was a nightmare trying to figure all that out, but we did. Okay, moving on to Board of Education, comments, reports, announcements, request, did I miss something? Oh, okay, I heard a voice. Request debriefs discussion. Member Hill, let's start with your end.

[12895] Kat Jones: How's that?

[12899] Aiden Hill: Thank you, President Jones. So I just want to thank everyone in the district for all the hard work that they're doing. And I know that, again, it's showman's work. But I think that we're making progress. And I just want to wish everybody a great spring break next week.

[12918] Aiden Hill: And that's it.

[12925] Kat Jones: Member Thomas?

[12926] Nancy Thomas: I also would like to thank staff for all the hard work on the presentations this evening. And of course, one of them that was near and dear to my heart was the stipend report. And I appreciate all the work that went into that.

[12941] Nancy Thomas: Thank you.

[12944] SPEAKER_14: Member Block.

[12947] Austin Block: Not much to say. Just want to thank everyone, staff, students, families for all of their contributions to a successful final two months of the school year. Enjoy the spring break, everyone.

[12959] Austin Block: Thank you.

[12962] SPEAKER_14: All right, great. Member Aguagliato.

[12968] Gabriel Anguiano Jr: Yes, just really appreciate the invitations to all the events, the community events. It's really touching when you're a part of these events because you really get to talk to individuals. First of all, I just wanted to say to the open houses, I mean, really successful. We had a lot of families to the ones that I attended, Kennedy, BGI. It was really nice to meet the folks there, to get to know who are our families, our students, and really the wonderful things that they're doing. So that there, kudos to the teachers, the staff. the admins, the assistant principals as well, so really appreciate that. Special thanks to Assistant Superintendent Ms. Allard, also Ms. Hanfong, for really inviting me to the reclassification of our students, the English learner, the English language learners, Well, I got to just really share a piece of how I was impacted as well, and that for me hit home, right? So congratulations to the families that were there, all the 111 students, or 115, I believe, but really the admins that were there present, assistant principals that were there to recognize these children, because it is a milestone. And we want to make sure that we continue to praise the families, praise the teachers, the staff for what they're doing, and also the students because they had a huge smile in their face. And they're just wonderful to be a part of that. So thank you. Over the weekend, the Mecha, the Bridgepoint, I was able to attend their fundraiser and Ms. Cherry Garcia and also the staff there did a great job and involving culture, families, great food, good music, amazing artwork with the vehicles as well that were presented there. So the students themselves, it was really nice to see what they're doing because it's something bigger than them and they're taking pride and we have to be present to see what they're doing and just talk to the children because they really want others to know what's happening in their lives but also in their community. So last but not least, I was able to attend the Newark Educational Foundation spring event. And I know that mentor Thomas, board member Thomas, was there. Other councilman, Mayor Hannan was there. And it was really nice to be present. The middle school band is amazing. If you haven't been to one of their performances, it's great. the exhibitions that they had, the artwork was phenomenal, and also the I made a note of it because it's the energetic tycho drummers. It was just breathtaking. So when you have a minute to take a Sunday off and really attend these events, it makes a difference. And you share that with the community. You share their pride, their culture, and you share Newark. So thank you very much.

[13177] Kat Jones: Thank you. Sorry, that was long.

[13182] Kat Jones: That's OK, I'm going to be longer. So I have a statement that I have thought about reading for the last, I don't know, three meetings or so. And tonight I decided it was time to read it. President Jones. Yes.

[13198] Tracey Vackar: Let me take joy.

[13199] Joy Lee: Oh, I'm sorry. You missed me. Yes, my dear. I missed you. Go ahead. So first of all, I wanted to say, happy spring break is almost here only a week away. Students are looking forward to it. I know for a fact staff, you guys are looking forward to it. I hope you guys all, every single one of you guys enjoy your spring break. Next, I also wanted to say that May 6th, the next board meeting will be my last board meeting unfortunately because I have stuff to attend to on the May 23rd meeting.

[13231] Joy Lee: And I wanted to say, I'll have more stuff to say on the May 6th meeting, but it's just been an incredible journey, working alongside every single one of you guys, seeing new work for what it truly is, and seeing our board grow and our community grow, and just having the chance to be a part of this amazing community. And I was actually able to meet with the superintendent and my successor, Jasmine, the next student board member, this past Monday, was it? Monday. And we were just able to have a discussion about the upcoming bond and some exciting ideas that we have for the upcoming year. And I'm just really looking forward to what's to come for this board, what's to come for our Newark school district, and I think that was everything that I wanted to say. I'm trying to see if there's any other stuff left. But yeah, that's everything. Oh, last one. Next week, Jasmine will be coming and sitting up here with me so she can get adjusted to all the new things that she'll have to learn. And I hope you guys will be open to her as much as you guys were open and accepted to me. And that's everything. Thank you so much. Thank you.

[13314] Joy Lee: Sorry, I missed you.

[13319] Kat Jones: Okay. As I look back at the past year, I'm amazed at all that we have accomplished, hiring teachers to fill our classrooms, administrators for each site, Assistant Superbed Services, Director of MOT, administrative assistants and other support staff, including paraprofessionals for our classrooms, in addition to other key managers and director positions throughout the district office. In some cases, these hires have allowed the district to reduce the number of contracted employees we have relied on ultimately saving the district money. Staff has spent hundreds of hours reviewing, updating, and uncovering ways to improve our financial situation. We have made difficult cuts to the budget through eliminating vacant positions, restructuring departments, and evaluating procedures to increase our efficiency and effectiveness. Even with being aggressive in our budget cuts, getting down to the bare minimums, not only at the district office level, but at our sites as well. We must continually evaluate and determine if the restructuring that has been done is still relevant as we move forward. This is a constant process with many components that affect the day in and day out business of the district as well as its future. Although we cannot always say what we have uncovered because it might reflect on a specific position or person or people, please know that we are making improvements to assure proper procedures are used moving forward. With the help and support of the community, we were able to pass a bond of $205 million. That's amazing. This will allow us to make the needed improvements for safety, technical infrastructure, and much needed maintenance and other infrastructures to our facilities.

[13436] Kat Jones: This is a huge accomplishment. And it will help to free up monies that could otherwise be spent, supported, otherwise have been supported by the general fund. Now we'll be able to be paid for by bonds. We have heard tonight that we're moving forward with the first bond sales and forming the bond oversight committees. I look forward to following those processes and those timelines. As we continue our focus on student achievement, we are beginning to show student growth. We're excited to continue focusing on what will help our students grow and learn, raising our expectations to help them achieve their potential. Our ed services department, including the LCAP committee, are working hard to update our academic and social-emotional programs to better serve our students. We are constantly gathering data and evaluating it to make sure that appropriate programs are used fidelity to best serve our students. We as a board, I know for myself specifically, are very committed to working hard to create the stability that our students need in order to flourish. I think each one of you sitting up here and appreciate your dedication and your hard work.

[13522] Kat Jones: So thank you. All right, and with that, superintendent comments? I'm right there. I knew that. That's why I was going back then I'm like, superintendent comments are next.

[13541] Kat Jones: Yes, sir.

16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

17.1 PLACEHOLDER - Extend Meeting

[13545] Aiden Hill: Before we do that, can I make a motion to extend the meeting? Because we still have an item right that didn't get covered in closed session.

[13555] Kat Jones: We're supposed to close. Yes, we need to extend the meeting to 1030. I don't think it'll take that long, but.

[13564] Aiden Hill: Okay, so when do you want, what would you like me to make the motion for?

[13567] 11.

[13573] Kat Jones: Okay, I'll make a motion, let's make a motion for 1045. Or do we need to make it for 11, can we?

[13581] Aiden Hill: I move to 1045.

[13581] Kat Jones: Okay, I know that we can get out of here in 15 minutes if we have to. Okay, all right. Mr. Member Hill makes a motion to extend the meeting until 1045. Do I have a second?

[13595] Joy Lee: I second.

[13597] Kat Jones: Member Lee seconds.

[13603] Kat Jones: Okay, thank you so much. Go back and put that in my notes. All right, Superintendent comments. Thank you. Just a couple of things.

16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[13614] Tracey Vackar: We have started the process for the RFP for the 7-Eleven committee. We do have applications that have come forward that need to be reviewed, and I wanted to ask to see if this would be a good time for us to activate our subcommittee of the board to be able to do a review of the 7-11 committees proposals that have come in. We've got four of them that had been reviewed, and then we would love to be able to actually either interview, you have you review the packets, interview, a couple, all of them, whichever you prefer, I can create a rubric. very much so, similar to what we've just done with the process that you've just seen to think together and bring that forward, then for recommendation for the board to consider for who would be supporting the district moving forward with 7-Eleven. And I believe those members, I believe are Thomas and Hill. Am I correct?

[13668] Kat Jones: I believe that is correct.

[13670] Tracey Vackar: So I'm excited about that.

[13671] Tracey Vackar: So if I can get, I'll work with you on some dates so we can sit down and I'll share those proposals with you so we can start to move forward on that task. I haven't forgotten about bringing back the purchasing information. We will be bringing that back at a future meeting, most likely in June. If I can squeeze it in on the May 20th board meeting, I'll squeeze it in there, but I can tell you've got some pretty hefty agendas coming up. We also have loss that's happening at newer Memorial High School. That starts the week after spring break and the visiting team will be arriving on Sunday. There's been a calendar and agenda that's been sent to all of you so that you know the activities are occurring and we hope that you'll be able to join for some of the activities. And then just a little gentle reminder, and you'll be receiving an invitation that the state of the city address is gonna be on May 23rd in the evening. And they will be celebrating in the downtown area. And I just wanna take a moment to celebrate our student board member. She received a very special recognition. It is from Assembly Legislature, Alex Lee, with her assembly for the 24th District. He is pleased to inform Joy that she is one of the community leaders that he has selected as a 2025 AAPI Heritage Month Honorary.

[13757] Tracey Vackar: I would be honored to celebrate this accomplishment with you and your family and your friends. And that date is going to be on Saturday, May 17th. from 3.30 to 4.30, and so we're super excited and very honored to have our student trustee are being recognized by our State Assembly.

[13776] Tracey Vackar: So congratulations, Joy.

[13781] Joy Lee: Thank you for the recognition. You're very welcome.

[13784] Tracey Vackar: Yeah. So I just wanted to share that because that was a little bit of good news and I know Councilmember Jorgans was here and I wanted to make sure that we have a chance to share that information. So I'm very happy for you. And that concludes my comments. Thank you.

[13802] SPEAKER_09: Thank you. All right.

17. ADJOURNMENT

[13805] Kat Jones: Before we adjourn the meeting, we do need to go back into the position to finish the topics we did not have a chance, the items we did not have a chance to complete. So we will be heading back into closed session at this time.

[13820] Kat Jones: Thank you.

[13825] Tracey Vackar: I join you later.

Pause: 1h 4m 20s

17.2 Adjournment

[17686] Kat Jones: Returning from closed session, and we have nothing to report tonight, and we will see you on May 6th. Thank you.

2. CLOSED SESSION (Closed Session)

2.1 Public Employee Discipline/Dismissal/Release/Complaint: Gov. Code § 54957 (3 cases) (Closed Session)

2.2 Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, § 54956.9- (Closed Session)

2.3 Consideration of Student Grade/ Records Challenge Appeal-Education Code Sections 35146, 49066, and 49070 (Closed Session)

2.4 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - CSEA, NTA (Closed Session)

2.5 Public Employee Appointment (Gov. Code, § 54957): Title: Superintendent (Closed Session)

2.6 Conference with Labor Negotiator -Unrepresented Employee: Superintendent; Agency Negotiator: Board President (Closed Session)

14.1 PLACEHOLDER - One Consented Vote (Removed by Board)

14.2 POLICY UPDATE: Board Policy 6146.1 - High School Graduation Requirements (Removed by Board)

14.3 POLICY UPDATE: Board Policy and Administrative Regulation 6146.2 - Certificate Of Proficiency/High School Equivalency (Removed by Board)

14.4 POLICY UPDATE: Board Policy and Administrative Regulation 6146.11 - Alternative Credits Toward Graduation (Removed by Board)

[1041] 1. CALL TO ORDER

[1046] 1.1 Roll Call

[1109] 1.2 Meeting Practices and Information

[1205] 1.3 Public Comment on Closed Session Items

[1641] 1.4 Recess to Closed Session

[5757] 3. REPORT OF CLOSED SESSION ACTIONS

[5757] 3.1 Report of Closed Session Actions

[5793] 4. RECONVENE TO OPEN SESSION

[5850] 4.1 Pledge of Allegiance

[5874] 4.2 Meeting Practices and Information

[5932] 5. APPROVAL OF AGENDA

[5932] 5.1 Approval of the Agenda

[5962] 6. STUDENT REPORT

[5974] 6.1 Student Report: Student Board Member, Joy Lee

[6139] 7. EMPLOYEE ORGANIZATIONS

[6139] 7.1 Employee Organizations

[6615] 8. PUBLIC COMMENT

[6659] 8.1 Public Comment on Non-Agenda Items

[6668] 8.2 Public Comment on Agenda Items

[6844] 9. SUPERINTENDENT REPORT

[6854] 9.1 Superintendent Report

[6919] 10. STAFF REPORT

[6972] 10.1 Human Resources - Stipends

[7500] 10.2 Bond Measure O Timeline

[9898] 11. PUBLIC HEARING

[9898] 11.1 Public Hearing (Gov. Code § 3547) and comment regarding CSEA's Initial 'Sunshine' Proposal to the District regarding successor contract negotiations for 2025-2028

[9930] 11.2 Public Hearing (Gov. Code § 3547) District's Initial 'Sunshine' Proposal regarding successor contract negotiations for 2025-2028.

[9959] 12. NEW BUSINESS

[9959] 12.1 RFP Process for After-School Programming 25-26 (RFP 01-900-25)

[11165] 12.2 2025-2026 CSEA Classified Work Calendar

[11249] 13. CONSENT AGENDA: PERSONNEL ITEMS (Approved on Consent)

[11249] 13.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

[11249] 13.2 Personnel Report (Approved on Consent)

[11352] 14.5 Uniform Complaint Investigation Contract

[11671] 14.13 Non-Curricular, Overnight, One-Way Distance Over 100 Miles Field Trip: Newark Memorial HS to Anaheim, CA

[11780] 14. CONSENT AGENDA: NON-PERSONNEL ITEMS (Approved on Consent)

[11780] 14.7 Update Bank of America Signature Card (Approved on Consent)

[11780] 14.8 MOU with Washington Township Hospital Development Corporation for Athletic Trainer for 2025-2028 (Approved on Consent)

[11780] 14.9 Report: Warrant Report for March 2025 (Approved on Consent)

[11780] 14.10 Report: Contracts (Approved on Consent)

[11780] 14.11 Report: Donations Report (Approved on Consent)

[11780] 14.12 Purchase Order Increase for Snacks for the After School Program (Approved on Consent)

[11780] 14.14 MINUTES of the March 4, 2025 Regular Board of Education Meeting (Approved on Consent)

[11780] 14.15 MINUTES of the March 15, 2025 Special Board of Education Meeting- Board Governance Workshop (Approved on Consent)

[11780] 14.16 MINUTES of the March 18, 2025 Regular Board of Education Meeting (Approved on Consent)

[11780] 14.17 MINUTES of the April 1, 2025 Regular Board of Education Meeting (Approved on Consent)

[12525] 14.6 Admin Secretary for Children Youth Behavioral Initiative (CYBHI)

[12869] 15. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

[12869] 15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[13545] 16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

[13545] 17.1 PLACEHOLDER - Extend Meeting

[13614] 16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[13805] 17. ADJOURNMENT

[17686] 17.2 Adjournment

[99999] 2. CLOSED SESSION (Closed Session)

[99999] 2.1 Public Employee Discipline/Dismissal/Release/Complaint: Gov. Code § 54957 (3 cases) (Closed Session)

[99999] 2.2 Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, § 54956.9- (Closed Session)

[99999] 2.3 Consideration of Student Grade/ Records Challenge Appeal-Education Code Sections 35146, 49066, and 49070 (Closed Session)

[99999] 2.4 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - CSEA, NTA (Closed Session)

[99999] 2.5 Public Employee Appointment (Gov. Code, § 54957): Title: Superintendent (Closed Session)

[99999] 2.6 Conference with Labor Negotiator -Unrepresented Employee: Superintendent; Agency Negotiator: Board President (Closed Session)

[99999] 14.1 PLACEHOLDER - One Consented Vote (Removed by Board)

[99999] 14.2 POLICY UPDATE: Board Policy 6146.1 - High School Graduation Requirements (Removed by Board)

[99999] 14.3 POLICY UPDATE: Board Policy and Administrative Regulation 6146.2 - Certificate Of Proficiency/High School Equivalency (Removed by Board)

[99999] 14.4 POLICY UPDATE: Board Policy and Administrative Regulation 6146.11 - Alternative Credits Toward Graduation (Removed by Board)

1. CALL TO ORDER

1.1 Roll Call

Type                        Information, Procedural

TRUSTEES:

President Katherine Jones Vice President Nancy Thomas Member Aiden Hill Member Austin Block Member Gabriel Anguiano Jr.

STUDENT BOARD MEMBER:

Member Joy Lee

1.2 Meeting Practices and Information

Type                        Information, Procedural

IN-PERSON MEETING INFORMATION:

Please see the attached meeting information in English and Spanish.

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, or in-person at the Newark Council Chambers. Spanish translation will be available in person.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items by submitting a written comment speaker card with the Executive Assistant.

File Attachments
Board Meeting Protocols_ENG(1).pdf (69 KB)
Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

Original Board Meeting Guidelines (3).pdf (263 KB)

1.3 Public Comment on Closed Session Items

Type                       Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the community to express their views to the Board.

If a constituent wishes to address the Board on any agenda item:

In-Person Comment: Please submit a completed speaker card to the Board's Executive Assistant before the start of the meeting.

1.4 Recess to Closed Session

Type                       Procedural

PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

2. CLOSED SESSION

2.1 Public Employee Discipline/Dismissal/Release/Complaint: Gov. Code � 54957 (3 cases)

Type                       Action, Discussion, Information

PURPOSE:

Public Employee Discipline/Dismissal/Release/Complaint: Gov. Code � 54957 (3 cases)

BACKGROUND:

2.2 Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, � 54956.9-

Type                       Action, Discussion

Fiscal Impact              Yes

PURPOSE:

Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, � 54956.9-

BACKGROUND:

2.3 Consideration of Student Grade/ Records Challenge Appeal-Education Code Sections 35146, 49066, and 49070

Type                       Action, Discussion, Information

PURPOSE:

For the Board of Education to hear Student Grade Change Challenge.

BACKGROUND:

2.4 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - CSEA, NTA

Type                       Discussion, Information, Procedural

PURPOSE:

Information and update will be provided by the Interim Superintendent regarding CSEA negotiations and NTA negotiations

BACKGROUND:

2.5 Public Employee Appointment (Gov. Code, � 54957): Title: Superintendent

Type                       Discussion, Information

PURPOSE:

Public Employee Appointment: Superintendent

BACKGROUND:

2.6 Conference with Labor Negotiator -Unrepresented Employee: Superintendent; Agency Negotiator: Board President

Type

PURPOSE:

Conference with Labor Negotiator

a. Unrepresented Employee: Superintendent b. Agency Negotiator: Board President

BACKGROUND:

3. REPORT OF CLOSED SESSION ACTIONS

3.1 Report of Closed Session Actions

Type                       Action, Procedural

PURPOSE:

If available, a report of the closed session will be provided by the Board President.

4. RECONVENE TO OPEN SESSION

4.1 Pledge of Allegiance

Type                       Procedural

PURPOSE:

The Governance Team will recite the Pledge of Allegiance

4.2 Meeting Practices and Information

Type                       Information, Procedural

IN-PERSON MEETING INFORMATION:

Please see the attached meeting information in English and Spanish.

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, or in-person at the Newark City Council Chambers. Spanish translation will be available in person.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items by submitting a written comment speaker card with the Executive Assistant.

File Attachments Board Meeting Protocols_ENG(1).pdf (69 KB) Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB) Original Board Meeting Guidelines (3).pdf (263 KB)

5. APPROVAL OF AGENDA

5.1 Approval of the Agenda

Type                       Action

Recommended                The recommendation is that the Board of Education approve the agenda for this meeting.
Action

PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

6. STUDENT REPORT

6.1 Student Report: Student Board Member, Joy Lee

Type

PURPOSE:

The Student Report gives the Board of Education and the public an opportunity to hear the highlights, achievements, and initiatives from the viewpoint of the student board member. BACKGROUND:

The information will be provided by the Student Board Member, Joy Lee.

7. EMPLOYEE ORGANIZATIONS

7.1 Employee Organizations

Type                        Information

PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA

2. CSEA

3. NEWMA

8. PUBLIC COMMENT

8.1 Public Comment on Non-Agenda Items

Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

If a constituent wishes to address the Board on any agenda item:

In-Person Comment: Please submit a completed speaker card to the Board's Executive Assistant before the start of the meeting.

8.2 Public Comment on Agenda Items

Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

If a constituent wishes to address the Board on any agenda item:

In-Person Comment: Please submit a completed speaker card to the Board's Executive Assistant before the start of the meeting.

9. SUPERINTENDENT REPORT

9.1 Superintendent Report

Type                        Information

PURPOSE:

The Superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the Superintendent of Schools.

BACKGROUND:

The presentation and information will be provided by the Superintendent of Schools.

10. STAFF REPORT

10.1 Human Resources - Stipends

Type                        Discussion, Information

PURPOSE:

To provide the Board of Education with information on stipends and provide recommendations for better practices and continuity across school sites and district employees and to ensure that the stipends align with the CBA, and allow clear communication between School Sites, Human Resources and Business Services .

BACKGROUND:

Per the request of the Board of the Education and the Audit Committee a consultant was brought in to review the history, past practices and make recommendation for improvement.

File Attachments Stipend Slide Deck.pdf (363 KB)

10.2 Bond Measure O Timeline

Type                       Discussion, Information

PURPOSE:

To update the Board and public on the proposed Bond Measure O timeline.

BACKGROUND:

On November 5, 2024, the voters of the Newark Unified School District authorized Measure O under the Proposition 39 statues. Measure O authorized the issuance of $205 million in General Obligation Bonds.

The proceeds of the Bonds are to be used to update schools for 21st century learning, classrooms/labs for science, technology, engineering, arts and math instruction; technology infrastructure, HVAC, electrical/plumbing systems; and school security/emergency preparedness.

Proposed time and responsibility schedule (subject to change) for the first issuance, not to exceed $30,000,000

    Currently the District is working with Bond Counsel and our Financial Advisor on drafting the required legal
    and financing documents
    Campus site walk throughs are scheduled for April 16 & 17 to review and prioritize site facility needs
    May 6, 2025 Board of Education meeting, the Board will consider financing document approval
    May 7-28, 2025 obtain Bond Pre-Pricing and Pricing and distribute county closing documents
    May 29, 2025 target date for bond issuance and closing

File Attachments Time and Responsibility Schedule 3-31-2025_Measure O.pdf (125 KB) Measure O Projected Timeline as of 4-15-2025.pdf (51 KB) Registrar of Voters_2024-11-05_Bond Measure O_full text.pdf (146 KB)

11. PUBLIC HEARING

11.1 Public Hearing (Gov. Code � 3547) and comment regarding CSEA's Initial "Sunshine" Proposal to the District regarding successor contract negotiations for 2025-2028

Type

PURPOSE:

The purpose is to publicly disclose or "sunshine" the proposal for reopeners at which time the public has an opportunity to provide input on the proposal prior to the commencement of negotiations between the Newark Unified School District (NUSD) and the California School Employees Association (CSEA).

BACKGROUND:

The California Education Code requires parties to publicly disclose or "sunshine" their proposal for reopeners at which time the public has an opportunity to provide input on the proposal prior to the commencement of negotiations. The California School Employees Association (CSEA) proposal for reopeners is attached and is "sunshined" at this meeting. Copies of the proposal are made available to the public. This is the public's first opportunity to express itself regarding this proposal.

File Attachments 040925boardcseasunshine.pdf (95 KB)

11.2 Public Hearing (Gov. Code � 3547) District's Initial "Sunshine" Proposal regarding successor contract negotiations for 2025-2028.

Type

PURPOSE:

The purpose is to publicly disclose or "sunshine" the proposal for reopeners at which time the public has an opportunity to provide input on the proposal prior to the commencement of negotiations between the Newark Unified School District (NUSD) and the California School Employees Association (CSEA).

BACKGROUND:

The California Education Code requires parties to publicly disclose or "sunshine" their proposal for reopeners at which time the public has an opportunity to provide input on the proposal prior to the commencement of negotiations. Newark Unified School District's proposal for reopeners is attached and is "sunshined" at this meeting. Copies of the proposal are made available to the public. This is the public's second opportunity to express itself regarding this proposal

File Attachments revisedsunshine.pdf (40 KB)

12. NEW BUSINESS

12.1 RFP Process for After-School Programming 25-26 (RFP 01-900-25)

Type                        Action (Consent)

Fiscal Impact               Yes

Dollar Amount               $2,397,367.12

Budgeted                    Yes

Budget Source               ELOP and ASES Grants

Recommended                 The recommendation is that the Board award RFP 001-900-25 to Think Together for the
Action                      expanded learning program in support of the district's approved ELO-P plan, adopted February
                            3, 2022 and in alignment with the guidelines in AB 130 for 2025-26.

PURPOSE:

Staff is seeking approval of award of RFP 001-900-25 to Think Together for the District's Expanded Learning Program (ASES/E-LOP). The District is dedicated to carrying out the Board-approved plan for providing an extended day to our TK-6, unduplicated students as outlined in the Expanding Learning Opportunities Program (ELO-P) plan that was presented and approved by the Board on February 3, 2022. These funds will assist in providing additional academic and social-emotional support to students through a 9-hour extended learning day to our student populations that are historically underserved.

BACKGROUND:

In July of 2021, Governor Newsom signed Assembly Bill (AB) 130, which included many budgetary and programmatic changes for this school year. One of these changes was to provide comprehensive, district-wide, after-school, and summer school enrichment programs for transitional kindergarten through sixth grade students that are English learners, foster youth, and/or unhoused. This captures our ELOP Replication (BGP, BGI, Kennedy, and Lincoln) ASES funds to Schilling, Coyote Hills Elementary sites and Newark Middle School. A Request for Proposals was sent out on February 21, 2025, with proposals being opened on March 11, 2025, with twelve (12) responses. The contract submitted by Think Together is currently being reviewed and will be submitted to the Board at a later date. The initial contract term is July 1, 2025, through June 30, 2026, with the option to renew for an additional four (4) years, for a maximum of five (5) years.

File Attachments Board Report - Request For Proposal Process.pdf (846 KB) Bid Proposal_Think Together.pdf (4,747 KB)

12.2 2025-2026 CSEA Classified Work Calendar

Type                       Action

Fiscal Impact              No

Budgeted                   No

Recommended                District recommends that the Board of Education Ratify the 2025-2026 Classified Work
Action                     Calendars for CSEA Ch. 208 .

PURPOSE:

The approval of the 2025-2026 Classified Work Calendars for CSEA Chapter 208.

BACKGROUND:

Through a collaborative process NUSD and CSEA Ch. 208 agreed upon Calendars for the 10, 11, 12 month classified employees.

File Attachments Ch_208-2024-2025-MOU-Work Year Calendars 2025-2026.pdf (5,196 KB)

13. CONSENT AGENDA: PERSONNEL ITEMS

13.1 PLACEHOLDER - One Consented Vote

Type                       Action

Recommended                It is recommended that the Board of Education approve, under one consented vote, the
Action                     agenda items under Consent-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

13.2 Personnel Report

Type                           Action

Fiscal Impact                  Yes

Budget Source                  Various funding sources

Recommended                    The recommendation is that the Board of Education ratify the personnel report as presented.
Action

PURPOSE:

The purpose is for the Board of Education to ratify the Personnel Report as presented.

BACKGROUND:

All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 04.15.2025.pdf (206 KB)

14. CONSENT AGENDA: NON-PERSONNEL ITEMS

14.1 PLACEHOLDER - One Consented Vote

Type                           Action

Recommended                    It is recommended that the Board of Education approve, under one consented vote, the
Action                         agenda items under Consent Non-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND: Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

14.2 POLICY UPDATE: Board Policy 6146.1 - High School Graduation Requirements

Type                       Action (Consent), Procedural

Fiscal Impact              No

Budgeted                   No

Recommended                The recommendation is that the Board of Education approve the updated 6146.1 - High
Action                     School Graduation Requirements

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation (or bylaw).

BACKGROUND:

The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

File Attachments 6146.1 - BP - High School Graduation Requirements.docx.pdf (404 KB)

14.3 POLICY UPDATE: Board Policy and Administrative Regulation 6146.2 - Certificate Of Proficiency/High School Equivalency

Type                       Action (Consent), Procedural

Fiscal Impact              No

Recommended                The recommendation is that the Board of Education approve the updated Board Policy and
Action                     Administrative Regulation 6146.2 - Certificate Of Proficiency/High School Equivalency

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation (or bylaw). BACKGROUND:

The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

File Attachments 6146.2 - BP - Certificate Of Proficiency.High School Equivalency.docx.pdf (124 KB) 6146.2 - AR - Certificate Of Proficiency. High School Equivalency.docx.pdf (138 KB)

14.4 POLICY UPDATE: Board Policy and Administrative Regulation 6146.11 - Alternative Credits Toward Graduation

Type                       Action (Consent), Procedural

Preferred Date             Mar 18, 2025

Absolute Date              Dec 30, 1899

Budget Source              ,

Recommended                The recommendation is that the Board of Education approve the updated Board Policy and
Action                     Administrative Regulation 6146.11 - Alternative Credits Toward Graduation.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation (or bylaw).

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

File Attachments BP 6146.11 - Alternative Credits Toward Graduation.docx.pdf (236 KB) AR 6146.11 - Alternative Credits Toward Graduation.docx.pdf (327 KB)

14.5 Uniform Complaint Investigation Contract

Type                         Action (Consent)

Absolute Date                Apr 15, 2025

Fiscal Impact                Yes

Dollar Amount                $15,000.00

Budgeted                     Yes

Recommended                  The recommendation is that the Board of Education approve the Uniform Complaint
Action                       Investigation Contract.

PURPOSE:

Third party investigation to assist with Uniform Complaint

BACKGROUND:

Newark Unified School District has engaged Buehler Trapani LLP to conduct an impartial investigation upon request , an investigation report. Buehler Trapani LLP will provide legal services based on their professional experience and expertise. Legal services include skills to assist the District in developing a response to the underlying complaints leading to their investigation not to exceed $15,000

File Attachments Buehler Trapani LLP.pdf (186 KB)

14.6 Admin Secretary for Children Youth Behavioral Initiative (CYBHI)

Type                         Action, Discussion

Fiscal Impact                Yes

Dollar Amount                $125,000.00

Budgeted                     Yes

Budget Source                General Fund and Program Funds

Recommended                  District recommends that the Board of Education approve the position to support CYBHI
Action                       program and staff associated with this initiative.

PURPOSE:

The Board of Education to approve the Admin Secretary position to support the new CYBHI program and staff associated with this initiative.

BACKGROUND:

A presentation was given to the NUSD Board of Education on April 1, 2025 on the new initiative and the need for clerical support. The Children & Youth Behavioral Health Initiative (CYBHI) is designed to address the growing mental health challenges faced by children and adolescents in our community. The Children and Youth Behavioral Health Initiative provides sustainable funding source to promote equitable access to behavioral health services for students. Admin Secretary position (Range 51) will support medical billing, data entry, behavioral health contract, support parents, school sites and staff who provide these services. It is anticipated that funding received from Behavioral Initiative billing in the 2025-2026 school year will offset the cost of this position.. The Admin Secretary will be located in Ed Services Division and is a 12 month Classified position.

File Attachments Administrative Secretary-03162015 (1).pdf (332 KB)

14.7 Update Bank of America Signature Card

Type                       Action

Recommended                The recommendation is that the Board of Education approve the update to the Bank of
Action                     America signature card to include Tracey B. Vackar, Karen Allard, Mary Sayers and Nancy
                           Chen as authorized signatories.

PURPOSE:

To update the signature card at Bank of America.

BACKGROUND:

Bank of America requires Board approval to update the signature card for the District's account.

14.8 MOU with Washington Township Hospital Development Corporation for Athletic Trainer for 2025-2028

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $240,177.00

Budgeted                   Yes

Budget Source              General Fund (spread out over three years. See MOU for fee schedule)

Recommended                The recommendation is that the Board of Education approve the Memorandum of
Action                     Understanding with Washington Township Hospital Development Corporation for a Certified
                           Athletic Trainer for 2025-2028, not to exceed $240,177..

PURPOSE:

To renew the 3-year Memorandum of Understanding (MOU) with Washington Township Hospital Development Corporation (DEVCO) in order to continue providing a full time Certified Athletic Trainer dedicated to Newark Memorial High School (NMHS) for the 2025-2028 school years, not to exceed 240,177.

BACKGROUND: The District entered into it's first MOU with DEVCO to provide a Certified Athletic Trainer (ATC) in the 2017-18 school year. The District has had the same ATC for the past 7-years and he is an integral part of the athletic program.

The ATC would work 40 hours a week starting in August when football starts until the first week in June when sports end. The hours will be flexed to cover practices everyday and as many events as possible. This also includes all of the resources of Washington Hospital Sports Medicine. The trainer would also be there to evaluate and treat any injuries that occur in practice or games and help families navigate the healthcare system if athletes need to be referred out, including a partnership with Kaiser which will streamline appointment scheduling for our families.

This partnership provided nearly 950 student-athlete visits at NMHS this year alone. These are students who participate across multiple sports. The other benefits to our student-athletes include the following

    Proper concussion management and diagnosis including advanced technology that can detect a concussion within 60
    seconds.
    Injury evaluations and treatment the same day as they occur.
    Decreased liability by taking the playing decisions out of the coach's hands.
    Streamlined referrals so student-athletes can see specialists right away.
    Partnership with Kaiser so student-athletes get seen right away in that system as well.
    Trainers monitor physical paperwork and return to play protocol for students diagnosed with concussions.
    Ensures compliance with current COVID and health department protocols.
    Provides physical therapy and first aid as needed.
    Coordinates with opposing teams' coaches, athletic trainers and staff for off site facility management such as hydration
    stations, sideline medical services for immediate care during away events.
    During Spring Semester works with Mission Valley ROP internship students.
    Complies with Sexual Assault and Molestation - SAM insurance requirements..

Benefits to NMHS/NUSD

    Compliance with California law that requires athletes diagnosed with         a concussion to be monitored for a minimum of 7
    days and have a progressive staged return to activity.      An ATC at NMHS allows this monitoring and reporting to the
    Washington Hospital team of physicians in order to clear student-athletes for return.
    On field immediate care for injuries.
    Decreased medical costs to families.
    Decreased liability to NUSD.
    Full hospital services available.
    Communication with student-athletes, coaches, parents, providers, etc.
    Trust between student-athletes and Athletic Trainers allow for improved care.
    Possible savings in district liability insurance for districts that have a Certified Athletic Trainer.

Annual fees for the three (3) year MOU are as follows for a NUSD total not to exceed $240,177:

School Year DEVCO Contribution NUSD Contribution Total 2025-26 $25,636 $74,274 $99,910 2026-27 $23,660 $79,210 $102,870 2027-28 $21,673 $86,693 $108,366

File Attachments Washington Township MOU - NUSD - Athletic Trainers 2025-2028_R2.pdf (79 KB)

14.9 Report: Warrant Report for March 2025

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $3,776,234.01
Budgeted                   Yes

Budget Source              Various Funds Per Warrant

Recommended                The recommendation is that the Board of Education approve the Warrant Report as presented.
Action

Purpose: The purpose of this item is to present warrants, for the total amount of $3,776,234.01, made from District funds for March 2025.

Background: The warrant registers represent a complete listing of all payments made from District funds for a month. Because Newark Unified School District is a fiscally dependent District, each warrant must pass through two separate audits; first by the District's Fiscal Services department, and second by the County Office of Education. No warrant can be paid until such time as it is examined and approved by the County Office of Education.

File Attachments Warrant Report March 2025.pdf (472 KB)

14.10 Report: Contracts

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $20,250.00

Budgeted                   Yes

Budget Source              Various Funds Per Contract

Recommended                The recommendation is that the Board of Education ratify the contracts as presented.
Action

PURPOSE:

For the Board to ratify the contracts presented on the report.

BACKGROUND:

On February 4, 2025 the Board was notified that a report of all contracts for professional services under $57,400 (50% of formal bid limit), be presented at the Board meeting following the contract for ratification. This report only includes contracts that have not been previously approved by the Board. (Reference Board Policy 3312)

Contracts for Purchase Orders issued between March 24, 2025 and April 6, 2025 are included in this report.

Contracts are on file in the Business Office.

File Attachments Contracts Report 04-15-2025.pdf (10 KB) Janet Carney Occupational Therapy_2025_fully executed_REDACTED.pdf (241 KB) Christina Keefe_24-25_fully executed_REDACTED.pdf (303 KB) The Bylund Clinic Contract 24-25_REDACTED.pdf (317 KB) Morrissey Compton Educational Centers_fully executed_REDACTED.pdf (216 KB)

14.11 Report: Donations Report

Type                       Action

Fiscal Impact              No

Budget Source              In-Kind Donation

Recommended                The recommendation is that the Board of Education accept the Donations Report as
Action                     presented.

Purpose:

The purpose is to acknowledge receipt of donations to the District.

Background:

Throughout the year community members, groups, parents and other individuals make monetary and in-kind (supplies and equipment) donations to NUSD. The exact nature of the source of the donation is submitted to the Business Office on a standard form. It is critical that any restrictions on the funding be indicated and the budget developed based on the donor restrictions. If there is no indication of the school or use of the funding, any proceeds or cash donations received are placed in the NUSD local revenue in the unrestricted general fund. It is recommended that the donations be processed through the Business Office and ultimately approved by the Board so that the funding can be publicly acknowledged and budgeted properly according to donor restrictions. There is acknowledged and budgeted properly according to donor restrictions. There is acknowledgement at the public Board meeting and a letter of thanks is sent to the donor by the Business Office for NUSD.

File Attachments Summary of Donations 4-15-2025.pdf (18 KB)

14.12 Purchase Order Increase for Snacks for the After School Program

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $55,000.00

Budgeted                   Yes

Budget Source              After School Learning

Recommended                The recommendation is that the Board of Education approve the increase the Purchase Order
Action                     for the After School Program snacks.

PURPOSE:

To increase the purchase order B25-00241 from $40,000 to $55,000 to provide snacks for the after school program through May 20, 2025. BACKGROUND:

As part of a cost savings measure, the Child Care Department has been purchasing snacks for the after school program. The average cost of snacks can range from $10,000 - $11,000 per month. The purchase order covers snacks from January-May 2025 at an estimated cost of $55,000. The current purchase order is $40,000 and should be increased BY $15,000 to ensure snack service to the end of the year.

File Attachments B25-00241 After School Snacks.pdf (56 KB)

14.13 Non-Curricular, Overnight, One-Way Distance Over 100 Miles Field Trip: Newark Memorial HS to Anaheim, CA

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $90.37

Budgeted                   Yes

Budget Source              Student ASB

Recommended                The recommendation is that the Board of Education approve the NMHS Class of 2025 students
Action                     to travel to Anaheim, CA for Grad Nite.

PURPOSE:

The NMHS Principal and Class of 2025 request permission to take students on a non-curricular, overnight trip to Anaheim, CA for the annual Grad Nite event.

Grad Nite is for the Class of 2025 to experience a lifetime memory with their classmates. Students will travel by chartered bus set up by MOT and travel with the required amount of chaperones needed for this trip.

    School: Newark Memorial
    Date: May 17-19, 2025
    Location: Anaheim, CA

Requirements met: Grade K-3, one adult for every 5-8 students; Grades 4-12, one adult for every 10 students; Board Policy requires at least two adults on every trip regardless of the number of students (BP 6153 and AR 6153). Overnight trip supervision must be gender appropriate. No student will be denied due to a lack of funds.

BACKGROUND:

According to Board Policy 6153, all trips in excess of 100 miles, non-curricular trips, and overnight trips require Board approval. Newark Memorial High School Principal and staff request permission to take Class of 2025 seniors on a non- curricular trip that will include transportation by chartered bus to Anaheim, CA.

File Attachments 2025 Grad Nite.pdf (602 KB)

14.14 MINUTES of the March 4, 2025 Regular Board of Education Meeting

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the March 4, 2025 Regular Meeting of the
Action                     Board of Education.

PURPOSE:

For the Board to review and approve minutes of the March 4, 2025 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the March 4, 2025 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 03.04.25 Meeting Minutes.pdf (271 KB)

14.15 MINUTES of the March 15, 2025 Special Board of Education Meeting- Board Governance Workshop

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the March 15, 2025 Special Meeting of the
Action                     Board of Education- Board Governance Workshop

PURPOSE:

For the Board to review and approve minutes of the March 15, 2025 Regular Meeting of the Board of Education- Board Governance Workshop

BACKGROUND:

The attached minutes are reflective of the March 15, 2025 Special Meeting of the Board of Education- Board Governance Workshop

File Attachments 3.15.25 Meeting Minutes CSBA.pdf (33 KB)

14.16 MINUTES of the March 18, 2025 Regular Board of Education Meeting

Type                       Action, Minutes
Recommended                For the Board to review and approve minutes of the March 18, 2025 Regular Meeting of the
Action                     Board of Education.

PURPOSE:

For the Board to review and approve minutes of the March 18, 2025 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the March 18, 2025 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 3.18.25 Meeting Miinutes.pdf (278 KB)

14.17 MINUTES of the April 1, 2025 Regular Board of Education Meeting

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the April 1, 2025 Regular Meeting of the
Action                     Board of Education.

PURPOSE:

For the Board to review and approve minutes of the April 1, 2025 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the April 1, 2025 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 04.01.25 Meeting Minutes.pdf (356 KB)

15. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

                           AND DISCUSSION

Type                       Action, Discussion, Information

PURPOSE:

COMMITTEE REPORTS: The Trustees will provide an update, if available, on the committees of which they are members.

ANNOUNCEMENTS: The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time. REQUESTS: This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

DEBRIEF AND DISCUSSION: The Trustees may debrief and discuss items.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Board Committees 2025-26

Board Adopted on 12/17/2024 Representative/ Liaison* Alternate

Mission Valley Regional Occupational Center/Program (MVROP) 1. Nancy Thomas 1. Katherine Jones Executive Board

Regional Policy Board of Special Education Local Plan Area (SELPA) 1. Katherine Jones 1. Nancy Thomas

Newark Teacher Induction Advisory Council 1. Austin Block 1. Aiden Hill

Audit Committee 1. Nancy Thomas 1. Austin Block2.Gabriel Anguiano Jr. Citizens Bond Oversite /Parcel Tax Committee (CBOC) 1. Austin Block*2. Nancy Thomas *1. Joy Lee (Attendee)

City of Newark � NUSD Liaison Committee 1. Katherine Jones2. Aiden Hill1. Austin Block LCAP Advisory Committee 1. Katherine Jones*2.Gabriel Anguiano Jr. *1. Aiden Hill

The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting. Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board meeting. When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected to respond to new ideas based on current knowledge. Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The Superintendent will decide on the delegation of assignments to District staff. The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas. Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full Board to explore or proceed with implementing new ideas.

16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

                             AGENDA REQUESTS
Type                          Information

PURPOSE:

This is an opportunity for the Superintendent of Schools to make any concluding comments, updates, agenda requests, or provide information of future meetings.

17. ADJOURNMENT

17.1 PLACEHOLDER - Extend Meeting

Type                          Action

Recommended                   The recommendation is that the Board of Education extends the meeting to ____ P.M.
Action

PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

17.2 Adjournment

Type                          Action

Recommended                   The recommendation is that the Board of Education adjourns this meeting.
Action

PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

No minutes available.