Regular Meeting

Introduction

• December 14, 2023, Regular Board Meeting: Focused on organizational changes, budget updates, equity initiatives, and community concerns. Key themes included leadership transitions, fiscal challenges, and public feedback on school safety and resource allocation.

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Agenda Items

Annual Organizational Meeting

• Description: Election of board officers and updates to governance policies.
  • President: Aiden Hill elected (5-0 vote).
  • Vice President: Katherine Jones appointed.
  • Clerk & Committees: Carina Plancarte (Audit Committee alternate), Phuong Nguyen (Bond Parcel Tax Committee).
• Decisions:
  • Approved 2024 meeting calendar (adjusted September meeting to avoid holiday conflict).
  • Tabled revisions to the Governance Team Handbook for future discussion.

First Interim Budget Report (2023-24)

• Description: Delayed due to a $11.8M accounting discrepancy linked to software errors.
  • Structural deficit worsened by declining enrollment and reduced COLA (from 8% to 1%).
• Decisions:
  • No action taken; special meeting scheduled post-holidays to finalize and adopt the report.

Wi-Fi Infrastructure Project at Newark Memorial High School

• Description: Updates on $168K payment to AMS.net for access points.
  • Installation completed in November; ongoing fine-tuning.
• Public Concern: Student reports of persistent connectivity issues.
• Follow-Up: Board requested a procurement review and project status report.

Personnel Updates

• Appointments:
  • Mike Murphy named interim principal at Newark Memorial High School.
  • Steve Burrell (HR consultant) acknowledged for addressing teacher shortages.

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Public Comments

• Key Themes:
  • Teacher Support: Ivy Maldonado (Schilling parent) highlighted overcrowded classrooms (27:1 ratio) and called for increased staffing and resources.
  • Safety Concerns: Lucia Gutierrez questioned police presence at meetings, perceived as profiling Schilling families.
  • Leadership Advocacy: Multiple speakers endorsed Phuong Nguyen for board president, citing her community engagement.

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Follow-Up and Commitments

1. Governance Handbook Review: Special session planned to address board role rotations and public comment translation policies.
2. Procurement Audit: Investigation into AMS.net payment (approved vendor CDWG underbid but not used).
3. Budget Finalization: Special meeting in January 2024 to adopt First Interim Report.
4. Schilling Elementary Support: Superintendent committed to addressing resource gaps and attending PALS meeting.

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Conclusion

• Next Steps: Focus on fiscal sustainability, enrollment strategies, and transparency in procurement.
• Upcoming:
  • Winter concerts, Girls Who Code showcases, and STEAM events.
  • Liaison committee meeting with Newark City Council.
• Closing Note: Board thanked staff and community, emphasizing collaboration amid challenges.

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Target Audience: Parents, staff, and community members gain clarity on leadership changes, budget realities, and equity efforts. Students noted Wi-Fi improvements and extracurricular opportunities.

1. CALL TO ORDER

1.1 Roll Call

[336] Nancy Thomas: December 14th, 2023, regular meeting of the Board of Education is called to order. Roll call, please.

[343] Rosalina Barrios: Member Carina Plancarte. Here. Member Katherine Jones. Here. Member Phoung Nguyen.

[351] Penny DeLeon: Here.

[352] Rosalina Barrios: Member Aiden Hill.

[353] Phuong Nguyen: Here.

[354] Rosalina Barrios: Member Nancy Thomas.

1.2 Public Comment on Closed Session Items

1.3 Recess to Closed Session

[356] Nancy Thomas: Here. Has anyone come forward to speak to public comment on closed session items? Seeing none, we will be recessing to closed session, where we will be discussing public employee discipline dismissal release complaint, conference with labor negotiators, NTA and CSEA, conference with legal counsel, anticipated litigation, one case, student expulsion, and two student expulsion cases. So we're adjourning to closed session. Thank you.

3. REPORT OF CLOSED SESSION ACTIONS

3.1 Report of Closed Session Actions

4. RECONVENE TO OPEN SESSION

[4032] Nancy Thomas: Ladies and gentlemen, we have just returned from closed session for the December 4th, 2023 regular meeting of the Board of Education. No action was taken in closed session. Please join me for the pledge.

4.1 Pledge of Allegiance

[4049] I pledge allegiance to the flag of the United States of America and to the republic for which it stands, One nation, under God, indivisible, with liberty and justice for all.

5. APPROVAL OF AGENDA

5.1 Approval of the Agenda

[4064] Nancy Thomas: Thank you, everyone, and welcome to our meeting. Next, I would ask if there is anyone on the board that would like to pull any item from the agenda or change the agenda in any way. If not, I would entertain a motion to approve the agenda.

[4094] Aiden Hill: I move to approve the agenda.

[4096] Nancy Thomas: I'll second. I'll second. Member Hill moves to approve the agenda. Member Jones seconds. Please vote.

[4143] Nicole Pierce-Davis: Five ayes. Five ayes, thank you.

7. PUBLIC COMMENT

[4154] Nancy Thomas: Next, Ms. Barrios, would you please discuss the process as we move in to accept public comments?

[4163] Rosalina Barrios: Yes, I can. Good evening. I would like to provide a brief overview of tonight's meeting. As usual, the board will hear 30 minutes of public comment. If you wish to address the board, please fill out your speaker card, which can be located in the back of the room. The board president will determine tonight's speaking time at three minutes per speaker. Speaker cards will be organized by agenda item. Therefore, please prepare your comment accordingly. On an individual basis, the board president also has the discretion to allow for extra time to those who need translation or have other speech needs. Please note that if there are a lot of cards, not everyone who turned in a card will get to speak. When you are speaking, the light at the lectern will turn yellow when there is one minute left. If you are still speaking, when your time is up, you are allowed to finish your sentence, but please try not to speak beyond your time. We understand that there are really important issues that many people feel very passionate about. However, in order to be fair to all speakers and so we can hear as many speakers as possible, we ask to please be mindful of your time. Our goal is to hear from as many speakers as possible. I also want to remind that we have children listening or watching at home, so please keep that in mind as you speak. Lastly, if you have complaints about the specific district employees, we encourage you to take advantage of our formal complaint process rather than using public comment for that purpose. Thank you.

[4249] Rosalina Barrios: Voy a proporcionarles un breve resumen sobre esta junta. Después de unos procedimientos preliminares, un periodo de 30 minutos será dedicado a comentarios públicos. Si desea participar en el periodo de comentarios públicos, favor de completar una solicitud para dirigirse a la mesa directiva. Puede localizar su solicitud en la mesa de atrás. También tiene la opción de enviar su comentario con anticipación. Envía un correo electrónico a publiccomment.org, newworkunified.org. La Presidente otrará tres minutos por orador y también reservará la discreción de otrar minutos adicionales a quienes requieren traducción o cualquier otra adaptión especial. Durante su comentario, será cuenta que la luz en el atriz se volverá a amaría cuando falte solo un minuto. Entendemos que hay cuestiones importantes que a muchas personas les apasiona mucho. Sin embargo, para ser juntos con todos los oradores y poder escuchar a tantos oradores como sea posible, tenga en cuenta su tiempo. La meta es poder escuchar el mayor número posible de comentarios durante los 30 minutos designados a este periodo. durante sus comentarios. Por favor, tome en cuenta que hay menores escuchando en persona y en casa. Y por último, si tiene un queja sobre el personal del distrito, le pedimos que utilice el proceso formal para procedimientos de reclamación. Muchas gracias. Thank you.

[4335] Nancy Thomas: Thank you very much.

[4338] Nicole Pierce-Davis: Also, I want to make sure everybody knows that our translator, Yvette, is on Zoom. in case anybody wants translation. And she has been for the entire year. We confirmed it with her. She's been on there on Zoom every meeting for the entire year. Just wanted to confirm and make sure everybody knows that we are abiding by what we say. We do provide translation. Thank you.

7.1 Public Comment on Non-Agenda Items

[4361] Nancy Thomas: Thank you. So next, we move on to comments on non-agent items. We have one speaker, Ms. Ivy Maldonado.

[4381] Ivy Maldonado: Good evening, members of the board, parents, and community members. I'm Ivy Maldonado, a parent of Schilling Elementary. Tonight, I speak to you as a concerned parent and as someone who's committed to the educational and overall well-being of our children. Our dedicated teachers, the pillars of our education system, are currently facing overwhelming stress and burnout. During my recent volunteer experience in my child's classroom, I witnessed this firsthand. The scarcity of support and resources in our classrooms has escalated into a crisis that urgently requires our attention and action. These educators are entrusted with the crucial task of molding our children's minds and futures. yet they are expected to do so with scarce resources. The situation is not only unfair, but also unsustainable. How can we expect our teachers to foster a passion for learning in our students when they themselves are constantly struggling with shortages and limitations? The consequences of this issue are far-reaching. Our students are missing out on a rich and stimulating learning environment, which is crucial for developing curiosity, critical thinking, and a lifelong love for learning. When our teachers are hindered, the quality of our children's education inevitably declines. Therefore, I implore the board to act swiftly and decisively. My advocacy centers around two key areas today. Enhanced budget for classroom resources. I was taken back by the public comment mentioned last board meeting around how we're choosing to spend our budget. We really need to reprioritize and ensure that each classroom is fully equipped and is with essential learning materials and modern technology. Secondly, increased teacher support. The teacher to student ratio I observed was 27 to 1. I know a lot of parents take time where they can to help volunteer in the classrooms, but that's here and there. Our classrooms desperately need additional staff. Hiring teacher aides can make a significant difference, ensuring that each child receives the attention and guidance they deserve. In essence, investing in our teachers equates to investing in the future of our children. It represents a commitment to fostering a brighter, more knowledgeable, and empathetic society. The influence of a well-supported teacher on transforming lives is immeasurable. Let's unite to bring about the changes that will allow our school to not just meet, but surpass the educational needs of our students. Thank you for your time and consideration.

[4574] Nancy Thomas: Thank you, Ms. Maldonado. The board appreciates public comments. We appreciate your concern. And we can't speak specifically to what you have spoken to us about, but we've heard you. Thank you very much. Next, we move on to a non-agenda item from Lucia Gutierrez, please.

[4608] Lucia Gutierrez: Tonight I came to remind you all that you guys are public officials, that you guys represent the community, and that you represent the students and their well-being. I came to remind you that we are a small town. You guys are elected officials, and when the community wants to speak to you, it is respectful that you guys make yourself available to the community. I think this is small Newark, and I think that you guys being elected to represent the community is at least you can do is to make yourself available to the community and those who voted for you. Additionally, this is actually very interesting here. Last time I was in this board room and we had a police officer is because we had a threat of possible shooting from an expert sniper. So I would, President Thomas, in this situation like to hear from you. respectfully as to why a police officer is here because it seems that if a police officer is here because of fear from the Schilling community, it feels like it's profiling a little bit. It feels like somebody said, hey, those people from Schilling are coming and we're expecting a ruckus so maybe we should bring a police officer. That's what it seems like right now and I want to infer that that's not the case. So I would like for you to step a little bit out of your rules and maybe explain to the community why a police officer is here, because right now it is feeling very threatening if it is for the reason of having the Schilling community here. Oh, actually, because I still have time. I do apologize for the interruption, because I do still have time.

[4713] Lucia Gutierrez: Yes, I want to tell the Newark community that what I just said is that the people here are our representatives. We, as citizens and residents of Newark, we vote for them to represent us. So the Newark community, especially the Spanish-speaking community, please don't be afraid. a venir y hablar aquí porque ellos nos representan. Ellos tienen que escucharnos y ellos tienen que valorar lo que nosotros estamos haciendo. Otra cosa que se me hizo muy interesante es el hecho de que tenemos un policía aquí esta noche. Entonces yo le pregunté a la señorita, la Presidenta Tomás, el por qué está este policía aquí y por qué hoy en la noche de donde van a venir muchos de los familiares y mamás, perdón, papás de la escuela Schilling.

[4768] Nancy Thomas: Thank you. And I will step outside of my role of not answering to say that having the Schilling parents here has nothing to do, the police officer being here has nothing to do with the Schilling parents being here.

7.2 Public Comment on Agenda Items

[4782] Nancy Thomas: Grateful that the parents are here. We appreciate the parents. We appreciate everything that you have to tell us. Thank you. Next, we move on to public comment on agenda items. Parents, the public can choose to speak now or speak when the agenda item comes up. Ms. Parks, would you like to speak to this item now? Her item is 7.1, 7.2.

[4810] Cindy Parks: Actually, it's for 13.2 for the warrant report. There were several items on the warrant report that pertain to repaving and such, things that would be considered maybe a deferred maintenance type of an item. And Fund 40 and Fund 25 were utilized for those repairs. And it just seemed like they were more deferred maintenance or routine maintenance. And perhaps another fund should be considered for those types of projects. Thank you.

8. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION

8.1 Election of Officers - President

[4840] Nancy Thomas: Thank you. Next, we move on to our annual organizational meeting of the board, where we discuss several things, like the election of officers, the appointment of the superintendent, as secretary to the board, the adoption of board policies, setting regular meeting times, and so forth. I just have to say this is my last meeting because we have a tenure of one year as a board. board president, so it's my last meeting as board president. I've enjoyed all year of it, and I really appreciate all the support that I've gotten from my fellow board members, from staff, from the community. But before we get into the first item on the annual organization of the board, which is election of the president, we do have several members of the public that would like to speak to this item. So would Christina Mendoza please come forward to speak?

[4906] Christina Mendoza: Good evening, board members. I'm a Newark resident. I'm a voter, and I'm also a parent of a student here. And I'm here tonight to tell you that I would like for you to consider Ms. Nguyen as the board president. And I'll say that she's someone that is always there for the students of Newark. I have seen it myself. I have seen her at events, at different schools, and I know that she's going to do a great job. Thank you.

[4937] Nancy Thomas: Thank you. Thank you very much. Ms. Carrillo.

[4949] Ms. Carrillo: Good evening, members of the board. In my past few board meetings, I've witnessed Member Nguyen's passion and dedication to NUSD. And as the only member that is an alum that's on the board, I can see where her passion comes from. I know she's a loved member of this community and loved by NUSD staff. There is no one else I would love to see lead this board. Please vote for her as our president. Thank you.

[4977] Nancy Thomas: Thank you, Ms. Carrillo. Paula Gomez.

[4993] Paula Gomez: Good evening, board members. I wish to nominate board member Nguyen as our next board president. Our past board meetings have shown that our school district is in need of a change, a positive change. I believe Ms. Nguyen is that change.

[5007] Nancy Thomas: Thank you. And finally, on this subject, Mr. Jeff Anderson.

[5021] Jeff Anderson: Good evening, NUSD board members, admin, parents, and staff. I think the camera's over there. What's up, y'all? Today, I come to speak about the board president's position. On my end, I am really hoping that the next board president member will be honest, transparent, and one who promotes equity and equality throughout our district. We're looking forward to engaging with this board about how we can strengthen both NUSD through the work that we do at Schilling, something that's very important. I appreciate Dr. DeLeon's effort to come visit our meeting tomorrow, tomorrow evening. Thank you for that effort. Tomorrow morning, I will be sending Dr. DeLeon and the entire board a five-page document that represents three years of dialogue, engagement, and observation at Schilling, including work on the DLI committee. I will be asking for a response from the board and Dr. DeLeon. I don't think you're going to have a response by tomorrow night, and we can talk through that, right? But it's an invitation. The reason that I'm bringing this up, though, is that some of those difficulties and challenges are going to require multiple agenda items in the future. And those agenda items are directly relevant to the challenges that we face at Schilling and to strengthen our community. And I want to say that I've observed board member Nguyen being very vocal about DLI, the TOSAs, the staff that we have, and really supporting the type of struggle that we're working on, which is to strengthen our school as part of a unified district. This is something that we're very, very passionate about. I also want to say I really appreciate the effort that you made to come to our school, to reach out, to listen to us, and I am hoping that we will see you as the next board president and that we can use that as a mechanism to strengthen not only Schilling, but every school in our district. This is not about division, it is about unity. We are stronger together. I cannot wait to use this space and Newark not only to strengthen this district, I want to push upward to the state of California. We are the fourth richest economy in the world. We have enough money to fund our districts. There are things that we need to do here, but I also want to see us unite together to push upward. Aisha Wahab, Alex Lee, at the state level, so that we can get a larger slice of the pie here to address our needs. I'm hoping that you'll be part of that as the president of the next board.

[5166] Nancy Thomas: Thank you very much. So we move on then to discuss and elect our officers, the first being the president. Is there any board member that would like to make a comment? If not, I would like to nominate Aiden Hill as our next president. May I have a second?

[5199] Kat Jones: I'll make a second for that.

[5200] Nancy Thomas: OK. Member Thomas makes a motion. Member Jones makes a second. Please vote. Member Thomas. Member Jones.

[5225] Kat Jones: Should we have asked if there were any other nominations? Are we going based on board policy? My question has to do with, are we asking for, should we have asked for any other nominations? Or are we using our board policy, which is that it's on a rotation?

[5257] Nancy Thomas: I did not ask for any other nomination.

[5262] Phuong Nguyen: So I think there's clarification because in our current governance handbook we do have a structure because we changed it with the last board to make a nomination to be elected but I think there was discussion amongst the board that you wanted to change it in the handbook to go back to a rotation. So since and based on your nomination of Member Hill, it looks like you would like there to go back to what was prior in the governance handbook from prior boards, and not the previous board, to continue the rotation. So every year, everyone gets an opportunity to be president, be vice president.

[5307] Nancy Thomas: So is that correct? I think what's correct is that we need to, We need to update our board policy for the officers' election. And that board policy, I think, should come to us. And we should use that board policy as the way to say how we are going to do it going forward. It's currently in the governance handbook. But the governance handbook doesn't supersede the board policy.

[5337] Phuong Nguyen: I understand that. But I'm saying we need to be consistent.

[5341] Nancy Thomas: OK. Just a minute. The motion has been made and seconded, and I think that we need to move forward on the motion unless someone wants to call a question about the motion and make an alternate motion. I think at this point, that's the way we should go forward. No, I agree.

[5361] Phuong Nguyen: There is a motion on the table. So please vote.

[5382] Nancy Thomas: I have five members, A. Five ayes. Five ayes. Five ayes, unanimous. Congratulations, Mr. Hill. Congratulations. And with that, I am happy to hand over to you the gavel. So the meeting is now yours. Yes, Member Nguyen?

[5401] Phuong Nguyen: I would like to make a comment. Congratulations, Member Hill. And I know that Member Hill will do a great job. And I do believe that, personally, I think that The right thing to do is to have a rotation of the presidency like we had in the past. And I know that in our prior board, we wanted to have a democracy system, and so we changed it. That is privy to the board president and I just want the community to understand that. And I also wanted to personally say thank you to all of you who came out tonight and supported, you know, show me great support and I really appreciate that because the work here is actually very, very difficult at times and it can be seemingly antagonistic. But honestly, I don't have any personal issues with any of the board members. I try personally to work with everyone. And sometimes we don't always agree, but it's okay. You know, we're individuals. We have our own opinions. And I hope that other board members aren't afraid to, you know, vocalize their own opinions when they feel indifferent or unsure of going against the majority. And I'm here to tell you that it's okay. To do that, if you're uncertain about a decision and you need additional time, you know, voice that. Make your concerns known. and stand by that decision and, you know, and then things will work out eventually anyways. But I just wanted to again say thank you to the parents and the community who is supportive of the work that we do up here together. And especially thank you for recognizing all the hard work and dedication that I do have personally invested in the students here because my kids are here along with you, along with your kids. And I am an alumni in the district, and I care deeply about what happens to the district moving forward.

[5518] Nancy Thomas: So thank you. Thank you, member Nguyen.

[5521] Nancy Thomas: Thank you, board member Lee.

[5527] Joy Lee: I was listening to the whole thing, and I'm so happy you're here today. Thank you. Sorry. First of all, I just want to apologize. I didn't realize I just came back from science camp last week, and I didn't realize we had a board meeting today that it got moved. I was I thought it was last next Tuesday. Oh, I just came back from the Schilling Lion King. The kids were really good. There were there were a lot of parents who were there. a lot of community support, which was amazing to see. I'm so sorry. This is very unprofessional. I want to apologize to everybody. We're glad you're here, sweetie. And then, so what just happened? Member Hill just got voted in as the new president. Oh, congratulations. But nothing against you, Member Hill. the community was just supporting member Nguyen, no? Yeah. Sorry, no. And I feel like, I just wanted to voice my own personal opinion. Is there no way to bring it? No. No, OK. Then congratulations. I really want to congratulate you from the bottom of my heart. But me too, I really hope that going forward, that we'll be able to vocalize, that we'll be able to be more transparent going into the future and that we'll be able to be able to be more clear to our community because I know our community always feels like they're being left in the dark. There isn't a lot of communication going in between the parents and the teachers and the board. And, you know, when there's not a lot of communication, there often gets like even like a simple email of being like, oh, like, thank you, or like, sorry for not being there. Those small emails add up to a lot and it can really grow our community or it can tear it down if we don't do anything. And so I just really hope that going forward, we will have more transparency and that we will listen to our community more. And also, what else was I going to say? And I also really want to still very congratulate you. And it's so sorry to see, you know, becoming president because I think just like objectively, just like seeing from our board, like she has came to the most events to all the, to the schools. And I just wanted to shout out. Yes. And I hope to see you at our future events. I hope to see you. We have a concert band coming up this winter. I hope to see you there. Tomorrow night. Tomorrow night at 7 p.m. They have reserved seats for us. Yes. That's all I wanted to say. That's all I wanted to say. Congratulations. Thank you so much.

[5734] Aiden Hill: OK, so thank you, President Thomas, for your nomination and for your support. And thank you, Member Nguyen, for your support. And thank you to the board. And also, I'd like to thank the public for coming. And I want the public to know that they're always welcome to come. Everybody is always welcome to come. And they're always welcome to express their opinion during our public comment period, because we're a democracy. And it doesn't matter what your viewpoints are. It's your right to come and express them. And so I just want to support that. So but again, thank you. I will try to do my best as president this coming year. And but I also appreciate the patience of the board as well as the public. And whenever you start to do something new, you're not always smooth. Smooth is our current president. And so so I'll help you. I would appreciate you helping me work on the rough spots. So so with that, I'd like to move on to agenda item 8.2, election of officers. Oh, I'm sorry. I'd like to make one more comment. And this is the comments that were happening earlier about our process. So as Member Nguyen had talked about and Member Thomas had talked about, Historically the board positions have been based on a rotation a couple of years ago that was changed to be an election so we're currently under the election rules and so we did need to make a nomination and we will need to make a nomination for these other positions as well but I would definitely like to work with the board going forward to have a discussion around whether We'd like to keep it that way or whether we'd like to go back to the old way. And I think that we should have a discussion about that.

[5848] Kat Jones: I would agree.

8.2 Election of Officers - Clerk/Vice President

[5850] Aiden Hill: Great. So with that, if we can move on to agenda item 8.2, election of officers, clerk, vice president. So are there any comments or suggestions regarding who would be good to fill that role? So any comments from the board?

[5873] Carina Plancarte: I just have a comment. So I understand that we're electing president by rotation, and that's been my understanding all along that it's fair that way. Would we also proceed as well with the clerk and vice president? Would that also be?

[5891] Aiden Hill: Yes, it also applies to the vice president position. So any other questions or comments, suggestions? OK, so if we could get a nomination for Vice President.

[5909] Nancy Thomas: I'd like to nominate Member Jones for Vice President.

[5916] Aiden Hill: I second. I'm sorry. So President Thomas, I'm sorry, Member Thomas. Member Thomas has motion to appoint Member Jones, as Vice President and newly elected President, he'll second the motion.

[5943] Aiden Hill: Please vote.

[5949] Aiden Hill: And Member Lee, would you like to express your preferential vote here?

[5955] Joy Lee: I'm sorry, no. No.

[5960] Aiden Hill: OK, thank you. And everyone else, please vote via word docs.

[5966] Rosalina Barrios: 5 aye, and student member Lee Nay.

8.3 Appointment of Superintendent as Secretary of the Governing Board

[5985] Aiden Hill: Great, thank you. Moving on to agenda item 8.3, appointment of superintendent as secretary of the governing board. Are there any questions regarding this agenda item? Can I get a motion to appoint the superintendent as secretary of the governing board?

[6008] Kat Jones: I'll make a motion to appoint the superintendent as president, or I mean as secretary of the governing board.

[6016] Nancy Thomas: I'll second that motion.

[6018] Aiden Hill: OK, student member, would you like to provide your preferential vote here? So on item 8.3. Am I allowed to abstain?

[6028] Joy Lee: Yeah, you can abstain. I'm not sure what it is yet, so can I abstain? Yeah.

[6052] Aiden Hill: five ayes and student member um lee abstained thank you okay moving on to item 8.4 adoption of board policy manual are there any comments from the board regarding this agenda item number one thank you um so i would i would i'm okay with approving it but um there are

[6080] Phuong Nguyen: two sections in there, and I want it to be consistent with our board policy in regards to rotational positions of the board. And then the second one has to do with public comment and our translation. In the current public comment right now, it only allows, it just states, you know, the three minutes, but I would add, I would like to add in there an additional three minutes for translation for our speakers.

[6109] Nancy Thomas: Are you saying our current board?

[6111] Phuong Nguyen: I'm sorry. Oh, sorry.

[6114] Aiden Hill: I'm on the wrong one. I apologize. So we're talking about 8.4 adoption of board policy manual.

[6120] Phuong Nguyen: Oh, yeah. I apologize. I was on the I was one ahead. I was on the I was on the governance team handbook. Sorry. So I don't have any comments on here. I apologize to the public. I made I'm on the wrong agenda item.

[6133] Aiden Hill: OK, no problem. Any other questions or comments regarding 8.4 adoption of board policy manual. OK, student member, how do you vote?

[6146] Joy Lee: Yay. OK.

[6147] Joy Lee: Can you go back to the nomination?

[6156] Aiden Hill: Oh, I'm sorry.

[6157] Kat Jones: I think you skipped the second.

8.4 Adoption of Board Policy Manual

[6159] Aiden Hill: Did I skip the motion? Yes. I'm sorry. So can I get a motion for 8.4 adoption of board policy manual?

[6171] Phuong Nguyen: I move to approve.

[6173] Kat Jones: I'll second.

[6175] Aiden Hill: OK. So who? Member Nguyen. Member Nguyen moved to approve and Member Jones seconded. So student member, how do you vote? Yay. Perfect. That's really the only reason we did that is so we could hear it a second time. Okay, for the rest of the board, can you please vote?

[6205] Phuong Nguyen: Of course.

[6208] Penny DeLeon: Six ayes.

8.5 Adoption of the Governance Team Handbook

[6210] Aiden Hill: Great. Motion carries. 8.5, adoption of the governance team handbook. Member Nguyen.

[6220] Phuong Nguyen: Yes, so this is what I was ranting on earlier on the previous agenda item. Um I would really like it if we could go to um make the changes to in terms of the election to back to rotation um so that we're consistent with our board policies and then also in regards to um meeting um in regards to public comment uh we noted that the public gets three minutes uh to make their comments but I would like if if our if there's a public member that's speaking and would like to translate their own, we would allow them an additional three minutes. So just for transparency's sake.

[6265] Aiden Hill: Yeah. So other comments?

[6268] Nancy Thomas: Member Thomas. My suggestion would be that the place to adjust the board governance team handbook would be in a special meeting or another meeting where we agendize. And so I would table this item and put it on a future agenda for those adjustments.

[6294] Phuong Nguyen: I'm OK with that. Since it is a living document, and we can always make changes to it. But I just wanted to note that in public. Thank you.

[6304] Aiden Hill: Other comments?

[6305] Joy Lee: Yeah, I just wanted to support what she said.

[6309] Aiden Hill: OK, thank you. Any other comments?

[6314] Carina Plancarte: I just wanted to note that on the very last page, on 16, the very last bullet, it only refers to the male trustees to copy him on emails or communications which relate to district matters. And I would like to just ensure that we also include slash her as well.

[6335] Aiden Hill: OK. Thank you, Member Plancarte. Any other comments? OK. And then along the lines of what Member Nguyen and Member Thomas have been speaking about, so we have a current governance team handbook. The last time that we actually, I think, thoroughly went through it was a couple of years ago. So it's probably due for another revisiting. And we probably need to have a special session to take a look at it. And so I commit to work with the board to figure out a time during this coming year where we have those discussions and we address those requested changes.

[6376] Joy Lee: Go ahead. Could I also be invited to this, to the meeting, like included in it?

[6383] Aiden Hill: I believe so. I mean, I think we'd have to.

[6385] Phuong Nguyen: It's a study session. She's in. She's included. Yeah. So sure. OK. Thank you.

[6390] Aiden Hill: Great. OK. So per.

[6394] Phuong Nguyen: Oh, sorry. I would just request that we would do that sooner rather than later. Thank you. OK.

8.6 Set Regular Meeting Times (Hours)

[6402] Aiden Hill: Noted. So, I think we have to do a motion. So, do we have to do a motion to table it? We don't? Okay. So, we're tabling 8.5, Adoption of Governance Team Handbook, and we will come and revisit it at a future date in the near future. Okay. Moving on to item 8.6, Set Regular Meeting Times. Any questions or comments regarding this agenda item? Can I get a motion to adopt 8.6 set regular meeting times?

[6440] Carina Plancarte: I'll make a motion.

[6444] Kat Jones: I'll second.

[6446] Aiden Hill: Member Plancarte moves, and Member Jones seconds. Student member, how do you vote? Yes.

[6455] Aiden Hill: Board, please vote.

[6462] Joy Lee: She changed it up on us.

[6473] Aiden Hill: Ms. Barrios.

[6476] Rosalina Barrios: Six ayes.

8.7 Set Regular Meeting Dates for 2024

[6477] Aiden Hill: Great. Thank you. Motion carries. Moving on to 8.7, set regular meeting dates for 2024. I know that, so there's a preliminary calendar that has been laid out. I know that there was, and we sent that out to the board in advance. just to make sure that there weren't any potential conflicts. I know that member Blancarti that you may have noted that there is a potential issue. So we wanted to have a discussion here to see if there if we do want to make any adjustments to the meeting dates for 2024.

[6510] Carina Plancarte: Yes, I would like to make a comment. So I understand that we've got a meeting scheduled for September 3rd and that is following a holiday. And in order for us to better digest the information that comes from the board agenda. I would like to propose if there is any concerns or any reasons why we can't shuffle around the dates of September, if there's a reason being for that meeting to be held on that very first week of September, then obviously I don't have an issue with that, but I'd like to at least entertain a discussion around the September 3rd date.

[6555] Aiden Hill: Member Jones.

[6557] Kat Jones: I also wanted to bring up that it's. I also wanted to bring up that it says August 16th and August 20th. And I believe it's the 6th not the 16th. I could check my calendar but I will be using my phone to do that.

[6573] Penny DeLeon: Oh. Did we get a wrong date on there?

[6582] Kat Jones: I think we've got a wrong date. It should be the 6th instead of the 16th of August. It should be the 6th.

[6591] Nancy Thomas: Yeah, but the document is correct.

[6595] Aiden Hill: OK, great.

[6596] Kat Jones: As long as the document is correct.

[6598] Aiden Hill: OK. Any other comments on dates? And by the way, just to provide a clarification. So we, earlier this year, we already voted to approve the dates for the spring semester. And so those are listed in the agenda item as previously scheduled. And so presuming that we're still going to follow that. But the new dates are really what we're paying attention to here, which would be fall semester 2024. So August 6 is a typo. There's a request to potentially move September 3 since it falls right after a holiday. Are there any other requests or observations regarding the fall schedule?

[6641] Nancy Thomas: I note that sometimes depending on how the calendar flows, there could be a Tuesday meeting right after Martin Luther King's birthday. I don't know. I think to me it's really the staff and their time frame because we do have an extended long weekend to look over the agenda because it would be posted before the meeting on September 3rd. So, I would like to hear from staff and their thoughts.

[6676] Aiden Hill: So, are you talking about the January? You said Martin Luther King.

[6682] Nancy Thomas: I'm just saying that as an example. Oh, okay. You know, there might be another two meetings a year because they fall, Tuesday follows a Monday holiday. So, I think really it's setting the agenda up and looking at it and responding to board questions is really where the crunch is going to come in. And so I would like to hear what staff has to say about it.

[6707] Phuong Nguyen: I would like to move our meetings back to Thursday.

[6709] Phuong Nguyen: Just kidding.

[6715] Nicole Pierce-Davis: Look at her.

[6716] Penny DeLeon: Look at her.

[6722] Nicole Pierce-Davis: Yay. We can accommodate the board. pretty good at taking last-minute questions. We try our hardest. We'll always accommodate board members. So if we want to leave it on Tuesdays just so that we have the consistency, especially for the public, which is why you do it on the 1st and 3rd or whatever, we keep the consistency. But then we just know that if people are on vacation, we might get some late questions. And I think we typically do our best, and sometimes if there They're lengthy. It's a little challenging, but we really do try to do our best on that. So I think we will continue to do that. It doesn't seem like a problem to us. But to me, I don't know. What do you think? Are we OK?

[6763] Aiden Hill: Other questions, comments from the board? OK, so to summarize, what I'm understanding is that although there's a typo on the agenda item in the actual document, so we're meeting August 6th. The question is whether we want to move September 3rd, and Member Plunkarty or whoever, is there a request for a specific date? Or staff? Dr. DeLeon, do you have a preference?

[6798] Nicole Pierce-Davis: I'm sorry, could you say it again?

[6800] Aiden Hill: If we're going to move the September 3rd date, is there a recommendation for a date that we should move to?

[6806] Nicole Pierce-Davis: Thursday.

[6807] Aiden Hill: Okay, which is what date? The fifth, OK. All right.

[6812] Kat Jones: I think that makes sense because then the board's not required to spend their weekend reading through everything.

[6817] Nicole Pierce-Davis: Right, because then we would post on Monday.

[6819] Carina Plancarte: Right. And then I think it really does allow the staff also to have that extra time as well to really take in our questions and provide our answers as well without interrupting their holidays. Hold on here.

[6831] Nicole Pierce-Davis: Does that mean you're going to have time for more questions? Wait a minute. OK, wait. Let me change my comment.

[6842] Phuong Nguyen: Thursday meetings are better. You get more questions.

[6848] Aiden Hill: OK.

[6850] Phuong Nguyen: Any other comments? We may have a majority for a move to Thursday meetings. I just wanted to put that out there.

[6860] Aiden Hill: Mr. Carr has a comment as well. I think we're going to revisit that. OK. OK, so member Thomas.

[6871] Nancy Thomas: I would like to approve the new dates from August through December, with the exception of changing September 3rd to September 5th from Tuesday to Thursday.

[6884] Kat Jones: I'll second that.

[6886] Aiden Hill: OK, motion to adopt the proposed schedule with the change of September 3rd to September 5th. Student member, how do you vote?

[6899] Joy Lee: Yay.

[6901] Aiden Hill: Board, can you please vote?

[6909] Penny DeLeon: Six ayes.

8.8 Appointment of a Board Representative to Mission Valley Regional Occupational Program (MVROP) Governing Council

[6911] Aiden Hill: Motion carries. Thank you. So, moving on to 8.8, appointment of board representative to Mission Valley Regional Occupation Program, so ROP. So, any comments or questions from the board regarding this agenda item?

[6931] Phuong Nguyen: So currently our representative is Member Thomas and the alternative, alternate is Member Plancarte.

[6938] Nancy Thomas: I would love to continue as the board representative to MVROP.

[6947] Carina Plancarte: And I'm okay with being the alternate. I had a great time at the meeting where I had attended.

[6954] Aiden Hill: It's a great organization. So any other comments from regarding this agenda item?

[6963] Phuong Nguyen: No, I'd like to move to approve the placement of Member Thomas as the representative and Member Plancarte as the alternate.

[6973] Kat Jones: I'll second.

[6974] Aiden Hill: Okay, so motion to approve Member Thomas as the, what's the right term? Full-time? What, what, what? Sorry, what?

[6984] Nancy Thomas: Is he a regular member? I don't know. There are three members, one from each district, and I would be representing Newark Unified.

[6993] Aiden Hill: OK. OK. So. So the primary. Thank you. So motion by member Wynn to appoint President Thomas as primary representative to ROP and member Plankharty as the alternate. And can we get us. Did we get a second. OK. Sorry. And it's I'm sorry. Seconded by member Jones. Student member.

[7016] Joy Lee: Yes.

[7017] Aiden Hill: OK. Board can you vote.

[7023] Joy Lee: Sorry, I mean, yay.

[7025] Penny DeLeon: There you go. Six, six ayes.

8.9 Appointment of a Board Representative to Regional Policy Board of Special Education Local Plan Area (SELPA)

[7028] Aiden Hill: Okay, thank you, Ms. Barrios. So, moving on to 8.9, appointment of board representative to regional policy of board special education local plan area, SELPA. Any comment, questions or comments from the board?

[7042] Phuong Nguyen: Our current primary representative is Member Jones, and I am the alternate. Member Jones, did you still want to be primary? Yeah, I'm fine. I'm okay with being the alternate as well, unless, Ms. Placarte, or Member Thomas, or Member Hill, I mean, President Hill.

[7062] Nancy Thomas: I would like to make a motion that we appoint Member Jones as primary representative to the ROP, SELPA Board, and Member Nguyen as the alternate.

[7077] Aiden Hill: Can I get a second?

[7079] Kat Jones: I'll second.

[7080] Aiden Hill: Thank you. Member Thomas moves to appoint Member Jones as the primary representative to SELPA and Member Plancarte as the alternate. So student member, how do you vote?

[7093] Aiden Hill: Student member? Yes.

[7096] Aiden Hill: OK, great. Board, please vote.

[7103] Penny DeLeon: Six aye.

8.10 Appointment of a Board Representative to Newark Teacher Induction Advisory Council

[7105] Aiden Hill: Great, thank you. OK. Moving on to 8.10, appointment of a board representative to Newark Teacher Induction Advisory Council. Any questions or comments from the board?

[7116] Phuong Nguyen: Our current primary representative is President Hill and member Plancarte as the alternate.

[7124] Aiden Hill: And I'd like to, if the board permits it, I'd like to stay on this committee since I am a teacher. But if somebody feels incredibly passionate about it, I'm willing to. hand over the keys.

[7139] Phuong Nguyen: Nope, you're more than welcome to do that. The only committee you can't be on, primarily, is the Audit Committee.

[7144] Aiden Hill: OK, great. So any other questions, comments?

[7152] Phuong Nguyen: Nope, I move to approve President Hill and Member Policarte for the Newark Teacher Induction Advisory Council.

[7165] Carina Plancarte: I'll second.

[7167] Aiden Hill: Member Nguyen moves to appoint President Hill as the Induction Advisory Council Primary Representative and Member Plancarte as the alternate student member. How do you vote? Yes. Board, can you please vote?

[7193] Rosalina Barrios: Six aye.

8.11 Appointment of a Board Representative to Bond/Parcel Tax Committee

[7196] Aiden Hill: Great. Thank you, motion carries. Moving on to agenda item 8.11, appointment of board representative to bond parcel tax committee. Any questions or comments from the board?

[7207] Phuong Nguyen: Oh, I think, are we on? Oh, it depends on how it's laid out. So currently, the representatives are myself, and member Plancarte and President Hill as the alternate. I would like to stay on the bond parcel committee.

[7232] Carina Plancarte: And I will stay on as well.

[7236] Nancy Thomas: So I make a motion that member Nguyen and members Nguyen and member Plancarte remain on the bond parcel tax committee.

[7246] Aiden Hill: Can we get a second?

[7248] Phuong Nguyen: Do we need an alternate?

[7249] Kat Jones: With an alternate of Member Hill, excuse me, President Hill, I will second that.

[7255] Nancy Thomas: With an alternate President Hill. Thank you.

[7259] Aiden Hill: So Member Thomas moves to appoint Member Nguyen as the primary representative on the bond parcel tax, I'm sorry, Members Nguyen and Plancarte as members of the bond parcel tax committee with President Hill as an alternate student member.

[7277] Joy Lee: Yes.

[7278] Aiden Hill: Great. Board, can you please vote?

[7284] Rosalina Barrios: Six aye.

8.12 Appointment of a Board Representative to Audit Committee

[7285] Aiden Hill: Great, thank you. Motion carries. Moving on to section 8.12, appointment of board representative to audit committee.

[7294] Nancy Thomas: Comments, questions from the board? Since member Hill cannot be on that committee, and I am currently on the city of Newark liaison committee, I would be happy to be on the audit committee and allow someone else to be on the liaison committee.

[7317] Aiden Hill: Great. Any other comments?

[7320] Phuong Nguyen: Member Jones, did you still want to be on the audit committee?

[7322] Kat Jones: I'll stay on the audit committee, yeah. The consistency, I think, would be good.

[7326] Phuong Nguyen: All right. With that, I'd like to make a motion to have member Thomas and Member Jones as the two primary representatives for the Audit Committee, and I will stay on as the alternate.

[7344] Aiden Hill: Can we get a second?

[7347] Carina Plancarte: Second.

[7349] Aiden Hill: OK. So the motion is to have Member Thomas and Member Jones as the primary members of the Audit Committee, with Member Nguyen as an alternate. And so student member, how do you vote? Yes. Member Jones. Yes. Member Jones. Yeah. OK.

[7386] Aiden Hill: OK.

[7388] Penny DeLeon: What is the vote? Six ayes.

[7392] Aiden Hill: Great. Motion carries. Moving on to 8.13, appointment of board representative to the city of Newark and USD liaison committee. Any questions or comments from the board?

8.13 Appointment of a Board Representative to the City of Newark - NUSD Liaison Committee

[7404] Phuong Nguyen: Currently, I'm one of the primary representative. Member Thomas has decided that she is going to step down if somebody else is interested. I'm asking to stay on just because they appointed me as the chair in January. Unless any one of you guys want to, and then they can re-select a chair.

[7429] Aiden Hill: So if people wouldn't mind, I mean, I'd like to, because it's two members, right? Is it two members?

[7436] Phuong Nguyen: It's a two-member.

[7437] Aiden Hill: So I'd also like to serve with you, member Nguyen, but I'm happy with you being the chair. Are you sure you don't want to be the chair?

[7445] Joy Lee: Double presidency?

[7446] Aiden Hill: I don't want to upset the apple cart. I don't want to become power crazed, so.

[7455] Phuong Nguyen: Are we sure?

[7455] Phuong Nguyen: Well, I don't know.

[7457] Aiden Hill: Maybe tell me more about that position. That is a lot of power.

[7460] Aiden Hill: . But again, open to board comments. And if there's somebody else that feels super passionately about it, I mean, I'm flexible.

[7469] Phuong Nguyen: We meet quarterly. It's not, you know, yeah.

[7473] Kat Jones: And I'm fine with staying on as the alternate.

[7476] Nancy Thomas: So I move that members Hill and Nguyen be the primary members of the liaison committee with member Jones as the alternate.

[7488] Aiden Hill: Can I get a second?

[7491] Kat Jones: I'll second.

[7493] Aiden Hill: Great, student member, how do you vote? Yes.

[7496] Aiden Hill: Okay, board, if you can please vote.

[7514] Penny DeLeon: Six aye.

[7516] Aiden Hill: Motion carries. Member Nguyen.

[7518] Phuong Nguyen: President Hill, I know that we skipped over item 6.1, student board member report. Student board member Joy Lee would like to, if you can give her the floor so that she can give her report at this time.

[7533] Aiden Hill: I don't have an issue with that. Does the board agree that we want to? OK. Great. OK, so let's make an adjustment to the agenda given that Member Lee has made herself available and so so please why don't you go ahead and give us the student report.

6. STUDENT REPORT

6.1 Student Board Member Report - Joy Lee

[7553] Joy Lee: Yes thank you so much. Happy December board members, executive cabinet, and community members. Winter break is only 12 days away, and I wanted to give a shout out to all the teachers and staff who are hanging in there and working hard until the break comes, and also all the students who are just studying for their tests for finals week, and also give good vibes to the people who are having a break right now because all their tests are over and they're just chilling. L.O.V.E. Newark is hosting their annual toy drive for the holidays. If you would like to donate, you can drop off any new and unwrapped toys to the main office or the activities office at the high school. The last day to donate is December 17th. And also currently, we at Newark Memorial High School, we are having our winter spirit week. We're partnering with the Fremont with the Fremont high schools, and we're having competition to see who which school would have the most dress ups or collect the most coins for the school.

[7617] Aiden Hill: And so... Collect the most what?

[7619] Joy Lee: Collect the most coins. Coins. Yeah, so if you guys would like to donate some coins, I can bring it to the school tomorrow so we can beat the Fremont schools. Okay. And so currently in fourth place, that's us. We are in fourth place right now. Newark is in fourth place. Kennedy is in first place. Mission San Jose is in second. American High School in third. And then Newark in fourth. So we've been doing pretty good. But I believe last day we can do even better. So if you would like to donate some coins, parents, if you would like to give coins to your students so that they can put it in the jar at the Newark Memorial High School.

[7659] Aiden Hill: And tomorrow's the last day.

[7660] Joy Lee: Tomorrow's the last day. Where's the jar? It's out during lunchtime, so only the students. I have a big one for you. OK, thank you. And then next, FSU, Filipino Student Union, partnered with our ASB, our leadership, and had a parol making event today during pause. Parol is a decorative star-shaped lantern traditionally made from bamboo and string. These festive stars are lit and hung in the Philippines during the Christmas season. And then next, at the Birch Grove Intermediate and Coyote Hills Elementary Schools, they had their first Girls Who Code showcases. I hope this experience made an impact on their lives that will stay with them for the rest of their lives. And if I'm not mistaken, Newark Middle School Choir and Band just had their winter concert today. And then Schilling also had their Lion King musical today. So I'm sure it was amazing. Congratulations. And congratulations to all the people who put in their hard work to make the event happen. And then also speaking about choir and band, our Newark Memorial High School band and choir concert will be on 7 p.m. at Newark Memorial High School in the theater. And they're having their winter concert tomorrow, this Friday. And so if you haven't bought a seat yet, you should go buy a seat and go reserve tickets at GoFundNow, or you can come to the door and buy a ticket. So please come and enjoy the winter festivities before it ends. And that is everything. Thank you.

9. STAFF REPORT

9.1 Employee Organizations

[7768] Aiden Hill: Thank you, student member. OK, if we can move on to agenda item 9.1, employee organizations. So it looks like we have Miss Villa from NTA. Welcome, Miss Villa.

[7780] Cheri Villa: All right, thank you. Good evening, school board, executive cabinet, and our Newark community. My name is Cheri Villa. I'm president of our Newark Teachers Association. I have just a few things here to share with you guys tonight. Number one, the appointment of our new board president, Member Hill. NTA, we're behind you. We're behind all of you. In addition to Member Nguyen's support for all of our schools, Member Plancart, as a parent of our community, member Jones as a 25-year teacher in our district. 30, sorry, 32, 32. I'm sorry. 32. 32-year teacher. That last seven years counts. I'm sorry. You're right. I'm sorry. 32. I keep forgetting this. That's OK. 32-year teacher in our district. Member Hill, a community member. And member Thomas, a longtime resident and a longtime school board member. I know firsthand all of you have love for each and every one of our school sites. You want the best for our school sites, and you support all of our school sites. It might not be seen every day and at every event, but we feel you. We know you're there. So thank you very much. So as a board, as a whole, NTA is behind you. It does come with a condition, I must say, that we need to make things happen sooner and later, not next year. just to remind you I'm also president so this fella this fella president of the NTA so just to remind you I am a fellow teacher in addition to being a community member we thank you and we look forward to working together to make things happen in our district mr. Burrell Again, on this power part, another batch of subs being added. I know you always say you're just one of a group in there, but your guidance, that's over 25 subs added to our sub pool. So, and we are starting to feel the effects of that, and it's a long time coming. So, thank you. So, Mr. Burrell did let me know at our meeting the other day that his time with us is coming to an end. Thank you very much from all of our NTA members. If you should happen to come in our district again, we welcome you with open arms, but thank you. You've inspired me and not just me, other NTA members. There's a light at the end of the tunnel. Thank you very much, Mr. Brough. Thank you. Superintendent and Ms. McCarr, our financial troubles and our staffing issues and all The things that we have to work on in our district were here long before you guys got here. The fact that both of you were willing to relocate here to Newark to take on these issues. To me, that's huge. To our members, we're giving you a chance. Again, it doesn't come without a condition, though. We need to make things happen. And they already have. Every meeting that I have with Superintendent DeLeon, she's very attentive. let's move forward, let's make a decision. So, superintendent, thank you. Ms. Vackar again, look forward to working with you. All right, moving on to the personnel report that's coming up later in the agenda. It has the appointment of Mr. Mike Murphy as interim principal for our high school. Our high school teachers, every single one of them, appreciate moving forward on this. We all would like to say thank you to I want to say Superintendent Bernard, to Interim Principal Bernard and Interim Principal Pat Irby for helping to get things going over there and setting up things as they are now. So thank you to Mr. Bernard and to Mr. Irby. And all, every single one of the teachers at the high school, they're on board and ready to support Mr. Murphy in being successful and getting some positive momentum going at the high school. Other than that, happy holidays to everybody, and happy new year. Thank you. Thank you.

10. SUPERINTENDENT REPORT

10.1 Superintendent Report

[8060] Aiden Hill: Fuller. OK, moving on to agenda item 10.1, superintendent report. Superintendent?

[8072] Nicole Pierce-Davis: Thank you, President Hill. Vice President Jones, members of the board, community, our wonderful staff and family and friends. First of all, it feels like just an evening for thanks and gratitude and celebration. And we're also going to do some fact-finding at the end. I do want to first of all thank all the previous board, the previous officers for all of their help and their support. Thank you so much to President Thomas for your dedication to this district. You were just amazing president for me starting and thank you. And not just this year, but don't let's not forget like 20 some odd years of dedication to this board. And by the way, it doesn't pay well. It's a lot of work, a lot of work. Yeah, they're not unionized. But we do thank you so much. And to you, Member Hill, for all of your support, both of you. You've been wonderful. And good luck. And congratulations to our new president and vice president. It's going to be a great year. I'm excited. Thank you. I, too, have to give the world's biggest thanks to Mr. Burrell. He came in in a teacher shortage crisis. I mean, there's no other way to say it, but it was a crisis. No teachers, no subs. And all of the things that go along with that. There's just a lot of emotion involved in a teacher shortage in any kind of staff shortage But particularly when our kids don't have the people that mean the most to them in their classroom every day it causes a breakdown of many many levels and you Handle that with grace compassion care and thoughtfulness. You put your whole heart into it as well as everything else that was going on in the district. And we could not have gotten through it without you. So I'm forever grateful to you and I will hold you in a great place in my heart going forward. Thank you.

[8223] Steve Burell: I'm always going to share it back to the team working together in the H.R. department and working with NTA and President Villa, you know, working hand-in-hand in all the districts I've worked with. I haven't worked in, I've stayed steady in many and stepping into this consulting role. It's nice to be able to leave a piece of my heart here as well and I have given my whole heart during the last five months and have an opportunity to continue on in some of my consulting work but that doesn't mean our paths may not cross again in a different manner, hopefully not as filling in for a shortage, but maybe some other types of work as well. So it has been a true pleasure to be a part and get to know a community that I only saw as I passed by on 880, and now I know wholeheartedly where the good parks are, and where the good places to eat are, and where the good schools are. So thank you very much for the opportunity. I appreciate that greatly. look forward to our paths crossing again.

[8289] Nicole Pierce-Davis: Thank you. I also want to give our thanks to our two interim principals who are finishing up at Newark Memorial, Dr. Bernard and Irby. That is a tough job. And they came in and had a lot of work to do and they have just been wonderful and It's tough. It's tough being an interim. And they've stepped up. They really stepped up to the plate. And I just want to thank both of you. If you're watching, I hope you're not. But if you are, we thank you from the bottom of our hearts. And so do our Cougars. Thank you so much. And we look forward to Mr. Murphy in that role. And we also have some assistance, administrative assistance coming as well. We haven't signed quite, inked the contract, so I don't want to say a name until that's happened, but I think that's going to happen this week. So we'll have administrative assistance so that we're not down there and Mr. Murphy will have a partner in that work. So we're really excited about that. I too want to thank our labor partners. In my view, we cannot move a district unless we work together in a positive way, and every single meeting with you, Cheri, and our team from NTA, and also our wonderful team under Maria's leadership over in CSEA, every meeting has been positive and productive. Like you said last time, we don't always agree on everything. That's the nature of of the business, but every single meeting, we do move forward. We do come together collegially, and we move forward. And that, I want to say, is in large part due to your leadership, President Villa, and I want to thank you so much for that, always. And do know that we love, love, love all of our staff, our wonderful certificated and classified and confidential staff and administrative staff. So thank you so much. I want to thank our community for coming out tonight. I want to thank our Schilling parents for coming and showing deep care and concern for their school. It is hard, having been the principal of the school with the highest poverty rate, the highest English learner rate and all of that, having been there myself, That is hard. It is hard. But I want our Schilling community to know that we are dedicated to supporting them. We're dedicated to your programs and helping you be the best school around. So I want you to hear that, and I want you to know that, and I look forward to meeting all of you tomorrow night at your PALS meeting. I want to celebrate Rosalina. What a great job she did on her very first board meeting tonight. I'm really, really excited. Thank you.

[8469] Rosalina Barrios: Thank you. I'm really happy to be here. I'm excited to be part of the Newark community. And thank you for having me.

[8477] Nicole Pierce-Davis: Thank you. OK. And then just briefly, I mentioned we do a little bit of fact finding before I'm done. And I just want to make sure that everybody has some information. There were some pieces of information that were said at the last board meeting, and I want to make sure to correct anything that maybe wasn't. So there was information about the fact that superintendents should not have credit cards and superintendents don't have credit cards. And so I polled all of the superintendents in the county and I had 16 of the 20 respond. And of those, 12 have a district credit card, 75%. and probably as many in the last four. So I just wanted everybody to know that, that it is pretty standard. And in saying that, I also wanted to say, thank God I had a district credit card. Because, as you know from the memo that I sent you, board, over the Thanksgiving holiday, we had, I had an urgent message that I needed to, that we needed to get a stolen van out of impound. And it was found up in Ukiah of all places. And it was stripped and not usable. And I was, number one, the only person authorized to sign for it as an agent, because you have to be technically the person who signs as the title holder of the district. And then also, they had to have a credit card. And that equaled almost $4,000. any idea that the credit card is used for anything other than business and that that particular thing almost maxed out the card right away. But I just want everybody to know that we're very, very strict about the usage of the credit card. It's not for anything except what the business of the district. And it was a really great thing because I was out of the state And we needed to pay because they were charging adult $150 for every day they kept it. And so it was like, who's going to pay? Because nobody was around to pay. And so luckily, I had the district credit card on me and faxed all that over to the towing place. So again, I just wanted to clarify that for the community because I don't want there to be any misinformation out there. about those kinds of things. So in any case, those, oh, and then one last thing I wanted to say that I had the most fabulous time at our STEAM fair over at Ohlone College last weekend, where we got to see our rocketry club shoot off a rocket, the exact same, I think, similarly to what they do in competition, although I think they're making a much bigger one for one of their competitions. But that was fantastic, and I know they raised good money. And the district is also going to be making sure that we're funding as much as we can through instructional materials as well. So all of that is happening, and we're really excited about what's happening in the district. And I'm really happy to have Ms. Vackar here to help us through some of these things that are going on that you're going to hear about in just a minute. Thank you, board, and I appreciate everything, all your support. Thank you.

[8701] Aiden Hill: Thank you, superintendent. Any questions from the board?

[8706] Phuong Nguyen: Number one. I just have one comment. I just wanted to note that the rocket that was launched was actually made partially out of cardboard. So yes. And it went up pretty high, as you can see. So the kids for the students who are in part of the NASA launch, they will be building rockets with carbon fiber. So I mean, different materials that are going to be stronger. And it's supposed to launch farther. So can you imagine what they can do with different materials? And so I just wanted to commend them. They did a wonderful job. And there was a huge turnout. a good turnout for them and in support of them and so that was wonderful to see.

[8763] Kat Jones: Thank you for the clarifying comments. You're welcome.

11. NEW BUSINESS

11.1 2023-24 First Interim Budget Report

[8767] Nicole Pierce-Davis: great so moving on to uh item 11 new business 11.1 23 24 first interim budget report so superintendent and miss fakar yes thank you board uh president hill um members of the board members of the community well we are actually delighted to say that uh despite many many uh issues that i will I'll go into a little bit here in a second. The first draft of first interim was completed tonight at 5.30 p.m. So we are very, very happy about that. It cannot, it's not in the presentation form to be able to bring to the board tonight and then we need to add the MYP to it in order to submit it for approval and then to the county. So that'll be done very, very soon. But I did want to first of all address the why it's not ready tonight because we don't want there to we want to clarify we don't want there to be any confusion about it but what I can say is that we have had all hands on deck and Ms. Vackar heard the business services team and our consultants working with the county around the clock for for weeks weeks and especially the last two weeks after Well, yeah. On December 1st, our consultant who was doing the forensics and who we had hired to help us with first interim discovered a significant discrepancy of about $11.8 million and decreased on the decrease side. And the way that the, this is my understanding, the way the calculator works and the way everything that they, all the equipment they use works, when there's a discrepancy in one place, it affects every single account. So there were literally hundreds of accounts where the balances were incorrect, which meant in order to pull, to bring the first interim home, every one of those has to be corrected. Now, had that not happened, we would likely have first interim tonight. But we were alerted to that on December 1st. Ms. Vackar, as you know, began on December 4th. Immediately, we reached out to the county to say, like, what options are there? Can we get an extension? Is there, like, what do we do? Even despite that, the county was confident that if we had some additional assistance that we could do it, we could get it done. And then, so we hired an additional accounting specialist to help us. And then on, I don't know, was it Tuesday afternoon, we discovered another big roadblock in terms of our assumptions were needed to be resolved. So we knew at that point this past Tuesday that we wouldn't likely make it, though they kept trying and trying. And because they kept trying and trying, they did get the first draft tonight. They never gave up. They persevered. That's our business services staff. That's Ms. Vackar. That's the county. The county was really invaluable in their assistance to us. And so, and our consultants, I just have to thank everybody for helping us with this. I don't even know how to accurately describe what it's like to find an error like that. I know Ms. Vacar has said they believe there was a software glitch at some point. They don't know how or when it happened, but what was presented in unaudited actuals, that was not correct. So all of that had to be corrected. And it's a lot. But I want to thank you for your efforts. We're so excited that the first draft is done. And then we'll be pulling together the MYP, putting that together. We will, yes, yes. A huge, huge lift. We will have to have a special meeting to approve the final report with the MYP attached. Obviously, everybody's going out on vacation, so that would likely happen the first week we come back. That is still in time for the county's deadline, which is actually the state statutory deadline of January 15th. In any case, that's where we are. Everybody gave it a hero's try. And we crossed the line. We're happy. And so still a little bit of work to do, but they will do it. So Ms. Vicar, is there anything you'd like to add?

[9084] Tracey Vackar: No. A couple of things. I'd just like to really thank the team that worked with me to make this happen. I'd also like to thank all those in the district that worked on the budget before I even got here. They were careful. They were considerate. And, you know, we will bring back a report to the board with an MYP to give us a clearer picture as to what the next three years looks like, which will be good. There are a few other assumptions that were changes in the budget. I can share that with you. As you know, we had less enrollment than what we initially calculated that also had an impact, which also hadn't changed into many of the lines. It had to be recognized in that piece of it. I felt good this evening when we were able to finally get that run in the SAC system. It felt really good. And they gave us a little clearer picture. We're going to go back and compare that to the original adopted budget and to the unaudited actuals. And then we're going to do a comparison with that. There might be a few more little small cleanups that we need to do with some adjustments. And then, as you know, forecasting out part of your adopted budget had a much greater cola than what the governor is now predicting. And so we're also adjusting that within our first interim. So we're also making that adjustment. And that also has an impact over.

[9165] Nicole Pierce-Davis: Mr. Kirk, let's even be more specific. So just so you can have this in your head for what that looks like, we're going from an over 8 percent cola to one percent. Maybe if we're lucky, they'll squeeze out 1.2. So drastic. So if your previous MYP was based on a higher COLA, like I think conservatively it was four, put in as four, it's one. So a 3% difference is a big difference. And so that also impacts it.

[9202] Tracey Vackar: By the way, we don't set that number here at the district. That number is set by the governor's office. I will hear more from him when he does his January, when he does his January budget forecast and we get a chance to see that, we'll know whether or not that 1 percent stays. If so, we'll make an adjustment in the second interim.

[9223] Joy Lee: I have a quick question. Sorry, for those like me who don't know, what is COLA?

[9230] Tracey Vackar: Yeah, that's the cost of living adjustment. And so, you know, it's a great economic question, right? Yeah. Cost of living adjustment.

[9242] Joy Lee: Oh, cost of living adjustment.

[9244] Tracey Vackar: Yeah, and they call it a COLA. And a lot of things are based on a COLA. So like if the economy is up, right, and sales tax are up, that actually has an adjustment in inflation that happens along with how that COLA is adjusted. So great question. OK, thank you so much.

[9262] Aiden Hill: and student member, I think that what superintendent and CBO are telling us is we're about to go on a diet cola.

[9277] Aiden Hill: And with that, Member Thomas.

[9279] Tracey Vackar: Point of order. Point of order. I am not forecasting a zero cola.

[9286] Nancy Thomas: Anyway, Ms. Vackar, you used the term MYP for folks at home that might not know what a MYP is.

[9293] Tracey Vackar: That's a multi-year projection. And one of the things that came out Gosh, a couple decades back, is that they really wanted to make sure that school district and municipals really looked at multiple years when they were, so you project out, you have budget assumptions that you kind of use, kind of based on how the economy looks, you're listening to all those things, and so when you're creating your budget, you're also not only creating it for this year, but you're creating it for the next two years out. And so that multi-year is kind of like if you had your crystal ball, and you're listening to what the experts are saying, you're going to add those assumptions in there to be able to create your budget. Very much so as if you were a new college student going off to college, and you had to forecast out what your costs are going to be over the next couple of years as you go through college, right? So you're basically like budgeting. Exactly. That's exactly what it is. Yeah, and I'd be happy to sit down with you one day and maybe just kind of just chat about it and share some information with you if you're interested. I'd love to. Okay, sounds good.

[9357] Aiden Hill: Okay, any, member Wendt?

[9360] Phuong Nguyen: So just to clarify a question, so we were allowed an extension by the county to submit?

[9369] Nicole Pierce-Davis: No, we were actually told that there's no process for an extension, there's no such thing. So we just kept working. But there's also really no penalty. But we really, really continued to work and committed to trying to fix it. Because really, the county thought that we could bring it home. And had we not had that last obstacle, we probably could have. But yeah, they kept supporting us saying, no, you can do it. We can do it. We can do it. So we continued working on it.

[9403] Phuong Nguyen: So my question is, to follow up, what is the actual deadline date that we have to submit the first interim to the county? Because my understanding was the reason why we moved this board meeting is so that we can approve it tonight so that you guys can submit it tomorrow on the 15th.

[9419] Nicole Pierce-Davis: So that is the deadline. The deadline is the 15th. The state deadline is January 15th. We that's why we scheduled this meeting was so that we could have it done. the whole time we were trying to meet this date.

[9438] Aiden Hill: And Superintendent, just one clarification. I think that that was one reason. And then my understanding is the other reason is that, and I'm not the expert here and Member Thomas can probably comment on it, but in order for us to do the organizational meeting, we have to make an announcement prior and we didn't make that announcement.

[9455] Phuong Nguyen: No, which is totally fine. I don't care about that. care more about understanding, you know, we've always made deadlines, submitting first interim on December 15th. So my concern is, and like you said, are there actual penalties? Are we held to something or, you know, if we don't submit it by December 15th?

[9477] Tracey Vackar: No, I did check. There are no penalties if we don't submit on time. County is aware that we have been working towards this. They have been an active partner in helping us get all the credentials that we need to be able to get into the systems and they have been extremely supportive. I'm grateful for their guidance as we move forward to be able to navigate this especially after I was alerted by the first consultant as to some of the concerns that she had on the first.

[9504] Phuong Nguyen: Correct because you guys I did send a question to Superintendent DeLeon asking you know normally we have the budget Report attached as an attachment so that we can review it and we didn't have any time to review it So there's no act. I mean on the agenda that says there's an action tonight But you're saying that we don't have any actions tonight on this item We do not have any actions tonight, okay, thank you.

[9532] Aiden Hill: Thank you any other questions or comments from the board

[9537] Carina Plancarte: So just to clarify, we will be having a special meeting to approve this. And obviously, with that special meeting, we will have the interim report to review in advance so that we can review it and ask questions at that special meeting. Correct.

[9554] Aiden Hill: OK. Member Jones. I'm sorry, Vice President Jones.

[9561] Kat Jones: I just want to thank both of you for working so hard and diligently. And I know that you have You know, I've had conversations about you working with the county and really trying to make this happen. And so I very much appreciate the hard work that you have put into really trying to get it to this point. And I think the fact that you were able to get a draft with all the loophole, not loopholes, but valleys that you had to, obstacles that you had to overcome, And I know enough about accounting to know that when you find one thing, it impacts so much more than that. It's like one step forward, ten steps back, because you have to go back to the root of where that issue is. And if you don't, then you're not fixing the problem, you're just exacerbating it. So I appreciate the tenacity that you have spent working on this. and especially over the last three or four days. So thank you both. And your team.

[9622] Phuong Nguyen: Oh, thank you. I just want to make sure that Vice President Jones was completing her sentence. I didn't want to interrupt. I do have a follow up question. So in that regards, you said that there were errors. So my expectation for the next special meeting regarding the first interim report is that you Specifically point out where the error is and and how it affected all the other budgeting line items in the budget report because you know we keep hearing about it, but we don't know what the actual error is and I would really like that if you can During the interim report explain that and how and how that Eric and how you were able to find that error and how you were able to correct it Actually, I will tell you that

[9668] Tracey Vackar: The county doesn't know, we don't know and the county doesn't know where the error came from. The best we can tell is it was from the calculator. And the fact that it may have been a calculator change from the original adopted budget to the unaudited budget, or to the unaudited actuals. There was some time in there, there was some sort of a change that happened. I don't have an explanation as to why it happened. We went back to try to figure it out and then try to go back then and try to re-go through every account to figure out if there was something that we did from what we can tell. It's not something that we did on our end.

[9704] Aiden Hill: So during the course of our preparing the first interim, and we were getting county assistance initially during this time period, My understanding is that this anomaly was actually dating back to even prior submissions to the county, and the county hadn't even caught it prior. I think everybody got caught a little bit flat-footed, but then when you got the correct county people engaged, they confirmed that there was an anomaly. that the numbers were not correct. And so everybody's been working together to resolve that. But we're still trying to understand the source of the problem.

[9752] Tracey Vackar: Yeah, there was definitely the initial consultant spent a lot of time trying to go back to see if it was something that was on our end. She can't find anything on our end. So the best we can figure is that it had to do with that particular calculator at the time. And I think maybe that's the best way I can describe it. I have to go back and reread the email that I solved on this particular piece. I can maybe explain it from that point, if you wouldn't mind.

[9775] Phuong Nguyen: OK. But also, I mean, like, clearly, if there's an $11 million error, the number has to show somewhere on the budget book. So it's somewhere on the line item. And I remember specifically, I know that it was in closed session, but I can't. So I'm not going to make any statements here. But our consultant, Mr. Berg, had alluded to the fact that he was able to identify it. But he never really showed us what it was. So I'm bringing it back to that. And obviously, if it's somewhere there, and numbers don't lie, so we need to know. I mean, if there's a calculation error or whatever it is that a software system created, it will still show. There's an audit trail.

[9831] Tracey Vackar: I don't disagree with you on some of those comments.

[9833] Aiden Hill: Yeah, and so to Member Nguyen's point, I think that when we're able to, and obviously this needs to happen sooner rather than later, that both we need maybe some more detail play by play of exactly what happened and where we are, but then I think also if you've discovered the source of the error, right? We would want to understand that. But if we haven't by that point, then we need to have a plan to mitigate. Because obviously, right, if we're not understanding it, it could happen again. And so we have to somehow get to the root cause.

[9877] Tracey Vackar: I most certainly understand the concerns. And I share the same concerns. Right. OK. And a new person coming in, believe me, I share those concerns. Sure. what you want to hear on your first day.

[9888] Nancy Thomas: My understanding is that we've always had a large fallout at the end of the year when we do the actuals. And it's always a surprise. But this year, it was exceptionally large fallout in our favor. It turns out that's probably not been in our favor. So that's kind of the first hint that there was something wrong.

[9908] Tracey Vackar: I think it'll be important to go back and really review the three different reports and take a look at.

[9913] Nicole Pierce-Davis: And see where it doesn't match.

[9915] Tracey Vackar: There needs to be a really close comparison done with it.

[9919] Aiden Hill: OK, any other questions or comments?

[9925] Phuong Nguyen: Student board member has a question.

[9927] Aiden Hill: Student board member.

[9928] Joy Lee: Just to clarify, do we have less money now or more money than projected?

[9938] Tracey Vackar: A little less money. OK, thank you. And I'll be honest, in saying that and looking at that, I need to go back because there are some things that qualify that. For instance, we've got less students than what we initially projected. Remember when I said we were forecasting when we create the budget? So if we do the budget based on X number of students, but now we've got less numbers of students that actually enrolled in our program, your budget's going to adjust down. So it may not. As far as per student, maybe not as different on that end of it, because you're still going to get your same student cost. So the answer is yes, it does go down. But I think there's reasons as to why it is down that can be explained.

[9986] Joy Lee: So to increase our budget, we need to retain our students and bring in more.

[9992] Tracey Vackar: Absolutely.

[9999] Aiden Hill: Right? So we get our funding based on the number of students that we have. And it's approximately $10,000 per student.

[10008] Joy Lee: And then this is like, I don't want to miss anything, but are we taking any steps to like, have we taken any steps to increase enrollment yet? Yeah, the district, I think, is trying to.

[10025] Kat Jones: Yeah, they've talked a lot about that. Yeah.

[10026] Tracey Vackar: Yeah, yeah, yeah. Yeah, there needs to be more strategies as well as we move forward. And it's everybody that works on this together. It's not just one department. It's not just the business department. It's everybody collectively working on this together. But also creating really great programs that attract students that want to be in our district. Really important. And we heard some of those comments this evening about great programs and what our parents love to see. Those are really

[10055] Aiden Hill: And I think that the important thing to understand is that I think that there has maybe been some misunderstanding sometimes around the numbers. But bottom line, it seems really increasingly that we've been in a structural deficit for many, many years, right? And so what that means is that we're spending more than we have in terms of income, and there's a lot of root causes, but the primary root cause is enrollment. And so that doesn't mean that we can't cut in certain areas or use our money better in certain areas. But it's probably the way that we're going to get out of this is through enrollment. And that's where we all really need to focus in our efforts. And student member, we have some ideas for how you can help.

[10109] Joy Lee: Oh, yes, we do. That's great. OK, I'm very open. Thank you so much for answering my questions.

[10115] Tracey Vackar: No, thank you for asking them. We appreciate that.

[10120] Aiden Hill: Any other questions or comments on this item? at the county, and although there's still work to be done, but again, thank you. And I'd like to just make a comment, which is I understood that you had, you know, you've been having some long days and long nights, and so, including last night and this morning, and so, again, appreciate the team spirit and all the hard work, and so, and we're gonna get it solved. Yeah, okay, thank you. OK, so moving on to the consent agenda, does anybody want to pull anything on the number 12 personnel items?

[10180] Nancy Thomas: I'd like to pull 12.2 just for a real easy question. It'll just take a second.

[10186] Aiden Hill: OK. Any other items that we want to pull?

[10189] Phuong Nguyen: No, don't look at me like that. I don't have anything to pull today. Except to say congratulations to T. Well, not really, because we're going to miss him.

[10206] Aiden Hill: OK. So can I get a motion to approve 12.1 and 12.3? I'm sorry. I'm sorry. 12.3. I move to approve item 12.3.

[10213] Kat Jones: I'll second. All right. Student member? Yes.

[10224] Aiden Hill: Oh, that's right. She can't vote on that. I'm sorry. So, so can... So, so... Oh, sorry. Plancarte. Sorry. Okay. So, when we're ready... No, no. Hold on. We got to vote.

12. CONSENT AGENDA: PERSONNEL ITEMS (Approved on Consent)

12.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

12.3 Personnel Report (Approved on Consent)

[10260] Penny DeLeon: Five ayes.

12.2 Increase in Minimum Wage

[10263] Aiden Hill: Great. Thank you. So item 12.2, increase in minimum wage. Member Thomas.

[10269] Nancy Thomas: Yeah, I just saw the list, and I'm not sure what a student assistant is. And so I just thought I'd ask that question.

[10279] Steve Burrell: Sure. Yeah. If we were to have a high school student come in and tutor down at the elementary school level, like in an after school program where they're being paid outside of volunteer, then that would be the rate given to a student assistant that's coming in.

[10296] Nancy Thomas: OK. But we don't have any right now, do we?

[10299] Steve Burrell: I would have to verify that. Not to my awareness.

[10303] Nancy Thomas: OK. With that, I move that we approve 12.2 increase in minimum wage. I'll second.

[10311] Joy Lee: Question. Student board member has a question. So are we getting a program? So student assistants.

[10319] Nicole Pierce-Davis: Actually, I have to tell you, it is my absolute dream to have internships within our district and also have a grow your own teacher program in our district, where our students then intern in our own classrooms. So that is to come when you talk about programs.

[10339] Joy Lee: So in the coming, so hopefully, like, how soon? Like next year, or like the year after that?

[10349] Nicole Pierce-Davis: So we are definitely working on those things. And actually, Ms. Vackar has a background in CTE and career-based programs. So she has also a lot of ideas around that. So we're excited. I can't wait to see our kids working in all of our schools, in our offices. It's a great experience.

[10370] Joy Lee: A lot of our community ends up coming back to Newark anyway. So this is amazing. Thank you.

[10378] Rosalina Barrios: Can I please have a person who second the motion? Is that Member Jones? OK. 5 aye.

[10407] Aiden Hill: Thank you, motion carries. OK, moving on to agenda item 13, consent agenda, non-personnel items. Does anybody on the board, would anybody on the board like to pull anything from the consent agenda? Remember when?

[10423] Phuong Nguyen: The warrant report, please.

[10424] Aiden Hill: OK, great. So we'll pull 13.2, the warrant report. Any other items that we'd like to pull? OK, I understand. So can I get a motion to approve 13.3 resolution declaring surplus equipment?

[10444] Nancy Thomas: I move we approve 13.3. I'll second.

[10450] Aiden Hill: So member Thomas moves and member Plancarte seconds for 13.3. No, it's because it's financial.

13. CONSENT AGENDA - NON-PERSONNEL ITEMS (Approved on Consent)

13.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

13.2 Report: Warrant Report for November 2023

[10476] Phuong Nguyen: Oh, no. She gets to vote on it.

[10478] Aiden Hill: Oh, OK. I'm sorry.

[10478] Phuong Nguyen: It's just the personnel.

[10480] Aiden Hill: Oh, I see. OK, so I'm sorry, student member. Student member, how do you vote? Yes. OK. So student, go ahead. Six ayes. OK, six ayes. Motion carries. You were on non-personnel. Oh. OK, so six ayes. Motion carries for 13.3. So 13.2, member Nguyen. Thank you, President Hill.

[10505] Phuong Nguyen: I had submitted questions regarding the warrant report to Superintendent DeLeon and I would like to read out the one regarding the Wi-Fi access point because that was a great update by Mr. Paul Rose. Thank you Mr. Rose and I know that the community members and also students have been asking for this so if you wouldn't mind is it okay for me to read the answer? So my question was, there is a payment to ams.net in the amount of $168,699.55 for the Wi-Fi access point for the high school. And my question was, have they been installed yet? Or are they in the process of being installed? What is the current status of the project? And when is it anticipated to be completed? And then there is a payment to, oh sorry, it's supposed to be CDWG. in the amount of $3,798.61 for the Wi-Fi equipment upgrade and what equipment specifically is being upgraded. So Mr. Rose had mentioned in Phase 1 at NMHS the hardware was purchased and arrived late summer. New Wi-Fi controllers were installed, configured and tested in September. Installation of the new Wi-Fi system started at NMHS in October. and on-site assistance was offered by IT and NMHS admin to NMHS staff throughout the month of November in preparation on how the new system would operate. Installation of indoor and outdoor access points finished in late November, early December, and they're currently in the process of working with the vendor who installed the system, wrapping up the project, working on fine-tuning the Wi-Fi settings at NMHS. Have you seen any improvements yet, student members?

[10620] Joy Lee: Yes, this is something I wanted to comment on. Unfortunately, I have been hearing that the Wi-Fi is still the same.

[10630] Phuong Nguyen: So I think they're, because they're still in the process of fine tuning it. So hopefully it will be.

[10636] Joy Lee: Yeah, like today in the ASB, in the library, we were having a meeting and then We checked the Wi-Fi. It was at two.

[10646] Phuong Nguyen: So it still needs work. That's good. That's good feedback for our staff to know so that they can still continue to fine tune the Wi-Fi settings. And hopefully, everything will be up and running properly and functioning well after break. So let's hope for that. But thank you, Mr. Rose, for providing the answer. And then my... Last question I have is there's a payment to San Lorenzo USD for amount of $34,726.25 for CACFP meal delivery and I wanted to know what CACFP meal delivery was.

[10690] Nicole Pierce-Davis: And I'm going to tell you that I was remiss and I forgot to get the answer. But I will email it to the board. OK. OK. I am so sorry. That's an acronym that I'm actually not familiar with.

[10702] Phuong Nguyen: Yeah. So I'm not concerned about the amount and what has been paid. But I just wanted to really know what the acronym was.

[10708] Nicole Pierce-Davis: It's probably a cooperative or a consortium that we're in. But we'll look that up for you.

[10712] Phuong Nguyen: Great. So those are my two questions. And I am ready to make a motion to approve.

[10720] Aiden Hill: I just wanted to make a follow-up comment. So thank you, number one, for pulling the warrants report. And thank you about addressing the specific issue around the wireless access points. And so as we all know, this is a really important issue increasingly these days. And I can tell you as a teacher that we rely on our networks now. I mean, literally, my whole class is digital. And so it's essential for students, for teachers, for everybody. And again, I want to thank Mr. Rose because he is, you know, doing a yeoman's job, right, in terms of all the things that he's responsible for and really appreciate all his hard work. But one thing, and I know, Ms. Vackar, that you're coming in to, you know, a lot of new things. You're drinking from a fire hose. But this is an area that I have concerns about. And as I've expressed in prior board meetings, I really don't feel that we have good processes around procurement. And there have been some problematic issues from my opinion in terms of vendor, so bidding and vendor selection and other things that are important. And in this particular situation, so back in February of this year, So we approve the vendor, Colego Systems, to effectively act as the prime and student member, since you're learning a lot these days about all these little code words. So when a vendor is acting, when you call them a prime, usually what that means is that they're taking a whole bunch of different things and pulling it all together. So they might have other vendors underneath them that are helping them, but that they're essentially the main point of contact and that and they're and they they're the ones that build to the district and then they're the ones that go out and pay that the subs the sub vendors etc so in February of this year we made an award to Colligo Systems which is really the system integrator for this wireless access point and the amount that we that we agreed on as a board and we voted on was $375,000 for this project And that included both their services, but it also included the hardware. And so all of the access points, et cetera. So that was in February of this year. In June of this year, June 1st, prior CBO had come forward and said that there were issues with Colego being able to act as the prime. So for whatever reason, they couldn't go out and purchase this equipment. And so the request was that we actually go and deal directly with the hardware vendors. And so there was a proposal that, so they had gone out to bid, and they had sent the bids out to two potential vendors, so CDW and AMS. And per this action item, CDW was actually awarded the work. So CDW came in for a total of $244,000, almost $245,000. AMS was about $26,000 more. And so what it said in this agenda item on June 1 was, the recommendation is that the Board of Education approve the purchase of Wi-Fi hardware equipment from CDWG as part of the Wi-Fi Improvement Project at Newark Memorial High School as presented. and also that the budget source was going to be coming from the learning recovery emergency block grant. But when we look at the warrant and what is actually coming through, the warrant is 167,000, I don't have the numbers right in front of me, to AMS. So why are we now contracting with the vendor that lost the bidding process and that we the board explicitly, we explicitly approved They're a competitor to be doing this work. And so maybe I'm missing something, right? And maybe there's some other part that we're not aware of. And oh, by the way, the way that the coding is working on this particular warrant, it doesn't tie to the Learning Recovery Emergency Block Grant. So there's a lot of loose ends. This is not the way that we should be running a railroad from my perspective. Now again, if I'm incorrect, I'm happy to stand corrected, but I would like to request, and I think this is along the lines of both Member Nguyen and then also the student member, that I think we should really have in our next board meeting update on this on this item and maybe even invite in Collego or whoever to provide a presentation on the status of this project so that's that's my input but I'd welcome comments from my fellow board members go ahead just so I get this right we had a bidding process and then CMS CEW had one but we paid Correct. So we sent it out to bid. CDW was the low bidder. The recommendation to the board was that we approve CDW as the vendor. And we, the board, approve CDW as the vendor. So what that means is that we should have gone to CDW and bought the wireless access points and all that other stuff from them. So why are we now buying it from the people that lost the bid? So again, maybe there's something that's missing. But I think that we ought to investigate. Yeah.

[11071] Joy Lee: Correct. We need to investigate. Thank you. Thank you.

[11073] Aiden Hill: We will do that. Any other comments, questions? OK. And I feel uncomfortable. I mean, so all the warrants that were ratifying But I do kind of feel uncomfortable, although we've probably already paid these guys. But I feel a little bit uncomfortable in ratifying something that we, the board, explicitly said you should do the opposite of. So I'd actually like to defer to Member Thomas on your thoughts on this.

[11113] Nancy Thomas: My thoughts, unless we have to approve this evening for some reason, that we delay it till the next meeting with an explanation. It's already been paid, yeah, but.

[11132] Tracey Vackar: If I may suggest, I most certainly, definitely understand your concerns. I will definitely investigate and come back with a report to the board and to the community about this concern. I think it's something that needs to be shared publicly, whatever it is, since you raised it publicly. Absolutely. And so I most definitely share your concerns, and I'm happy to go off and investigate it. Obviously, this is a large document. And I think it should just be noted that there is a concern of the board in your motion that staff come back with a report.

[11171] Nancy Thomas: Is it possible to approve the warrant report with the exception of that one item, and then that one item If we paid in error, we would follow up.

[11187] Tracey Vackar: My guess is it's already been paid. You're really ratifying the warrant is what's happening here.

[11192] Nancy Thomas: I know it's already been paid. Well, we can't unpay it, but we can request if it was paid in error that we get our money back. Oh, absolutely.

[11206] Tracey Vackar: I'm happy to write that letter. That's the case.

[11208] Kat Jones: But if they provided the equipment already, and it's installed, OK.

[11213] Tracey Vackar: Like, I need to find out if they were the sub to, was it CEWG? I need to find out whether or not AMS was a sub somehow. I have to go back and look at the paper. So you obviously have a great paper trail that you just shared.

[11224] Nancy Thomas: Well, I appreciate Member Hill doing the research and taking note of that. And usually, with as many inputs or as many many items are on a warrant report, we can't possibly go through all of them. But some of these big ones, we should be more aware. And I appreciate your finding it.

[11246] Aiden Hill: And the reason that I raise it is, I mean, obviously, it's a big item.

[11255] Aiden Hill: And although technically, you can do a clawback. And so I think that we should have get more information to evaluate that. But what I'm more concerned about is that just as you've been talking about the first interim and that there were somehow some problems somewhere that were causing an incorrect output, I think that we need to do the same analysis around procurement. And I just feel that we have a lot of work to do in the procurement area and would like to get attention on that and potentially some plans together this year or for the next fiscal year to really get it fixed.

[11293] Tracey Vackar: And I appreciate our community member to also sharing a concern with one of the war items.

[11298] Nancy Thomas: And I was I was going to bring that up too. I think Ms. Parks comments were right on that we should be looking at anything that's charged to the fund 40 or fund 25 developer fees or the Ruschin money. We should be looking at those and making sure that we're not using that money for deferred maintenance. And we should have a budget for those. Those are board funds that we should have a budget for, and we should not be charging anything to those without being on a budget that's approved by the board. That's my thought.

[11341] Aiden Hill: If there are no other comments, can I get a motion to approve 13.2 Warrant Report?

[11347] Phuong Nguyen: I move to approve item 13.2. I'll second.

[11352] Aiden Hill: And member Nguyen moves, member Jones seconds. And I'm sorry, student member, how do you vote? Yeah. OK. Board members, please vote.

[11374] Penny DeLeon: Six ayes.

14. STUDENT EXPULSION

14.1 Student Expulsion (Ed Code. § 48918) Case# e2324-07

[11375] Aiden Hill: OK, great. Thank you. Motion carries. Moving on to student expulsion, agenda item 14.1, student expulsion, Ed Code 48918, case number E2324-07. Can I get, well number one, are there any questions or comments from the board? Okay, can I get a motion to approve?

[11403] Nancy Thomas: I move we approve the staff recommendation for case E2324-07. I'll second.

[11411] Aiden Hill: So member Thomas moves, member Plancarte seconds. Student board member does not vote on this.

[11419] Aiden Hill: Right. Board, please vote.

[11425] Penny DeLeon: Five ayes.

14.2 Termination Student Expulsion Case# e2223-08

[11432] Aiden Hill: Great, thank you. Item 14.2, termination student expulsion, case number E2223-08. If there are no questions or comments, can I get a motion to approve?

[11445] Kat Jones: I'll make a motion to approve termination student expulsion, case number E2223-08.

[11455] Phuong Nguyen: I second.

[11458] Aiden Hill: Member Jones moves. Member Nguyen seconds.

[11465] Aiden Hill: Board, please vote.

15. BOARD OF EDUCATION - COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[11477] Aiden Hill: Thank you. Motion carries. Moving on to Item 15, Board Education Committee Reports, Announcements, Requests, Debrief, and Discussion, 15.1. So, should we start with the student member?

[11502] Joy Lee: I wanted to, once again, remind everybody about our rocketry team. Oh, no, our NASA team. Let's continue to support them. It's a great opportunity for our district. And then also, wait, sorry. Is it right to say this now? The HVAC system at our school is still not working.

[11525] Aiden Hill: You can stay in there.

[11526] Joy Lee: Yeah. And then also, like, I It would be great if we could take a look at the high school's HVAC system, because I know it's having problems.

[11536] Kat Jones: Thank you.

[11542] Aiden Hill: We'll do that. Number one.

[11545] Phuong Nguyen: Thank you, President Hill. Congratulations on your presidency. Looking forward to working with you on the liaison committee. I don't have anything to report out. I know that we are going to be starting the liaison committee, taking it over. So our city representative, our council members who are part of the liaison committee will be coming here for our meeting. So maybe we should get together for a meeting before that to prep, to pre-plan. That would be great. And then, and I just wanted to thank Mr. Burrell for his hard work and dedication to our student during the interim and thank you for and your staff I know that they're a huge part of the the team that does a lot of the support for our recruitment and and helping to retain and also answer a lot of questions for our teachers and on our Classified staff. So I just really want to appreciate them and all their hard work. I know it hasn't been easy. And your team is amazing. And you led them. So thank you so much for doing that and being a part of our team. We really appreciate you and everything that you've done for the district. And I hope that's true, that you do carry us in your hearts as you move forward. And I just really did appreciate your commitment being able to really give me specific answers when I needed them. And I really appreciate that. So thank you for all the clarifications. And I wish you all the best in your new consulting job position.

[11654] Steve Burrell: Thank you. Sorry. I was being a parent there for a second, because I got a phone call from one of my children, and you never know. So it's sort of that panicky feeling of, OK, it's 9 o'clock at night. He was just asking, like, what is Christmas in the park in San Jose? OK. That's awesome. Thank you. I appreciate the kind words.

[11676] Phuong Nguyen: Yes. And then to the rest of the staff, have a wonderful holiday. I know everybody works hard. And to our teachers, thank you for everything that you do. And our students, this is finals week coming up, and I wish you all the best. And thank you to all of our amazing coaches and our student athletes who have been really doing a wonderful job of managing school and also competing and having that camaraderie with the rest of the league in our district. So great job to them. And then lastly, I just wanted to wish my fellow board members a wonderful holiday. And I know that sometimes we don't always agree, but know that, you know, I do care deeply about everyone here and and that it's OK that we disagree. So but enjoy your holiday and have a wonderful time off. Enjoy. I'm super proud of you for always, you know, asking questions when you're not you know, when you're not sure of something. And that's what we ask from even ourselves up here. There's never really a wrong question. Just ask, and feel free to make your voice heard. So thank you.

[11764] Aiden Hill: Member Plancarte.

[11766] Carina Plancarte: I don't have any committee updates this time around, but I did want to just give quite a few kudos. I promise I'll keep it short. But I did want to give some kudos to Miss Kim. I was actually a part of a showcase from the Girls Who Code, and member Nguyen was there as well. And I think it's just such a great thing that we're doing. And it's a really amazing opportunity for all of our ladies to help them realize that they can break into tech and they can rise up. So thank you so much. And I'd also like to thank the Lincoln community. Member Thomas and I were a part of a site visit. And I'd like to thank Principal Gallagher for, you know, taking us around. And I also wanted to really just, you know, say a praise to, you know, we've got a lot of unsung heroes here, right? We've got our teachers, we've got our staff and such. I wanted to say a huge thank you to Ms. Borrego, the librarian over at Lincoln, because she was able to secure an author who came by, and she read a book to all of the students there. Her name is Kristen Fodder, and she read The Day I Lost My Patient's Hat. And it was such a great thing to be a part of, because our teachers work so hard to ensure that all of our students are really able to understand and digest how to become writers and how to really do a good job because it's something that really is going to follow them for the rest of their lives. And it was a great support to see the author really go through the entire process of what it took her to really write this book and to go ahead and publish it and how she had a process for an illustrator. And I just left Lincoln that day with my cup full to see the kids asking some really awesome questions. And just the staff are amazing there. And with that, I also wanted to thank you, Steve, Because, you know, you and your team, you have been an integral piece of really trying to to show our teachers that we care about them and that we support them. And you've been able to build up that pipeline of subs. And granted, I know we still need to continue to work on bringing on more teachers. And so I look forward to seeing that. And lastly, I'd like to also give a big kudos to some more unsung heroes. And those are our subs. There at Lincoln, I had the privilege to meet with one of the teachers who was subbing there for the day, Mr. Poligries, and I found out that he is also a parent, and not only that, but he also leads the treasury over at the Lincoln Parent Teacher Club. really just it's a collaborative effort. It really is to show our staff that, you know, we care and we support them because really it all leads to our students. And that's that's who we need to continue to never lose our focus and our sights on our students and their achievement. And how can we always do better for them? So thank you so much to everybody. I hope everybody has wonderful holiday season. with whatever holidays you celebrate and I look forward to seeing everyone back in the new year.

[11996] Kat Jones: Edward Jones. I too do not have any committee updates at all but just do want to reiterate everyone's hard work and Steve as everybody is thanking you for what you have given to us I don't want to to go unknown that I'm remembering that that plan you set forward and how you know each month and each quarter what we need to do. And that was a real gift of bringing your expertise and putting it on the paper and giving the department a plan on how to move forward and how to continue to follow through with hiring teachers and hiring guest guest teachers and And CSEA members, I mean, all those people are so, everyone is super integral to providing our students with the education and the environment that they need to learn in. And so I very much appreciate that gift that you gave us in that written document. And look forward to hearing how your next steps are and how that's going for you. Because you have given a lot to us and I want you to know that we send our support with you on your next endeavor and look forward to hearing from you. So thank you for everything that you have given the district and the department for sure. And again, this district is all about the students. And so I wish all the students and their families the best of this holiday season and enjoying that break time together with family and friends and having some downtime and you know for students and for staff to have that downtime and to come back regenerated and rejuvenated for January and so that we can hit those those last five months or those next five months of this school year. It seems hard to believe that you come back from Christmas and it's just five months. But I know for myself as a teacher and as a mom that having that time over vacation winter break was always a really important time and that we do there are transitions that just take place in people. So to honor that you know to honor that time and to really enjoy it and know that when you come back you are starting a new year. And I look forward to seeing many happy smiles on people's faces. So my best for the season.

[12169] Aiden Hill: Thank you, Member Jones.

[12170] Nancy Thomas: Member Thomas. Well, as far as committee reports, I attended the last NBROP meeting, and they got a clean audit report with no findings, which is always nice. And then we got notice afterwards that our CTIC grant, which we've applied for every year, and this is a huge grant that benefits all three districts, we got about 90% of what we asked for. Almost a million dollars, I believe. Wow, excellent. And this is, these are dollars that allow us to do a whole lot more than we could if we just relied on the district funding. And the district funding has been stable because of every year the ROP going after these grants and successfully getting them. So ROP is doing a good job for us. I too had the pleasure of going to the girls who quote, event at Coyote Hills with Ms. Kim and some delightful girls who showed us their good work. There was a lot of parents in attendance, and it was a great event. And I really agree with you, Member Plancarde, about how important it is, given the statistics that Ms. Kim showed about how few girls are in the computer science field and what the need is. And, in fact, in the country how few 40,000 out of 500,000 jobs are filled with our computer science graduates. So, you know, there's a big need there. Good area to go into in college. I do have a question and maybe we could get an update on the status of finding a location for our high school graduation. Do you want to tell us?

[12291] Tracey Vackar: No, because it's not finalized.

[12293] Kat Jones: Oh, OK. Good.

[12295] Nicole Pierce-Davis: As soon as I sign the document.

[12297] Kat Jones: Oh, OK.

[12297] Nancy Thomas: Great. And Ms. Jones and I are on the ad hoc policy committee. And I want to thank staff and the administrative assistants in the district office for meeting with us. And you can be assured there's going to be like 12 to 15 policies on every agenda going forward. But they'll all be clean, and you'll have no trouble approving them. And to Mr. Burrell, we're going to miss you. Thank you for everything you've done. And also, a big thank you to Dr. Bernard and Pat Irby, who are moving on after helping us out. And so I think the district's in good hands. Things are going well. And welcome, Ms. Barrios. Thank you. My gosh. Just to note, take a note, Ms. Barrios comes from Berkeley, and she was an interim doing this job for several years, so she's very familiar, and she has great ideas and can really meld the best of what she learned and what they did in Berkeley with where we are, and I just see great things happening with our meetings. Thank you.

[12378] Rosalina Barrios: Thank you so much, Member Thomas, for those kind words and encouragement.

[12389] Aiden Hill: Thank you. So I want to echo Member Thomas's recognition of Ms.

[12397] Aiden Hill: And so again, welcome to the team. And we're very excited. And I think that I'll just speak for myself. I'm very impressed with what And I also have a potential president that I may be able to the conference in Moscone Center. I attended what some people might think would be a weird thing for a board member to attend, but I attended a session on executive administrative assistants who are supporting districts and kind of what issues they face, what concerns they face. And the reason I attended that is because I know it's you guys that make things happen. executive knows that it's the executive assistants that you need to make sure you got the right people and that you're getting help from them. And the present that I'm hoping to help you with is I learned in this session that it was a great session, very experienced executive admins. They have formed kind of a virtual team that here exists in the Bay Area that helps share knowledge, helps share templates, best practices. And so I want to connect you with those guys. And there might be some great things that you might find, and you might be able to share some of your secret sauce as well. So thank you for joining us.

[12494] Rosalina Barrios: Thank you. I look forward to receiving that information. I look forward to working with everyone here and supporting our students.

[12502] Nancy Thomas: Wonderful. Can I add to that? Go ahead. I was sitting next to Member Hill, and just today, I don't know if you've seen it yet, but I forwarded the presentation, which has links to all of the good documents and the people that will be there to help you.

[12523] Rosalina Barrios: Awesome. Thank you.

[12524] Aiden Hill: Great. And then also echoing as Dr. DeLeon has stated, you came into a situation that at one point was a crisis, right? And something that not every district faces and at this magnitude, but we rallied, right? And as Member Jones had mentioned, you had helped put together a plan and it looks like you've been working the plan and we heard proof positive from Miss Villa, who is not shy about sharing her opinions and either her approval or disapproval. And so the fact that she actually feels that you've really been making a positive contribution in the classroom, again, that's really very welcome. And again, thank you for that. And thank you for coordinating the team here and making that happen.

[12587] Steve Burrell: And I'll look forward since I live closer down to where you work Maybe bump into you in downtown Cupertino at the Phil's coffee or something.

[12594] Aiden Hill: Sounds good.

[12595] Aiden Hill: All right You just let me know and and I'll come over and I'll buy you a cup of coffee Okay, and and miss Ficarra welcome to the team and again I know that you came in at a time where there was a lot of work to do and you had to hit their Ground running and I think that's probably the understatement of the year but but But again, thank you for your willingness to dive in and basically not give up. And I think that that's the key in anything, is we're always going to face obstacles. We're always going to face setbacks. But success is not giving up. And so thank you for that. And along the lines, last but not least, Dr. DeLeon, who has been superwoman for many months, chief cook and bottle washer. And that's only a hundredth of the roles that you were playing, former interim CBO and a variety of other things. But thank you for all of your hard work. Thank you for all of the expertise that you've brought. And then also thank you for your caring and your empathy, because I think it comes through, and I think that the community sees that, and I think that certainly we, the board, see that. And so it's really welcome. And so, again, wanted to thank you for that. And then I also wanted to thank my fellow board members, again, for all the hard work. We've had a really hard year this year, a lot of things going on. But I think that we've rallied and gotten a lot of things done. And as Member Nguyen said, we may not always agree on everything, but that's democracy, right? And I think that we need to respect each other's differences. and allow room for them. And I look forward to working with my fellow board members. And I will certainly need your help and hope that you can brush me up and polish me up a little bit. And then finally, well, sorry, I'm kind of rambling a little bit. But also thank you to the administrators, Dr. Bernard Mr. Irby for their work. And congratulations to the new principal. And then also thank you to all of the teachers who have been working incredibly hard. And so we see you, the students, as Dr. DeLeon had said, we see you shilling. We're working on things to help you. You're going to see more very shortly. So thank you. And then a little bit out of order. We did have an audit committee meeting yesterday. And so just yesterday. And I think we put a bow on the year. We did an overhaul of the audit charter earlier in the year. We went through a comprehensive process in evaluating and selecting a new auditor. That new auditor was present in the meeting last night. And we had a really, I think we had a good handoff with Ms. Vackar. And I'm happy that both Member Nguyen and Member Jones are staying on the audit committee and that also that Member Thomas will be joining. And I know that she was the author of some of the foundations of that charter. And so I know that she'll be bringing additional extra horsepower to that committee. So very excited about that. So and then finally, I guess I know it's not the Academy Awards. I apologize. But finally, I would like to say Happy Hanukkah, Merry Christmas, Happy Kwanzaa, Feliz Navidad, Happy Diwali, and all of the holidays that are happening at this time. And I just want to say that we can appreciate everybody. Right. And we and and we shouldn't be afraid to appreciate everybody. So wishing everybody a happy holiday. And thank you very much. And looking forward to the new year. And with that I'll turn it over to Dr. DeLeon for reporting superintendent comments.

[12884] Rosalina Barrios: President Hill I just I'm not sure were we supposed to vote on 13.3 resolution declaring surplus equipment.

[12895] Aiden Hill: Didn't didn't we vote on that.

[12898] Rosalina Barrios: I don't think we did.

[12899] Aiden Hill: OK. I apologize. OK.

13.3 Resolution 2023.24.19 Declaring Surplus Equipment

[12902] Nancy Thomas: All right. I move that we approve 13.3 disposition of.

[12908] Aiden Hill: I thought we did.

[12911] Nancy Thomas: We'll do it again.

[12912] Tracey Vackar: I apologize.

[12919] Rosalina Barrios: We did.

[12920] Aiden Hill: OK. All right. Excellent. But thank you for checking.

[12925] Joy Lee: And she's a member. This will be very quick because I know we're all itching to go home. Just echoing everybody else, I realized I wasn't able to say my thanks to Mr. Burrell. Thank you so much for everything you did, really just coming in and then just leaving our district with having made such a positive change. I just want to thank you so much. And then also, I wanted to say welcome to Ms. Bacar and Ms. Barros. Baros? Baros? Sorry, I'm really bad with names. I will get it right, though. I just wanted to know you guys came hitting the ground running. And really, all your work does not go unnoticed. And really, just everything you guys pour. And I understand everybody here, this job is not a high-paying job. And everything you guys do is for us, for the next generation. So I just want to thank you from the bottom of my heart. just for being there and just doing what you guys do. And just always having that grit and just that love for the students. Thank you so much.

[12998] Aiden Hill: Thank you, student member.

[12999] Aiden Hill: Thank you. Yay. Yay. Yay.

16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[13008] Nicole Pierce-Davis: Dr. DeLeon. My final comments. You know what, I was remiss when I was thanking Mr. Burrell. I'm not sure how many of you know that he has been filling in as intern, like assisting Ms. Ditto as she returns. And he has been at BGP almost every day for several weeks now and has become a really beloved member of that staff. So I wanted to thank you for that because that's a lot when you're Been there, done that. It's a lot filling in as a principal and doing your job. And he's done everything swimmingly. So I wanted to add that before I forget. And I do want to thank also member Lee. I didn't mention it earlier, but you are my absolute hero. I mean, seriously. Because I wish I would have been that articulate and brilliant at your age. I mean, good grief. What the things you are going to do. Oh, the places you will go. It's going to be amazing to watch you. So anyway, in the spirit of the holidays and of peace, love, regeneration, I want to thank all of you for all of your support. I wish everyone, all of our board, all of our students, staff, our families, our wonderful community, we appreciate and love you and wish all of you a wonderful holiday season and look forward to seeing all of you in the new year. Thank you.

[13101] Aiden Hill: OK, so I really think that, you know, that we need to step this up a level. Right. And so some member when should I ask for an extension to that?

[13116] Phuong Nguyen: You have been long winded, my friend. I think it's time.

17. ADJOURNMENT

17.2 Adjournment

[13122] Aiden Hill: OK, so can I get a motion to adjourn the meeting?

[13126] Joy Lee: I motion to adjourn the meeting jointly. Can I get a second? I'll second.

[13134] Aiden Hill: OK.

[13135] Aiden Hill: And it could be. In a while. And student member, how do you vote?

[13142] Joy Lee: Yay.

[13142] Aiden Hill: OK, and you're sending through the vote. There we go.

[13158] Rosalina Barrios: Six ayes.

[13159] Aiden Hill: Great. OK, meeting is adjourned.

2. CLOSED SESSION (Closed Session)

2.1 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINT (Closed Session)

2.2 CONFERENCE WITH LABOR NEGOTIATORS (Closed Session)

2.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Closed Session)

2.4 STUDENT EXPULSION (Closed Session)

2.5 STUDENT EXPULSION (Closed Session)

17.1 PLACEHOLDER - Extend Meeting (Not Found)

[336] 1. CALL TO ORDER

[336] 1.1 Roll Call

[356] 1.2 Public Comment on Closed Session Items

[356] 1.3 Recess to Closed Session

[4031] 3. REPORT OF CLOSED SESSION ACTIONS

[4031] 3.1 Report of Closed Session Actions

[4031] 4. RECONVENE TO OPEN SESSION

[4049] 4.1 Pledge of Allegiance

[4064] 5. APPROVAL OF AGENDA

[4064] 5.1 Approval of the Agenda

[4154] 7. PUBLIC COMMENT

[4361] 7.1 Public Comment on Non-Agenda Items

[4782] 7.2 Public Comment on Agenda Items

[4840] 8. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION

[4840] 8.1 Election of Officers - President

[5850] 8.2 Election of Officers - Clerk/Vice President

[5985] 8.3 Appointment of Superintendent as Secretary of the Governing Board

[6159] 8.4 Adoption of Board Policy Manual

[6210] 8.5 Adoption of the Governance Team Handbook

[6402] 8.6 Set Regular Meeting Times (Hours)

[6477] 8.7 Set Regular Meeting Dates for 2024

[6911] 8.8 Appointment of a Board Representative to Mission Valley Regional Occupational Program (MVROP) Governing Council

[7028] 8.9 Appointment of a Board Representative to Regional Policy Board of Special Education Local Plan Area (SELPA)

[7105] 8.10 Appointment of a Board Representative to Newark Teacher Induction Advisory Council

[7196] 8.11 Appointment of a Board Representative to Bond/Parcel Tax Committee

[7285] 8.12 Appointment of a Board Representative to Audit Committee

[7404] 8.13 Appointment of a Board Representative to the City of Newark - NUSD Liaison Committee

[7553] 6. STUDENT REPORT

[7553] 6.1 Student Board Member Report - Joy Lee

[7768] 9. STAFF REPORT

[7768] 9.1 Employee Organizations

[8060] 10. SUPERINTENDENT REPORT

[8060] 10.1 Superintendent Report

[8767] 11. NEW BUSINESS

[8767] 11.1 2023-24 First Interim Budget Report

[10260] 12. CONSENT AGENDA: PERSONNEL ITEMS (Approved on Consent)

[10260] 12.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

[10260] 12.3 Personnel Report (Approved on Consent)

[10263] 12.2 Increase in Minimum Wage

[10476] 13. CONSENT AGENDA - NON-PERSONNEL ITEMS (Approved on Consent)

[10476] 13.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

[10476] 13.2 Report: Warrant Report for November 2023

[11375] 14. STUDENT EXPULSION

[11375] 14.1 Student Expulsion (Ed Code. § 48918) Case# e2324-07

[11432] 14.2 Termination Student Expulsion Case# e2223-08

[11477] 15. BOARD OF EDUCATION - COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

[11477] 15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[12902] 13.3 Resolution 2023.24.19 Declaring Surplus Equipment

[13008] 16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

[13008] 16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[13122] 17. ADJOURNMENT

[13122] 17.2 Adjournment

[100003] 2. CLOSED SESSION (Closed Session)

[100003] 2.1 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINT (Closed Session)

[100003] 2.2 CONFERENCE WITH LABOR NEGOTIATORS (Closed Session)

[100003] 2.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Closed Session)

[100003] 2.4 STUDENT EXPULSION (Closed Session)

[100003] 2.5 STUDENT EXPULSION (Closed Session)

[100003] 17.1 PLACEHOLDER - Extend Meeting (Not Found)

1. CALL TO ORDER

1.1 Roll Call

     Type                            Procedural

     Board Members:

     President Nancy Thomas
     Vice President/Clerk Aiden Hill
     Member Katherine Jones
     Member Phuong Nguyen
     Member Carina V. Plancarte

     STUDENT BOARD MEMBER:

     Member Joy Lee

1.2 Public Comment on Closed Session Items -

     Type                            Procedural

     PURPOSE:

     The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the
     community to express their views to the Board.

     If a constituent wishes to address the Board on any agenda item:
             In-Person Comment: please submit a completed speaker card to the Board's Executive Assistant before the start of the
             meeting, or prior to the calling of the section for public comment.
             Audio-Only Virtual Comment: please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org by 1:00
             PM the day of the meeting. Please label your email as " AUDIO-ONLY PUBLIC COMMENT" and include your name as it will appear
             on Zoom, your phone number, email address, and the agenda item number related to your comment.

     Please see detailed instructions for public comment on the link: http://go.boarddocs.com/ca/nusd/Board.nsf/goto?
     open&id=C4Q2D4019F40

1.3 Recess to Closed Session

     Type                         Procedural

     PURPOSE:

     The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

2. CLOSED SESSION

2.1 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINT (Gov. Code, � 54957, subd. (b)(1))

     Type                         Action, Information, Procedural

     PURPOSE:

     Information will be provided by the Superintendent and Executive Director of Human Resources.

2.2 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - NTA and CSEA

     Type                         Action, Information, Procedural

     Goals                            VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.
                                      MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     Information may be provided by the agency negotiator, Executive Director of Human Resources. Assistance from the legal firm Dannis,
     Woliver, Kelley, Attorneys at Law may be provided.

     The employee organizations include NTA & CSEA.

2.3 CONFERENCE WITH LEGAL COUNSEL � ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(2) or (3)]: ERATE (One Case)

     Type

     PURPOSE:


     Information may be provided regarding significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:
     ERATE overpayment.

2.4 STUDENT EXPULSION (Ed. Code, � 48918)

     Type                          Discussion, Information, Procedural

     For the Board to review the Expulsion Panel Recommendation.

     BACKGROUND:

     A Expulsion Panel Hearing was held on December 4, 2023. A Panel Hearing was conducted in accordance with Board Policy and
     Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities.

     The Board will discuss this in closed session and then take action in open session (agenda item 15.1).    The administration asks for
     approval of the recommendation for Case# e2324-07 (Ed Code. � 48918).

2.5 STUDENT EXPULSION (Ed. Code, � 48918):

     Type                          Discussion, Information, Procedural

     PURPOSE:

     For the Board to review expulsion cases that are eligible for readmission.

     BACKGROUND:

     California Education Code Section 48916 requires that "an expulsion order shall remain in effect until the governing board orders a
     readmission of the pupil."

     The following expulsions are up for termination.  The Board will discuss this in closed session and then take action in open session.  Staff
     recommends the following actions: e2223-08 Terminate Expulsion.

3. REPORT OF CLOSED SESSION ACTIONS

3.1 Report of Closed Session Actions

     Type                          Action, Procedural

     PURPOSE:

     If available, a report of the closed session will be provided by the Board President.

4. RECONVENE TO OPEN SESSION

4.1 Pledge of Allegiance

     Type                          Procedural

     PURPOSE:

     The Governance Team will recite the Pledge of Allegiance

5. APPROVAL OF AGENDA

5.1 Approval of the Agenda

     Type                          Action

     Recommended Action            The recommendation is that the Board of Education approve the agenda for this meeting.

     PURPOSE:

     Members of the Governance Team may request that the agenda be amended or approved as presented.

6. STUDENT REPORT

6.1 Student Board Member Report - Joy Lee

     Type                          Information

     PURPOSE:

     At regular Board of Education meetings, a spokesperson of each secondary school may make a brief presentation.

     Discussion items may include updates, celebrations, and upcoming events.

     1. Newark Junior High School

     2. Alternative Education

     3. Newark Memorial High School

7. PUBLIC COMMENT

7.1 Public Comment on Non-Agenda Items

     Type                          Procedural

     PURPOSE:


     The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to
     express their views to the Board.

     BACKGROUND:

     Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

     http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

7.2 Public Comment on Agenda Items

     Type

     PURPOSE:

     The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to
     express their views to the Board.

     BACKGROUND:

     Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

     http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

8. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION

8.1 Election of Officers - President

     Type                         Action

     Recommended Action           The recommendation is that the Board of Education approves the nomination for the new Board
                                  President.

     Goals                            VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.
                                      MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     The Board shall nominate a candidate to be voted and approved by the Board as the new President.

     BACKGROUND:

     Board Policy 9100: Organization
     Annual Organizational Meeting
     The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143)
     At this meeting the Board shall:
     1. Elect a president and a clerk from its members.
     2. Authorize signatures.
     3. Develop a schedule of regular meetings for the year.
     4. Develop a Board calendar for the year.
     5. Designate Board representatives.
     (cf. 9140 - Board Representatives)


     (cf. 9320 - Meetings)
     Election of Officers
     The Board shall each year elect its entire slate of officers.
     (cf. 9224 - Oath or Affirmation)

     Officers of the Board (NUSD Governance Team Handbook)
     At the annual organizational meeting, the Board shall elect from among its members a President and Vice President/Clerk of
     the Board. The term length of the officers shall be for one year. The Board shall designate the Superintendent as Secretary of
     the Board.

     Duties of the Board Officers (NUSD Governance Team Handbook)
     The President of the Board of Education (Board Policy 9121)
     At the annual organizational meeting, the Governing Board shall appoint a president from its membership. The president shall
     preside at all Governing Board Meetings. They shall:
           Call the meeting to order at the appointed time.
           Announce the business to come before the Board in its proper order.
           Enforce and maintain the Board's policies related to the order of business and conduct the meetings.
           Recognize persons who desire to speak, and protect the speaker who has the floor from disturbance or interference.
           Explain what the effect of a motion would be if it is not clear to every member.
           Restrict discussion to the question when a motion is before the Board.
           Rule on parliamentary procedure.
           Put motions to a vote, and state the results of the vote.
     The President shall have the same rights as any member of the Board, including the right to move, second, discuss, and vote
     on all questions before the Board, allowing other members priority to speak and make motions as a point of courtesy.

     The Board President, or in their absence the Vice-President, shall also perform other duties as directed by law, State
     Department of Education regulations, and the Board, including the duty to:
           Meet with the Superintendent before meetings to review the agenda and meeting details.
           Represent the District at events when invited or appropriate.
           Sign instruments, acts, and orders necessary to carry out state requirements or the will of the Board.
           Consult with the Superintendent on appropriate Board issues or crucial matters which may occur between board
           meetings.
           Appoint and disband all committees, subject to Board approval.
           Call for meetings of the Board as they shall deem necessary, giving notices as prescribed by law.
           Be responsible for the orderly conduct of all board meetings.
           Share informational mail with other board members.

     When the president resigns, is absent, or is disabled, the Vice President shall perform the President's duties. When both the
     President and Vice President are absent or disabled, the Board shall choose a President Pro Tempore to perform the
     President's duties.

8.2 Election of Officers - Clerk/Vice President

     Type                         Action

     Recommended Action           The recommendation is that the Board of Education approves the nomination for the new
                                  Clerk/Vice President.

     Goals                            VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.
                                      MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     The Board shall nominate a candidate to be voted and approved by the Board as the new Clerk/Vice President.

     BACKGROUND:


     Board Policy 9100: Organization
     Annual Organizational Meeting
     The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143)
     At this meeting the Board shall:
     1. Elect a president and a clerk from its members.
     2. Authorize signatures.
     3. Develop a schedule of regular meetings for the year.
     4. Develop a Board calendar for the year.
     5. Designate Board representatives.
     (cf. 9140 - Board Representatives)
     (cf. 9320 - Meetings)
     Election of Officers
     The Board shall each year elect its entire slate of officers.
     (cf. 9224 - Oath or Affirmation)

     Officers of the Board (NUSD Governance Team Handbook)
     At the annual organizational meeting, the Board shall elect from among its members a President and Vice President/Clerk of the Board.
     The term length of the officers shall be for one year. The Board shall designate the Superintendent as Secretary of the Board.

     The Vice President of the Board of Education (Board Policy 9123)
     At the annual organizational meeting, the Governing Board shall appoint or elect a Vice President from its membership. The
     duties of the Vice President shall be:
           Serve as the presiding officer in the absence of the President.
           Certify and attest to actions taken by the Board when required.
           Sign the minutes of the board meetings following their approval.
           Sign documents as directed by the Board on behalf of the District, and sign all other items which require the signature
           of the clerk.
           Perform any other duties as assigned by the Board.

8.3 Appointment of Superintendent as Secretary of the Governing Board

     Type                            Action

     Recommended Action              The recommendation is that the Board of Education approves the appointment of the
                                     Superintendent as Secretary of the Governing Board.

     Goals                              VISION: The Newark Unified School District, in partnership with the community, will be a
                                        model of world-class education that develops the unique abilities of every student.
                                        MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                        their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     The Board shall appoint the Superintendent as Secretary of the Governing Board.

     BACKGROUND:

     BOARD BYLAW 9100: ORGANIZATION

     Annual Organizational Meeting
             The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143)
             At this meeting the Board shall:
             1. Elect a president and a clerk from its members.
             2. Authorize signatures.
             3. Develop a schedule of regular meetings for the year.
             4. Develop a Board calendar for the year.
             5. Designate Board representatives.
             (cf. 9140 - Board Representatives)
             (cf. 9320 - Meetings)
             Election of Officers
             The Board shall each year elect its entire slate of officers.
             (cf. 9224 - Oath or Affirmation)


     BOARD BYLAW 9122: SECRETARY
             The Governing Board shall appoint the Superintendent to serve as secretary to the Board. The secretary to the Board shall be
             responsible for maintaining an accurate and complete record of all Board proceedings and shall:
             1. Prepare, distribute and maintain the Board agenda.
             (cf. 9322 - Agenda/Meeting Materials)
             2. Record, distribute and maintain the Board minutes.
             (cf. 9324 - Minutes and Recordings)
             3. Maintain Board records and documents.
             4. Conduct official correspondence for the Board.
             5. As directed by the Board, sign and execute official papers
             6. Perform other duties as assigned by the Board.
             (cf. 2111 - Superintendent Governance Standards)

8.4 Adoption of Board Policy Manual

     Type                         Action

     Recommended Action           The recommendation is that the Board of Education adopts the NUSD Board Policy Manual.

     Goals                            MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.
                                      VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.

     PURPOSE:

     The Board shall adopt the NUSD Board Policy Manual

     BACKGROUND:

     The Board shall review and adopt the NUSD Board Policy Manual at every annual organization meeting. The digital manual can get found
     here: https://simbli.eboardsolutions.com/Policy/PolicyListing.aspx?S=36030599

       File Attachments
       NUSD Board Policy Manual 12-14-2023.pdf (71,211 KB)

8.5 Adoption of the Governance Team Handbook

     Type                         Action

     Recommended Action           The recommendation is that the Board of Education readopts the Governance Team Handbook.

     Goals                            VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.
                                      MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     The Board shall readopt the Governance Team Handbook which is currently adopted and followed.

     BACKGROUND:


     The Governance Team Handbook "reflects the governance team's work on the creation of an effective framework for successful
     leadership and governance. This involves an ongoing commitment to discussions focused on the development of a Unity of Purpose,
     Governance Team Goals, and a commitment to norms and protocols relating to the formal structures that enable the Board of Education
     and Superintendent in the performance of their responsibilities in a way that benefits all children."

       File Attachments
       22-1215 - NUSD Governance Team Handbook - ADOPTED Dec 15, 2022.pdf (380 KB)

8.6 Set Regular Meeting Times (Hours)

     Type                            Action

     Recommended Action              The recommendation is that the Board of Education approves the beginning and end times of
                                     the regular meetings' open session to 7:00 pm - 10:00 pm.

     Goals                              VISION: The Newark Unified School District, in partnership with the community, will be a
                                        model of world-class education that develops the unique abilities of every student.
                                        MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                        their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     The Board shall set the beginning and end times of the regular meetings' open session to 7:00 pm - 10:00 pm.

     BACKGROUND:

     BOARD BYLAW 9100: ORGANIZATION

     Annual Organizational Meeting
             The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143)
             At this meeting the Board shall:
             1. Elect a president and a clerk from its members.
             2. Authorize signatures.
             3. Develop a schedule of regular meetings for the year.
             4. Develop a Board calendar for the year.
             5. Designate Board representatives.
             (cf. 9140 - Board Representatives)
             (cf. 9320 - Meetings)
             Election of Officers
             The Board shall each year elect its entire slate of officers.
             (cf. 9224 - Oath or Affirmation)

8.7 Set Regular Meeting Dates for 2024

     Type                            Action

     Recommended Action              The recommendation is that the Board of Education approves the dates of the regular meetings
                                     for the 2024-25 school year.

     Goals                              VISION: The Newark Unified School District, in partnership with the community, will be a
                                        model of world-class education that develops the unique abilities of every student.
                                        MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                        their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     The Board shall approve the dates of the regular board meetings for the 2024-25 school year.


     BACKGROUND:

     Board Policy 9100: ORGANIZATION

     Annual Organizational Meeting
             The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143)
             At this meeting the Board shall:
             1. Elect a president and a clerk from its members.
             2. Authorize signatures.
             3. Develop a schedule of regular meetings for the year.
             4. Develop a Board calendar for the year.
             5. Designate Board representatives.
             (cf. 9140 - Board Representatives)
             (cf. 9320 - Meetings)
             Election of Officers
             The Board shall each year elect its entire slate of officers.
             (cf. 9224 - Oath or Affirmation)

     RECOMMENDED BOARD OF EDUCATION MEETING DATES for the School Year 2024-25

            Aug 6
            Aug 20
            Sep 3
            Sep 17
            Oct 1
            Oct 15
            Nov 5
            Nov 19
            Dec 3 (CSBA AEC: Dec 5 - DEC 7)
            Dec 12
       Previously Approved
            Jan 7
            Jan 21
            Feb 4
            Feb 18
            Mar 4
            Mar 18
            Apr 1
            April 15
            May 6
            May 20
            Jun 3
            Jun 17

       File Attachments
       2024 Board Dates.pdf (450 KB)

8.8 Appointment of a Board Representative to Mission Valley Regional Occupational Program (MVROP) Governing Council

     Type                            Action

     Recommended Action              The recommendation is that the Board of Education appoints a Board Representative and
                                     Alternate to Mission Valley Regional Occupational Program Governing Council.

     Goals                              VISION: The Newark Unified School District, in partnership with the community, will be a
                                        model of world-class education that develops the unique abilities of every student.
                                        MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                        their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:


     To nominate and appoint a representative and alternate to the Mission Valley Regional Occupational Program (MVROP)
     Governing Council.

     BACKGROUND:

     Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities
     may require its participation in district or community committees on matters of concern to the district and its students. As
     needed, the Board may appoint any of its members to serve as its representative on a district committee or on a committee
     of another public agency or organization of which the Board or district is a member or to which the Board is invited to
     participate.

     The Education Code requires a Regional Occupational Center/Program Exhibit to be governed by a board of trustees as
     established by the Joint Powers Agreement. The Mission Valley ROC/P board of trustees is composed of one member of the
     Board of Education from Fremont, Newark, and New Haven unified school districts. Each year at this time a representative
     from the Board is selected to be the District's representative to the ROC/P Executive Board.

     Meetings are held on the third Thursday of the month at 3:30 pm.

     MVROP Governing Council Meeting Schedule is to be determined.

8.9 Appointment of a Board Representative to Regional Policy Board of Special Education Local Plan Area (SELPA)

     Type                         Action

     Recommended Action           The recommendation is that the Board of Education appoint the Board Representative and
                                  Alternate to the Regional Policy Board of Special Education Local Plan Area (SELPA).

     Goals                            VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.
                                      MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     To appoint a representative and alternate to the Mission Valley SELPA to continue until the end of this current school year.

     BACKGROUND:

     Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require
     its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may
     appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or
     organization of which the Board or district is a member or to which the Board is invited to participate.

     In 1977, all school districts and county school offices were mandated to form consortiums in geographical regions of sufficient size and
     scope to provide for all special education service needs of children residing within the region's boundaries. Each region, Special Education
     Local Plan Area (SELPA), developed a local plan describing how it would provide special education services.

     SELPAs are dedicated to the belief that all students can learn and that special needs students must be guaranteed equal opportunity to
     become contributing members of society. SELPAs facilitate high-quality educational programs and services for special needs students and
     training for parents and educators. The SELPA collaborates with county agencies and school districts to develop and maintain healthy and
     enriching environments in which special needs students and families can live and succeed.

     The Mission Valley SELPA consists of three school districts: New Haven Unified, Newark, and Fremont Unified School Districts. The SELPA
     was formed for the purpose of ensuring that quality special education programs and services are available to students living throughout
     the area. All three school districts coordinate to provide services to identified students who require special education programs and
     services. The special education directors within each of the districts meet regularly to share resources and coordinate as related to
     shared program goals.

     The 2024-25 Mission Valley SELPA Regional Policy Board Meeting dates are to be determined.


     It is recommended that the Board appoint a representative and an alternate to the SELPA.

8.10 Appointment of a Board Representative to Newark Teacher Induction Advisory Council

     Type                           Action

     Recommended Action             The recommendation is that the Board of Education re-appoint the current Board
                                    Representative and Alternate to the Newark Teachers Induction Advisory Council.

     Goals                              VISION: The Newark Unified School District, in partnership with the community, will be a
                                        model of world-class education that develops the unique abilities of every student.
                                        MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                        their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     To review and re-appoint a representative and alternate to the Newark Teachers Induction Advisory Council until the end of the current
     school year.

     BACKGROUND:

     Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require
     its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may
     appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or
     organization of which the Board or district is a member or to which the Board is invited to participate.

     The California Teacher Induction Program (CTIP) formerly known as Beginning Teacher Support and Assessment Induction (BTSA
     Induction) is a program co-sponsored by the California Department of Education (CDE) and California Commission on Teacher
     Credentialing (CCTC) designed to support the professional development of newly-credentialed teachers and fulfill the requirements for
     the California professional clear Multiple/ Single-subject and/or Education Specialist credentials.   Senate Bill 2042 identified it as the only
     pathway to a clear credential.   While the name changed in 2014, the intent and purpose remain the same:

     Teacher Induction Program Goals:
              Provide an effective transition into the teaching career.
              Improve the educational performance of students through improved training, information, and assistance of new teachers.
              Enable candidates to be effective in teaching students who are culturally, linguistically, and academically diverse.
              Ensure the professional success and retention of new teachers.
              Ensure that a mentor provides individualized & job-embedded support and professional learning guidance.
              Ensure that an Individualized Learning Plan is developed by each candidate and is based on ongoing self-assessment on
              the California Standards for the Teaching Profession / Continuum of Practice.
              Ensure continuous program improvement through an ongoing process of inquiry.
     Newark Teacher Induction is a commission-approved Induction program.          It is approved to support general and special education
     teachers who need to clear preliminary and/or Level I credentials.
     A Program Director provides day-to-day coordination within the local school districts and is responsible for implementing and
     coordinating local support, and ensuring program accountability and quality.      An Advisory Council provides support and recommendations
     to the Program Director in matters of program implementation and evaluation.        The Advisory Council consists of mentors, administrators,
     and board members from all the partner districts and/or schools.      The Program Director serves as the program manager and executive
     officer of the Advisory Council.

     Meetings are quarterly and usually held on a Friday morning, however, the council will come to an agreement on a time that works best
     for all.

     The Assistant Superintendent of Educational Services and/or Superintendent also attend the Newark Teacher Induction Council meetings.

8.11 Appointment of a Board Representative to Bond/Parcel Tax Committee

     Type                           Action

     Recommended Action


                                   The recommendation is that the Board of Education re-appoint the current two Board
                                   representatives and alternate to the Bond/Parcel Tax Committee.

     Goals                            VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.
                                      MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     To review and re-appoint the two representatives and alternative to the Bond/Parcel Tax Committee until the end of the current school
     year.

     BACKGROUND:

     Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require
     its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may
     appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or
     organization of which the Board or district is a member or to which the Board is invited to participate.

     The purpose of the Bond/Parcel Tax Committee is to discuss ideas and implement actions that may assist in the procurement of a Bond
     or Parcel Tax to aid NUSD.

     It is recommended that the Board will re-appoint the current two representatives and alternate to the Bond/Parcel Tax Committee.

8.12 Appointment of a Board Representative to Audit Committee

     Type                          Action

     Recommended Action            The recommendation is that the Board of Education appoint two Board representatives and an
                                   alternate to Audit Committee.

     Goals                            VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.
                                      MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     To conduct the appointment of two representatives and one alternate to the Audit Committee.

     BACKGROUND:

     Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require
     its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may
     appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or
     organization of which the Board or district is a member or to which the Board is invited to participate.

     Pursuant to Board Policy 3460, the NUSD Board of Education has appointed the audit committee to serve in an advisory capacity and:
     a. Make recommendations regarding the selection of the external independent auditor in accordance with Education Code
     41020 and 41020.5
     b. Review the plan for the audit process with the independent auditor to determine the adequacy of the nature, scope, and
     timetable of the audit
     c. Review the results of the audit and participate with the independent auditor and management in preparing final
     recommendations and responses.
     d. Review Board policies and administrative regulations to recommend any revisions needed to ensure effective financial
     reporting
     e. Periodically report to the Board regarding the status of previous audit recommendations for improving the accounting and
     internal control systems

     This audit committee shall meet a minimum four times (quarterly) per year. It is recommended that the Board will appoint two
     representatives to the Audit Committee.

8.13 Appointment of a Board Representative to the City of Newark - NUSD Liaison Committee

     Type                         Action

     Recommended Action           The recommendation is that the Board of Education appoints two Board representatives and an
                                  alternate to the City of Newark - NUSD Liaison Committee.

     Goals                            VISION: The Newark Unified School District, in partnership with the community, will be a
                                      model of world-class education that develops the unique abilities of every student.
                                      MISSION: The Newark Unified School District will inspire and educate all students to achieve
                                      their full potential and be responsible, respectful, and productive citizens.

     PURPOSE:

     To nominate and appoint two representatives and an alternative to the City of Newark - NUSD Liaison Committee

     BACKGROUND:

     Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require
     its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may
     appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or
     organization of which the Board or district is a member or to which the Board is invited to participate.

     This committee meets four times per year with two representatives from the Newark City Council and two members from the NUSD
     Board of Education to update and inform both bodies of news from each agency.

     The committee meets quarterly on the third Monday of the month.
     The next meeting will be on the fourth Monday in January due to a holiday on the third Monday.

     The Board will appoint two representatives, and an alternative to the City Liaison Committee.

9. STAFF REPORT

9.1 Employee Organizations

     Type                         Information

     PURPOSE:

     At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief
     presentation.

     BACKGROUND:

     Discussion items are limited to updates, celebrations, and upcoming events.

     1. NTA

     2. CSEA

     3. NEWMA

10. SUPERINTENDENT REPORT

10.1 Superintendent Report

     Type                         Information

     PURPOSE:

     The superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction
     of the board or the superintendent.

     BACKGROUND:

     The presentation and information will be provided by the Superintendent

11. NEW BUSINESS

11.1 2023-24 First Interim Budget Report

     Type                         Action

     Fiscal Impact                Yes

     Budgeted                     Yes

     Recommended Action           The recommendation is that the Board of Education approves the 2023-24 First Interim Report.

     Goals                            4. Fiscal Health

     PURPOSE:

     The recommendation is that the Board of Education approves the 2023-24 First Interim Report.

     BACKGROUND:

     At each interim reporting period, the District must make a certification as to its fiscal health for the current and upcoming two years.

     A POSITIVE certification indicates that the District WILL be able to meet its financial obligations for the current and upcoming two years.
     A QUALIFIED certification indicates the District MAY NOT be able to meet its financial obligations for the current and upcoming two years.
     A NEGATIVE certification indicates the District WILL NOT be able to meet its financial obligations in the current or upcoming two years.

     The First Interim Budget Report is a "snapshot" in time of the District's revenue and expenditure forecasts for the current fiscal year as
     well as a projection of the two subsequent fiscal years. It is a good time to adjust the budget based upon any known changes. The First
     Interim Budget Report covers the period of time from July 1 through October 31 each fiscal year.

     AB 1200 requires all California school districts to submit two interim reports to their County Office of Education. This year, the First
     Interim Report is due to the Alameda County Office of Education (ACOE) by December 15, 2023.

     First Interim Report will be posted for review December 13, 2023.

12. CONSENT AGENDA: PERSONNEL ITEMS

12.1 PLACEHOLDER - One Consented Vote

     Type                         Action


     Recommended Action            It is recommended that the Board of Education approve, under one consented vote, the agenda
                                   items under Consent-Personnel, except for agenda items:

     PURPOSE:

     This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

     BACKGROUND:

     Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There
     will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any
     member of the Board and acted upon separately.

12.2 Increase in Minimum Wage

     Type                          Action

     Recommended Action            The recommendation is that the Board of Education approve the revised hourly pay rates for
                                   classified non-management, unrepresented employees as presented to comply with the
                                   increase in minimum wage effective January 1, 2024.

     Goals                            4. Fiscal Health

     PURPOSE:

     To update the rates for classified unrepresented employees to comply with the increase in the minimum wage from $15.50 to
     $16.00 per hour effective January 1, 2024.

         POSITION                                                 CURRENT RATE        NEW RATE
         Campus Monitor, Elementary                               $15.50              $16.00
         Classified Substitute - Food Service Assistant           $15.50              $16.00
         Classified Substitute - Child Care Attendant             $15.50              $16.00
         Student Assistant                                        $15.50              $16.00

        BACKGROUND:

                The State of California minimum wage will increase from $15.50 to $16.00 per hour effective January 1, 2024.
                The hourly rates for the Elementary School Campus Monitor, Student Assistant, and Classified Substitute positions for the
                Food Service Assistant and Child Care Attendant are currently below the new minimum wage.
                All classified CSEA unit employees are currently paid above the minimum wage.

12.3 Personnel Report

     Type                          Action

     Absolute Date                 Dec 14, 2023

     Recommended Action            The recommendation is that the Board of Education ratify the personnel report as presented.

     PURPOSE:

     The purpose is for the Board of Education to ratify the Personnel Report as presented.


     BACKGROUND:

     All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to
     the Board for ratification.

       File Attachments
       HR PAL 12-14-2023.pdf (259 KB)

13. CONSENT AGENDA - NON-PERSONNEL ITEMS

13.1 PLACEHOLDER - One Consented Vote

     Type                          Action

     Recommended Action            It is recommended that the Board of Education approve, under one consented vote, the agenda
                                   items under Consent Non-Personnel, except for agenda items:

     PURPOSE:

     This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

     BACKGROUND:

     Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and
     action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda
     upon the request of any member of the Board and acted upon separately.

13.2 Report: Warrant Report for November 2023

     Type                          Action

     Fiscal Impact                 No

     Recommended Action            The recommendation is that the Board of Education approve the Warrant Report as presented.

     Goals                            4. Fiscal Health

     Purpose:
     The purpose of this item is to present warrants, for the total amount of $1,164,748.25 made from District funds for
     November 2023.

     Background:
     The warrant registers represent a complete listing of all payments made from District funds for a month. Because Newark
     Unified School District is a fiscally dependent District, each warrant must pass through two separate audits; first by the
     Districts Fiscal Services department, and second by the County Office of Education. No warrant can be paid until such time
     as it is examined and approved by the County Office of Education.

       File Attachments
       Warrant Report November 2023.pdf (380 KB)

13.3 Resolution 2023.24.19 Declaring Surplus Equipment

     Type                         Action

     Recommended Action           The recommendation is that the Board of Education approves Resolution 2023.24.19 -
                                  Declaring Surplus Equipment.

     Goals                            4. Fiscal Health

     PURPOSE:

     The purpose of this item is to obtain Board approval of Resolution 2023.24.19- Declaring Surplus Equipment, which lists items to be
     declared as surplus equipment as recommended.

     BACKGROUND:

     Surplus materials will be disposed of per Board Policy and Administrative Regulation 3270 Sale And Disposal Of Books, Equipment And
     Supplies. Education Code, Section 17546 states that if the Governing Board, by a unanimous vote of those members present, finds that
     the property, whether one or more items, does not exceed the value of $2,500, it may be sold at private sale without advertising, by a
     District employee empowered for that purpose by the Board; the property may be donated to a charitable organization, or it may be
     disposed of in a public disposal facility.

     The property as described in Resolution 2023.24.19 includes equipment used at Child Nutrition Services. Staff determined that items are
     obsolete and/or beyond economical repair.

       File Attachments
       Resolution 2023.24.19 Declaring Surplus Equipment.pdf (13 KB)

14. STUDENT EXPULSION

14.1 Student Expulsion (Ed Code. � 48918) Case# e2324-07

     Type                         Action

     Recommended Action           The recommendation is that the Board of Education approve the Panel recommendation
                                  regarding the expulsion case number e2324-07.

     PURPOSE:

     For the Board to take action on expulsion case e2324-07.

     BACKGROUND:

     A Expulsion Panel Hearing was held on December 4, 2023. A Panel Hearing was conducted in accordance with Board Policy and
     Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities. The administration asks for approval of this
     agreement for Case# e2324-07. (Ed Code. � 48918).

14.2 Termination Student Expulsion Case# e2223-08

     Type                          Action

     Recommended Action            The recommendation is that the Board of Education terminate the student expulsion as it
                                   relates to the expulsion case e2223-08.

     PURPOSE:

     For the Board to take action on expulsion case e2223-08.

     BACKGROUND:

     California Education Code Section 48916 requires that "an expulsion order shall remain in effect until the governing board orders a
     readmission of the pupil."

15. BOARD OF EDUCATION - COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

                                   AND DISCUSSION

     Type                          Action, Discussion, Information

     PURPOSE:

     COMMITTEE REPORTS: The Trustees will provide an update, if available, on the committees of which they are members.

     ANNOUNCEMENTS: The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

     REQUESTS: This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board
     requests.

                  Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

     DEBRIEF AND DISCUSSION: The Trustees may debrief and discuss items.

     BACKGROUND:

     Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students,
     and families, and act as a conduit for information to and from the schools.


       Board Committees 2022-23
                                                                                                                               The following
       Board Adopted on 12/15/2022                                               Representative              Alternate         derives directly from
                                                                                                                               the Board approved
                                                                                                                               "Governance Team
       Mission Valley Regional Occupational Center/Program (ROC/P)            1. Nancy Thomas         1. Carina V. Plancarte   Handbook"
       Executive Board
                                                                                                                               Authority is
       Regional Policy Board of Special Education Local Plan Area (SELPA)     1. Katherine Jones      1. Phuong Nguyen         Collective, Not
                                                                                                                               Individual:
       Newark Teacher Induction Advisory Council (Formally EBIC)              1. Aiden Hill           1. Carina V. Plancarte   The only authorityto direct action rests
                                                                                                                               with the Board as a
       Audit Committee                                                        1. Aiden Hill2. Katherine Jones1. Phuong Nguyen  whole when seatedat a regular or
                                                                                                                               special board
       Bond/Parcel Tax Committee                                              1. Phuong Nguyen2. Carina V. Plancarte1. Aiden Hillmeeting. Outside ofthis meeting, thereis no authority.
                                                                                                                               A majority Board
                                                                              1. Phuong Nguyen                                 vote provides
       City of Newark � NUSD Liaison Committee                                2. Nancy Thomas         1. Katherine Jones       direction to the
                                                                                                                               Superintendent.
                                                                                                                               Board members will
             not undermine the ability of staff to carry out Board direction.

     Bringing New Ideas Forward
     The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits
     exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a
     constituent, which was previously discussed during a board meeting.
             Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board
             meeting.
             When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be
             expected to respond to new ideas based on current knowledge.
             Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The
             Superintendent will decide on the delegation of assignments to District staff.
             The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed
             and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas.
             Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full
             Board to explore or proceed with implementing new ideas.

16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

                                  AGENDA REQUESTS

     Type                         Information

     PURPOSE:

     This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of
     future meetings.

17. ADJOURNMENT

17.1 PLACEHOLDER - Extend Meeting

     Type                         Action


     Recommended Action           The recommendation is that the Board of Education extends the meeting to ____P.M.

     PURPOSE:

     This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

17.2 Adjournment

     Type                         Action, Procedural

     Recommended Action           The recommendation is that the Board of Education adjourns this meeting.

     PURPOSE:

     No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

     This action will conclude the meeting.

1. CALL TO ORDER

Procedural: 1.1 Roll Call

• Nancy Thomas
• Aiden Hill
• Phuong Nguyen
• Katherine Jones
• Carina V Plancarte
• Joy Lee Not Present

Procedural: 1.2 Public Comment on Closed Session Items

Procedural: 1.3 Recess to Closed Session

2. CLOSED SESSION

Action, Information, Procedural: 2.1 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINT (Gov. Code, § 54957, subd. (b)(1))

Action, Information, Procedural: 2.2 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - NTA and CSEA)

Discussion, Information, Procedural: 2.4 STUDENT EXPULSION (Ed. Code, § 48918)

Discussion, Information, Procedural: 2.5 STUDENT EXPULSION (Ed. Code, § 48918):

3. REPORT OF CLOSED SESSION ACTIONS

Action, Procedural: 3.1 Report of Closed Session Actions

4. RECONVENE TO OPEN SESSION

Procedural: 4.1 Pledge of Allegiance

5. APPROVAL OF AGENDA

Action: 5.1 Approval of the Agenda

The recommendation is that the Board of Education approve the agenda for this meeting.

Motion by Aiden Hill, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte Not Present at Vote: Joy Lee

6. STUDENT REPORT

Information: 6.1 Student Board Member Report - Joy Lee

Showing appreciation to staff. Provided information on the Toy drive. Collect drive and donate for New Memorial. Filipino union event. Coyote Hills showcase. Newark middle school band performance and Schillings Lion King event. Band Choir Winter concert 12/15.

7. PUBLIC COMMENT

Procedural: 7.1 Public Comment on Non-Agenda Items

Concerned parents of overwhelmed students missing out on a rich curriculum. Asking the Board for an enhanced budget for resources. Increase teacher support. Add additional staffing. Lucia - Reminding the Board to make themselves available, asking why the police officer is present at the Board meeting.

8. ANNUAL ORGANIZATION OF THE BOARD OF EDUCATION

Action: 8.1 Election of Officers - President

The recommendation is that the Board of Education approves the nomination for the new Board President.

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte Not Present at Vote: Joy Lee

Action: 8.2 Election of Officers - Clerk/Vice President

The recommendation is that the Board of Education approves the nomination for the new Clerk/Vice President.

Motion by Nancy Thomas, second by Aiden Hill. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte Nay: Joy Lee

Action: 8.3 Appointment of Superintendent as Secretary of the Governing Board

The recommendation is that the Board of Education approves the appointment of the Superintendent as Secretary of the Governing Board.

Motion by Katherine Jones, second by Nancy Thomas. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte Abstain: Joy Lee

Action: 8.4 Adoption of Board Policy Manual

The recommendation is that the Board of Education adopts the NUSD Board Policy Manual.

Motion by Phuong Nguyen, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 8.5 Adoption of the Governance Team Handbook

Nguyen - Make changes to rotate election and add additional three minutes for translation Thomas - Governance Handbook to discuss during a special meeting. Last bullet - Ensure to add she/her Hill- Special session to commit to further discuss the changes. Lee - study Table for future meeting

Action: 8.6 Set Regular Meeting Times (Hours)

The recommendation is that the Board of Education approves the beginning and end times of the regular meetings' open session to 7:00 pm - 10:00 pm.

Motion by Carina V Plancarte, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 8.7 Set Regular Meeting Dates for 2024

• Plancarte - September 3rd follows a holiday. Propose to change September Board dates. Entertain the discussion.
• Jones - to check for August dates. Change to August 6th 2024
• Thomas - Discuss with staff availability.
• Recommendation change to September 5th 2024

The recommendation is that the Board of Education approves the dates of the regular meetings for the 2024-25 school year.

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 8.8 Appointment of a Board Representative to Mission Valley Regional Occupational Program (MVROP) Governing Council

Phuong Nguyen Thomas - would love to continue Plancarte - second

The recommendation is that the Board of Education appoints a Board Representative and Alternate to Mission Valley Regional Occupational Program Governing Council.

Motion by Phuong Nguyen, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 8.9 Appointment of a Board Representative to Regional Policy Board of Special Education Local Plan Area (SELPA)

Jones - Primary Nguyen - Alternative

The recommendation is that the Board of Education appoint the Board Representative and Alternate to the Regional Policy Board of Special Education Local Plan Area (SELPA).

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 8.10 Appointment of a Board Representative to Newark Teacher Induction Advisory Council

Plancarte - alternative Hill- primary

The recommendation is that the Board of Education re-appoint the current Board Representative and Alternate to the Newark Teachers Induction Advisory Council.

Motion by Phuong Nguyen, second by Carina V Plancarte. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 8.11 Appointment of a Board Representative to Bond/Parcel Tax Committee

Nguyen - primary Plancarte - primary Hill - alternative

The recommendation is that the Board of Education re-appoint the current two Board representatives and alternate to the Bond/Parcel Tax Committee.

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 8.12 Appointment of a Board Representative to Audit Committee

THomas - audit committee Jones - audit Nguyen alternative

The recommendation is that the Board of Education appoint two Board representatives and an alternate to the Audit Committee.

Motion by Phuong Nguyen, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 8.13 Appointment of a Board Representative to the City of Newark - NUSD Liaison Committee

Nguyen - Primary Chair Hill - Committee Jones - alternative

The recommendation is that the Board of Education appoints two Board representatives and an alternate to the City of Newark - NUSD Liaison Committee.

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

9. STAFF REPORT

Information: 9.1 Employee Organizations

The NTA president spoke to Board members and showed appreciation. Looking forward to collaborating. Thanks Mr. Burrell HR Interim. Superintendent and Business Assistant Deputy of the district finances. Thanked High school Principal Interim Bernad and Urbi.

10. SUPERINTENDENT REPORT

Information: 10.1 Superintendent Report

Superintendent DeLeon thanked Member Thomas for her time as the president. Congratulations to member Hill. Thanked Mr. Burrell for his work at the District. Thanked both Interim Principals Bernard and Urbi for stepping in the Principal role. Thanked Labor partners from NTA & CSEA. Appreciated all the staff. Thanked the community, parents, and staff for coming out. Thanks to the new Executive Assistant, Rosalina Barrios. Spoke on Superintendent credit card usage and transaction. STEAM Fair update event.

11. NEW BUSINESS

Action: 11.1 2023-24 First Interim Budget Report

Superintendent provided an overview - First draft is complete and add MYP to submit to the county. Superintendent of Fiscal - Thanked staff for their hard work. Will provide an update and make comparisons and some adjustments. 8% to 1% COLA. No action taken tonight special meeting planned in January 2024.

12. CONSENT AGENDA: PERSONNEL ITEMS

Action: 12.1 PLACEHOLDER - One Consented Vote

Action: 12.2 Increase in Minimum Wage

Pull this item 12.2 from consent. Student Assistant rate:

The recommendation is that the Board of Education approve the revised hourly pay rates for classified non-management, unrepresented employees as presented to comply with the increase in minimum wage effective January 1, 2024.

Motion by Nancy Thomas, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte Not Present at Vote: Joy Lee

Action: 12.3 Personnel Report

The recommendation is that the Board of Education ratify the personnel report as presented.

Motion by Phuong Nguyen, second by Carina V Plancarte. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte Abstain: Joy Lee

13. CONSENT AGENDA - NON-PERSONNEL ITEMS

Action: 13.1 PLACEHOLDER - One Consented Vote

Action: 13.2 Report: Warrant Report for November 2023

Nguyen - Pull warrant report 13.2. Asking for project details. CDW-G equipment upgrade status. San Lorenzo USD CSAA delivery fee:

Hiil - Made a comment on the essential use of Wi-Fi. Improve Purchasing practices with vendors for the upcoming year.

The recommendation is that the Board of Education approve the Warrant Report as presented.

Motion by Phuong Nguyen, second by Katherine Jones. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Action: 13.3 Resolution 2023.24.19 Declaring Surplus Equipment

The recommendation is that the Board of Education approves Resolution 2023.24.19 - Declaring Surplus Equipment.

Motion by Nancy Thomas, second by Carina V Plancarte. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

14. STUDENT EXPULSION

Action: 14.1 Student Expulsion (Ed Code. § 48918) Case# e2324-07

The recommendation is that the Board of Education approve the Panel recommendation regarding the expulsion case number e2324-07.

Motion by Nancy Thomas, second by Carina V Plancarte. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte Not Present at Vote: Joy Lee

Action: 14.2 Termination Student Expulsion Case# e2223-08

The recommendation is that the Board of Education terminate the student expulsion as it relates to the expulsion case e2223-08.

Motion by Katherine Jones, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte Not Present at Vote: Joy Lee

15. BOARD OF EDUCATION - COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

Action, Discussion, Information: 15.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

• Lee - rocket NASA team support. Review high school HVAC systems.
• Nguyen - Taking on Liaison meetings to pre-plan. Thank Mr. Burrell and staff for their recruitment work. Thanking students and staff.
• Plancarte - Kudos to Ms. Kim for her coding class. Thanks to the Lincoln community. Thanks Steve Burrell, Superintendent of HR. Thanked teacher subs at Lincoln for their work.
• Jones - Thanked everyone's hard work. Thanked Superintendent of HR Steve Burrell for all his work.
• Thomas MVRP had a clean audit. CTE granted 90% of what was requested. Coyote Hills ROP event had a great turnout. ADHOC policy committee 12-15 policies will be included in the upcoming year. Thanked Staff
• Hill welcomed Executive Assistant, Rosalina Barrios, thanked Superintendent of HR Steve Burrell for all their work.

16. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Information: 16.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

17. ADJOURNMENT

Action: 17.1 - Extend Meeting

Action, Procedural: 17.2 Adjournment

The recommendation is that the Board of Education adjourns this meeting.

Motion by Joy Lee, second by Phuong Nguyen. Final Resolution: Motion Carries Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte, Joy Lee

Meeting adjourned