Regular Meeting

Introduction

• Regular Meeting: Held on April 1, 2025, at Newark City Hall. Key themes included budget sustainability, equity initiatives, facilities updates, and organizational restructuring.

Agenda Items

Budget & Financial Updates

• Structural Deficit: The district faces a $6.1 million deficit, prompting staff reductions and operational adjustments.
• Proposed Cuts:
  • Certificated Staff: 16 FTE reductions.
  • Classified Staff: IT and custodial roles restructured.
• LCAP Mid-Year Update: Millions in unspent LCAP funds noted, with calls to prioritize current student needs over future enrollment projects.

Curriculum & Student Achievement

• K-2 Readiness Screener: Approved the Multilit screener to identify reading difficulties, aligning with state mandates. Training for teachers scheduled for April and May 2025.
• CAASPP Testing: Emphasized for April 2025, with families urged to ensure student attendance and preparedness.

School Safety & Wellness

• Behavioral Health Initiative: Presentation on the Children & Youth Behavioral Health Initiative’s school-based billing program.
  • Goal: Bill Medi-Cal and private insurers for mental health services provided by 14+ district staff (e.g., counselors, nurses).
  • Projected Revenue: Up to $500,000 over three years.
  • Next Steps: Hire clerical support and finalize partnerships with ACOE.

Policy Updates

• HR Reorganization: Draft proposal to consolidate roles (e.g., Director of HR Operations) and reduce costs by $123,744.
  • Concerns: Lack of transparency, frequent restructuring, and unresolved credential/record management issues.
  • Follow-Up: Legal review and detailed job descriptions to be provided.
• Uniform Construction Cost Accounting: Updated to reflect 2025 Public Contract Code thresholds ($75,000 for informal bids, $200,000 for formal bids).

Facilities & Technology

• Football Field/Track Update: Turf installation completed; track resurfacing postponed until post-graduation.
  • Bond Projects: Prioritizing safety upgrades (e.g., surveillance, intruder protocols) with community input.
• Teacher Chromebooks: Sites using discretionary funds to address shortages. District committed to resolving delays.

Equity & Inclusion

• EL Reclassification Ceremony: Celebrated 79 students reclassified as fluent English proficient.
• CAVE Conference: Staff training on bilingual education strategies to support EL students.

Public Comments

• Key Themes:
  • HR Reorganization: Criticized for lack of documentation and rushed process.
  • Technology Shortages: Teachers lack functional devices, impacting instruction.
  • After-School Program RFP: Concerns about vendor transparency and Chromebook access.
  • Procurement Controls: Calls for tighter oversight amid past mismanagement.

Follow-Up and Commitments

1. HR Reorganization: Legal opinion and detailed staffing plan to be presented.
2. After-School Programming: RFP 001-900-25 (Think Together) delayed; cost comparisons and contract details to return on April 15.
3. Teacher Chromebooks: List of unmet needs to be compiled for board review.
4. Behavioral Health Billing: Consultant contract clarity and staffing plan finalized by May.
5. Bond Projects: Community engagement process for equitable facility upgrades to be outlined in May.

Conclusion

The board advanced critical initiatives (e.g., behavioral health billing, K-2 screening) but deferred action on contentious items (HR reorganization, Think Together contract) pending further analysis. Next steps include addressing operational gaps (technology, procurement) and prioritizing transparency in restructuring efforts. The next meeting will focus on bond project planning, HR updates, and mid-year budget adjustments.

[0] K-12 school board meeting

[30] Pause: 12m 34s

[784] Karen Allard: Ms.

[788] Karen Allard: Vackar?

[788] Pause: 17.3s

[805] Karen Allard: Okay, thank you.

[814] Pause: 3m 54s

1.2 Meeting Practices and Information

[1048] Kat Jones: okay I bring this meeting to order of April 1st at 6 05 all right in person meeting practices and information before we begin I would like to remind everyone that the board appreciates and supports a stakeholder input in our meetings however it is important to note that the board meeting is not a meeting of the public, but a meeting to conduct the public's business. Everyone should have a chance to express their opinions respectfully within the guidelines the board has established for its meetings so that the board is able to conduct the meeting effectively and efficiently. During the meeting, there will be time for public comment on both agendized and non-agendized items. As of January 25th, public comment will only be conducted in person. The public will have the opportunity to address the board of of education by submitting a written comment card to the executive assistant prior to the beginning of the meeting. Please make sure that your comment cards are turned in at the start of our open session and if you're speaking on a non-agenda item that you have included the topic. Members of the public may observe the meeting via NUSD YouTube channel or in person at Newark City Hall in the chambers. Spanish translation is available in person. Before we move to closed session, do we have any public comments?

1.3 Public Comment on Closed Session Items

[1151] Toya Lemus: We do not have any public comment.

[1153] Kat Jones: Thank you. All right. In closed session, we will be discussing public employee discipline, dismissal, release, complaint, Government Code 54957, conference with legal counsel regarding anticipated litigation significant exposure to litigation pursuant to Government Code five four nine five six point nine four cases conference with labor negotiators Government Code five four nine five seven point six subdivision a employee organizations CSEA and NTA thank you We've technically done it because we've done it online. Do we need to say it? Okay. All right. Ms.

1.1 Roll Call

[1213] Kat Jones: Lemus, will you do a verbal roll call please?

[1223] Toya Lemus: Student member Joy Lee absent at this time. member Anguiano present member block present president jones present vice president thomas absent member hill here thank you

1.4 Recess to Closed Session

[1259] Kat Jones: Okay, at that we will recess to close session.

[1289] SPEAKER_07: in the room.

[1319] K-12 school board meeting

[1350] Toya Lemus: There you go.

[1352] Toya Lemus: Okay. Hit that.

[1372] Toya Lemus: Yeah.

Pause: 22m 22s

[2723] Gabriel Anguiano Jr: K-12 school board meeting

[2759] Toya Lemus: Hello, hello. You're on.

[2762] SPEAKER_09: Hello.

[2765] Karen Allard: I'm ready.

Pause: 23.4s

[2789] I hear you.

Pause: 14m 7s

[3637] Karen Allard: Well, that's my mic.

[3667] Pause: 15.0s

[3682] Toya Lemus: It's, it's beautiful

Pause: 27m 43s

4.2 Meeting Practices and Information (Estimating)

[5375] Kat Jones: except for Nancy Thomas who was absent thank you somebody turned my mic on who is not here this evening but the other five of us are here we did roll earlier but just wanted to confirm who was here all right we have no actions to report as of closed session and so we will be moving on please make sure that all public cards comment cards are turned in at this at this time as we will not be able to accept them past this. And we are ready for the Pledge of Allegiance. Joy, will you please lead us in the pledge?

4.1 Pledge of Allegiance

[5416] Joy Lee: I'd be glad to. Where's the flag? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

[5435] Kat Jones: just as a reminder we'll keep our focus on the best interest of our students we will work towards that future learning from the past we will stay focused on our goals and avoid getting sidetracked we will build upon the ideas of others and look for common ground we will paraphrase for understanding when we have a difference of opinion we will debate the facts of the situation and avoid personal criticism. We will address processes, not persons. We will respect differences and we will never dismiss or devalue others. Moving on to approval of the agenda.

5.1 Approval of the Agenda

[5482] Kat Jones: Would anyone like to pull an item from the agenda? I'd like to pull two items 13.26 and 13.27 they are two sets of minutes that have already been approved that was accidentally put on there we missed the two we meant to put on any other items that need to be pulled okay I'd ask for an approval of the agenda may I have a motion

[5528] Austin Block: I'll make a motion to approve the agenda.

[5530] Kat Jones: And a second?

[5531] Austin Block: I second.

[5532] Kat Jones: Thank you.

[5537] Kat Jones: And we'll take a vote.

[5543] Toya Lemus: Member Joy?

[5546] Kat Jones: The system will do it itself. So it should, right? Yes. Okay. So everybody, on your panel, in front of you. You can vote on there, and it should pop up eventually behind us, correct? Or do I have to show vote? I have to tally the vote. All right. It looks like everyone's voted. There we go.

6.1 Student Report: Student Board Member, Joy Lee

[5576] Kat Jones: All right. So let the record show that Nancy Thomas is absent, and we have five yeas. Thank you. It will clear on its own, correct? Okay, just double check it, there it goes. All right, student reports.

[5601] Kat Jones: Member Lee.

[5606] Joy Lee: Thank you. Okay. Good evening board members, executive cabinet, and our beloved Newark community. I have some exciting news to share about the students at Newark Memorial High School. Firstly, with all of our college decisions out, I wanted to shout out two students which have already committed. Isaac Pinedo has committed to MIT, and Riesel Ross has committed to Notre Dame.

[5633] Joy Lee: Congratulations to our class of 2025 seniors for all their hard work. Congratulations to Frank Felice for receiving the 2025 Puente Statewide Student Scholarship Award. Next, Ivan Takar and Noah Hanohano was two of 24 high school football seniors from 12 Northern California counties that were honored as scholar athletes. To earn this, they had to keep up a GPA of 3.0 or higher, a varsity football player who demonstrated leadership and leadership traits in the school and their community. They were awarded a scholarship of $1,000 to their college education. Next, the Newark Memorial High School athletic boosters crab feed was a success. and I think it was probably getting to eat all the crab.

[5696] Tracey Vackar: I will say the crab was absolutely amazing. It was delicious. It was fresh. It was cold. It just tasted fantastic. And also with me was board president Katherine Jones and board and I remember Gabriel Angano was with us as well. So we were happy to have them in the house and join in all the festivities.

[5715] Joy Lee: That's awesome to hear. Moving on, our Newark Memorial High School drama had the production Blythe Spirit, a comedic, upbeat look at death and marriage in the upper classes of British society. For this play, the production team put in the work, from sourcing antique pieces for the props and costumes to choreographing in a dialogue-heavy show. Despite the aging lighting curtains stages and sound equipment in the theater they were able to collaborate with the local artists in the community who helped us with costume design sounds lighting and more now moving on to a couple of upcoming events this coming Saturday will be prom which theme is the midnight gala from 7 to 11 p.m. at the San Francisco Exploratorium next week Cougar Olympics will be happening a fierce competition between the classes where during lunch students from each class will participate in games like dodgeball, volleyball, basketball, bubble soccer, and capture the flag. Next, the senior class will be hosting an annual spring night market. Come join us on April 11th from 5.30 to 8.30. The night market will include different food vendors as well as homemade crafts and we hope to see you there. The whole entire community is invited. Next, please participate in a once in a lifetime opportunity for our Cougars baseball where the Cougars will be taking on the Logan Colts at the iconic SF Oracle Park on Saturday, April 12th at noon. I urge those listening to consider buying tickets on GoFan for an unforgettable experience at an unforgettable opportunity. Lastly, I wanted to share that in the next school year, I committed to UC Berkeley and I will be attending their College of Letters and Science majoring in Global Studies. Thank you.

8.1 Public Comment on Non-Agenda Items

[5828] Kat Jones: Great, thank you so much. All right, moving on to public comment. Non-agenda items, Ms.

[5842] Kat Jones: Crocker?

[5850] Jan Crocker: This is so new. I love it, I love it. There's so much space and all the equipment. I'm delighted. I was originally gonna come and just to see what was happening in our new menu that you have for the board. But because I'm a member of the Newark Education Foundation, I thought we have an event coming up. So I know you've heard about it, but I want to give you some information about it and maybe let the community know if they're watching. On the April 12th, the same day that the city has their family day in the park, in the afternoon at the high school, the Newark Education Foundation is going to be presenting a Spring Showcase, and we have invited all the schools to participate. We are having events such as the band playing, people doing folklorial dances, whatever it is that they want to do that showcases their STEAM approach to education. We're sponsoring it, and so please come, there's no cost. It should be an afternoon fun, so if you're out there looking for eggs with your children in the morning, just come out to the high school and look for some entertainment and some good educational things. and I happen to bring a flyer in case you didn't have one. So if I might pass it around, I'd appreciate it.

[5924] Kat Jones: Yes, please, thank you.

[5926] Jan Crocker: Pardon?

[5929] Kat Jones: I just said thank you and yes, we'd love the flyers.

[5932] Jan Crocker: Very good.

[5933] Jan Crocker: That was the right answer.

[5937] Kat Jones: Thank you.

[5947] Thank you.

8.2 Public Comment on Agenda Items (Estimating)

[5949] Kat Jones: all right the next speaker is Cindy Parks for the think together program 11.1 do you want to speak at on the particular items okay I'm assuming that goes for all of the one okay we are

[5979] Kat Jones: We are finished with non-agenda.

[5983] Kat Jones: Did I miss one? Employee organizations, do you want to wait until after we finish public comment or do you want to go now? I apologize. I have to make you bigger. I have to put stars next to you on my agenda. or after public comment? Okay, after, okay, thank you so much, I apologize. Julie, Ms. Radcliffe, do you want to speak now or, okay, great, come on up, thank you. I want to go home, sorry. No, it's all good.

[6027] Julie Radcliffe: I chase a baby all day long. I want to go home and go, this passed by bedtime. No worries. So I'm speaking on agenda item 11.3, the HR Reorg. This agenda item provides no substantive information for the Board of Education or community to review. This marks the third reorganization of this department in three years. Rather than focusing solely on the number of staff and their titles, we need to reevaluate the experience and qualifications of the employees all being hired. Now with positions already being cut, Miranda's HR tech position has already been cut before this has been done is what I'm getting at. conducting a proper reorganization study staffing levels must also be considered. The 2023 reorganization added two CSEA positions but one was never posted or filled. The 2024 reorganization left many vacancies resulting in substitutes and interim staff filling critical roles. This reorganization specifically was presented by a former superintendent who was the interim assistant sup of HR at the time. Now even before the 25 reorganization plan is officially presented. The HR tech position has been eliminated and the department is now left with just a substitute placement clerk, an HR manager, an administrative assistant, and an assistant superintendent to handle all of the operations of HR. This structure seems counterproductive. Where is the due process and strategic planning in this decision? I am speaking up because I want to see this department succeed. The agenda item states to address these issues we have engaged a consultant to help audit to help audit our human resources operations and make recommendations for compliance, record management, and systematic improvements. When was this consultant to completely reorganize the department requested and approved by the board? Is this part of the contract for Dina Palmer? This consultant contract is so vague and broad and the word reorg is never specifically mentioned. What are the consultant's qualifications and HR experience to make these decisions and recommendations. What specific issues are actually being addressed? A credential audit process was recently implemented through a board presentation to you and budget control actually falls under business services. The agenda item further states on April 1st, 2025 staff will communicate to their findings and recommend to the board including a proposed reorganized plan. Yet no supporting documents are attached. Without details the board and the community cannot make informed decisions. It is critical that the board receives detailed data and transparency in this process. Additionally, moving forward, the superintendent must prioritize hiring experienced leadership to ensure this department's long-term success.

[6235] Kristi Palomino: Thank you.

[6240] Kat Jones: Cindy, you want to wait? Think together? Oh, I already said, I'm sorry. I put you back in the pile instead of moving on. Ms. Villa, do you want to speak now?

[6249] Kat Jones: on 11-4 do you want to wait okay all right I think that concludes our public comment at this time based on who still would like to speak employee organizations missile I apologize for moving past organizations

7.1 Employee Organizations

[6284] Cheri Villa: I would first like to start by giving a shout out thanks to not NTM members, Ms. Angela, Dr. Walker and Trudy Parker. Watching those two work in the HR department, their job load is just tremendous and they work hours and hours, just the two of them. you over a hundred notices went out to teachers my hope is that those teachers are having some are looking we got to be realistic they're looking in other districts over a hundred teachers or a hundred notices hopefully we get all of them back that's a big job for you and Trudy to do getting all those people back in so you guys do good work and and Dina Palmer's helping too. Thank you. Okay, 36 and 37, that's how many school days are left, how many teacher days, 36 school days, 37 teacher days left. We've gone through a whole school year almost and I'm gonna stand up here and ask again for computers for our teachers. In a February meeting in the attachment there was, I guess it would be a proposal or an estimate for 70 Chromebooks at the high school for teachers. They're not here yet.

[6383] Cheri Villa: So 144 days since the first day of school, it's been, and our teachers still don't have Chromebooks. One teacher at the high school, he has paper clips holding his computer together. So hopefully before this school year, is over. I mean, it doesn't make any sense to have committed funds of 1.2 million in technology. And Ms.

[6411] Cheri Villa: Peniflor, at the beginning of the school year, talking about using the rest of Esther money for a technology refresh when our teachers still don't have computers. So we spend a lot of time here talking about, we're still talking about Sanctuary Village, or we're talking about enrollment of students future enrollment, increasing enrollment. Well, in the last time Mike Fines was here, he was talking about, I think he addressed you, board member Hill, telling, stop talking about kids who aren't here yet.

[6446] Cheri Villa: Focus on the kids that we have. Year after year, money goes unspent in that LCAP, the mid-year update from Miss Allard, millions of dollars in there not spent yet. So we spent another year for a year talking about something, but we still haven't negotiated yet. We got on the books to negotiate our contract that runs out in 37 days. This current contract runs out, 37. Yeah, 37. So we're well behind in that. So again, we talk about things here and we plan for things. Talking about capital improvement and building schools. Well, we have schools that have mushrooms going on inside of the buildings right now, ceiling or floor tiles in cafeterias that have been missing for years. So putting our attention and our focus and our discussions on our facilities now, our classrooms now, the students that we have right now, that should be our focus. Hopefully we can get some of that happening in the next 36 and 37 days. Hopefully our new high, our new people in the district office, they stick around. That's the stability that we need. It's overwhelming, I bet, walking into a situation like this. So to those, Dr. Walker, Mr. Quintana, Vince Gonzalez, Travis, I just called him Travis, I don't remember his last name, DeFreitas, they're walking into a situation like this, which gotta be tough, but thank you.

[6558] Cheri Villa: Thanks.

[6562] Kat Jones: Thank you.

[6564] Aiden Hill: Yeah. So could we request that we get a list of the teachers, maybe Ms. Phil, you can help us get a list of the teachers that are missing Chromebooks, and could we possibly put this as an agenda item for the next meeting, just since it's obviously a priority.

[6586] Cheri Villa: We've gotten to the point where some of our sites have started they've allocated in their school site funds Over $30,000 $16,000 $80,000 of their own site funds Those you haven't got those yet, but look at what we have committed funds Esther money All these month that we have and we have school sites using their own money to buy computers and they're and they're not getting those so We'll get you that list great.

[6615] Aiden Hill: Thank you

[6616] Kat Jones: We have all this awesome technology up here, but we're getting used to what it is in terms of there's a speaker queue and there's a voting capacity for it and it was a little overwhelming tonight coming in and seeing all of it, but we will all get used to how it works and hopefully it will definitely make our meetings run more smoothly. All right, so do I have anyone from NEWMA?

[6663] Kat Jones: Okay, great, thank you.

Pause: 10.6s

[6674] Kristi Palomino: Good evening, President Jones, Board of Trustees. and executive cabinet members. Last week, many of our NEWMA members, along with district office directors, President Jones, teachers, and Superintendent Vackar attended CAVE, California Association of Bilingual Educators to learn new ways of learning and working together to support our EL students. Our EL students continue to need our united support for the ultimate goal of reclassification, providing opportunities in middle school and high school for their futures. The California EL Road that provides the path for success for our EL students. This week, four of our elementary schools will celebrate their scholars' success by showcasing learning during Open House, providing families with the opportunity to see firsthand the hard work and achievements of our students. These events serve as a testament to the dedication of our teachers, staff, and students in fostering an engaging and supportive learning environment. Other schools will soon host Open House and open house as well. Thank you for the commitment to our students and for being part of this important journey. This year we are excited to celebrate the achievements of our English or EL learners at the annual reclassification ceremony next Monday. This special event honors the hard work and perseverance of students who have met the criteria to be reclassified as fluent English proficient or RFEP. The reclassification process is a significant milestone in our students' educational journey, symbolizing their dedication and the support of their teachers, families, and school community. Their success reflects the commitment of our district to ensuring that all students have access to the resources and opportunities they need to thrive. As we move into the testing season beginning on April 7th, students across our district will participate in the California assessment of student performance for performance and progress or CAASPP. This assessment measures student achievement in English language arts, math and science for certain levels, providing valuable insights into academic progress. We encourage all students to be well rested, eat a healthy breakfast and give their best effort on the test. Families can support their students by reinforcing the importance of these assessments and ensuring they attend school on time. Thanks to our teachers and staff for preparing our students for students for success. Let's support and motivate our scholars as they showcase their learning and growth. We look forward to continuing our work together for our students.

[6837] Kristi Palomino: Thank you.

[6840] Tracey Vackar: Thank you.

9.1 Superintendent Report

[6846] Kat Jones: All right, we move on to the superintendent's report.

[6851] Tracey Vackar: Thank you.

[6853] Tracey Vackar: So this evening I wanted to share with you Yep. Okay, perfect. So I wanted to share with you a few things. You heard about our reclass ceremony that's happening next Monday. We're excited about that for our students who will be reclassed and we will be celebrating their achievements. You also heard a little bit about Kabe and the fact that we went to Kabe and we are working on some strategies. A few next steps that we're looking to do is we have a district leadership team that's gonna be formed and we'll be meeting before the end of the school year to talk about what will be next steps for next school year. What will that look like? What will a new future committee look like that will be coming out of, I think, our discussions that we had and wanting to really work on our strategies across the board for all of our EL students that we have. It was an exciting time to be there. It was a chance for all of us to really kind of come together and be able to go to different sessions to be able to really collaborate. I really want to thank the teachers and the staff members in the leadership team that went. I know it took time out of their very busy schedules to be able to sit there and still stay in tune to what's happening on the school campus as well as you know make sure they were able to learn and grow and to be able to bring back information that will help us with our success and achievements for our students and so I'm really excited about I think where the future is going to with that because they were such enriched discussions additionally I want to tell you a little bit about CSBA of course one of our delegates of course is Nancy Thomas and then so for our region and so she is actually still serving until 2026 and so thank you Nancy for your work that you do with California School Board Association and then before you this evening is going to be a very important presentation with regards to the Children Youth Behavioral Health Initiative. This is a school-based billing program. It's like a new direction that the state's gonna be giving to us to be able to step into. I'm excited to have Ashley Costa present this information to you. It's a piece of the work that she's been working on this past year to be able to help us be prepared to be able to step into this role and to be able to help and support our students and our families with services. And so I'm gonna be really excited for her to be able to share that presentation with you this evening. And then lastly, I just wanna share with you about one of our students. I think this is a time to really celebrate and hear about one of our young students. And one of our prior board members, I shared with you that we had a student that was going on to the Spelling Bee here in the region. And I just wanna tell you how he did. So attending the regional Spelling Bee on March 23rd was you on. he made it to round six and was in the top ten spellers in that part of the competition there were about a hundred spellers from Alameda Contra Costa San Mateo and Santa Clara and San Francisco counties and even though Yuan didn't make it to the top three spellers who get to compete in DC he did so well we are so proud of him in the work that he did to be able to continue and be able to show just the great work that's coming out of Newark Unified School District so congratulations to Yuan we're very

10.1 Children & Youth Behavioral Health Initiative; School -Based Billing For Multi Payer Fee Schedule

[7039] Kat Jones: proud of you I look forward to meeting him in person and that really concludes all my information for this evening thank you very much thank you okay we move on to 10.1 which is the children and youth behavioral health initiative school-based billing for for multi-payer fee schedule, Ms.

[7073] Kat Jones: Acosta.

Pause: 11.5s

[7086] ** Ashley Acosta:** Today I'm gonna be talking to you a little bit about the children and youth behavior initiative that we have taken on here in the state of California. It has been with great pleasure that I've been able to the last six months

[7099] ** Ashley Acosta:** students and families. Today I'm going to spend a little bit of time talking with you about what is the fee schedule, what you guys need to know as our board members and as our community, some implementations and considerations that we need to be thinking about at this time, and the supports that are currently available to Newark Unified in our district. As you can see in front of you, there is a big graph. And it's really giving us an opportunity to choose the model that we want to move forward with with Newark Unified regarding the multi-fee payers statewide fee schedule. In the past, this service was given to other agencies that NUSD had to contract with. We never saw the benefit of the funding received from the state. And much like the MOM, Medi-Cal billing program that we currently oversee through our SPED department and bill for, thanks to Mary Alberts. I wanna definitely give her a shout out for all her hard work that she does to make sure that that program has been successful. We've been able to collect funds for our district to be able to give back to our students and teachers in the classroom. Now we're looking at creating a model to bill for our non-Medical students, so students that have private insurance or non-insurance. Next slide, please. as you can see here we have some key partners in this partnership that we're gonna be creating or that we're looking at creating. We have ACOE and we have our district. Currently the model we have been using is we've been using our partner agencies to bill and they've been getting the funds back for them to be able to spend in their organization. We wanna move away from that and take on the billing ourself. I personally believe that it can be successful like we've done with the Medi-Cal funds and Mary Alberts has provided for us that we can do it in house and collect upwards of over 500,000 over the next three years.

[7231] ** Ashley Acosta:** Next slide. On the other hand, if the school district isn't paying the community organizations for their service and we're covering the costs ourselves, we can really absorb the funds and the opportunity to give that back to our own students within. I think it's really important with this new program that the state has created, they really want to make sure that the funds are going back into schools and not going to outside organizations and these partner agencies that we currently use. So currently as providers are getting paid based on their agreement, we would move that towards us so that we would receive that funding. I think the biggest thing at the end of the day is we would get the check and be able to create a committee and then based on that committee, use the funds how we see fit. Next slide, please You may be asking yourself who's gonna do all this work and who's gonna do all the billing I've brought together 14 staff members that are currently on our payroll that provide these services that we can bill for One of those key players is my current team of parent partners that we can now bill for their services that they provide We can bill for our counselors and our psychologists the services that they provide We can also bill for specific contracted positions and the positions that we have. So we have Mark Bishop at the high school. We have Jackie Mitchell at Chilling and Coyote Hills providing tier two interventions and services to our students. We can now bill for and receive funding back. We have our school nurses that are currently working and providing support to our students that we can bill for. So we have over 14 staff members that have come together and been trained and registered on how to bill so we can move forward with this program.

[7341] ** Ashley Acosta:** building in house. Where are we at amongst our other districts? We are currently is part of cohort two. So as you can see in the board in front of you who's kind of participating. Alameda, Castro Valley and Pleasanton started us off with cohort one and then we kind of joined along with Berkeley, Dublin, Fremont, Hayward, Livermore and Piedmont. I do want to say Newark is very far ahead of the game. I've personally been able to put in a lot of time and work to make sure that we've

[7371] ** Ashley Acosta:** and completed all the requirements with the county to be able to put us in the position that we are today to be almost there ready to collect and bill our first opportunity of getting a check. Looking ahead, so what does this mean kind of where are we at as a district and why am I in front of you today? I'm here because I wanna not only inform you as a board but give us the opportunity to see what we really wanna do. Where does our district wanna go? Do we wanna do things in house? meaning that we bill and we get to receive the check and the money from the services that we're already providing or do we want to continue to contract out? I think one of the biggest things is really looking at the future and where this is going in the state of California and being on the front end of it. Like I said before, I personally strongly believe that the district of our size, we can receive up to 500,000 or more within three years if we strongly with fidelity implement and that's more money back into our schools and into our students for a district that we all support here at Newark Unified.

[7439] Tracey Vackar: It's actually more than 500,000, correct? Because really it's also paying for the services that we're gonna be receiving. So those will actually get monies back to be billed against them. So for instance, if we have a psychologist that's working with a student, they'll also get paid, but then we also get to collect a fee on top of that for the administrative service side. the two parts that we actually receive the funding for. Where now our contractors are actually getting those monies and they're actually deciding exactly how much money those contractors are getting and then also what the service scope looks like where we may not have a say so in that service scope. So I just kinda wanna interject that particular piece in there.

[7479] ** Ashley Acosta:** Definitely.

[7479] ** Ashley Acosta:** As we move on to the next slide that I have for you this evening, I wanna thank you and it opened up to you as our board for any questions you may have regarding this program as we move forward.

[7494] Kat Jones: Thank you.

[7498] Aiden Hill: Member Hill. Thank you, Ms. Acosta for the presentation. Do we have a sense of how many additional accounting people or people that are gonna actually do the billing are required to take on these responsibilities?

[7513] ** Ashley Acosta:** Definitely. So we've talked about Tracy and I have talked about what it looks like to expand the department to have somebody to oversee the billing and the requirements for that. Right now, like I said earlier, we have 14 people that have been trained that can manually go in and bill for their services. I would like to expand that in our phase two to be able to cover at least 30 employees that will be billing, but there'll be one person overseeing it, including myself.

[7540] Aiden Hill: So there's people that will bill, but from a kind of a back office perspective, are we saying we don't need any additional accounting people?

[7552] ** Ashley Acosta:** So we're saying we need one additional to kind of be the secretarial part of that and oversee that, including myself.

[7559] Tracey Vackar: And that would be the same model that we currently use for the mob billing that we go along with doing that as well. It would be a very similar kind of a position that would help with the administrative side of it. So it's really a portal that we go into. And actually, these professionals quite often bill anyways. They've just been doing it, though, for the contractors that they work with instead of with us. The difference is we'll be able to keep the administrative fees. We'll also be able to sit there and truly design as far as an actual accounting piece of it, there is an accounting piece that goes to the business department and we've actually had a third party person that's been helping us with that on the MOSS side to help verify and make sure that all the appropriate paperwork is actually filed correctly. It's a minimal cost, it's actually part of the fee schedule that we would be bringing in and it would be cost neutral to us.

[7606] Aiden Hill: So we're not thinking at this point that we're gonna need additional accounting back office headcount?

[7612] Tracey Vackar: No.

[7613] Aiden Hill: Okay, thank you.

[7614] Austin Block: thank you anyone else awesome I remember block thank you so much for your presentation really appreciate it I was just curious to hear a little bit more about the committee that you had mentioned that would be responsible for allocating any revenue generated by this who would be on that committee and would there be a particular focus on like a certain type of investment do you think like that is mental health connected and if so so like at what level of the district? Just what do you foresee for that committee?

[7647] ** Ashley Acosta:** That's a great question. I foresee it to mirror what we're currently doing with our mall billing. So we have a committee currently that has administrators, has a teacher, has the SPED department representation that comes together and people currently right now as it is with the Medi-Cal funds, teachers can apply for many grants and then we approve those grants. I'm actually on that committee. We meet, I'd say with fidelity about four times a year to be able to look at those and review those. As I see this program expanding, I would definitely like to see us have parent representation, specifically from our school sites, so that they can have an input on where the funds are gonna be spent. I think that it can be very valuable to have us all come together and look at the forecast as we move forward and have a little bit more of a bigger chunk of money to play with.

[7700] Austin Block: Thank you.

[7704] ** Ashley Acosta:** you're saying you were talking about one person that we would need in order to kind of oversee is that a what would that person's role be so that's also a great question so currently I've been taking this on and as we foresee coming in the 25 26 school year my position changing a little bit to be able to take this on and continue to oversee the implementation and to make sure we do it with fidelity I think it's something very dear to my heart and I think we also have a great

[7734] Kat Jones: opportunity to utilize so I would be the person overseeing what it looks like for implementation for the first couple of years and then with that we would also need to have clerical assistance to play also come along with that that's a piece that we would have to go work with CSEA on and actually negotiate another position so that clerical person would then be doing some helping with some of the billing would they be I my understanding is there's a potential for some back billing how would that work? Would that person be working, potentially be doing that as well?

[7769] ** Ashley Acosta:** Definitely, so that person would make sure we take care of our clerical duties, make sure everything's submitted to the state for us to get reimbursement. They would also, like you said, there is a little bit of an opportunity for us to do some back billing. It's really as soon as we get the next steps implemented, one of the one steps was presenting to you guys. Step two is really getting our 14 staffs with the Kenan training. We have to do an online training part, so working with HR, to make that accessible. After that, we can officially start billing so that we can see some of those funds come in.

[7800] Tracey Vackar: The other thing that I think that we have an opportunity with being in a cohort is that there's gonna be additional training that's available to be able to help and support our staff with exactly what they need to do. They've already attended one training already. They actually do billing already on the Medi-Cal side, so it's not a whole lot different, like I said, than what they're gonna be doing now with the private insurance side of it, but it's being able to coordinate those efforts to make sure that we actually get that information from our parents so that we can do the correct billing that goes along with it. The insurance companies are aware. The health insurance companies know that this is a model that's out there and that we're able to do this kind of billing. So they've been actually doing the billing already. It's just been done through another entity or through a third party entity that some school districts that are large have contracted with.

[7843] Kat Jones: So how does it work with talking to CSEA about being able to create this position so that we could get somebody in there? is that a long process, short process?

[7857] Tracey Vackar: I'm going to turn that over to Dr. Walker. We actually had some brief conversations on this matter.

[7861] Tracey Vackar: Thank you. We didn't want to quite put the cart before the horse, so we want to make sure that we've got, you know, have the board's blessings on this before we go too far. Right.

[7872] Kat Jones: I know, I'm probably asking more questions, but.

[7874] Angela Walker: That's okay. Yes, we want to be able to vet it this way and then work collaboratively with CSEA, and I think that it is a move that could happen rather quickly saying is that this program is already a motion and we have a need and we've got our plenty of qualified members here in Newark that would probably be very happy to work in this capacity. Okay, great. Thank you so much.

[7901] Kat Jones: Thank you. All right. Go ahead. Go ahead. Member Aguano.

[7909] Gabriel Anguiano Jr: Thank you. Ms. Acosta, I really appreciate the presentation. and the next question would be, you mentioned the 14 staff, right? But you doubled it up to 30. Are we anticipating like a double of the case loads or why is that happening?

[7924] ** Ashley Acosta:** So we're anticipating, so we started with 14 staff. I had them trained. I had, we all came together with ACOE and updated our information, but there's still more staff members out there that can bill. So our academic counselors can bill, our providers that we partner with can bill. So we have EBAC and currently wellness together. with us next year for 25, 26, I will bring them on board as well to start billing for us. So instead of them billing for their agency, since they're providing the services to our students, they will join my team and bill for us here in Newark. And so that's why I get the anticipation of 15 more employees to have a total of 30 so that we can reach our projected number of over 500,000 in the next three years.

[7966] Gabriel Anguiano Jr: I see, thank you. Also, just a follow-up question on that. How many students are currently receiving this particular

[7973] ** Ashley Acosta:** that's a great question and we can really look back down into cost and where we are at with our cost numbers I fortunately oversee costs at a few of our sites and I can say as of December 31st we had 790 students receiving services through cost so I don't know what the current numbers are but I can definitely get that for you and this is just pairing up the personnel with the number of students correct and then the appropriate bill

[8003] Tracey Vackar: whether or not it's a Medi-Cal billing or a private insurance billing.

[8009] Gabriel Anguiano Jr: Okay. Thank you.

[8010] Kat Jones: Definitely. Any other questions from the board? All right. Thank you so much. Appreciate your presentation. It was very helpful.

[8019] Tracey Vackar: Thank you. How does the board feel about moving forward? Can we maybe get some direction that would be helpful as to whether or not we're on track and we should continue moving forward or do you want to stick with the current model?

[8033] Kat Jones: I'd like to to be able to move after speaking with you last week about the program kind of in depth. It sounds very worthwhile. So my opinion is that I would definitely like to move forward with this.

[8048] Kat Jones: How do other people feel? Member Hill?

[8054] Aiden Hill: I think it sounds good. I just wanna make sure again that we don't need to add head count and also that we're not taking people that are currently doing something else and then taking them off of that. but if that's not the case, then yeah, I'm supportive of it.

[8068] Kat Jones: Okay, member Block.

[8069] Austin Block: Yeah, it sounds like a great idea. I mean, particularly if the additional revenue generated could be used to hire more staff to invest in student mental health. I mean, that seems like if we could have more mental health support available on campus as a result of bringing in more revenue, that seems like a win-win for everyone. So it sounds really promising to me.

[8089] Joy Lee: Member Lee. I wanted to say thank you and this is such an amazing idea and I'm really excited to see the revenue that it will produce and also the students that it will help and the staff that'll come along with this. Thank you. Go ahead.

[8106] Kat Jones: Member Aguero.

[8112] Gabriel Anguiano Jr: There you go. Okay, thank you. So just a quick question in regards to that, choosing the model. The model itself, would it change or would it be something that's gonna go ahead to keep the same service for our children, make it better, or is it something that we could go ahead and look into the network providers and really pick and choose who are really providing the best service for our families?

[8136] Tracey Vackar: Yeah, we actually get to pick and choose who's gonna provide the best services and the most needs. It also gives us a chance for our principals and our site leadership to really be able to weigh in on what's happening with a child and make sure that we're able to make the right match that goes along with it. Where before now, we've only been was able to work with just a couple of agencies. One of the things that the network is going to try to do is they're going to try to work on master agreements so that we kind of get buying power amongst all of us so that a small district isn't stuck having to pay more money, but instead as a consortium moving forward, we'll be part of a consortium model. We'll be able to actually use some of those services. And it would include even things like Washington Hospital maybe coming on board and providing some of their services that they also want to do for some outreach in our communities, right? and working with some new network people out there to really help and support our students with those mental health support services and our families will give us that opportunity.

[8193] Gabriel Anguiano Jr: And the agencies that would be, would they be providing services onsite for our families and continue that? Or is it something that, I mean, we could pretty much strengthen, right? We could go ahead and make that a better communication pathway for our families to really not see transportation as an issue. and also a safe haven for our children to be there. I mean, those are things that we have to really look into and if that's the case, I mean, I really like the idea.

[8223] ** Ashley Acosta:** Definitely, this will give us an opportunity to continue to grow our partnerships to bring more people onto campus and more organizations that provide support services to our students on site. We're always open to bringing these new partnerships on and I think this is the way that we're gonna be able to build that relationship is through this program.

11.1 Award RFP 001-900-25 Think Together for After-School Programming 25-26

[8240] Gabriel Anguiano Jr: Thank you.

[8241] Tracey Vackar: Great. Thank you. Ms. Costa I just want to thank you very much for your presentation for your work that you've done on this it's exciting I know we've got some great experience with having to the mob building but I think this is just another added resource to really be able to help complement what we do on our campuses everything that's supporting our students and our families so thank you okay the next thing that we're going to be discussing is awarding the RFP 001-900-25 to think together for after-school

[8273] Kat Jones: and school programming. We have one public comment on this, Ms.

[8277] Kat Jones: Parks.

[8284] Cindy Parks: The big podium. I know. So the first thing I'd like to say about the Think Together program is I'd like to ask why the list was provided without the cost or the bids from the other vendors. Normally you get the names and you get the price that they quoted. That was kind of shocking not to see how much the other bids were for. I'd also like to ask why the contract is to follow. The bids were opened on March 11, 2025, which has given you plenty of time to execute this agreement for this $2.4 million program. We're not just talking simple, you know, tens of thousands of dollars, $2.4 million. The proposal says they are using I-Ready on page 16. Is this under the NUSD I-Ready contract? Is that okay with I-Ready if that's what's happening? Will they be using NUSD logins? The students all have their NUSD IDs which they log in with. Is that how this is going to function? I think the Think Together staff, you know, is it okay for the Think Together staff to have access to all of this confidential academic information? I did notice that on page 36 it did talk about certain confidentiality things, but are they actually? I don't know the parameters of that. Are they actually able to have access to all of that? I mean, there's a lot of student academic information there. Whose Chromebooks will be used? You've already heard the difficulty that Newark Unified teachers have in making sure that they and their students have Chromebooks. Who's going to be supplying these Chromebooks? and then the program does say that for K-6 and your sixth graders are now at the middle school. When this plan was actually formulated, it was a K-6 because the sixth graders were still at the elementary. So just kind of wondering whether that was, because the sixth graders are now where the ACEs are. So just kind of wanted to bring that up. Thank you.

[8417] Kat Jones: Thank you. Okay. Superintendent Vackar?

[8426] Tracey Vackar: Yeah, thank you very much. So I'm excited to be able to introduce this particular topic. We know it's important to our families to have after school care and so I'm thrilled to be able to introduce Ms. Karen Allard to you who's willing to present to you a little bit of information about the RFP, where we're at today and then some of the next steps and hopefully that will help bring some clarity as to what we're doing and the steps that we're taking.

[8448] Karen Allard: Thank you. In March we participated in a very formal process to learn information about offerings for extended learning programs throughout our area as well as the state. We wrote an extensive document seeking qualities and partnerships that are a match for our district. We received 16 proposals, four were eliminated because they had missing requested requirements. The other 12 were evaluated using a criteria rubric. Through this process, we narrowed the proposals to four. Reference checks were conducted and we would like to continue our partnership with ThinkTogether. for the proposal process, we are required to announce our decision this evening. However, additional conversations will now need to take place regarding the contract language that was provided in the proposal from Think Together.

[8495] Karen Allard: And we will bring a contract back to the board at a future board meeting.

[8505] Kat Jones: Thank you. Any comments or questions? Member Hill.

[8510] Aiden Hill: Thank you. Thank you, Ms. Howard. So for those that have been long time watchers of board meetings so they know that procurement is an area that I'm very passionate about because again it's the public's money and we want to be good stewards of it and quite frankly our district hasn't been a good steward I think of our money and our processes and we really don't have good documentation and I think I understand the the importance of this program but I don't feel comfortable at this point you know voting on this this evening because we don't I don't think that we have enough information and when I've been a part of RFPs in the past usually what I've seen and what I've been involved in is you as you look at the vendors and you've talked about your process right but the issue is is it's not very transparent to us and so you know we really would like to be able to say to see, okay, here's all the vendors that were invited. Here was the actual RFP language. Here were the criteria that we evaluated people on. And here we start with the big list and then we go down to the short list. And then ultimately here were kind of the pros and cons around why we chose that. And I would agree with the speaker that we also wanna be able to see costs. Because sometimes you'll have a situation and you may decide that you're going to flex and maybe spend a little bit more because a vendor is adding some additional value or you may decide, you know what, maybe we don't need all the bells and whistles and so maybe we're going to go with a lower bid. And so, I mean, understand the sense of, you know, importance here, but I would just, I'd like to request that we bring this back and provide more information so that we can make a fully on the farm decision. Thank you.

[8637] Kat Jones: Anyone else? Member Anguiano.

[8645] Gabriel Anguiano Jr: I'd like to mention that yes, we do agree in regards to the monies being allocated for these programs and also just to make sure that we have avenues, right, to really work with our teachers and also our staff in the afternoon at correlation the curriculum and also to have not only a program that's software like i-Ready, but also to have some type of a tie that we have our afternoon staff, our extended staff working with our teachers to better the communication and really see how we go ahead and benefit, how we go ahead and just not only be a daycare or be a location for our students to be, but also to make sure that we have a path of communication.

[8698] Gabriel Anguiano Jr: We really do need something like that and just going over the wording would be ideal.

[8708] Tracey Vackar: Thank you. We're happy to bring this item back and bring you some additional details. It's not our desire to go off and not provide you with the information. It was a very rigorous process. The RFP is a new process for us that we really were trying to introduce and also having a rubric that was developed to go along with it is we sat there and did the ratings. So I think we would be more than happy to come back and share some additional information with you on the 15th. Okay.

[8738] Austin Block: And just to clarify, there wouldn't be any adverse consequences to delaying by two weeks then? Like any action on this item? You think it's like there wouldn't be?

[8745] Tracey Vackar: No, I think we can even start working with even the contract negotiations on this because I think it's our intent to go off but I realize the final decision comes down to the board and so that decision hasn't been made yet. We just are letting you know where we're at in the process and how we're moving forward. Got it, thank you. We'll bring you back all the additional information that you need to see.

[8767] Kat Jones: Okay, thank you.

[8768] Tracey Vackar: Before final decision made.

[8769] Kat Jones: All right, so at this point, go ahead, Member Hill.

[8775] Aiden Hill: So yeah, and I think that what you're describing is a parallel process, right? Where I mean, you already have the information, it's just, and it's a matter of walking us through it. But then you could also have a preliminary contract in place in parallel so that when we come back, we can look at it and we can approve everything in one shot.

[8796] Tracey Vackar: It would be a two-step process. We would probably put two items on the agenda for that evening.

[8800] Aiden Hill: Okay, perfect, thank you.

[8801] Kat Jones: Great, thank you.

11.2 California Partnership Academies (CPA) Program Grant Award Notification- Prop 98- Supplemental

[8803] Kat Jones: Anyone else? Okay, so we will just basically table that to the 15th. at this point. Moving on to 11.2, the California Partnership Academies Program Grant Award Notification for Prop 98 Supplemental. Superintendent Vackar?

[8826] Tracey Vackar: Yeah. This is an additional grant that we received an award on. The grant actually was awarded on January 1st, 2025 and goes through the end of December 2025. I wanted to bring it before you. We have signed it. for emergency ratification. The program is currently existing. This is just some additional money that we get that was re-divided out and this is our share of the allocation.

[8851] Tracey Vackar: So it's an additional $11,596 to Newark Unified School District and to our program for MCA.

[8862] Kat Jones: Okay. So we need to take action on this and get, may I have a motion? Or do I have any questions? I'll make a motion to approve item 11.2 I'll second okay thank you very much and we'll take a vote okay sorry I am there we go start voting sorry all right

[8905] Kat Jones: Okay, so motion is approved with five ayes and member Thomas is absent.

11.3 Human Resources Reorganization

[8916] Kat Jones: All right, moving on to human resources. Superintendent Vackar.

[8925] Tracey Vackar: Thank you. So before you this evening is a proposal for a group called Student Prospects. I'm sorry, I jumped ahead, I apologize. Human Resources Reorganization, correct? Yes, 11.3. All right, let me, so I'm happy to introduce Dr. Walker, who'll be sharing with you a little bit more information about the reorganization efforts of the department that we are looking at. And Chris Williams and I kind of first stepped into our roles and we looked at it, it was kind of a triage piece that we brought back to you as to what we thought we needed in looking at some of the areas that we really do need to support and the work that's actually being done in the department, we felt it was important to come back to you and talk with you about what that reorganization actually looks like and how much money we're spending. There has been a number of consultants that we've used over the past year. We've looked at what those were. There may still be to add another staff member in the future, but we wanted to be able to give you a look at what we currently are spending and where we see this going to in the future and what that kind of looks like. We know that there'll be some with additional information coming back with you with regards to some of the audit things that we're doing, looking at the stipend reports, looking at some of our insurance elements to make sure that all the right people that should be on insurance are being paid for and that we don't have outstanding employees sitting out there. There's a lot of internal things that we really wanna look at organizationally, including looking at credentials to be able to go along with this. And so although it looks lean, you gotta remember we've had a number and our consultants have been helping to support us in the absence of some of these key positions. So, Dr. Walker, would you like to add more?

[9034] Kat Jones: I would like to say, we have one public comment that I'm gonna have speak before Dr. Walker begins. Ms.

[9041] Kat Jones: Parks?

[9044] Tracey Vackar: Sorry, I didn't realize it was a public comment.

[9046] Kat Jones: I know, and I forgot, but I didn't want to interrupt you. I figured we'd just slide it in the middle here. Thank you.

[9052] Cindy Parks: Good evening. for three years. Since the proposal wasn't attached to the agenda, the board needs time to review the proposal and the cost elements. This department is responsible for managing and supporting the district's employees. Key responsibilities entail recruitment and hiring, employee relations, including workplace conflicts, ensuring a positive work culture, negotiations, professional growth opportunities, maintain employment records, ensure workplace safety, compliance and legal matters, an area that can be costly to a district if not handled correctly. Given these critical responsibilities of the HR department, it is essential that the school board takes the necessary time to thoroughly review the organizational plan before approving any changes. Pushing this process could lead to unintended consequences that impact staff and operational efficiencies. Since you're just seeing this tonight, I ask you to really review and take the time that you need to absorb everything that's being proposed, thank you.

[9118] Kat Jones: Thank you, Ms. Parks.

[9119] Kat Jones: All right, Dr. Walker, thank you for waiting.

[9125] Angela Walker: Thank you so much. Yes, this is the draft for reorganization. I want to start with the purpose of the reorganization is to revitalize the Human Resources Division to effectively meet and hire and support needs needed to better serve Newark Unified students and community. Human Resources plays a critical role in shaping the district's culture and tone. It's where we establish processes for hiring and retention of high quality employees. So yes, some background as Superintendent Vackar stated, in light of the ongoing challenges that posed by declining enrollment and budgetary constraints, the district has been faced with necessary downsizing. However, it has become increasingly clear that many functions within the Human Resources Department have not been operating at an optimal level. Issues highlighted by CalPERS, CalSTRS, NEWMA corroborate the internal observations regarding inefficiencies in our current systems. Identified focus areas include record management, position control, credential timelines, leaves, and other critical documentation, and the effective utilization of software systems such as Escape, EdJoin, Student Information System Frontline, on the BucySign, CalPERS and CalSTRS. The ultimate goal here is to create an efficient and user-friendly human resources operation that supports the educational mission and contributes positively to the overall success of Newark Unified School District. So in front of you, you can see on the left side, this was the current staffing for 24-25 school year. And we are aware that those numbers they do look different from 24-25 to the proposed 25-26. The assistant superintendent of HR is comprised for the 24-25 school year of previous assistant superintendent interim Chris Williams and myself for the March to June. And then underneath that we have the administrative assistant position and happy to report that our administrative assistant will be starting on the 14th of April.

[9269] Angela Walker: Now, on the far left, you can see the manager of HR, and that position right there is one that was also prorated because we did not get our manager of HR until, let's see, manager, November 25th, 2024. Now, our HR technician, that position was faded out and then you can see the manager of HR personnel sub was just that, that substitute retiree to assist and then the consultant is the one time. So if you go over to the left, what you can see is that we will continue to have assistant superintendent of HR, administrative assistant, but there will be a director of operations and the director of operations position, it has a whole lot and there's a lot more to it to support our human resources department. So just an idea of some of the areas that that particular position will address is our policies, regulations, establishing schedules, calendars, works collaboratively with Assistant Soup of collective bargaining agreements, works collaboratively to address layoffs and rehire lists, list recruitment and hiring, monitoring classified professional growth program and oversees the reclassification process, oversees extra duty stipends for certificated employees, position control in collaboration with business services, oversees the credential monitoring and making sure everyone is up to date with CTC, direct supervision classified positions within HR, leave of absences, benefits, and as always our list is other duties that pop up through human resources. So this essentially is the change and then if you see we continue to have our HR clerk. So if you go to the bottom line for 2425 is $826,777.90. the proposed is $703,033.42 with a savings of approximately $123,744.

[9423] Angela Walker: That's it.

[9430] Angela Walker: If you have any questions.

[9435] Kat Jones: Member Block.

[9436] Austin Block: First, just the logistical one. So the cost in the bottom left, the numbers don't seem like they add up. It says 463 plus 191 to 863. 26 is that just a typo on there or is the the this number right here yeah I see that let me double check that cell once we copied over I'm happy to double check and then am I correct to to state that basically it's it's condensing three positions down into one to the manager of HR the HR tech and the manager of HR personnel is being collapsed into the director of HR operations already actually if you really

[9474] Tracey Vackar: and really kind of look at how our operation is currently set up. The HR technician position we brought on and then it was reduced down underneath Chris Williams. And the manager of HR personnel, which was a sub, was covering for the position until we actually hired the manager of HR. So you actually see two things happening, right? So they're almost a combined line where they were doing the same service. So the first half of the year was done with a substitute position for us and then the manager of HR stepped in. The consultant's actually doing a deeper dive. This really came out of a request from our audit committee as well as from our internal staff and our executive team and looking at the fact that we recognize that we've got some systems that are not running operationally optimal as to how we would wanna see it run for an HR department. Additionally with that, one of the new models that we're taking on is that we wanna be user friendly. We really wanna make sure that we're supporting our employees and that we are taking on a really good positive attitude to not really turn people away, but to find ways to give them opportunities within our system and other recourses that they might have in order to be a part of our system versus saying, no, you aren't qualified, right? So looking at some of the other kinds of resources that are out there. This is really an issue that's happening throughout Alameda County, I think. I think we're all finding it hard to find really good quality employees that wanna come to work and can afford to come to work here in this area. It's very, very difficult. so I think the more opportunities that we can identify and support systems that will help them, will help to create that stronger and better environment that I think you've heard many of the advocates out here in our audience talk about that we need to have. You may recall that there were concerns that we hadn't opened up our ed joint and that we weren't hiring subs and we weren't bringing people back in. We learned some of the reasons why internally those weren't really, that's not really what we wanna be about. We wanna really be about making sure that we're providing services to our students and to our teachers and to other employees that might have a need to be able to progress and grow and be part of our school district. We do have openings. You heard, you know, Ms. Cheri Villa talk about, you know, there's people that are already choosing to go other places, right? We know that there's a constant turnover here in this district. That's not a surprise. We've watched it year after year. About a third of our staff leave every year. We know there's some barriers behind that. We're working on those. and we think we're moving in the right direction, but we have not conquered the problem yet. So in looking at this, we just want to be transparent with you with some of the things that we see and actually the recommendation for a director of HR operations and the jobs that were out there were an element that was shared with the board at one point by School Services of California when they actually came out and did a study. When I stepped into this role last year, that position was already on a layoff list later on resulted in that the person who held that position actually resigning the position, but the position itself was laid off. The more I started looking at what it really said and what it really delivered really started making better sense to me, especially when we really started digging in deeper to what the operational issues were that were happening within that department. And I'll be honest, we didn't get it right in understanding that. We were just trying to react to the fact that it was being laid off as both Chris and I came in late last spring and then trying to make sure that we had an adjustment. We were bringing on talent to be able to help us but really when we started really taking a look at some of the other problems that were happening within department perhaps the better position really is the director of HR operations and bringing that back in so it's it's not something I like to come back and bring back multiple times however I will share with you as we continue to downsize you will constantly watch reorganizations of our departments that have to happen we're gonna have to have those conversations we're gonna have to be transparent and we have to be able to give you reports annually as to what's happening in our departments to make and make sure that you're aware and that you can help support us as we provide the services, but also in a downward trend of where we're going to with our students.

[9725] Kat Jones: Okay, I have a couple requests to speak, and you changed your mind, or, sorry, member .

[9732] Kat Jones: I must have hit it.

[9739] Gabriel Anguiano Jr: Here, there you go. Thank you. and this information, all the numbers being thrown out right now and also the positions, I think we should revisit this information collectively because I think this is something that we really need to look into, the job description and what it really entails. And yeah, absolutely, I mean downsizing, but the thing is we're really making a decision or looking into making a decision but not taking into consideration of what the job description entails.

[9778] Gabriel Anguiano Jr: So I would like to just come back to this.

[9784] Kat Jones: Member Hill.

[9787] Aiden Hill: Thank you, President Jones. So I've lived through some of these reorgs. I mean, and the challenge, right, is that our HR department, since I've been on the board, has faced a lot of, could we keep that back up? and I think that one of the challenges quite frankly is that we've had people come into the HR position who had experience in education but didn't have experience in HR and so when I first came on we had a person named Jessica Saavedra who prior to her taking on that role I believe she was an elementary school principal and and we face a number of issues and we ended up actually cleaning up a lot of messes afterwards. And then after she left, we had Katherine Waters who also didn't have any prior HR experience. And again, we had a number of challenges and we had a lot of extra costs associated with that. And we did hire school services at one point and my memory is a little bit fuzzy around that, but my recollection was that again, they were talking about some kind of consolidation and we did it, but it didn't work. And what I'm really concerned about here, and I don't proclaim to be an HR expert, I know just enough to be dangerous, but I am an expert in consulting and I am an expert in putting together plans that are gonna stand the test of time. And I think that the challenge that we have here, right, is that we're, I believe that we're being reactive to some issues that we're facing. And I think that if we proceed forward with this, we're just gonna be back having the same conversation a year from now, two years from now. And so my suggestion is, if we need some people in the interim to perform certain HR activities, that we talk about bringing them on on a temporary or a contract basis. And I think that in parallel to that, that we should hire a truly professional consulting, a consultant, and either somebody that has significant HR experience or a firm that is bringing in people that have significant HR experience. And they help us do, which is really what the right thing to do, is to number one, say, well, so what's your goal? So what are we trying to achieve with this HR organization? And there's probably multiple goals. And then we talk about, okay, then what type of organizational structure do you need to put in place to accomplish those goals? And then what are the associated titles? What are the associated salaries? And you then really have a robust strategy. But I think I really feel like we're kind of winging it right now. And I think that we should and we shouldn't, right? We should do things right and we should take the time to do it. And let's have a professional consulting company, engage a professional consulting company in coming in and looking at this, coming in and providing a detailed report to the board with recommendations. And in the interim, if we need to make some adjustments to staffing, you know, to support activities, I say we do. But I just look intuitively, and again, I'm not an HR expert, but I am an expert in basically running organizations and I've never seen a situation where you consolidate positions and you say somehow we're gonna find this superman or superwoman and all of a sudden they're gonna be able to do all this work. So I see us taking on the left hand side more bodies and on the right hand side converting it into fewer bodies with the assumption that somehow we're gonna have super people that do all this work and I will tell you I've never seen that happen in real life. And so I know that those numbers on the right hand side are gonna increase with this model on the right, and so I say let's take a deep breath, let's take a step back, let's do it right, and in the interim, if we need additional resources, we bring them in on a contract basis, so that's my recommendation.

[10059] Kat Jones: So I have a question. As we look at what's on the left, and it sounded like when you were explaining this, Dr. Walker, that some of these positions, with the manager for HR and the manager of HR personnel sub, that that was basically one position that was divided into two roles, is that correct? So maybe we're looking at six months of one person and six months of another person. I'm just trying to kind of put the pieces together to see that, because it looks like a lot more people on the left than it does on the right. and all those people were not in the office at the same time. So it feels like it's kind of misrepresenting the number of people that were there versus the number of people that you're looking at for 25, 26, which is pared down. It has some similarities, but how do, you know, taking out the assistant soup, the admin assistant, and the clerk, and looking at those other positions,

[10133] Angela Walker: including the consultant how does that measure up against the director of HR of operations so I think first off the history behind the positions and how long they were there and if it's part year etc I know that Superintendent Vackar has that information regarding the HR technician and manager personnel but one of the differences here is that the manager of HR that that job the job description is best filled by the director of operations and a lot of the duties that the HR technician and manager of HR personnel and even work that the consultants working on would be those would be things that the director of operations would embody.

[10185] Kat Jones: So at any one time were there three people doing those jobs that now were asking one person to do, or were they all at different times? Do you kind of see what I'm getting?

[10200] Tracey Vackar: Yeah, I don't believe. It's a different increment. So the manager of HR position was in field and said it was covered by a sub for the first semester, right? So we had a substitute person in there that was helping with that.

[10211] Kat Jones: Right.

[10212] Tracey Vackar: Then we hired someone around mid-December, if I recall correctly, is when we hired someone to come back in as being the manager of HR. So then the sub position kind of fades out, right? So it kind of shifts out. So it really doesn't even exist today. We're just trying to show you, here's how much we spent this past year. And by the way, this is meant to be a conversation. And I know we haven't had many conversations about our reorganizations, but we really felt this was an important one to bring to you because it is the heart of what it takes for us to be able to do the right thing by attracting people and retaining people. And so we really felt this was a great place to have a conversation. I'm not opposed to bringing in another organization to come take a look at it, that we need some additional support systems in order to be able to make sure that we're running at full operation. We're not quite there yet, but we wanted to let you know what this looks like. We wanted to let you know how much money has been spent. We felt like you should know that. And we also wanted to tell you where we're at today and what our recommendation is at least for at least one key position that we think perhaps really the better job description was the director of HR operations after we really got it in there and taken a look at where we're at with it and as we're really starting to work through this. And again, I wouldn't have known that information last year when we made the decision and gave you a recommendation. It was kind of a triage. And that's what I think I'm gonna call it. It was a triage situation. We were working hard very quickly to plug some holes because we were suddenly without a lot of people at a critical time where we were closing out a school year and starting a school year. This is a chance for us to kind of come back and take a look. I don't mind taking a little bit more time doing that, but we really felt like this was a great place to have a good starting conversation. with our Board of Education, and therefore we're presenting this to you this evening.

[10317] Kat Jones: Well, I appreciate that. I have kind of one more comment or question, and that is to both of you, do you feel like this is based on what you know, and I know you haven't been in the position for long, and Trudy's been here helping us and working really long and hard and doing an incredible job and the three of you have been doing this now. I know you're kind of new to it, but do you feel like if we were to, you know, do you feel like this could really work? I mean, we have done, you know, we've had kind of these 2023 reorg, 2024 reorg, now we're looking at this again, but that's part of what it seems to me, that's part of what so it comes when we are downsizing, we are making budget cuts, we're trying to be efficient and effective and by doing that, it does take a fluidity to our departments. We have to continue to look, did this budget cut and these positions, did it work for us or has it not worked and we need to reevaluate and maybe we need to bring this position back or that position back and we're talking in general all departments at this point, but specifically for HR, we have gone through a cycle. To me, it seems, in my experience of what's been happening, it seems like the team that's in there now is, you guys are being really effective. I know you're working like crazy, but you're also really effective in what you are doing and the knowledge that you're bringing to the positions, It is new, but it's definitely something that your experience, I believe, in SPED and everything that you've done there kind of carries over into the personnel parts of things. So, you know, I appreciate you outlining it so clearly in terms of positions and money and explaining kind of, you know, yeah, those two jobs kind of, you know, they tailed one after the other and bringing it forward I think it would be good for us to look at it a little bit more but personally as I look at this and I you know I've had some conversations I kind of like what you're bringing forward you know personally myself anyone else looks like member black yeah thanks I guess I had multi-part like comment slash question so I mean I think there's some appeal to the idea of hiring a director of

[10492] Austin Block: HR at a higher salary position if it means that we're getting a more skilled person who will be more likely to stay and contribute really effectively over the long term. I was curious if we have any sense of what the pool is like for that type of position out there. Do we think we'd be able to find a good person easily for that kind of a role?

[10513] Angela Walker: Thank you. First off, I do want to say that there is, I'm aware of the error in calculation on this. I'm staring at it. I wanna say another thing, do we ever have enough people to support in any department in public education right now? I think that that's why we bring it forward as a draft to look and see how can we best support the needs of our teachers, our families, our students with what we have. To answer your question, this is the time. If we're gonna do it, this is the time because people are applying for jobs April 1st. Waiting till June, July would be a disaster. I don't know that there's a perfect answer because I think, like anything, it unfolds and we see more needs shift and change and we have to pivot. But based off of the work that Trudy has done, my right arm in that office, she's doing and doing a tremendous job and doing the work of many different roles. So I feel confident that we would be able to support and recruit.

[10599] Austin Block: Thank you. I mean, I think just to follow up on that, like, you know, I think certainly I wish we had been able to see this before tonight and I, you know, hear the public comments saying that we ought to take our time with this and it would have been ideal to be able to have a couple of days to process this in advance. but I also hear a potential adverse effect of waiting if it means that we don't get a quality person to fill a role that'll play a really instrumental role in bringing in new staff for the upcoming school year and things like that. I'm a little hesitant in wanting to bring in more consultants. I feel like we've heard from a lot of community members about frustration about the number of dollars that have been put into consultants and they have a role and they have a place but if we can bring in someone in house who's gonna be really skilled and help get things in order, and I think I'm inclined to think that this is a good idea if we can find a quality person for that role. So I think that's my two cents on the matter.

[10651] Kat Jones: Thank you.

[10653] Kat Jones: Member Hill.

[10656] Aiden Hill: So as some people know, I teach, am I on? There we go. Some people know I teach business over at Cupertino High School and ironically, I'm teaching the unit on marketing right now. and one of the things I'm teaching my kids is about promotions. And one of the things that goes along with promotions is usually a, you must buy within a certain time period or your deal is going to disappear. And so that's how marketing people get you to buy. But in my opinion, we're not trying to build an organization for the next month, for the next semester, for the next three years. we're trying to build a robust organization that is going to really carry us into the future and again this just really lacks detail we don't even know as as member Anguiano had mentioned we don't even know what the job responsibilities are for these different positions and but what I will just tell you based on you know kind of my experience is that that we have more chiefs here than we have people that are doing the work. And it seems to me that we're not gonna be having less work, we're gonna be having more. And this idea that we have to rush and make a decision, I think that that's false.

[10753] Tracey Vackar: I don't think anyone's asking you to rush. If that's what's being portrayed, this is a conversation that we're bringing forward. I'm not asking you to rush. I'm actually presenting something to you do I have concerns I do but I really felt it was important for me to show you here's how much money we spent this past year here's where we're at this year here's where we think that we might navigate towards and I wanted to really have a discussion and so this is really meant to be a conversation and it's not meant to be a critical thing it's meant to be able for us if we need to go back and go gather more information we want to be able to do that we want to be able to make sure you have the information to make a really good informed but this is a starting conversation and I plan to do this with each of our different departments as we move forward because I think we need to have those discussions and we've not had time this year to have this kind of in-depth discussion.

[10805] Aiden Hill: Because what would be helpful? And then again, I mean, is this an action item?

[10810] Tracey Vackar: No, draft discussion.

[10812] Aiden Hill: So it says action consent.

[10814] Tracey Vackar: It could be action consent. I mean, I didn't know where it was gonna go but it's not, there's no pressure here.

[10820] Aiden Hill: Because I really think that we need to sit down and actually number one say, what are we trying to achieve in this department? So what are the different things that we do in this department and various goals and how do we measure output? And then we talk about the organization that's gonna help do that. And I think that we really need to have job profiles because that's the point where we can see, do we have enough people? Because my concern is that we end up, because we're concerned about competitiveness, et cetera, trying to go and bump up positions. But then what we ultimately find out is that even when you increase somebody's salary, if they're working 120% of the day, they're gonna quit. And so what's gonna happen is we're gonna have this expensive position and then we're gonna have to go add in additional positions to backfill. And so I think it's much is much better for us to sit down and say, what are the goals? What are the things that we actually really need to do to achieve those goals? What people, what are their specific responsibilities?

[10893] Aiden Hill: And if we could see an org chart and a description of that, that would make me much more comfortable in making this decision.

[10909] Tracey Vackar: Okay. All right, that definitely is helpful for us. I think as we look forward to being able to figure out how we provide the best delivery, right? We know that this is hiring season. We are most concerned about making sure that we have the optimal people in place to be able to do this. And so again, this is meant as being a conversation. I'm glad we're having it. I think it's, these are the kind of conversations we haven't been able to have this year. And one of the things that we had talked about doing in our strategic planning is to be able to have more conversations like this and so that there's more of a feedback going back and forth.

[10949] Kat Jones: Okay. So we are going to move on and not take action on this. Any other comments or questions on this so we can move on?

11.4 Student Prospects for Newark Unified School District

[10960] Kat Jones: All right, student prospects for NUSD.

[10968] Tracey Vackar: Do you have a speaker on this? Let me see if I can find that. Maybe I got it wrong. Maybe it was 11.3 you had the speaker on.

[10981] Kat Jones: 11.4 is the student prospects for Newark Unified.

[10992] Kat Jones: I'm not sure who's.

[10997] Kat Jones: We have a public comment. Ms. Villa and Ms. Parks both would like to speak

[11005] Cindy Parks: on this okay good evening again this seems to be a very small company out of Texas I don't know if you any of you looked online they've never heard of them before so I got online and looked it out due to a need in Texas you look at their website it seems like it's a very very small company what are their experience in California none of their information on their website addresses anything in California what districts in California have they worked with what has been their success I think these are some questions that I hope you get answers to before you agree to this $37,000 contract here are a few of Michael fines recommendations when he addressed the board last April he said to focus on student achievement and the reason he was addressing the board was because of the financial issue trying to bring you in more revenue just I mean he gave a budgetary thing so these were some of his insights as far as what could help you generate revenue bring students into the district said to focus on student achievement he said to increase ADA worry about the kids that you already have and get them in school because of course your ADA brings in a lot of revenue if it's where it was before COVID hit us. We were at almost 97% ADA. Get your SPED financials under control. His words, the expenses are whacked out. Quality leadership, employee compensation and benefits, budget monitoring, internal controls, and maintain your facilities. Those are his recommendations on how to have a strong district, but more importantly, and certainly because this is regarding the student prospects, get those kids, the ADA and the student achievement and you'll get the kids that move here, that live here or that are parents are looking, the realtors, what do they look at? When they're with a realtor, what are they looking at? They're looking online to see what the test scores are. So the student achievement is very important.

[11147] Cindy Parks: So thank you.

[11150] Kat Jones: Thank you, Ms. Parks.

[11154] Tracey Vackar: Okay. Thank you. So this actually is in response to talking with the board in the past about our capture rate and what do we do with our capture rate and what have we done with our capture rate in the past and we've done nothing with it we continue to have studies done that tell us what our demographics are that's okay to have but we can get that information in lots of different varieties of ways and then board member Thomas has asked about our capture rate the issue is the capture rate doesn't drill down to where the families are and so this new data this is a way of being able to mine through GIS mapping and to actually identify some of the families that are not currently coming and may not know about our programs and may choose to put their children into other programs in particular looking at early education we want to make sure that we are letting our families know who may not currently have other children in our our district about the services that we have to offer this is actually kind of a marketing element right and so being able to reach in and be able to identify who are who our residents are and the children that might be in those residents that are no longer coming to our schools and being able to work on a marketing plan that would directly invite them to come back in and be part of our community be part of our school system to be able to provide some opportunity to them to have a wonderful education right here in New work this is the kind of an unusual group it is a small group they are new to California they are working in a few different school districts I'm sorry I don't have the information right now in front of me I did actually write it all down and I don't have that here in my notes but they I have I have gone back to go see what they've done I am confident that they would be able to help us in a way that we've not been able to help ourselves before or that our captured data has not provided us with with actually giving us resident addresses that kind of match up to children in certain age groups this type of marketing is done all the time for a variety of businesses that reach in and work inside communities neighborhoods to be able to either sell a product to be able to sell a service and I don't know why we wouldn't do this as a school district it seems an affordable way for us to sit there and see if this would bring us more students which I believe it would instead of just constantly reaching out to our same families that are already engaged with us this gives us a chance to be able to go out and really do some direct supportive mailing or even offer registration dates in various communities that might have children that we're not going off and providing those services to so it is a forward way of thinking it's something new something different and something I'm bringing to you for consideration discussion here this evening thanks for the explanation a couple of questions

[11334] Austin Block: First, so just to clarify, just thinking about it from a financial perspective, if this costs $36,000 more or less, basically if three new students were recruited as a result of this, we'd break even more or less?

[11346] Tracey Vackar: More or less, I think it's about four.

[11349] Austin Block: Okay, so four new students would amount to breaking even?

[11351] Tracey Vackar: Yes.

[11353] Austin Block: What different vendors were explored in this process, and how did you arrive at the decision on this one in particular?

[11360] Tracey Vackar: Yeah, this is one that when we were at CSBA, I was really trying to pay attention to see if there was somebody and everybody else that did the surveys that we were looking at that we've been working with that to me we've been getting the same information year after year from our companies and to me what they weren't giving us was the information that board member Thomas has consistently asked us for how do we get the capture information and we really don't get that captured data what we get is we are told that there's a certain percentage they're here but we really don't know where they're at we just know that they are here in this area really kind of homes down and really gets into kind of the weeds and so on the vendor floor this was one of the vendors I was actually working with looking at talking with many of the different GIS companies that were out there and how they perform their services this one caught my interest because of how they were using GIS information which is exactly what many companies use in order to be able I said to sell their services to be able to convince prospective people out there that they've got the very and I thought this is a great way for us to go back in and go market and it was in a very affordable fashion that I felt it wasn't as risky as some other things that we might go off and invest in that I really felt like we would be able to probably find for sure four students that could come back in and then over the years we would actually still have those students as investment. Most students that come to our school district don't leave. They love Newark Unified School District. We learned that from the bond. We know our families and our community are completely engaged and to me this was a very reasonable cost and one that I felt was a service I should bring to the board is an opportunity to be able to reach in and really talk, especially about our primary age children, looking at our TK, our future TK students, letting our parents know that we actually have a program out there available to them and the other services that go along with it. To me this is a golden opportunity to talk with that brand new parent and I'll be honest, I think about my daughter-in-law who's got a four year old getting ready to start school and honestly and had no idea where to begin. It's great that I'm the superintendent up here, but she doesn't get that information from her school district. She doesn't know when the first day of registration was gonna be. She wasn't getting that information. There isn't really a newspaper anymore that we take out ads in to be able to really put that information out there. We could do a card out to everyone, but that's really expensive to go off and do mailers and put mailers out. So we could do more direct focus mailing and be able to reach out to those households. Or like I said, and a lot of students in one particular area that aren't coming here for us to go out and actually offer registration day in their own community, that might be something that we could actually go take on the road and really go let those families know that we want to be able to welcome them into Newark Unified School District. So it is a different model. I don't know that it'll work. I know it's been successful in a couple small school districts that have done some of this work and they did show me some of the data and how they were able to capture what they were doing and it definitely piqued my interest enough I felt like this is something I wanted to bring back to my board for a conversation.

[11549] Austin Block: Thank you. Seems like relatively low risk and potentially high reward if we ended up with kids who are then spending 12 years in the school system.

[11556] Kat Jones: Yeah. Agreed.

[11558] Kat Jones: Member Hill.

[11562] Aiden Hill: So again I've lived through some of these things before and so that shapes my perspective on things. So when we had Superintendent Triplett on board there there was concerns that yeah we're not we're losing enrollment and we need to go out and market and so we we went out and we hired a consultant we hired a company to go out and market and it was a total disaster and basically I don't think that it had any measurable impact on enrollment and kind of the I have I have two concerns related to this proposal so first is purely from a marketing perspective so and what a lot of people don't understand is a lot of people think and literally I'm teaching my kids about this right now they think that marketing is advertising right they think that marketing is going and sending mailers but when you when you look at when you talk to professional marketers what they talk about is they say marketing is about the four piece product price place and promotion and one of and one of the most important things that ultimately drive success in marketing is the product, right? And so in this, in my opinion, is what we really need to focus in on is if we have a great school district, people are gonna be beating a path to our door. If we don't have a great school district, it doesn't matter if we spend millions and millions of dollars on advertising, our enrollment's gonna continue to go down. And so again, I really think that that's where we need to be putting our focus and I think that this is a distraction. But when I look at these particular guys, I am super concerned. I'm looking at their website right now, right? So it's Mobility Blueprint. And for people that are supposedly helping us with marketing, they can't even market their own services. I don't even see any customers listed out on their website. And so I don't think that these guys know what they're doing. And also, you know, oftentimes effective marketing has an understanding of local needs. And if these guys are out of state, they don't have any street cred in this area, I think there's a danger, so I heard people say, well, what's the potential downside for anybody that's watching TV these days and watching PG&E with their disastrous ads trying to describe basically what they're doing to respond to wildfires and how it looks so ridiculous. If you don't have people that know what they're doing, you actually end up giving yourself a black eye. And so number one, I think that in general, we should be focusing in on the product, really, and not get distracted with this stuff. But if we're talking about ultimately marketing, we need to get a much better team in place. And it needs to be somebody that has local knowledge and experience. Because if you go out and look at this at their website, I mean, again, if they can't market themselves, how can they for us.

[11756] Tracey Vackar: Let me be very clear. They're not a marketing company. We would have to develop a marketing plan to go along with this. This really is about targeting addresses and capturing the students that we haven't been able to capture. The same conversation you've been having for a long time. This is about GIS mapping. This is a very different product than just doing the marketing piece. The marketing piece is someone we would either have to hire a marketing company or we would have to develop our own marketing campaign to go along with it to talk about our schools for the message that we want to be able to get out. They don't put out the message for us. They provide us with the addresses to the families by age group. That's what we're gonna get. And so it's really diving deeper into that capture data to be able to find out where the students are that are not coming here. It's a little bit different. So it's not, again, I think it's a new wave. I think it's something that's a little edgy. I won't disagree with that. I don't think the company is about marketing themselves I think it was really about trying to solve a problem and to be able to do with exactly what I think I've heard the board talk about where's our capture data how do we do something with it and you can't do anything with your capture data it doesn't tell you anything it doesn't tell you anything it's bad data in my opinion I mean it tells you enough about who your population is and it tells you some other things but it doesn't pinpoint it doesn't go into looking at services and where goods are going to and it's not looking at all and all those things that when you're really designing and trying to do serious reach out, that's not what our capture data has been getting for us. This doesn't do it. That document doesn't help us.

[11860] Aiden Hill: So what I'd recommend then is let's have them come in and do the pitch, right? So let's have them come and zoom in or whatever and show us this is our product, this is how we can use it, this is what the benefit and I think that that will give us a sense of whether it's gonna work or not.

[11879] Tracey Vackar: I think that sounds like fun. Actually, I think it'd be a fun conversation to have. And again, I'm bringing this to you again as a conversation about how do we sit there and how do we do some forward thinking about doing outreach to our children. I think about my daughter-in-law and the fact that she doesn't even know where to begin in her school district because no one's sending her information from that school district. She doesn't know when the start date is. She's a brand new parent who's got a TKer that's coming in to light. and if it wasn't for her mother-in-law saying to her, hey, you should be making sure that you're getting, you know, my grandson signed up for school, she wouldn't necessarily know to do that.

[11914] Tracey Vackar: And I would have had to imagine that she's not the only parent out there that's in that situation.

[11925] Joy Lee: If I were just to comment, I want to just emulate what Member Block said about how it's a low risk

[11933] Joy Lee: is a potential high reward opportunity and it's actually something like that we always talk about oh we need to increase our ADA and it provides like a tangible solution, possible solution to something that we've been talking about for a while so I am on board with this.

[11959] Gabriel Anguiano Jr: Thank you, I hear both sides, I hear you know that Absolutely, we need to really tap into the technology. However, our best marketing or our best tools are our students, our staff, our teachers, our community, our admins. We have to do a better job going out there and building report, going to daycare centers, really reaching out. If we're gonna invest in something, we're gonna go ahead and invest in families, and because we already have a lot of families in Newark, but we just have to get out of our comfort zone and go out there and meet them. We have to open up our schools. In order for that to happen, we have to have good looking schools. We have to have good operable schools. Yes, test scores is one thing and we're working on that. However, I think that going into Montessori or going into a small daycare center and bringing in and meeting people, right? You know, buying, investing into little onesies saying, hey, future Newark student, let's go ahead and you start planting the seed. You start having, our families do have siblings. We have to maintain the families in order for them not to leave Newark. We have to do a better job and we have to break the stigma of what Newark is. How Newark was and the potential that we have, we have to put that on the pedestal and just work on that, as we've always done. So I really believe that if we do have the proper individuals, the passionate individuals, if we could go ahead and come out and we could go ahead and bring in and market, because the best marketing tool would be word of mouth, and that would be our families, our students, and our teachers. But if we don't have our teachers on the same page that we want them to be, and that's comfortable, we're not going to go ahead and continue to have that we're going to go ahead and just beat ourselves against the you know the wall so I appreciate that bringing in other individuals technology which is a great tool however I think we have to work from the inside out not outside in okay so it sounds like

[12114] Kat Jones: perhaps we don't wanna take action on this at this point.

[12120] Aiden Hill: So could we ask Superintendent Vackar to bring in the company and to give us more detail around that?

[12129] Tracey Vackar: It's a different idea, folks. It's a different approach. It's not something every school district is out there doing. It's something different. I truly enjoyed my conversation with them and I definitely got the idea and understanding like how you could use GIS mapping to be able to help us do some work. It was definitely intriguing to me and enough that I felt like I should bring it to you. So I'm more than happy to ask them if they could come in and ask them, invite them in. I think they can show us some data and some work that they've done in their school districts. They are Texas-based. They are just coming into the California market because they know that there's a declining enrollment problem. And I think this is just something I think that is stuff that we have that we haven't taken advantage of as a public education system that we don't look at forward thinking and thinking about using technology. We don't think about using AI to do some of the things. I understand the frustration from some of our community members that are very much so tied to that on technology and that us as a school district are not utilizing it. Like I get it. And so some of these ideas I'm gonna be bringing to you, they're gonna be a little bit different and they might take us out of our comfort zone might cause us to think and ask a lot more questions and I think having a presentation is a great idea. Happy to do so.

[12210] Kat Jones: I think that would be helpful and I appreciate you bringing it forward on behalf of Member Thomas because I know this is something that was really near and dear to her heart and it is understanding where the students are in the district or the potential students are is different from creating a marketing program for sure. It's two different pieces of the puzzle.

[12237] Tracey Vackar: Yeah, you don't need to have a demographic study done year after year. Quite frankly, you get the demographics from lots of other places that we are able to capture that information on through CDE for us to be able to share that information with you and through our family registrations. We're actually able to get that information for what we're currently getting. I don't know that we need to pay money for that kind of service year after year. I think every few years it might be a good idea to do it, but I don't think an annual thing to spend money

[12263] Gabriel Anguiano Jr: on there is a good sense of money I'd rather try doing something here a little bit different so happy to bring it back okay great yeah go ahead one last thing I wanted to comment would it be possible even to bring in our partners our stakeholders in the community our real estate agents really build a good community you know base with them and really have that communication that we go ahead and get information directly from them so they could go ahead and start you know and advocating for Newark.

[12295] Gabriel Anguiano Jr: So that's an avenue that we could always tap into.

[12301] Kat Jones: Yeah, that's a good idea. Okay. 11.5 is K-2 readiness screener.

11.5 K-2 Readiness Screener

[12309] Tracey Vackar: Yes, I'm going to turn this over to Karen Allard, our Assistant Superintendent of Educational Services.

[12316] Karen Allard: Thank you. All right. There you go. Good evening.

[12357] Karen Allard: This K-2 screener for reading difficulties presentation will provide background information on a new state requirement for school districts throughout the state of California to implement a reading difficulty screener and NUSD's decision on which screener K-2 teachers selected. In partnership with the legislature, the 2023 budget act signed by the governor required that beginning

[12383] Karen Allard: with the 25-26 school year, students in kindergarten through second grade be screened for risk of reading difficulties, and districts were provided with a timeline for this implementation. We know the importance of students reading on grade level by the end of third grade. Based on our last DiReady results, we do have students who are struggling in reading. Since the last DiReady diagnostic was administered earlier this year, we are very optimistic that these percentages will look different at the end of the school year.

[12415] Karen Allard: However, we do have an opportunity gap and the screener will help with this. Per education code, the K-2 screener needs to be part of our overall approach to monitor students' literacy progress and to identify gaps in students' reading skills. While the screener will be a measure to identify if a student is dyslexic, the screener cannot be used as a tool to identify students for special education. the screener must be given annually and districts have the discretion when to do this students who do not speak sufficient English must be screened in their primary language and per state guidelines we are required to inform our board members of our of our decision by the end of June with an implementation this fall the K2 screener is aligned to the English language arts and English language development framework the right-hand column provides an the overview of the skills that K-2 students are assessed in.

[12477] Karen Allard: For example, if we move to the left-hand column, bottom row, for meaning making, K-2 students will be orally assessed in their letter sound knowledge, vocabulary, and letters of the alphabet comprehension. All districts can decide when to administer the screener. Preference is after students have had some reading intervention instead of at the beginning of the school year. the school year they must be administered the screening parents have to be informed 15 days in advance of when the screener will be administered and within 45 days after results are finalized screener presentations also indicated that it will take approximately six to eight minutes per student for them to be screened while it will be best practice for classroom teachers to administer the screener as they are the experts in the classroom

[12533] Karen Allard: classroom, the state does allow for additional certificated and classified staff to administer the assessment to students. In December, the state announced four approved screeners for school districts to select from. The first listed screener currently does not have a kindergarten screener developed, so we did not bring the screener to the K-2 teachers for consideration as we wanted K-2 alignment. The other screeners are listed as well as the publishing company or institution. in January, three teachers who are members of the curriculum council and a principal joined me at the county office to participate in a presentation to learn more about each screener. In February and March, representatives from the screener organizations presented information to the K-2 teachers during their district afternoon of learning sessions. After each session in February and March, the K-2 teachers had rich, thoughtful, and purposeful discussions about which screener was the best match for our students. The teachers were given a survey on March 20 and the results were shared with the group. With an anonymous decision, the teachers voted for the multitude screener. I want to thank the K-2 teachers for their thought partnership and collaboration in this decision. Next steps include professional learning for the teachers and to work side by side with them to think about everything we need to consider for a successful implementation. the teachers will have their first training on April 11th and again on May 16th giving teachers time well in advance to already start to think about what needs to take place and provide the time for collaboration before school starts in August we will again come back to further discuss the multitude k2 reading difficulty screener will provide us with insightful data and information to help close the opportunity gap for our youngest students and be reading on grade level

[12653] Karen Allard: and I look forward to sharing our initial data with you next school year. Open for any questions that you may have or would like to be provided with additional information.

[12684] Austin Block: Thank you very much for the presentation really excited to hear about the plan for this and I hope it really helps us catch students early and provide them with the interventions that are needed just had two quick questions first about like what the what the difference is between the kindergarten first and second grade screener like how like are they the identical one that they're administered three years in a row just to make sure nobody falls through the cracks and if a student is identified as potentially needing extra intervention what and what will those interventions look like?

[12716] Karen Allard: Yes, they will all be different skills per grade level based on their age and their developmentally appropriateness. I think that's a conversation that has to take place with the teacher's input on once we gather the data, what are we going to do with it and what will be the next step to guide their instruction and what do they need in order to do that.

[12732] Kat Jones: Awesome, thank you. Any other questions from the board? All right. Do we need to take action on this? Okay, so motion for the vote on this?

[12754] Aiden Hill: I move to approve the K through K-2 readiness screener.

[12760] Kat Jones: Second.

[12762] Gabriel Anguiano Jr: I second.

[12764] Kat Jones: Member Aguiado, all right, and let me do the vote here. Should be open. All right, and we have five yeses and member Thomas is absent. Thank you all.

11.6 RESOLUTION No. 2024.25.33: Determination of Tie-Breaking Criteria

[12781] Kat Jones: Motion carries. All right, resolution 2024.25.33, determination of the tie-breaking criteria, Superintendent Vackar.

[12797] Tracey Vackar: Yes, thank you so much for the opportunity to share some information with you. I'm gonna turn this over to our Interim Assistant Superintendent of Human Resources, Angela Walker.

[12805] Angela Walker: for the district. All right, the determination of tie-breaking criteria pursuant to provisions of Ed Code, section 44955, the governing board is required to determine the district needs should it become necessary to determine the order of termination for certificated employees who first rendered paid service to the district on the same day. For the 25-26 school year, to meet the requirements of section 44955, 24955, the governing board determines the needs of the district and the students by establishing the following tie-breaking criteria. The following rating system shall be applied in determining the order of termination of certificate employees. A, preliminary and clear life credentials, rating one point per preliminary, two points for clear life credential. B, authorization for English language learners, ELL, rating three for BCLAD, and one for CLAD. C, supplementary authorizations, ratings, plus one per supplementary authorization. D, earned degrees beyond the bachelor's or bachelor's of science level rating, plus one per degree. Tie-breaking procedure. In the event that certificated employees with common dates of hires have equal qualifications based on application of the above criteria, the district will then break ties and I'll make a motion to approve.

[12902] Kat Jones: I'll make a motion to approve.

[12908] Angela Walker: Thank you, President Johnson. I second that. Thank you, Mr. Anguiano.

[12915] Kat Jones: All right, and voting is started. I'm working on there we go I have five yeses and member Thomas absent okay and all right we're good so four yes and one present member Lee okay all right consent agenda excuse me personnel items the personnel report would anyone

12.2 Personnel Report

[12956] Kat Jones: Does anyone like to pull this or may I ask for a motion? All right, may I ask for a motion please?

[12965] Austin Block: I'll make a motion to approve the PAL.

[12968] Joy Lee: I'll second the motion.

[12970] Kat Jones: Okay, thank you.

[12971] Kat Jones: Everyone vote.

[12977] Kat Jones: Okay.

[12980] Kat Jones: Let's see, I should have, this is personnel? Some member lead and vote on personnel, correct? Okay, so that's fine. I have four yeses.

[12995] Tracey Vackar: I think it's a tiebreaker. I don't know that that's a problem for her to vote on the tiebreaker.

[13000] Kat Jones: No, we're on the personnel report.

[13002] Toya Lemus: Oh, I'm sorry.

[13003] Kat Jones: We're on the personnel report.

[13004] Toya Lemus: Okay, sorry. Can we motion the second?

[13009] Kat Jones: Block motioned and member Lee seconds. Can she second on a personnel?

[13015] Yes.

[13015] Kat Jones: She can second. and she can second but she just can't vote. Okay, so motion passes, a personnel report agenda item passes with four yeses. Member Thomas not here. Consent agenda, non-personnel items. Let's see, I have a couple speakers on this, or actually Ms. Parks speaking on 13-12 and 13-14. Yes.

17.1 PLACEHOLDER - Extend Meeting

[13048] Aiden Hill: Sorry, before we do that, it wouldn't be a board meeting without a request to extend past 10 o'clock.

[13054] Kat Jones: Oh, this is true. We're so close, we might just make it, but may I have a motion to approve the extension of the meeting at this point till 10.30. We're gonna shoot for 10.30 tonight. We have a motion for that?

[13072] Austin Block: I'll make a motion to extend to 10.30.

[13074] Kat Jones: Okay, may I have a second?

[13077] Jose Quintana: I second that.

[13078] Kat Jones: 10, 30 extension, let me get the vote ready and go.

[13090] Kat Jones: All right, and a tally absent, member Thomas. Okay. Motion, second, sorry, I like to take notes on all of this to make sure that but I check one word like this later. All right, so we have five yeses. Thank you very much. All right, now, Ms. Parks, would you like to speak on 13-12? And she'd also has 13-14. We'll hear public comment on both of those first.

[13132] Cindy Parks: Thank you. This uniform complaint investigation, the contract says that the amount is for $5,000. but in the background it says that legal services include skills to assist the client in developing a response to the underlying complaints leading to their investigation not to exceed $15,000. So just wanting to point out the conflict between what the agenda item says the amount being only $5,000 the contract saying only $5,000 and yet this background says up to $15,000. and then the other item the uniform construction cost policy even though the public contract code limit increase which sparks the change in the CSBA policy you have financial and contract issues there are so many issues that superintendent the car in February said that she's bringing the contracts before you on a monthly basis instead of quarterly why increase the amount at this time once the district's business if the business office is fully staffed and trained, which should help reduce these issues, then I would suggest that you have that, or I would request that that's when you increase the amounts once you have the staff trained that knows what they're doing since there's issues. Thank you.

[13216] Angela Walker: Thank you, Ms. Parks. President Jones, can I comment on that one piece? Yes. Okay. For the investigative service, thank you, Ms. Parks. The $5,000

[13228] Angela Walker: is the retainer and the entire contract should not exceed the $15,000.

[13242] Tracey Vackar: If I could just respond to board policy that was referenced. 3311.1? Yes, so with regards to contract law, this actually is, so we had to actually follow code that's one things that we are supposed to do we actually have already been following that it's actually been in all the board policies even with having an increase we may not be bringing this back this policy to you every single year but we definitely bring you documents to talk about what what we're using is being our legal requirements that we're supposed to follow and so we do follow those we did go back and increase it because CSBA it did not provide the most was updated language in there for what the code is. It changes on an annual basis, typically goes up, doesn't go down. I haven't seen it go down in a long time, but that is really what we're supposed to follow is this is the intent of the law.

[13301] Tracey Vackar: This is the public contract code that we're supposed to be following, and this is the criteria that we're asking you for.

[13314] Kat Jones: Okay. We're gonna vote. I wanted to handle and we'll comment first, have a response to that, and then we can vote. So at this point, I'll ask, does anyone want to pull an item specifically from the non-personnel items agenda? Okay, Member Hill? 13.15, the design build contracts?

13.15 POLICY UPDATE: Administrative Regulation 3311.3 Design-Built Contracts

[13339] Kat Jones: Okay. Anyone else want to pull another item?

[13346] Austin Block: I just wanted to make sure we got clarity on 13.12 about what the situation was. Could we just pull it briefly just to make sure we're all on the same page about what's going on there? I think, Dr. Walker, you had started to provide an explanation.

[13358] Angela Walker: Did you want further?

[13359] Austin Block: Yeah, yeah.

[13359] Angela Walker: Yes, the retainer for the investigation service is 5,000. But the actual services, we're saying that it would not exceed $15,000 for the investigation. So that's where the misalignment is. $5,000, the dollar amount that we put down for the retainer, but the services would not exceed 15,000 for the investigations.

[13381] Austin Block: Understood, thank you.

[13382] Austin Block: Thank you.

[13387] Angela Walker: Yes, I'm aware, yes.

13.2 Addendum to the Agreement with Ro Health for a Registered Nurse (Approved on Consent)

13.3 Addendum to the Master Contract with Amergis Healthcare for Special Education Services (Approved on Consent)

13.4 Addendum to the Master Contract with Sped Consulting for Special Education Services (Approved on Consent)

13.5 Addendum to the Agreement with Pawar Transportation, for District-Wide Transportation for Special Education (Approved on Consent)

13.6 Report: Contracts (Approved on Consent)

13.7 Report: Monthly Purchase Order Report (Approved on Consent)

13.8 Report: Warrant Report for February 2025 (Approved on Consent)

13.9 Memorandum Between Napa County of Education and Newark Unified School District For A State Performance Plan Technical Assistance Project (SPP-TAP) (Approved on Consent)

13.10 MOU for the Mission Valley ROC/P and JPA members for participation in the 2024-25 CTEIG (Approved on Consent)

13.11 Signature Card - Mid Year Revision (Approved on Consent)

13.13 POLICY UPDATE: Board Policy 2230 Representative and Deliberative Groups (Approved on Consent)

13.16 POLICY UPDATE: Board Policy and Administrative Regulation 3260 Fees and Charges (Approved on Consent)

13.17 POLICY UPDATE: Board Policy and Administrative Regulation 3514 Environmental Safety (Approved on Consent)

13.18 POLICY UPDATE: Board Policy and Administrative Regulation 5113 Absences and Excuses (Approved on Consent)

13.19 POLICY UPDATE: Board Policy and Administrative Regulation 5144.1 Suspension and Expulsion/Due Process (Approved on Consent)

13.20 MINUTES of the March 5, 2024 Regular Meeting of the Board of Education (Approved on Consent)

13.21 MINUTES of the March 7, 2024 Special Meeting of the Board of Education (Approved on Consent)

13.22 MINUTES of the March 19, 2024 Regular Meeting of the Board of Education (Approved on Consent)

13.23 MINUTES of the March 27, 2024 Special Meeting of the Board of Education (Approved on Consent)

13.24 MINUTES of the April 16, 2024 Regular Meeting of the Board of Education (Approved on Consent)

13.25 MINUTES of the April 23, 2024 Special Meeting of the Board of Education (Approved on Consent)

13.28 MINUTES of the February 4, 2025 Regular Meeting of the Board of Education (Approved on Consent)

13.29 MINUTES of the February 18, 2025 Regular Meeting of the Board of Education (Study Session) (Approved on Consent)

[13390] Kat Jones: Okay. So I'm gonna ask for a motion on 13-2 through 13-11, 13-13, and 13-15 through 13-11. 13-29 excluding 13-26 and 13-27 that were already pulled this evening so would someone like to make that motion or do you want me to read them and then I can just get the motion and second all right I'm gonna do it that way all right may I have a motion for 13-2 through 13-11 13-13 13-15 through 13-25 Oh, I'm sorry, 1316 through 1325 and 1328 and 1329. May I have a motion for those? Please. I move. Okay.

[13456] Kat Jones: Motion is Hill and a second. I'll second that. Okay, Anguiano, all right.

[13467] Kat Jones: are we okay on which ones have been pulled? Can you repeat? I sure can. 13-12, 13-15, 13-26, and 13-27. Thank you. You're welcome. All right, may I have a vote please? Looks like maybe I'm the only one that wasn't voting. Are you abstaining? or have you just not voted yet? That's okay, no worries. All right, we have absent. Okay, we are now going to go back to 13-12 and we had a discussion about that, a discussion on 13-12. We will be taking a separate vote on that one with the clarification from Dr. Walker.

[13531] Kat Jones: Do we need to write anything else, do you feel, for 13-12? For clarity's sake?

[13541] Angela Walker: I'm happy to clarify and write what the retainer fee is as well as the amount that we would not exceed in services. I'm happy to correct that.

[13551] Austin Block: I think Ms. Parks' concern is that the not to exceed is not actually stated in the contract, is that correct? and I don't see it in there, is that gonna be an issue going forward?

[13560] Angela Walker: No.

[13565] Aiden Hill: Sorry, my suggestion would be that we approve this item on the condition that you go back to the service provider and you have them right into the contract, then not to exceed 15,000 language.

13.12 Uniform Complaint Investigation Contract

[13580] Cindy Parks: Will do.

[13581] Kat Jones: Okay. All right, so may I have a motion for 13-12.

[13587] Austin Block: I'll make a motion to approve upon the condition that the not to exceed 15,000 is worked into the contract.

[13599] Kat Jones: Okay, and a second?

[13602] Austin Block: I second.

[13603] Kat Jones: Okay, member Hill, thank you.

[13605] Kat Jones: And we will start voting. All right, and we have five. Thank you, member. if the motion passes, we are down to 1315 and design build contracts. Member Hill.

[13632] Aiden Hill: Thank you. Yeah, so I understand that maybe the procurement code is changing, but I would like to recommend that even if CSBA is behind, I'd like to recommend that we keep the CSBA amounts for right now and here's the reason why so we have such poor documentation in our procurement procedures I mean it's not even really fair to say that their procedures and and so so my concern is is that in my experience there's never a problem in keeping tighter approvals so that you can keep an eye on things. And then once you actually have, once we have good documented procurement procedures and good well-documented internal controls, then we can start to loosen those amounts. But I would, I really think that we need to keep tighter controls on this until we get that documentation in place.

[13704] Tracey Vackar: Can I respond? Yes, please. we're talking about a different items I think you pulled 3.15 mm-hmm which is the administrative administrative relation for design build contracts I think you meant to pull 13.14 which is uniform construction costs for accounting procedures which actually has those pieces in it I'm sorry I just want to make sure that I'm following I'm hearing what you're saying but I want to go back and go make sure that you've already voted on the other one if you if you all want to research and you can rescind it by all means, but let me just talk with you a little bit about this. So all year we have been following the other policy because even within your policy for uniform construction costs for accounting procedures, in your policy you talk about the fact that you are gonna follow the code no matter what. So we follow the code even though the original standard was this at the time that CSBA presented it. I may not come back and we may not redo this policy the last time you did this policy was like in 2018 we didn't go back to the 2018 elements and let me just pull up with how much that was over the years we have followed what the law requires us to do and that is to follow the make sure I've got the right language here the law requires us to follow the public contract code 22032 again those dollar amounts are set but by that public contract code, and that is what we were supposed to follow. The piece that's in here, honestly, I don't think it even matters, it doesn't matter what the dollar amount is, we still have to follow the public contract code. If I went back to what it was before, we originally started at 45,000, later on changed to 60,000, which is what, so the first time, so as of last year, it would have been 45,000, but we didn't follow $45,000 last year. We followed the public contract code, which brought us up to a higher number, probably closer with the $60,000 that we follow last year. This year, the contract code changed to 75,000. We've been following that new public contract code because that's what your board policy tells you that we're going to do is that we're gonna follow the public contract code. The actual dollar amount doesn't always stay up to date inside this board policy.

[13847] Aiden Hill: But that's actually the problem, right? And so, and I spent a lot of time looking at our procurement operations a couple of years ago, and I know that they haven't changed, right? And so, and I think that the important thing to understand here is the public contract code is basically saying you cannot go higher than this, but it is not saying you cannot go lower than this. So we can put in tighter controls, and the challenge that we have is we actually have some very spotty and I remember going through these with former CBO Maria Dela Cruz and we had inconsistencies in a variety of different areas and this whole area really needs to get cleaned up. And so I think that before we start approving any new levels that we need to have very clear processes because right now we don't even have clear processes around who requests an item what approval chain does that go through? And what are the approval amounts for those different levels? And then who does it ultimately get handed off to to then actually source? So we don't have documentation around any of that stuff. And what has happened is that we literally have had people who, and this is a complete violation of procurement internal controls, where you have people who are requesting items up also acting in and sourcing those items and so they are acting both as the requester and the purchasing manager and that then ends up getting you into a lot of trouble right and so what I'm saying is is let's because we do have tighter controls in our spotty procurement procedures and again I would I'm you know we should we shouldn't have any misalignment between our procurement procedures and quite frankly what's in board policy but I would expect and I think that our procedures are the things that we're following.

[13980] Kat Jones: And so what I'm really... Sorry, but I'm pretty sure that's what she just said.

[13984] Aiden Hill: No, she said board policy. I'm telling you that our procurement procedures are different. And these are the things that people are using on a day-to-day basis and they need to be cleaned up. And so I would like for us to use this as an opportunity to go in and really revisit these processes. And once we get these processes set up, then we can start to talk about, following public contract code in terms of going up the dollar value but I but I am confident that what the state says is the state does not say you must have these limits it and you cannot have less than these limits what it says is you cannot exceed these limits but you can insert tighter controls and in my opinion if you have loosey-goosey procedures it's always good to have tight controls so then we would be in violation of things that we have already done this year

[14037] Tracey Vackar: here based on what you're saying. I'm going to tell you because we've been following the public contract code, which is what we follow every single year. So even within your board policies, it allows you to make sure that you follow your public contract code if there's a change. We actually have some restrictions with things that we actually have to turn into the state. If you wouldn't mind, I'd like to withdraw this. I also want to be able to get a legal opinion because I'm not so sure that if some of the things, some of the agencies that we've agreed to go into to be able to source some of these if we're not following public contract code that we wouldn't be in violation by not notifying this correctly in our board policy and so I definitely want to go back and make sure that I have clarification so that we are not doing something wrong with some of the other agencies that we've been involved with with being able to clean up and do the right procedures and by the way I feel very strongly about what we are doing currently with our procurement pieces and especially on some of the elements that we're talking about here do I still think we've got work that we have the legal opinion to make sure that we are not violating anything with public contract code because we have signed off on other kinds of documents with other agencies including Kupka and other sources that we go into stating that we are going to follow this public contract code. So I just want to make sure that we're on the legal side of this.

[14126] Aiden Hill: I would say that that's perfectly fine. And I think it would be good to maybe bring Mr. Lozano or whoever into our open session to talk about it. But I am confident, I am absolutely confident that those limits are the outer limits and that the board has every right and capability to put tighter controls over anything. because it wouldn't make sense otherwise, right? And so if we have concerns that we want to make sure that there's proper approvals, then we can put tighter controls. The thing we can't do is we can't put looser controls there. So we can't say, well, all of a sudden, you know.

[14174] Tracey Vackar: Yeah, you can't increase to 85,000 and 75,000.

[14176] Aiden Hill: Correct, correct, but you can make it tighter.

[14179] Tracey Vackar: But I will tell you that we have been following the public contract code up until now, and therefore some of the things that we have done would be in violation

[14186] Aiden Hill: just so you're aware yeah I mean and what I'm concerned about right is if these things are changing and yet they're not being documented in our procedures they are being documented so can we then can we have have the procedure sent to us because when I looked at them last they I mean I I went into this in great detail they were very spotty now if we've updated them that's great but I'd like to see them and I think that the other thing that's important is you know if we're starting to change things that means that we need to update our procedures because the problem is is that the average person that's involved in these approval chains they're not reading board policy they're following procedures and then also the peep and ultimately if you make any changes in these procedures that are in any kind of automated workflow you've got to go update the amounts in that workflow and so do we have a process for doing that so I'm very concerned and I'm very concerned, right, how tight are our tolerances around this?

[14251] Aiden Hill: And I've seen a lot of times where this stuff gets out of control and so I'm just using this as an opportunity to say, let's take a second look and let's really scrub this and make sure that it's tight.

[14270] Kat Jones: Okay, so based on what we have already done, I believe we need to rescind and I'm not quite sure how that works, but we did approve 13-14 and not 13-15 and those two had been mistakenly reversed. So we need to rescind 13-14.

[14297] Tracey Vackar: If that's what the board wants to do is rescind 13-14, you would have to rescind based on the person who made the motion, and the person who made this second would have to rescind that particular motion. You would have to have a vote of the board to be able to rescind it.

[14313] Kat Jones: Okay, so Member Hill motioned and Member Anguiano seconded 13-14 as part of our bulk approval.

[14324] Kat Jones: So would the two of you like to rescind your motion and second?

[14332] Aiden Hill: So I'll move to rescind this and we can go back and approve the new version.

[14339] Kat Jones: Okay, so do we rescind the whole thing and then take- I think you can just rescind 13.4.

[14345] Tracey Vackar: You can modify your motion to rescind 13.14, is it?

[14350] Kat Jones: Well, if we rescind the whole thing, then we can wrap 13.15 into it. Yes. So if we just rescind the entire vote that we took on the bulk of them.

[14364] Jan Crocker: Okay.

[14365] Kat Jones: And I- or we can just rescind that one. Any preference, Member Hill and Member Anguiano, since you were the two that motioned and seconded?

[14375] Tracey Vackar: Please simplify this. Please simplify this for the minutes. Rescind the whole thing.

[14380] Kat Jones: Okay, we are going to rescind the vote that we took on 13.2 through 13.11, 13.13, 13.14, 13.16 through 13.25, 13.28 through 13 and 13.29. and we're rescinding that vote. Do I have a motion for that?

[14400] Aiden Hill: I move to rescind. I second that.

[14404] Kat Jones: Thank you. You need to call for the vote. Okay. Are you up, running up?

[14412] Kat Jones: Are you with us? We are rescinding the whole previous vote. 13.2 or 13 on the line? Mm-hmm, 13.13, 13.4. 13.14, 13.16 through 13.25, 13.28, 13.29. Okay, so starting over. Looking at the consent agenda on non-personnel items, may I have a motion for 13.2 through 13.11, 13.13, 13.14, No, 13.15 through 13.25 and 13.28 and 13.29. I move.

[14466] Kat Jones: Okay, and may I have a second for that?

[14477] Gabriel Anguiano Jr: I'll second.

[14479] Kat Jones: Thank you, all right. Motion is made by member Hill, second is made by member Anguiano.

[14486] Kat Jones: and I'll have a vote please. All right, member Thomas is absent. Okay, we are going to go back to 13-14 and we are pulling 13-14, correct?

[14516] Aiden Hill: if we can pull it, and again, I'd just like to make sure that we have, I mean, because my feeling again is that having approval limits is not necessarily an excessively burdensome thing. And now granted, if our approval limits were at the $5,000 level, that would be problematic. But we're talking about already pretty high dollar figures. And so my recommendation is that we keep what CSBA has for right now. And let's go back and let's look at our policies and our procedures.

[14560] Tracey Vackar: And I think if CSBA were to present this today, and we weren't so far behind in doing our updated board policies, this would not have been an issue. But we are behind in getting our board policies updated. And therefore, that dollar amount they have in there was from last year. the new limits are higher I will tell you I want to make sure that we follow what we need to follow and for us to be able to do business effectively and especially with the cost of goods and services where they are I would like you to trust us if you don't like what we're doing and you don't think that we're doing it the right way and you hold me accountable and you do that through the performance evaluation they do with me that's my own personal feelings on this and I'm just gonna lay that out there because I've worked really hard this past year to make sure that we that we are doing the right things and that we are moving in the right direction. I'm more than happy to go back and provide you with the legal opinion on this and I'm also happy to provide you with our procedures, but I do not want to be compared to prior administrations. And I am going to say something about that because it is a personal thing that I have worked very hard on within our departments to be able to make sure that we are doing the right thing and that we're following the right rules. And I feel strongly about it.

[14632] Aiden Hill: So this is not a personal comment and I think this is a commentary, right? This is a commentary on our processes. And again, I think if you look at any organization, there are policies that are established around how you do procurement and what levels of signing authority do people have and what approvals are needed. And what I'm stating is that I know from looking at this area earlier that don't have much documentation, if any. And my concern is, and I know also, and again, this has nothing to do with you, Superintendent Vackar, we don't have a procurement manager. We don't have anybody that's gone in and has updated any of this stuff. And so in my opinion, the way that you keep control until you're actually able to update is you have tighter limits. and my recommendation is let's use this as an opportunity because the issue is not so much what CSBA says or what anybody says, but the issue is that I don't think that we have good processes and until we can actually demonstrate that we do, I think we need to have tighter controls.

[14715] Kat Jones: Okay, I'm gonna hold off on other comments because I'm actually looking at CSBA in assembly and the last time that it was updated which is what our rainbow version is based on was May of 18. Those numbers are in there. The numbers that, the red that is being crossed out and the green that is there so it's going from 45 to 60 are 2018 number recommendations from CSBA. Correct. It's not, it's not. It's nowhere near where it is.

[14751] Aiden Hill: But that was just, that was my point, right? Is that I said it doesn't matter what the amounts are right now. What matters is, is that we don't have well-documented processes that are in control. And so therefore, it is safer to have tighter controls until we get that. And let's use this as a pressure.

[14774] Kat Jones: Honestly, I'm going to say, I think those are tight controls. Going from 45 to 60, and we're basing it on 2018, that is seven years. Hang on, let me finish. That's seven years. that's a huge I mean that honestly puts a pretty decent cap on things now this is the board policy and the AR procedural things to me is it's it's not this it's a whole different ballgame it doesn't have really anything to do with this this is a guideline or maybe what we're saying is we can approve the board policy but not the AR

[14816] Aiden Hill: So that's not the issue.

[14820] Tracey Vackar: I understand what your issue is and I understand what your concerns are and it's a piece I came in also driving in some of the concerns to make sure that we were following certain formats right and so we have had somebody who's been assisting us with this we are making sure that we are following the rules and the procedures and I do believe that we have put internal controls in place to be able to help us but so if you're asking

[14846] Aiden Hill: provide you with that information I'm happy to bring that back yeah so so I would appreciate if we then agendize for a future meeting a walkthrough of our of our purchasing request and an approval and sourcing procedures because I know that when I looked at them two years ago they were pretty much non-existent we have been strengthening those we have been working very closely with Jeannie Rowland who is

[14876] Tracey Vackar: with MGT she is putting those things in place we are making sure that within the escape system that we are following some of the procedures of those limits are sitting in there so that it does sit there and let us know what's going on I'm more than happy to come back because I'm really proud of what we've been putting in place and we've been working really hard to make sure that we are following what the law allows us to do and then there's things that we do as additional steps we want to make sure that we follow those those are really important that we go out we get the right kinds of bids that we get those things sourced and I think it's important that we do this correctly no different than doing the RFP processes things that we haven't done well before in the past we are moving in the right direction and so I don't want to be I'll be honest not approving this to me it puts us out of compliance with things that we've done this year and that really does concern me because the intent was to be able to follow the public code and that's exactly what we've done but I would I would like to again request I mean I'm happy I mean that

[14936] Aiden Hill: is that the issue right now, quite frankly, it's not on a specific amount.

[14943] Tracey Vackar: I don't think it's necessarily about the dollar amount so much. I think it's about the process.

[14946] Aiden Hill: But it's about the process. And so if we've made changes and we've made them robust, I think that we want to be able to see that. Because at the end of the day, we have to ultimately be comfortable around how the process works. So if it's a black box, then it becomes problematic. If we understand, okay, this is exactly how it works, then it's easy to approve everything. And so I would say, you know, let's come back. I mean, if you've had MGT and other people document that, let's have them come back and show us, you know, what we put in place. I think that would be wonderful. And then, but then I think it would also be important to, you know, to have Lou or somebody come back because I do promise you, and I just, you know, again, I'd be willing to, you know, to bet dollars to donuts on this. on this, that the public code limits are outer limits. There is nothing that ever prevents the board or the administration from putting in tighter limits. And so if we decide that we want to put in tighter limits, we're not out of compliance. We would only be out of compliance if we set limits that exceeded what the public contract code said. But I think we should get a legal opinion to confirm that.

[15021] Tracey Vackar: I think you should get a legal opinion to confirm that because I think if we are entering into being to be able to use the purchasing powers with different things. I think we are agreeing to do some different things, and I want to make sure that we are following this correctly.

[15035] Austin Block: I think we need to approve this one today. I mean, I'm all for tighter procurement controls, and I'd be very eager to learn more about the processes that you've been working on, Superintendent Vicara, to tighten those controls. It sounds like a lot of great work has been done, but I think I err on the side of caution, and in this case, I think caution involves approving this particular item and we can always talk more about how to tighten procurement procedures in the future and to learn more about all the great work that's already happening, but I think we need to move forward and approve this one. That's my personal opinion.

[15067] Aiden Hill: And I'm happy to support that, but I'd like for us to agendize this topic sooner rather than later so that we can really see. And then if everything's in place, great, right? We're good to go.

[15080] Tracey Vackar: So was everything in place before when I got here? It most certainly was not. Are we moving in the right direction? certainly are you've also heard me talk about wanting to make sure that we stay on top of it by bringing you back the monthly contracts because I don't like the fact that they could have change orders done to them and then before they would come back in a quarterly process to me that was not meeting the intent and I didn't like those kinds of procedures right like I felt like that was not a good thing so I shared that with you most recently but I'm gonna be bringing back the contracts it was the ratification within my limits I'm gonna bring this back to you sooner I'm not gonna wait till the quarterly piece with it because because even I was having a hard time keeping track of it because the internal controls were not strong enough to help us with that when we were having rapid changes that were happening. So I definitely understand what you're talking about because those were some of the things that we did put in place this year.

[15130] Aiden Hill: And the issue is not bringing things back more frequently. It's having a robust process. And I know that we had discussions earlier, and I know prior to that that we had discussions with Penny about it, where we discovered that there and they were employees that had unfettered access to Amazon and basically it was just like, they were just sitting there getting on their computers and ordering anything that they wanted. So procurement was out of control and we really need to make sure that we have processing in place to reign it in. And so if we can have people come forward and say, okay, these are the changes that we've made, we've documented, it's all good.

[15172] Tracey Vackar: So I won't tell you that the Amazon thing is fixed, and we're talking about when we go out for a bid, when do we make sure that we're following the right processes, you know, what can staff do, when do we have to go to the next level of step, and then also when we're working with many of our consortiums out there, we're telling them that we're in compliance and that we're doing these things. So I want to make sure that we are sticking with what the process says and that we're being good stewards.

[15215] Tracey Vackar: I do want to thank the business department for making sure that this was updated to where the public code standard was because it was not quite up to date and so we actually put in what those correct procurement pieces should be.

13.14 POLICY UPDATE: Administrative Regulation 3311.1 Uniform Construction Cost Accounting Procedures

[15233] Kat Jones: So I'm going to ask for a motion on this on 13.14 uniform construction cost accounting procedures. Do I have a motion?

[15244] Austin Block: I'll make a motion to approve item 13.14.

[15248] Kat Jones: And may I have a motion to, or a second, I'm sorry.

[15255] Gabriel Anguiano Jr: I'll second that.

[15256] Kat Jones: Okay. And we'll take a vote.

[15267] Tracey Vackar: and the tally okay eyes and member Thomas is absent thank you for the spirit of discussion I will definitely be bringing back into you at a future sooner than later and I look forward to having that discussion with you with some of the changes that we've done and I look forward to working with Jeannie Roland be able to talk about some of our additional dollar amounts and things that we're doing as we move forward okay the other item that

[15297] Kat Jones: that we pulled that we have not discussed yet was the uniform complaint investigation contract. That's the 15 with the top of five. Thank you. I'm sorry. We did. We did. I'm just trying to go back through. I'm looking at everything and making sure I've written down everything correctly.

[15317] Kat Jones: I got a lot of scribbles out.

[15321] Tracey Vackar: All right. Ms. Lemus might have to listen to this one a couple of times. Sorry, Ms. Lemus.

[15326] Kat Jones: and that's why I was trying to make sure that I wrote it down too. All right, we are at board committee reports, announcements, requests, debriefs, and discussion. I'm just gonna start on my left and move right.

15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[15342] Kat Jones: So Member Hill, do you have anything that you would like to say tonight?

[15349] Aiden Hill: No.

[15351] Kat Jones: Okay, short and sweet, I'm loving that. All right, Member Thomas, do you have anything to say? here to have anything to say. I'll go on to member Black.

[15363] Austin Block: No, it's six o'clock there. I just wanna recognize all the teachers and staff and students across the district. Spring break is super late this year, and I know everybody is exhausted, but we recognize everybody's hard work and dedication through an extremely long month of March. We're almost there, so let's all hang in there. I'm feeling it too in the classroom in Fremont, so a couple more weeks to go, we got this. Thanks everyone.

[15389] Kat Jones: Member Anguiano.

[15393] Gabriel Anguiano Jr: Ditto on what the Member Block just mentioned. I just thank you to our fellow City Council members to letting us borrow their location, their facility. Beautiful. We're getting used to the technology. However, we're excited to continue and to be a part of this organization with being really in your seat.

[15416] Joy Lee: so thank you thank you all right I have a little bit I'd like to say what oh I'm sorry go ahead oh I was wondering if there's any bond updates or football field updates yeah

[15452] Jose Quintana: So good evening board members I am pleased to inform you that thanks to the quick work of the team our architects our Travis as construction manager myself to to accept basically the existing conditions of the fields out there we were able to pass the permeability test that would allow us to start bringing our turf out there and so the turf has been laid out and so we will wait for infill to get placed in that in the field, but based on a look-ahead schedule, we are going to meet for our week of graduation. So once the turf installation is installed, the track will then be placed, and so we'll wait for that until after the graduation is completed, the ceremonies, and we will make sure that that project is completed shortly right after. So we'll have the asphalt, the AG around the track, will have its turf, it will have its infill, it will be safe to be on it, will still be warrantied for the project, and so once the ceremonies are completed, we'll go ahead and put in the rubberized matting for the, actually, for the track.

[15528] Tracey Vackar: Thank you. I think there's been a slightly too of turf, yes? Did you see, did you tell me it was all turf?

[15533] Joy Lee: Yeah, I saw turf, yeah.

[15534] Jose Quintana: Yeah, looks great.

[15536] Joy Lee: Thank you for the update. Absolutely.

[15537] Tracey Vackar: And then you asked a question about the bond. We will be bringing back information regarding the bond, at the May meeting and there'll be timelines and everything else that we'll be following and things will be moving very quickly. In the meantime, we will be advertising for our committees and being able to get a list together for the board to be able to take certain actions in May.

[15556] Aiden Hill: Okay, Member Hill. And along those lines, I'd just like to make a request because we had the bond study session a month ago or whenever it was and one of the things that we talked about was the projects, right, and they had identified and identified that we needed to have specific projects and we talked about how we really hadn't gone through a process to get school input, community input, and so I'd like to see if we can set up a process, since we're talking about doing the first round pretty soon, if we could set up maybe even in the next meeting a discussion of, okay, how do we start getting those discussions going and identifying specifically what we're gonna do?

[15597] Tracey Vackar: We already have some timelines that we're beginning to work with that. We do have an updated study that has been commissioned for us to kind of start to work with. Bill O'Lean worked with that initially with the architect team. We kind of dusted off the original facilities plan as we discussed in our last study session. And what we're gonna do now is we're gonna go back out. I wanna be able to work with the principals, make sure that was captured for the more recent updates and also towards some of the more recent requirements that we have to do for public safety on our schools, that those are all made the right tests in there. And then we're gonna start to go work for our communities to be able to outline what that looks like. The first draw really though is what we talked about is really gonna be more for the emergency type things, taking off the tourniquets, the band-aides, for safety type items, looking at more video enhancement for safety, looking at intruder safety, looking at things that have been bleeding on us that we need to replace immediately that can't wait. The other stuff is gonna be more of a planning piece as we sit there and we look at the allocations, but then to look at the allocation model per school site and what that looks like so that they can really dig in deeper on those other draws. And they've already got a long laundry list, way more things than what we could ever afford to do in the bond. So they're gonna have to prioritize, right? They're gonna have to work with that. We're gonna have to listen to our communities. We're gonna do exactly what Mr. Hill just said with regards to ensuring that there is a process that they're involved with with that.

[15691] Aiden Hill: and I think that the key thing, and this is prior to your time, but in the most recent process, it was a very unfair process, right, where literally not all the schools were consulted, and essentially, and there was almost kind of this underground effort just going on in the high school that even the board didn't know about, and then poof, right, out of it comes like a $6.9 million project, and then everybody else, you know, basically,

[15721] Tracey Vackar: didn't get anything and so I just want to make sure that we have an equitable process and that all the schools have input and we figure out how to get some of their priorities you know on the list absolutely and there's a lot of priorities just so you know they shared a pretty in-depth list both in the original facilities master plan and also within some of the updates so again we're going to really kind of hone in we're going to identify which ones are key safety things that we want to go back and communicate on that we can't wait right like we want to make sure that that also gets identified and then we want to make sure that the sites are aware of what those things are and make sure that they're in full agreement. I think they will be because I think they've been very concerned about some of their safety type issues that are sitting out there. I know I met with a parent today. She also shared some additional safety things that she was concerned from her observations. I appreciate her feedback, but I think we're hearing a lot of feedback. We need to make sure that we bring that forward and that we do make a very public process. One of the things that you can do with that besides having your oversight committee for with the bond element of it, you also can have what's called an Ed Specs Committee. And that Ed Specs Committee really hones into with being able to do more of that survey work. And survey work will change over the next 10 years, right? I mean, it may look a little different. You may have to close down another school site and they may not have access to those allocations. And then how do you go back and redistribute those allocations that might be foresight that you might have to close down if we continue to reduce insights with students, right? So we need to think about those models. So there's a lot more to think about there with that, but we are prepared

[15811] Tracey Vackar: to be able to bring all that back to you in May, be able to start to share those conversations with you and be able to give you kind of that priority list and then kind of the pieces that we see in that first draw as a recommendation from staff and then also with the community input and buy-in for that.

[15828] Kat Jones: Okay. I have a couple things that I wanted to say tonight before I hand it over to Superintendent Baccar to finish for us. I really enjoyed my opportunity to be able to go to Kabe last week with the group of staff and some secondary teachers that went. It was fun, I got to know people from at a very different level than just sitting up here on the dais, but it was super informative and I was really excited to be able to be there. One of the things that was also really excited was being able to go and visit a couple of the high schools in Fontana and learning about their CTE programs and the success that they have had and are having with their students, and I really look forward to an opportunity for the team to be able to pull together and present some of the things that we saw and learned from our time down there, and that was just a fabulous experience, and I am very grateful for the opportunity to be able to go. One of the things that I wanted to make a request about is, I'm just gonna read my statement here, that I do that rather than try to wing it. With the recent restructuring and downsizing in order to make the necessary budget cuts, I realize we must continue to evaluate how each department is and has been affected by those changes. That means moving forward, we will need to continue to evaluate and restructure as we heard tonight regarding HR. Another area of concern for me is MOT. Have we begun to look to create some with his supervisory positions to help Mr. DeFreitas, our MOT director, manage his large and varied staff. I would really like to hear about how we are planning to support his department specifically to give him the support that he needs. He's working really hard. He's done an excellent job for us. He's really dedicated, but he needs to be, he needs support from us as a board and other district staff to really get him what he needs in order to continue the fabulous work that he is doing in that department. So I would ask that at some point in the near future, we're able to bring something, you're able to bring something forward to show that we're supporting him, whether that's creating some supervisory positions within his structure, but it is a concern of mine. the other thing that I want to mention is that it would be great to hear about what is going on with the computer updates for the teachers and them getting computers that are in good working condition for them to be able to use so those are my two requests that I am adding to that lovely list that we have going I apologize for adding something else to it but I do feel like these are really important issues for us to

16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[16021] Tracey Vackar: continue to look into so with that superintendent a car you are on thank you first of all I want to thank you for a really great opportunity to be able to have some very in-depth conversations about areas and topics it's part of what I've really been looking forward to being able to do all year long I think we're at a turning point where we can really start to have those discussions some of them are beginning discussions right just to be able to really start thinking about it what else do we need to do to help to help feed the conversation, right, to be able to create an amazing opportunity, I think, for our students to be able to succeed. At the crest of that is really your number one goal, right, student achievement. We know that's number one. With that, that goes right alongside with it is safety and making sure that our students are safe and that our teachers are safe. Those are really important elements, right? The budget pieces are coming. I mean, we've been working on that all year. We're moving in the right direction. for that. I feel confident in that. I do want to share with you this evening that, you know, I do want to thank the city of Newark for allowing us to come and use this facility. It's been amazing to have such great technology. But we actually have a viewer from afar in Germany right now. We've got Miss Nancy Thomas, who's watching us at 6 a.m. in the morning. It's 7.14 in Germany, and she is 5,400 miles from us right now, and she is probably... our viewer from international lines that are actually viewing us and I think she's cheering us on from the sidelines. I think she's enjoying hearing the discussions and she sent us a little message of good wishes earlier. So I just wanted to share that. So thank you board, thank you for your time. Thank you staff for the work that you've done here this evening. It's a lot of work and there's a lot of things that are going on and I know we're doing our very best to be able to provide the best information to our boards if they can make an informed decision and help us navigate this as we continue

17.2 Adjournment

[16140] Kat Jones: forward together thank you say that on behalf of the board and the district staff I'd like to thank the city of Newark and mayor Hannon and staff for working with us and making it possible for us to hold our board meetings here at City Hall we're grateful for our partnership and we look forward to moving forward in a positive direction for the students and youth of the community and with that I will adjourn our meeting and at 1017. Thank you.

1. CALL TO ORDER (Not Found)

2. CLOSED SESSION (Closed Session)

2.1 Public Employee Discipline/Dismissal/Release/Complaint: Gov. Code § 54957 (Closed Session)

2.2 Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, § 54956.9- 4 cases (Closed Session)

2.3 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - CSEA, NTA (Closed Session)

3. REPORT OF CLOSED SESSION ACTIONS (Not Found)

3.1 Report of Closed Session Actions (Closed Session)

4. RECONVENE TO OPEN SESSION (Not Found)

5. APPROVAL OF AGENDA (Not Found)

6. STUDENT REPORT (Not Found)

7. EMPLOYEE ORGANIZATIONS (Not Found)

8. PUBLIC COMMENT (Not Found)

9. SUPERINTENDENT REPORT (Not Found)

10. STAFF REPORT (Not Found)

11. NEW BUSINESS (Not Found)

12. CONSENT AGENDA: PERSONNEL ITEMS (Not Found)

12.1 PLACEHOLDER - One Consented Vote (Not Found)

13. CONSENT AGENDA: NON-PERSONNEL ITEMS (Not Found)

13.1 PLACEHOLDER - One Consented Vote (Not Found)

13.26 MINUTES of the May 7, 2024 Regular Meeting of the Board of Education (Removed by Board)

13.27 MINUTES of the May 21, 2024 Regular Meeting of the Board of Education (Removed by Board)

14. STUDENT EXPULSION (Not Found)

15. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION (Not Found)

16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS (Not Found)

17. ADJOURNMENT (Not Found)

[1048] 1.2 Meeting Practices and Information

[1151] 1.3 Public Comment on Closed Session Items

[1213] 1.1 Roll Call

[1259] 1.4 Recess to Closed Session

[5375] 4.2 Meeting Practices and Information (Estimating)

[5416] 4.1 Pledge of Allegiance

[5482] 5.1 Approval of the Agenda

[5576] 6.1 Student Report: Student Board Member, Joy Lee

[5828] 8.1 Public Comment on Non-Agenda Items

[5949] 8.2 Public Comment on Agenda Items (Estimating)

[6284] 7.1 Employee Organizations

[6846] 9.1 Superintendent Report

[7039] 10.1 Children & Youth Behavioral Health Initiative; School -Based Billing For Multi Payer Fee Schedule

[8240] 11.1 Award RFP 001-900-25 Think Together for After-School Programming 25-26

[8803] 11.2 California Partnership Academies (CPA) Program Grant Award Notification- Prop 98- Supplemental

[8916] 11.3 Human Resources Reorganization

[10960] 11.4 Student Prospects for Newark Unified School District

[12309] 11.5 K-2 Readiness Screener

[12781] 11.6 RESOLUTION No. 2024.25.33: Determination of Tie-Breaking Criteria

[12956] 12.2 Personnel Report

[13048] 17.1 PLACEHOLDER - Extend Meeting

[13339] 13.15 POLICY UPDATE: Administrative Regulation 3311.3 Design-Built Contracts

[13390] 13.2 Addendum to the Agreement with Ro Health for a Registered Nurse (Approved on Consent)

[13390] 13.3 Addendum to the Master Contract with Amergis Healthcare for Special Education Services (Approved on Consent)

[13390] 13.4 Addendum to the Master Contract with Sped Consulting for Special Education Services (Approved on Consent)

[13390] 13.5 Addendum to the Agreement with Pawar Transportation, for District-Wide Transportation for Special Education (Approved on Consent)

[13390] 13.6 Report: Contracts (Approved on Consent)

[13390] 13.7 Report: Monthly Purchase Order Report (Approved on Consent)

[13390] 13.8 Report: Warrant Report for February 2025 (Approved on Consent)

[13390] 13.9 Memorandum Between Napa County of Education and Newark Unified School District For A State Performance Plan Technical Assistance Project (SPP-TAP) (Approved on Consent)

[13390] 13.10 MOU for the Mission Valley ROC/P and JPA members for participation in the 2024-25 CTEIG (Approved on Consent)

[13390] 13.11 Signature Card - Mid Year Revision (Approved on Consent)

[13390] 13.13 POLICY UPDATE: Board Policy 2230 Representative and Deliberative Groups (Approved on Consent)

[13390] 13.16 POLICY UPDATE: Board Policy and Administrative Regulation 3260 Fees and Charges (Approved on Consent)

[13390] 13.17 POLICY UPDATE: Board Policy and Administrative Regulation 3514 Environmental Safety (Approved on Consent)

[13390] 13.18 POLICY UPDATE: Board Policy and Administrative Regulation 5113 Absences and Excuses (Approved on Consent)

[13390] 13.19 POLICY UPDATE: Board Policy and Administrative Regulation 5144.1 Suspension and Expulsion/Due Process (Approved on Consent)

[13390] 13.20 MINUTES of the March 5, 2024 Regular Meeting of the Board of Education (Approved on Consent)

[13390] 13.21 MINUTES of the March 7, 2024 Special Meeting of the Board of Education (Approved on Consent)

[13390] 13.22 MINUTES of the March 19, 2024 Regular Meeting of the Board of Education (Approved on Consent)

[13390] 13.23 MINUTES of the March 27, 2024 Special Meeting of the Board of Education (Approved on Consent)

[13390] 13.24 MINUTES of the April 16, 2024 Regular Meeting of the Board of Education (Approved on Consent)

[13390] 13.25 MINUTES of the April 23, 2024 Special Meeting of the Board of Education (Approved on Consent)

[13390] 13.28 MINUTES of the February 4, 2025 Regular Meeting of the Board of Education (Approved on Consent)

[13390] 13.29 MINUTES of the February 18, 2025 Regular Meeting of the Board of Education (Study Session) (Approved on Consent)

[13580] 13.12 Uniform Complaint Investigation Contract

[15233] 13.14 POLICY UPDATE: Administrative Regulation 3311.1 Uniform Construction Cost Accounting Procedures

[15342] 15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[16021] 16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[16140] 17.2 Adjournment

[99999] 1. CALL TO ORDER (Not Found)

[99999] 2. CLOSED SESSION (Closed Session)

[99999] 2.1 Public Employee Discipline/Dismissal/Release/Complaint: Gov. Code § 54957 (Closed Session)

[99999] 2.2 Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, § 54956.9- 4 cases (Closed Session)

[99999] 2.3 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - CSEA, NTA (Closed Session)

[99999] 3. REPORT OF CLOSED SESSION ACTIONS (Not Found)

[99999] 3.1 Report of Closed Session Actions (Closed Session)

[99999] 4. RECONVENE TO OPEN SESSION (Not Found)

[99999] 5. APPROVAL OF AGENDA (Not Found)

[99999] 6. STUDENT REPORT (Not Found)

[99999] 7. EMPLOYEE ORGANIZATIONS (Not Found)

[99999] 8. PUBLIC COMMENT (Not Found)

[99999] 9. SUPERINTENDENT REPORT (Not Found)

[99999] 10. STAFF REPORT (Not Found)

[99999] 11. NEW BUSINESS (Not Found)

[99999] 12. CONSENT AGENDA: PERSONNEL ITEMS (Not Found)

[99999] 12.1 PLACEHOLDER - One Consented Vote (Not Found)

[99999] 13. CONSENT AGENDA: NON-PERSONNEL ITEMS (Not Found)

[99999] 13.1 PLACEHOLDER - One Consented Vote (Not Found)

[99999] 13.26 MINUTES of the May 7, 2024 Regular Meeting of the Board of Education (Removed by Board)

[99999] 13.27 MINUTES of the May 21, 2024 Regular Meeting of the Board of Education (Removed by Board)

[99999] 14. STUDENT EXPULSION (Not Found)

[99999] 15. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION (Not Found)

[99999] 16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS (Not Found)

[99999] 17. ADJOURNMENT (Not Found)

1. CALL TO ORDER

1.1 Roll Call

Type                        Procedural

TRUSTEES:

President Katherine Jones Vice President Nancy Thomas Member Aiden Hill Member Austin Block Member Gabriel Anguiano Jr.

STUDENT BOARD MEMBER:

Member Joy Lee

File Attachments
HR PAL 04.01.2025..pdf (146 KB)

1.2 Meeting Practices and Information

Type                        Information, Procedural

IN-PERSON MEETING INFORMATION:

Please see the attached meeting information in English and Spanish.

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, or in-person at the City Council Chambers. Spanish translation will be available in person.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items by submitting a speaking card with the Executive Assistant.

File Attachments Board Meeting Protocols_ENG(1).pdf (69 KB) Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB) Original Board Meeting Guidelines (3).pdf (263 KB)

1.3 Public Comment on Closed Session Items

Type                          Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the community to express their views to the Board.

If a constituent wishes to address the Board on any agenda item: In-Person Comment: please submit a completed speaker card to the Board's Executive Assistant before the start of the meeting, or prior to the calling of the section for public comment.

1.4 Recess to Closed Session

Type                          Procedural

PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

2. CLOSED SESSION

2.1 Public Employee Discipline/Dismissal/Release/Complaint: Gov. Code � 54957

Type                          Action, Discussion, Information

PURPOSE:

BACKGROUND:

2.2 Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, � 54956.9- 4 cases

Type                       Action, Discussion

Fiscal Impact              Yes

PURPOSE:

To discuss potential litigation, and provide direction/action to the staff. If an action is taken in closed session, this will be reported out in Open Session.

BACKGROUND:

2.3 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - CSEA, NTA

Type                       Discussion, Information, Procedural

PURPOSE:

Information and update will be provided by the Interim Superintendent regarding CSEA negotiations and NTA negotiations

BACKGROUND:

3. REPORT OF CLOSED SESSION ACTIONS

3.1 Report of Closed Session Actions

Type                       Action, Procedural

PURPOSE:

If available, a report of the closed session will be provided by the Board President.

4. RECONVENE TO OPEN SESSION

4.1 Pledge of Allegiance

Type                         Procedural

PURPOSE:

The Governance Team will recite the Pledge of Allegiance

4.2 Meeting Practices and Information

Type                         Information, Procedural

IN-PERSON MEETING INFORMATION:

Please see the attached meeting information in English and Spanish.

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, or in-person at the City Council Chambers. Spanish translation will be available in person.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items by submitting a public speaker-card with the Executive Assistant.

File Attachments Board Meeting Protocols_ENG(1).pdf (69 KB) Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB) Original Board Meeting Guidelines (3).pdf (263 KB)

5. APPROVAL OF AGENDA

5.1 Approval of the Agenda

Type                         Action

Recommended                  The recommendation is that the Board of Education approve the agenda for this meeting.
Action

PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

6. STUDENT REPORT

6.1 Student Report: Student Board Member, Joy Lee

Type

PURPOSE:

The Student Report gives the Board of Education and the public an opportunity to hear the highlights, achievements, and initiatives from the viewpoint of the student board member.

BACKGROUND:

The information will be provided by the Student Board Member, Joy Lee.

7. EMPLOYEE ORGANIZATIONS

7.1 Employee Organizations

Type                        Information

PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA

2. CSEA

3. NEWMA

8. PUBLIC COMMENT

8.1 Public Comment on Non-Agenda Items

Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

8.2 Public Comment on Agenda Items

Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

9. SUPERINTENDENT REPORT

9.1 Superintendent Report

Type                        Information

PURPOSE:

The Interim Superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

BACKGROUND:

The presentation and information will be provided by the Interim Superintendent

10. STAFF REPORT

10.1 Children & Youth Behavioral Health Initiative; School -Based Billing For Multi Payer Fee Schedule

Type                        Information

Goals                           MISSION: The Newark Unified School District will inspire and educate all students to
                                achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

Provide information regarding Children & Youth Behavioral Health Initiative BACKGROUND:

The Children & Youth Behavioral Health Initiative (CYBHI) is designed to address the growing mental health challenges faced by children and adolescents in our community. The Childen and Youth Behavioral Health Intiative presentation will provide additional information and next steps for a sustainable funding source to promote equitable access to behavioral health services for students

File Attachments Board Meeting Presentation_ March 18, 2025.pdf (1,225 KB)

11. NEW BUSINESS

11.1 Award RFP 001-900-25 Think Together for After-School Programming 25-26

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $2,397,367.12

Budgeted                   Yes

Budget Source              ELOP and ASES

Recommended                The recommendation is that the Board award RFP 001-900-25 to Think Together for the
Action                     expanded learning program in support of the district's approved ELO-P plan, adopted February
                           3, 2022 and in alignment with the guidelines in AB 130 for 2025-26.

PURPOSE:

Staff is seeking approval of award of RFP 001-900-25 to Think Together for the District's Expanded Learning Program (ASES/E-LOP). The District is dedicated to carrying out the Board-approved plan for providing an extended day to our TK-6, unduplicated students as outlined in the Expanding Learning Opportunities Program (ELO-P) plan that was presented and approved by the Board on February 3, 2022. These funds will assist in providing additional academic and social-emotional support to students through a 9-hour extended learning day to our student populations that are historically underserved.

BACKGROUND:

In July of 2021, Governor Newsom signed Assembly Bill (AB) 130, which included many budgetary and programmatic changes for this school year. One of these changes was to provide comprehensive, district-wide, after-school, and summer school enrichment programs for transitional kindergarten through sixth grade students that are English learners, foster youth, and/or unhoused. This captures our ELOP Replication (BGP, BGI, Kennedy, and Lincoln) ASES funds to Schilling, Coyote Hills Elementary sites and Newark Middle School. A Request for Proposals was sent out on February 21, 2025, with proposals being opened on March 11, 2025, with twelve (12) responses. The contract submitted by Think Together is currently being reviewed and will be submitted to the Board at a later date. The initial contract term is July 1, 2025, through June 30, 2026, with the option to renew for an additional four (4) years, for a maximum of five (5) years.

File Attachments Bid Proposal_Think Together.pdf (4,747 KB) Bid Proposal Organizations.pdf (22 KB)

11.2 California Partnership Academies (CPA) Program Grant Award Notification- Prop 98- Supplemental

Type                       Action (Consent), Information

Fiscal Impact              Yes

Dollar Amount              $11,596.00

Recommended                The recommendation is that the Board of Education approve the California Partnership
Action                     Academies (CPA) Program Grant Award Notification- Prop 98- Supplemental funding
                           01/01/2025-12/31/2025

PURPOSE:

The California Department of Education has granted Newark Memorial High School funds that are designated and required for the operation and maintenance of the CPA at the high school noted in the AO-400 in accordance with the provisions of the California Education Code (EC) sections 54690-54697.

BACKGROUND:

These funds may not be supplant current fixed costs. Expenditures shall comply with all applicable provisions for federal, state, and local rules, regulations, and policies relating to the administration and accounting for public school funds. These funds are instructional in nature. At least 3 key staff members from each CPA are required to attend the Educating for Careers Conference to be held March 2-4, 2025 at at he SAFE Credit Union Convention Center in Sacramento. These funds can be used for that purpose.

File Attachments California Partnership Academies (CPA) Program- Prop 98- Supplemental GAN.pdf (128 KB)

11.3 Human Resources Reorganization

Type                       Action (Consent), Discussion

Fiscal Impact              Yes

Budgeted                   Yes

Budget Source              General Fund

Recommended                Staff recommends the reorganization of positions within the Human Resources Division of
Action                     Newark Unified School District to strengthen the district's hiring processes and support
                           systems for employees, ultimately enhancing service delivery to students and the wider
                           Newark community.

PURPOSE:

The purpose of this reorganization is to revitalize the Human Resources Division to effectively meet the hiring and support needs needed to better serve Newark Unified's students and community. Human Resources plays a critical role in shaping the district's culture and tone; it's where we establish processes for the hiring and retention of high-quality employees.

BACKGROUND:

In light of ongoing challenges posed by declining enrollment and budgetary constraints, the district has faced necessary downsizing. However, it has become increasingly clear that many functions within the Human Resources Department have not been operating at an optimal level. Issues highlighted by CALPERS, CALSTRS, and NEWMA corroborate internal observations regarding inefficiencies in our current systems. To address these issues, we have engaged a consultant to help audit our Human Resources operations and make recommendations for compliance, records management, and systematic improvements. Identified focus areas include record management (position control, credential timelines, leaves, and other critical documentation) and the effective utilization of software systems such as ESCAPE, Edjoin, Student Information System, Frontline, Docusign, CALPERS, and CALSTRS. On April 1, 2025, staff will communicate their findings and recommendations to the Board, including a proposed reorganization plan. We acknowledge the necessity of engaging with our district partners NTA, CSEA, and NEWMA throughout this process. If necessary, we will negotiate any impacts of the reorganization on classified positions within the Human Resource Unit. We intend to implement a plan that remains aligned with current allocation limits while enhancing support for both the district and its employees. The ultimate goal is to create an efficient and user-friendly Human Resource operation that supports our educational mission and contributes positively to the overall success of Newark Unified School District

11.4 Student Prospects for Newark Unified School District

Type                       Action (Consent), Discussion

Fiscal Impact              Yes

Dollar Amount              $36,840.00

Recommended                The recommendation is that the Board of Education approve the Student Prospects for
Action                     Newark Unified School District Proposal.

PURPOSE: As Newark USD faces increasing competition from charter and private schools, the stakes for securing and growing student enrollment have never been higher. Every student represents not just funding but also an opportunity to build a thriving, vibrant school community. Student Prospects is a cutting-edge platform designed to empower NUSD with the tools and insights needed to strategically identify and engage potential new students while strengthening connections with the local community.

BACKGROUND:

Boost Enrollment, Boost Revenue � Increase revenue by increasing student enrollment and planning future growth Pinpoint Prospective Students � Leverage GIS mapping to identify and market to school-aged children by zip code, age group, and/or school zone who are currently NOT enrolled in NUSD � Prospect data includes parent name, address, age group, ethnicity, and email* (*Based on current data, we can provide email address for approximately 80% of prospects) � Age groups include 0-2, 3-5, 6-10, 11-15 and 16-17 Target Prospects by Age and Location � Strategically build enrollment in specific programs such as TK � Fill underenrolled schools and programs and target underperforming school zones Make Data-Driven Decisions � Run and export mailing, emailing, and walking lists � View Census and American Community Survey data to better understand local demographics � Utilize data to make informed marketing decisions and strategically allocate resources � Share data with third-party marketing services to inform and increase outreach and engagement Engage the Newark USD Community � Foster community engagement and plan effective outreach � Locate currently enrolled NUSD students by school zone � Locate district schools and school boundaries � Locate charters and private schools

File Attachments Student Prospects Proposal for Newark USD 15 Months.pdf (86 KB)

11.5 K-2 Readiness Screener

Type                       Action (Consent)

Fiscal Impact              No

Recommended                It is recommended for the Board to approve the K-2 Reading Difficulties Screener.
Action

Goals                         1b. Student Achievement
                              MISSION: The Newark Unified School District will inspire and educate all students to
                              achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

To provide information regarding a new K-2 Reading Difficulties Screener.

BACKGROUND:

Beginning in the 2025-26 school year, California's kindergarten, first, and second grade students will be annually screened with newly approved tools for reading difficulties and School Board's must adopt a screener by June 30, 2025. The provided presenation will provide background information and K-2 teachers decision to implement a Reading Difficulties Screener during the 2025 - 2026 school year.

File Attachments K-2 Readiness Screener Board Presentation 4.1.25.pdf (662 KB) CA Public School Multitudes Terms and Conditions (1)-48-static (1).pdf (104 KB)

11.6 RESOLUTION No. 2024.25.33: Determination of Tie-Breaking Criteria

Type                       Action

Absolute Date              Apr 01, 2025

Recommended                The recommendation is that the Board approve Resolution No. 2024.25.33 regarding
Action                     determination of Tie-Breaking Criteria for the District's Certificated Layoffs.

PURPOSE:

The recommendation is that the Board approve Resolution No. 2024.25.33 regarding determination of Tie-Breaking Criteria for the District's Certificated Layoffs.

BACKGROUND:

Pursuant to provisions of Education Code section 44955, the Governing Board is required to determine the District needs should it become necessary to determine the order of termination for certificated employees who first rendered paid service to the District on the same day. For the 2025-2026 school year only, to meet the requirements of section 44955, the Governing Board determines the needs of the District and the students by establishing the attached tie- breaking criteria.

File Attachments Tie-Breaking Resolution - Cert. Layoffs 2025 4921-4569-9095 1.docx (1).pdf (84 KB) EDC_44955.pdf (16 KB)

12. CONSENT AGENDA: PERSONNEL ITEMS

12.1 PLACEHOLDER - One Consented Vote

Type                         Action

Recommended                  It is recommended that the Board of Education approve, under one consented vote, the
Action                       agenda items under Consent-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

12.2 Personnel Report

Type                         Action

Recommended                  The recommendation is that the Board of Education ratify the Personnel Report as presented.
Action

PURPOSE:

The purpose is for the Board of Education to ratify the Personnel Report as presented.

BACKGROUND:

All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 04.01.2025..pdf (146 KB)

13. CONSENT AGENDA: NON-PERSONNEL ITEMS

13.1 PLACEHOLDER - One Consented Vote

Type                       Action

Recommended                It is recommended that the Board of Education approve, under one consented vote, the
Action                     agenda items under Consent Non-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

13.2 Addendum to the Agreement with Ro Health for a Registered Nurse

Type                       Action

Preferred Date             Apr 01, 2025

Fiscal Impact              Yes

Dollar Amount              $123,747.00

Budgeted                   Yes

Budget Source              Resource 6500 - Special Education

Recommended                The recommendation is that the Board of Education approve the Addendum in the amount of
Action                     $123,747 to the Agreement with Ro Health, increasing the total agreement amount to
                           $315,015.

PURPOSE:

To approve the Addendum in the amount of $123,747 to the Agreement with Ro Health, to increase the total agreement amount to $315,015, for additional nursing services.

BACKGROUND:

On August 20, 2024, the District approved an agreement with Ro Health for a school nurse to cover an unfilled position, with an original agreement amount of $191,268. Since then, the District has identified the need for a Registered Nurse (RN) to provide specialized medical support for a student's health and safety, necessitating an increase in the purchase order. The RN is working 6.5 hours per day to ensure the student receives the necessary care. This addendum will bring the total not-to- exceed amount to $315,015, ensuring the District can provide the required nursing support to meet the student's needs and maintain a safe and supportive learning environment.

File Attachments 24-0814 - Newark USD - 2024 Ro Health Staffing Agreement SIGNED.pdf (406 KB) Addendum Ro Health 4.1.25.pdf (81 KB)

Subject
                           13.3 Addendum to the Master Contract with Amergis Healthcare for Special
                           Education Services



Type                       Action

Preferred Date             Apr 01, 2025

Fiscal Impact              Yes

Dollar Amount              $360,000.00

Budgeted                   Yes

Budget Source              Resource 6500 - Special Education

Recommended                The recommendation is that the Board of Education approve the Addendum in the amount of
Action                     $360,000 to the Master Contract with Amergis Healthcare, increasing the total contract
                           amount to $1,054,800.

PURPOSE:

To approve Addendum in the amount of $360,000 to the Master Contract with Amergis Healthcare, to increase the total Master Contract amount to $1,054,800, for paraprofessionals.

BACKGROUND:

The District initially approved the Master Contract with Amergis Healthcare on June 18, 2024, with a not-to-exceed amount of $694,800, for paraprofessionals. Due to ongoing staffing shortages and increased needs, this increase necessitates an adjustment to the purchase order, ensuring compliance with special education service requirements. This addendum will bring the total not-to-exceed amount to $1,054,800, allowing the District to continue meeting the necessary support services for students.

File Attachments Amergis Healthcare Contract 24-25 SIGNED.pdf (726 KB) Addendum Amergis Healthcare 4.1.25.pdf (96 KB)

Subject                    13.4 Addendum to the Master Contract with Sped Consulting for Special Education




Type                       Action

Preferred Date             Apr 01, 2025

Fiscal Impact              Yes

Dollar Amount              $182,000.00

Budgeted                   Yes

Budget Source              Resource 6500 - Special Education

Recommended                The recommendation is that the Board of Education approve the Addendum 2 in the amount
Action                     of $182,000 to the Master Contract with Sped Consulting, increasing the total contract
                           amount to $342,000.

PURPOSE:

To approve the Addendum 2 in the amount of $182,000 to the Master Contract with Sped Consulting, to increase the total contract amount to $342,000, to address the District's need for additional special education evaluations and services.

BACKGROUND:

The District initially approved the Master Contract with Sped Consulting on August 22, 2024, with a total not-to-exceed amount of $50,000. On December 2, 2024, the District approved Addendum 1, increasing the contract by $110,000 to address staffing shortages. Due to continued staffing shortages, the District is unable to meet the demand for these evaluations and services. This increase necessitates an adjustment to the purchase order to ensure continued timely and compliant evaluations and services for students with special education needs. This addendum will bring the total not-to- exceed amount to $342,000, allowing the District to maintain necessary support and compliance.

File Attachments Sped Consulting Contract 2024-25 SIGNED.pdf (626 KB) Addendum 1 Sped Consulting 12.2.24 SIGNED.pdf (212 KB) Addendum 2 Sped Consulting 4.1.25.pdf (46 KB)

13.5 Addendum to the Agreement with Pawar Transportation, for District-Wide Transportation for Special Education

Type                       Action

Preferred Date             Apr 01, 2025

Fiscal Impact              Yes

Dollar Amount              $212,000.00

Budgeted                   Yes

Budget Source              Resource 6500 - Special Education

Recommended                The recommendation is that the Board of Education approve the Addendum in the amount of
Action                     $212,000 to the Agreement with Pawar Transportation, increasing the total contract amount
                           to $922,000.

PURPOSE:

To approve the Addendum in the amount of $212,000 to the Agreement with Pawar Transportation, to increase the total contract amount to $922,000, for transportation services to accommodate additional students whose Individualized Education Programs (IEPs) include transportation as a related service.

BACKGROUND:

On June 18, 2024, the District approved the contract with Pawar Transportation with a total not-to-exceed amount of $710,000, based on projected needs at that time. Since then, 21 additional students have been identified as requiring transportation as a related service to access their Free Appropriate Public Education (FAPE) as outlined in their IEPs. This increase necessitates an adjustment to the purchase order to ensure continued compliance with students' IEP requirements. This addendum will bring the total not-to-exceed amount to $922,000, allowing the District to provide the necessary transportation services for eligible students.

File Attachments NUSD_PawarTransportation_Contract_2024 SIGNED.pdf (844 KB) Addendum Pawar Transportation 4.1.25.pdf (98 KB)

13.6 Report: Contracts

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $1,425.00

Budgeted                   Yes

Budget Source              Various Funds Per Contract

Recommended                The recommendation is that the Board of Education ratify the contracts as presented.
Action

PURPOSE:

For the Board to ratify the contracts presented on the report.

BACKGROUND:

Effective February 4, 2025 contracts for professional services under $57,400 (50% of formal bid limit), will be presented at the Board meeting following the contract for ratification. This report only includes contracts that have not been previously approved by the Board. (Reference Board Policy 3312). This contract was signed November 6, 2024.

Purchase Orders issued between February 25, 2025 and March 23, 2025 are included in this report.

Contracts are on file in the Business Office.

File Attachments Contracts Report 04-01-2025.pdf (49 KB) Professional Tutor's of America Contract 24-25 SIGNED.pdf (984 KB)

13.7 Report: Monthly Purchase Order Report

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $495,026.79

Budgeted                   Yes

Budget Source              Various Funds Per Purchase Order
Recommended                The recommendation is that the Board of Education receive the Monthly Purchase Order
Action                     Report as presented.

PURPOSE:

The purpose of this item is to present a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases.

BACKGROUND:

Based on the discussion at the Board's Study Session on January 6, 2022, staff is providing a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases. The policy states that "The Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days."

This month's report includes 211 PO's dated 2/1/2025 through 2/28/2025 for a total of $495,026.79.

File Attachments Monthly Purchase Order Report 04-01-2025.pdf (108 KB)

13.8 Report: Warrant Report for February 2025

Type                       Action

Fiscal Impact              Yes

Dollar Amount              $2,189,352.17

Budgeted                   Yes

Budget Source              Various Funds Per Warrant

Recommended                The recommendation is that the Board of Education approve the Warrant Report as presented.
Action

Purpose: The purpose of this item is to present warrants, for the total amount of $2,189,352.17, made from District funds for February 2025.

Background: The warrant registers represent a complete listing of all payments made from District funds for a month. Because Newark Unified School District is a fiscally dependent District, each warrant must pass through two separate audits; first by the District's Fiscal Services department, and second by the County Office of Education. No warrant can be paid until such time as it is examined and approved by the County Office of Education.

File Attachments Warrant Report February 2025.pdf (406 KB)

13.9 Memorandum Between Napa County of Education and Newark Unified School District For A State Performance Plan Technical Assistance Project (SPP-TAP)

Type                          Action (Consent)

Fiscal Impact                 No

Budgeted                      No

Recommended                   The recommendation is that the Board of Education approve the MOU between Napa County
Action                        of Education and Newark Unified School District For A State Performance Plan Technical
                              Assistance Project (SPP-TAP)

Goals                            1b. Student Achievement

PURPOSE:

This Memorandum of Understanding (MOU) sets forth the terms and understanding between Newark Unified School District and Dr. Jon Eyler to support the development of the 2025 Compliance and Improvement Monitoring (CIM) Plan for addressing significant disproportionality.

BACKGROUND:

Funded by the California Department of Education (CDE) through a contract to the Napa County Office of Education (NCOE), the overall purpose of the project is to provide a system of technical assistance for NUSD to address performance and compliance problems relating to disproportionality and significant disproportionality.

NUSD was identified as Significantly Disproportionate in 2025 for the overidentification Hispanic � Specific Learning Disability in Special Education

File Attachments 2025 CIM MOU Template_Newark Unified.pdf (125 KB)

13.10 MOU for the Mission Valley ROC/P and JPA members for participation in the 2024-25 CTEIG

Type                          Action (Consent)

Fiscal Impact                 No

Budget Source                 State CTEIG Funding

Recommended                   The recommendation is that the Board of Education ratify the MOU for the Mission Valley
Action                        ROC/P and JPA members for participation in the 2024-25 CTEIG.

PURPOSE:

This MOU was established to assist multiple LEAS in their regional area to provide a more comprehensive Career Technical Education (CTE) program offering.

BACKGROUND:

Each member of the JPA will allocate the Average Daily Attendance (ADA) of their students in their district that will participate in the JPA's CTE programs to determine funding for this specific CTEIG funding structure. The JPA will report only those students' ADA that the member has allocated for the purpose of determining the grant allocation award.

File Attachments 2024-25 CTEIG JPA MOU.pdf (108 KB)

13.11 Signature Card - Mid Year Revision

Type                       Action

Recommended                The recommendation is that the Board of Education approve the Signature Card Mid-Year
Action                     Revision for the Interim Assistant Superintendent of Human Resources as presented.

PURPOSE:

To update the Signature Card of Authorized Agents as required by the Alameda County Office of Education (ACOE) for the following: Payroll, Warrants, and Disbursements Official Documents and Reports

BACKGROUND:

The Board approved the transfer of Certificated Management for the Interim Assistant Superintendent of Human Resources at their March 4, 2025 meeting.

A mid-year revision to update the signature for the Interim Assistant Superintendent of Human Resources is required by the ACOE.

The "Signature Card" is kept on file at the ACOE.

File Attachments Sig Card - Mid Year Revisions_Walker, A.pdf (155 KB)

13.12 Uniform Complaint Investigation Contract

Type                       Action (Consent)

Absolute Date              Apr 01, 2025

Fiscal Impact              Yes

Dollar Amount              $5,000.00

Budgeted                   Yes

Recommended                The recommendation is that the Board of Education approve the Uniform Complaint
Action                     Investigation Contract.

PURPOSE:

Third party investigation to assist with Uniform Complaint

BACKGROUND:

Newark Unified School District has engaged Buehler Trapani LLP to conduct an impartial investigation upon request , an investigation report. Buehler Trapani LLP will provide legal services based on our professional experience and expertise. Legal services include skills to assist the client in developing a response to the underlying complaints leading to their investigation not to exceed $15,000. File Attachments Buehler Trapani LLP.pdf (186 KB)

13.13 POLICY UPDATE: Board Policy 2230 Representative and Deliberative Groups

Type                       Action, Procedural

Recommended                The recommendation is that the Board of Education approve the updated Board Policy 2230
Action                     Representative and Deliberative Groups.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated Board Policy 2230 Representative and Deliberative Groups.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

File Attachments Policy 2230 - Representative And Deliberative Groups.pdf (120 KB)

13.14 POLICY UPDATE: Administrative Regulation 3311.1 Uniform Construction Cost Accounting Procedures

Type                       Action, Procedural

Recommended                The recommendation is that the Board of Education approve the updated Administrative
Action                     Regulation 3311.1 Uniform Construction Cost Accounting Procedures.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated administrative regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

Administrative Regulation 3311.1 Uniform Construction Cost Accounting Procedures CSBA Last Update: 2018-12-01 | NUSD Last Update: 2018-05-15

(AR revised) Regulation updated to reflect NEW LAW (AB 2249) which revises the threshold amounts that determine the process that may be used to award contracts for public works. Regulation also revised to clarify requirements for informal bid notifications that must be sent to contractors and/or construction journals.

(BP/AR added 12/16) New policy and regulation include material formerly in BP/AR 3311 - Bids pertaining to requirements of the Uniform Public Construction Cost Accounting Act (UPCCAA). Policy also adds prohibition against splitting a project or purchase into smaller work orders in order to evade requirements for competitive bidding, and legal authority to suspend the UPCCAA bidding process for the replacement or repair of a school facility in cases of emergency. Regulation also clarifies the requirement to disseminate the bid notice to the district's list of contractors

File Attachments Regulation 3311.1_Uniform Public Construction Cost Accounting Procedures.pdf (111 KB)

13.15 POLICY UPDATE: Administrative Regulation 3311.3 Design-Built Contracts

Type                       Action, Procedural

Recommended                The recommendation is that the Board of Education approve the updated Administrative
Action                     Regulation 3311.3 Design-Built Contract.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated Administrative Regulation 3311.3 Design-Built Contract.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

Administrative Regulation 3311.3 Design-Built Contract CSBA Last Update: 2021-09-01 | NUSD Last Update: 2018-05-15

Regulation updated to add that, until January 1, 2025, design-build contracts may be entered into and approved by the Governing Board. Regulation also updated to reflect NEW LAW (AB 185, 2022) which (1) adds, until January 1, 2029, the alternative design-build construction delivery method for projects in excess of $5,000,000, (2) specifies that alternative design-build contracts may be awarded to the low bid or the best value, taking into consideration, at a minimum, design cost, general conditions, overhead, and profit as a component of the project price, technical design and construction expertise, and life-cycle costs, (3) provides that the district's determination of price shall be based on the open book evaluation of construction subcontracts, (4) includes that the contract may be subject to further negotiations or amendment and may be terminated by the district if the district and the design-build entity are unable to reach an agreement, and (5) requires an alternative design-build proposal for an alternative design-build project to include (a) design cost, general conditions, overhead, and profit as a component of the project price, unless a stipulated sum for the project is specified, (b) technical design and construction expertise, and (c) life-cycle costs over 15 or more years. File Attachments Regulation 3311.3 - Design-Build Contracts.pdf (129 KB)

13.16 POLICY UPDATE: Board Policy and Administrative Regulation 3260 Fees and Charges

Type                       Action, Procedural

Recommended                The recommendation is that the Board of Education approve the updated Board Policy and
Action                     Administrative Regulation 3260 Fees and Charges.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

Board Policy 3260 Fees and Charges CSBA Last Update: 2022-12-01 | NUSD Last Update: 2022-10-06

Policy updated to include reference to CDE Fiscal Management Advisory 22-01, Summer School, Third Parties, Tuition Fees, and updates reference to CDE FMA 20-01, Pupil Fees, Deposits, and Other Charges.

Administrative Regulation 3260 Fees and Charges CSBA Last Update: 2022-12-01 | NUSD Last Update: 2022-10-06

Regulation updated to reflect NEW LAW (AB 181, 2022) which prohibits charging the parent of an unduplicated student a fee for transportation, removed policy related to the sale or lease of personal computers or internet appliances because of the increased use of technology in the modern classroom, changed terminology from "homemaking" to "family and consumer sciences," and reflect NEW LAW (AB 130, 2021) which requires a district to provide a free breakfast and lunch daily to any student who requests a meal.

File Attachments Policy 3260 - Fees And Charges.pdf (110 KB) Regulation 3260 - Fees And Charges.pdf (128 KB)

13.17 POLICY UPDATE: Board Policy and Administrative Regulation 3514 Environmental Safety

Type                       Action, Procedural

Recommended                The recommendation is that the Board of Education approve the updated Board Policy and
Action                     Administrative Regulation 3514 Environmental Safety.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

Board Policy3514 Environmental Safety CSBA Last Update: 2018-05-01 | NUSD Last Update: 2013-10-22

Administrative Regulation 3514 Environmental Safety CSBA Last Update: 2019-05-01 | NUSD Last Update: 2013-10-22 (AR revised) Regulation updated to reflect NEW LAW (AB 2453, 2018) which (1) authorizes state facilities funding for modernization to be used to update air filtration systems and (2) authorizes districts and schools in communities with a high cumulative exposure of toxic air contaminants to work with air districts and to be eligible for a grant to implement air quality mitigation efforts. Regulation also reflects the July 1, 2019 deadline for completing testing for lead in the drinking water of any school constructed before January 1, 2010, and NEW LAW (AB 2370, 2018) which requires a licensed child care center that is located in a building constructed before January 1, 2010 to have its drinking water tested for lead contamination.

(BP/AR revised 5/18) Policy and regulation updated to reflect NEW LAW (AB 746) which provides that, if a community water system finds lead above specified levels in a school's potable water system, the district must notify parents/guardians, shut down fountains and faucets, and provide a source of drinking water to students. Policy also deletes details regarding district strategies that are duplicated in the AR. Regulation also updates material related to particulate filters in school buses and carbon monoxide detectors to reflect current law.

(Revise AR 8/13) Regulation revised to add new sections on "Drinking Water" and "Mercury Exposure," add optional language re: installation of carbon monoxide detectors, expand item requesting staff and students to refrain from bringing or using fragrances and other common irritants, and reflect requirement to install filter in diesel buses to reduce emissions. Material on vehicle idling shortened since the detailed requirements are now addressed in AR 3542 - School Bus Drivers.

(Revise BP/AR 7/08) Updated policy expands material re: facilities inspection, development of comprehensive plan to address environmental hazards, collaboration in the development of strategies, staff development, and notifications. Optional list of strategies expanded to include response to poor outdoor air quality (item #2), limitation on school bus idling (item #3), inspection and abatement of naturally occurring asbestos (item #5), proper storage, use and disposal of hazardous substances (item #6), and food safety procedures (item #8). Updated regulation adds material re: designation of a district coordinator; revises and expands sections on "Indoor Air Quality," "Lead Exposure Reduction," and "Asbestos Management;" and adds new sections on "Outdoor Air Quality" and "Vehicle Idling." Districts are encouraged to read CSBA's policy brief on Indoor Air Quality: Governing Board Actions to Create Healthy School Environments when reviewing or updating their local policy or administrative regulation.

File Attachments Policy 3514 - Environmental Safety.pdf (115 KB) Regulation 3514 - Environmental Safety.pdf (172 KB)

13.18 POLICY UPDATE: Board Policy and Administrative Regulation 5113 Absences and Excuses

Type                       Action, Procedural

Recommended                The recommendation is that the Board of Education approve the updated Board Policy and
Action                     Administrative Regulation 5113 Absences and Excuses

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated Board Policy and Administrative Regulation 5113 Absences and Excuses.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

File Attachments AR 5113 Absences and Excuses.docx.pdf (292 KB) BP 5113 Absences and Excuses.docx (1).rtf (170 KB)

13.19 POLICY UPDATE: Board Policy and Administrative Regulation 5144.1 Suspension and Expulsion/Due Process

Type                       Action, Procedural

Recommended                The recommendation is that the Board of Education approve the updated Board Policy and
Action                     Administrative Regulation 5144.1 Suspension and Expulsion/Due Process

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated Board Policy and Administrative Regulation 5144.1 Suspension and Expulsion/Due Process

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an additional reading.

Board Policy 5144.1 - Suspension and Expulsion/Due Process Policy updated to reflect NEW LAW (SB 274, 2023) which (1) extends the prohibition from suspending a student for disruption or willful defiance, formerly applicable to students in grades K-8, to all students, with the prohibition being effective until July 1, 2029, and (2) prohibits a district from suspending or expelling a student solely on the fact that they are truant, tardy, or otherwise absent from school activities. Additionally, policy updated to clarify that no preschool student may be expelled or unenrolled except in accordance with law and as specified in administrative regulation, and to reflect NEW LAW (SB 114, 2023) which defines numerically significant subgroups to include long-term English learners.

Administrative Regulation 5144.1 - Suspension and Expulsion/Due Process

Regulation updated to reflect NEW LAW (SB 274, 2023) which extends the prohibition from suspending a student for disruption or willful defiance, formerly applicable to students in grades K-8, to all students, with the prohibition being effective until July 1, 2029. Additionally, regulation update to reflect NEW LAW (AB 1165, 2023) which encourages districts to have a student who has been suspended, or for whom other means of correction have been implemented for an incident of racist bullying, harassment, or intimidation, as well as the victim, to engage in a restorative justice practice suitable to address the needs of both the victim and the perpetrator, to require the perpetrator to engage in a culturally sensitive program that promotes racial justice and equity and combats racism and ignorance, and to regularly check on the victim to ensure that the victim is not in danger of suffering from any long-lasting mental health issues. In addition, regulation updated to clarify that the suspension notice to parents/guardians is required to include the date and time when the student may return to school.

File Attachments Policy 5144.1 - Suspension And Expulsion_Due Process (1).pdf (278 KB) Regulation 5144.1 - Suspension And Expulsion_Due Process (1).pdf (1,007 KB)

13.20 MINUTES of the March 5, 2024 Regular Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the March 5, 2024 Regular Meeting of the
Action                     Board of Education.

PURPOSE:

For the Board to review and approve minutes of the March 5, 2024 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the March 5, 2024 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 3.5.24 Meeting Minutes.pdf (317 KB)

13.21 MINUTES of the March 7, 2024 Special Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the March 7, 2024 Special Meeting of the
Action                     Board of Education

PURPOSE: For the Board to review and approve minutes of the March 7, 2024 Special Meeting of the Board of Education

BACKGROUND:

The attached minutes are reflective of the March 7, 2024 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 3.7.24 Meeting Minutes.pdf (92 KB)

13.22 MINUTES of the March 19, 2024 Regular Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the March 19, 2024 Regular Meeting of the
Action                     Board of Education

PURPOSE:

For the Board to review and approve minutes of the March 19, 2024 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the March 19, 2024 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 3.19.24 Meeting Minutes.pdf (345 KB)

13.23 MINUTES of the March 27, 2024 Special Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the March 27, 2024 Special Meeting of the
Action                     Board of Education

PURPOSE:

For the Board to review and approve minutes of the March 27, 2024 Special Meeting of the Board of Education

BACKGROUND:

The attached minutes are reflective of the March 27, 2024 Regular Meeting of the Board of Education. The meeting may be viewed
on the NUSD YouTube Channel HERE

4.16.24 Meeting Minutes.pdf (408 KB)

File Attachments 3.27.24 Meeting Minutes.pdf (50 KB)

13.24 MINUTES of the April 16, 2024 Regular Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the April 16, 2024 Regular Meeting of the
Action                     Board of Education

PURPOSE: For the Board to review and approve minutes of the April 16, 2024 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the April 16, 2024 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 4.16.24 Meeting Minutes (2).pdf (462 KB)

13.25 MINUTES of the April 23, 2024 Special Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the April 23, 2024 Special Meeting of the
Action                     Board of Education

PURPOSE: For the Board to review and approve minutes of the April 23, 2024 Special Meeting of the Board of Education

BACKGROUND:

The attached minutes are reflective of the April 23, 2024 Special Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 4.23.24 Meeting Minutes.pdf (55 KB)

13.26 MINUTES of the May 7, 2024 Regular Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the May 7, 2024 Regular Meeting of the
Action                     Board of Education.

PURPOSE:

For the Board to review and approve minutes of the May 7, 2024 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the May 7, 2024 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 5.7.24 Meeting Minutes.pdf (534 KB)

13.27 MINUTES of the May 21, 2024 Regular Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the May 21, 2024 Regular Meeting of the
Action                     Board of Education.

PURPOSE:

For the Board to review and approve minutes of the May 21, 2024 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the May 21, 2024 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 5.21.24 Meeting Minutes (2).pdf (384 KB)

13.28 MINUTES of the February 4, 2025 Regular Meeting of the Board of Education

Type                       Action, Minutes

Recommended                For the Board to review and approve minutes of the February 4, 2025 Regular Meeting of the
Action                     Board of Education.

PURPOSE:

For the Board to review and approve minutes of the February 4, 2025 Regular Meeting of the Board of Education.

BACKGROUND: The attached minutes are reflective of the February 4, 2025 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

File Attachments 2.4.25 Meeting Minutes.pdf (278 KB)

13.29 MINUTES of the February 18, 2025 Regular Meeting of the Board of Education (Study Session)

Type                        Action, Minutes

Recommended                 For the Board to review and approve minutes of the February 18, 2025 Regular Meeting of the
Action                      Board of Education (Study Session)

PURPOSE:

For the Board to review and approve minutes of the February 18, 2025 Regular Meeting of the Board of Education (Study Session)

BACKGROUND:

The attached minutes are reflective of the February 18, 2025 Regular Meeting of the Board of Education (Study Session) . The meeting may be viewed on the NUSD YouTube Channel

File Attachments 2.18.25 Meeting Minutes.pdf (269 KB)

15. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

                            AND DISCUSSION

Type                        Action, Discussion, Information

PURPOSE:

COMMITTEE REPORTS: The Trustees will provide an update, if available, on the committees of which they are members.

ANNOUNCEMENTS: The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

REQUESTS: This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

DEBRIEF AND DISCUSSION: The Trustees may debrief and discuss items.

BACKGROUND: Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Board Committees 2025-26

Board Adopted on 12/17/2024 Representative/Liaison* Alternate

Mission Valley Regional Occupational Center/Program (MVROP) 1. Nancy Thomas 1. Katherine Jones Executive Board

Regional Policy Board of Special Education Local Plan Area (SELPA) 1. Katherine Jones 1. Nancy Thomas

Newark Teacher Induction Advisory Council 1. Austin Block 1. Aiden Hill

Audit Committee 1. Nancy Thomas2. Gabriel Anguiano Jr.1. Austin Block

Citizens Bond Oversite/Parcel Tax Committee (CBOC) 1. Austin Block2. Nancy Thomas1. Joy Lee (Attendee)

City of Newark � NUSD Liaison Committee 1. Katherine Jones2. Aiden Hill1. Austin Block LCAP Advisory Committee 1. Katherine Jones*2. Gabriel Anguiano Jr. *1. AidenHill The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting. Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board meeting. When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected to respond to new ideas based on current knowledge. Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The Superintendent will decide on the delegation of assignments to District staff. The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas. Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full Board to explore or proceed with implementing new ideas.

16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

                              AGENDA REQUESTS

Type                          Information

PURPOSE:

This is an opportunity for the Interim Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

17. ADJOURNMENT

17.1 PLACEHOLDER - Extend Meeting

Type                       Action

Recommended                The recommendation is that the Board of Education extends the meeting to ____ P.M.
Action

PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

17.2 Adjournment

Type                       Action

Recommended                The recommendation is that the Board of Education adjourns this meeting.
Action

PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

No minutes available.