Regular Meeting

Introduction

• Regular Board Meeting held in 2024, focusing on budget adoption, academic accountability, and operational updates.
• Key themes: LCAP approval, fiscal sustainability, stipend transparency, and Dual Language Immersion (DLI) program performance.

Agenda Items

LCAP Presentation & Budget Adoption

• Description:
  • Reviewed 2024-25 Local Control and Accountability Plan (LCAP) aligned with district strategic goals.
  • Metrics: Baseline SBAC scores (35.17% math, 37.35% ELA in 2022-23) and three-year targets (50% proficiency).
  • Structural deficit addressed via unassigned funds ($6.7M in 2023-24, declining yearly).
• Decisions made:
  • LCAP approved unanimously.
  • 2024-25 budget adopted with amendments to reclassify $8M in unassigned funds.

Track & Field Bid Award

• Description:
  • Newark Memorial High School Track and Field Project awarded to OC Jones and Sons for $4.42M (below original $6.9M estimate).
  • Construction to begin post-second home game (September 23, 2024).
• Decisions made:
  • Bid approved via roll call vote (4-0).

Stipend Transparency Review

• Description:
  • Concerns raised over inconsistent stipend allocations (e.g., $300K total, including $40K for induction mentors with irregular amounts).
  • Lack of job descriptions, contracts, and alignment with Collective Bargaining Agreement (CBA) highlighted.
• Decisions made:
  • Directed staff to review stipend policies, create standardized processes, and report back by November 2024.

Healthy Use of Technology Discussion

• Description:
  • Board discussed potential cell phone restrictions in classrooms, citing distractions and mental health impacts.
  • LA Unified’s recent cell phone ban cited as a model.
• Decisions made:
  • No formal action. Topic prioritized for future study session/board retreat.

Dual Language Immersion (DLI) Program Concerns

• Description:
  • Schilling Elementary DLI program criticized for underperformance (2023 SBAC scores 73% below ELA standards, 69% below math).
  • Calls for accountability, including potential cancellation if no improvement by 2025-26.
• Decisions made:
  • No formal action. Program evaluation added to 2024-25 goal-setting agenda.

Public Comments

• Key themes:
  • Limited live participation reported. Written submissions emphasized budget transparency and curriculum equity.
  • Recurring concerns: DLI outcomes, stipend accountability, and classroom technology use.

Follow-Up and Commitments

1. Stipend Policy: Develop standardized processes and job descriptions by November 2024.
2. DLI Program: Review 2023-24 parent survey results and academic metrics in August 2024.
3. Cell Phone Policy: Schedule study session for fall 2024.
4. Bond Planning: Community engagement survey and outreach for potential 2024 bond measure.

Conclusion

• Meeting adjourned with major actions: LCAP/budget adoption, stipend review directive, and DLI accountability focus.
• Next steps: Summer hiring prioritization, July board workshop with CSBA, and August 6th regular meeting.
• Emphasis on fiscal responsibility, academic equity, and stakeholder engagement moving forward.

[1039] Aiden Hill: 14. So item number one, meeting practices and information. Members of the public may observe the meeting via NUSD YouTube channel, live transmission on Comcast 26 or in person at the NUSD boardroom. And Spanish translation is not available right now via Zoom. It is available in person. We have Ms. Martinez here to help us. Regarding public comment, the public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio-only comment via Zoom, with advance notice requested by email at publiccomment at newarkunified.org, a written comment by submitting a speaker card via email at publiccomment at newarkunified.org, or with live in-person comments by submitting a speaker card with the executive assistant. Okay, so Ms. Lemus, moving on to 1.2, roll call. Can we do a roll call vote, please? I mean roll call. Can we do roll call? Let's start with Member Thomas, please.

[1106] Toya Lemus: Member Thomas.

[1109] Nancy Thomas: Here.

[1111] Toya Lemus: Member Nguyen. Here. Member Plancarte absent. Vice President Jones. Here. And President Hill.

[1120] Aiden Hill: Here. And then just point of clarification. So member Thomas is out of town right now regarding the family matter. But she has graciously agreed to join via Zoom. And I think that we've done all the proper postings. I don't know if there's any additional commentary that we need to provide. OK. OK, great. So moving on to 1.3, public comment on closed session items. So we only have one comment card. And given that the item in question involves this person and their family per the Brown Act protocols, we're going to permit this person to come into closed session because it's a personnel issue or a confidential issue. And we need to discuss it at that point. So once we recess, we'll have somebody come and get you to come in and speak with us. OK. So. Moving on to 1.4, Recess to Closed Session. We're covering two items. 2.1, Public Employee Appointment, Employment, Discipline, Dismissal, Release, Government Code 54957 of Subdivision B1, Assistant Superintendent of Business Services slash CBO and Principals. And 2.2, Conference with Legal Counsel regarding anticipated litigation, significant exposure to litigation pursuant to Government Code 54956.9, subdivision D two or three two cases and with that we are recessing to closed session.

[6271] Aiden Hill: Reconvening from closed session at 740 and apologize to the public for the delay. Okay, so item 3.1 report of closed session actions. We do have something to report out. So this is for item 2.2 anticipated litigation settlement agreement 2024 and USD 003. There was a motion to approve member Thomas moved member Jones seconded and The in favor were Jones, Nguyen, Thomas, and Hill. There was no one who was not in favor, and member Plancarte was not present. OK, so moving on to item 4.1, Pledge of Allegiance. Can we all please stand and repeat after me? I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, One nation, under God, indivisible, with liberty and justice for all. OK. So moving on to meeting practices. And given that we don't, do we have any speaker cards? But she's on the agenda, right? Okay. Okay, great. Okay. Given that we only have one speaker and she already knows the practices, we're not going to reread them at this point. So, moving on to Approval of the agenda. Can I get a motion to approve the agenda before you approve that agenda?

[6392] Tracey Vackar: Can I make a couple recommendations, please? We'd like to pull a couple items of staff. We would like to pull item number eleven point eight And we'll be bringing that back The contract that did not get updated We're also point nine point four Which is The Citizens Bond Oversight Committee They are unable to present this evening, and that item will be brought back on August 6th. And they send their apologies, they are not feeling well this evening. And on 10.2, we would like to amend the PAL with regards to pulling the Kennedy principal appointment.

[6445] Aiden Hill: So we're pulling 11.8. And then what number was the bond item?

[6452] Tracey Vackar: The bond item was 9.4.

[6455] Tracey Vackar: And then 10.2 was an amendment to the power report pulling the Kennedy principal assignment.

[6464] Aiden Hill: OK, great.

[6467] Aiden Hill: Yes, and 11.8. So 9.4, 10.2. Well, 10.2 is an amendment. And 11.8. OK. So can I get a motion to approve the agenda with the exception of we're pulling items 9.4 and 11.8 and we're amending 10.2? Can I get a motion, please?

[6486] Kat Jones: I'll make a motion to approve the agenda with those alterations. I'll second.

[6492] Aiden Hill: So member Jones moves, member Nguyen seconds. Do we want to do a roll call vote, Ms. Linus, or do you want to do it through board docs?

[6502] Toya Lemus: I could do the voting through BoardDocs.

[6503] Aiden Hill: Oh yeah, we have to. Actually, I think we have to do it verbal, because Member Thomas is remote, and she can't access BoardDocs. So if we could do a verbal roll call vote, please, starting with Member Thomas.

[6517] Toya Lemus: Member Thomas?

[6519] Nancy Thomas: Yes.

[6521] Toya Lemus: Member Nguyen?

[6522] Nancy Thomas: Yes.

[6523] Toya Lemus: Member Plancarte absent. Vice President Jones?

[6526] Aiden Hill: Yes.

[6527] Toya Lemus: President Hill?

[6528] Aiden Hill: Yes. OK, motion carries. All right, so moving on to item 6.1, public comment on non-agenda items. So I think that this is where Ms. Fellow would come and speak, correct? Yes. So you don't have anything to contribute this evening? No. We're going to be the poorer for it. Yeah. OK.

[6554] Tracey Vackar: I'm going to owe something.

[6555] Aiden Hill: OK.

[6559] Phuong Nguyen: She likes donuts with sprinkles on it.

[6563] Aiden Hill: All right. Mental note. Note to self. OK. OK, so then we don't have any speaker cards for that. Do we have anybody online, Ms. Lemus? We do not have any public comment from online. OK, great. All right, so moving on to 6.2, public comment on agenda items. Again, I don't have any speaker cards, and it sounds like we don't have anybody online. Is that correct? That's correct. OK, great. OK, so then we can move on to 7.1, superintendent report.

[6594] Tracey Vackar: Thank you. Good evening, board. Thank you for the opportunity to be able to share just a few details with you. Staff has been very busy this past week since our last board meeting. We've been working hard with trying to find some new staff members to come join our team. And so I really want to reach out and thank the number of people that have been on the interview panels. that have made this all happen. I'd also like to thank Rachelle Piechowski in advance of the vote here this evening for her work on the LCAP and also going back and making the modifications that were requested. So thank you very much. We appreciate that. And we are ready this evening to be able to bring two of our biggest recommendations to you this year. And that really is our LCAP and our budget. That really drives the conversation of what we have and what we do here each and every day to be able to support kids, to be able to support staff here in the district. So we're excited about those two particular items that are on the agenda this evening. The last thing I want to share with you and the community is that the board will be having a special workshop. It will be a study session that will occur on the 14th and 15th of July. This is around the board work. I've been in conversation with CSBA. The board should have received their survey. That survey needs to be completed by the 8th so that CSBA can do their work behind the scenes to get in preparation for that session. What we would like to ask of the board is that you would consider on the 15th having a very short meeting more related to the PAL and a couple of contractual items that we may need to have done in support of CDE. It would be a very small agenda And there may be one closed session item that we're aware of at this time that we would want to bring to your attention. We see it as being a very brief meeting, mainly just to take care of business.

[6707] Aiden Hill: And this is in advance of the CSBA sessions?

[6710] Tracey Vackar: This would be after the CSBA session. Oh, after. I would do it afterwards. OK. Instead of time. Because your CSBA session starts on a Sunday. That's kind of a usual time.

[6718] Aiden Hill: Oh, so you do it on Monday.

[6719] Tracey Vackar: So we would do the other session afterwards.

[6722] Aiden Hill: OK. Got it.

[6724] Tracey Vackar: OK. And with that, that concludes my report. I want to wish everybody a healthy and safe summer. Drink your drops.

[6731] Aiden Hill: OK, any questions from the board? OK. All right, so moving on to 8.1, presentation of 2425 California School Dashboard Local Indicators.

[6749] Tracey Vackar: It's my pleasure this evening to introduce to you Rochelle Piechowski, who's going to talk share with you the information with regards to our local indicators. This is a requirement of the California Department of Education.

[6771] Rochelle Piechowski: Okay, perfect. Hello, everybody, and welcome. I'm grateful to be here to present to you our California dashboard and local indicator results. Now, This is a requirement from the state of California since January of 2020. And the purpose of this presentation is to review any publicly reported data prior to the adoption of the LCAP. As part of the process, the state has provided self-assessment tools that we have used in the development of this presentation. So in priority one, Priority 1 is about basic services. And this includes teacher assignments and access to instructional materials, clean and safe schools. And this is the FIT report from the Williams Act. And so that comes all from Williams. We don't touch any of that. The rest of the indicators, which are 2, 3, 6, and 7, and I know there's a jump in there. We only report on 2, 3, 6, and 7. And those are a self-reflection tool. And so two is the academic standards. Three is parent engagement. Six is school climate. And seven is the access to a broad course of study. So on the local self-reflection, we're talking about number one, providing professional learning for teachers and the recently adopted academic standards and our curriculum frameworks. And remember, this is already on things in the past, not our new ELA adoption. And so we do have full implementation and sustainability with NGSS. We have full development of ELA and math. And we have initial development of ELD history and social science because we did adopt the history social science two years ago and we're still in the development stage for providing PD for that. Instructional materials that are aligned to recently adopt academic standards in our curriculum framework. We have full implementation and sustainability for ELA, math, NGSS, history, and social science. we have full development of ELD. For implementing policies and programs to support staff in identifying areas where they can improve in instructional delivery aligned to the recently adopted academic standards and our curriculum frameworks, we have full development in ELA, math, NGSS, history, social science, and ELD. For the next slide. This is still priority two. We have progress in developing the capacity of staff and we have full implementation and sustainability. Five in physical education model standards and visual and performing arts. Four in world languages and CTE because we added more classes last year and will continue to add again next year. And initial development in health education current standards. For progress in creating welcoming environments for all families in the community, we have full implementation and sustainability for identifying the professional learning needs of groups and teachers or staff as a whole, and full development in identifying the professional learning needs of individual teachers, and the initial development of providing support for teachers in the standards that they have not yet mastered. And this is total alignment of the teacher induction program. The next one is priority three, thank you very much, is building relationships through parent and family engagement. We do have full implementation of sustainability, progress in developing the capacity of staff, full development and progress in creating welcoming environments for all families in the community, progress in supporting staff to learn about each family's strengths, cultures, languages, and goals for their children, and progress in developing multiple opportunities for the LEA and school sites to engage in two-way communication between families and educators using language that is understandable and accessible to families. And this is our parent square. Building partnerships for student outcomes. We do have full implementation and sustainability to provide professional learning and support to teachers and principals to improve the school's capacity to partner with families. support families and to understand and exercise their legal rights and advocate for their own students and all students. And full development to provide families with information and resources to support student learning and development in the home. They did note in our LCAP surveys that our school community would like to have an increase in homeschool connections and communication and common expectations around how teachers communicate with students are learning and how families can support and extend learning at home. So that is an area we will be working on for next year. Our next slide for priority three is still parent and family engagement seeking input. We do are in full sustainability and implementation of progress in building the capacity and supporting principals and staff to effectively engage families and advisory groups and with decision making. As a reminder that, you know, when we did start off last year, academic year, we did have all of the principals and advisory groups in place. and full development for progress in building the capacity of and supporting family members to effectively engage in advisory groups and decision making. And this includes our Project to Inspire, our LCAP, our school site councils, our ELACs, our DELAC, and so forth. Jumping to priority six, school climate. NUSD administrators, a local climate survey every year that provides valid measure perceptions of school safety and connectedness through California Healthy Kids Survey. So this you will see is from the 22-23 school year because the results for our CHIC survey, which is California Healthy Kids Survey for the 23-24 school has not been disaggregated yet. and so we do not have that data. However, you can see from here, we have the student survey completion from 22-23, staff survey completion, and parent survey completion. Priority seven is the access to a broad course of study. And this is our elementary schools and our secondary schools. In our elementary schools, we have standard-based report cards that provide students and families with information about progress. and all students receive daily instruction in reading, language arts, math, science, and social science. In addition, arts and the STEM programs are provided to all. In the secondary schools, we have a course catalogs, review information for the meeting of A to G requirements. We support for students not meeting course requirements as provided during regular intervention periods. As a reminder, these are bullet points are from the state of California that we have to meet or exceed. Alignment of ROP and CTE pathways increase access for students and academic departments reflect on student data and adjust plans. So as a district, we monitor the level of access that students have to a broad course of study through our attendance, our report cards, as well as monitoring for A to G recourse completion, our AP course enrollment, and our CTE pathway completion. Because of that, we have reported to the state of California for our overall rating summary that our implementation of state academic standards priority two was met, our parent engagement priority three is met, our school climate priority six is met, And our access to a broad course of study priority seven is met for the 23-24 school year.

[7316] Aiden Hill: Thank you, Mr. Piechowski. Questions from the board? Member Thomas, you have any questions? Member Thomas? You want me in? OK. I guess there's no questions on that end. So quick couple of questions, Ms. Piechowski. So first of all, who was involved in putting the self? Who participated in putting the self-reflections together?

[7352] Rochelle Piechowski: Well, it depends on the areas. But for example, in the academic range, that would be the director of teaching and learning, which is also the director of special projects. the assistant superintendent of Ed Services, superintendent, and our principals. And so we're judging that strength. For things like parent engagement, that would be all of our parent groups, which would be the LCAPS, school site councils, ELAC, DELACs, and so forth in our surveys. For our school climate, that would be our CHIC survey, which includes our parents, our school staff, and our students, as well as everybody else involved. And then the access to a broad course of study that is based, again, on what the state of California requirements are, what we have in our course catalogs, what we offer our students, and what classes that they take, and their completion of that.

[7417] Aiden Hill: OK. And then from a process perspective, So you look at all these different criteria. You then come up with a score, right? And then there's multiple scores, but then it leads up to these four different areas. And then you determine based on the scores whether we have met the standard or not. What are the, do we know what the consequences are if we say we haven't met a standard?

[7449] Rochelle Piechowski: It's self-reporting. So all of this comes from data. So we do have like DataQuest and everything else that we do. I mean, SBAC scores, everything is involved in this. And so, I mean, it can go either way. So if we say that we have not met, again, it's a self-reflection and it goes on the California dashboard that it says that we've not met and then our plan to meet. If we report that we've met and California Department of Education comes back and says, you know, I don't think you did. Let us see your data. And then we do have to show them our data for that. But they give us metrics that we use in order to determine this score.

[7490] Aiden Hill: And so if we say we don't, we haven't met something, we have to put in a plan to correct. I think that's what you're saying. And then are there like, people parachuted in from CVE to come and, like, crawl into all the nooks and crannies? Or is this just sort of a perfunctory?

[7514] Rochelle Piechowski: Well, it is based upon our LCAP, and it's our metrics for our LCAP. And so in our next presentation, I will show you some of those metrics and where they're belonging to, but basically, It's already there in our LCAP and in all of our other information that we report to the state of California already. They already have access to our SBACs. They already have access to our LPACs. And so we aren't reporting anything that isn't already there.

[7548] Aiden Hill: And are you going to be presenting this evening the ELA and math scores for the different schools?

[7557] Rochelle Piechowski: I am not, but it is in the LCAP and I can show you where that's located.

[7562] Aiden Hill: I guess what I'm saying is, do we have any new data there, or is this from last year?

[7566] Rochelle Piechowski: This is from last. Everything is from, well, everything is a year behind on the California dashboard. And so all of our SBAC and everything else for the 23-24 school year has not been desegregated as of yet.

[7582] Aiden Hill: And that'll come in like September or something?

[7584] Rochelle Piechowski: Yeah, end of August, early September.

[7587] Aiden Hill: OK. And the reason why I'm asking all these questions is I noticed, as I looked at the more detailed document that you have there, that there's a lot of areas where we're, I mean, I see very few areas where we're saying we haven't met. And it's on a scale of one to five. And we've got a number of fours. We've got a number of fives. And in my opinion, like when you score a five, that means you're perfect. And yet, I know at least from last year's test scores, we weren't perfect. We got a lot of work to do. And so, and I think that the only way that we can improve is if we're straight shooters around the metrics. Right now, I can understand if we were, how can I put it? I can understand if there were punitive consequences to reporting this that we might, reconsider, but if there's no punitive action, why don't we just be straight shooters about it? So, I mean, because again, when we say like we're a five, especially in areas like academic performance, I mean, I don't think the public believes that. I don't think we believe that.

[7663] Rochelle Piechowski: Okay, so I think that, did you see this document here? So this is the document for the, so on, for example, on like page six, It says rate the LEA's progress in making instructional materials that are aligned to the recently adopted academic standards. Okay, so this first part here is, do we have the instructional materials in place? It doesn't say, do we score the highest? That's not what it's asking. So we do have the instructional materials. Are we working towards implementing them? That's not in two, but that's in four. Teacher induction program. Yes, we are. We have a fully developed teacher induction program. So this is saying Do we have the policies and programs in place? It doesn't say Where do we fall in the scores? Does that make sense?

[7717] Aiden Hill: Yes, and I understand that some of these things are saying okay Do we have this right? So obviously we have instructional materials, but if we look at number three rate the LEA's progress in implementing policies or programs to support staff in identifying areas where they can improve in delivering instruction aligned to the recently adopted academic standards. And then it includes things like collaborative time, focused classroom walkthroughs, blah, blah, blah. And then it breaks it down across ELA, mathematics, science, history. We're ranking ourselves as four. And according to the rubric, it says that's full implementation. My feeling is, well, I mean, OK, so maybe we fully implemented a program, but is it a program that's delivering the results that we want, right?

[7766] Rochelle Piechowski: Oh, that's correct. And is it delivering the results? But that's not what it's asking. It's asking, do we have the focused classroom walkthroughs? And we did have those in place. And that was all structured out. And we did that with our LLA meetings when we had an assistant sup of ed services. And was there teacher pairing? Is there teacher pairing? Yes. Do we have collaborative time? Yes. I can point to every one of those things and show you where that is and that we have that in place. Was it followed through on the entire year? No. But the policy is there and it is in place, and that's what the CDE is asking.

[7803] Aiden Hill: Yes. And by the way, Ms. Buchowski, I hope you know, since you've been up here a few times, that I'm not trying to jump down your throat.

[7809] Rochelle Piechowski: No, no, I understand exactly. I just want to be very clear. that I hear what you're saying, but that's not what it's asking.

[7817] Aiden Hill: Yeah. And I understand that we're required to report this back to the state, right? And so, but what I would like to say, and this is not so much directed at you, but to all of us, that we need to have an additional set of metrics that really focuses in on achieving the outcomes that we're looking for in terms of test scores, et cetera.

[7838] Rochelle Piechowski: And we do in the LCAP. And so I'm more than happy to show that to you. today. And so I do appreciate that. And I'd like to just clarify when you say, well, of course we have instructional materials. Just an FYI, there are districts in California that don't. And so we are meeting those expectations. And being on both the principal's side and in the Williams Act and all that, I mean, this district works really hard to ensure that all of our students have access to those materials and to a broad course of study. So I do think that those wins are there. And anybody who was in on this, we all agree that the policies and procedures are there. And we're trying to implement them to fidelity. But working towards that so there are five strong fives in every single category is definitely something we do need to work on.

[7889] Aiden Hill: Right. Great. So thank you. Any additional questions? Thank you. OK. Thank you, Ms. Piechowski.

[7901] Aiden Hill: And so we're moving on to now LCAP. Welcome back.

[7907] Rochelle Piechowski: Thank you. Thank you for inviting me back. I so appreciate that.

[7912] Tracey Vackar: By the way, this might be the Ms. Piechowski show tonight, so thank you.

[7916] Rochelle Piechowski: I'm so grateful you're all centered on me. That's awesome. I do appreciate the time that you've given me. And so I do want to ensure you that we did listen to your recommendations and for changes that needed to be made. And so we just want to go through some of those. For example, the first one was that district strategic goals in the plan summary did not align with the LCAP goals. And so basically when we start, what we did is we, yeah. OK. So can you go to the other presentation where it's just the, yeah, perfect. Can you go to page three? Three. Sorry about that. OK. So I can't see that from here. OK, here we go. So I'm going to get my cheat sheet. OK, here we go. So if you'll notice there, almost to the bottom of the page there, we did put in the district's strategic goals. and making sure that those were inside of our general summary. And then if you look, for example, on page 20, which is our first goal goal. Are we on page 20? OK. So if we look on page 20, so what we did on each one of these goals is we aligned it with how the district, how it aligns with the district goal. So for example, in goal one, it says, sorry, I'm on the wrong page. All right then. So what it says up there is that it does align with our district strategic goals of goal one. And then if you'll look on, and don't move the page, If you look on page 30, which is goal number two, and page 40, which is goal number three, we did align, we can't undo the goals, but we did focus on how it aligned with our district's strategic goals, if that's, if I'm making sense. Does that make sense at all? Okay, and so then, What I wanted to show you, if you'll just scroll down a little bit. Oh, just a little bit, not all that much. Yeah. Keep going. Keep going. Keep going. OK, right there. Just a little bit up a little. Just a little. There you go. Keep going. OK, so for example, in our district strategic goals, it says that we're going to have an improvement on our SBAC scores of 2% and 5% in subgroups. And so this is the metrics that we've built in, and each one of these metrics aligns with that. But the metrics for the LCAP are higher than the district strategic goals that were made. For example, the mathematics and the SBAC scores. they have percent met or exceeded. Now, this is 2023, because again, 2024 has not been implemented, or we won't see that. That'll be year one. So you can see that we have, for example, there are all students in our schools, 35.17% of them have achieved or met or exceeded the standards in math. And then the metrics, Could you move down just a little bit? You can't see it. There you go. Keep going. There you go. And then the metrics in three years, our targeted outcome is 50%. And so that is a larger increase than a 2% or a 5%. Page 48.

[8178] Kat Jones: This is the hardest document ever, so you have to go down one and a half. Sorry, it's a little hard because all the documents are in one. Yeah.

[8195] Rochelle Piechowski: Correct. So the state of California, the Ed Code, says that we had to do it that way. So the very first document that you have in there is the LCFF budget document. That's four pages. And then the next document is the annual update. And I think that's, what, 45 pages? Did we say that? And then it goes into the LCAP, and it starts all over again. So I do apologize for that. Yes.

[8222] Tracey Vackar: tedious document. And I really want to thank Rochelle and Pam for going back and reworking this, and Mandy for putting it all together.

[8232] Rochelle Piechowski: But each of these metrics is, so keep going down, if you'll notice that we have, you know, we've broken down the, right there, marginalized population, because our LCAP is to provide services for our youth that normally doesn't receive them. So we do have to make sure that we are looking at homeless, our socially, economically disadvantaged, our students with disabilities, and then our groups, African-American, Asian, Filipino, Hispanic, Pacific Islander, white, and two or more races. And so that's all documented there. And not only then do we use the SBAC scores, but we also use IREDI scores, which is our local measurement. Keep going down. And.

[8282] Aiden Hill: But I'm sorry to interrupt you, but I'm just a little bit confused. Because you said that you've woven in our board goals. Yes. And our board goals were very simple, but very clear. Correct. Right. And we said we're expecting an overall 2% increase in ELA scores from the prior year to the current year. Now, we haven't received, you know, we obviously haven't received the latest scores, okay. But I don't think, but we're not looking at, you know, what, just what percentage people are falling in a certain category. We're saying whatever our percentage is overall, we're expecting a 2% increase overall. And then we're also looking at it from a site level. And we're looking at that for ELA and we're looking at that for math. And we've said also a 5% increase from the baseline for each subgroup, right? And so that's how we're holding ourselves accountable. So can you show me how we're looking at this? Because I'm not sure I'm understanding.

[8349] Rochelle Piechowski: Okay, so this is a three-year plan for the next three years. So we start at 22-23 because that's our baseline. And then we continue on that. If you want the actual like from last year, then you do have to go back to the annual update, which is the document before that. And is that what you're looking for?

[8371] Aiden Hill: Yeah, I mean, because the question is right. Is our test scores improving or not? OK.

[8375] Rochelle Piechowski: Can you go back to the other document that you had at the first one? Yeah, there you go. Perfect. Yes. And then scroll down to the annual update, which after these four pages is the next one. Oops. Yeah, keep going. You're going the wrong way. But yeah, you got you. You keep going. You're doing great. There you go. OK, so thank you. You can stop there. So this is from last year's LCAP, which is a three-year.

[8420] Aiden Hill: And what page? Sorry.

[8422] Rochelle Piechowski: Oh, this is on page two of the annual update. Right here.

[8438] Tracey Vackar: OK. OK. Thank you. Great.

[8440] Rochelle Piechowski: Thank you. And so if you'll notice that the baseline for the SBAC in math was in the year 18-19 because with COVID, That was the last year that it was reported. And then the dashboard was taken down during the COVID years. And then we have 21, 22. And so we did have, it went from 39.7%. It did decrease because we just came out of COVID, the pandemic. So that's 37.35. And then in 2022, 23, it did decrease again. Yes, slightly. And so we don't have the 23-24 data yet, obviously.

[8485] Aiden Hill: The way that we set the metrics up... And I'm sorry, just to emphasize here, is each year, rather than seeing a 2% increase, we're seeing a 2% decrease. And I understand that COVID has interacted, but we're now getting out of COVID.

[8503] Aiden Hill: And so I'm hopeful that we're going to see some good improvement when it comes to September.

[8511] Rochelle Piechowski: Right. And so that was the reason for the new plan is to see what we can do in order to increase instead of keep decreasing. And agreed. Everybody on this whole district is agreed with that. And to then point out one of the questions that we had last week was, you know, are these programs working? Well, the new decree from this California Department of Education for the new LCAPs, which is ours is new, so it starts, this is year one, next year of a three-year plan, is that every three years that the LCAP has to, these metrics has to provide an increase. And if they don't, then after three years they need to be revised or they need to be replaced.

[8568] Aiden Hill: What needs to be revised?

[8571] Rochelle Piechowski: Either the goals or the action plans. It depends. So every single part of the action plan has a metric in order to judge its effectiveness and fight through data. And so if the data does not increase, then we as a district have the, through Fidelity, we have to then change the action plan or the goal.

[8595] Aiden Hill: And that's every three years? Correct.

[8598] Rochelle Piechowski: But this annual update, you'll see, it is by law that we do have to do a mid-year report every single year. So every single year, we do a mid-year report. And if you'll scroll down, I mean, you don't have to, but like, for example, the iREADY scores and everything is based on winter, because that's the mid-year. And so that is what our data will be, what we'll be looking at for data.

[8627] Aiden Hill: Okay?

[8628] Kat Jones: So ideally, as I'm looking at, I'm just going to take the first one of Mathis back. And we go from the baseline of almost 40% down to 30. I'm going to round to half points. To 37 and 1 half, then we go to 35. So ideally, we would love to see ourselves get above 40% for 23-24. Correct. OK.

[8657] Rochelle Piechowski: But in the new LCAP, you know, in three years, we want it to have above 50.

[8664] Kat Jones: Right. Right. But I'm just saying in order to just kind of fill in the hope for year three's outcome, I mean, we've got our desire that we'd like to be up at 55 percent. Likelihood of that maybe is not real strong. But ideally, we'd love to get above that base where we were from 18-19 and hit the 40. percent plus category in order to get closer to what we had originally projected as our outcome. If we don't get to that 55 percent, that is when we would, so here's my question, that is when we would evaluate what we're doing to say we need to increase or we need to change this to tweak it in order to get those percentages that we want. Is that correct?

[8715] Rochelle Piechowski: Well, when the LCAP was written, 55% was a target we could hit. Right, it was a target. And so in the new LCAP, it has been reduced to 50% because we appreciate wanting to exceed expectations, but we also want to make them reasonable goals.

[8734] Kat Jones: Right, OK.

[8735] Rochelle Piechowski: And so we don't have to hit 50%, but we do have to show progress. Progress. And so as President Hill has pointed out it should be at least 2%, you know what I'm saying, in order to align with our strategic district goals.

[8750] Kat Jones: And ideally, yeah, and ideally 2% above the 39 and a half, or the 40 versus the 35.

[8761] Rochelle Piechowski: Correct. And again, with the local indicators, we have the things in place. We didn't have already in place, but now we do. Just things of that nature. And so, you know, every year we get better at, you know, what is it that we need. And then we do try to, you know, put that in and based on what we can do. And so, they're there. We just have to then work the program. Question?

[8794] Rochelle Piechowski: And so each one of the, so again, this is the annual update, but in the new LCAP, We have aligned the board goals, and we have put in the metrics. And I would like to just read the verbiage from the California Department of Education. It says, modifying ineffective actions after three years. Any actions deemed ineffective over three years of the plan will need to be modified or eliminated within the next three year LCAP cycle. So that was put in. And so we just want to make sure that Everybody's aware of that. It's just not a continue of what we've always done. Are there any other questions that I can answer?

[8845] Aiden Hill: Questions from the board? Member Thomas?

[8852] Nancy Thomas: No questions. Thank you.

[8853] Aiden Hill: OK, great. Thank you. OK, so thank you, Ms. Kuchowski. I know it was a Herculean task.

[8862] Tracey Vackar: Thank you for the experience. I appreciate it. It looks so amazing on you.

[8868] Aiden Hill: So the saying, right, is that which does not kill us makes us stronger.

[8872] Rochelle Piechowski: Yep. It almost killed me, but I am stronger. So I do appreciate that. There we go. Like I said, I appreciate the opportunity. I wouldn't have gotten it otherwise. And I learned the learning curve was extremely steep over eight weeks. But I have learned a lot, and I have connected with a lot of people. And so I do appreciate it. I honestly do, from the bottom of my heart.

[8891] Aiden Hill: Well, thank you for the great job.

[8893] Rochelle Piechowski: Thank you. Thank you.

[8893] Aiden Hill: Thank you. Okay, so moving on to 9.2 2425 budget adoption resolution. And we don't need to read this do we?

[8910] Phuong Nguyen: There's an action for 9.1.

[8912] Aiden Hill: It's an action. 9.2. Oh, I'm sorry. I'm sorry. I'm sorry. We have to vote on it. Sorry. Thank you. OK, so can we get a motion to approve the LCAP?

[8924] Kat Jones: I move to approve. I'll second.

[8926] Aiden Hill: OK, so all in favor? I'm sorry. We should do a roll call.

[8934] Toya Lemus: Member Thomas? Yes. Member Nguyen? Yes. Member Plancarte absent. Vice President Jones? Yes. President Hill?

[8943] Aiden Hill: Yes. OK, motion carries. LCAP is adopted. OK, great. OK, so moving on to 9.2, budget adoption. So recommendation is the Board of Education adopt the 24-25 budget resolution and the public hearing reserve disclosure certificate and certify that the budget was developed using the state adopted criteria and standards. So are there any questions or comments from the board before we take an action on this? OK, one request that I have is that when we did put the most recent budget together, I remember when I had noted in the last meeting that we were using this unassigned category. And I always feel uncomfortable in using those kinds of categories because that's where, I mean, there's just a lack of transparency. And so I would appreciate going forward that we that we try to purse these things out as we do future revisions of the budget. Any other questions, comments? Superintendent?

[9023] Tracey Vackar: Yeah, I just want clarification. Are you referring to the designated certain funds? Or are you referring to the... I just want to make sure I know what section you're referring to.

[9033] Bill Olien: I'm assuming you're referring to Like page 23 of the budget book. Is that what you're referring to? Yeah, correct.

[9049] Tracey Vackar: Yeah. So that's the designee of certain funds, correct?

[9052] Bill Olien: Correct.

[9053] Tracey Vackar: Yeah. So those funds, and by the way, this term is actually something that is a state term that's used. It's not something that we created. But it actually is the additional money that we have that's still remaining in our budget that's beyond.

[9069] Phuong Nguyen: That is correct, but generally in prior budgets, we never, I mean, all of the money has been reallocated to all the funds, and so there was never anything, the line item for unassigned has always been zero in the past that I've been on the board. So like when I see that there's an unassigned of a negative $8 million, that is a red flag to me. And I'm thinking the same for Member Hill because, I just want to know, basically, and then my question was last time, was how did we come up with that money for an unassigned amount based on the end fund balance? And how did you all determine that there's going to be an $8 million of unassigned funds? Because that adds to our deficit.

[9122] Bill Olien: Just as a point of relevance that this does not commit the board to These are just unassigned to these categories. And it would require board action to move these into these or do something with them.

[9135] Phuong Nguyen: Correct.

[9135] Bill Olien: Yes. So this is not permanently assigned these to anything. These are just budgeted items for potential. And again, the board would end up approving any expenditures. So these are not expended. These are unassigned, which means they're not yet.

[9153] Aiden Hill: So if I'm hearing you correctly, there's If we look at 23-24, so we're saying that we have $6.7 million in unassigned. And so what we're saying is that, in essence, that's kind of a piggy bank that's not being committed to anything, but that we're using this to cover our structural deficit. And so if you then move into the following year, so there's a decrement. And so then you see that in the following year, the piggy bank goes down to $3.2. And then by 25, 26, it's at zero. And then at 26, 27, it's negative. And the only reason it's showing up as negative is because, well, that's just a weird accounting. I mean, I think that it's not so much that the N assigned is negative. It's that we're- Deficit spending. Right.

[9210] Phuong Nguyen: That is absolutely correct. But I would rather see that in the N fund. balance, then they're sitting there as unassigned. So like for me, that's, then I have no questions. I know that there's, that we're deficit spending. But when it's sitting there as unassigned, I'm saying, hey, you know, like there's a possibility that we are going to be allocating additional monies, you know, and spend even more. So initially when you look at it, it doesn't look that great. But I understand the whole process of what it is that you're trying to convey.

[9247] Aiden Hill: OK, yeah, and so maybe when we take a second stab at this, if we can just look at some difference.

[9254] Bill Olien: I may suggest, you know, certainly one big update to the board is that first interim. And so certainly, I think that's probably the right opportunity for the board then to then revise this plan. And I think why that might be a good plan, because we need to start our budget, continue discussions. And this could, you know, everything has to be kind of on the table for discussion, including this. And then the board could then update it first interim.

[9277] Phuong Nguyen: Because honestly, for me, I would just feel like, OK, unassigned, you should just put it into the general fund. Why isn't it in the general fund?

[9287] Bill Olien: I think one of the thoughts is that these are some things that have to get done. For example, facilities improvements, that if a bond is not passed. So if a bond is passed, then this becomes irrelevant. But if it's not passed, if we assign this money somewhere else in the budget, And where is it going to be a sign that we could necessarily take it from that? So I think we're suggesting we're seeing these as possibilities of things that expenses that are going to be necessary. Now whether they fall into line with these or not, we'll have to see. And it would change, say, at first interim, because let's say the bond passes. Well, then you're going to obviously have some major changes here and some of that as well. So I think it's kind of, you know.

[9329] Tracey Vackar: Actually, maybe another way to look at this is I think at one point, the district had a much larger reserve. And so within that reserve, when you look at your actual overall budget that you receive, if you're living within your budget, which is one of the measures that you asked us to do, is to make sure that A, we're living within our budget, because you can't take on long term commitments if you're not living within your budget. So these dollars actually live outside of our actual accounts that we actually receive, is our funding for this coming here inside the budget. So the way how I think I look at it, and I think the way how the state looks at it, is that you do need to go off and figure out if you aren't going to be committed to these particular items that we have on there. And these are all necessary things. Technology refresh isn't even inside of our regular budget. We have very little money actually allocated, not nearly enough money, right? Again, as you continue to right size everything that you're doing. Some of these things will actually become more important inside the budget. Technology refresh for sure will become more important because we know that we need to do more integration, our curriculum's tied to it. Our system that we have currently right now is antiquated, we need to update it. Plus we also have to do all the recycle and refresh things that go with it. The other areas that are in there is we actually set aside the money for textbook commitments, is we sit there and we build that account up. those adoptions come, right? So we actually kind of have like a savings plan that kind of happens with this, that we're making sure that money is set aside. So even though we don't spend it, what we don't want to do is we don't want the public to have a false understanding that that money is something that we're not spending for this year, but instead we're actually saving. So that's another piece to it. You can sit there and kind of look at this with it.

[9437] Aiden Hill: OK. And I don't know. I don't know if we're constrained in terms of the vocabulary that we use. But unassigned, just, I don't know.

[9451] Bill Olien: It's confusing. It is a state term that you have to use. And so we're required to use that term. It's probably a term that's probably not as accurate to their thing. It's not saying you're unassigned. You're budgeting it for these categories is what you're doing, kind of budgeting these categories.

[9468] Aiden Hill: It's your reserves.

[9469] Bill Olien: You just haven't assigned it to a particular budget code, that's all. So you are budgeting, these are being budgeted. It's in the budget.

[9479] Aiden Hill: OK. All right, so can I get a motion to approve the budget adoption resolution?

[9490] Kat Jones: I'll make a motion to adopt. I'll second that motion.

[9495] Aiden Hill: Okay, so Member Jones moves, Member Thomas seconds. Can we do a roll call vote, Ms. Lemus, please?

[9501] Toya Lemus: Yes.

[9501] Aiden Hill: Member Thomas?

[9503] Toya Lemus: Yes. Member Nguyen?

[9506] Toya Lemus: Member Plancarte absent, Vice President Jones?

[9509] Kat Jones: Yes.

[9509] Aiden Hill: President Hill? Yes. Motion carries. Okay, moving on to Resolution 9.3, Resolution 2324, designating certain general funds as committed fund balance for 2425. Any questions from the Board on this? Can I get a motion to approve the resolution?

[9531] Kat Jones: I'll make a motion.

[9533] Aiden Hill: Member Jones moves.

[9536] Aiden Hill: Member Nguyen seconds. Ms. Lemus, roll call, please.

[9539] Toya Lemus: Member Thomas? Yes. Member Nguyen?

[9545] Toya Lemus: Member Plancarte absent. Vice President Jones? Yes. President Hill?

[9549] Aiden Hill: Yes. Okay, motion carries. Moving on, we're skipping. We've pulled item 9.4, Citizens Bond Oversight Committee. We'll be bringing that back. And then 9.5 bid award, Newark Memorial High School Track and Field Project to OC Jones and Sons, superintendent.

[9567] Tracey Vackar: Actually, I'm going to turn this over to Bill O'Lean, our consultant for business, who oversaw this particular bid amount.

[9576] Bill Olien: So two things for you. First, a slight correction under the agenda item details. The dollar amount there says 4, 422, and it has 222. It's supposed to be 000. In the background and the attachments are correct. It was just typed wrong on the agenda item details. The second thing I would point out to you.

[9599] Aiden Hill: Sorry, Mr. Olien. Can you repeat that one more time?

[9601] Bill Olien: Yes. So under the agenda item details, There's a dollar amount. It should say 4422000 in that spot. In the background and the attachments, they are correct. It just got typed wrong here at this section. The other thing I would point out is that if you notice that the budget overall, if you remember last week, we had the board approve the materials through CMAS. This is approval of the installation. This project is, as the board has seen before and as the site, the site desires for it. So this is meeting all the requirements for that you've seen. We were able to get it to a budget that's below the $6 million, which was the original intent. And that was by really sharpening our specs and how we put the bid together.

[9648] Bill Olien: Right, it was 6.9. 6.9, so this is 5.6. So I feel like we've done well. As far as the start time, working with the site, their desire. after talking with the coaches, their desire to start after the second home game, which would be this September 23rd. So our plan right this time, unless there's some change in the site, is to have workers. We might mobilize before then, maybe stage stuff that's not out of the way, and then start. Our goal would be to start that day, as far as actual work. So any questions about this?

[9679] Aiden Hill: Questions from the board? Member Thomas and, I'm sorry, Member Jones?

[9685] Kat Jones: I was going to say, since we're starting, Third week of September. Yes. And that was after the original push. We've pushed it a little bit more so that we can have a couple games here. Is that the gist of it?

[9702] Bill Olien: Yes. So as we talked to the athletic director, we were willing to go and start whenever, as soon as we could mobilize. But they chose that they thought the first and second home games would be the best for them. It delays it slightly, obviously, instead of starting that way. But it's now no impact for graduation, no impact. But I mean, obviously, the fall is under construction. And probably around the January time frame, you're starting to finish up and button up and punch list. It would vary based upon weather. So if it's super, super rainy, that might hurt a little bit. But yeah, that's the question. Yes, thank you.

[9742] Aiden Hill: Member Thomas, any questions?

[9746] Nancy Thomas: No, I'm fine.

[9747] Aiden Hill: Okay. Okay, can I get a motion to approve 9.5 bid award to OC Jones?

[9762] Kat Jones: I'll make a motion to approve that. I'll second.

[9769] Aiden Hill: Member Jones moves. Member Thomas seconds. Roll call vote, Ms. Lemus.

[9774] Toya Lemus: Member Thomas? Yes. Member Nguyen.

[9779] Toya Lemus: Member Plancarte absent, Vice President Jones. Yes. And President Hill.

[9784] Aiden Hill: Yes. OK. Motion carries. Moving on to 9.6.

[9790] Tracey Vackar: Before you move on, may I make just a brief comment on that particular item, just to kind of note with the board and the community. I think this is one of the important areas that we really did note inside of our budget that if we do some of our procurement things in a different way, it will have an extremely positive result on many of our budget items. This is a real clear example of using purchasing powers that we have available to us. But it does take somebody who's an expert and understands how to do those kinds of services. We had an expert that was working on this. The nice thing is we actually now have some new protocols in place that we can use to go along with this for the future. And as a result, we have almost a $1.3 million savings.

[9836] Bill Olien: So I mean, part of that was just a real intentionality. We do have a team together that are probably eight player teams, eight players for this project. Construction manager, the architect, the purchasing assistant that's helping us with that. So this is a good illustration because when you start looking at things, it's not even, didn't change the scope. We're not like changing the colors or anything. We're just looking at the specs and going, okay, well, how tight can you put them? Because you sit there and say, if you say a nail, well, what type of nail?

[9866] Karen Allard: That kind of thing.

[9867] Bill Olien: If you get the more specific, you get the better prices you're going to get. But that requires intentionality. So I think that's a great point to point out, that this is a good example of why a purchasing procurement type person will be effective, because I think it shows that we're able to do good.

[9884] Aiden Hill: But one thing, and I know that you all are keeping your eye on the ball here, but negotiating a good contract up front with a good vendor is super important. But then the management of that is super important as well. Right. So we have.

[9896] Bill Olien: Both things are. Right. So that's why it's very important to us to have that team in place to manage at the end. So we have a whole, frankly, whoever comes in, this could be a system for all these projects. This could be kind of self-running a little bit. We've got a process in place for you guys.

[9910] Aiden Hill: Great. Thank you. OK. So moving on to 9.6, audit discussion, stipends, and substitute time. And do we want to let member Thomas speak to this?

[9922] Tracey Vackar: Absolutely. Sorry about that. Member Thomas had brought this item forward. We've had a discussion, both Member Thomas and myself, with regards to this. This is also a topic that was brought up at the audit meeting. And with that, I'm going to turn it over to Member Thomas to share with you some of the concerns that came from this. And then we can talk a little bit about future timelines for us to be able to do a deeper dive into. All these items.

[9953] Aiden Hill: Member Thomas.

[9955] Nancy Thomas: Thank you. Thank you very much. You know, I really appreciate this opportunity to present and discuss the data regarding stipends and substitute payments. First, I'd like to acknowledge and thank Cindy Parks because she shared her CPRA data with me. And Cary Knoop took that data and he put it into a list that we can It's important to look according to the type of stipend. I shared this data with the superintendent, as she mentioned. I look forward to her responses and recommendations for next steps. It's really important, I think, that all stipends be documented Last year's stipends totaled over $300,000, and over one-third of that was for athletics. And if you look at athletics, it has become more complicated since longevity factors and stipends have been added. So after two, five, or eight years in the same sport, coaches get more money, and it's also different depending on their level. whether they're varsity, head JV, assistant varsity, and so forth. So it seems to me that payroll really must be able to verify that these payments are approved and that they have a list of coaches, their level, the sport grouping they're in, and their longevity in their sport. All of these things impact the stipend that they're going to receive. And so they're going to be all over the place, and we have to have those lists approved so that payroll knows that they're paying the right amount. Likewise, just as department chair, I mean, that the athletic stipends have become more complicated, so have department chairs' stipends. They've totaled $35,548 last year. So instead of one rate for department chairs, now their standards are given based on a base rate. I think it's $1,800, and they get $60 for each section that they oversee. So I'm wondering, how is the number of sections determined and verified? Is there a report off of the master schedule that is provided? Are there courses assigned to departments based on their location in the course catalog or on their quote A through G designations? The stipends are listed. in the NTA collective bargaining agreement, and they include an elective chair. Well, if you put most of the courses, including some G courses, like economics, into the department where they belong, there are very few electives, like leadership, maybe, and apex courses. So is there an elective chair, and who is it, and what I don't know what subjects are covered in electives, so that might be something in the collective bargaining agreement or to be clarified if there is indeed an electives department chair. Science education stipends were given for 10 teachers, and they were processed last year at $600 each. I don't know what these are for. I didn't see them in the CBA, although they might be there. One person received $1,200. have been approved or that we know what they're for. A big area of concern is teacher induction mentor stipends. They total $40,930. So there's 18 teachers receiving stipends, and these range all over the place from $5,365 to less than $1,500. The budget documents I have seen provide standard stipends for each inductor mentee. I'm wondering why all these various amounts for induction mentors. I'd like to see us knowing what they are and that payroll has the information they need to appropriately pay these stipends. There's other stipends other than the ones I've mentioned that total over $75,000. They may be in the CBA, or I don't know, some of them are in the LCAP, or they need to be approved by some action, but it's not clear if they are all documented and if they're all approved. There were two ELOP stipends for about $10,000 each. There were three extended learning instructional stipends for $500 each. There was a $1,950 stipend for school merger. There were 50 various, stipends for special ed totaling $3,000. There was one stipend for $5,000, and it was just listed as, quote, stipend. And then there was a STEAM stipend for $10,000. I think I know what that's for, but I don't know that it was ever board approved. So there is a case where $800 stipends for DLI teachers are listed in the CBA, but it does not appear that All DLI teachers received these. So not only are there some stipends that we're questioning whether they were approved, there are other stipends that maybe should have been approved and given that maybe weren't. I'm just wondering. So finally, a guest teacher reportedly had been paid $403 per day as a long-term substitute. However, there are only two approved sub rates. One is $235 per day daily. or $270 for a long-term substitute. So I guess in closing, I just want our stipend and our substitute teacher rates to be transparent and equitably administered, and all should be board approved. So to the extent that they may not be, I'm wondering, Superintendent, what the next steps, actions should be that are taken. Thank you.

[10354] Tracey Vackar: Thank you, Board Member Thomas. We want to thank you for your work and the work that was done to look at some of the considerations of this. I think this is kind of a deeper dive in how we help and support the staff members who do a really great job, right, in doing the extra performance work. So one, we want to thank them for their work. But we also want to make sure that there's some consistencies that are done and that there is a process that's really clear. And so with that, I'm going to turn it over to Assistant Superintendent Chris Williams.

[10383] Christopher Williams: Thank you so much. So the contract is the baseline of what our allocations are. So we look at first the contract, and then we'll do by site, just like we do staffing ratios. But I would recommend that we come back with our overall stipend list at one time for the board so that you guys can see where it is. There are some inconsistencies on amounts and numbers. And then there's also longevity stipend if teachers are actually subbing and they're retired. So they actually get a $300 stipend per month in addition to their daily rate. which is a cost, and Bill and I have actually been working on getting a breakdown on every subcost, what category it falls into, so that we can present that information, and then we can start planning strategically on what we can do to reduce that number. But it comes down to this, right? When you have highly qualified teachers in the classroom, you're gonna decrease your subcost, number one, right? Also, the things that we talked about last week on what our protocols are and processes are for administrative leave, anything that you deal with, Family Medical Leave Act, whatever it might be, there's some things you have flexibility on how you can tighten that timeline up so we don't have as many sub-days. And then currently with each of the sites, and we can break this down, it'll be a little deeper dive, we haven't got into the stipends yet, but currently there's an allocation provided by sites that are worked through by the principal secretary and then provided based on the collective bargaining agreement, and those are the stipend amounts that they receive on there. So it may need to be discussed about collective bargaining agreement, whether the stipends are the right amount, I don't know the last time they've been increased, decreased, eliminated. And I can guarantee there's probably a few of them out there that aren't in the collective bargaining agreement that we've done based on past practice. And we need to look at those so we can assess and evaluate those. But again, the CBA, when it's negotiated and approved by the board, you are approving those stipend amounts for our staff members to have those based on the allocations on that contract language. Does that make sense? So same thing when we have a 24 to 1 class size. Like for teachers, we know every 48 students, it's going to cost us two FTEs, right? We know we have one varsity football head coach. We know we have one JV head coach, one whatever the grade levels are. And you break it down so you have it allocated per team, per sport, and per amount. And then it's signed off. And there actually should be, and this is one of the things we did find out. I'm actually meeting with the athletic director next week. Legally, the piece that we're missing are temporary contracts for each of your coaches. contract is actually signed by a temporary coach. It provides you flexibility for progressive discipline. If you have any acts or if you have a coach that's doing a great job too, you want to be able to affirm them with post-season evaluation and follow up, which we haven't been able to do yet. But we want to be able to take that. So we're honoring the work our teachers are doing as well as our classified, but also doing it with a budget. So like when Bill's doing the budget, he and I know that there's not going to be any more cost than whatever that set amount is. And if we get to that threshold, then we have to come back and discuss it, just like we'll start doing with the RFPs. So example, when you're doing a request for personnel, Tracy and I just talked about this today. What happens is we get a number of requests for personnel coming in daily. And it goes to a doc, RFP docs. It goes to the finance team. There's two signatures there. Then it gets sent over to me for my approval. So I look at the position number, budget, Make sure it's within the collective bargaining agreement. I sign it, then it goes back to Bill for final authorization. Once that's signed off, then it gets posted. We don't have that process in place for our coaching stipends, but it's very easy to do. Very simple. So I think the two main points is being transparent about how much we're paying, who we're paying, for what services they're doing. And then making sure we honor our collective bargaining agreement. That is why that is there. It's our guideline and Bible to make it through this. And then training. So example, when you have six principals that are interims, and you don't have a principal secretary, we need to have a backup plan on training our principal secretaries, as well as our new principals on how all that process works. Cuz if not, you're gonna be fumbling and juggling, and we're gonna miss things. And that's the protocol we have to have in place and the structure as we move forward. Guys, it's really easy, but it takes a lot of time, okay? So we can report back on that and provide more information, and I think it's very powerful tool for us, too, so you guys know what's being spent and where. So hopefully that helps out.

[10652] Aiden Hill: Yeah, thank you. You're welcome. I have additional questions.

[10654] Phuong Nguyen: Sure.

[10655] Aiden Hill: No, just a comment.

[10657] Phuong Nguyen: I agree that it's a good idea to have a list of the stipends for us to review. But as a board, we can't approve every stipend that's going to come. And as long as the payments follow the law and honor the CBA, then that should be enough.

[10673] Christopher Williams: Yes, ma'am. Thank you, and I appreciate that.

[10679] Kat Jones: I just had one question, just because it was one of my little pet projects for the most part. E3 stipends for peer coaches, are we still using peer coaches? Because Nancy didn't, or member Thomas didn't mention anything about that particular stipend, but I know that it has been in the past.

[10700] Christopher Williams: It is a negotiated stipend.

[10702] Kat Jones: Right.

[10702] Christopher Williams: That's part of the collective bargaining agreement. We have to look at a deeper level on how effective that's been and whether it's still being maintained for the upcoming years. Right.

[10714] Tracey Vackar: Also in some cases I think some stipends may have been replaced inside the LCAP itself. That's correct. Where they claim they came up with a stipend amount that was in there that may not be part of the CBA or may not have been maybe updated within our records as well. And so we want to make sure that those things actually do have a process as Chris said. Those are really important elements for us to be able to do that deeper dive work, ensure that our I's are dotted, T's are crossed.

[10744] Aiden Hill: So let me make sure I'm understanding this. So are we saying that all stipends, period, the end, are first codified in the CBA?

[10756] Christopher Williams: They should be codified in the CBA, right? The ones that we're aware of, that we're supporting and endorsing from a district and a board standpoint, yes. The ones that we have to look at if there's anything that's abnormal, you know, if there's a $5,000 one here and a $10,000 one here that's not in the collective bargaining agreement, I'm sure there's a history of why that's there, whether it was in the LCAP or somewhere else. Those should not be granted and approved unless collectively bargained with the collective bargaining team so that we have it ratified within the collective bargaining agreement and we're all on the same page with it.

[10788] Aiden Hill: Because it seems to me that we've been running fast and loose in this category. And it seems to me that there are some people making executive decisions above their pay grade to allocate one-off stipends, which technically are not, we shouldn't even be paying. And my sense is that we need to try to bring everything back, and that we need to have a formal policy around this. And there should be a formal policy. And there should be formal steps and a workflow. And it shouldn't be based on personality or who likes who. It should be a standard. Because I will tell you that, like in the district where I work, so I get a stipend. But it's established per a specific policy. And the only way that I will get that stipend is if I fall under that policy. And so it's not that I just negotiate a side agreement with the principal or whoever. But I think that the only way that we're going to get the horse back in the barn around this is to say, because do we have a written policy around this? Do we know?

[10871] Christopher Williams: We have the collective bargaining agreement that provides the details of what's being paid. And then the internal process is just like payment or payroll.

[10880] Aiden Hill: But other than that, there's no documentation around this? Not that I'm aware of. So I think that that would be an action that that That we should take You know to so that it's very very clear and it's very neutral and And so nobody and people can cannot can understand in advance whether they're eligible or not and and there's no surprises to payroll, you know, everything is kind of above board and

[10911] Christopher Williams: Yeah, and one other thing, just to say highly effective organizations with stipends, which is every school district in California, they actually provide contracts and job descriptions. That's how far we are behind. So you have a head job, a head coaching job, you have a job description. And then when you get to the next level, you have an evaluation tool, which has to be negotiated, right? But those things, we don't have job descriptions on every one of these is what causes people to come in and say, hey, Principal A, good intentions, but I'm doing all these extra duties. Is there a way I can get a stipend? And then the principal says, yeah, sure, or no, because they're not following the collective bargaining agreement. And that's where you get unfair labor practices. And we don't want to negotiate away from the table. We want to negotiate at the table with our teachers and classified so that we're all working together collaboratively and then providing that process on how it works.

[10964] Aiden Hill: But what I would say, and you have more experience in this area than I do, But I can see how in a coaching position that you would have that codified in the person's contract, because that really is a big part of their job. In my situation, so I'm a business teacher, but I'm leading the Future Business Leaders of America program. But it's not a part of my job description. And so I can either decide to do it or not do it. But if I decide to do it, they have classified that type of role as this is the level of stipend that you will get for doing this kind of work. And so I'm sure that there will be one-off. One-off is the wrong term, but non-contractual scenarios where a stipend needs to be paid. But it will still fall within a certain definition. And it should follow through with a certain process to say, this person is now taking on this. This request needs to be put in. This person needs to approve it. This now, if the board needs to ratify it, the board needs to ratify it, and then ultimately, then it gets sent to payroll to process. Go ahead, Member Thomas.

[11036] Nancy Thomas: Okay, thanks. Getting back to what Member Jones said about the peer coaches, if you go to the CBA, you will see that the peer coach's job description is very, very extensive. And so I think to do that, I think the mention of having job descriptions for the stipends, I think that's extremely important. And I'd especially hope that you could make a comment, any one of you, about the stipends that the inductee mentors get, because they're all over the place, and they make no sense to me. And I've seen budgets in the past, and the stipend is calculated at the number of, the stipend amount, based on the number of inductees and an amount for each member, each mentor per inductee, and they add that up. And now you have these numbers all over the place, and they're odd numbers. And then besides that, on some of the other stipends, instead of $500, it's $499.99, or $500.04. So some of that stuff in the list that I was working off of. But I really would like to know about these inductee mentor stipends.

[11123] Christopher Williams: OK. Thank you.

[11124] Aiden Hill: Message heard. And we'll do some work on this. And could I, since this is an agenda item, is it action? It is action. I'd like to request, if the board is in agreement, that we put a request into the superintendent to deputize somebody to look into the stipend situation and to come up with a set of proper policies and an implementation plan. And also, as member Thomas. Procedures? Yeah, exactly. And also, as member Thomas is identifying, identify these loose ends that are not falling within. our new policy and get them rectified. But before I ask the board whether they'd be willing to support this, I understand, Superintendent, that you and your staff have a lot of work on your plate. And so I don't think that this needs to be something that needs to happen tomorrow. But if we were to make that kind of request, what do you think would be a reasonable time frame to try to pull at least a draft together and review it with the board?

[11199] Tracey Vackar: Are you asking me? No, I'm thinking. She was asking me. I was thinking about that. So I would say probably around October or November, realistically. Our first priority right now truly is to get staff hired and on board. We also are working on some other systems of real importance. And you all are going to be making some also some very big decisions coming up here in the near future that are going to have an impact on our timelines, potentially for August through November. especially if we move forward with the bonds. So in thinking about it, I would say probably end of October, first part of November for first read. We have them in place for second semester.

[11238] Aiden Hill: With that input, so you're saying that you would start on it in November or you would have something ready in November?

[11245] Tracey Vackar: I think we could have something ready in November.

[11247] Aiden Hill: OK. So with that, would the board be willing to support an action asking the superintendent and staff to pull together a draft policy around this?

[11258] Phuong Nguyen: I'm a no just because if we are diligent about making sure that there's lists for the stipend and that it is in their job descriptions that they get certain stipends and it follows the CPA, I think that's good enough for staff to go back and rework or look at those, review those, and see where we're missing and then implement the changes. I don't necessarily think that we need an official policy to be able to know make this happen I I have faith in our staff that they're gonna make those changes and have them completed and and report out on it to the board so that's my input.

[11301] Aiden Hill: Member Jones.

[11302] Kat Jones: I'm gonna kind of pick the middle ground on this and say you know some of it is in the CBA so understanding what is in the CBA and what is not is and what would be the recommendations for the ones that are not. So yes, it would take some evaluation because it's checking things against the CBA, but it would be good to know what's in there and what isn't, and then how do we move forward from there. And I think that's kind of a, I don't know, to me that seems a little bit of a middle ground rather than coming up with a whole big thing, just doing that checking and saying, this isn't, this is, oh wow, we noticed You know, this one got 10,000 and this one got 5,000, but wasn't it the same job? Being able to kind of evaluate what's happened and come to us, but not reinventing the wheel when it comes to it already being in the CBA.

[11357] Tracey Vackar: If I may, and I know I don't have a vote on this particular piece of it, but something maybe to think about is that I think this is about systems. And one of the things that we noted earlier is that we think that we are lacking some systems. that if we put those systems in place, that we could have a cleanup piece on this. I mean, we know annually we're going to have stipends, right? To me, it might be as simple as coming up with a document by site that lists those different stipends. And then we know whose name goes with them. And it's already pre-populated with the dollar amount, right? And so then that action comes back and becomes an action to the board. It may just be a cleanup piece that we just need to take care of. And it may not be a policy at all that needs to be done, but perhaps an internal process of how we go about doing our business. No difference in improving like a personnel request that we might be doing.

[11404] Christopher Williams: And if I can clarify, I'm sorry. I just wanted to highlight that that is the process now at the sites. So those of you that have worked at school sites, the principal, secretary, principal has the list. It's broken down by name, stipend, and stipend amount. Those get approved, and that's what's processed through. Now, is it consistent all the way around? Because I just looked at it with athletics. They're in line, but I don't look at every stipend. So there's a process, it's just not consistent. And remember, structures and systems lead to student success and student achievement, right? So we've got to get the structure and system in place so it's consistent.

[11438] Aiden Hill: Member Thomas.

[11440] Nancy Thomas: No, I'm fine. I just think these are important things for us to make sure we're getting it right, that we're paying everyone that deserves a stipend a stipend, and that we're paying them the right amount.

[11456] Tracey Vackar: By the way, we're going to have stipends that are going to come up here real soon because we're going to have staff that's going to want their funds to be able to perform certain services. So we're going to have to sit there and really look at it and evaluate it. And I think if there is a necessity for a policy, if you would give staff the opportunity to be able to come back and let you know that it needs to be a policy versus it needs to be a practice.

[11477] Aiden Hill: Yeah. And the reason why I think this is important is, I mean, as Member Thomas has pointed out, there are financial impacts to this. Now, you can argue that, OK, it's not $2 million or whatever. But who knows? It could be bigger than we think. And over time, it can add up. But I think also what's important is that if we can get bulletproof processes in place that are then, and by the way, it starts with the process, and then and then it gets implemented in a system, but you first need to make sure that you've defined the process, then you can take that off of the plate. Because we're here now at 9, 10 in the evening, and I think that our goal is to try to stop extending our meetings until 12 midnight. And so the fewer things that we have to discuss, the better. And the way that you get there is by automating certain processes, so it's a no-brainer.

[11541] Tracey Vackar: I almost started clapping.

[11544] Christopher Williams: You guys honestly, I promise you this is not a huge task, okay, just give us time I hear you and we'll work closely together again You're not talking of a substantial number, but it's the structure and system like you're talking about and having consistency and having a dollar Great Ember Thomas, did you want to add anything before we move on?

[11568] Nancy Thomas: No, thank you to the staff for agreeing to do a deep dive into this and make sure we do everything right.

[11576] Tracey Vackar: Actually, we want to thank you, too, for bringing this to our attention and for the great work that was done in the analysis, right, that gave us some assistance to start looking at. I think that will go a long way for helping us all move forward.

[11589] Aiden Hill: Member Jones, did you have one final comment?

[11591] Kat Jones: I just want to say that I think some of this comes from the fact that there has been in the past willy-nilly stipends handed out. And that's what we're trying to, we really want to firm up what should happen and what shouldn't happen.

[11610] Christopher Williams: Perfect. Thank you. Great conversation.

[11612] Aiden Hill: Great. OK. So moving on to 9.7, healthy use of technology for students. Superintendent.

[11627] Tracey Vackar: Yes, this is your item, but I'm happy to introduce it if you'd like. Sure. So there's been a very interesting movie going on across the country, and it really centers around the use of student cell phones on campuses. Now, this is not a new topic. It happened back in the 90s when I was teaching. I can assure you that this has been a long time conversation. But more importantly, it's talked about whether or not students are able to really stay focused. And so Hawaii Unified School District has recently adopted a resolution that they are looking to ban cell phone use here at their district starting in January. It's a really interesting piece. And it comes with a lot of brain science behind it, which is really interesting. And I know I had a really great discussion with President Hill on this very topic, because we are concerned about students and the use of making sure that they have access, one, to good technology that's around the instructional services, but that the other stuff that distracts them and prevents them from being able to really focus in on what they need to, that is a concern, I think, that we all have, especially when we look at student achievement. And with that, I'll turn it over to President Hill.

[11713] Aiden Hill: Great. Thank you. Yeah, and I saw this press release. And LA Unified's the largest school district in our state, correct? Yes. Yeah. So here, this is something where they've actually put it. They've passed a resolution around this. And they're sort of on the leading edge. Governor Newsom is very concerned about this. And I think that there's a couple of different angles to it. So one is, as Superintendent Vaccaro stated, that anybody who's in the classroom sees on a daily basis the challenges of cell phones. And they are a serious distraction. And as Superintendent Vaccaro stated, and I learned this when I went through San Jose State's teacher certification process not that long ago, four years ago, and had a great professor. And they were talking about brain science and how people learn. And they've done sort of an analysis of the stages of knowledge acquisition. And one of the things that they've determined is that no knowledge acquisition happens until you actually have the person paying attention. And so the subsequent stages that you go through where you're hearing input, You're weighing stuff, and then ultimately, you're formulating some idea, and then it goes into long-term storage retrieval. None of that happens until you actually have the person focusing on the topic at hand. And I can tell you that the minute that kids in my class break out the cell phones, they're not listening. And so there is no knowledge acquisition that's happening. So there's that aspect. I think that where Governor Newsom is coming from is there's also another whole mental health issue where there's cyber bullying going on. There's other things going on that, again, really affect kids' self-worth and productivity. And also, there's other scientists that are out there studying this from a very objective standpoint, saying, This is a new phenomenon in society. And we're now only really realizing some of the detrimental impacts. And so the wave is building at this point. I think that we as a district, it behooves us to start preparing for this. And I don't think that we need to take any knee jerk reactions. But what I would like to suggest, and this is why I brought it up to the superintendent, is that maybe this is something that we discuss a little bit during our board retreat. And maybe we also have a more detailed discussion and maybe a study session in the fall when we return. And we talk about, based on input from various stakeholders, whether we want to adopt a policy and what that might look like. But this was really just the starting of a conversation. And so I wanted to throw it out to my fellow board members for their thoughts. Member Wendy, do you have any input on this topic?

[11900] Phuong Nguyen: There's been a bill passed a long time ago, I mean several years ago, that says that the board has the direction to ban cell phones in the classroom. It's just whether or not we as a board agreed to do that and put a policy in place. And I know in the past that we haven't, so that's all I have to say.

[11922] Aiden Hill: Member Jones?

[11926] Kat Jones: I do think it is a discussion worth having. partly because we've gotten a number of parents that have emailed us this year about the bullying that's happening on social media. And that kids are seeing that at school. It's not just that they're seeing it after school, but they're seeing it at school. And when you're the victim, so to speak, of cyberbullying, it's really hard to concentrate in class. your mind is completely elsewhere. You're in survival mode, and you can't learn in survival mode. So I do think it is really worth a conversation to have. I know as a sixth grade teacher, I collected the kids' cell phones during the day. They didn't have a problem with it, because they just learned after a week. That's just what Miss Jones did. And I never really got any flack from them about collecting them. So that tells me that if we start them young enough with not having the use during the day, that then it becomes like, oh, this is just what happens. So I think it's well worth having a discussion about it and maybe rolling it out.

[12011] Aiden Hill: Member Thomas, any input on this topic?

[12014] Phuong Nguyen: No, I'm fine.

[12016] Aiden Hill: OK.

[12017] Phuong Nguyen: Just one other note. for all of us to also take note and think about. I mean, technology is going to always be expanding and it's up to us really to educate our own children in how we use it. We shouldn't be afraid of it and we shouldn't 100% embrace it either, but at the same time, we need to find an innovative solution other than just trying to control and not live with you know, devices or vice versa. So my thing is that that's just food for thought in how I see certain things. I'm not a proponent of thinking that chat GPT is bad for students. If you teach them how to use it wisely, it can be a great advantage, a great tool to be able to learn and to leverage education. But at the same time, so are cell phones, and so are tablets, so are computers. I mean, our kids are going to have devices regardless in the classroom. So it's how we teach them to use them and how we as teachers in the classroom set the expectations. I don't necessarily think that, you know, taking everything away is the one-off solution. So that's my point.

[12102] Aiden Hill: And to Member Nguyen's point, there's not a lot of people know this, but there is actually EdCode. that specifically permits the teacher to enforce any type of technology policies in class. And so unless there is some type of IEP or something that requires some specialized device, basically the teacher has the right to enforce. But I will tell you, as somebody who's in the trenches, and I think this is to Member Jones's point, If because she was teaching younger kids, I'm teaching high school kids. The kids, I think, when they're younger, that they're maybe a little bit more pliable. As they've gotten into high school, quite frankly, my perspective is I'm witnessing addictive behavior. It's addiction. And I've tried multiple strategies in my class to address this. I mean, so first, I've sort of said, well, it's the honor policy. Put your phones away. pretty quickly that disappears and kids are whipping out their phones. I've tried the education approach. So there's an excellent documentary on Netflix called The Social Dilemma, which I would highly recommend to everybody. And they actually interview the people here in Silicon Valley who have created both the equipment as well as social media. And they've talked about their intentional strategy to addict people. And it's multiple, multiple people. And so I've shown my kids this. They think, oh, that's interesting. A week later, they're whipping out their phones. I've tried the punitive approach, which is I'm going to take you up to the principal. The challenge, though, is that the principals don't want to deal with it. They don't have the time. I'm kind of left with either from the very beginning, I force everybody to put their phones in a phone cubby, or I try to escalate, or I escalate with the parents, but that becomes an enormous time sink as well. I can't be having multiple conversations. I have 150 kids. I call them direct reports, although they don't believe that they report to me. I have 150 kids. I cannot be meeting with 150 parents over cell phone violations. And right now, as a teacher, I really feel actually kind of stranded, where I feel like I have to fight the battle on the front lines, whereas if there were a policy in place at our district which simply said, sorry, they're not allowed in the classroom. And by the way, my class is a business class, so we're using technology all the time. I'm having the kids use computers. But I give them very prescriptive instructions to say, OK, this is the time when we're going to sit and listen to a quick lecture. This is when we're going to go take notes. This is when we're going to take out our computers and we're going to work on Excel, or we're going to work on a presentation, or whatever. And in my experience, there's nothing that you can't do on a computer that you can't also do on a, I'm sorry, there's nothing that you can't do on it, or that you, that you can do on a cell phone that you can't also do on a computer. And so almost. Anything the kids need to do. There's a ton of apps that are awesome. But not related to educational purposes. No, related to educational purposes. OK. But anyway, I think that it's something that is going to improve. potentially the learning environment if we look at this. And as you're saying, number one, I'm not proposing a ban. But I am proposing that we really think about guardrails that make sure that kids are focused in on the learning at hand and not on all these other distractions. Because literally, I tease them, and they recognize the addiction. If I let them, normally what I tell them is, when they come into class, I remind them, put your cell phones away. And I used to just say, put them away. Now I say, put them in your backpack. And the reason, because I've seen that when they put them in their pocket, they have a subconscious habit where they're literally checking their phones every 10 minutes. And they're not even aware of it. And you can tell them, don't do that. But it's subconscious. It's addiction. And so it's something that is really serious and we need to address. So this is just the beginning of a conversation around this.

[12398] Tracey Vackar: Before we move on, could I just ask Ms. Lemus whether or not there was a motion taken on 9.6 in a second?

[12407] Toya Lemus: There was not a motion made on 9.6.

[12409] Tracey Vackar: Okay, thank you.

[12410] Toya Lemus: You're welcome.

[12411] Aiden Hill: I think we just asked you to look into it.

[12413] Tracey Vackar: I just wanted to make sure. Yes. We had the discussion. Yes, okay. Okay.

[12421] Aiden Hill: So 9.8 board meeting date change for December.

[12425] Tracey Vackar: Thank you. This is my item. And finding out that we have the California School Board Association annual conference coming up in December. We did not know about this date probably last year at the time when the meeting dates had come about. And so I am requesting that because we will not have a quorum and there will be a need because there's only one board meeting in November for us to have an early meeting date to be able to do business. I am recommending that we come back together as a board on Monday, December 2nd to take care of district business. No, I'm moving it for December 3rd.

[12463] Aiden Hill: I'm sorry. I'm sorry. OK, I got it. I got it. Any questions, comments from the board?

[12470] Phuong Nguyen: Just a reminder, it is an election year. So I know that generally the first meeting, that's when of December or 10 days after. I don't remember when the results are finalized, the new board sits in. So I just want to make sure that that doesn't conflict with the December 2nd date. I did take a look at that.

[12490] Tracey Vackar: I went back to the election manual. And so they are estimating that we would have the certification dates at the end of that week. So we would have been meeting there anyways. And then we have so many days after that. And so I think the board did take a look at that. But they must have taken a look at that last year because they set the date appropriately for the second meeting, which made sense to me as to how they set that meeting. OK. And that's where you're actually doing the board reorganization. So that did make sense.

[12517] Aiden Hill: Yeah, and we hit the last election. I think it was around the 15th or something, right, when we did that. Yeah. And this year, I believe it's scheduled for the 12th meeting.

[12527] Nancy Thomas: OK. I have a question. for us to save spaces early because Kath Jones and I missed out on the new board member orientation day because we didn't have our reservations in early. And I know they run out of space really quickly. Can we make placeholder or look into making placeholder reservations for any new board member so they can get that new board member training? on the Wednesday.

[12563] Tracey Vackar: So as soon as we know that we have new board members, we can, we will certainly could do that, but it's unlikely that we're going to have board members in seats on, so when the annual conference happens, we will not have board certification results for, from the registrar's office at the time of this.

[12581] Nancy Thomas: No, they're not, sorry, I didn't mean to interrupt, but they're not, they're not required to have board certification in order to go to that training.

[12590] Phuong Nguyen: That's correct. Basically, after their last election, we did allow incoming new board members, prior to certification, attend CSBA.

[12601] Kat Jones: But we weren't able to get into the new board member workshop a day early. And that's, I think, what Nancy's talking about.

[12610] Aiden Hill: So maybe what we could do is if the superintendent could investigate. So we have three positions that are open. And so we just assume worst case that nobody's, what? That's right. Nobody's going to get reelected. And we just, and we request three spots. I mean, just being practical, right? And so we just request three spots. And then later on, if it turns out that we don't need them, we cancel them.

[12642] Tracey Vackar: Yes and no. So I actually had a conversation today with CSBA. And we can continue this conversation when we meet on the 14th and 15th with CSBA. But one of the things I did ask about was about the pre-workshops and also the fact that there is a ethic training that is required of all board members and key cabinet members to attend once every two years. It's now a legal requirement, right? So some of us are going to need to go take that training. You can only select one. As a placeholder right now, I actually have myself as a placeholder for new board member orientation. so that if we had to give up a seat, that would be available. So I did try to be thoughtful in thinking that out just a little bit, but there are other pre-sessions. Once you choose one, you can't choose a second one at the same time.

[12695] Aiden Hill: So one thing you might want to check on, last summer when Member Thomas was President Thomas, we did have a summer session and we brought in Lozano Smith and we brought in Lou Lozano do some training, and it is my recollection that he did give some training around ethics. Now, I don't know if that would qualify, but he would know, and so you could ask him, and if that already qualifies, we may have met that standard.

[12728] Tracey Vackar: Okay. I will find out. Thank you for letting me know that. But either way, I think we need to be as proactive as possible. do fill up quickly, as Board Member Thomas shared. I will tell you housing filled up instantly. We do have some housing secured. And we're still waiting for one more housing reservation to come through. But we've been able to secure the majority of our housing reservations that we need during that time period. And then I will be reaching out to individual board members just so I can start putting placeholder reservations in place for those that I don't have information on yet.

[12766] Aiden Hill: Number one, do you have a question? Well, no need to, I don't think we need to make a decision right now, so. Okay. Okay. Any other questions or comments about this item? Okay. And so I think you have direction.

[12794] Tracey Vackar: To be able to move the meeting.

[12795] Kat Jones: Do we have to make a motion and... Probably we do.

[12799] Aiden Hill: I would recommend that you do it just for... Yeah, so can I get a motion to move the December 3rd meeting to December 2nd?

[12806] Kat Jones: I'll make a motion to move December 3rd's meeting to December 2nd. I'll second.

[12810] Nancy Thomas: I'll second that.

[12812] Aiden Hill: No, Member Weng beats you, Member Thomas. All right, so Member Jones moves, Member Weng seconds. Ms. Lemus, can we do a roll call vote, please? Yes.

[12821] Toya Lemus: Member Thomas? Yes. Member Weng?

[12825] Toya Lemus: Member Plancarte absent, Vice President Jones? Yes. President Hill?

[12830] Aiden Hill: Yes. Motion carries. Okay, moving on to consent agenda. Do we want to pull any of the consent agenda items? Yes, we've already amended that. So if there aren't any requests to pull anything, can I get a motion to approve the consent agenda?

[12856] Kat Jones: I move to approve. I'll second.

[12859] Aiden Hill: Member Nguyen moves. Member Jones seconds. Ms. Lemus?

[12863] Toya Lemus: Member Thomas? Yes. Member Nguyen? Yes. Member Plancarte absent. Vice President Jones? Yes. President Hill?

[12871] Aiden Hill: Yes. Okay, motion carries. Moving on to 11, Consent Agenda Non-Personnel Items. Are there any items that people would like to pull? It's up to you. Okay. Anything? Member Jones, Member Thomas?

[12897] Aiden Hill: Okay, so can I get a motion to approve the consent agenda?

[12901] Kat Jones: I'll make a motion to approve on the consent agenda 11-2 through 11-7 and 11-9 through 11-25. Okay, can we get a second?

[12917] Phuong Nguyen: I second.

[12918] Aiden Hill: Member Jones moves, Member Nguyen seconds.

[12923] Toya Lemus: Member Thomas? Yes. Member Nguyen? Yes. Member Plancarte absent, Vice President Jones? Yes. President Hill?

[12933] Aiden Hill: Yes. Motion carries. Okay, moving on to number 12, Board of Education Committee reports, announcements, requests, debriefing, discussion. Member Thomas, would you like to go first?

[12947] Nancy Thomas: Sure, I didn't prepare any comments, but I would like to say that I was impressed and pleased with the way the minutes were written up and put on the board for approval.

[12968] Aiden Hill: That's a victory. That's a victory, right, Member Thomas? It hasn't been good for a while.

[12975] Nancy Thomas: Say again?

[12977] Aiden Hill: That's a victory, right? It hasn't been good for a while.

[12981] Nancy Thomas: Yeah, well, it's really good now.

[12984] Aiden Hill: Excellent. OK. OK, any other comments, Member Thomas?

[12993] Nancy Thomas: No, that's it.

[12994] Aiden Hill: OK, Member Lange.

[12997] Phuong Nguyen: The bond parcel committee, there's no update. And we just had our NUSD liaison committee meeting last night. I'm excited that we will be partnering with the city of Newark, or they already have an annual Ash Street Park neighborhood barbecue that they do after summer school session camps. And they end it with a barbecue for the community. And I asked Superintendent Bacar and the city manager the district could also play a part in partnering with them moving forward, along with Newark Educational Foundation to expand the program so that we have like, so that we can provide our students also and let them, let the community know that this is an event that the city hosts every year, annually, and increase participation for our community, and also have safe routes to school be there and presented by the police department and have, I know that they also have, the recreation department also does a backpack drive and then if we can add on any giveaways to our students, that would be great and have an informational booth out there for the district, for recruitment of students and then also of teachers if that's possible. And then with the, Newark Educational Foundation, they can also be there, have a presence, and also let the community know what services they also provide to the community. And I think if we, I'm trying to get, I will get in contact with the recreation director to get the date, and hopefully we can start this summer, or before school starts, but if not, they're happy to start whenever we're ready to start. So just wanted to report that out. And I also would like to thank the city of Newark and their staff for hosting us and the liaison committee this past year. So thank you so much. And thank you to our teachers and staff. I hope that everyone's having a great summer vacation. I know that our executive team have been working really diligently in the hiring process to fill all the vacant positions. So I'm very grateful for all their hard work and dedication. So thank you so much.

[13158] Aiden Hill: Thank you, Member Wendt. Member Jones.

[13161] Kat Jones: Thank you. Let's see, I have, I'm going to start with the little one first and move up to the big one. A little one is just a reminder that before the student handbooks are printed this summer, that they are updated with any information related to board policies that we have been working on this year, specifically dress code because it is different And just double-checking that before that is printed that that information is correctly put in there. The next is that when I was going through and looking back at some information I noticed on the November 7th minutes that my vote was left off of 13.1 and 13.2. Dr. DeLeon at the time had moved up several items. in the agenda as I was recovering from surgery and so she was trying to get me out early. And so we had moved up 13.1 and 13.2 to after 10.2, which had also in turn been moved up to under 7.1, I believe. And so in the notes, it would have fallen at a time after I left. But because it had been pushed up, I was actually there, so my vote was not represented. And I can give you the information, because I found it on the video, and I even have the hour and minute. So it's easy to reference.

[13262] Tracey Vackar: One of the things I'd like to ask you to do is if you could please work with Ms. Lemus on identifying those shortfalls. We'll bring back those minutes. They'll have to be amended to be able to bring those back.

[13274] Kat Jones: Yeah, so I'm asking that it get amended so that my vote is represented there. And yes, happy to work with Ms. Lemus on that. No problem. The other is that I would like to make a request that on April 6th, or one of the first meetings that when we return for the next school year, that we look at the 2000. Yeah, August. It's that other A month. August 6th, that we look at the 2023-24 DLI parent survey results because those results have not been shared with the board and I think it would be important as we look towards this year and looking at the program and really trying to make some good progress towards having that be a representative, I mean The information needs to be put out. We need to share the information. I'm just going to read my statement because the more I start just talking, I'm just babbling. I believe the results will show us that parents' concerns for their children's growth, as well as the program's lack of instructional fidelity due to several issues. I know that we are constantly working to hire qualified teachers, yet NUSD's continues to struggle to find B-CLAD certified teachers for both the English and Spanish classrooms. This is not just an NUSD issue, but an issue prevalent in other districts surrounding us. I believe that we are currently in need of eight or nine B-CLAD teachers to be in compliance. I don't know if the community is aware that all teachers who work in the DLA program must be B-CLAD certified, whether they're teaching the English portion or the Spanish portion, in order to be considered a qualified teacher in those classrooms. I know that we will continue to create a successful program this year that shows growth, but it will be very difficult if we don't have our DLA classrooms fully staffed with qualified teachers in August. I am not saying that I want to get rid of the program. I think DLI is a fabulous program and a fabulous concept. I'm just in hope that we can look at it and create a program that's going to really work for NUSD.

[13430] Aiden Hill: Thank you, Member Jones. So I have a statement along the same lines. So dear board members and NUSD community, As you may recall, last year the board spent significant time putting together goals to help Newark Unified take its performance to the next level and ultimately a future Super Bowl. Goal number one, which we placed as number one because we believe it is the most important, is as follows. Student achievement. We will increase student achievement in ELA and mathematics by a minimum of 2% overall and 5% for every student subgroup during the 23-24 school year. And the way we will measure that is through CAS flash SBAC and LPAC. When we put these goals together, we use the SMART framework, which stands for Specific, Measurable, Attainable, Relevant, and Time-Based, to articulate this goal, identifying student achievement in ELA and mathematics, which is specific, a 2% to 5% increase in CAFs slash SBAC scores, which are measurable and attainable, focusing on non-subjective standards used by the California Department of Education, which are relevant, and setting a target time frame of one year, which is time-based. And yet, here we are, almost a year later, approving over $1 million to continue to support a program, Dual Language Immersion, which back in 2021, more than three years ago, promised to deliver grade-level academic achievement at Schilling Elementary, and yet has seriously underperformed from its inception to the present. Given this situation, we need to start facing the facts and consider a course correction if we are serious about producing meaningful and measurable academic outcomes for all students in our district. In terms of context, according to the California School Dashboard, prior to the advent of DLI Schilling's English Language Arts, I'm sorry, prior to the advent of DLI, Schilling's English Language Arts scores in 2019 were 36 points below California State grade level expectations. And in math, were 53 points below expectations. This would seem to be a target-rich environment for DLI. And yet after more than a year in operation, the 2022 ELA scores dropped an additional 23 points, putting showing at 59% below state standards. Math was no better, dropping from 53% to 75% below standard. But just when you thought it couldn't get any worse in 2023, ELA scores went from 59% to 73% below standard. Math performance increased a little, plus six points, but still remained a dismal 69% below standard. This year, former superintendent DeLeon and numerous board members attended multiple DLI meetings to understand how we could support better performance. Yet when we pointed out that the master plan contained more platitudes than smart goal metrics, all we were greeted with from a small group of supporters were excuses and requests for more resources, and no revamping of a plan that was last updated in May of 2023. In my experience, no sane executive would continue to throw money and resources at a program that is not producing results and has no plan to do so. Here it's important to consider that we as a district shouldn't be wedded to any one program, but instead to the academic outcomes we have targeted. Furthermore, we should be open-minded to alternative approaches that are achieving greater success. Promisingly, we need look no further than Palo Alto Unified, just a stone's throw away from us. When they saw an 8% decline in reading among K through 5 key subgroups, African-American, Hispanic, Latino, Pacific Islander, English learners, and students with disability, they launched an initiative called Every Student Reads, which they abbreviate as ESR. By adding reading intervention specialists at each school, and introducing programs focusing on phonemic awareness, phonics, vocabulary, and reading comprehension, Palo Alto Unified was able to completely erase in one year the 8% decline they had suffered over the prior four years. Just think how many reading intervention specialists at NUSD $1 million could buy and the associated English proficiency we could achieve if we followed Palo Alto's example. And think about what we could do for math scores if we embarked on a program to transform Schilling into a steam magnet school. Newark's DLI program claims to provide a world-class education that will prepare students for success here in Newark and on the world stage. Unfortunately, the program's results say otherwise, and to continue to allow anywhere from 50 to 70 percent of the kids at Schilling to fall behind their peers is the height of inequity. During our board goal setting for the 24-25 school year, I will be urging the board to hold Schilling's DLI program accountable for producing measurable improvements or be prepared to cancel it for the 25-26 school year. Former 49er championship coach Bill Walsh talked about creating a quote, standard of excellence, end quote, to achieve Super Bowl greatness. We here at NUSD need to stop mouthing platitudes such as world class and instead focusing on standards and programs that will produce these outcomes. Thank you in advance for considering my goal-setting request. Okay, we're now ending our board comments and we're moving on.

[13804] Nancy Thomas: Can I make one more comment?

[13806] Aiden Hill: I'm sorry. Go ahead, Member Thomas.

[13809] Nancy Thomas: I was remiss in not thanking Superintendent Vackar and the rest of the staff for making it possible for me to attend this meeting. I'm so grateful that I was able to, and I just really appreciate all the work you did to allow me to attend. Thank you.

[13827] Aiden Hill: And thank you, Member Thomas, for staying up until almost 12 midnight.

[13832] Nancy Thomas: Yep, it's quarter to 12 here.

[13834] Aiden Hill: Okay, all right.

[13835] Nancy Thomas: Actually, I think I'm still on Pacific time.

[13838] Aiden Hill: Okay, all right. So, thank you, Member Thomas. So, if we move on to item 13, Superintendent's Concluding Comments, Updates for the Board and Future Agenda Requests. Superintendent?

[13851] Tracey Vackar: Thank you. I'll be very brief. There's a couple items in particular I want to bring to your attention. As many of you know, we've been recruiting really hard trying to fill a lot of vacant positions. We still sit with many vacant positions. Our goal and our plan and we've heard from some parents. We want to thank our parents for reaching out to us and we will try to respond to you as quickly as possible. They are concerned, rightfully so, as to who will be leading their schools. We are just as concerned, and we are working very closely to be able to bring home a great person to help lead our schools and support our communities, and most importantly, our students and families and our staff. So I just want to thank our team for working so hard on that. The second thing I really want to share with you is, at the last board meeting, you all were given an assignment. I don't know if you remember this or not. It got to be kind of late. And I just want to make sure that you remember what the assignment was, because I was asked to send a gentle reminder to the board members. You were asked to identify 10 people in our community with the board. And you need to turn those names into me. The first. No, the first is not here yet. It's coming, because we've got work to do. And we want to be able to make sure that we are able to do some follow up phone calls. We are looking for active community members who would be willing to potentially serve with us as we start on bond communications out there, so. Excellent, so happy to.

[13948] Phuong Nguyen: I do have 10 names for you. They are at home sitting on my dining room table.

[13965] Tracey Vackar: I will be sending you a little brief reminder. You might hear a little something from me on this. We know how, first of all, we want to make sure that we're engaging with community. That was one of the things that we're doing as part of the whole listening piece. But we also want to make sure that we're reaching out. There's also going to be a survey that was going to be going out. And we'll be sending out a mailer to some of our registered voters. And then we'll also be sending one out to our families and staff through our own platform to be able to get additional feedback from them specific to things like innovative learning that we need a few more details on, but also some other things within the bond that we want to make sure that we circle back on, and that we ensure really good, strong communication and feedback. That's it. That's all I have.

[14012] Aiden Hill: And I would like to just share, Superintendent, that in my class, I'm not a really strict grader. But I'm very strict when it comes to turning things in on time, because I believe that that's an important quality in being a successful professional. And sadly, and my penalty for every day late, you get potentially 10% reduced from your grade. So you put my feet to the fire, because I've not started my list. But apparently, I have a couple of days left. And so I will just have to work diligently to get your list. Or I can expect as good as I give.

[14059] Tracey Vackar: Well, there is something called extra credit.

[14064] Aiden Hill: Oh, OK. Excellent.

[14065] Tracey Vackar: OK. All right.

[14068] Aiden Hill: Excellent. OK.

[14070] Tracey Vackar: All right. OK.

[14073] Aiden Hill: OK.

[14074] Tracey Vackar: All right. OK. Thank you so much.

[14077] Aiden Hill: So member Thomas, can we get a motion to extend the meeting to 12 midnight?

[14083] Nancy Thomas: No, thank you.

[14086] Aiden Hill: Okay, so with that, unless there's anything additional, we are adjourning at 9.51 p.m. Meeting is adjourned.

1. CALL TO ORDER

1.1 Meeting Practices and Information

   Type                        Information, Procedural

IN-PERSON MEETING INFORMATION:

Please see the attached meeting information in English and Spanish.

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in-person
at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live
audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by
submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-
card with the Executive Assistant.

  File Attachments


  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

1.2 Roll Call

   Type                        Procedural

TRUSTEES:

President Aiden Hill
Vice President/Clerk Katherine Jones
Member Phuong Nguyen
Member Carina V. Plancarte
Member Nancy Thomas

STUDENT BOARD MEMBER:

Member Joy Lee

1.3 Public Comment on Closed Session Items

   Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the
community to express their views to the Board.

If a constituent wishes to address the Board on any agenda item:
        In-Person Comment: please submit a completed speaker card to the Board's Executive Assistant before the start of the
        meeting, or prior to the calling of the section for public comment.
        Audio-Only Virtual Comment: please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org by 1:00
        PM the day of the meeting. Please label your email as " AUDIO-ONLY PUBLIC COMMENT" and include your name as it will appear
        on Zoom, your phone number, email address, and the agenda item number related to your comment.

Please see detailed instructions for public comment on the link: http://go.boarddocs.com/ca/nusd/Board.nsf/goto?
open&id=C4Q2D4019F40

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

1.4 Recess to Closed Session

   Type                        Procedural

PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

2. CLOSED SESSION

2.1 Public Employee Appointment/Employment/Discipline/Dismissal/Release (Gov. Code, � 54957, subd. (b)(1)): Assistant Superintendent of Business Services/CBO, Principals

   Type                        Action, Discussion, Information

PURPOSE:

Information will be provided by the Interim Superintendent.

2.2 Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(2) or (3)]: two cases

   Type                        Action, Discussion

   Preferred Date              Jun 25, 2024

PURPOSE:

To discuss the following case(s): Case 2024NUSD003 and case 2024NUSD004

3. REPORT OF CLOSED SESSION ACTIONS

3.1 Report of Closed Session Actions

   Type                        Action, Procedural

PURPOSE:

If available, a report of the closed session will be provided by the Board President.

4. RECONVENE TO OPEN SESSION

4.1 Pledge of Allegiance

   Type                        Procedural

PURPOSE:

The Governance Team will recite the Pledge of Allegiance

4.2 Meeting Practices and Information

   Type                        Information, Procedural

IN-PERSON MEETING INFORMATION:

Please see the attached meeting information in English and Spanish.

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in-person
at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live
audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by
submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-
card with the Executive Assistant.

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

5. APPROVAL OF AGENDA

5.1 Approval of the Agenda

   Type                        Action

   Recommended                 The recommendation is that the Board of Education approve the agenda for this meeting.
   Action

PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

Motion & Voting

6. PUBLIC COMMENT

6.1 Public Comment on Non-Agenda Items

   Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their
views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

6.2 Public Comment on Agenda Items

   Type                        Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their
views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

  File Attachments
  Board Meeting Protocols_ENG(1).pdf (69 KB)
  Protocolos de la Reunion de la Mesa Directiva_ESP (1).pdf (65 KB)

7. SUPERINTENDENT REPORT

7.1 Superintendent Report

   Type                        Information


PURPOSE:

The Interim Superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of
the board or the superintendent.

BACKGROUND:

The presentation and information will be provided by the Interim Superintendent

8. STAFF REPORT

8.1 Presentation on the 2024-25 California Dashboard Local Indicators

   Type                          Information

   Goals                            1a. Student Achievement

PURPOSE:

The administration presents California Dashboard Local Indicators for Newark Unified School District.

BACKGROUND:

Each year the California Department of Education prepares and releases the California Accountability Dashboard, consisting of state and
local indicators of status and growth for California schools and Districts. The State Board of Education (SBE) has approved standards for
the local indicators that support school districts in measuring and reporting their progress within the appropriate priority area. For each
local indicator, the performance standards are as follows:

        Annually measure its progress in meeting the requirements of the specific LCFF priority
        Report the results as part of a non-consent item at a regularly scheduled public meeting of the local governing board/body in
        conjunction with the adoption of the LCAP
        Report results to the public through the Dashboard utilizing the SBE-adopted self-reflection tools for each local indicator

Five indicators based on information collected by school districts, county offices of education and charter schools regarding LCFF
priorities:

        Priority 1: Appropriately Assigned Teachers, Access to Curriculum-Aligned Instructional Materials and Safe, Clean and Functional
        School Facilities
        Priority 2: Implementation of State Academic Standards
        Priority 3: Parent Engagement
        Priority 6: School Climate
        Priority 7: Access to a Broad Course of Study

The collection and reflection on locally available information relevant to progress regarding local priority areas will support districts in
completing the self-reflection tools, reporting in the Dashboard, and in local planning and improvement efforts.

  File Attachments
  2024_Local_Indicator_Self-Reflection_of_2023-24_Indicators_Newark_Unified_School_District_20240612 (1).pdf (299
  KB)
  2024 California Dashboard and Local Indicator Results (1).pdf (590 KB)

9. NEW BUSINESS

9.1 Approval of the 2024-25 Local Control and Accountability Plan (LCAP)

   Type                         Action

   Fiscal Impact                Yes

   Budgeted                     Yes

   Recommended                  Staff recommends the Board of Education approve the 2024-25 Local Control and
   Action                       Accountability Plan as presented.

PURPOSE:

The administration presents the 2024-25 Local Control and Accountability Plan (LCAP) for approval.

BACKGROUND:

Education Code � 52062(b)(2) A governing board of a school district shall adopt an LCAP or annual update to the LCAP in a public
meeting. This meeting shall be held after, but not on the same day as, the public hearing held pursuant to paragraph (1). This meeting
shall be the same meeting as that during which the governing board of the school district adopts a budget pursuant to Education Code �
42127 (a)(2).

Table of Contents:
LCFF Budget Overview for Parents (pages 1-4)

2024 LCAP Annual Update for the 2023-24 (pages 5-49)

Plan Summary (pages 50-59)

        Brief description of Newark Unified School District's students and community
        Reflections

Engaging Educational Partners (pages 60-68)

        Involvement process for developing the 2024-25 LCAP

Goals & Actions (pages 69-141)

        Goal #1 (Student Achievement)
        Goal #2 (Engagement and School Climate)
        Goal #3   (Conditions of Learning)
        Goal #4 (Ensure all students with disabilities are receiving appropriate accommodations and services)

Increased or Improved Services for Foster Youth, English Learners and Low-income students (pages 172-173)

Action Tables (pages 177-183)

Instructions (pages 173-174)

  File Attachments
  2024-2025 LCAP NUSD FINAL.pdf (1,903 KB)

9.2 2024-25 Budget Adoption - Resolution 2023.24.48

   Type                         Action


   Recommended                 The recommendation is that the Board of Education adopt the 2024-25 Budget, Resolution
   Action                      2023.24.48, and the Public Hearing Reserve Disclosure Certificate, and certify that the budget
                               was developed using the State-adopted Criteria and Standards.

   Goals                           4. Fiscal Health

PURPOSE:

The purpose of this item is for the Board of Education to adopt the 2024-25 Proposed Budget prior to July 1, 2024.

BACKGROUND:

Following a mandated public hearing, held June 18, 2024, on the 2024-25 Proposed Budget, the Board will consider adopting the District
budget. The most significant items that will impact this budget are the final enacted State budget, the actual closing of the books for the
2023-24 fiscal year, and the actual 2024-25 enrollment and attendance in the Newark Unified School District.

Education Code 42127 requires the governing board of each school district to adopt a budget on or before July 1 of each year for the
upcoming fiscal year.   Staff recommends the Board adopt the 2024-25 budgets for the following funds: General Fund; Adult Education
Fund; Child Development Fund; Cafeteria Fund; Special Reserve for Other Than Capital Outlay Fund; Building Fund; Capital Facilities
Fund; Special Reserve Fund for Capital Outlay Projects; Bond Interest and Redemption Fund; and Self-Insurance Fund.

Once the Legislature reaches a compromise on the 2024�25 State Budget Act, each house will need to approve the budget bill by June
15. The Governor will then have 12 days to sign the budget bill as presented, approve the budget bill with line-item reductions, or veto
the budget bill and send it back to the Legislature. The District will have 45 days from the date the Governor signs the budget to make
public any significant revisions it decides to make to the Adopted Budget based upon the State's enacted budget.

  File Attachments
  Resolution 2023.24.48_Budget Adoption for 2024-25.pdf (148 KB)
  2024-25 Budget Book_6.25_FINAL.pdf (5,715 KB)
  A7 Public Hearing Reserve Disclosure Certificate 2024-25.pdf (137 KB)

Motion & Voting

9.3 Resolution 2023.24.41 Designating Certain General Funds as Committed Fund Balance for 2024-2025

   Type                        Action

   Recommended                 The recommendation is that the Board of Education adopt Resolution 2023.24.41 Designating
   Action                      Certain General Funds as Committed Fund Balance for 2024-2025.

   Goals                           4. Fiscal Health

PURPOSE:

To approve the commitments to fund balance as presented in the resolution.

BACKGROUND:

As a result of the balance in the Public School System Stabilization Account, the statutory limitation on school district
reserves has been triggered for the 2023-24 budget period, pursuant to Education Code (EC) section 42127.01(e).

For the 2024-25 fiscal year, the district reserve cap requires that a school district's adopted or revised budget shall not
contain a combined assigned or unassigned ending general fund balance of more than 10 percent of those funds. Assigned
and unassigned balances within the Fund 17 Special Reserve Fund for Other than Capital Outlay and the General Fund may
not exceed the 10 percent reserve cap. Committed fund balances are not included in the 10 percent reserve cap.

  File Attachments


  Resolution 2023.24.41 Commit to Budget Balance Reserves for 2024-25 Fiscal Year.pdf (14 KB)

9.4 Citizen's Bond Oversight Committee (CBOC) 2022-23 Annual Report

   Type                        Action

   Recommended                 The recommendation is that the Board of Education accepts the 2022-23 Citizens' Bond
   Action                      Oversight Committee Annual Report as presented.

PURPOSE:

The Citizens' Bond Oversight Committee (CBOC) Chair, Cary Knoop and Secretary, Cindy Parks will present the Annual Report for the
2022-23 school year.

BACKGROUND:

Measure G requires an annual report from the Citizens' Bond Oversight Committee.

  File Attachments
  2022-2023 - CBOC Report-003 - FinaL.pdf (567 KB)

9.5 Bid Award: Newark Memorial High School Track and Field Project to O.C. Jones & Sons, Inc

   Type                        Action

   Fiscal Impact               Yes

   Dollar Amount               $4,422,222.00

   Budgeted                    Yes

   Budget Source               Fund 25 Developer Fees

   Recommended                 The recommendation is that the Board of Education award a contract to O.C. Jones & Sons,
   Action                      Inc. for the Newark Memorial High School Track and Field Renovation Project (Bid No. 04-
                               2023-24).

PURPOSE:

To authorize staff to award the Newark Memorial High School Track & Field Renovation Project to the lowest, responsible and
responsive bidder, O.C. Jones & Sons, Inc.

BACKGROUND:


The project has undergone a competitive bidding process.      A Notice to Bidders was publicly advertised in the
Argus Newspaper May 24, 2024, and May 31, 2024.         A mandatory pre-bid conference occurred on June 4, 2024, with ten
(10) contractors attending.    Bids were publicly opened on June 18, 2024, with five (5) contractors responding.

The total bid price of $4,422,000.00 includes an unidentified conditions allowance of $402,000.00. Any unused allowance will
be credited to the District via deductive change order.

At the Board of Education meeting on June 18, 2024, the Board approved the purchase of material for the football field and
track from FieldTurf USA, Inc. at a total cost of $1,212,400.00; for a total project cost of $5,634,400.00.

  File Attachments
  Bid 04-2023-24 NMHS Track & Field Renovation - Bid Summary.pdf (9 KB)
  OC Jones & Sons, Inc_Agreement.pdf (167 KB)

Motion & Voting

9.6 Audit Discussion- Stipends and Substitute Time

   Type                        Action, Discussion

   Fiscal Impact               Yes

   Recommended                 The recommendation is that the Board of Education have a discussion and provide direction to
   Action                      staff with regard to concerns for stipend review and expenditure. Substitute time and cost for
                               the 23-24 school year.

PURPOSE:

The purpose is that the Board of Education have a discussion and provide direction to staff with regard to concerns for
stipend review and expenditure. Substitute time and cost for the 23-24 school year.

BACKGROUND:

It was recommended at June 18, 2024 Board meeting by a board member to bring this item forward for discussion and
possible direction/action.

9.7 Healthy Use of Technology for Students

   Type                        Action, Discussion, Information

   Recommended                 The recommendation is that the Board of Education discuss our healthy use of technology for
   Action                      students.

   Goals                           2a. Safe, Secure and Healthy Learning Environments
                                   MISSION: The Newark Unified School District will inspire and educate all students to
                                   achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

The purpose is that the Board of Education discuss our healthy use of technology for students.


BACKGROUND:

Recently the L.A. Unified School District has developed a resolution (press release here)           that bans student use of
cellphones and social media platforms during the entire school day. The policy, which will be implemented districtwide, "As
the Surgeon General affirmed, social media is harming the mental health of our youth," Newsom said in a statement
Tuesday. "Building on legislation I signed in 2019, I look forward to working with the Legislature to restrict the use of
smartphones during the school day. When children and teens are in school, they should be focused on their studies � not
their screens."

9.8 Board Meeting Date Change for December

   Type                        Action, Discussion, Information, Procedural

   Fiscal Impact               No

   Recommended                 The recommendation is that the Board of Education change their Tuesday, December 3, 2024
   Action                      meeting to Monday, December 2, 2024 due to a quorum concerns as the majority of the
                               School Board and Superintendent will be attending the CSBA annual conference and pre-
                               conference sessions (Delegate Assembly).

PURPOSE:

The purpose is that the Board of Education change their Tuesday, December 3, 2024 meeting to Monday, December 2, 2024
due to a quorum concerns as the majority of the School Board and Superintendent will be attending the CSBA annual
conference and pre-conference sessions (Delegate Assembly).

BACKGROUND:

 The conference dates were unknown prior to scheduling The Board of Education meeting dates.

Motion & Voting

10. CONSENT AGENDA: PERSONNEL ITEMS

10.1 PLACEHOLDER - One Consented Vote

   Type                        Action

   Recommended                 It is recommended that the Board of Education approve, under one consented vote, the
   Action                      agenda items under Consent-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There
will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any
member of the Board and acted upon separately.


Motion & Voting

10.2 Personnel Report

   Type                        Action

   Absolute Date               Jun 25, 2024

   Recommended                 The recommendation is that the Board of Education ratify the personnel report as presented.
   Action

PURPOSE:

The purpose is for the Board of Education to ratify the Personnel Report as presented.

BACKGROUND:

All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to
the Board for ratification.

  File Attachments
  HR PAL 06-25-2024.pdf (353 KB)

10.3 JOB DESCRIPTION: Personnel Manager

   Type                        Action

   Absolute Date               Jun 25, 2024

   Recommended                 The recommendation is that the Board of Education approve the job description for Personnel
   Action                      Manager.

PURPOSE:

The purpose is for the Board to approve the proposed job description.

BACKGROUND:

The Board of Education approved the restructure of the Personnel department on June 18, 2024.            The job description for
Personnel Manager is in alignment with this restructure.    The annual salary is Range 68, $101,505 - $119,835. The job
description will be attached prior to The Board of Education Meeting.

  File Attachments
  HR-Personnel Manager 06.25.2024.pdf (314 KB)

11. CONSENT AGENDA: NON-PERSONNEL ITEMS

11.1 PLACEHOLDER - One Consented Vote

   Type                        Action

   Recommended                 It is recommended that the Board of Education approve, under one consented vote, the
   Action                      agenda items under Consent Non-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There
will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any
member of the Board and acted upon separately.

Motion & Voting
   It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent
   Non-Personnel, except for agenda items:

   Motion by Katherine Jones, second by Phuong Nguyen.
   Final Resolution: Motion Carries
   Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones
   Not Present at Vote: Carina V Plancarte

11.2 2024-25 MOU with Mark Bishop, Mental Health Clinician

   Type                        Action

   Fiscal Impact               Yes

   Dollar Amount               $103,680.00

   Budgeted                    Yes

   Budget Source               Learning Recovery Emergency Block Grant

   Recommended                 The recommendation is that the Board of Education approve the 2024-25 Memorandum of
   Action                      Understanding with Mark Bishop, Mental Health Clinician for Newark Memorial High School.

   Goals                           2a. Safe, Secure and Healthy Learning Environments

PURPOSE:

Mr. Mark Bishop serves as a Mental Health Clinician supporting the students at Newark Memorial High School.               This
Memorandum of Understanding (MOU) is for his continued service and work for the 2024-2025 school year.

BACKGROUND:


Newark Memorial High School (NMHS) will provide individual therapy to students as part of the school's Coordination of Services Team
(COST) referral process. Mr. Mark Bishop, a Mental Health Clinician, will provide individual therapy with a caseload of 20-25 students and
will also support the school with crisis mental health support for the whole student body along with supporting the referrals from the
COST.   This work will be accomplished under the direction of the Principal.

  File Attachments
  Mark Bishop-NUSD Agreement 2024-25.pdf (100 KB)

Motion & Voting

11.3 2024-25 MOU with Jackie Melcher, Mental Health Clinician

   Type                        Action

   Fiscal Impact               Yes

   Dollar Amount               $106,424.00

   Budgeted                    Yes

   Budget Source               Learning Recovery Emergency Block Grant

   Recommended                 The recommendation is that the Board of Education approve the 2024-25 Memorandum of
   Action                      Understanding with Jackie Melcher, Mental Health Clinician for Schilling and Coyote Hills
                               Elementary Schools.

PURPOSE:

To provide Schilling and Coyote Hills Elementary students with an onsite behavioral health consultant who will support Tier I
and Tier II needs.    The clinician, Ms. Jackie Melcher, will also support the implementation of Positive Behavioral Interventions
and Support (PBIS) and work at the school five (5) days a week.

BACKGROUND:

This support role meets the ongoing needs of students and the implementation of PBIS and their Coordination of Services
Team (COST).

  File Attachments
  Jackie Melcher_contract for Schilling & CHE 24-25.pdf (250 KB)

Motion & Voting

11.4 RGM Kramer Merger into Cummings Management Group

   Type                        Action

   Recommended                 The recommendation is that the Board of Education
   Action

   Goals                           4. Fiscal Health

PURPOSE:


To authorize the Interim Superintendent to sign the Notice of Merger and Consent to Assignment from Cummings
Management Group for the Service Agreement (with RGM Kramer), dated December 6, 2022 for Projects: KR-NWK01.40, 23-
00863.KR, and KR-NWK03.00.

BACKGROUND:

Cumming Management Group notified the district that, "effective on or about July 1, 2024, it is our intention to merge RGM
Kramer, INC. ("RGMK") into its parent entity, CUMMING MANAGEMENT GROUP, INC. ("CUMMING"), which as of that date will
assume all duties and obligations of RGMK. Thereafter, RGMK will be doing business as CUMMING. Accordingly, all assets of
RGMK, including the Agreement and any proposals, will then be assigned to and vested in CUMMING."

  File Attachments
  Newark USD Consent to Assignment - RGMK - 5.2024.pdf (356 KB)

Motion & Voting

11.5 2024-2025 Signature Card Board Members

   Type                        Action

   Recommended                 The recommendation is that the Board of Education continue the Board signers or authorized
   Action                      agents Signature Card Board Members as there has been no change since the last resolution.

PURPOSE:

All Board signers or authorized agents remain unchanged from the prior fiscal year. Resolution 2022.23.37 is the current list of signers
for the 2024-25 "Signature Card" to be kept on file at the Alameda County Office of Education

BACKGROUND:

This reflects that there is no change to the designated Board Members for the Alameda County Superintendent of Schools, and it is a
county requirement that we update this each year. The Alameda County Office of Education recommends that the governing board take
necessary action for the completion of the attached notice no later than the first board meeting of the fiscal year.

  File Attachments
  2024-2025_Signature Card_Board Members.pdf (112 KB)

Motion & Voting

11.6 RESOLUTION 2023.24.44 Signature Card - Authorized Agents Official Documents & Reports

   Type                        Action


   Recommended                 The recommendation is that the Board of Education adopt Resolution 2023.24.44 Authorized
   Action                      Agents to Sign Official Documents and Reports.

PURPOSE:

The purpose is to adopt Resolution 2023.24.44, Authorized Agents to Sign Official Documents and Reports. It is the
"Signature Card" to be kept on file at the Alameda County Office of Education.

BACKGROUND:

Whenever a change in the official signers of the District occurs, the County Superintendent of Schools requires certification in
the form of a resolution from the Board of Education naming the new official signers for reports on behalf of the District. This
resolution reflects those designated to sign on reports to the County and State on behalf of the District. The Executive
Cabinet members are the designated signers for reports. This authorization in place for all official documents of the District,
and it is a county requirement.    The Alameda County Office of Education recommends that the governing board take
necessary action for completion of the attached resolution no later than the first board meeting of the fiscal year.

  File Attachments
  Resolution 2023.24.44_Signature Card_Official Documents & Reports 2024-25.pdf (29 KB)

Motion & Voting

11.7 RESOUTION 20223.24.45 Signature Card-Authorized Agents Payroll Warrants & Disbursements

   Type                        Action

   Recommended                 The recommendation is that the Board of Education adopt Resolution 2023.24.45 Authorized
   Action                      Agents to Sign Payroll Warrants and Disbursements.

PURPOSE:

The purpose is to adopt Resolution 2023.24.45, Authorized Agents to Sign Payroll Warrants and Disbursements. It is the
2023-24 "Signature Card" to be kept on file at the Alameda County Office of Education.

BACKGROUND:

Pursuant to Education Code Section 42632 for Education, each order drawn on the funds of the School District shall be signed
by at least a majority of the members of the governing board of the district or by a person(s) authorized by the governing
board to sign orders in its name. This resolution reflects those designated to sign on the payroll warrants and disbursements
to the Alameda County Superintendent of Schools. This authorization is in place for all disbursements for payroll and
accounts payable, and it is a county requirement. Alameda County Office of Education recommends that the governing board
take necessary action for completion of the attached resolution no later than the first board meeting of the fiscal year.

  File Attachments
  Resolution 2023.24.45 Signature Card_Payroll Warrants & Disbursements 24-25.pdf (33 KB)

Motion & Voting

11.8 Contract: Lozano Smith Attorneys at Law - Agreement for Legal Services 2024- 2025

   Type                        Action

   Fiscal Impact               Yes

   Budgeted                    Yes

   Budget Source               General Fund

   Recommended                 The recommendation is that the Board of Education approve the Agreement for Legal Services
   Action                      for Lozano Smith Attorneys at Law for 2024-2025.

PURPOSE:

To renew the legal services agreement with Lozano Smith Attorneys at Law for legal services in the 2024-2025 fiscal year.

BACKGROUND:

Lozano Smith has served as the District's legal counsel for 24 years. They have provided NUSD with legal counsel in a wide variety of
areas, including general legal services, business and contract services, construction advice, developer fees, litigation, procurement, and
governance. The hourly rate schedule has been updated for 2023-2024. The hourly rate ranges for different attorney groups are $275-
350 per hour which is an increase of up to $45 dollars per group compared to last year. a 2-3% increase in Associate and Paralegal/Law
Clerk rates and the Consultant rate went from $135-$195 per hour to $200-$395 per hour.

  File Attachments
  LozanoSmith 23-24 Agreement.pdf (296 KB)

Motion & Voting

11.9 Agreement with Curriculum Associates, LLC Agreement for I-Ready Services 2024-25

   Type                        Action

   Fiscal Impact               Yes

   Dollar Amount               $149,815.50

   Budgeted                    Yes

   Budget Source               LCAP

   Recommended                 The recommendation is that the Board of Education approve the agreement with Curriculum
   Action                      Associates, LLC. Goals.

   Goals                           1a. Student Achievement

PURPOSE:

This 2024-25 school year agreement will provide diagnostics and student licenses in English Language Arts (ELA) and Mathematics for
Kindergarten to 5th-grade students, as well as licenses for English Language Learners to use at the middle school, grades 6-8.


BACKGROUND:

This is a part of the district-wide assessment program. This is the seventh year of implementation of I-Ready; this continuity allows staff
the ability to identify trends in student data results and adjust instructional planning accordingly at the site level. The cost for the district
will be $149,815.50.

  File Attachments
  iReady Newark USD 1 YR Quote353950.8.pdf (765 KB)

Motion & Voting

11.10 Service Agreement between NUSD and BaySci (2024-2025)

   Type                        Action

   Fiscal Impact               Yes

   Dollar Amount               $55,000.00

   Budgeted                    Yes

   Budget Source               LCAP funding

   Recommended                 The purpose is for the Board of Education to approve the Serivce Agreement between NUSD
   Action                      and BaySci for the 2024-2025 school year.

   Goals                           3a. Parent and Community Engagement and Communication
                                   MISSION: The Newark Unified School District will inspire and educate all students to
                                   achieve their full potential and be responsible, respectful, and productive citizens.

PURPOSE:

The purpose of this item is for the Board of Education to approve the Service Agreement between the Regents of the
University of California, Berkeley - Lawrence Hall of Science and Newark Unified School District. This Service Agreement
outlines the services to be provided by BaySci for 2024-2025 to support district Science initiatives and curriculum
development and implementation.

BACKGROUND:

Description/ Scope of Work
BaySci at the Lawrence Hall of Science , University of California, Berkeley supports the development and deepening of
district-wide capacities for equitable, high-quality science education and environmental literacy. BaySci is dedicated to
leadership, innovation and excellence in STEM education and learning, and has a long history of addressing the needs of
groups who are situated at the margins of equitable, high-quality instruction in science, math, engineering, and
environmental education.

In 2023-2024, BaySci will
    1. Provide support for the Newark Unified School District (District) Science Leadership Team to develop and refine an
       implementation plan for Districtwide coherence across the disciplines of science, computer science, and environmental
       literacy and in connection to other district initiatives and efforts overseen by District Educational Services department.
    2. Provide support for partnerships with community-based organizations as part of a Districtwide, coherent science,
       computer science, and environmental literacy program.
    3. Provide support for meaningful teacher collaboration, building off District structures and lessons learned to sustain
       teacher collaboration   around science, environmental literacy and computational thinking.

The BaySci Model- District Leadership Seminars, Planning Meetings &; Technical Assistance


Leadership Seminars: These meetings are held three to four times per year and attended by District Science Leadership
Team. They focus on examination of the District capacities, specifically related to designing at the margins for equitable, high
quality science education, environmental literacy, and computational thinking. A major goal of the leadership seminars is to
develop a collaborative learning community of science education stakeholders focused on long-range designs and planning
for science, critical elements for an equitable and effective science program, and support for equitable science through
concrete strategies. The Leadership Seminars also develop a collaborative learning community of science education leaders
focused on long-range planning for science, critical elements for an effective science       program, linking their in-school and out
of school programs, and supporting groups situated at the margins in concrete ways (such as multilingual learners).

Planning Meetings: University's BaySci staff meet with top-level District leadership, including the superintendent, three to
four times each year to address topics related to yearly priorities, milestones, needs, and challenges of the District's plan for
designing at the margins and implementation of equitable improvement designs. Planning meetings will also be used to
determine the highest priorities for the use of technical assistance.

Technical Assistance. Based on the District';s plan for designing at the margins and the yearly priorities identified during
planning meetings, University staff respond to individual District needs through consultation and customized support for
these plans. Each year, University staff will dedicate 3-4 days of technical assistance to the District that includes customized
support and planning/delivering Districtwide professional learning initiatives ( e.g., hybrid, in-person, and remote teaching
and distance learning strategies), centering Districts goals. In Newark this may include lesson study; school site principal-
specific support for environmental literacy and outdoor learning; K- 12 computational thinking improvement strategies,
elementary-specific and secondary-specific remote teaching/distance learning support, if needed; and planning and support
for the transition to hybrid and in-person teaching/learning schedules with an emphasis on the outdoors, environmental
literacy, and computational thinking.

  File Attachments
  BaySci Agreement 24-25.pdf (239 KB)

Motion & Voting

11.11 Mission Valley Special Education Local Plan (SELPA)

   Type                        Action (Consent)

   Preferred Date              Jun 25, 2024

   Absolute Date               Jun 25, 2024

   Fiscal Impact               No

   Recommended                 The Board of Education is requested to approve the Mission Valley Special Education Local
   Action                      Plan (SELPA)

PURPOSE:

The purpose is for the Board of Education to approve the Mission Valley Special Education Local Plan Area (SELPA).

BACKGROUND:

Special Education Local Plan Area (SELPA), develops local plans describing how it intends to provide special education
services as required for California Department of Education. The attached Local Plan describes how we will facilitate high
quality educational programs and services for special needs students and training for parents and educators.         Mission Valley
SELPA collaborates with county agencies and school districts to develop and maintain healthy and enriching environments in
which special needs students and families can live and succeed. The format for the recently approved Local Plan has changed
from prior years. The attached Local Plan was approved by the SELPA Regional Policy Board on June 11, 2024 and will
be sent to the Alameda County Office of Education once board approval is obtained.

  File Attachments


  Local Area Plan 2023-24.pdf (2,974 KB)

11.12 Contract with Anova Center for Education, Non-Public School (NPS)

   Type                        Action

   Preferred Date              Jun 25, 2024

   Absolute Date               Jun 25, 2024

   Fiscal Impact               Yes

   Dollar Amount               $72,590.00

   Budgeted                    Yes

   Budget Source               Resource 6500 - Special Education

   Recommended                 The recommendation is that the Board of Education approve the contract with Anova Center
   Action                      for Education.

PURPOSE:

For the Board of Education to approve the contract with Anova Center for Education for day treatment services for the 2024-
25 school year.

BACKGROUND:

NUSD student's least restrictive environment per IDEA was determined to be placed in a Non-Public School (NPS) setting due
to a significant disability, behavioral, or programmatic need that has impacted their current ability to be successful within the
general education setting.

Motion & Voting

11.13 Contract with Pacific Autism Center for Education (PACE), Non-Public School (NPS)

   Type                        Action

   Preferred Date              Jun 25, 2024

   Absolute Date               Jun 25, 2024

   Fiscal Impact               Yes

   Dollar Amount               $152,852.00

   Budgeted                    Yes

   Budget Source               Resource 6500 - Special Education


   Recommended                 The recommendation is that the Board of Education approve the contract with Pacific Autism
   Action                      Center for Education (PACE).

PURPOSE:

For the Board of Education to approve the contract with Pacific Autism Center for Education for day treatment services for the
2024-25 school year.

BACKGROUND:

NUSD students' least restrictive environment per IDEA was determined to be placed in a Non-Public School (NPS) setting due
to a significant disability, behavioral, or programmatic need that has impacted their current ability to be successful within the
general education setting.

  File Attachments
  PACE ISA 24-25_Redacted.pdf (189 KB)
  PACE_ NUSD Contract 24-25.pdf (603 KB)

Motion & Voting

11.14 Contract with UpFront Interpreting for Special Education Services

   Type                        Action

   Preferred Date              Jun 25, 2024

   Absolute Date               Jun 25, 2024

   Fiscal Impact               Yes

   Dollar Amount               $162,000.00

   Budgeted                    Yes

   Budget Source               Resource 6500 - Special Education

   Recommended                 The recommendation is that the Board of Education approve the contract with UpFront
   Action                      Interpreting.

PURPOSE:
For the Board of Education to approve the contract with UpFront Interpreting for American Sign Language (ASL) Aide services
for the 2023-2024 school year.

BACKGROUND:

In order to meet the communication needs of the students in particular, it was determined by the Individualized Educational
Program team that the students require the assistance of a paraeducator who can sign in order to access their education and
maintain safety.

  File Attachments
  Upfront_NUSD Contract 24-25.pdf (236 KB)

Motion & Voting

11.15 Contract with Effective School Solutions for Special Education Services

   Type                        Action, Information

   Preferred Date              Jun 18, 2024

   Absolute Date               Jun 25, 2024

   Fiscal Impact               Yes

   Dollar Amount               $840,000.00

   Budgeted                    Yes

   Budget Source               Resource 6500 - Special Education

   Recommended                 The recommendation is that the Board of Education approve the contract with Effective School
   Action                      Solutions for mental health services in our Counseling Enriched programs.

PURPOSE:

To approve the contract with Effective School Solutions for mental health services for the 2024-25 and the 2025-26 school
year in the amount of $840,000 for mental health services in our Counseling Enriched programs..

BACKGROUND:

This is a two year contract to ensure a freeze on the cost rate and provide consistency to our students. Opting for ESS over a
Non-Public Agency (NPA) brings significant cost savings. The estimated savings are $75,000 for the first year, totaling
$150,000 over the proposed two-year contract. These savings allow us to allocate resources more efficiently while
maintaining the quality of our special education program.

Additionally, by contracting with ESS, we can proactively address the needs of students who might otherwise require Non-
Public School (NPS) or residential placements in the future. Having a qualified special education counselors on staff ensures
that we can provide the necessary interventions and support early on, potentially reducing the need for more intensive and
costly services down the line.

This proactive approach not only benefits our budget but also enhances our ability to meet the diverse needs of our students,
fostering a supportive and inclusive educational environment meeting the boards goals.

The attached presentation is informational only.

 YEAR     AMOUNT
2024-
25      $420,000
2025-
26      $420,000

  File Attachments
  Newark Unified School DistrictCA-Report Card 5.2024.pdf (645 KB)
  Effective School Solutions_NUSD Contract 24-26.pdf (169 KB)

Motion & Voting

11.16 Contract with Wellness Together

   Type                         Action

   Dollar Amount                $295,611.12

   Budgeted                     Yes

   Budget Source                LCAP 2.5

   Recommended                  The recommendation is that the Board of Education approve the Wellness Together and
   Action                       HearYou.org Contract for 24-25.

   Goals                            2a. Safe, Secure and Healthy Learning Environments

PURPOSE:

Staff is seeking the approval of Wellness Together contracts in alignment with the LCAP Goals and Actions (LCAP 2.5).

BACKGROUND:

As a result of engagement with numerous educational partners, LCAP PAC and District identified mental health and wellness as a priority
for continued support in our LCAP for the 22/23-23/24 school years. The Community identified the following in their feedback:

     1. Ensure that ALL students in need have access to mental health services (vacancies, health insurance barriers, etc.) and increase
        the frequency of support from academic counselors.
     2. Continue to fund (increase and/or address vacancy issues that we experienced this year) in order to provide mental health
        services for ALL.
     3. Increase frequency of counselor-student conferences.

The following contract provides details about the contracts for Wellness Together for the 2024-25 school year.

  File Attachments
  Wellness Together - Newark Unified School District 2024-2025 SBT Agreement - Signed v5.pdf (499 KB)

Motion & Voting

11.17 Contract with Ed Theory Staffing Services for Special Education Teacher

   Type                         Action

   Preferred Date               Jun 25, 2024

   Fiscal Impact                Yes

   Dollar Amount                $156,800.00

   Budgeted                     Yes

   Budget Source                Resource 6500 - Special Education


   Recommended                 The recommendation is that the Board of Education approve the contract with Ed Theory
   Action                      Staffing Services.

PURPOSE:

To approve a contract for a special education teacher as a precautionary measure to ensure classroom coverage at the start
of the school year in August.

BACKGROUND:

This proactive step is intended to address potential staffing needs and guarantee that our students receive the necessary
support and services. The contracted teacher would fill a vacant position for the 2024-25 school year only.

  File Attachments
  Ed Theory_NUSD Contract 24-25.pdf (138 KB)

Motion & Voting

11.18 POLICY UPDATE: Board Policy 3300 Expenditures and Purchases

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Board Policy 3300
   Action                      Expenditures and Purchases.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading.

Board Policy 3300 Expenditures and Purchases
CSBA Last Update: 1996-12-10 | NUSD Last Update: 2022-11-03

  File Attachments
  BP 3300_ Expenditures And Purchases.pdf (118 KB)

Motion & Voting

11.19 POLICY UPDATE: Administrative Regulation 3311 Bids

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Administrative
   Action                      Regulation 3311 Bids.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated administrative
regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policies.

The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading.

Administrative Regulation 3311 - Bids
CSBA Last Update: 2023-09-01       |  NUSD Last Update: 2018-05-15

Regulation updated to reference the bid limit for 2023, add that for lease-leaseback, design-build, and alternative design-
build projects the notice which solicits the call for bids is required to specify that the project is subject to skilled and trained
workforce requirements, and reflect NEW LAW (AB 185, 2022) which adds, until January 1, 2029, the alternative design-build
construction delivery method for projects in excess of $5,000,000. Regulation also updated to reflect the State Allocation
Board's (SAB) notification to districts which provides that modular school facilities must be competitively bid and that districts
that use piggyback contracts for modular facilities are ineligible for state funding from SAC administered programs.

  File Attachments
  Regulation 3311 - Bids.pdf (276 KB)

Motion & Voting

11.20 POLICY UPDATE: Board Policy and Administrative Regulation 3516 Emergencies and Disaster Preparedness Plan

   Type                        Action, Procedural

   Recommended                 The recommendation is that the Board of Education approve the updated Board Policy and
   Action                      Administrative Regulation 3516 Emergencies and Disaster Preparedness Plan.

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and
administrative regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policies.


The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading.

Board Policy 3516 - Emergency and Disaster Preparedness Plan
CSBA Last Update: 2024-03-01       |  NUSD Last Update: NEW

Administrative Regulation 3516 - Emergency and Disaster Preparedness Plan
CSBA Last Update: 2024-03-01       |  NUSD Last Update: NEW

  File Attachments
  Policy 3516 - Emergencies And Disaster Preparedness Plan.pdf (154 KB)
  Regulation 3516 - Emergencies And Disaster Preparedness Plan.pdf (112 KB)

Motion & Voting

11.21 POLICY UPDATE: Administrative Regulation 5141.21 - Administering Medication and Monitoring Health Conditions

   Type                        Action

   Fiscal Impact               No

   Recommended                 The recommendation is that the Board of Education discuss and approve the updated
   Action                      Administrative Regulation 5141.21 - Administering Medication and Monitoring Health
                               Conditions

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board bylaw.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policies. The Ad Hoc Policy subcommittee and the administration have reviewed
the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by
the Board, the policy will be brought back for a Second reading.

Policy updated to reflect NEW LAW (AB 1283, 2023) which authorizes districts to provide emergency stock albuterol inhalers
to school nurses or trained personnel who have volunteered, who may use the inhaler to provide emergency medical aid to
person(s) suffering, or reasonably believed to be suffering, from respiratory distress, and NEW LAW (AB 1722, 2023) which
authorizes districts to hire a licensed vocational nurse following Governing Board approval that a diligent search was
conducted for a credentialed school nurse.

  File Attachments
  Policy 5141.21 - Administering Medication And Monitoring Health Conditions.pdf (116 KB)

Motion & Voting

11.22 POLICY UPDATE: Board Policy and Administrative Regulation 6115 - Ceremonies And Observance

   Type                        Action, Procedural

   Fiscal Impact               No

   Recommended                 The recommendation is that the Board of Education approve the Board Policy and
   Action                      Administrative Regulation 6115 - Ceremonies And Observance

PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board bylaw.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policies.
The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back for an
additional reading.

Policy updated to add events of present day significance to the Governing Board's recognition of the importance of students celebrating
events of significance, as observances which districts are required to hold by law may include current laws and rights. Additionally, policy
updated to reflect that specified commemorative exercises may be required by law and include educational components.

Administrative Regulation 6115 - Ceremonies and Observances
Regulation updated to reflect NEW LAW (AB 800, 2023) which requires districts to observe, during the week that includes
April 28, "Workplace Readiness Week" by providing high school students with specified information on their rights as workers,
and, for students in grades 11 and 12, for the observances to be integrated into the regular school program consistent with
the history-social science framework. Additionally, regulation updated to reflect that specified commemorative exercises may
be required by law. In addition, regulation updated to add to the list of when the national flag is required to fly at half-staff to
include the death of a first responder in the state who dies while serving in the line of duty.

  File Attachments
  Regulation 6115 - Ceremonies And Observances.pdf (130 KB)
  _Policy 6115 - Ceremonies And Observances.pdf (145 KB)

Motion & Voting

11.23 POLICY UPDATE: Board Policy and Administrative Regulation 6141.2 - Recognition Of Religious Beliefs And Customs

   Type                        Action

   Fiscal Impact               No

   Recommended                 The recommendation is that the Board of Education discuss and approve the updated Board
   Action                      Policy and Administrative Regulation 6141.2 - Recognition Of Religious Beliefs And Customs

PURPOSE:


The purpose is for the Board of Education to review the recommended changes and approve the updated board bylaw.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association.
California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will
be removed from the final, Board approved policies.
The Ad Hoc Policy subcommittee and the administration have reviewed the recommended updates for accuracy and made
revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back to the
Board of Education for a second reading.

Board Policy 6141.2 - Recognition of Religious Beliefs and Customs
Policy updated to reflect NEW GUIDANCE from the U.S. Department of Education regarding constitutionally protected prayer
and religious expression in public schools and Appendix F of the California Department of Education's History and Social
Science Framework which offers guidance and support for educators regarding the recognition of religious beliefs and
customs. Additionally, policy updated to add that instruction regarding the role of religion in society be consistent with
adopted instructional materials and state standards. In addition, policy updated to reflect U.S. Supreme Court decision
(Kennedy v. Bremerton) which held that the employee, a football coach, did not coerce students to pray when the employee
knelt at midfield after games to offer a quiet personal prayer, rejected the district's argument that any visible religious
conduct by a teacher or coach amounted to impermissible coercion on students, and concluded that the coach was acting in a
private capacity and not in the capacity of an employee of the district when the prayer was offered during a time when school
employees were free to attend to personal matters. Policy also updated to reflect NEW COURT DECISION (Fellowship of
Christian Athletes v. San Jose Unified School District) in which the Ninth Circuit U.S. Court of Appeals held that it would be
discrimination for a district to fail to recognize a student club with religiously based leadership requirements upon a finding
that multiple student clubs imposed certain requirements for membership or leadership positions--i.e., discriminated against
certain students--but that the district only objected to the Fellowship of Christian Athletes' requirements because of the
religious basis of the requirements.

Administrative Regulation 6141.2 - Recognition of Religious Beliefs and Customs
Regulation updated to reflect Appendix F of the California Department of Education's History and Social Science Framework
which offers guidance and support for educators regarding the recognition of religious beliefs and customs.

  File Attachments
  Policy 6141.2 - Recognition Of Religious Beliefs And Customs.pdf (95 KB)
  Regulation 6141.2 - Recognition Of Religious Beliefs And Customs.pdf (121 KB)

Motion & Voting

11.24 MINUTES: Minutes of the May 7, 2024 Regular Meeting of the Board of Education

   Type                        Action, Minutes

   Recommended                 The recommendation is that the Board of Education approve the minutes of the May 7, 2024
   Action                      Regular Meeting of the Board of Education.

PURPOSE:

For the board to review and approve minutes of the May 7, 2024, Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the May 7, 2024, Regular Meeting of the Board of Education. The meeting may be
viewed on the NUSD YouTube Channel HERE.


Motion & Voting

11.25 MINUTES: Minutes of the May 21, 2024, Regular Meeting of the Board of Education

   Type                        Action, Minutes

   Recommended                 The recommendation is that the Board of Education approve the minutes of the May 21, 2024
   Action                      Regular Meeting of the Board of Education.

PURPOSE:

For the board to review and approve minutes of the May 21, 2024, Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the May 21, 2024, Regular Meeting of the Board of Education.. The meeting may be viewed on
the NUSD YouTube Channel HERE.

Motion & Voting

12. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

12.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

                               AND DISCUSSION

   Type                        Action, Discussion, Information

PURPOSE:

COMMITTEE REPORTS: The Trustees will provide an update, if available, on the committees of which they are members.

ANNOUNCEMENTS: The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

REQUESTS: This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board
requests.

             Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

DEBRIEF AND DISCUSSION: The Trustees may debrief and discuss items.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students,
and families, and act as a conduit for information to and from the schools.


  Board Committees 2023-24

  Board Adopted on 12/14/2023                                              Representative              Alternate

  Mission Valley Regional Occupational Center/Program (ROC/P)           1. Nancy Thomas         1. Carina V. Plancarte
  Executive Board

  Regional Policy Board of Special Education Local Plan Area   (SELPA)  1. Katherine Jones      1. Phuong Nguyen

  Newark Teacher Induction Advisory Council (Formally EBIC)             1. Aiden Hill           1. Carina V. Plancarte

  Audit Committee                                                       1. Nancy Thomas2. Katherine Jones1. Phuong Nguyen

  Bond/Parcel Tax Committee                                             1. Phuong Nguyen2. Carina V. Plancarte1. Aiden HillThe followingderives directlyfrom the Board
                                                                                                                         approved
                                                                        1. Phuong Nguyen                                 "Governance Team
  City of Newark � NUSD Liaison Committee                               2. Aiden Hill           1. Katherine Jones       Handbook"

                                                                                                                         Authority is
Collective, Not Individual:
        The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of
        this meeting, there is no authority.
        A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry
        out Board direction.

Bringing New Ideas Forward
The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits
exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a
constituent, which was previously discussed during a board meeting.
        Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board
        meeting.
        When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be
        expected to respond to new ideas based on current knowledge.
        Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The
        Superintendent will decide on the delegation of assignments to District staff.
        The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed
        and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas.
        Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the
        full Board to explore or proceed with implementing new ideas.

13. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

13.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

                                AGENDA REQUESTS

   Type                         Information

PURPOSE:

This is an opportunity for the Interim Superintendent to make any concluding comments, updates, agenda requests, or provide
information of future meetings.

14. ADJOURNMENT

14.1 PLACEHOLDER - Extend Meeting

   Type                        Action

   Recommended                 The recommendation is that the Board of Education extends the meeting to ____ P.M.
   Action

PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

14.2 Adjournment

   Type                        Action

   Recommended                 The recommendation is that the Board of Education adjourns this meeting.
   Action

PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

1. CALL TO ORDER

Procedural: 1.1 Roll Call

• Nancy Thomas-logged in remotely
• Phuong Nguyen
• Katherine Jones
• Aiden Hill
• Carina Plancarte- Absent

Information, Procedural: 1.2 Meeting Practices and Information

Procedural: 1.3 Public Comment on Closed Session Items

No public comment.

Procedural: 1.4 Recess to Closed Session

2. CLOSED SESSION

Action, Discussion, Information: 2.1 Public Employee Appointment/Employment/Discipline/Dismissal/Release (Gov. Code, § 54957, subd. (b)(1)): Assistant Superintendent of Business Services/CBO, Principals

Action, Discussion: 2.2 Conference with Legal Counsel regarding Anticipated Litigation - Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)[(2) or (3)]: two cases

3. REPORT OF CLOSED SESSION ACTIONS

Action, Procedural: 3.1 Report of Closed Session Actions

Motion by Nancy Thomas, Second by Katherine Jones Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte Absent

4. RECONVENE TO OPEN SESSION

Procedural: 4.1 Pledge of Allegiance

Information, Procedural: 4.2 Meeting Practices and Information

5. APPROVAL OF AGENDA

Action: 5.1 Approval of the Agenda

The recommendation is that the Board of Education approve the agenda for this meeting.

Motion by Katherine Jones, Second by Phuong Nguyen Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte Absent

6. PUBLIC COMMENT

Procedural: 6.1 Public Comment on Non-Agenda Items

No public comment.

Procedural: 6.2 Public Comment on Agenda Items

No public comment

7. SUPERINTENDENT REPORT

• Staff working hard to hire candidates for vacancies.
• LCAP and Budget presentation.
• Board will have a Study Session Workshop 7/14-7/15/24
• Special Board Meeting will be held on 7/15/24

8. STAFF REPORT

Information: 8.1 Presentation on the 2024-25 California Dashboard Local Indicators

Richelle Piechowski presented the California Dashboard Local Indicators.

9. NEW BUSINESS

Action: 9.1 Approval of the 2024-25 Local Control and Accountability Plan (LCAP)

Motion by Katherine Jones, second by Nancy Thomas. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte Absent

Action: 9.2 2024-25 Budget Adoption - Resolution 2023.24.48

The recommendation is that the Board of Education adopt the 2024-25 Budget, Resolution 2023.24.48, and the Public Hearing Reserve Disclosure Certificate, and certify that the budget was developed using the State-adopted Criteria and Standards.

Motion by Katherine Jones, second by Nancy Thomas. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte Absent

Action: 9.3 Resolution 2023.24.41 Designating Certain General Funds as Committed Fund Balance for 2024-2025

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte Absent

Action: 9.4 Citizen's Bond Oversight Committee (CBOC) 2022-23 Annual Report

Action: 9.5 Bid Award: Newark Memorial High School Track and Field Project to O.C. Jones & Sons, Inc

The recommendation is that the Board of Education award a contract to O.C. Jones & Sons, Inc. for the Newark Memorial High School Track and Field Renovation Project (Bid No. 04-2023-24).

Motion by Katherine Jones, second by Nancy Thomas. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Phuong Nguyen Carina Plancarte Absent

Action, Discussion: 9.6 Audit Discussion- Stipends and Substitute Time

Requests and concerns made by the Board Members:

• All stipends be documented and approved by the Board prior to stipends being issued due to spending of 300,000.
• Approved list of coaches and longevity documented.
• Athletic stipends totaled more than 35,000
• Document detailed information of various stipends.
• Stipends need an approval processes.
• 235/day 270/long term rates - Inconsistency with daily rates and transparency needed and board approved.
• President Hill recommended there be a formal written policy on stipends.
• President Hill requested to implement a draft of proper policies, and procedures- Interim Vackar suggested to have a draft ready by November.

Action, Discussion, Information: 9.7 Healthy Use of Technology for Students

• Board Member suggested cell phone usage not be banned.
• President Hill suggested to review LAUSD policies and revisit the action item.

Action, Discussion, Information, Procedural: 9.8 Board Meeting Date Change for December

No decision required at this time. The recommendation is that the Board of Education change their Tuesday, December 3, 2024 meeting to Monday, December 2, 2024 due to a quorum concerns as the majority of the School Board and Superintendent will be attending the CSBA annual conference and pre-conference sessions (Delegate Assembly).

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas. Aiden Hill. Phuong Nguyen. Katherine Jones Carina Plancarte- Absent

10. CONSENT AGENDA: PERSONNEL ITEMS

Action: 10.1 PLACEHOLDER - One Consented Vote

It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent-Personnel, except for agenda items:

Motion by Phuong Nguyen, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 10.2 Personnel Report

Motion by Phuong Nguyen, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 10.3 JOB DESCRIPTION: Personnel Manager

Motion by Phuong Nguyen, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

11. CONSENT AGENDA: NON-PERSONNEL ITEMS

Action: 11.1 PLACEHOLDER - One Consented Vote

It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent Non-Personnel, except for agenda items:

Motion by Katherine Jones, second by Phuong Nguyen Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.2 2024-25 MOU with Mark Bishop, Mental Health Clinician

The recommendation is that the Board of Education approve the 2024-25 Memorandum of Understanding with Mark Bishop, Mental Health Clinician for Newark Memorial High School.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.3 2024-25 MOU with Jackie Melcher, Mental Health Clinician

The recommendation is that the Board of Education approve the 2024-25 Memorandum of Understanding with Jackie Melcher, Mental Health Clinician for Schilling and Coyote Hills Elementary Schools.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.4 RGM Kramer Merger into Cummings Management Group

The recommendation is that the Board of Education approve RGM Kramer Merger into Cummings Management Group

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.5 2024-2025 Signature Card Board Members

The recommendation is that the Board of Education continue the Board signers or authorized agents Signature Card Board Members as there has been no change since the last resolution.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.6 RESOLUTION 2023.24.44 Signature Card - Authorized Agents Official Documents & Reports

The recommendation is that the Board of Education adopt Resolution 2023.24.44 Authorized Agents to Sign Official Documents and Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.7 RESOUTION 20223.24.45 Signature Card-Authorized Agents Payroll Warrants & Disbursements

The recommendation is that the Board of Education adopt Resolution 2023.24.45 Authorized Agents to Sign Payroll Warrants and Disbursements.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.8 Contract: Lozano Smith Attorneys at Law - Agreement for Legal Services 2024-2025

The recommendation is that the Board of Education approve the Agreement for Legal Services for Lozano Smith Attorneys at Law for 2024-2025.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.9 Agreement with Curriculum Associates, LLC Agreement for I-Ready Services 2024-25

The recommendation is that the Board of Education approve the agreement with Curriculum Associates, LLC. Goals.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.10 Service Agreement between NUSD and BaySci (2024-2025)

The purpose is for the Board of Education to approve the Serivce Agreement between NUSD and BaySci for the 2024-2025 school year.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action (Consent): 11.11 Mission Valley Special Education Local Plan (SELPA)

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.12 Contract with Anova Center for Education, Non-Public School (NPS)

The recommendation is that the Board of Education approve the contract with Anova Center for Education.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.13 Contract with Pacific Autism Center for Education (PACE), Non-Public School (NPS)

The recommendation is that the Board of Education approve the contract with Pacific Autism Center for Education (PACE).

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.14 Contract with UpFront Interpreting for Special Education Services

The recommendation is that the Board of Education approve the contract with UpFront Interpreting.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action, Information: 11.15 Contract with Effective School Solutions for Special Education Services

The recommendation is that the Board of Education approve the contract with Effective School Solutions for mental health services in our Counseling Enriched programs.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.16 Contract with Ed Theory Staffing Services for Special Education Teacher The recommendation is that the Board of Education approve the contract with Ed Theory Staffing Services.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action, Procedural: 11.17 POLICY UPDATE: Board Policy 3300 Expenditures and Purchases

The recommendation is that the Board of Education approve the updated Board Policy 3300 Expenditures and Purchases.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action, Procedural: 11.18 POLICY UPDATE: Administrative Regulation 3311 Bids

The recommendation is that the Board of Education approve the updated Administrative Regulation 3311 Bids.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action, Procedural: 11.19 POLICY UPDATE: Board Policy and Administrative Regulation 3516 Emergencies and Disaster Preparedness Plan

The recommendation is that the Board of Education approve the updated Board Policy and Administrative Regulation 3516 Emergencies and Disaster Preparedness Plan.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.20 POLICY UPDATE: Administrative Regulation 5141.21 - Administering Medication and Monitoring Health Conditions

The recommendation is that the Board of Education discuss and approve the updated Administrative Regulation 5141.21 - Administering Medication and Monitoring Health Conditions

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action, Procedural: 11.21 POLICY UPDATE: Board Policy and Administrative Regulation 6115 - Ceremonies And Observance

The recommendation is that the Board of Education approve the Board Policy and Administrative Regulation 6115 - Ceremonies And Observance

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action: 11.22 POLICY UPDATE: Board Policy and Administrative Regulation 6141.2 - Recognition Of Religious Beliefs And Customs The recommendation is that the Board of Education discuss and approve the updated Board Policy and Administrative Regulation 6141.2 - Recognition Of Religious Beliefs And Customs

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action, Minutes: 11.23 MINUTES: Minutes of the May 7, 2024 Regular Meeting of the Board of Education

The recommendation is that the Board of Education approve the minutes of the May 7, 2024 Regular Meeting of the Board of Education.

Motion by Katherine Jones, second by Phuong Nguyen, Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

Action, Minutes: 11.24 MINUTES: Minutes of the May 21, 2024, Regular Meeting of the Board of Education

The recommendation is that the Board of Education approve the minutes of the May 21, 2024 Regular Meeting of the Board of Education.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones Not Present at Vote: Carina V Plancarte

12. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

Action, Discussion, Information: 12.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

Phuong Nguyen: No update from Bond Committee. The Annual Ash Street Park BBQ will be partnering with the City of Newark and will be held after summer school concludes and requests that Superintendent Vackar provide a NUSD informational booth, and Newark Educational Foundation provide a booth to participate and expand the program. Thank you to the staff, teachers, and executive team for hard work and dedication. Katherine Jones: Reminder- to provide updates of board policies and uploaded before the 24-25 Student and Family Handbook is printed. Discrepancy- November 7, 2023 Board Agenda vote was left off of board agenda 13.1-13.2. Request at the August 6th Board Meeting the Board review the DLI Survey Results. Aiden Hill: Read a statement related to the concerns of the DLI program, ELA scores, academic outcomes and the Board Goals.

13. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Information: 13.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

Superintendent Vackar: NUSD is working hard to recruit and fill vacancies. Board assignment is to identify 10 people in the community to serve on Bond communications and submit to Tracey Vackar. A survey will be mailed out to registered voters and the community referencing the bond for community feedback. A follow-up on Stipend policy will come and November.

14. ADJOURNMENT

Action: 14.1 PLACEHOLDER - Extend Meeting

Action: 14.2 Adjournment

The recommendation is that the Board of Education adjourns this meeting. Meeting adjourned at 9:51 P.M. No motion