Regular Meeting

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[6] Terrence Grindall: Thank you president Jun and good evening to board members staff and community. So we're delighted to have our student reports this week. And I believe we are going to begin with the student leaders from the junior high. Is that correct Ms. Gutierrez?

[28] SPEAKER_40: Yes we're going to start off with Jorvi Sharma.

[35] SPEAKER_22: You may begin.

[38] SPEAKER_09: So in leadership, we held a seventh grade orientation day. We planned and will hold an ice cream social and club information day on Friday, September 3, which is tomorrow, as a way to build community and welcome students back on campus. And I'll hand it over to Mohamed.

[74] SPEAKER_40: Mohamed, you may begin.

[77] SPEAKER_19: Good evening, everyone. How are you guys doing? So in New Eugenia High School, we are going to try to We're in the process of renovating and restocking our student store and preparing to open it by mid-September, which is coming along very good. We're also going to be holding a holiday fundraiser with Momo Fundraising. This will allow us to have a safe way to raise money during the pandemic. And we'll also be able to participate safe routes during the school program at the beginning of October. Thank you.

[110] SPEAKER_39: Thank you.

[114] Terrence Grindall: Thank you. students. So that's one of the things that we're trying to do with our student leaders and next I believe we from alternative education is that correct. And that's Alexis Blanco. But on.

[127] SPEAKER_40: I'd like to see may begin.

[145] SPEAKER_22: I'm happy to be back as our student board representative. Crossroads is now home to Crossroads Elementary. Welcome to our 111 new Coyotes. We have welcomed new teachers with a few more joining us in the weeks to come. Bridgepoint began the year with orientation day. We now have advisory once a week and will soon be offering tutorial during eighth period. Our principal gave out prizes to seven Panthers for their perfect attendance. I have one more concern. As a student of Bridgepoint, I noticed that we don't have much PE equipment. If any schools or locals want to donate equipment to us, we would be grateful. It could be used or new. Thank you for your support. Thank you.

[201] Terrence Grindall: Thank you, Ms. Blanco-Barron. And lastly, but certainly not least, I'm really delighted to reintroduce our new student board member, and she's going to speak about Newark Memorial High School, Ms. Resendiz-Ortiz.

[216] SPEAKER_29: Thank you. Oh, this works. All right. So over the past three weeks, Newark Memorial High has had quite the changes. The first two days of school, we had our Black Lights Assembly, which really brought some school spirit to the lower classmen, which had never experienced their assembly in the high school. Just this Friday, we had our first Heroes Night at our football game, and we had a great representation of people who served our country. In terms of students' thoughts, a lot of us are still getting used to our schedule that we get out at until 3. But we're hanging in there. Last but not least, each class is currently prepping for our annual skit assembly, and we're having various fundraisers for this. So stay tuned for our performances and merchandise coming out soon.

[259] SPEAKER_30: Thank you. Again, welcome on board, our student board member. I believe that's it for student report, right? Moving on, employee organizations. Ms. Guderes?

[271] SPEAKER_40: Yes. first employee organization in person. Miss Sue Eustis from CSCA.

[286] Cindy Parks: Good evening board members. My name is Sue Eustis as she indicated and I'm president of your Newark chapter 208. We are happy to be back and we plan on having events this year to try to keep us busy and educated. We are some of our first events are going to be our 11th Annual Benefit Fair at Professional Growth. It's going to be September 11th at the Birch Grove Primary School. Two of the classes that we're going to hold in the morning are unconscious bias. The second one is staying focused during times of change. We then plan on having lunch. and a benefit fair so that people can look at the different plans that we have through CVT and other benefits that we can get through CSCA so that they have an opportunity to sign up for those. In the afternoon, we plan on having 2 more professional growth classes. Active shooter is going to be one. Not that we want to deal with that, but it's good to be educated on it. And then How to deal with the elephant in the room. So these are events that we're going to be holding again on September 11th and hopefully further our education and professional growth. We also plan on having a welcome back CSCA newer classified night. It's going to be at O'Sullivan's on Thornton Avenue. It's going to be a little small gathering having sodas and some little appetizers. and having to get together for a couple hours so that we can actually see and enjoy one another and support one another. I also wanted to bring up this is a separate issue as you know I teach in your adult school and I teach Japanese drumming I teach taiko. And just I this weekend our group plus some of our students that we had a year and a half ago performed at the East Bay Regional Park opening of their Dunbarton Quarry campgrounds. And so we were able to play there, talk about how we are attached to the adult school, and kind of advertise, because we are starting on the adult ed classes again this next year. So I'm very proud of the group. I did invite Dr. Triplett, and lo and behold, I get kind of a tapping as to, you know, like, hi. And I looked. I don't recognize anybody with a mask on. Sorry. And he pulls down his mask. And I was terribly surprised. And I feel very supported that you came to our event. I'm very proud of the people that play taiko. Some of them are younger. Some of them are older. We take all ages. In the evening, we take adults, and on Saturday, we take kids. But really and truly, it's a benefit. We become a family, and we're very supportive of Newark Unified School District. I appreciate your attendance, Dr. Triplett, and feel supported. Thank you very much.

[490] SPEAKER_40: Thank you.

[491] SPEAKER_30: Thank you. Next speaker.

[493] SPEAKER_40: The next speaker is from Pneuma, and we have Dr. Wendy Castaneda-Leal.

[503] SPEAKER_39: Dr. Wendy, you may begin.

[507] SPEAKER_33: Good evening, President Jung, Board of Trustees, and Executive Cabinet. The Newark Management Association is thrilled to have been part of bringing our NUSD students back to campus full-time. On behalf of NEWMA, we want to take this opportunity to thank our teachers, classified, and support staff for a supportive transition to full-time in-person learning. We also welcome all new employees, teachers, and staff who have chosen to work with our community. Just some of the highlights that these past several weeks are the following. Staff at all schools spent countless hours preparing crumble carts, materials, and supplies for our students. We are also connected with students and parents through various forms such as email, phone calls, social media, and other means of communication. We are so excited to see our students and hope for a successful, unique school year. Our junior high school and high school campus students were eager to start, and through continuous collaboration, we were able to support families as best as possible. It is a busy time of year, but very exciting. Thank you, NEWMA.

[584] SPEAKER_30: Thank you. Next speaker.

[586] SPEAKER_40: That's it for employee organizations.

[588] SPEAKER_30: OK. Moving on to a staff spotlight, Superintendent Trublich,

[593] Terrence Grindall: Thank you, President Jun. And I did want to just say thank you to Ms. Eustis for inviting me to the drumming. It was very inspirational and an amazing group. So it's a real honor that we're able to support that group at the district. Ms. Gutierrez, can you put up the staff spotlight screen format for us, please? So this week we wanted to, in particular, spotlight and celebrate a number of our staff who have been involved in supporting the new Crossroads Virtual Independent Study Program, which has been a really, really heavy lift to get going. As I think you all know, we had very little time after the governor announced this for us to put it together. And this group in particular has done such an incredible job. So I just wanted to highlight them, not only for the support that they've given to the Crossroads program, but then also just all the support they offer to our students and teachers and families. So first, I wanted to highlight all of our, what we call our TOSAs, our teachers on special assignment. And we have four of them. The first one, Ms. Kim Nickerson, she's one of our EL TOSAs. She also supports, in particular, Coyote Hills. And she's been really instrumental in bringing and supporting our SEAL program, which is in particular for English language learners. So I want to appreciate her. And next we have our other teacher on special assignment, Melissa Moore. Melissa Moore works specifically with music, but then also helps across the district. And she is a math expert. She coaches in math and supports teachers and students. I had the pleasure of sitting in on her professional development on our first day back. And I learned a lot about strategies for engaging students in math. And so she's also been really helping tremendously with the Crossroads program. So that is Miss Melissa Moore. And then we have Makayla Ashmore-Holbach. She is another teacher on special assignment that really focuses on English language learners and supporting our teachers with the SEAL program. She in particular supports Schilling, but she also works at other schools as well. And she comes from a family of educators. I believe it's her father who is teaching, still teaching at at Newark Memorial and is also a tremendous teacher. So she has been fantastic. Many years of supporting, in particular, English language learners at Schilling and across the district. Please join me in celebrating Ms. Ashmore Holbeck. And then our final teacher on special assignment, Ms. Pauline Kim. She in particular supports Lincoln, Lincoln Elementary, but she is what I think they call a tech TOSA. She does amazing stuff supporting teachers throughout the district with technology and utilizing some of the different platforms that we've purchased. And she's also been tremendous in supporting the Crossroads program. Just an amazing, amazing support. So please join me in appreciating Ms. Pauline Kim. So that is our TOSA team. Just an amazing group that really step in and support wherever it's needed and just do phenomenal work. And then lastly, but certainly not least, I wanted to appreciate personal appreciation for Ms. Julie Calderon, the principal at the McGregor campus. So as you know, she's the principal for Bridgepoint, for Crossroads, and the Adult Education Program. But in particular, I just wanted to just extend an appreciation to her because she has really been the driving force in bringing up to speed this Crossroads Virtual Independent Study Program. It's been an amazing amount of work. And she's been able to do that while continuing to juggle all the other responsibilities she has, which is really, really significant. And we'll see later when I share the enrollment numbers, but the numbers at Crossroads Virtual Independent Study are really significant, way, way more than normally attend Crossroads. So it really has constituted a tremendous amount of extra work. So please join me in appreciating Principal Calderon. And those are our staff spotlights for this evening.

[910] SPEAKER_30: Thank you, Superintendent. Congratulations on all the honored staff members. Moving on to public comments on non-agenda items. First, we have Ms. Parks.

[931] Maria Huffer: I'm going to turn it over to the board to add on to some names that probably were left off from crossroads were John Angelo and free Hodges which are the 2 teachers that have been the staple for for crossroads for a number of years. Once again I'd like to mention that there are many issues with the district's new website information is missing or outdated several links are not working. There isn't a direct link from the It's been 18 months since I've been in this room, and it's nice to be able to come back and see all of your faces. I do have to say I was kind of shocked to see the executive assistant go back into closed session in all of my years attending board meetings. I've never witnessed that before. When a member of the community takes time out of their day to submit a concern or pose as a question on Zoom or from this podium, they're relying on you, their elected officials, to supply a response. board meeting. Your governor's handbook state people speaking at board meetings will be listen to with respect. In regards to comp compliant complaints and concerns of the public. The board president delegates the responsibility to the superintendent and the matter will be responded to as quickly as possible. Unfortunately this practice hasn't been taking place. During the You are allowed to respond or direct staff to respond to the public when the question is concerning an item on the agenda. I'm sure all of you believe in transparency and support the community receiving responses to their concerns and their questions. It seems to me the most efficient and transparent way to respond about an item on the agenda would be for the response to be provided at the board meeting. That way all of those on Zoom or YouTube will benefit from the response. the board. If it pertains to an item not on the agenda. The board can still direct the superintendent to respond to the current concerns or questions. I hope you will all support this transparent open government practice and reinstitute it. Thank you.

[1074] SPEAKER_39: Monica Piedra. Monica, por favor, puede apagar su video. Good. Yes, Monica, please turn off your video so we can only hear your audio. Thank you. You can start. It's on mute. Please turn on your microphone. Su audio está apagado. Oh, sí. Ya. Puede empezar.

[1148] SPEAKER_44: Sí. Buenas noches, Dr. Triplett y miembros de la mesa directiva, nuestros padres voluntarios de nuestro grupo, Padres para Mejores Escuelas de Newark. Nos reunimos con ustedes, el señor Lucía Gutiérrez, el 23 de julio, para discutir nuestra decepción with the lack of answers and respect shown to our Latino community. We share with you how many of our parents feel disconnected with the leadership of the district and the administrators of the schools. For example, many of our parents have asked questions during our ILAC and DIGLA and the school board to the district staff about the budget and concerns I'm being them on a couple of the people that they don't know it's just part of that you know. I'm going to set up a proposal not that that's going to take a couple of permit me to inform you that many of our parents still do not receive any communication from the board or do not feel welcome due to the lack of communication. We realized that the parents had problems connecting at the Tuesday meeting. One, because we did not receive any links and it was difficult to find them on the district's website. Those of us who were able to connect felt that they never answered the questions y inquietudes de los padres sobre los protocolos y pautas de las escuelas. Deberían de seguir, pero no están siguiendo. Primero, la limpieza no se lleva a cabo de manera consistente, y los estudiantes, todos comiendo muy cerca. También, nos gustaría ver cómo se enseña a nuestros estudiantes de educación especial. Estamos escuchando que el distrito no ha brindado apoyo de su directora de educación especial. Thank you. Thank you.

[1335] SPEAKER_40: All right, I will be translating this statement. This is a voluntary group of parents who have recently met with the superintendent to discuss the treatment that the Latin community has been facing and the disconnect that they are feeling. they have not received a response. Likewise they pose many questions during meetings such as the like and he like and still have not received answers. They are feeling a sense of lack of respect to due improper or poorly translated documents. You that there would be an easy transition at community Hills elementary but still there is a lack of communication from the there is a lack of consistency in the cleaning the children are eating too closely and students with special needs are not getting the support they need from the director. Thank you.

[1405] SPEAKER_30: Thank you next speaker.

[1418] SPEAKER_40: The next speaker is Eric Tam.

[1423] SPEAKER_21: You may begin. Similar to how Cindy said last time, we and Cindy did not beat up for... to coordinate our speeches. But anyways, hi board, I wanted to share my experience with the Fremont Unified School Board meeting that I watched over a recording. A parent shared that meeting link as they were discussing HVAC and the most recent meeting, several community members and teachers spoke in person about during their public comment, non-agenda section. Tombix ranged from school lunch lines being too long to the waste creation from free lunches to the malfunctioning HVACs experiencing in certain schools. What surprised me the most was after the public comment period, each and every one of the board members went one by one and asked the superintendent and addressed the concerns, questions about topics that were raised. And I was very surprised as that was not my experience here. And I thought that there was a legal requirement or policy requirement that forbid that. So as a community member, I wish that NUSD could possibly implement a similar system to what FUSD is doing because I feel like it facilitates a dialogue between the board and the community. Regardless if you agree or disagree, I would enjoy hearing your thoughts and understanding more about what the board is doing. So I hope the board can look into that with an agenda item and see how you can create that system that Fremont Unified is doing. So thank you.

[1534] SPEAKER_30: Thank you. Thank you. Next speaker.

[1545] SPEAKER_40: Next speaker. Next speaker is Lorena Talavera. Lorena, you may begin.

[1560] SPEAKER_31: Hello, board members. I would like to speak to you on behalf of the 53% of your student population. Yes, that is correct. Over 53% of your student population is Latino. majority of them coming from Spanish-speaking homes. Why is this important? Well, recently I had a food menu sent to my home. My child's nutrition is very important to me, and I rely heavily on the menu to know if my child will eat at school or I will prepare something for him. Recently, I had to ask myself, what kind of metal bolt nut was my child going to be fed at school? I then understood that that was actually meant that my child will have honey nut Cheerios, something very different than boat nuts. Thank goodness. However, this is the kind of translation you are providing to families. You are sending COVID related letters home, which seems important enough that you will want all parents to understand what is going on. But if you can't translate it properly, how are you going to keep us all families informed? especially those representing the 53% of your students. Based on your financial reports, your ASL translator is getting over three times the amount Spanish speak translators are getting. I'm sure that she is only serving a handful of people in Newark. As important as they are, so are the 53% of the students and families here. So why are you not showing us the same value? You will never get a good quality translation at that rate. Spanish translators are a commodity and you treat them as if they were a dime a dozen. We deserve and demand good quality and correct translation and you will not find that at $15 an hour. Show us you care about the 53% of your student population and provide an adequate translation. Thank you.

[1688] SPEAKER_30: Thank you.

[1688] SPEAKER_40: Next speaker. That's it for the public speakers.

[1698] SPEAKER_30: Okay. Moving on to superintendent report, Dr. Triplett.

[1706] Terrence Grindall: Thank you, President Jung. And thank you, Ms. Gutierrez. All right. Again, good evening. This is the superintendent's report for this evening. There were two things that the board, I think, mentioned that they would like to hear more about this week. And so we have these two items on the superintendent's report.

[1736] SPEAKER_40: Actually, I apologize. Before you begin, President Zhang, there is a public speaker on this item. Do you want to hear the public speaker first?

[1745] SPEAKER_30: Let's go for the public speaker first.

[1776] SPEAKER_40: you may begin.

[1786] SPEAKER_41: Hello can you hear me. Yes, you may begin. Good evening doctor trip them board of trustees I am a member of the volunteer parents representative of the newer parents for better schools we met of the district and site administrators. We share with you. How many of our parents felt disconnected with the leadership of the district and site administrators data was presented to you and Lucia and you seemed extremely surprised when I Bridge with 26.3%, Bridge Point with 25.8%, Crossroads with 20%, Music with 41%, Kennedy with 23.3%, Lincoln with 23.9%, Newark Junior High with 22.4%, and the newly merged school, Coyote Hills, with 61.2%. schools. We have at least 8 out of the 10 schools we have more than 40% social disadvantaged students Schilling with 74.9 high school. New junior high was 55.5 Newark Memorial High School with 48.7 and not to even mention the newly merged Coyote Hills with more than a 100% based on the state that. We also asked the following questions. I was the outreach to the non English speaking done for him. school. What factors was considered for the principal signed and why was why is a killer bird no longer with the district. She was one of the most effective principles. to make sure that we were able to meet the needs of all of our parents and make sure that all the needs of our students were met. She also made sure that all the information was sent in the primary language for our that next community. And always went the extra We want to remind you and the boards that we are taxpayers and voters and that we want the school district to respect and respond to our community. After years of such treatment, we are not sure that the district is capable of solving the problems of including an effective community. We are at a point where we are considering other educational options for our children. We will continue to be present and vocal to our school board meetings. Thank you very much for your time.

[1980] SPEAKER_30: Superintendent Triplett, you can begin yours before.

[1984] Terrence Grindall: OK. Thank you, President Jun and thank you to the public commenters. So this evening, the superintendent report is going to focus on two things, enrollment and giving an update on our current enrollment and then also on an update on some of the marketing and promotion strategies that we have been employing. And this is based on requests from the board from a previous meeting. So here you see the current enrollment. I'll take a moment just to talk through this, but it's very similar to the way that I was presenting it last year. So you have all the schools on the left side, then the projections that we made in spring. And then you have enrollment as of yesterday for each of the schools. I want to say that, well, first of all, you can see the total down below that we are under enrolled based on the projections by 287 students total. And that's definitely cause for concern. I would say that this is indicative of all of the districts that I have spoken to in Alameda County. I don't know if it's true of other districts outside the county, but this is something that superintendents are noticing in many different areas. And so then we really want to try to dig deeper into what are the implications of that, the implications of COVID on this, as well as other factors. I will point out a couple of points. You can see that Schilling is actually a school where they've almost hit their projection numbers. And the other school is Lincoln. So those are two sort of I would say exceptions to the decline in enrollment across the board in all of our schools. The other two points to note, Bridgepoint, That's the alternative education in-person program, high school program. The numbers are up there above projections by 13. And then you can see one of the reasons why the individual schools have much lower numbers than normal is because, of course, Crossroads Virtual Independent Study Program, there was a projection, because we did not know at the point when we made these projections in the spring, that this would be the state mandate in terms of virtual independent study. So the projection at that time, based on historical trends, was 14 students in Crossroads. And as you can see, we have, as of yesterday, 151 students that's kindergarten through 12th grade. So that's 137 students more than projected. Could we do the next slide? So shifting gears a little bit, I wanted to share some of the marketing campaign strategies that we have employed in the last, I would say, six months. And so these are just sort of the beginning of what we're really hoping to do and continue this year. So one thing, first and foremost, is actually, why don't we go to the next one? I think each one is... Yeah, so first and foremost, we've spent a lot of time into developing the new website and have issued the soft launch and very excited about how it's gone thus far. Of course, part of a soft launch is that we're going to continue to build and grow the website, but we really wanted to to get the platform out there because the old site was so outdated and really was essentially inoperable. I do want to point out some of the things on the new website. We've installed a COVID section with a lot of different resources around COVID safety. We do have the board meetings. There's a whole board section, the board agendas. You can find them on the first page, as well as if you go to the board section itself. But the link to the board agendas are all on the first page. And then a lot of other resources. But again, we will continue to grow this and build this out because it is a soft launch. But we're really excited about the new look And I think it really presents much more of the amazing things that are happening in the district. So I wanted to talk about, you saw on the agenda slide that something that we've really focused on as a, I would call a micro-campaign, was the Dual Language Immersion Program. And so in a minute I'll share out some different data and stats around first of all what we've done to really promote the program and then also you saw the results are that unlike some of the other schools, the dual language program and Schilling actually has much less of a, well actually almost hit the enrollment projections. So we did do a number of videos and you can go to the next slide please Ms. Gutierrez. regarding the dual immersion program. And then if you go to the next slide. And then another video campaign that we did was what we call the Newark Ready promotional video campaign. And so that was really presenting sort of the readiness, generating energy and excitement around returning to in-person learning. And we did create this last year and then we released it just before the return to in-person last year, and then we also released it again at the beginning of this school year. And then the other aspect of the dual-language enrollment promotional micro-campaign was the mailing that we did. So we sent out a flyer, a mailer, I believe it was over 60,000 citizens in both Newark and the surrounding areas. We sent this out both in English and in Spanish since it was promoting the dual language immersion program. And so this is one strategy that we used to really generate energy and get out the word about what was happening with this program. So I wanted to share a little bit of data around now these videos and other strategies that we've been using. So what you see here on the left is the different videos I was just mentioning. The first one, where it says August 16th, that's the Newark Ready video. And then below it, August 2nd, is the first of the Dual Language Immersion videos. And I believe August, oh sorry, it was the second of the Dual Language Immersion videos, July 27th. was the first of the dual language immersion videos. And then March 25th, like I mentioned before, was when we sent out the original Newark Ready video. So it's quite remarkable what, you know, the platforms online, we were able to reach, you can see the reach over there on the right side, between 32,000 and 40,000 individuals online with these videos. They each ran one to two weeks each, and we were able to stretch the reach, not just Newark, but surrounding zip codes. Next slide, please. And so this is a little bit of data around the results. So again, you see the reach right there, which I already discussed. Likes and reactions, as I'm sure you're all aware of, is when someone actually responded with a positive click. And then you see the number of times that each video was shared. And then to the right of that, you see the number of clicks. So that is actually one of the most significant ones because that's when someone actually went and clicked on it and then watched it all the way through and sometimes clicked to a different, clicked to the website or something, some other place. And so you can see, for example, the first time we sent out the Newark Ready video, 1,500 people actually clicked on it. So it was reached to 42,500 people. 221 liked it. It was shared 25 times. And then there was like an additional click 1,500 times. That's just as an example in that first video. And then lastly, we are really starting this year a campaign on social media to celebrate and promote all the positive things that are happening in our schools and our classrooms. And so this is just an example from Instagram. You can see these, what we're trying to do is get out, trying to get out a post daily. We started off right at the start of school. And so you can see to the right there the number of, people that each post reached. We have about, I believe it's 600, I don't want to speak incorrectly, I think we have 665 followers on Instagram, is that right Ms. Gutierrez? And so then you can see any given post on any given day, how many people that reached, and then you can also see how many people liked it. And I believe this is another example here. On average, we're getting around 400 people that are able to view our daily Instagram and similar numbers for Facebook. Although we're really looking at Facebook as also a place where information is shared, not just a place to be celebrating and promoting the positive things happening in the schools. So that's a little bit about the micro campaigns that we've done thus far. And again, the results, I think, from the dual language program is something really significant. We're hoping to get those same kind of results in other aspects of our programming. Next steps, we really want to continue this rollout of the website itself. We also want to develop additional micro campaigns. And then lastly, we really want to be moving forward with a partnership with the city in terms of creating a marketing strategy that we can partner on to really get out the good word about both the wonderfulness of Newark itself as a city and then also the great things happening in our school district. And that's the presentation for this evening.

[2703] SPEAKER_30: Thank you, Superintendent. Questions from the board? Student member, any questions?

[2709] SPEAKER_29: No, thank you.

[2711] SPEAKER_30: Russell DeVore, questions? Go ahead.

[2715] Aiden Hill: So thank you, Dr. Triplett. Two questions. First, related to the website. So normally in an IT implementation, you'll lay out and you'll have a set of objectives of what you want to achieve by the end of the implementation. And you'll have a due date, a go live date. And then if you're going to do different, there's different strategies. But if you're going to do a follow-on project like a phase two, you'll also identify here are enhancements that we're planning for phase two. And it's almost like a separate project and you'll have a separate due date. So just, so first question is, you know, for our phase one, you know, what were the objectives? Have we accomplished all of those or are there some things that are still outstanding? And then for our phase two, what are the additional enhancements that we're looking at and what's sort of the expected, you know, date to deploy those enhancements? So that's question one. And then question two is related to the marketing campaign. So do we have a budget for the campaign? And then just out of curiosity, are we using any type of outside firm to help us or are we really doing this internally? So those are my two questions.

[2788] Terrence Grindall: All right, thank you, Member Hill. Yes, so for the first question, so like I said, this has been a soft rollout. We were actually really hoping to have the website fully online in the spring, but that didn't happen. There's a lot of challenges, and so we did want to make sure that we got it out before the start of school. So there are a lot of different things that we want to continue to build and grow on the website. So we're not really finished with that first phase. There's both supporting our staff to learn how to be putting things up on the website. So there's still a lot of like professional development around that. And then also continuing to evolve the images and the different pages on the website. So that's still phase one. And so we're going to work throughout the fall to really be continuing to build that out. And then I'm happy to come back and share more about other phases after that's been accomplished. With regard to your second question, budget for campaigns, I don't have it off the top of my head, but I'm happy to come back bring that back in terms of what we did, what we have budgeted for different campaigns. And then I think, sorry, what was the last question?

[2881] Aiden Hill: And are we using a firm to help us or are we doing it internally?

[2884] Terrence Grindall: Right. So with the website, we have used Finalsite. It's a company that supports districts and other schools to build out websites. And then we also have been utilizing an individual who has a lot of experience and has proven to be really, really effective in terms of taking a lot of the photographs, the videos, and then he actually has been able to support us with the website, continue to build out the website style and development as well.

[2920] Aiden Hill: And the individual, they're helping on both on the website as well as on the marketing efforts.

[2928] Terrence Grindall: Yes, on the website as well as the photographs and videos. Okay, perfect. Thank you. Sure.

[2937] SPEAKER_30: You have no more? You have questions? I do. Member Goodell.

[2944] Bowen Zhang: Thank you, President Jiang. So, I'm heartened to see the attempt to work with the city to do a marketing strategy. So I wanted to see, the question is what happens if the city doesn't come along with us on this effort? My concern is that doing marketing pieces without an overarching strategy is not an efficient use of resources in my opinion. So I was wondering what your thoughts were if the city won't sort of come along with us, whether we have a path to actually get a marketing strategy.

[2987] Terrence Grindall: Thank you, Member Grindel. These things have been done, like I said, sort of like micro-campaigns and really focused on the things that are right in front of us. But what we want to do is engage with a firm that can support us with a larger strategy. And if we can partner with the city, great. If for whatever reason that's not possible, then that's something that we want to do on our own. We really want to bring that back to the board once we've landed on a firm that can support us with that.

[3027] SPEAKER_30: Thank you. Thank you for your report. Moving on to staff report, NUS 12.1, NUSC safety plan and COVID-19 update. Any public speaker on this item?

[3041] Clarissa Kennedy: None.

[3044] SPEAKER_30: Okay, so we'll open up for board discussion. Student board member, any questions or discussion about safety plan?

[3057] Terrence Grindall: Sorry, President Zuer, could I just say one thing before? Okay. Before discussion starts. So, yeah, so we have revised the safety plan that we submitted in the, I believe it was in January, February to the county. And that was approved by them. And the understanding was that as COVID evolved and as conditions changed, that we would continue to revise this plan. So what we're bringing forth today is the most revised version. And what we do is we're working with the county, County Public Health Department, as well as the County Office of Ed, to continuously be making revisions and changes as the conditions change. So would love your input as well as any questions you have because we are also engaging community with the plan. We got some good questions and also good feedback on Tuesday at town halls. We held a town hall in Spanish and then we also held a town hall in English with regard to the plan and the different safety measures that we've taken. So would love your feedback and happy to answer any questions.

[3133] SPEAKER_29: I'm not sure if this question refers specifically to the board. But during pause students do switch classes is there any protocol to follow when students say like different classes and there's no seating chart and you don't know if there's like students who may or may not have covid and moving to different

[3157] Terrence Grindall: So, you're talking about in particular the pause class because it's not the regular class with the regular seating chart, is that right? Yeah. So, the guidelines are such that a seating chart is not mandatory. The guidelines in the county and the state recognize that there's going to be different classes where students are interacting. So, the whole idea of cohorts is no longer something that is mandated by the state or the county. Having said that, I think you're absolutely right that the more that we have seating charts, then the better it is or the easier it is to do any sort of contact tracing. And so I appreciate you bringing it up. That's something that we definitely want to, we'll look back to the high school on, is how to capture the seating arrangement on any given day in the PAWS program so that if God forbid that there is a COVID, positive COVID case in that area, then contact tracing is easier. When we have had circumstance where there wasn't a seating chart in a class and there was a positive case identified, and in that situation, the guidelines say that if you cannot, if you're unable to identify who was a close contact and who wasn't, then you really have to quarantine the whole class. And so we have had situations already where we've had to do that, not many, but at least one. And so what we want to do is really avoid that by having seating charts so that it's much easier to do the contact tracing. And that means everybody doesn't have to quarantine, only those who are in close contact. So thank you.

[3257] SPEAKER_30: Board member, can you log into the boardroom voting app so you can click on the request? The password is 1234. Oh, it's that simple? No. Member Hill, go ahead. Any other board member have questions?

[3278] Phuong Nguyen: No, he can't log in to BoardDocs.

[3282] SPEAKER_30: But Board Voting App is a separate app.

[3285] Aiden Hill: What are you talking about BoardDocs?

[3287] SPEAKER_30: No, BoardDoc is your own password. The one where you click request to speak and to vote, that's a separate app. Okay, where is that? That's... Oh, they don't... Okay, well... Me too.

[3300] SPEAKER_37: Are you going to touch it?

[3304] Aiden Hill: Please? Oh, that thing? Okay.

[3309] SPEAKER_30: Yeah, password 1234. Oh, I see.

[3310] Phuong Nguyen: Okay. Sorry, I'm blind. Oh, Member Grindel is not on here. I'm not either.

[3319] SPEAKER_40: That might need some updating, so we can, can we do raise of hands in the meantime?

[3323] Aiden Hill: Yeah. Okay. Okay, and I need mine. Okay, Member Hill, go ahead. Okay, yeah, so just to add to this topic, So, one suggestion maybe that our district might consider. So, at my school where I'm working at Cupertino, right, we're facing the same issue where you have a class that is not a static class, right, where you could go in, you know, I think you're going to pause here. And how we're handling it is we've actually created one of those QR codes. And so, in each classroom we've got a QR code. So, when the students come in for this period, because it could be random students, they just scan in and then we immediately know who's been in that particular class on that particular day. So it might be something that, you know, we might explore. I don't know if it would work or not, but that's what we're doing in our school.

[3373] Terrence Grindall: Thank you, Member Hill. Yeah, that's helpful. I think the challenge, the thing that student board member raised up, though, is not just who's in the room at any given moment, but who's a close contact, meaning like is in direct proximity. And so we'd have to, you know, think through that as well.

[3397] SPEAKER_30: Go ahead.

[3398] Bowen Zhang: Member Grundell. Yes. Thank you, President Cheng. I just wanted to compliment staff on the safety plan and the town halls that you've been holding. I'm assuming that the materials that were in the town halls were also in Spanish, and these these flowcharts are extremely complicated. And so if there's ways to simplify those, and particularly making them available in people's most language they're most comfortable with is something that's very important. So thank you.

[3434] Terrence Grindall: Yeah, thank you, Member Grindel. Yes, we actually, the flowcharts we've gotten directly from the county, and they do translate it not just into Spanish, but also other languages that are used in the county. So that's been really, really helpful. They are super complicated. It's something that we've been really appreciative of that the county has offered that.

[3462] SPEAKER_30: No more questions? Okay. Member Nguyen.

[3468] Phuong Nguyen: In regards to this being a live document, we're planning on phasing in student testing. As soon as our I'm assuming that we will phase in student testing. And will that be part of this documentation as well.

[3482] Terrence Grindall: Yes, thank you member when yes, we were planning on phasing in the student hopefully in in the next couple weeks after we've gotten the adult testing fully up and running. And yes, that that that would become part of this as

[3501] SPEAKER_30: Moving on to the next one, 12.2, H5 ear balancing services report. Any public speakers on that?

[3512] SPEAKER_40: Yes, I have one. One second. Eric Tam, you may begin.

[3534] SPEAKER_30: Mr. Tan, can you unmute yourself?

[3547] SPEAKER_40: Eric Tan, you may begin.

[3575] SPEAKER_30: I think maybe he's away, we'll come back if he's back online. Bringing back to the board, any comment from the superintendent before the board asks questions?

[3593] Terrence Grindall: Oh, thank you. So, we're moving on to 12.2, right?

[3595] SPEAKER_30: Yeah, H5 balancing act.

[3597] Terrence Grindall: Yeah, thank you. I believe, we do have a, someone here that, or someone's going to be online that is going to present. from the air balancing company. So we have, we've been spending a lot of time and energy and have an entire team that's been working really diligently to do the air balancing and really make sure that all of our HVACs are running properly. And so I'm going to turn it over to Ms. Dela Cruz first to speak a little bit and introduce the guest.

[3632] Marie dela Cruz: Thank you doctor triplet good evening board. For the past several months we have been working on the air balancing project to make sure that our classrooms have proper air flow according to the guidelines. And like doctor triplet mentioned it has involved. A team of contractors and consultants. we're going to be going over the final report. Including Cypress engineering where our panelist guest is is from Mister Sir Tom. Alpha air balancing. Western allied and Pfizer co. Energy we can have done this without everybody involved. Mister Sir Tom will be going over the final Sir Tonk, can you hear me? And then Ms. Gutierrez, if you could put up the presentation. Can you guys hear me? Yes, we can hear you. We're going to put up the presentation.

[3700] Diego Torres: OK.

[3701] Marie dela Cruz: When you guys are ready, let me know. We'll let you know when we're ready. Mister Sirtonka will go over the process that we went through and the report. Go ahead, Mister Sirtonka.

[3725] SPEAKER_20: Good evening, Board of Trustees, Dr. Triplett, community members, and more importantly, all the students and the parents. My name is Metin Sertunc. I'm a certified building commissioning provider certified energy manager and mechanical engineer. So today, tonight, we are going to try to summarize what we did all summer long to try to make existing HVAC equipment better, and at the same time, adjust all the air flows. Next slide, please. information. Tonight, what we are going to cover is what was the goal when we get involved, background information. When we start the project, what we did at the beginning, I'm going to introduce to team members what is involved in this process. I also am going to try to to fix it. We're also going to mention about the initial process, how we collect the data, what we recommend for the district, and assess the recommendation and implement the recommendations. And finally, we provide some kind of certification to the school district. We also write a letter and the results to the school district. district's district goal when we start this project is to make sure that all the HVAC equipment is functional for the school reopening and complies with the latest CDC and ASHRAE guideline. In order to do that, the district hired two entities. The first one is I am the commissioning agent and I am the mechanical engineer. and certified testing, adjusting, and balancing contractor. The first goal was to make sure that all the HVAC equipment was providing enough ventilation. Ventilation means outside air to every classroom or every space. We also, later on, I'm going to try to explain it, we enrolled an HVAC contractor for the repairs. This is the Western Allied Mechanical. And also, District Higher Sizergo, which is in charge of fixing and adjusting all the building energy management control system. And also, most importantly, District Maintenance Department also helped us to get into all these spaces and provide all the accesses. you. Next slide, please. Now, a little bit background information. What we were going to do is. At the beginning, we want because as you know, you have many units in all over the school district like when you look at the the beginning, we wanted to sample a couple of units to make sure that equipment is functioning and we were going to try to make a recommendation based on the Another task that we wanted to do is, because CDC and ASHRAE always recommends the Nr13 filters instead of Nr9 filters, so we were going to do some tests to make sure that existing equipment can handle Nr13 filters. I wanted to mention a little bit, maybe, how there are so many social media and the explanation in the newspapers and the social media about the MER-13. MER-13 is a little bit thicker filter. It filters 95%, 90% of three to one micron particles, very small particles. MER-9 is, we're going to make sure that. So there's 50%. So there's a big difference between 13 and 9. That's why district. want to make sure that. They're each equipment can handle 13. So we want to make sure all the outside damper positions are checked, operational, and functional. We also, after we find out if the ventilation rates are not enough, we wanted to assess the situation and recommend some remedial actions so our HVAC equipment can function as good as possible. Next slide, please. In the initial checks, we find out a lot of malfunctionalities. This is very common when your equipment is 15 to 20 years old. And over the years, there are some equipments, you know, aged. equipment. So what? What we find out is some of the equipments as I mentioned, you have probably like around 900 different units. So. When I talk about it, we didn't find all of them is not functional. We find some of them not functional. This malfunctionalities are listed in the slide, of the units. Typically motorized. Motorized. Damper. Unpowered units. Some of the units were didn't get the power. Some of the belts was broken. Uh. That was rotating, but they were not providing So, as I mentioned before, we wanted to check, we wanted to sample the equipment so we can go for the next building, sample another one. So, Alpha Air team checked all the mode of operation with the district. These are, you know, the units are operating in heating, operating in cooling, operating in economizing, equipment. I mean, like when the outside conditions are right, which is cold. Our equipment uses. Fresh air to cool the inside inside. to do. We have contractor and that this to assess the conditions. What do we need to do? the H equipment. An operation. So this take we're recommending that this take the higher mechanical license, mechanical contractor. And the some repairs and some replacements. So next slide, please. So as I introduced the other companies, additional team members were the mechanical contractor, which is Western Alliance Mechanical, and the control contractor. I still want to note that district personnel always with us to make sure that we can do our work. And we have accesses to all the roofs and the building management control system. Next slide, please. So now maybe you may have a question, why we have so many people, so many different contractors. I want to make sure that, uh, you know, each each contractor has, uh, specialties. So that contractor they have calibrated equipment. They measured outside their supplier return here, and they want to make sure that We analyze the results and identify the malfunctions, and I do some recommendations. And then based on my recommendations, mechanical contractor fix the HVAC equipment mechanically. And then the control contractor, which is in charge of the building management system, they need to fix the controls. Next slide, please. the end, we created a single page, a single document showing all the outside air quantities and all the malfunctionalities. So based on this document, we started to work to eliminate and to make sure that all the equipment is functioning as much as possible. As I mentioned before, all the equipments are aged. And then during this process, contractor provided and reported daily reports to us. So we update these documents. Next slide, please. Just before the school reopening, we wanted to make sure that we have a summary of outstanding issues during July 2021. So after we got this report, we still work on the sum of the items and we managed to complete all the HVAC items. So in the classrooms were completed and We reported to all items collected in the classroom. As of now, district's still using the same team to do some additional repairs, or the malfunctionalities happens after the initial checks. Next item, please. So I think I mentioned this, what the team checked. And then I think I already mentioned this. So let's go to the next slide, please. So the final results, all the existing rooftop units serving the classroom are aged and are planned to be replaced as funds allow. So within a couple of years, I believe that most of the equipment, I mean 300 plus equipment, will be replaced. existing HVAC equipment has never operated with the MER 13 filters in the past. And the TAP contractor and our test verified that MER 13 filters can work with the existing equipment without adverse effects. And existing filters in all typical classrooms are still MER 19. The air flow and the ventilation rates were checked And multiple sample units. And we decided that MIR-13 filter can be used for the future. I think I mentioned too many times MIR-13. But anyway, how did we check these things? We want to make sure that when we use the MIR-13, We still get the total air flow and the pressure drop through the filters are the same, compatible with existing filters. Differences in CFM's air flows and the pressure drops were negligible. When we were checking these units, we want to make sure that the units were in the high speed and outside air dampers are in minimum position. So why did we do that? Because if the unit, sometimes units are operating in the low speed, low speed, our filter will definitely work. We want to make sure that we are checking the equipment for functionality. Next slide, please. that. 13 filters are ordered and the district will replace all the units with 13 filters. Remember when I tried to explain the 13 13, it's filtering a lot more. Smaller particles than the some cases or 13 filters needs to be replaced more often. And at the end, this was the last slide. I was trying to summarize the overall process in maybe 10 minutes. So, well, what we try to do is achieve try to achieve your mechanical equipment function with their full potential. So if you have any questions right now, I can try to answer it. Thank you.

[4711] SPEAKER_30: Thank you. I mean, watching the clock, we're approaching the 30 minutes limit. One round of questions. Student board member, you go first.

[4719] SPEAKER_29: No questions. Thank you.

[4721] SPEAKER_30: Board members? The rest of the board? Member Hill?

[4725] Aiden Hill: Yeah, thank you for the presentation. So it sounds like our existing equipment can handle MERV 13, which is good. The question for you is you had mentioned we have over 900 units. You identified some that are non-operational and then, you know, many that are aged. Do you have a sense of what percentage are non-operational and need to be fixed? And then for the age unit, do we have sort of an idea of which units they are and do we have sort of a list of priority?

[4760] SPEAKER_20: that's what we did, actually. We have a list, and then we identified all the equipment, and we prioritized the classrooms first. And all the classrooms are operational, as of now. And there are some units, like some of the storages, are still under, uh, you know, mechanical contractor is still in the process to get some parts to fix those units. And also during the process, we actually use one of the equipment that one of the school site we have a really big problem about getting the parts right now. Just like, you know, at the beginning of the pandemic. Everybody was trying to get the toilet paper or whatever, you know, we are in the same position right now that we from the ground side.

[4846] Marie dela Cruz: It's snow, I'm sorry. Mr. Serting, it was actually snow. We're getting him confused. So what he's trying to explain is there were some parts that we were able to use at snow and that way it really saved us some time. And in terms of what other, what units, percentage-wise, there's about 20 to 22 units right now that are still in progress, and they are non-classroom spaces. So storage rooms, for example. And for the most part, they're storage rooms. I can't think of any other. But they're not being used as classrooms.

[4892] SPEAKER_20: Right. Thanks, Mary.

[4894] SPEAKER_30: Yeah. I believe the public speaker is on. Can we bring him in?

[4902] SPEAKER_40: Yes. you have a second. Mister Tim, you may make your statement right now. Are you available?

[4913] SPEAKER_21: Yep, I am. Thank you so much. I apologize for that. I had to put the tickets down. So I'll just get right into it. Hi board, Dr. Triplett and staff. Thank you for the opportunity for speaking after I missed my window. Board, I went back in time to review some of the videos where Dr. Triplett and staff went to address HVAC concerns from the public. On March 9th in the town hall, Dr. Triplett first had actually presented for the first time his HVAC slide. It has those HVACs in the image and talked about a couple points. On March 15th and April 1st, Dr. Triplett used HVAC slides in his superintendent report doing these In the updates, Dr. Tripp updated the community about HVAC was safe, emphasizing heavily on using MERV9 filters that were updated four times instead of two, as requested by the guidelines. Mechanical checks and comprehensive assessments were done that they were all functioning. And then on April 20th, Ms. Delacruz in our town hall presented HVAC status, where she outlined 450 units or so, 108, I believe, units were having issues, and that by the end of the week, all the work necessary to have them functioning were done. So I first thank you to Cypress Engineering. That was incredibly insightful. I had a couple questions. First is, based on the report and presentation that he just did, why was there a disconnect between the message that the school district was portraying to the community, versus the actual July assessment of all the units, either if they were functioning or not functioning, right? So you told us multiple times in different forums that they're working, but then Cypress Engineering just said that in their report, that in July of 2021, that it is not working. So there seems to be a disconnect board. I don't know where. On page two of the contract, with Cypress Engineering in scope of work. There's a number four, it says measure CO2 level in sample classrooms in order to justify the GPS MBPI installation. I did not see that result or discussion within the presentation. One more highlight I wanted to highlight in the documents was the The portables were all marked as they do not provide code minimum outside air. So that would be an interesting item for you to also dig in to see if, is that for all classrooms, portables, or is that for a certain ones? And I thank you for this time. Thank you.

[5069] SPEAKER_30: Thank you, Mr. Tan.

[5071] SPEAKER_20: Do you want me to answer?

[5075] SPEAKER_30: Yeah, if you want to respond, you can.

[5078] SPEAKER_20: Yeah, a couple of things.

[5080] Marie dela Cruz: Mr. Sertank, for a second, can I just add something before you add your comment? I just want to say that back in April when we were reopening, the focus then was looking at the ventilation and to make sure that we had the fans on. So it was a totally different assessment at that time. And when we said that the HVAC units were functioning, it was that the air and the ventilation was on, versus the air balancing project, which is what Metin and his team did just recently.

[5115] SPEAKER_20: It's totally different. I think, yeah, the units were functional, but we get into the more detail operation, all the modes of operation, which is part of them is, are we providing enough outside air? You know, that's the time that we started to find some small functionalities. But when you look at it, or when the contractor looked at it, when the maintenance looked at it, I think the unit was functional. But we find out by doing some different tests, because we wanted to improve the outside air ventilation. That was maybe the confusion. And then the other one is portable classrooms. Was it Eric? I think Eric, right? Portable classrooms, we did a recommendation to increase the outside air by introducing a filter box in the return air. So the circulation is restricted, and we can bring more outside air. So that is also improved. Actually, that work just completed. And maybe Ralph can explain, mention a little bit about the ionization test results. That will be a report at the next board meeting, I believe.

[5225] Marie dela Cruz: Yeah, Mr. Caputo, I mean, Mr. Sertak, we are preparing to share with the board in a future board meeting regarding the ionization devices. It's not ready for this meeting.

[5240] Bowen Zhang: President Cheng, for the sake of the public and clarity, I just want to let you know that, I understand what you're saying is that right now, all the spaces that are occupied by children are functioning. Is that correct?

[5255] SPEAKER_20: That is correct. Thank you. I just wanted to add something, though, because every day, as we mentioned before, equipment is aged. If there are some issues, district is reacting, and to make sure that equipment is functioning properly and still a mechanical contractor and Sizerco is still under contract, I believe, to fix the equipment if necessary.

[5300] Bowen Zhang: Thank you.

[5305] SPEAKER_30: Any other discussions? Mr. Santana, thank you for the report. Have a great rest of the day.

[5315] Marie dela Cruz: Thank you, Mr. Santana.

[5317] SPEAKER_30: Moving on to bond projects update. Any public speaker on the item?

[5322] SPEAKER_40: None at this time.

[5323] SPEAKER_30: Superintendent Triplett.

[5326] Terrence Grindall: Thank you, President Chun. So this is an update on the bond projects, the status of some of the projects that this board has approved and been following. So we wanted to give a little update on how that is going, and I'll turn it over to Ms.dela Cruz. I believe we also have Mr. Caputo here to speak on this.

[5348] Marie dela Cruz: Thank you, Dr. Tiplett. Yes, we have Mr. Caputo and Ms. Denny here tonight to share the update on the bond projects. The last time that we shared an update was back in April, and there's been a lot of activity since then and a lot more in progress. So Ms. Denny and Mr. Caputo, could you please share the update?

[5374] SPEAKER_43: Good evening. I'm Maria Denny with RGM Kramer. I'm happy to be here tonight to give you a lot of good news. We're all working hard, and we have good things to show for it. Next slide, please. What we're going to cover tonight is both the great... Ms.

[5391] Marie dela Cruz: Denny, can you please... Ms. Denny? Hold for a second. We're going to catch up with you. Okay. The presentation we're pulling up right now.

[5402] SPEAKER_43: Thank you.

[5416] SPEAKER_30: So it looks like we have some problem with the Google site or something.

[5419] SPEAKER_40: One second. I apologize, one second.

[5578] SPEAKER_37: May God bless you.

[5620] SPEAKER_40: All right, you may begin.

[5624] SPEAKER_43: We're ready?

[5625] Cary Knoop: Yes.

[5627] SPEAKER_43: Okay, great. So what we're going to be covering tonight is all phases of our projects. We have some landscape and flooring projects we've recently completed this summer. We have projects we recently bidded, bid for the HVAC and Landscape Group 2 projects. And also we're starting up some new projects, like at the Coyote Hills fencing project. Next slide, please. And Ms.dela Cruz is going to go over the budget with you.

[5668] Marie dela Cruz: Our Measure G budget is pretty much the same as what we shared back in April. We spent $2.1 million in 2021 and we have $6.4 million left to spend in 2021-2022. And with our landscaping projects and the HVAC projects, that will pretty much use up all of our bond money. Next slide.

[5705] SPEAKER_43: For our summer projects, we completed eight projects, all totaling over $1 million in just two months. And we've hit seven sites. construction projects. We are currently doing the spare reconstruction of the junior high school. Landscaping projects at 5 elementary schools and 2 flooring projects want chilling multipurpose room and the BGI office. Next slide, please. We have 99 units in fabrication for the elementary schools, along with 177 units in fabrication for the junior high and high schools. So we're getting ready. We're working with the contractor. We're going to have a helicopter working on several Saturdays to put the mechanical units up on the roofs. And the mechanical units are all, you know, they're always going to be functional while school's in session. And for the HVAC phase one increment two project, we just opened bids for that project. We received five bids. And one bidder withdrew. The project is within budget, and we've reached out to the lowest responsive bidder. And we'll be starting these projects this fall. We're also going to be starting design for the next phase of HVAC projects that will require us to go to DSA. So most of these units are in the larger spaces, like the libraries and cafeterias. And then lastly on this page is the second group of landscape projects at Coyote Hills, the high school, McGregor campus, and the district office. we're going to receive that pricing tomorrow. That construction will also start this fall. Next slide, the front stair, and we also renovated the back stair and side stair. We have irrigation and planting. We have this beautiful new seat wall at the front of the school, and the new ham rails. The project's mostly complete, and we're waiting for some cure time to complete before we install the traffic coating, which will happen on a weekend. we're going to be able to do that. Next slide, please. Okay. Landscape projects are first one here. We're installing a lot of drought tolerant plants with irrigation. This is going to save the district. A lot of water. And we have a 90 day maintenance period and a one-year It's great to welcome students back with this welcoming landscape. Next slide, please. Birch Grove primary. We planted over 170 plants at this school, including Pacific mist manzanita ground cover. Next slide. At Kennedy Elementary School, You can see some jester flax in the foreground here, and we also have some dusky bells Australian fuchsia. Next slide, please. At Lincoln Elementary School, we have lavender crepe myrtles that will provide color and shade for the students. Next slide, please. At Schilling Elementary School, if you look to the right, you'll see some native mow-free sod. So what's great about this is it's green. We can choose to mow it or not. And it uses a lot less water than conventional grass. We also have strawberry trees installed at the site. Next slide, please. OK. We're looking forward to upcoming projects. We are going to be replacing some existing portables with permanent modular buildings at the junior high school and at Coyote Hills. We're currently establishing budgets and we've issued a request for proposal for architectural services. we're going to be working on. For the fencing project, the Coyote Hills. We had our kickoff meeting last week, you know, Cruz and I met with the architect and walk the site. So we're we have a schedule and development and we're getting the as-built drawings to the architect to start that process. with two shade companies. One is USA Shade, the other one was Park Planet. USA Shade provides fabric shade structures, and Park Planet has a variety of metal structures available. And we did a couple of site visits at BGP and Coyote Hills. We have an RFP out, a request for proposal for architectural services, and we will get those in the middle of this month. And then the next steps for that project is selecting an architect. They'll do the drawings. We will need to get division of the state architect review, followed by fabrication of the shade structures and installation. And that concludes my update. Thank you.

[6118] SPEAKER_30: Thank you for the presentation, student board member.

[6123] SPEAKER_29: Yes, so apologies for the naive question, but where does the bond money come from and how often does the district receive it?

[6133] Marie dela Cruz: The bond came from an election several years ago. I believe it was about $68 million and we only get it when the voters pass a bond. So right now this is the last of the bond monies. $8 million left last year and then $6 million now left to spend. So once this is spent, we'll have to go for another bond.

[6161] SPEAKER_29: I see. All right. Thank you.

[6166] SPEAKER_30: I guess my question is that because I walk around some of these elementary schools and I guess for landscaping and irrigation, so the biggest reason we replace so many of these grass with planted plants, specific plants is for water conservation, right?

[6181] Marie dela Cruz: Yes, we wanted to do low-maintenance as well as drought-tolerant plants.

[6188] SPEAKER_30: I see. Any other board member? Member Hill?

[6193] Aiden Hill: Yes, a follow-up to your question. So yeah, I think it's great that we're doing drought-tolerant plants. And then just out of curiosity, Was there a lot of irrigation work, additional irrigation work that needed to be done to do that? Or was there the infrastructure already in place and we just like tapped into it? Can you just give a little bit more detail on that?

[6216] Marie dela Cruz: Sure, Member Hill. We did have to do a lot of irrigation work because some of the irrigation was either non-existent or needed significant repair. So it was either totally replaced or added.

[6230] Aiden Hill: Okay, thank you. And the reason I ask is both member Grindel and I live in the same area and we're on the board for our HOA. And we found that planting plants without irrigation can be problematic. So it's good that we put irrigation in. Thank you.

[6246] Marie dela Cruz: Yes, thank you.

[6247] SPEAKER_30: Any other discussions? Okay, thank you for the presentation. Moving on to business 13.1, determination of interior process of your board vacancy and its timeline. I believe that The board received, I guess the new board member received a link to the old YouTube video for the past three appointments we did in the past, I guess past three years since end of 2018 and beginning of 2019. And I believe that's the same procedure we used in the past 10, 20 years. So I really, I think last time we spent well over 30 minutes to discuss this. Yes, any other additional comments on that? student board member.

[6291] SPEAKER_29: How are y'all advertising this vacant position to the community in general? Or is that something you plan on doing?

[6300] Terrence Grindall: Sure, I can chime in there. And Ms. Gutierrez, feel free to add anything. So the vacancy was posted on the website. And I believe it was also, was it posted in other areas as well, Ms. Gutierrez?

[6316] SPEAKER_40: the community. Yes it was it was mentioned here in the previous board meeting it is on the current website it is on our door. It is on our social media platforms. And various other in order to inform the community. The application did go out. Last week Monday and it

[6348] SPEAKER_30: So I'm sure the board member watched the old videos, and any comments on that?

[6355] Bowen Zhang: Actually, I would appreciate if Lucia could go over the procedure that was used, because there seems to be some debate about what was used, and there was some small variations between the process. I'll start with my concern is that if the candidates are narrowed in the first round to only 3. But the scoring system it's possible for one of the board members number one candidate to lose out to the not to the number 2 candidates from from other other people so I'm interested in how we can assure and whether it's possible to have to bring if it turns out that each board member has a favorite candidate that we would we would bring all 4 of those people to the next round. So if you could sort of describe what the process is, which rounds are what, I'd appreciate it.

[6408] SPEAKER_40: Of course. So in the last 3 appointments that occurred here in USD, what happened was that there was there's a round of questions. So all the candidates are interviewed. There's a round of questions. They are interviewed individually. All candidates are taken to the board library and then brought forward one at a time. Their names were drawn out in order to select the order of the interviewees. So the questions occur. There is a round robin from the board members in regards to one board member asking a question at a time. The same questions are asked of all the candidates. Once the scoring happens, there is, in the previous past 3 elections, sorry, appointments, what has happened is in the first round of selecting, the board members give a number 1 to their top 3 candidates. Those numbers then get tallied up. And there is a score and the top 3 move on to the next round. From that second round, then the candidates, sorry, the board members put a number scale, 3 to 1, 3 being the highest. So whoever scores the highest total ends up being the selected candidate.

[6501] SPEAKER_30: So I want to answer your question regarding what if you're using the top three choice, each board member, what if your favorite candidate couldn't get into top three. So the only reason that if a board member's favorite candidate didn't get into top three is because the other three didn't select him. So possibly that's probably, that candidate's probably not going to get an appointment anyway. So the reason we picked top three is that you have your first choice, you have your second choice, and you even have your third choice to get considered by the board. And the interesting thing is that during my appointment process and during Member Nguyen's appointment process, there were a total of four candidates. So the first round, we have top three events. So you have one candidate sort of eliminating the first round. Then we have the scoring system. And I believe, do we have the number of applicants that are submitted for this time?

[6550] Cary Knoop: Yes.

[6550] SPEAKER_30: So how many of them?

[6554] SPEAKER_40: I'm not sure. Is that OK? We have four candidates?

[6557] SPEAKER_30: Yeah, so it looks like this number is the same thing as the previous two rounds of appointments.

[6562] Bowen Zhang: So this is my concern. This is why I asked Lucia to describe this, because what you're just saying is different from what Lucia just said, unless I heard it wrong.

[6570] SPEAKER_30: No, no, no. That's not. I mean, I said the first round, you select top three candidates. And then three candidates advance to the second round. And then you have a ranking of one, two, three, three being the highest. What I described last time was exactly what happened to my appointment, to her appointment.

[6585] Bowen Zhang: So I'll restate it. So the first round, each member chooses one candidate.

[6593] SPEAKER_40: I can provide clarity. So the first round, you give a number one to your top three candidates. One, one, one. And there's going to be someone in this situation, there's four. Someone would be left out. Same goes for every board member. So each one gives a one, one, one. Those ones get added up. the one with the height, the three candidates with the highest numbers move on to the next round.

[6620] Bowen Zhang: Great. So that I understand and that's fine. But that's different from what I was hearing from the, from President Chiang. So maybe it's my ears. I don't know. Um, so, um, so the first round, there's no ranking. You simply get three votes. Um, and then that'll, that helps, that helps to narrow down the magnet. My other question is, In all of these scenarios, a tie is possible. What is the process for resolving ties?

[6650] SPEAKER_40: It's actually the board's discretion.

[6652] SPEAKER_30: Yeah, we never had a tie. So if we really have a tie, we can discuss.

[6658] Bowen Zhang: I think I'd be interested in having that examined.

[6663] SPEAKER_40: So if I can provide some information in regards to other districts, for example, in Ohlone, there was the possibility of a second round of questions. And in their last appointment, the board decided not to move on to their second round of questions, but that is a possibility. So it could be like one or two questions, a limited number, not four or five again. And then a re-ranking. And then a re-ranking, correct.

[6693] SPEAKER_30: Okay, I guess if that's the case, then we need board members to send to the subcommittee one question to be asked in a regular interview and possibly one alternate question. for the in case of duplication and in case of advance and extra round of questioning if we happen to have a tie. Member Hill.

[6712] Aiden Hill: Yes, thank you, President Zhang. So just for clarification, in that first round, so we're voting for three candidates, right? But we wouldn't be like saying, OK, just the same candidate and we vote one for that. It's three distinct candidates that we vote for.

[6731] SPEAKER_40: So in the past, it's Three distinct candidates, each, your top three gets one point.

[6737] Aiden Hill: Right, but we couldn't say, okay, this person is the best, and so I'm going to give three ones to that one person. It's three distinct candidates. Okay, all right.

[6749] SPEAKER_30: It will help a lot if you watch the appointment of member one and myself, so exactly the same process.

[6756] SPEAKER_40: And what if you're in this situation member Hill if there was one candidate that that stood out. Then in that second round that would be the kind of that you would give your 3 points to.

[6767] Aiden Hill: OK.

[6768] SPEAKER_40: All right. And just for the sake of clarity if I'm understanding correctly is the board agreeing to follow the previous practice.

[6783] SPEAKER_30: I mean, this is not my practice. This is a process been there for 10 years, so I will follow that process.

[6790] Phuong Nguyen: I'm also in agreement with following the previous practice.

[6797] Bowen Zhang: Yes, I'm OK with following the previous practice.

[6804] Aiden Hill: Can you hear me? OK. So yeah, everything looks fine to me. The only part, because this is what was forwarded to me superintendent was in articulating the process is that in the right we're going to do ranking in the final rounds okay so we're going to see you know what the general consensus is but at the same time right I mean I think that we were ultimately as elected officials if we feel strongly that we don't agree necessarily that we can dissent but but presumably presumably if the if other board members are ranking somebody more highly, that's the person that's going to get voted for.

[6844] SPEAKER_30: Yeah, I mean, in the past three rounds, when I watched the video, even including my own interview, the board member that gave me the lowest score ended up voting for me, because that's the rest of the board. So we did, I mean, the past round, 4-0 low.

[6858] Aiden Hill: Yeah. Right, but that's not required.

[6859] SPEAKER_30: It's not required, but I guess they did it for courtesy reasons.

[6863] Aiden Hill: Okay. All right. Okay.

[6866] SPEAKER_40: So then in order to provide some feedback, the meeting currently has been scheduled for the 21st. On that day, it will be a special meeting.

[6877] SPEAKER_30: It will be a Tuesday, right?

[6878] SPEAKER_40: Tuesday, the 21st, September 21st. It will be a special meeting.

[6882] SPEAKER_30: And then we should have sworn in right after the interview, right?

[6886] SPEAKER_40: That is correct.

[6888] Aiden Hill: So could we get clarification on a couple dates? So we have the current candidates in, so the current applications in. But there still needs to be confirmation that they meet the basic requirements, which are that they are citizens and that they live, they're residents of Newark. So when is the date when we're going to finalize that?

[6911] SPEAKER_40: So that the subcommittee, which in this case would be President DeJong and Vice President Nguyen, the goal was to meet the Friday before that Monday in order to review that based on their availability?

[6923] SPEAKER_30: Yeah, it should be two Fridays from tomorrow, I mean two weeks from tomorrow.

[6927] Aiden Hill: So why can't we do it faster, right? It's a pretty simple process. And then we can put the names of the candidates on the website so everybody understands who is, you know, who's applying for this. Why can't we have this done by Monday?

[6941] SPEAKER_40: It's been the practice in other organizations as well. What happens is after the review, then there is an email sent to the candidates to confirm that they are going to be available for the meeting. and that they still want to proceed. Once we get confirmation from them, then the names and all the information is released along with the agenda.

[6965] SPEAKER_30: We had reviewed the application a bit earlier.

[6970] Aiden Hill: We're striving for efficiency, right? So it seems like a pretty simple process.

[6975] SPEAKER_40: Why can't we speed it up? The date has already been announced on the application. So this is information that is required to provide to them, and that was the date that was selected. So that was the date that was provided in the application process to let them know that it was going to be on the 21st.

[6990] Aiden Hill: Right, but I'm not talking about the 21st date. I'm talking about the date where we finished our vetting, and we've identified the candidates, and then we're publicly posting that on the website, right?

[7006] Phuong Nguyen: Is part of the agenda release?

[7008] Aiden Hill: we can publish the names of the candidates once they've been vetted, right?

[7012] SPEAKER_40: It's not, it hasn't been the practice in other districts as well as ours. It doesn't get released until the, along with the agenda.

[7022] Aiden Hill: Okay, so we're talking about tradition, right, but we have discretion around how we're going to follow this. And I think that, you know, if we're looking for transparency, right, so all we have to do is vet, And then post the names. They're running, right? It's public. So let's, you know, let's see who they are. Right? And then if we're concerned about that, I mean, you know, again, I think we, and we could ask the candidates if we wanted to move the meeting forward. Is there a problem? I mean, we got an open seat. We have business to perform. Let's get this person on as quickly as possible.

[7060] SPEAKER_30: I'm actually fine with releasing the name, but probably no more than a week, you know, because I think Ohlone had released that name.

[7067] SPEAKER_40: Ohlone did not release the names until the day before the meeting, which was when the agenda was released.

[7072] SPEAKER_30: Oh, I see.

[7072] SPEAKER_40: There are reasons for it. You could probably reach out to Ohlone in regards to what those reasons are.

[7080] Aiden Hill: Okay, okay. But we can decide, right? We as a board can decide. So I think we put it to a vote. I'd like to move that we quickly get the vetting done and we get the names of the people out there sometime next week.

[7101] SPEAKER_30: What could be the credential drawback of not releasing the candidate's name a bit too early? I mean, the candidates are still private individuals. Any downside risk for releasing the name too early?

[7127] SPEAKER_40: You're the board.

[7129] SPEAKER_30: I mean, if they want to attract early public attention, I think we're fine.

[7143] Bowen Zhang: I don't feel strongly either way. I think, I don't know what benefit or harm is done by releasing it early. I don't, you know, I don't really think, you know, the decision is going to be made, the decision is going to be made based on the interview, based and, you know, transparently. So, having it out a lot longer does allow for more conversation. to occur, which may not really be appropriate. I think releasing it at closer to the meeting time allows us to base the choice on how people answer the questions that we're formulating.

[7178] Phuong Nguyen: I'm in agreement with member Grindel. I believe that we should just release it with the agenda release for that meeting, for that special meeting, which would be the Friday before, correct? Or the Monday before.

[7198] SPEAKER_30: Okay.

[7198] Aiden Hill: And how many candidates have prior to the screen? So we have four that have not been screened yet. Okay.

[7206] SPEAKER_30: Yeah, because we still have to meet, the subcommittee still has to meet and I mean one of the one of the vetting is they need to be registered voter or newer so I might need to call the county registrar or voter to confirm this person indeed is a registered voter or newer. You can't have an address there. You might not be a registered voter there and that information is from the county registrar or voters.

[7228] Aiden Hill: Wait, I don't think you have to be a registered voter.

[7231] SPEAKER_30: You have to be a citizen, right? No, you need to be a registered voter in Newark to be a school board member. Okay. So we'll just follow prior practice. But board members, given that we raised the possibility of an extra round, so I guess right now everybody will have to send in an alternate question in case of either extra round or duplication of questions.

[7255] Bowen Zhang: The other alternative would, in the case of a tie, would be for members to explain their reasons, and in positive terms only, not negative terms. In positive terms only, their reasons for the choices that they made, and perhaps they'll convince other members of that. That would be my suggestion as a first step, but the key is that we stay, we would have to stay positive as to our positive reasons why we supported particular candidates.

[7282] SPEAKER_30: You know, I understand that, but I will be very, very, I will be very, very reserved when a council commenting on private individual during public meeting, even if it is positive things.

[7293] SPEAKER_40: A recommendation could be that if two candidates are there, a motion could be made at that moment for one or the other.

[7302] Bowen Zhang: Right. Well, and essentially there could be discussion of that motion. Okay. So that's what, that's fine with my thinking.

[7310] SPEAKER_30: Yeah, that's fine. Okay. Yes, moving on to new business 14.1 2020 to 2021 audited actual financial reports. We have a public speaker, Ms. Parks.

[7341] Maria Huffer: Good evening. For a district that was suffering financially your unaudited actuals are quite amazing. You now have a 17 percent reserve. The fund summary at a glance looks very good. Of course the infusion of federal stimulus and COVID money totals which close to 11.5 million helped. You have a remaining balance of approximately 4.5 million. As I said, most funds are doing very well. The only exception is child care, which would be expected due to the loss of children and the revenue from paying parents, but with salaries that still needed to be paid is not surprising. What is surprising is the service and other operating expenditure deficit of $333,846 and the need for an inter-fund transfer of $117,000. That is a total deficit of $450,000. And I didn't see that reflected in your June budget, nor is it fully explained in the recently uploaded presentation. I hope this will be fully explained tonight.

[7402] SPEAKER_30: Thank you. Any other public speakers? Superintendent Trivlett.

[7411] Terrence Grindall: Thank you, President Jen. I'm going to turn it over to Ms. Dela Cruz to present the unaudited actuals.

[7422] Marie dela Cruz: Thank you doctor triplet. Good evening. Board of trustees. I am pleased to share with you the unaudited actuals for 2021. So the unaudited actuals is the year-end review for 2021, which was last year. It reflects the actual revenues and expenditures for the year. It's also known as closing the books. So this is the final report for 2021, and it's the revenues and expenditures as compared to the budget. It covers the period of July 1st, 2020 through June, report. This report is due to the Alameda County office of education by September 15th. And the auditors will be reviewing the report. And As a summary, the revenues for the year was $78 million. This is including unrestricted and restricted revenues. 72% represents unrestricted, which is about $56 million. And 28% is restricted, which is $22 million. It's about 0.5% difference between what was projected at estimated actuals. which is pretty good. And on the expenditure side, there was a total of $68.8 million, almost $69 million in expenditures. And of that, 62% is unrestricted, which is about $42.6 million. And 38% is restricted, which is $26 million. And the difference between what was projected at estimated actuals and the actual and audited actuals is minus 8%. So as a result, we ended with an increase to fund balance of $9.2 million. And $5.2 million of that is unrestricted, and $4 million is restricted. Throughout the year, I provide you a report from adopted to the first interim budget, second interim, and now the unaudited actuals. There were several factors that were part of the financials. And throughout the year, except for the cost of living adjustment, the COLA, there were no changes in any of the funding factors, including the amount that we get for lottery, the mandated block grant, and then our STRS and PERS expenses. pretty much the same from the adopted budget to the end of the year. ADA and enrollment, this is a critical part of our funding. Our history has been declining for the last 10 years. There was only a time between 1617 and 1718 where we had a slight increase. So last year our actual ADA was 5,483. And this is the same as it was last year because we had a hold harmless agreement or hold harmless provision by the state due to the COVID pandemic. Normally we're funded based on either the prior year ADA or the current ADA, whichever is higher. And since our prior year ADA was the 5,483, what we were funded was actually the same, 5,483. Our enrollment was 5,503 in 2021, which was 128 students less than last year, the year before, 1920, and 97 less than what was projected. our average ADA to enrollment ratio for the last 5 years has been 96 to 97%. Now keep in mind when we talk about enrollment and ADA, we have just recently reported our ADA and our enrollment is down by about almost 300 students. That's going to significantly impact our funding for next year. And if you Consider that every ADA is about $10,000 per ADA. That's going to be a $3 million impact on our budget. And I will be updating that during first interim and will be reflected in the multi-year projection. Our general fund revenue components includes the local control funding formula. We have funding from the federal sources and other state, which is where the lottery funds come from, and then other local, which includes some rental income and leases, as well as donations. The majority of our funding does come from the local control funding formula, which is 70% of our total revenues, which is $55 million. The expenditures for the year was $68.8 million. And the biggest difference between estimated actuals and what we ended up with was from the services and other operating expenditures, which was about $4.5 million less than what we had estimated in the actuals. So our expenses in total were $6 million less than what we had estimated. We did have the COVID-19 relief funds last year. We closed our schools in March of 2020 and we transitioned to distance learning. We reopened to hybrid in-person the week of April 19th. In total, we received $11.5 million in federal and state one-time emergency funds to support all of the related activities due to the pandemic. A total of almost $7 million was spent in 2021. And some of the expenditures included PPE, the personal protective equipment. We were able to buy Chromebooks, technology devices, and did some HVAC repairs, support services such as mental health, and materials for distance learning. So the different sources of the federal stimulus and the COVID relief funds includes the ESSER, which is the Emergency Secondary Relief, the GEAR funds, and then we got some S or 2 monies, some learning loss mitigation, the expanded learning opportunity grant, and the in-person instruction grant for a total of $11.5 million. We spent almost $7 million, so what's being carried over is $4.5. You can see that we've spent all of our S or money, our gear money, and the CRF, the learning loss mitigation money, We do have some ESSER II funds, as well as the ELO and the in-person instruction grant. What's not included here is the ESSER III, because we did not receive that allocation until the end of the year. So that will be reflected in the 21-22 budget. And again, remember, these are one-time funds. It's been very helpful relief to our general fund, as well as us being able to respond to the needs of the impact of the COVID-19 pandemic. So in terms of the contributions and transfers to restricted programs, our general fund does contribute to the special education program and also the routine restricted maintenance account. because we don't, our funding from federal and state resources for special ed is not sufficient enough. So our general fund does have to support and contribute. And last year we contributed 6 million in special ed and the routine restricted maintenance is what's required is 3% and we were, we contributed almost 2 million. for a total of $8 million in contribution. And this actually was a decrease in what we had estimated in the estimated actuals of about $985,000. So in our ending fund balance, We ended with an increase to fund balance of $5.2 million in the unrestricted general fund for a total ending fund balance of $11.4 million. Our reserve for economic uncertainties is now at 14% of total expenditures. And when you add that with the 3% that's in Fund 17, we now have a total of 17% in our reserves, which accomplishes the board's goal and commitment to achieving the minimum of 17%. Some of the other components in our ending fund balance, we were able to assign some deferred maintenance money for $500,000, academic program improvements for $500,000. We do have some carryover from LCAP, about $500,000. And we did assign strategies to increase enrollment of $100,000, and then the reserve for the economic uncertainties. The restricted portion of the ending fund balance is about 6.8 million. When looking at our financial position and the future years, the minimum requirement is a 3% reserve. So as you can see, for next year and the two out years, our ending fund balance and actually our reserve for economic uncertainties is way over the 3% minimum requirement. We're projecting $10 million this year, $11.6 million the next year, and $11.7 million. But again, keep in mind, because our ADA enrollment is going down compared to what we projected, that may look different at first interim. The fund summary is at a glance. including our adult education fund, child development fund, our child nutrition fund, the bond fund, our capital facilities funds, and our special reserve for capital outlay. We have a total of ending fund balance of $72 million. All of our funds do have a positive ending fund balance as of June 30th. I do want to make a note that in Fund 12, the child development fund, there was a negative 117 in the unrestricted general resource. But overall, that fund was positive. And the reason for the negative and the deficit was because we continued to pay salaries and benefits. And even though the child care was closed from March 2020 to April, no, was it? We were not receiving any revenues, so that created a deficit. We were able to contribute some of the ESSER funds towards the overall deficit. Actually, the total deficit was over $400,000, and we contributed $300,000 from ESSER, which is why there was a deficit in the services and operating expenses in the Child Development Fund, because that's where, according to SACS, we were required to record it, record that contribution. So overall, our increase to fund balance of $5.2 million resulted in a total of $11.4 million in our ending fund balance and our total reserves report. The difference between general fund and fund 17 is now 17%. Which 5 years ahead of schedule. Our external auditors will be providing audit report by December 15th. They've already started reviewing our records. And they'll continue to do so in the next couple of months. The next report will be the first to be presented in 2021.

[8311] SPEAKER_30: Now this is our 2021 next next financial report will be the first interim report for 2021 to 2022. Thank you. Thank you. You're right. 20 that should be 2122.

[8317] Marie dela Cruz: Yes. To be presented in 2021. Thank you. And lastly, I just want to thank the business services staff, especially to Miss Kim Lola, our director of fiscal services, who's done a tremendous amount of work towards closing the books. And then Jody, my admin assistant, our district accountant, Kathleen Cyphers, Jane Billman, our accounts payable tech, and Stella, our accounts receivable tech, Mary Bingham, our payroll technician, and Annette, payroll technicians, make sure that we all get our paychecks on time. So thank you to all of the staff members who help contribute and work really hard every day throughout the year. And that's it. Any questions or comments?

[8381] SPEAKER_30: OK. Thank you for the presentation. And on behalf of the entire board, as board president, I want to thank your team for your hard work in the past year. Student member, go first.

[8392] SPEAKER_29: you. Thank you. Mister out of you mentioned that the enrollment rate was decreasing is there a specific reason why.

[8405] Marie dela Cruz: We can only make assumptions that. or they're choosing to go elsewhere, or the population right now, like for the entering kindergartens and the TKs are a lot lower than what we had anticipated.

[8440] SPEAKER_30: So I have a sort of a macro number to share with the board. So I believe right at when we conducted the census for Newark City, we thought we're going to have 51,000 people. That's the general consensus. We're going to be over 50,000. The city, we're going to receive the community development grant from the federal government. It looks like if today you look at the federal census for the past decade, we're around 47,000. So we sort of under, we sort of lost either 4,000 people during the duration of the pandemic or whatever happened. We thought we were going to have 51,000. I think the census showed we're roughly a bit over 47,000. So that's a loss of 4,000 people. Any other questions? Member Hill?

[8484] Aiden Hill: So thank you, Ms.dela Cruz, for your report. So two questions. The first question is, I'm still learning how we do accounting in our district. But one question I had is that, like if I looked at your sort of general summary slide, So there's a column for adopted budget, and then there's estimated actuals, and then there's unaudited actuals, right, and then there's a delta. But then we're reporting the delta against estimated actuals versus unaudited actuals. How come we're not comparing it against the budget? So that's question one. And then question two is, thank you for providing a little bit more detail around the Child Care Development Fund, but can you also help us understand what the root cause of that delta was? So those are my two questions.

[8531] Marie dela Cruz: So the reason why the focus here is on the estimated actuals compared to unaudited, because the last report that we present to the board speaks to what we estimate to be the year end. So we'd like to compare what we had projected to be the year end actuals to what was actually, what the actuals ended up with at the end of the year. So that way it gives, It gives the board an idea of where we're at and how close we are with our projections. We could compare it to the adopted budget, but it doesn't have the same significance because the current year budget is different in circumstances and other needs as to what we had planned for in the previous year.

[8587] Aiden Hill: The reason I ask that question, right, is normally in corporate America, right, your original budget is your forecast, right? And then you're tracking to that. And then you then see how good you are at forecasting and then also kind of what the root cause is. If you're changing the forecast, then you're sort of losing sight of what the, you know, the original plan was. And so that was my question for the first part.

[8611] Marie dela Cruz: Yeah. So what we do with the adopted budget, we compare it. and use that in our first interim. So throughout the year, we're analyzing how the adopted budget compares to the current revised budget. So each time we present a report, you're going to see where we are in the projections compared to the adopted budget. And that's throughout the year. But then at year end, we do look at the estimated actuals. It's kind of like a progression.

[8649] Aiden Hill: Thank you. And then the second question was just what do we think the root cause of the child care development delta was?

[8656] Marie dela Cruz: Well, the root cause was child care was closed. So we didn't generate any income. However, the staff remained the same and remained to be on payroll. So no income, same expenses, caused the deficit.

[8675] SPEAKER_30: So actually, we have quite a bit of back and forth on this before the meeting. So I guess the last part I still didn't quite understand is that the deficit, why would transferring the inner fund borrowing will close the deficit? Because by law, you can transfer at the beginning of the year. You got to pay back at the end of the year. So transfer of fund is not there to close the deficit. But why in this case? Because at your page 199, 190, is that deferred revenue account will be corrected at first. I mean, it says, this is what it says. Yeah, I think that deferred revenue, the inter-fund borrowing can cover the deficit. But by the time when you pay it back, shouldn't you still have a deficit left there?

[8720] Marie dela Cruz: Yeah, no, that's a temporary solution for the deficit. So the inter-fund borrowing will help cover that deficit. And since we're open now, the child care will now generate income to pay that back. So it's only to temporarily cover that deficit.

[8744] SPEAKER_30: But like, yeah, the child care can be open, but you still continue to have the expense of paying the staff, right? So I guess my question is, when you pay back the transfer at the end of this fiscal year, wouldn't you still have a deficit there? No, because previously you were borrowing the money and then when you pay it back, even though you're generating revenue, you're still paying the same staff salary and benefits, right?

[8768] Cindy Parks: Yeah.

[8768] SPEAKER_30: So it looks like that one-time loss from last year is a permanent deficit. It's a permanent loss, it looks like.

[8775] Marie dela Cruz: The child care normally makes a little bit more than what they're spending. So usually they have a surplus at the end of the year.

[8789] SPEAKER_30: I see, I see. that's fund 12 right. Fund 12. Okay. Any other questions? Member Wendell.

[8797] Bowen Zhang: Yes, just want to thank you for this excellent report. It's great to see us so quickly, you know, five years ahead of schedule getting to the reserve goal that we had. So I appreciate, I appreciate your detailed look at all of this. I just want to point to, to sort of reiterate what the question that came from the student member how important it is that we get our enrollment up. And then sort of asking the superintendent to be a fortune teller. Is there any thought amongst other superintendents or other experts that there's that maybe parents are, we're at the enrollment deadlines, I'm hesitant to enroll their children and that they might come trickling in or is there a sense that this gap is likely to be for the whole year?

[8850] Terrence Grindall: Yeah, thank you, Member Grundell. It is hard to be a fortune teller, but I do think that there's a sense that there's been a lot of movement out of the Bay Area, particularly for families in sort of school-age families during this COVID. And it's actually a trend that started before COVID. Just the expense of the Bay Area is such that it's meant movement on the part of a lot of families. So that's one factor. I think there is a question mark out there, though, of where have the kids gone? And so we'll continue to look at that. And I think in the end, we're going to realize that it's multifaceted.

[8901] SPEAKER_30: With that, I move that we approve the 2020 to 2021 audited actuals. May I get a second?

[8910] Phuong Nguyen: I'll second.

[8911] SPEAKER_30: Student member, how do you vote?

[8914] SPEAKER_29: Yay.

[8916] SPEAKER_30: Member Hill? Yes. Member Grundahl? Yes. Member Nguyen?

[8921] Phuong Nguyen: Yes.

[8922] SPEAKER_30: My vote is yes as well. Motion carries unanimously. Do we have the board open for the voting? I don't see the... Okay, there we go. We have that one. Moving on to consent calendar, 15.2 personnel report. I move that we approve the personnel report as presented. May I get a second?

[8951] Bowen Zhang: I'll second.

[8952] SPEAKER_30: Seconded by Member Grundahl. Personnel issued student board member doesn't get a vote. Member Grundahl, how do you vote? Yes. Member Hill?

[8964] Aiden Hill: So sorry, I just have a question. Do we have any new hires on that personnel report?

[8973] Terrence Grindall: Yes, we do.

[8976] Aiden Hill: OK. I understand that we, I think that we found a replacement for the director of, is that on this personnel report? Or is that for a future date?

[8990] Terrence Grindall: Yeah, that's correct. The personnel report is there in the board docs and we did, it does include the replacement for the director of special projects. It also includes an interim administrator for the the Director of Pupil Services.

[9014] Aiden Hill: Okay, thank you. So as people know, from my prior concerns around the hiring process and the lack of transparency, I cannot vote to support that. So my vote is no.

[9025] SPEAKER_30: Member Nguyen?

[9027] Phuong Nguyen: Yes.

[9028] SPEAKER_30: My vote is yes. Motion carries with three ayes. Member Hill voted no. Moving on to a consent calendar.

[9036] Terrence Grindall: Yeah, President Shin, we actually have the director of the candidate here. If there's time, can we invite him in? Ms. Ingham-Watters, are you going to do the honors?

[9052] Nicole Pierce-Davis: Hello.

[9054] SPEAKER_13: Yes, it is my pleasure to welcome to Newark Abbey Keirns. Abby has spent the last 18 years working in education in the Bay Area. focusing primarily on literacy, language, and continuous improvement. She began her journey working for the Coalition of Essential Schools in Oakland, supporting a national network of small schools focused on performance assessments and other student center practices. She then went on to get her master's in teaching from Brown University, teaching in Oakland as a high school English teacher and middle school instructional coach. Her extensive experience includes coaching K to 12 teams in various settings, including dual immersion and bilingual schools, leading the professional learning of principals, teachers, and instructional coaches to implement high-impact language and literacy practices, managing large-scale curriculum adoption and community engagement processes. She most recently was a high school administrator in San Leandro Unified School District. Beyond work, Abby is a mother, sister, daughter, wife, and friend. She believes in the power of listening to students, families, and colleagues because it is through listening that we as leaders learn about how to best do the hard work together. She grew up in Rhode Island, so feels right at home in a small district where everyone knows each other. Abby is looking forward to becoming a member of the Newark family. And Abby is here to say hello, well, virtually. Welcome, Abby.

[9165] SPEAKER_18: Thank you so much, Ingham-Watters. That was so sweet. I appreciate the introduction. Nice to meet you, Board of Trustees, Superintendent Triplett. And I'm very excited to start the work with you all.

[9179] Terrence Grindall: Thank you. Welcome to Newark.

[9183] SPEAKER_30: Welcome to Newark. Welcome.

[9185] Phuong Nguyen: Welcome.

[9187] SPEAKER_30: OK, moving on to.

[9188] SPEAKER_13: Can I just give a little intro one more? So I would also like to reintroduce to the Newark community Bill Witten. He was here earlier in person but had to head out. I would like to read a little bit about Bill Witten. He is a retired NUSD district administrator. He is again serving as the coordinator of pupil services on an interim basis. Bill worked full-time in Newark in his former position from January of 2008 through April of 2019. Prior to work in Newark, Bill was the Dean of Men, then Dean of Discipline at St. Joseph Notre Dame High School in the city of Alameda. He was also the director of attendance and student services and a secondary history and social studies teacher in the San Leandro Unified School District. Bill now resides in Jackson, California with his wife and four pug dogs. He is most proud of his three adult children who are truly essential workers in food production, the Air Force, and as a paramedic firefighter. Bill responded to the call for interim help in pupil services because, as he put it, he wants to be good now for NUSD because Newark was always very good to him, to me. So we're very happy to have Mr. Whitten back in the district office supporting our sites and leaders and families.

[9287] Terrence Grindall: Welcome back, Bill.

[9288] SPEAKER_30: Welcome back.

[9289] Phuong Nguyen: Welcome back.

[9292] SPEAKER_30: With that, we move to consent calendar, non-personnel items. I would like to pull item 16.2, because I have one tiny questions. So I move that we'll approve 16.3 through 16.7, 16.3 master contract with assigned rehab services in for special education services. Item 16.4, Cal State MOU and agreement regarding Cal State Teach, student teacher placement. 16.5 minutes of August 5th, 2021, special meeting of the Board of Education. board of Education. 16.6 minutes of the August 5th 2021 regular meeting of the Board of Education 16.7 minutes of the August 18th 2021 regular meeting of the Board of Education may I get a second. Seconded by member when. My vote is yes as well. Motion carries unanimously. On 6.2, just one tiny question. I know the computed limit, so I guess the question is, is this just a formality? And this is non-binding, literally, because it doesn't really cap the amount of money we spend.

[9369] Marie dela Cruz: Yes, that's true, President Zhang. This is a formality, and the calculations are automatically done by the SAC software. And even if there was some sort of limit that would change our spending, we are still able to request from the state, and it's automatically approved.

[9389] SPEAKER_30: So. This is the limit on the unrestricted portion of general funds, is that right?

[9395] Marie dela Cruz: Yes, unrestricted.

[9397] SPEAKER_30: Okay. With that, I move that we approve resolution 2021.22.05. for a 2021 and 2021 to get a limit. May I get a second? Seconded by member Grindel. Student board member, how do you vote?

[9419] SPEAKER_29: I'm a bit lost on what I am voting. Could you give me a brief explanation?

[9423] SPEAKER_30: So this is sort of a software presented sort of a limit, a spending limit based on our revenue and expenditure on the unrestricted portion of the general fund. So the reason that, so this is done by a software automatically. So this is sort of a formality every year, saying there's sort of a spending limit that you cannot spend over this amount of money. But if you really have need, you can apply to the county, generally the county will approve. So this is both a formality and sort of a non-binding limit. That's why it's on the consent calendar. Generally, not that much discussion is needed.

[9459] SPEAKER_29: I see. All right. Vote yes.

[9461] SPEAKER_30: Member Grindel. Yes. Member Hill. Yes. Member Nguyen.

[9469] Phuong Nguyen: Yes.

[9470] SPEAKER_30: My vote is yes. Motion carries unanimously. Moving on to Board of Education Committee report request and announcement. 17.1 education recognition announcement. student board member. I will let you go first.

[9491] SPEAKER_29: At the moment, I do not have any announcements to give.

[9494] SPEAKER_30: Okay. Member Grundahl.

[9500] Bowen Zhang: I want to welcome our student board member. So, that I'm very happy to have our full complement almost. We're still looking to appoint a member but it's nice to have such an energetic and active I think we've done a great job. I think we've done a great job. First helping us out with this on this level so thank you. And just want to pass along. Compliments to the the all the in moving these projects forward all the teachers and certain certificate. Employees. And management that's making the school run and helping to

[9543] Phuong Nguyen: I do want to welcome student board member excited to have you on board to also. Have your voice and advocacy for the students so welcome and then to especially you. And again thank you to the staff and all the teachers that all the sites and the administrators that all the sites for continuing to work really hard under you know continuing changing conditions and it's very much appreciate it. Thank you.

[9599] SPEAKER_30: bankruptcy and state takeover, and I guess with a combination of tough decision-making and good luck, we've really turned this around within a span of two years and a half. And in addition, I want to say happy birthday to member Grindel. And with that, moving Mission Valley ROP, so given I'm the alternate for the Mission Valley ROP, I'll be, I'll assume the presidency of Mission Valley ROP for this year because this, this year, New Orleans is supposed to be the chair of Mission Valley ROP. I'll have a meeting next Thursday at 3.30 p.m. That's for Mission Valley ROP. SELPA, there's nothing for SELPA. What about liaison committee?

[9649] Phuong Nguyen: We are scheduled to have a meeting, not this month, but next month. And we'll report back in October.

[9658] SPEAKER_30: And we have a vacancy at IPIT. I think this will be agendized for the next board meeting or maybe after we have a new board member to determine to fill the vacancy. Mission Valley ROP, I mean, I got promoted from alternate to a member, but we still need an alternate member. Audit committee? No updates. That's nothing for Parcel Tax Committee either. Moving on.

[9682] Bowen Zhang: Except that likewise we need to worry about, we need to think about adding a member to that once we have a full complement.

[9691] SPEAKER_30: Yeah. Board of Education requests. Member Grindel.

[9699] Bowen Zhang: Nothing tonight.

[9700] Aiden Hill: Member Hill. So I have two requests. So the first request is actually a follow-up of when we were discussing our appointment selection process, and I forgot at this point, but so I'd like to introduce the request at this point. So it's to my recollection in our bylaws, although we don't really have a lot of documentation around our process, we do have some documentation, and that there is some documentation in our bylaws that talks about sort of from a transparency standpoint you know, how we can quickly, you know, let the public know what's going on. And I believe that there are guidelines around when the names of the candidates, the applicants need to be released. And so I'd like to request that we follow the guidelines that are in our bylaws, you know, if they, you know, whatever they may be. So that's my first request. And the second request is I think all of you know, I've had concerns around our hiring process. And I'm concerned because I've seen a pattern of us hiring a number of people who have not held the position for which they are applying. They have not had prior experience in the position that they are applying for. And so I have concerns about that, and we don't really have We have very little transparency from a board perspective in terms of how the process is working. And so, and we have been given assurances that there is a qualified team that is involved in the hiring process, and yet we do not know who the team is. We're looking and seeing, at least from my perspective, that we're not hiring people that have held these positions before. So I think that we need to evaluate who is on this team and whether we need to make adjustments. So I've been told by the superintendent that it's not appropriate for one board member to be asking for this, but I think that it is appropriate for us as a board, from a transparency perspective, to have complete knowledge of what's going on and also oversight. And that doesn't mean that we're necessarily going to get into the weeds, but if we're going to look at and make sure that we have the right people making the right decisions, I think that we have a full right and actually an expectation from the public that we're exercising our fiduciary responsibility and our oversight responsibility. So I would like to request that we as a board ask the superintendent to communicate to us who is on the hiring committee so that we can make an evaluation of whether they are the right people. That's my second request.

[9866] SPEAKER_30: Superintendent, I guess, in your Wednesday memo, I think, can you send something? Obviously, you don't need to name names, but in your Wednesday memo, can you send a brief introduction about the position makeup of the interview panel?

[9880] Aiden Hill: But I'm asking for the names of the people that are on the hiring committee. So that's what I'm saying. And that we as a board have, there are no secrets that can be kept from the board. And this is based on prior advice, legal advice that's been given to prior boards from people that are experts in this area. And so I'm asking, I'm saying that I have concerns about whether we're making the right hiring decisions. We're being given assurances that the right people are on the team. We have no knowledge of who those people are. So I'm requesting that the superintendent communicate to us the names of those so that we can evaluate whether we have the right people on the hiring team.

[9919] SPEAKER_30: Does the rest of the board want to see names or just position may God?

[9924] Phuong Nguyen: I think the role of the board and oversight is if we want to make changes to the process, I think that's fine. But in terms of like intertwining and trying to get it into position where who's on the interview panel, I don't think that that is our job.

[9944] Bowen Zhang: I concur with member Nguyen on this.

[9946] SPEAKER_30: OK, I guess we don't have a second. But regarding the first request,

[9957] Terrence Grindall: If I could just get clarity, so with the first request, if I understood it correctly, Member Hill, you're asking that the vote that was taken earlier with regard to the at what point the names would be released. You're asking that it gets changed and that the names of the candidates do, in fact, need to be released prior to the agenda. Is that correct?

[9984] Aiden Hill: So I'm asking that, you know, we may have made an error in our decision by not consulting our bylaws. And so I'm requesting that we follow what has been articulated in our bylaws.

[9996] SPEAKER_30: My recollection is our bylaw doesn't really have that. That's my recollection.

[10000] Aiden Hill: Say that again.

[10001] SPEAKER_30: My recollection is my bylaw doesn't have that information about how many days before that.

[10008] Aiden Hill: If we can just double check and if there is a protocol that we follow the protocol that's been articulated in the bylaws.

[10014] SPEAKER_30: Okay. Member Nguyen.

[10019] Terrence Grindall: I just want to make sure this is something that the board, the collective board is asking me to do.

[10024] SPEAKER_30: Yeah, I mean, like I said, my recollections have no, there's no specific, but we can double check and you can send information for the board with no reply from the board that just, what's the existing language in the board bylaws?

[10036] Terrence Grindall: Okay, so at this point, the vote that occurred earlier stands, but the board is asking me to go back and look at the bylaws to make sure that In fact, there's not something contradicting what was agreed upon by the board. Is that correct?

[10053] Bowen Zhang: That's correct. And my reading of the bylaws is consistent with yours, President Chang, but double-checking doesn't hurt.

[10063] SPEAKER_30: Thank you. Member Nguyen.

[10068] Phuong Nguyen: No requests.

[10071] SPEAKER_30: Yeah, I have no request other than I think follow up from a previous board's request when it comes to legal discussion on the member makeup in a closed session. So that's a follow up on the part. OK.

[10088] Terrence Grindall: Thank you, board. And thank you, public and staff. Tremendous amount of work that's been going on in these first couple of weeks of school. So I really appreciate it. Appreciative of everything that everyone is doing. I, too, want to really appreciate our student board member who's joined us, and in particular, student board member, you asking questions, I think I just really appreciate that. There is no bad question, and it's awesome to see you just engage right off the bat and really seeking to understand. So, thank you, and keep doing that, please. It's good for all of us, really, to hear those. And then I also want to appreciate the student presenters earlier during the study session. that I think standing up there and speaking from their heart and their experience took tremendous courage. Whether we agree or disagree with anything anybody says, I think it just takes tremendous courage for young people to come here and speak in that way. And I really, really appreciate them.

[10151] SPEAKER_30: Okay, hope everyone have a great long weekend. I move that we adjourn the meeting. Can I get a second?

[10158] Phuong Nguyen: A second.

[10158] SPEAKER_30: Seconded by Member Nguyen. Student board member, how do you vote?

[10164] SPEAKER_29: Yes.

[10165] SPEAKER_30: Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[10171] Phuong Nguyen: Yes.

[10172] SPEAKER_30: My vote is yes as well. Motion carries unanimously. Meeting adjourned at 9.50 p.m. Have a great long weekend, everybody. Thank you. Five ayes.

[10240] SPEAKER_37: you

1. CALL TO ORDER

Virtual Meeting Practices and Information

Type Information, Procedural VIRTUAL MEETING INFORMATION The district boardroom will be open to the public, and the Board meetings will also be held "virtually" until further notice. These meetings will be accessible to the public by internet or telephone or in-person.

OBSERVE THE BOARD OF EDUCATION MEETING Members of the public may observe the meeting via the NUSD YouTube Channel, and public comments will be accepted via a Zoom Webinar with advance notice requested by email or in person by submitting a speaking card at the start of the meeting. Spanish translation will be available via Zoom.

PUBLIC COMMENT The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a LIVE comment via Zoom and with a WRITTEN comment by submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org or by in-person by handing a Speaker Card the Executive Assistant at the start of the meeting. Live comments will be transmitted via Zoom will be audio-only.

Roll Call

Type Procedural TRUSTEES President Bowen Zhang Vice President/Clerk Phuong Nguyen Member Elisa Martinez Member Terrence Grindall Member Aiden Hill

STUDENT BOARD MEMBER Member Estaina Resendiz Ortiz

2. APPROVAL OF AGENDA

Approval of the Agenda

Type Action

Recommended It is recommended that the Board of Education approve the agenda for this meeting. Action PURPOSE: Members of the Governance Team may request that the agenda be amended or approved as presented.

Motion & Voting It is recommended that the Board of Education approve the agenda for this meeting.

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill
Not Present at Vote: Estaina Resendiz-Ortiz

3. STUDY SESSION

Continuation of APEX Credit Recovery

Type Discussion, Information PURPOSE:

To provide additional information to the Board of Trustees about the background and usage of NUSD's current credit recovery program delivered through APEX. Through this follow up a study session, the Board of Trustees will have an opportunity to hear answers to their questions from the previous study session and learn more about how APEX is currently utilized in NUSD and what shifts/changes our secondary schools have made to program implementation in response to recent community input.

BACKGROUND:

This study session is presented upon request at the August 18th regular meeting of the board of education. At the end of the study session, board members requested additional information and data, which will be presented along with more information from NMHS stakeholders, at this follow-up study session.

To reiterate, as we continue to explore the benefits and challenges of how to utilize technology in support of student achievement, the Board of Trustees has requested information regarding current APEX implementation in NUSD, so as to ensure rigorous and equitable student access to high-quality educational experiences.

File Attachments Credit Recovery (APEX) Board Presentation 8.18.21.pdf (2,374 KB)

4. CLOSED SESSION

Public Comment on Closed Session Items

Type Information

PURPOSE: The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board. If a constituent wishes to address the Board on any agenda item, please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org or by submitting a Speaker Card in person at the beginning of the meeting.

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, � 54957, subd. (b)(1))

Type Action, Information, Procedural PURPOSE: Information will be provided by the Superintendent and Executive Director of Human Resources.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - NTA and CSEA

Type Action, Information, Procedural PURPOSE: Information may be provided by the agency negotiator, Executive Director of Human Resources. Assistance from the legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NTA & CSEA.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management

Type Action, Information, Procedural PURPOSE: Information may be provided by the agency negotiator, the Executive Director of Human Resources, and the Superintendent. Assistance from legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NEWMA, Unrepresented Supervisors, and Contracted Management

CONFERENCE WITH LEGAL COUNSEL � ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(2) or (3)]

Type Action, Information, Procedural PURPOSE: Information may be provided regarding significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One case

Recess to Closed Session

Type Procedural PURPOSE: The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

5. RECONVENE TO OPEN SESSION

Pledge of Allegiance

Type Procedural PURPOSE: The Governance Team will recite the Pledge of Allegiance

6. REPORT OF CLOSED SESSION ACTIONS

Report of Closed Session Actions

Type Action, Procedural PURPOSE: If available, a report of the closed session will be provided by the Board President.

7. STUDENT REPORT

Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

Type Information PURPOSE: At regular Board of Education meetings, a spokesperson of each secondary school may make a brief presentation.

Discussion items may include updates, celebrations, and upcoming events.

1. Newark Junior High School - Mohammen Lulu and Poorvi Sharma

2. Alternative Education - Alexis Blanco-Barron

3. Newark Memorial High School - Estaina Resendiz Ortiz

8. EMPLOYEE ORGANIZATIONS

Employee Organizations

Type Information PURPOSE: At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND: Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA: Sean Abruzzi

2. CSEA: Sue Eustice

3. NEWMA: Vicenta Ditto

9. RECOGNITIONS AND CELEBRATIONS

Staff Spotlight

Type Information PURPOSE: To recognize the wonderful accomplishments of our NUSD Team.

BACKGROUND: The presentation will be provided by the Superintendent.

10. PUBLIC COMMENT ON NON-AGENDA ITEMS

Public Comment on Non-Agenda Items

Type Procedural PURPOSE: The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND: Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

11. SUPERINTENDENT REPORT

Superintendent Report

Type Information PURPOSE: The superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

BACKGROUND: The presentation and information will be provided by the Superintendent

12. STAFF REPORT

NUSD Safety Plan and COVID-19 Update

Type Discussion, Information PURPOSE:

To provide the Board and the community an update on the NUSD Safety Plan and COVID-19 protocols.

BACKGROUND:

We have created this plan to aid in navigating the Covid-19 global pandemic so that our students, staff, and families feel safe and to reduce the impact of COVID-19 conditions upon returning to in-person learning. The guidelines referenced in this plan are based on guidance from the Centers for Disease Control and Prevention (CDC), California Department of Public Health (CDPH), and Alameda County Public Health Commission (ACPHC). Regular updates will be made to this plan based on information provided by the CDC, CDPH, ACPHC, and applicable federal, state, and local agencies.

Newark Unified School District is committed to creating an environment in which our students can return to in-person learning while ensuring the safety and health of our students, staff and families. Due diligence and proper planning will be the strategy that will guide our work. To do this, we will continue to work together to reduce the number of COVID-19 cases by observing all the precautions, guidance, and requirements from health experts. Given the reality that COVID-19 will remain a very real threat for the foreseeable future, we stand committed to a plan of what will get us through this period by working together.

File Attachments NUSD 2021-22 Safety Plan 8.27.21.pdf (2,311 KB) Townhall 8.31.21 English.pdf (3,725 KB)

HVAC Air Balancing Services Report

Type Discussion, Information PURPOSE: To provide information about COVID readiness preparations of the District's HVAC mechanical systems.

BACKGROUND: In addition to extraordinary COVID readiness measures the District has been undertaking as a part of our preparations to return to in classroom learning, over the past several months we have been aggressively inspecting, testing, repairing, upgrading, adjusting the equipment and outside air intake, air flow balancing and commissioning all of the District's HVAC and air handling equipment, energy management control systems and thermostats.

These measures have been undertaken by:

Cypress Engineering, Inc - Commissioning Agent and Equipment Balancing Certifications Alpha Air Balancing Agency, Inc � Testing and Air Balancing Western Allied, HVAC Contractor � Tune up and Repairs Syserco Energy Solutions - Building Energy Management Controls Systems

Most of these associated costs will be covered by Covid-19 related funds (i.e. CARES Act, ESSER, In-Person Instruction Grant). These measures were coordinated by the Director of MOT and the District's HVAC technician along with administrative support and oversight by the Chief Business Official and RGM Kramer.

At this Board of Education meeting, Cypress Engineering, Inc, commissioning agent, will report on the District's efforts, results, and certifications of the District-wide mechanical systems.

File Attachments HVAC Air Balancing Project Report.pdf (1,665 KB) HVAC Air Balancing Project Report ppt.pdf (420 KB)

Bond Projects Update

Type Discussion, Information PURPOSE: RGM Kramer, the district's Bond Project Manager, and the CBO will provide an update on the Measure G Bond projects.

BACKGROUND: An update on the projects and a revised budget was presented at the April 15, 2021 board meeting. The Board approved a list of Measure G priority projects on October 16, 2018. A Board Study Session was held on February 6, 2020 to review the status of the Measure G bond projects and the amount of remaining funds. There was approximately $7,800,000 remaining in Measure G funds. The Board asked staff to review facilities needs and get input on priorities from Principals. The Superintendent and CBO met with the Principals on February 12, 2020 to gather input. A list of projects and a budget was approved by the Board on February 20, 2020. Projects included HVAC system upgrades, new flooring, landscaping improvements, plumbing and irrigation repairs, roof repairs, and security fencing. The budget was revised on September 17, 2020 and October 6, 2020 Budget revisions and project changes will be submitted to the Board for approval as needed.

File Attachments NUSD Facilities Update 08 24 21r.pdf (1,511 KB)

Bond Projects_Budget update 9-2-21 Board meeting.pdf (110 KB)

13. OLD BUSINESS

Determination of Interview Process to Fill Board Vacancy and Timeline

Type Action, Discussion PURPOSE: The purpose is to provide the Board of Education the opportunity to provide input and suggestions to the subcommittee regarding the appointment interview process to fill the Trustee vacancy.

BACKGROUND: Member Martinez accepted an appointed position on the Ohlone Community College Board and has resigned from the NUSD Board of Education. Her resignation took effect on July 28. The Education Code provides that the Board can decide whether the vacancy is filled by a special election or through an appointment made by the Board.

On August 5, 2021, the Board decided to proceed with the appointment process. On August 23, 2021, the application became available to the public and was due on September 1, 2021.

14. NEW BUSINESS

2020-21 Unaudited Actuals Financial Report

Type Action, Discussion

Absolute Date Sep 02, 2021

Fiscal Impact No

Recommended The recommendation is that the Board approve the 2020-21 Unaudited Actuals Financial Action Report PURPOSE: The purpose of this item is for the Board to review and approve the 2020-21 Unaudited Actuals Financial Report.

BACKGROUND: Assembly Bill 1200 requires that the prior year unaudited actuals of revenues and expenditures be approved by the Board of Trustees (EC 42100). The unaudited actuals will be reviewed by independent auditors and presented in an annual independent audit report. The report includes the actual results of 2020-21 operations for all funds of the District, and includes various supplemental schedules that are used to convert the District's fund level statements into entity-wide statements in compliance with Governmental Accounting Standards Board Statement #34 (GASB 34).

The District is required to close its books for the 2020-21 fiscal year by September 15, 2021, and submit the financial statement to the Alameda County Office of Education who will review the information and forward it to the state.

This report is prepared using the state software in a format approved by the California Department of Education (Standardized Account Code Structure, known as SACS). Individual SACS report forms are prepared for each of the District's funds. The financials present the 2020-21 revenues, expenses, assets, liabilities and fund balances by fund.

File Attachments 2020-21 Unaudited Actuals_rev.pdf (4,238 KB) 2020-21 Unaudited Actuals presentation.pptx.pdf (1,487 KB)

Motion & Voting The recommendation is that the Board approve the 2020-21 Unaudited Actuals Financial Report

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Estaina Resendiz-Ortiz

15. CONSENT AGENDA: PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent-Personnel, except for agenda items: PURPOSE: (This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.)

BACKGROUND: Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Personnel Report

Type Action, Discussion

Absolute Date Sep 02, 2021

Recommended The recommendation is that the Board of Education ratify the personnel report as Action presented. All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 09-02-2021.pdf (385 KB)

Motion & Voting The recommendation is that the Board of Education ratify the personnel report as presented.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall
Nay: Aiden Hill
Abstain: Estaina Resendiz-Ortiz

16. CONSENT AGENDA: NON-PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent Non-Personnel, except for agenda items: PURPOSE: (This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.)

BACKGROUND: Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent Non-Personnel, agenda items:16.3-16.7.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Estaina Resendiz-Ortiz

Resolution 2021.22.05 Gann Limit

Type Action, Discussion

Fiscal Impact No

Recommended Staff recommends the Board adopt Resolution No. 2021.22.05 for the 2020-21 and 2021- Action 22 Gann Limit. PURPOSE: The purpose of this item is for the Board to approve Resolution No. 2021.22.05, adopting the 2020-21 and 2021-22 Gann Limit.

BACKGROUND:

Each year local jurisdictions in the State of California must determine that certain appropriations and revenues are within the guidelines set forth in Article XII, Section B of the State Constitution commonly known as the Gann Amendments (Proposition 4, 1979). These calculations are based upon expenditures in the base year of 1978-79. The provisions of that Article establish maximum appropriation limitations for public agencies, including school districts. Newark Unified School District must establish a revised Gann limit for the 2020-21 fiscal year and a projected Gann limit for the 2021-22 fiscal year in accordance with the provisions of Article XIIB and applicable statutory law. A School Services of California article is attached for reference and information on the Gann Limit.

File Attachments Gann Limit_Resolution No. 2021.22.05.pdf (160 KB) It's Time to Calculate Your Gann Limit _ SSC.pdf (47 KB)

Motion & Voting Staff recommends the Board adopt Resolution No. 2021.22.05 for the 2020-21 and 2021-22 Gann Limit.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Estaina Resendiz-Ortiz

Master Contract with Ascend Rehab Services Inc. for Special Education Services

Type Action, Discussion

Absolute Date Sep 02, 2021

Fiscal Impact Yes

Dollar Amount $966,890.00

Budgeted Yes

Budget Source Resource 6500 - Special Education

Recommended The recommendation is that the Board of Education ratifies the master contract with Ascend Action Rehab Services Inc.

Goals 1. To provide academic excellence via equity and opportunities for all students.

PURPOSE: For the Board of Education to approve the master contract for Ascend Rehab Services Inc. contract in the amount of $966,890.00 for the 2021-2022 school year.

BACKGROUND: The District contracts with nonpublic agencies when necessary to provide related services to students with Individual Education Programs (IEPs). For the upcoming school year Ascend Rehab Services, Inc. will provide the following personnel to support related services for occupational therapy & speech therapy to Students With Disabilities (SWDs): .2 FTE Occupational Therapist (OT) 6 FTE Speech-Language Pathologists (SLP) 1 Speech-Language Assistant (SLPA) 1 Assistive Technology Professional (ATP) The above positions will cover the needs of unfilled positions for the 2021-2022 school year. Additionally, Ascend Rehab Services, Inc. will provide Extended School Year (ESY) related services, and summer assessment services to students to determine eligibility for special education-related services. This past school year the Special Education Department had to add additional Speech-Language

Pathologists support due to the number of students requiring assessments and related speech services for speech.

Assistive Technology Professional (ATP) Ascend Rehab Services Inc. will provide assistive technology assessments and services. A service provider will assess the needs of students with disabilities, assist in the selection of appropriate assistive technology for the student, and provide training in the use of the selected device(s).

Students served through Individualized Education Programs (IEPs) and identified as needing speech and occupational therapy-related services are legally mandated to receive these required services. Without the agency's therapists, Newark Unified School District would be out of compliance in providing these necessary related services. The District has actively recruited to fill these FTE positions and has only been able to fill 1 SLP for the 21/22 school year. The District requires speech-related services to fulfill the District's obligation to serve special education students. The ongoing shortage of special education personnel nationally requires the District to act with a sense of urgency to ensure service providers are in place at the commencement of the school year. Districts throughout California have similar challenges to Newark Unified School District in securing qualified personnel to serve special education students' speech services. The shortage of Speech-Language Pathologists is part due to the limited number of graduate programs, along with an increasing number of students qualifying for speech-related services.

For the 21/22 school year, Newark Unified School District has the following employees serving students requiring speech-related services: 2.2 FTE Speech-Language Pathologists 1 FTE Speech-Language Assistant (SLPA).

For the upcoming school year, Ascend Rehab Services Inc. will support the District with the following additional speech & occupational therapy personnel: .2 FTE Occupational Therapist (OT) 6 FTE Speech-Language Pathologists (SLP) 1 Speech-Language Assistant (SLPA) 1 Assistive Technology Professional (ATP)

The speech FTE is an increase of .4 FTE from the previous school year. The increase is due to the number of students qualifying for speech-related services. Students' speech services may include 1:1 intense services, along with group services, depending on the unique needs of the student. In recent years the increase of students qualifying for special education-related services under the primary eligibility of autism has further impacted the number of students that require speech-related services to meet students' unique needs. Moreover, the District is required to ensure caseloads of providers are within the recommended Education Code- EDC requirements. These requirements are as follows:

56363.3. The average caseload for language, speech, and hearing specialists in special education local plan areas shall not exceed 55 cases unless the local plan specifies a higher average caseload and the reasons for the greater average caseload. (Amended by Stats. 2007, Ch. 56, Sec. 58. Effective January 1, 2008.)

56441.7. (a) The maximum caseload for a speech and language specialist providing services exclusively to individuals with exceptional needs, between the ages of three and five years, inclusive, as defined in Section 56441.11 or 56026, shall not exceed a count of 40. (b) The superintendent shall issue caseload guidelines or proposed regulations to local educational agencies for individuals with exceptional needs between the ages of three and five years, inclusive, by January 1, 1988. (Added by Stats. 1987, Ch. 311, Sec. 6.5. Effective July 30, 1987.

OT services function as "related services" under IDEA 2004 EC 56363.3 Caseload for language, speech, and hearing specialist

File Attachments Ascend Rehab Master Contract 2021-22.pdf (282 KB)

California State University MOU and Agreement Regarding CalStateTEACH Student Teacher Placements

Type Action, Discussion

Preferred Date Sep 02, 2021

Absolute Date Sep 02, 2021

Recommended The recommendation is that the Board of Education approve the California State University Action MOU and Agreement regarding CalStateTEACH student teacher placements. PURPOSE:

The purpose of this item is for the Board of Education to approve the MOU and agreement between California State University and Newark Unified School District regarding CalStateTEACH student teacher placements beginning August 1, 2021 and ending July 31, 2024.

BACKGROUND:

The District works closely with local institutes of higher education (IHE) and supports student teacher placements and interns. Agreements between Newark Unified School District and a university must be in place before a student teacher or intern can be placed at a school site in the District.

Student teachers and interns in training do fieldwork in our schools and are supervised by the administrators who provide supervision and training.

Student teachers and interns are able to learn, practice teaching, and fine-tune their craft under the direct supervision of a master teacher. The opportunity to student teach or intern in the District benefits both the student teacher and the District.

As vacancies become available in the district, it is invaluable to have the opportunity to observe directly student teachers and interns who may be eligible to interview for vacancies and observe how well they fit into the culture of Newark

File Attachments CSU Student Teacher MOU.pdf (740 KB)

Minutes of the August 5, 2021 Special Meeting of the Board of Education

Type Action, Discussion, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of August 5, 2021, Action Special Meeting of the Board of Education PURPOSE: For the board to review and approve the minutes

BACKGROUND: The attached minutes are reflective of the August 5, 2021 Special Meeting of the Board of Education. The exact language is available for viewing on the NUSD YouTube Channel.

Minutes of the August 5, 2021 Regular Meeting of the Board of Education

Type Action, Discussion, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of August 5, 2021, Action Regular Meeting of the Board of Education PURPOSE: For the board to review and approve the minutes

BACKGROUND: The attached minutes are reflective of the August 5, 2021, Regular Meeting of the Board of Education. The exact language is available for viewing on the NUSD YouTube Channel.

Minutes of the August 18, 2021 Regular Meeting of the Board of Education

Type Action, Discussion, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of August 18, Action 2021, Regular Meeting of the Board of Education PURPOSE: For the board to review and approve the minutes

BACKGROUND: The attached minutes are reflective of the August 18, 2021, Regular Meeting of the Board of Education. The exact language is available for viewing on the NUSD YouTube Channel.

17. BOARD OF EDUCATION: COMMITTEE REPORTS, REQUESTS, AND ANNOUNCEMENTS

Board of Education Recognitions and Announcements

Type Information PURPOSE: The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

Board of Education Committee Reports

Type Information PURPOSE:

The Trustees will provide an update, if available, on the committees of which they are members.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Mission Valley ROP - VACANT SELPA - Bowen Zhang Newark & NUSD Liaison Committee - Phuong Nguyen & Terrence Grindall Newark Teacher Induction Advisory Council (Formally EBBIC) - VACANT Audit Committee - Phuong Nguyen & Aiden Hill Bond/Parcel Tax Committee - VACANT & Terrence Grindall

Board of Education Requests

Type Action, Discussion, Information PURPOSE: This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

BACKGROUND: The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting. Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board meeting. When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected to respond to new ideas based on current knowledge. Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The Superintendent will decide on the delegation of assignments to District staff. The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas. Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full Board to explore or proceed with implementing new ideas.

18. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Superintendent's Concluding Comments, Updates, and Future Agenda Items

                       FUTURE AGENDA REQUESTS

Type Information PURPOSE: This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

19. ADJOURNMENT

PLACEHOLDER - Extend Meeting

Type Action

Recommended The recommendation is that the Board of Education extends the meeting to ____P.M. Action PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

Adjournment

Type Action, Procedural

Recommended The recommendation is that the Board of Education adjourns this meeting. Action PURPOSE: No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

Motion & Voting The recommendation is that the Board of Education adjourns this meeting.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Estaina Resendiz-Ortiz

No minutes available.