Special Meeting

Monday, July 15, 2024

Meeting Resources

Introduction

Special Meeting of the Newark Unified School District (NUSD) Board of Education held in 2024 at the NUSD boardroom.
Key themes: Technology infrastructure upgrades, budget adjustments, personnel appointments, and procedural transparency concerns.

Agenda Items

Rodan Builders Bid Award (Kennedy Elementary Fencing Project)

Description:
- Bid approval for re-fencing at Kennedy Elementary School.
Decisions made or actions taken:
- Unanimous approval via roll call vote.

Teacher Chromebook Lease Agreement

Description:
- Four-year lease agreement for 200 teacher Chromebooks to support ELA curriculum adoption.
- Procured via Arizona consortium bid to reduce costs ($533,000 total).
- Devices prioritized for elementary/middle school teachers; secondary-level devices to be addressed separately.
Key discussion points:
- Concerns about device specifications, refresh cycles, and alignment with state curriculum updates (expected 2026-27).
- Confirmed PD training for teachers in August 2024.
Decisions made or actions taken:
- Unanimous approval. Board requested vendor quotes be posted publicly.

Resolution 2024-25-01 (Committed Fund Balance)

Description:
- Authorization to allocate $1.55 million from reserves to critical projects (e.g., roof repairs, nutrition programs).
- Funds maintained above state-mandated 3% reserve threshold.
Decisions made or actions taken:
- Unanimous approval.

Personnel Appointments

Description:
- Approval of principal and management hires to fill vacancies before the 2024-25 school year.
Key discussion points:
- Community concern over lack of transparency in hiring process and delayed agenda posting.
Decisions made or actions taken:
- Approved via roll call vote.

Public Comments

Key themes:
- Transparency concerns: Agenda not physically posted on district doors or sufficiently publicized.
- Questions about hiring processes for administrative roles.

Follow-Up and Commitments

Agenda accessibility: District to review posting procedures to ensure compliance with public notice requirements.
Chromebook procurement: Detailed vendor quotes and cost-saving analysis to be shared publicly.
Budget oversight: Continued monitoring of reserve levels and project-specific allocations.

Conclusion

Board approved critical infrastructure, technology, and personnel measures for the 2024-25 school year.
Next steps include addressing transparency protocols, executing approved projects, and preparing for curriculum updates.
Meeting adjourned following unanimous votes on all action items.

[106] Toya Lemus: Member Thomas.

[107] Nancy Thomas: Here.

[108] Toya Lemus: Member Nguyen.

[109] Nancy Thomas: Here.

[110] Toya Lemus: Member Plancarte absent. Vice President Jones. Here. President Hill.

[114] Aiden Hill: Here. OK. Moving on to meeting practices and information. Members of the public may observe the meeting via NUSD YouTube channel, live transmission, on camcast. 26 are in person at the NUSD boardroom. Spanish translation available via Zoom. Public comment, public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized matters with a live audio only comment via Zoom with advanced notice requested by email at publiccomment at newarkunified.org, a written comment by submitting a speaking card via email at publiccomment at newarkunified.org, or with a live in-person comment by submitting a speaker card with the executive assistant. And so we're now going to move on to this to the step. We don't have a thing for approving our agenda, do we? Okay, so can I get Okay, all right, okay, so okay. All right, so I 1.3 public comments. So do Miss Lemus, did you have anybody submit any public comment requests to you?

[200] Toya Lemus: I'm going to double check and get back to you in one minute.

[208] Aiden Hill: OK. And then we have a member of the audience that joined. Are you looking to make a comment? I am not. I'm here for translation interpretation purposes.

[224] Tracey Vackar: Miss Ashley out there is a member of our team.

[227] Aiden Hill: OK, great. And you just let me know, Miss Lemus, when you're ready.

[280] Toya Lemus: We have no public comment at this time.

[282] Aiden Hill: Great.

[283] Toya Lemus: Okay.

[284] Aiden Hill: So, moving on to 1.4, recess to closed session. So, in closed session, we're going to cover 2.1, copy of public employee appointment, discipline, dismissal, release, complaint, government code 54957, principal appointments, HR assistant superintendent, personnel matter to cases. And with that, we're going to recess to closed session.

[3987] Aiden Hill: Closed session at 4:23, 4:21. There is nothing to, so report out on closed session. There's nothing to report. Moving on to 4.1, Pledge of Allegiance. Can we all stand and repeat after me? I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible with liberty and justice for all. OK. Meeting practices. We've already covered this and there will be changes to come in the future based on our board workshop. So moving on to number five approval of the agenda. Can I get a motion to approve.

[4039] Nancy Thomas: I move that we approve the agenda.

[4041] Aiden Hill: Can I get a second.

[4044] Nancy Thomas: I'll make a second.

[4046] Aiden Hill: Member Thomas moves, Vice President Jones seconds. Ms. Lemus, can we just do a roll call vote, please?

[4052] Toya Lemus: Yes. Member Thomas? Here.

[4055] Aiden Hill: No, no, yes.

[4056] Toya Lemus: Yes. Member Nguyen? Here. Member Plancarte? No, we're approving the agenda. Yes. Member Plancarte absent, Vice President Jones? Yes. President Hill?

[4070] Aiden Hill: Yes. Okay, motion carries. Moving on to employee organizations. It doesn't look like we have anybody here. Do we have anybody online, Ms. Lemus?

[4085] Toya Lemus: Other than Bill, no.

[4087] Aiden Hill: OK, perfect. OK, moving on to 7.1, public comment on non-agenda items. Do we have any? Do we have a public comment on non-agenda items? Do we have any?

[4099] Toya Lemus: No public comment cards were submitted.

[4102] Aiden Hill: OK. All right. So neither for non-agenda or agenda items.

[4107] Toya Lemus: That is correct.

[4108] Aiden Hill: OK. All right. And there's nobody online other than Bill.

[4114] Aiden Hill: OK. All right. Moving on to 8.1 superintendent report.

[4120] Tracey Vackar: This evening there is no superintendent report.

[4122] Aiden Hill: OK. Great. Moving on to 9.1 Rodan Builders, superintendent.

[4129] Tracey Vackar: Thank you. And online with us is Bill Olien. Before you this evening is an agreement between Rodan Builders. It's a bid award for Kennedy Elementary School for the re-fencing project. If you've got any questions, Bill's available to assist.

[4146] Aiden Hill: Any questions from the board? Okay, seeing none, can I get a motion to approve 9.1 agreement Rodan Builders?

[4157] Phuong Nguyen: I move to approve.

[4159] Kat Jones: I'll second.

[4161] Aiden Hill: Member Nguyen moves. Vice President Jones seconds. Can we do this through board docs, the approval, Ms. Lemus? Or do you want to do roll call? Yes. Okay, go ahead.

[4171] Toya Lemus: Did it come up? Yeah. You're welcome.

[4193] Aiden Hill: OK, do we have results?

[4199] Toya Lemus: Yes, we do. Do I need to? Yes.

[4202] Aiden Hill: Yes, you need to tell us.

[4203] Toya Lemus: OK. Nancy Thomas. I'm sorry. Member Thomas, yay. President Hill, yay. Member Fong, yay. Vice President Jones, yay. Member Plancarte, absent.

[4217] Aiden Hill: Great. OK. Unanimous approval. Moving on to 9.2, lease of teacher Chromebook. Superintendent.

[4226] Tracey Vackar: Yes, thank you. This evening before you is the need to purchase teacher Chromebooks for the ELA adoption. We are excited about our new curriculums coming forward, but we also recognize that the teachers who will be doing this ELA adoption at the elementary and middle school level will need to have sufficient Chromebooks to be able to run the software necessary for the curriculum. With that, the district went back and we looked at Resources that we could use to be able to come back with a more affordable bid. We looked at doing a purchase versus a lease agreement, and we feel the best thing to do is to award a lease agreement for four years and use the piggyback bid that's coming out of Arizona. They would have done a very large bid. Process and their pricing was great and because we're in a consortium We're able to actually use that bid to go along with it This is one of the strategies that we're looking at to be able to help save money Additionally, it provides white glove service to be able to get the Chromebooks set up for teachers So that will have it in their hands in time for PD like in the nick of time With that before you this evening we would ask that you consider this for adoption tonight

[4303] Aiden Hill: Great, questions from the board? Member Thomas.

[4307] Nancy Thomas: I noticed there's 200. Is that how many elementary and middle school teachers we have?

[4311] Tracey Vackar: So there's a few extras that are there just because sometimes you have to replace a device by it's being repaired. But that pretty much so covers it for our elementary and middle school teachers who are part of that ELA adoption. There will be other refresh cycles that will be out there for other teachers as we move forward. And we'll also be looking at perhaps a different device at the secondary level as we move in the future in those current devices that they're using become obsolete. So we're trying to put on a refresh schedule, which has never really been around before, but generally is working on that. Our director of IT to be able to come up with a cycle and for us to have a funding cycle that goes along with it. We have set aside money to be able to do that this coming year and for future years as well as being built into our budget now.

[4354] Nancy Thomas: Way back in the day, we had a three year refresh cycle. I don't know what happened to that.

[4359] Tracey Vackar: It wasn't in the budget last year, as you may recall, and I pointed that out to you, that had gone away. In the more earlier years, in the last couple of years, they actually used pandemic funds to be able to help cover some of the refresh things that were happening out there to be able to get one-to-one devices out to students. But there really wasn't a plan to be able to take that forward. And there aren't extra funds that necessarily come from the state for technology. So it's something we had to carve out of our budget and make sure that we prioritize that to go along with the curriculum pieces, not only for teachers, but also for students.

[4393] Aiden Hill: Vice President Jones.

[4398] Kat Jones: If you don't have an answer for this question, it's OK. When the pilot was going on, were teachers using the technology for the program on their current computers? Do we have any idea about that? I realize you probably, you know, neither one of you were really around.

[4416] Tracey Vackar: OK. I don't. I don't have that information. What I do know is that we have a number of teacher computers that were coming up for being out of date, and we needed to do something. We wanted to make sure that what we were giving them was something that would run with the new current software that was coming forward with the new adoption.

[4434] Aiden Hill: Thanks. Additional questions?

[4438] Phuong Nguyen: I was going to ask it. There was a proper bid process and also the equipment, the scope of the equipment, like what model, if we want to make sure that it is sufficient for them to be able to do their work and there's adequate memory and RAM and hopefully all of that was included because I didn't see that in the background documentation.

[4469] Tracey Vackar: So we did not put the quote into the documentation, but I can tell you that there was a lot of conversations both within services as well as with our IT director to ensure that we had devices that would be able to run the software that was necessary for these particular teachers. We also recognize that some of the software is not adequate for other teachers. and other kinds of programs, especially at the secondary level at the high school, we may want to be looking at other kinds of future devices in the future.

[4498] Phuong Nguyen: Yeah. So, and then my next question is, is the district paying the full amount up front, or are we paying the annual amount?

[4505] Tracey Vackar: Yeah, so we're paying an annual amount. It's a four-year lease agreement, and it's broken down into payments, and that has been identified on the board agenda.

[4512] Aiden Hill: So is the total $533,000, or $153,000, or is that a per year cost?

[4520] Tracey Vackar: No, that's the total and then it's broken out. I think it tells you a price of what's being broken out inside that preamble.

[4527] Aiden Hill: Number one, additional questions. Member Thomas.

[4531] Nancy Thomas: It's more of a comment. It seems to me that if Chromebooks and the software are part of the curriculum, that we should make sure, especially in the future, that we are using the software as part of doing our up front.

[4551] Tracey Vackar: 100% agreed. I'm really thankful to Ms. Allard and her team for letting us know this was not something that was on our radar screen prior to Ms. Allard coming, that the devices needed to have a refresh on it, and that the current curriculum required they have this. It was important for us to have it for PD. And so we very quickly worked on a triage plan to make this happen in a way that was affordable, met our budget needs. for what had already been planned within the budget for some refresh. And this is the best recommendation that we're bringing back to you at this point.

[4584] Nancy Thomas: Is PD going to be offered to all the teachers on this curriculum this year?

[4589] Tracey Vackar: Yes, ma'am. It is. So they will be having that on the, what date is it? The 6th? On the 6th as well as follow up on the other district exam. Yeah. So there will actually be a cycle to be able to help and support our teachers with this. on new curriculum adoption. It's an important one. It's important to your goals. And we recognize that our teachers need to have the support systems available to in the right devices.

[4615] Nancy Thomas: When is the next time that the state is going to come out with a list of recommendations for ELA? Are we kind of doing this prematurely?

[4627] Tracey Vackar: Do you know that answer, Suffrage?

[4631] Karen Allard: We're expecting a new type of framework around 26-27, which would then give school districts the opportunity to start to look at new adoptions in 28, with the opportunity, if we want to, to start to stop at another adoption process around 29-30, is the current timeline from the state.

[4648] Tracey Vackar: Thank you. Which is actually ideal, kind of, if you look at the cycle here, actually, of this lease agreement that actually works quite well.

[4656] Nancy Thomas: Let's hope we don't have to do a complete new ELA adoption in four years.

[4664] Aiden Hill: OK. And then I had just a couple of questions and a request. And so the first question is, so you talked about how we're going through a procurement consortium. And this original bid was coming out of Arizona. So we're able to even go into consortiums that are outside of our state? Yes, we are. OK. Great. And do we have a sense, I mean, and I know that this is just a ballpark, but do we have a sense of how much we might have saved using this consortium pricing versus if we did it ourselves?

[4699] Tracey Vackar: Mr. Olien, you're online. Do you, by any chance, know what that information is? I know we looked at several different manufacturers. We were looking at who could meet the specs, and we were also looking at who could meet our timelines to make sure that we had devices in time.

[4714] Bill Olien: Thank you. Thank you. Hopefully you can hear me okay. Yes part of Part of it was just looking at obviously number one. We had to get these things quickly in order The curriculum the start of the school year. So that was number one number two We wanted to be and that's why we're using this process here. Number two is most cost-effective We did look at other options, but this was ends up being the cheapest option I apologize for not having numbers off the top of my head But I do remember being I can't remember the exact number but it was something less per Chromebook

[4744] Aiden Hill: Okay, it would just be great if, at your convenience, if you could maybe just give us a little detail, it would be helpful. Number one, do you have a question?

[4750] Bill Olien: Yeah, so some, if I had to guess, somewhere around 20,000.

[4755] Aiden Hill: Okay, okay, great.

[4756] Bill Olien: Number one?

[4757] Phuong Nguyen: Yes, generally the consortium pricing is much, much lower than if you were to go out. Even if we had a regular account with CDWG, their pricing to us would still be higher than what is bidded out on the consortium. So I just know because I just finished that.

[4775] Aiden Hill: I understand. And as a fellow analytical, since we learned that earlier, we're just both, we're both, yeah, so we're just interested in the numbers. So I'm just curious about that.

[4789] Tracey Vackar: Yeah, and I will say the school district that we got the bid for, I think it was actually, I think it was a city that we got, city or school district, I can't remember now which one it was, they actually had 6,000 devices that they were actually going after. So we got the pricing on 6,000 devices versus the 200 that we're looking at. So really we get a much better value for being in that situation.

[4810] Aiden Hill: Great, and then the request is, If we could post the quotes that we've gotten back on this to the website, that would be great.

[4820] Tracey Vackar: It would be the quote for this particular item.

[4822] Aiden Hill: For this, yeah. OK, wonderful. OK, so unless there's additional questions, can I get a motion to approve 9.2?

[4830] Nancy Thomas: I move that we approve 9.2. I'll second.

[4834] Aiden Hill: OK. Ms. Lemus, we could do board docs.

[4838] Toya Lemus: Yes.

[4848] Phuong Nguyen: OK.

[4855] Toya Lemus: All votes are in. Member Thomas, yay. President Hill, yay. Member Fong, yay. And Vice President Jones, yay.

[4865] Aiden Hill: Great. Unanimous. And member Plancarte is absent.

[4870] Toya Lemus: Correct. Member Plancarte absent.

[4872] Aiden Hill: Great. My apologies. OK. No worries. All right. Moving on to 9.3, resolution 2024.25.01, committed fund balance. Superintendent?

[4881] Tracey Vackar: Thank you. I'm going to turn this item over to Bill Olean to introduce. Yes.

[4885] Bill Olien: Hi. I hope that you're able to hear me. So if you remember when we passed the budget back in June at the end of the last board meeting, There was in the budget section of committed funds. And so, as I mentioned there last time, we have to come back to the board in order to move the money from these areas into the specific budgets. So, for example, you know, good examples, we're doing the roof repair, we're going to trial nutrition, we're doing the technology refresh. And so, we were looking at, you know, the rest of this year, what are the things we're going to have kind of absolutely have to do to make it through the year. And so, this is the purpose of this moving into those budgets.

[4927] Aiden Hill: Great. Thank you, Mr. Arlene. Questions from the board?

[4930] Nancy Thomas: I have a question. What percentage is this amount, $1.55 million, of our ending fund balance? And does that meet the state requirements for having this resolution?

[4944] Bill Olien: I'm sorry. I broke up there a little bit. Could you repeat the question?

[4948] Nancy Thomas: Yeah. What percentage is this $1.55 million of our ending fund balance, and I understand that we have to have a percentage of our, and what, I guess the question is, is this the amount that we are required to have a resolution for as a committed fund because of the state requirements?

[4974] Bill Olien: Well, we are required any time things are committed category, we're required to, the board's required to move this in this area. As far as, so it's, you know, if you recall from the board meeting, you know, the total amount that we had set aside potentially for community was quite a bit more than this, was more than this. So this is definitely kind of the minimum we need to do.

[5012] Nancy Thomas: Right, I assume, what I understand is this is the minimum amount that we have to commit to meet the requirement.

[5023] Tracey Vackar: Maybe I can help. So first of all, we still have to maintain our 3% reserve. So that's not touching this. This is the part that was above and beyond that we had inside those committed funds. that we actually took a resolution on at the time that you adopted your budget. And we actually called out some things and said that if we had to come back and use something, we were going to bring it back to you and let you know. That's what we're doing now is we're giving you that information that, yes, we are asking to be able to use those specific committed funds to be able to help with these things. We actually did it last year, but they didn't make the purchases in time. We were still working through the process to be able to do it, which is why you see the fence piece in particular coming back.

[5065] Nancy Thomas: And my recollection is that the committed funds were required to be committed because it was over the amount that we were allowed to. That's correct. To keep in our ending fund balance. So my question is kind of related to that. Is this the amount that we are committed to that needs to be committed so that we can meet the state requirements for our reserves? Absolutely.

[5089] Tracey Vackar: Thank you. Yes, absolutely. That is what this means.

[5092] Aiden Hill: Yes. Okay, any other questions?

[5098] Tracey Vackar: Just for the public, I just wanted to make sure that they knew that we had a 3% reserve still. Right.

[5103] Aiden Hill: So can I get a motion to approve 9.3, Resolution 24-2501, committed fund balance?

[5110] Kat Jones: I'll make a motion to approve 9.3. I'll second that.

[5112] Aiden Hill: Okay, Vice President Jones moves, Member Thomas seconds. Can we do our board docs vote, please?

[5123] Toya Lemus: Yes, it's now open. Member Thomas, yay. President Hill, yay. Member Fong, yay. Vice President Jones, yay. Member Plancarte, absent.

[5149] Aiden Hill: Great. Thank you. Motion carries. OK. So moving on to item area 10, consent agenda personnel items. So we do have a request from the board member to speak on on the personnel report, so we'll pull that. But do we have, does anybody else want to pull the additional item? Okay, so can I get a motion to approve 10.3?

[5178] Nancy Thomas: I move that we approve 10.3, job description for Director of Maintenance Operations and Transportation. I'll second.

[5188] Aiden Hill: Okay, Member Thomas moves, Vice President Jones second. If we can do the board docs Vote, please.

[5224] Toya Lemus: Member Thomas, yay. President Hill, yay. Member Fong, yay. Vice President Jones, yay. Member Plancarte, absent.

[5234] Aiden Hill: Great, thank you. Motion carries. So personnel reports, Ms. Parks, would you like to come up and ask or make your comment?

[5244] Cindy Parks: Yes, and I would just like to first start off by saying that it was quite shocking to find out that this agenda was posted for this 315 meeting and all of the items that are located that are on the agenda. And even though your agenda is apparently very little print at the very bottom, there's nothing in the calendar that stated that this was taking place, nor the CSBA, which to me is your workshop and there wasn't anything that you were going to vote on. But there are things that you're voting on now, especially this personnel report. where there are principal and high level management positions that the public was not being made aware of in a timely fashion and your agendas were not posted, a hard copy was not posted on the doors, the front doors. So the public that, you know, unless you're actually monitoring board docs continually, you don't know, you wouldn't have known that this is taking place. The only reason I knew is it popped up on my YouTube that there was, because I subscribe, that your meeting was taking place. So I would hope that maybe you could get a recap of how some of these selections were made. I did initially sit in on the Kennedy principal interviews as the site council chair for Kennedy for the last two years, but you have a lot of other management positions on here too, and the people that are listed on here were not a part of that pool of the interview that I sat in. So I would encourage you to perhaps get an update on how exactly this transpired and how these people were selected to be brought forward to you. Thank you.

[5342] Nancy Thomas: Ms. Baker, could you clarify what you told us about the agenda being posted?

[5349] Aiden Hill: On the door?

[5352] Nancy Thomas: Yes.

[5353] Aiden Hill: So this agenda was posted on our doors outside?

[5359] Toya Lemus: Believe mrs. Park is correct the the agendas were not posted on the window, so I take full responsibility for that as far as What she's referencing about the agenda not being posted on the website so being in my new role I will check with the administrative assistance on how to do that so my apologies for that

[5387] Toya Lemus: It's a matter of the process to make sure that you're all covered, because I'm not the only one that's doing this. Sure. Thank you. Thank you, Ms. Parks. I appreciate that.

[5396] Tracey Vackar: We do appreciate it.

[5398] Aiden Hill: Thank you. OK. And just a comment regarding the personnel report that, and we talked about this in the last meeting, that we are making a lot of last minute hires to try to make sure that we have a full complement as we move into the school year. And the board has basically kind of deputized the superintendent to make certain decisions during the summer months so that we can make sure to have that, but understand the request from the community that they would like to have a little bit more detail as we put people into place. Any other questions or comments regarding the personnel report? Can I get a motion to approve?

[5450] Kat Jones: I'll make a motion to approve.

[5453] Aiden Hill: Second.

[5455] Kat Jones: I'll second that.

[5456] Aiden Hill: So Vice President Jones moves. Member Thomas seconds. Can we do a board docs vote, please?

[5463] Toya Lemus: Online voting is open now. Thank you. Member Thomas, yay. President Hill, yay. Member Fong, yay. Vice President Jones, yay. Member Plancarte, absent.

[5486] Aiden Hill: Great. Thank you. Motion carries. Moving on to Item 11, Consent Agenda and Non-Personnel Items. Are there any items that anybody would like to pull?

[5500] Tracey Vackar: I may make my notation with regards to the Williams uniform complaint. There were no quarterly items for this.

[5509] Aiden Hill: Any questions or any requests to poll anything? OK, can I get a motion to approve 11.1 through 11.10? I'll make a motion to approve 11.1 through 11.10. Or 11.2. I'm sorry, 11.2.

[5532] Phuong Nguyen: I'll second.

[5535] Aiden Hill: All right. So member, Vice President Jones approves, or I have motions. And member Nguyen, it's been a long day. Member Nguyen seconds. Can we get, do a roll, a four dots vote, please?

[5555] Toya Lemus: Yes. Online voting is now open.

[5560] Aiden Hill: I don't think that this is right. So are we just approving 11.2? No, it should be 11.2 through 11.10. Or is there a way that you can do it just for the entire 11?

[5576] Tracey Vackar: You really are taking 11.1 as being?

[5580] Aiden Hill: Well, correct. Do you know how to do that, Ms. Lemus? I do not. OK. No.

[5588] Nancy Thomas: So it seems to me we are approving 11.1 because nothing was pulled.

[5592] Aiden Hill: So maybe we do this. Maybe you pull this back. Let's you just do a roll call vote. So we'll do a roll call vote, and then you can note it later on. So if we could do a roll call vote for 11.2 through 11.10. We've already had a motion and a second.

[5609] Tracey Vackar: Motion was, it's a confirmation motion. It was by Katherine Jones, seconded by Phuong Nguyen.

[5624] Toya Lemus: Member Thomas? Yes. Member Nguyen? Yes. Member Plancarte absent? Vice President Jones? Yes. President Hill?

[5632] Aiden Hill: Yes. Okay, motion carries. All right, so moving on to 12 adjournment. So since Mr. Williams is here, we can, we can, there are other topics we could cover if you would like. I'm very good at making that motion. I will make that my statement. All right. So can I get a motion to adjourn the meeting?

[5659] Kat Jones: I'll make a motion to adjourn the meeting. I'll second that.

[5662] Aiden Hill: All right. Vice President Jones moves and Member Thomas seconds. And let's just do a roll call vote.

[5672] Toya Lemus: Member Thomas? Yes. Member Nguyen?

[5675] Toya Lemus: Member Plancarte absent, Vice President Jones? Yes. President Hill?

[5679] Aiden Hill: Yes. Okay, meeting adjourned.

1. CALL TO ORDER

1.1 Roll Call

   Type                        Procedural

TRUSTEES:

President Aiden Hill
Vice President/Clerk Katherine Jones
Member Phuong Nguyen
Member Carina V. Plancarte
Member Nancy Thomas

STUDENT BOARD MEMBER:

Member Joy Lee

1.2 Meeting Practices and Information

   Type                        Information, Procedural

IN-PERSON MEETING INFORMATION:

Please see the attached meeting information in English and Spanish.


OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in-person
at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live
audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by
submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-
card with the Executive Assistant.

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

1.3 Public Comment on Closed Session Items

   Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the
community to express their views to the Board.

If a constituent wishes to address the Board on any agenda item:
        In-Person Comment: please submit a completed speaker card to the Board's Executive Assistant before the start of the
        meeting, or prior to the calling of the section for public comment.
        Audio-Only Virtual Comment: please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org by 1:00
        PM the day of the meeting. Please label your email as " AUDIO-ONLY PUBLIC COMMENT" and include your name as it will appear
        on Zoom, your phone number, email address, and the agenda item number related to your comment.

Please see detailed instructions for public comment on the link: http://go.boarddocs.com/ca/nusd/Board.nsf/goto?
open&id=C4Q2D4019F40

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

1.4 Recess to Closed Session

   Type                        Procedural

PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

2. CLOSED SESSION

2.1 Copy of Public Employee Appointment/Discipline/Dismissal/Release/Complaint(Gov. Code, � 54957.6): Principal Appointments (1),HR Assistant Superintendent (1), Personnel Matter (2 cases)

   Type                        Action, Discussion, Information

   Fiscal Impact               Yes

   Budgeted                    Yes

   Budget Source               General Fund

   Goals                           VISION: The Newark Unified School District, in partnership with the community, will be a
                                   model of world-class education that develops the unique abilities of every student.

Information will be provided by the Interim Superintendent and Interim Assistant Superintendent of Human Resources with
an update on recruitment, recommendations/appointments/release for personnel.

3. REPORT OF CLOSED SESSION ACTIONS

3.1 Report of Closed Session Actions

   Type                        Action, Procedural

PURPOSE:

If available, a report of the closed session will be provided by the Board President.

4. RECONVENE TO OPEN SESSION

4.1 Pledge of Allegiance

   Type                        Procedural

PURPOSE:

The Governance Team will recite the Pledge of Allegiance

4.2 Meeting Practices and Information

   Type                        Information, Procedural

IN-PERSON MEETING INFORMATION:

Please see the attached meeting information in English and Spanish.

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in-person
at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live
audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by
submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-
card with the Executive Assistant.

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

5. APPROVAL OF AGENDA

5.1 Approval of the Agenda

   Type                        Action

   Recommended                 The recommendation is that the Board of Education approve the agenda for this meeting.
   Action

PURPOSE:

Members of the Governance Team and Superintendent may request that the agenda be amended or approved as presented.

Motion & Voting

6. EMPLOYEE ORGANIZATIONS

6.1 Employee Organizations

   Type                        Information

PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief
presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA

2. CSEA

7. PUBLIC COMMENT

7.1 Public Comment on Non-Agenda Items

   Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their
views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

7.2 Public Comment on Agenda Items

   Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their
views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

8. SUPERINTENDENT REPORT

8.1 Superintendent Report

   Type                        Information

PURPOSE:

The Interim Superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of
the board or the superintendent.

BACKGROUND:

The presentation and information will be provided by the Interim Superintendent.

9. NEW BUSINESS

9.1 Agreement: Rodan Builders, Inc. - Bid Award for the Kennedy Elementary School Re-Fencing Project

   Type                        Action

   Fiscal Impact               Yes

   Dollar Amount               $291,500.00

   Budgeted                    Yes

   Budget Source               Fund 25 Developer Fee

   Recommended                 The recommendation is that the Board of Education award an Agreement with Rodan Builders,
   Action                      Inc. for the Kennedy Elementary School Re-Fencing Project (Bid No. 05-2023-24).

PURPOSE:

To authorize staff to award the Kennedy Elementary School Re-Fencing Project to the lowest, responsible and responsive
bidder, Rodan Builders, Inc.

BACKGROUND:

The project has undergone a competitive bidding process.      A Notice to Bidders was publicly advertised in the Tri City
Voice/Daily Journal on May 24, 2024, and May 31, 2024.       A mandatory pre-bid conference occurred on June 6, 2024, where
eight (8) contractors attended.    Bids were publicly opened on June 25, 2024, with three (3) contractors responding.

The total bid price of $291,500.00 includes an unidentified conditions allowance of $26,500.00.         Any unused allowance will be
credited to the District via deductive change order.

  File Attachments
  Kennedy Fencing Summary of Bids.pdf (93 KB)
  Rodan Builders Agreement.pdf (163 KB)

Motion & Voting


The recommendation is that the Board of Education award an Agreement with Rodan Builders, Inc. for the Kennedy
Elementary School Re-Fencing Project (Bid No. 05-2023-24).

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

9.2 Lease of Teacher Chromebooks � City of Mesa, Arizona RFP #2018011/National IPA Cooperative

   Type                        Action, Action (Consent), Procedural

   Fiscal Impact               Yes

   Dollar Amount               $153,274.40

   Budgeted                    Yes

   Budget Source               Instructional Materials and General Fund

   Recommended                 The recommendation is that the Board of Education approve a four (4) year lease of teacher
   Action                      Chromebooks and white glove services from CDW-G/Insight Financial Services.

PURPOSE:

The purpose is to have the Board approve the lease of two hundred (200) Chromebooks for ELA Teachers at the
Elementary/Middle School and for white glove services and repairs.        The devices will be purchased from CDW-G, utilizing the
City of Mesa Arizona RFP No. 2018011, through the National IPA Cooperative Purchasing Program, with financing through
Insight Financial Services at an annual amount of $38,316.60 for four (4) years.

Public Contract Code Section 12100 allows the District to utilize existing contracts without formally bidding.      CDW-G was
awarded the City of Mesa, Arizona RFP #2018011 which is part of the National IPA Cooperative Purchasing Program.

BACKGROUND:

The District has identified a refresh plan for teacher devices and. This lease program provides teachers with updated
Chromebook and repair support necessary for the ELA adoption for Elementary and Middle School.

  File Attachments
  9799_Certificate of Incumbency NUSD.pdf (217 KB)
  9799_Master Lease Agreement_NUSD.pdf (229 KB)
  9799_Notice and Acknowledgement of Assignment NUSD.pdf (212 KB)
  IFS - CDWG Asus Lease Proposal 7162024 NUSD.pdf (164 KB)
  Chromebook Purchase - Mesa - IPA Contract.pdf (1,266 KB)
  Chromebook Purchase - contract extension.pdf (278 KB)

Motion & Voting
The recommendation is that the Board of Education approve a four (4) year lease of teacher Chromebooks and white glove
services from CDW-G/Insight Financial Services.

Motion by Nancy Thomas, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

9.3 Resolution 2024.25.01 Committed Fund Balance

   Type                        Action

   Recommended                 The recommendation is that the Board of Education approve Resolution 2024.25.01
   Action                      Committed Fund Balance.

PURPOSE:

To approve the designations to fund balances as presented in Resolution 2024.25.01 Committed Fund Balance.

BACKGROUND:

On June 25, 2024 the Board adopted Resolution 2023.24.48 Budget Adoption for 2024-25. As a result of aged facilities and
needs for ongoing repairs/replacements and technology devise refresh, Resolution 2023.24.01 designates $1,550,000 in
general funds as Committed Fund Balance.

  File Attachments
  Resolution - 2024.25.01 - Designating Committed Fund Balance to Operating Budget.pdf (64 KB)

Motion & Voting
The recommendation is that the Board of Education approve Resolution 2024.25.01 Committed Fund Balance.

Motion by Katherine Jones, second by Nancy Thomas.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

10. CONSENT AGENDA: PERSONNEL ITEMS

10.1 PLACEHOLDER - One Consented Vote

   Type                        Action

   Recommended                 It is recommended that the Board of Education approve, under one consented vote, the
   Action                      agenda items under Consent-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There
will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any
member of the Board and acted upon separately.

10.2 Personnel Report

   Type                        Action

   Fiscal Impact               Yes


   Budgeted                    Yes

   Budget Source               General Fund/LCAP

   Recommended                 The recommendation is that the Board of Education ratify the personnel report as presented.
   Action

   Goals                           MISSION: The Newark Unified School District will inspire and educate all students to
                                   achieve their full potential and be responsible, respectful, and productive citizens.
                                   VISION: The Newark Unified School District, in partnership with the community, will be a
                                   model of world-class education that develops the unique abilities of every student.

PURPOSE:

The purpose is for the Board of Education to ratify the Personnel Report as presented.

BACKGROUND:

All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to
the Board for ratification.

  File Attachments
  HR PAL 07.15.2024 BD.pdf (155 KB)

Motion & Voting
The recommendation is that the Board of Education ratify the personnel report as presented.

Motion by Katherine Jones, second by Nancy Thomas.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

10.3 JOB DESCRIPTION: Director of Maintenance, Operations & Transportation

   Type                        Action

   Absolute Date               Jul 15, 2024

   Budgeted                    Yes

   Recommended                 The recommendation is for the Board of Education to approve the job description for Director
   Action                      of Maintenance, Operations & Transportation.

PURPOSE:

The purpose is for the Board to review the job description for Director of Maintenance, Operations & Transportation.

BACKGROUND:

The item is for the Board to approve a job description for the position of Director of Maintenance, Operations &
Transportation.    This job description was last revised in November 2015.     The new job description better reflects the duties
and responsibilities of the position and is better aligned with the District's core mission.

  File Attachments
  Director MOT Job Description Board Approved 11.17.2015.pdf (100 KB)
  Director MOT Job Description Pending Board Approval 07.15.2024.pdf (417 KB)


Motion & Voting
The recommendation is for the Board of Education to approve the job description for Director of Maintenance, Operations &
Transportation.

Motion by Nancy Thomas, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

11. CONSENT AGENDA: NON-PERSONNEL ITEMS

11.1 PLACEHOLDER - One Consented Vote

   Type                        Action

   Recommended                 It is recommended that the Board of Education approve, under one consented vote, the
   Action                      agenda items under Consent Non-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There
will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any
member of the Board and acted upon separately.

11.2 POLICY UPDATE: Board Policy and Administrative Regulation 3550 Food Service/Child Nutrition Program

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Board Policy and
   Action                      Administrative Regulation 3550 Food Service/Child Nutrition Program.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and
administrative regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading.

Board Policy 3550 - Food Service/Child Nutrition Program
CSBA Last Update: 2024-03-01       |  NUSD Last Update: 2012-10-30


Administrative Regulation 3550 - Food Service/Child Nutrition Program
CSBA Last Update: 2024-03-01       |  NUSD Last Update: 2012-10-30

  File Attachments
  Policy 3550 - Food Service_Child Nutrition Program (1).pdf (78 KB)
  Regulation 3550 - Food Service_Child Nutrition (1).pdf (83 KB)

Motion & Voting

11.3 POLICY UPDATE: Board Policy and Administrative Regulation 3554 - Other Food Sales

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Board Policy and
   Action                      Administrative Regulation 3554 - Other Food Sales.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and
administrative regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading.

  File Attachments
  Regulation 3554 - Other Food Sales.pdf (92 KB)

Motion & Voting
The recommendation is that the Board of Education approve the updated Board Policy and Administrative Regulation 3554 -
Other Food Sales.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

11.4 POLICY UPDATE: Board Policy 4111/4211/4311 - Recruitment and Selection

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Board Policy
   Action                      4111/4211/4311 - Recruitment and Selection.


   Goals                           MISSION: The Newark Unified School District will inspire and educate all students to
                                   achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policy.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading.

Board Policy 4111/4211/4311 - Recruitment and Selection updated updated to reflect NEW GUIDANCE from the California
Department of Education and the Commission on Teacher Credentialling related to the benefit to students when district staff
reflects the racial, ethnic, linguistic and cultural diversity of the district, and when the district's recruitment and selection
process seeks to establish and maintain a diverse staff. Additionally, policy updated to include that the pay scale for an open
position be included in the job posting. In addition, policy updated to include that discrimination against a person in hiring
based on the person's use of cannabis off the job and away from the workplace is prohibited, and reflect NEW LAW (SB 700,
2023) which prohibits the district from requesting information from an applicant related to the applicant's prior use of
cannabis, apart from the person's criminal history, unless the district is otherwise legally permitted to consider or inquire
about that information, In addition, policy updated to provide that the district retains the right to maintain drug-free schools
and to prohibit employees from possessing, being impaired by, or using cannabis while on the job. Policy also updated to
include that, in addition to Governing Board approval and district needs, the provision of incentives to recruit teachers be in
accordance with any applicable collective bargaining agreement.

  File Attachments
  Policy 4111 - Recruitment And Selection.pdf (87 KB)
  Policy 4211 - Recruitment And Selection.pdf (87 KB)
  Policy 4311 - Recruitment And Selection.pdf (87 KB)

Motion & Voting
The recommendation is that the Board of Education approve the updated Board Policy 4111/4211/4311 - Recruitment and
Selection.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

11.5 POLICY UPDATE: Administrative Regulation 4112.5/4212.5/4312.5 - Criminal Record Check

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Administrative
   Action                      Regulation 4112.5/4212.5/4312.5 - Criminal Record Check.

   Goals                           MISSION: The Newark Unified School District will inspire and educate all students to
                                   achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated administrative
regulation.


BACKGROUND:

This is the FIRST reading of the attached regulation. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved regulation.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the regulation will be brought back for
an additional reading.

Administrative Regulation 4112.5/4212.5/4312.5 - Criminal Record Check updated to reference that discrimination against a
person in hiring based on the person's use of cannabis off the job and away from the workplace is prohibited, including NEW
LAW (SB 700, 2023) which prohibits the district from requesting information from an applicant related to the applicant's prior
use of cannabis, apart from the person's criminal history, unless the district is otherwise legally permitted to consider or
inquire about that information. Additionally, regulation updated for clarity.

  File Attachments
  Regulation 4112.5 - Criminal Record Check.pdf (106 KB)
  Regulation 4212.5 - Criminal Record Check.pdf (106 KB)
  Regulation 4312.5 - Criminal Record Check.pdf (106 KB)

Motion & Voting
The recommendation is that the Board of Education approve the updated Administrative Regulation 4112.5/4212.5/4312.5 -
Criminal Record Check.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

11.6 POLICY UPDATE: Board Policy 4117.3 - Personnel Reduction

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the recommended changes and
   Action                      approve the updated board policy.

   Goals                           MISSION: The Newark Unified School District will inspire and educate all students to
                                   achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the udpated board policy.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School
Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final,
Board approved policy.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading

Board Policy 4117.3 - Personnel Reduction updated to clarify requirements related to the determination of the order of layoffs
when it is necessary to reduce the number of certificated employees for economic reasons specified in law.          Section on
"Reappointment" revised to address priority for offering a laid-off employee first opportunity for substitute service during the
period of preferred right to reappointment.


  File Attachments
  Policy 4117.3 - Personnel Reduction.pdf (84 KB)

Motion & Voting
The recommendation is that the Board of Education approve the recommended changes and approve the updated board
policy.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

11.7 POLICY UPDATE: Board Policy and Administrative Regulation 4218 - Dismissal/Suspension/Disciplinary Action

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Board Policy and
   Action                      Administrative Regulation 4218 - Dismissal/Suspension/Disciplinary Action.

   Goals                           MISSION: The Newark Unified School District will inspire and educate all students to
                                   achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and
regulation.

BACKGROUND:

This is the FIRST reading of the attached policy and regulation. The language is sanctioned by the California School Board
Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These
notations will be removed from the final, Board approved policy and regulation.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy and/or regulation will be
brought back for an additional reading.

Board Policy 4218 - Dismissal/Suspension/Disciplinary Action updated to add that the Governing Board expects all employees
to serve as positive role models at school and in the community for consistency with expectations for certificated staff,
generalize the material related to the basis for disciplinary action, and reflect NEW COURT DECISION (Visalia Unified School
District v. PERB) which held that service as a union officer constitutes protected activity under the Educational Employment
Relations Act for purposes of complaints of retaliation for union activities, and that     retaliation solely for engaging in
protected activities is prohibited. Additionally, policy updated to amend the list of what may be considered disciplinary actions
to more closely align with law, clarify that if a timely request for a hearing is submitted, a third-party hearing officer is
required to conduct the hearing if the Board has delegated such authority, and       to add new section "Compulsory Leave of
Absence" for consistency with law and the accompanying administrative regulation.

Administrative Regulation 4218 - Dismissal/Suspension/Disciplinary Action updated to reference that discrimination against a
person in termination or any term or condition of employment based on the person's use of cannabis when off the job or
away from the workplace is prohibited. Additionally, regulation updated to delete outdated material and for clarity.

  File Attachments
  Policy 4218 - Dismissal_Suspension_Disciplinary Action.pdf (102 KB)
  Regulation 4218 - Dismissal_Suspension_Disciplinary Action.pdf (106 KB)

Motion & Voting


The recommendation is that the Board of Education approve the updated Board Policy and Administrative Regulation 4218 -
Dismissal/Suspension/Disciplinary Action.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

11.8 POLICY UPDATE: Board Policy 4231 - Staff Development

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Board Policy 4231 -
   Action                      Staff Development.

   Goals                           MISSION: The Newark Unified School District will inspire and educate all students to
                                   achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policy.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading.

Board Policy - Staff Development updated to reflect NEW LAW (SB 1060, 2014) which requires any district that offers a
program of professional growth for classified employees involved in the direct instruction of students to evaluate professional
learning based on specified criteria.   Policy also updated to reflect SB 590 which requires any district that expends funds for
staff development for an school site staff to consider the staff development needs of its classified school employees and lists
topics that may be included in staff development for classified staff.    Policy also adds optional paragraph re:    staff
development for classroom instructional aides and reflects NEW LAW (AB 97) which redirects funding for the Professional
Development Block Grant into the LCFF.      Policy revises and expands the list of topics that may be addressed in staff
development, adds optional language encouraging involvement of classified staff and others in developing the staff
development program, and adds new language re: using the evaluation process to identify individual needs for staff
development. Updated regulation deletes section on Instructional Time and Staff Development Program, repealed by NEW
LAW (AB 825 - categorical reform), and revises and expands allowable types of activities.

  File Attachments
  BP 4231 Staff Development 07.15.2024.pdf (199 KB)

Motion & Voting
The recommendation is that the Board of Education approve the updated Board Policy 4231 - Staff Development.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

11.9 California Department of Education Consolidated Application and Reporting System 2024-25 Spring Release Certification

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education ratify the Consolidated Application and
   Action                      Reporting System (CARS), 2024-25 Spring Release Certification.

   Goals                           4. Fiscal Health

PURPOSE:

The purpose of this item is to provide the California Department of Education with the information needed to fund a wide
variety of federal and state programs that bring supplementary funding into the school district.

BACKGROUND:

The Consolidated Application and Reporting System (CARS) -- formerly known as Consolidated Application or "CON APP" for
short -- is the state's mechanism for both funding of identified state and federal categorical programs and required reporting for
many of them.    It provides the entitlement amounts of these programs as well as required considerations for expenditures. The
California Department of Education requires the local educational agency (LEA) to review and receive approval of their
Application for Funding selections with their local governing Board.

Each year, the programs included in the CARS change based on federal/state mandates and different methods of gaining or
disseminating information.   This is the 2024-25 Spring Release Certification.

CARS brings funds into the school district for a variety of programs including Title, I, Title II, Title III and Title IV.

Each of the identified programs has specified guidelines or requirements for their expenditure.   All titled programs are federally funded.
Title I, Part A dollars are used to support the increased achievement of at-risk students, primarily in reading and math.        (We currently
have eight schools receiving these funds.)   Title II, Part A (Teacher Quality) monies are used to support teacher evaluation, as well as
teacher professional development. Title III English Learner and Immigrant are used to support our English language learners. Title IV is
used to fund school improvement programs for student academic success.

  File Attachments
  CARS 23-24 Spring Data Collection and 24-25 Application.pdf (1,937 KB)

Motion & Voting
The recommendation is that the Board of Education ratify the Consolidated Application and Reporting System (CARS), 2024-
25 Spring Release Certification.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

11.10 Williams Uniform Complaint Quarterly Report April 1, 2024 - June 30, 2024

   Type                        Action

   Absolute Date               Jul 15, 2024

   Recommended                 The recommendation is that the Board of Education approves the Williams Uniform Complaint
   Action                      Quarterly Report for the period of April 1, 2024 - June 30, 2024.

PURPOSE:

The purpose is for the Board of Education to receive and approve the Williams Uniform Complaint Quarterly Report for the
period of April 1, 2024 - June 30, 2024.


BACKGROUND:

Education Code 35186 requires that the Superintendent of a school district report summarized data on the nature and
resolution of all complaints filed under the Williams Uniform Complaint Procedures to the local Board of Education and the
County Superintendent of Schools on a quarterly basis. The report must include the number of complaints by general area,
the number of resolved and unresolved complaints, and be publicly presented at a regularly scheduled Board meeting. The
attached report is presented to the Board for the period of April 1, 2024 - June 30, 2024.

  File Attachments
  Q423-24 UCP Report for Board 07.15.2024.pdf (403 KB)

Motion & Voting
The recommendation is that the Board of Education approves the Williams Uniform Complaint Quarterly Report for the period
of April 1, 2024 - June 30, 2024.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

12. ADJOURNMENT

12.1 PLACEHOLDER - Extend Meeting

   Type                        Action

   Recommended                 The recommendation is that the Board of Education extends the meeting to ____ P.M.
   Action

PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

12.2 Adjournment

   Type                        Action

   Recommended                 The recommendation is that the Board of Education adjourns this meeting.
   Action

PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

Motion & Voting
The recommendation is that the Board of Education adjourns this meeting.

Motion by Katherine Jones, second by Nancy Thomas.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones

1. CALL TO ORDER

Procedural: 1.1 Roll Call

Nancy Thomas
Aiden Hill
Phuong Nguyen
Katherine Jones
Member Plancarte absent.

Information, Procedural: 1.2 Meeting Practices and Information

Procedural: 1.3 Public Comment on Closed Session Items

Procedural: 1.4 Recess to Closed Session

2. CLOSED SESSION

Action, Discussion, Information: 2.1 Copy of Public Employee Appointment/Discipline/Dismissal/Release/Complaint(Gov. Code, § 54957.6): Principal Appointments (1), HR Assistant Superintendent (1), Personnel Matter (2 cases)

Nothing to report from closed session.

3. REPORT OF CLOSED SESSION ACTIONS

Action, Procedural: 3.1 Report of Closed Session Actions

Nothing to report from Closed Session Actions.

4. RECONVENE TO OPEN SESSION

Procedural: 4.1 Pledge of Allegiance

Information, Procedural: 4.2 Meeting Practices and Information

5. APPROVAL OF AGENDA

Action: 5.1 Approval of the Agenda

The recommendation is that the Board of Education approve the agenda for this meeting.

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries. Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte absent.

6. EMPLOYEE ORGANIZATIONS

Information: 6.1 Employee Organizations

No Employee Organizations present

7. PUBLIC COMMENT

Procedural: 7.1 Public Comment on Non-Agenda Items

No public comment

Procedural: 7.2 Public Comment on Agenda Items

Cindy Parks 10.2- Expressed public agenda was not posted on the lobby doors and not posted on the website in a timely manner. Not enough transparency on the new hires. President Hill granted Superintendent Vackar flexibility to hire all admin and staff positions and vacancies were filled before the start of school.

8. SUPERINTENDENT REPORT

No Superintendent Report

9. NEW BUSINESS

Action: 9.1 Agreement: Rodan Builders, Inc. - Bid Award for the Kennedy Elementary School Re-Fencing Project

The recommendation is that the Board of Education award an Agreement with Rodan Builders, Inc. for the Kennedy Elementary School Re-Fencing Project (Bid No. 05-2023-24).

Motion by Phuong Nguyen, second by Katherine Jones. Final Resolution: Motion Carries. Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte absent.

Action, Action (Consent), Procedural: 9.2 Lease of Teacher Chromebooks - City of Mesa, Arizona RFP #2018011/National IPA Cooperative

Resolution: The recommendation is that the Board of Education approve a four (4) year lease of teacher Chromebooks and white glove services from CDW-G/Insight Financial Services.

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries. Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte absent.

Action: 9.3 Resolution 2024.25.01 Committed Fund Balance

The recommendation is that the Board of Education approve Resolution 2024.25.01 Committed Fund Balance.

Motion by Katherine Jones, second by Nancy Thomas. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Carina Plancarte absent

10. CONSENT AGENDA: PERSONNEL ITEMS

Action: 10.1 PLACEHOLDER - One Consented Vote

Action: 10.2 Personnel Report

The recommendation is that the Board of Education ratify the personnel report as presented.

Motion by Katherine Jones, second by Nancy Thomas. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Carina Plancarte absent

Action: 10.3 JOB DESCRIPTION: Director of Maintenance, Operations & Transportation

The recommendation is for the Board of Education to approve the job description for Director of Maintenance, Operations & Transportation.

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Carina Plancarte absent

11. CONSENT AGENDA: NON-PERSONNEL ITEMS

Action: 11.1 PLACEHOLDER - One Consented Vote

Action, Procedural: 11.2 POLICY UPDATE: Board Policy and Administrative Regulation 3550 Food Service/Child Nutrition Program

The recommendation is that the Board of Education approve the updated Board Policy and Administrative Regulation 3550 Food Service/Child Nutrition Program.