Regular Meeting

Introduction

• Meeting Type: Regular Board of Education Meeting
• Date: June 1, 2023
• Key Themes: Budget adoption, LCAP approval, staffing updates, end-of-year celebrations, and equity initiatives.

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Agenda Items

LCAP Presentation & Public Hearing

• Description:
  • Reviewed the 2023-24 Local Control Accountability Plan (LCAP), focusing on supplemental/concentration funds for unduplicated students (low-income, English learners, foster youth).
  • Highlighted $6.3 million budget for 2023-24, with adjustments to align spending with community feedback and student needs.
• Decisions Made:
  • Added a new goal targeting support for students with IEPs.
  • Reduced funding for PBIS (shifted to site-level decisions) and increased investments in mental health, parent engagement, and multilingual programs.

2023-24 Budget Adoption

• Description:
  • Presented a $79 million revenue projection with a $82.1 million expenditure plan.
  • Key assumptions: 8.22% COLA, declining enrollment (4,945 students), and structural deficits projected in 2024-25 ($6M) and 2025-26 ($8M).
• Decisions Made:
  • Approved budget with a $14.9 million ending fund balance.
  • Committed to forming a budget task force to address long-term fiscal sustainability.

Personnel Updates

• Description:
  • Approved salary schedules for CSCA (classified staff) and NEWMA (management).
  • Approved a 10% salary increase (retroactive) for Assistant Superintendent Nicole Pierce-Davis, contingent on a positive evaluation.
• Decisions Made:
  • Adjusted contract terms to specify a one-year term for Pierce-Davis’s agreement.

Single Plans for Student Achievement (SPSAs)

• Description:
  • Reviewed site-specific plans developed with School Site Councils (SSCs) and ELACs.
• Decisions Made:
  • Approved six SPSAs for elementary and secondary schools.

Wi-Fi Equipment Purchase

• Description:
  • Addressed vendor challenges and revised procurement strategy for network upgrades.
• Decisions Made:
  • Approved $256,857 contract with Colligo Systems for installation, paired with piggybacked equipment purchases from CDW-G.

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Public Comments

• Key Themes:
  • Budget Concerns: Criticized using LCAP funds for non-targeted programs (e.g., Dual Language Immersion, academic counselors).
  • Transparency: Requests for clearer documentation on personnel contracts and budget adjustments.
  • Program Efficacy: Questions about attrition in Dual Language Immersion and Wi-Fi infrastructure reliability.

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Follow-Up and Commitments

1. Budget Task Force: Superintendent to convene stakeholders for deficit-reduction strategies.
2. LCAP Revisions: Finalize adjustments based on updated LCFF calculator and state budget approval.
3. Community Engagement: Expand outreach for "More Than a Meal" campaign to boost unduplicated pupil percentage (UPP).
4. Demographic Report: Share enrollment projections with the board.
5. Board Retreat: Scheduled for June 21 to set district goals and norms.

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Conclusion

• The board adopted the 2023-24 budget and LCAP, prioritizing equity, mental health, and academic support.
• Next steps include addressing structural deficits, refining community engagement, and preparing for the 2023-24 school year.
• Upcoming focus: Graduation ceremonies, board retreat, and continued collaboration with labor partners.

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Target Audience Notes:

• Parents/Guardians: LCAP changes impact student support programs; Wi-Fi upgrades aim to improve campus connectivity.
• Staff: Salary increases finalized; hiring ongoing for 29 certificated positions.
• Community: Budget transparency and equity initiatives emphasized; Pride Month commitments reaffirmed.

1. CALL TO ORDER

1.1 Meeting Practices and Information (Estimating)

[90] Nancy Thomas: Good evening, ladies and gentlemen. The June 1st, 2023 regular meeting of the Board of Education is called to order. Roll call, please.

1.2 Roll Call Member Plancarte joined at 6:02 PM. Student Member Torres not present.

[103] Jodi Croce: Student member Torres is not with us tonight. Member Nguyen? Here. Member Plancarte is not here. Member Jones? Here. Member Hill? Here. President Thomas?

1.3 Public Comment on Closed Session Items

[114] Nancy Thomas: Here. Thank you. Is there any comment on Closed session items?

[121] Jodi Croce: There was none.

1.4 Recess to Closed Session

4. REPORT OF CLOSED SESSION ACTIONS

4.1 Report of Closed Session Actions

5. RECONVENE TO OPEN SESSION

[122] Nancy Thomas: Thank you. So next we will be recessing to closed session, where we will discuss public employee discipline, dismissal, and release, a conference with labor negotiators, employee organizations, NTA, and CSEA, conference with labor negotiators, employee group, contracted management, district negotiator, superintendent, position assistant superintendent for educational services, and conference with legal counsel, anticipated litigation. Thank you. There she is. Good evening, ladies and gentlemen, and welcome to the June 1st regular meeting of the Board of Education. We have just returned from closed session. No actions were taken. Please join me in the pledge.

5.1 Pledge of Allegiance

[6994] SPEAKER_09: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

6. APPROVAL OF AGENDA

6.1 Approval of the Agenda

[7014] Nancy Thomas: Next up is approval of the agenda. Is there anyone that wants to see a modification to the agenda? Yes. Member Nguyen.

[7023] Phuong Nguyen: Thank you, President Thomas. I would like to pull item 16.8, minutes for May 18th. One missed. There's an item that's missed that was voted on.

[7035] Nancy Thomas: OK, thank you. Remind me if I miss it.

[7039] Phuong Nguyen: We would like to pull, with the modification, we are not doing item 16.8. Thank you. So I'd like to approve, I'd like to move to approve the agenda without 16.8 please.

7. EMPLOYEE ORGANIZATIONS

7.1 Employee Organizations

[7060] Nancy Thomas: Okay. Member Nguyen moves. I will second. Member Jones seconds. Please vote. Voterian, 5 aye. Thank you. Next, employee organizations.

[7088] Jodi Croce: NTA, would you like to speak? Yes, ma'am. Ms. Villa?

[7107] Nancy Thomas: Ms. Villa, welcome.

[7110] Chery Villa: Thank you. have a little bit of a different introduction starting from today. Normally, well, we just had our NTA elections. And starting next year, I will be NTA president. So good evening. My name is Cheri Villa, and I'm president of NTA. So we have not new members on the e-board. We just kind of shuffled around a bit. So myself being president, Juleus Chapman, Chapman is our vice president, Shauna Bruzee, our treasurer, Stephanie Schubert is our director of special ed, and we're still working out our secondary directors. But as far as moving forward, I'm excited to do the work. Thank you. It's my opinion, you know, that there's a gold mine of teachers that we have here. years, hundreds of years, if you add it up, of experience, even the new teachers. My co-workers at my site, they teach me new things every day, and it's their first, second year. So again, a gold mine, a wealth of information that we have in our teachers. So maybe going in a new direction and tapping into those teachers, investing in our teachers, and let's do something different. But, okay, that was the first one. Next one, I would like to recognize a list of teachers and TA members for receiving SARA awards, which are Special Education Recognition Awards. We have preschool, TK, elementary, middle school, high school, and alternative education teachers. Lina Yep, Tatiana Campos, Michelle LaPelt, Mike Sung, Shaun Fuller, Nakisha Lopes, Flewin Tuscano, Juleus Chapman, Justin Sterrett, Jasmine Barbosa, Audrey Trotter, Stephanie Schubert and Shelley Nagel. So recognition to them for receiving those awards.

[7232] Chery Villa: I'll give one to myself. Put the big writing on it. I just would like, NTA is asking for some clarification in regards to the budget that's attached to the agenda tonight, more specifically page 63. And that would be in regards to our negotiation agreement regarding compensation. That's towards the bottom, but towards the top. If I didn't get a chance to write on yours, the numbers for our FTEs for the years that are listed, For the 22-23 school year, which was this year, our FTE count of 282.9, that was coming after a reduction of 31 FTEs from the prior year. So starting this year, we were down 31 FTEs. Now, in our budget, it's saying we're going to be down another 13. 44 teachers in two years, or 44 FTEs in two years. Going in a different direction, you know, balancing your budget on the backs of the teachers. 44 teachers in two years, full time. So moving down a little bit in regards to our negotiation settlements. Our compensation in negotiations, we settled for two years, not three. So first year being this school year, which was 22, 23. So the information here listing being settled in the multi-year for all three years, no, it's not correct. We're settled for the next coming school year, but not after that. So again, if we can get some clarification, updated information, please. And then in regards to this year's budget, during this time last year, or at the beginning of this year, it was asked if compensation for teachers was included in the budget, and the answer was no. So again, going in a different direction, investing in our teachers when we're creating our budget. Superintendent, if I could give any answer or questions.

[7401] Nancy Thomas: I mean, Superintendent, will you be dealing with this?

[7407] Penny DeLeon: Yes, absolutely. Yeah, I do have a question. What do you mean it's not included in the budget for you mean a third year out or this budget for this year?

[7420] Chery Villa: Is it for next year? I mean, is there is there an answer to that question? Is it included?

[7428] Marie dela Cruz: Yeah. So what this means is that when it's asking, is the settlement included, we put yes, because zero is what's included.

[7438] Chery Villa: So 0% increase for the teachers again.

[7441] Marie dela Cruz: Yeah. So yes, it's included because it's zero.

[7444] Chery Villa: OK. Thank you.

[7445] Marie dela Cruz: It doesn't mean that we've settled. The question asks.

[7448] Chery Villa: This says that we're settled. It's asking if we're settled for multi-unit. It says yes, yes, yes.

[7454] Marie dela Cruz: Yeah, but it's asking, is the cost of the settlement included in the budget?

[7459] Penny DeLeon: Yeah, we're not supposed to, yeah. We'll have to meet afterwards. But I thought it was an easy, like, I wasn't sure, I was trying to clarify what you were asking us.

[7467] Chery Villa: So, we can't have a... It could be an easy, it should be, but definitely. Setting up a meeting, absolutely.

[7473] Penny DeLeon: Please, let's the three of us meet, because we can't really have a... conversation here, but I did want clarification of what you were asking. Thank you so much. My calendar cleared up as of today. Yes, ours too. Ours too, isn't it shocking? Yes. Thank you. Thank you so much.

8. PUBLIC COMMENT

[7493] Nancy Thomas: Ms. Croce, are there any other people wishing to address agenda items or any employee organizations here?

[7501] Jodi Croce: Yes, we have Ms. Vicenta Ditto for NEWMA, and she is on Zoom with us. Ms. Ditto, you may speak.

[7511] SPEAKER_25: Good evening. Good evening, President Thomas, Board of Trustees, Superintendent DeLeon, Executive Cabinet members, students, and community. We did it. We made it to the end of another school year. NEWMA is proud to include in our accomplishments this year, professional learning and professional conference attendance by both certificated administrators and classified management members. Our members are committed to leading by example as lifelong learners. We have provided steadfast leadership through impactful changes at the highest levels of our district leadership. We have worked alongside our labor partners of NTA and CSEA to strengthen working relationships and improve the student experiences in many ways. The board support has been felt as you have visited school sites, attended special events and have filled your calendars with promotion and graduation ceremonies. And we thank you. Today also marks the first day of pride month. A month dedicated to celebrating and improving visibility of our LGBTQ plus community members. To all of our students, staff, and teachers, know that you have representation and allies within the district leadership. Trustworthy, compassionate administrators and managers are here for you. Please seek us out if you need support. We see you. I would also like to take a moment as we close out this year to thank the current NEWMA board member that won't be continuing on the team next year. Ms. Rancap-Perez, thank you for taking on the role of vice president and being my right hand in this endeavor. Best of luck to you on your next adventure. It is my pleasure tonight to introduce to you the NEWMA leadership for the 23-24 school year. I will be joined is co-president by Ms. Olivia Rangel. Our secretary will be Ms. Julie Calderon and our treasurer will remain Ms. Ashley Acosta. And joining the NEWMA board for the first time is Ms. Kristi Palomino as our member at large. We all look forward to working alongside each of you and present the highlights of Newark Management Association for next year. Thank you and have a wonderful summer.

8.1 Public Comment on Non-Agenda Items

[7666] Nancy Thomas: Thank you very much. Next, we have public comment on non-agenda items. Has anyone put in a card?

[7680] Jodi Croce: There were no requests for public comment on non-agenda items.

8.2 Public Comment on Agenda Items

[7683] Nancy Thomas: We have requests from Ms. Parks for three agenda items. Would you like to speak during those agenda items, Ms. Parks? Yes. OK, thank you. And seeing no other requests for agenda items, we will move on to the superintendent's report. Dr. Delia?

9. SUPERINTENDENT REPORT

9.1 Superintendent Report

[7703] Penny DeLeon: Thank you. Let me go ahead and open it. I apologize. I was thinking of something else real quick. Sorry about that. Well, I can read it off of there. Thank you so much, Ms. Croce. I appreciate it. You want to go ahead to the next slide? So first of all, I do want to congratulate all of the students in our fifth and eighth grade for their promotion Most of us were able to attend a some one of the promotions I was very I wanted to see as many as possible and I was very fortunate to get to go to several and I was extremely impressed by all of the Promotions at both fifth grade got to see the junior high promotion just hours ago, which was great, and wanted to congratulate our wonderful staff, our teachers, administrators, and support staff who helped put it together, and our students who worked so hard over the years to be able to accomplish this. So congratulations. Next, I'd like to, in advance of tomorrow, well, actually, we've had some graduates already, but I'd like to congratulate all of our high school graduates and adult school graduates. Tomorrow night is the graduation ceremony for Newark Memorial High School, and Saturday is Bridgepoint Crossroads. We've already had the adult school, which was a beautiful ceremony. So I want to congratulate all of them as they leave our schools and go on to life as adults, post-secondary life, with post-secondary options, going on to be gainfully employed, doing what they love. So we want to congratulate them, their families, as they embrace adulthood. Oh, I put these in the wrong order, I apologize. Here are some pictures. And also wanted to recognize and thank our wonderful staff who have, I got these slides all out of order, so just don't mind me. But I do want to thank and recognize all of our wonderful staff who have made this an amazing school year, who have helped our students who are moving on or moving up or ending the school year, who have helped them grow throughout the year. And again, we thank you all so very much for all you do. And that is our certificated, classified, and our administrative staff. Thank you all so very, very much.

[7893] Penny DeLeon: OK. I do want to take a moment to mention that we observed Memorial Day this past week and to remember our veterans who have fallen and serving our country and express our deepest gratitude and tribute to their unwavering dedication.

[7915] SPEAKER_10: Yay. Thank you.

[7923] Penny DeLeon: Oh, today commences Pride Month 2023. I want to, and as we commence Pride Month, I want to reaffirm our commitment to fostering safe, inclusive, and respectful environments for all members of our district community. That includes best practices concerning our LGBTQIA students and staff. So, and to ensure support for their well-being and to promote equality throughout the district. And so I want us to be mindful of that. Not just in the month of June, but all year round. So. And then also just in advance of her beginning, I want to welcome our new student board member, Joy Lee, who will be, is she? She was here. Oh, no. Joy. Well, anyway, a dollar short, day late. But thank you, Joy, for joining us on the board. We look forward to working with you.

[7992] Penny DeLeon: Let's see what else. There we go. And this next slide is for Toni Stone, who is our HR manager filling in for Catherine. Ingham-Watters tonight. Thank you. Thank you.

[8008] Toni Stone: So what we have on this slide is a high-level overview of our hiring for 23-24 for certificated NTA positions, so teachers and specialists. You can see the first column has the either site level or school site specifically, the candidates that have accepted, the number of candidates that we still need to hire, and the number of pending offers. There's a QR code to the right for all of our open positions that will take you to EdJoin, where you can apply for any open position that we have listed. And we're looking forward to continuing to work with our hiring managers throughout the summer to fill the rest of the vacancies.

[8061] Penny DeLeon: Thank you so much. Does the board? We have board questions.

[8068] Nancy Thomas: Member Hill.

[8071] Aiden Hill: Thank you, Ms. Stone. Just a clarification. So we're talking about just certificated staff teachers?

[8078] Toni Stone: And specialists. So speech therapists, psychologists, all of those would be included as well.

[8083] Aiden Hill: OK. And so we have a total need to hire about 29 at this point. That's correct. OK, great. Thank you.

[8090] Nancy Thomas: Any other comments?

[8092] SPEAKER_10: My question was to Everett Jones.

[8094] Kat Jones: My question was a clarification under the need to hire. That's how many we still need to hire pass to be accepted.

[8100] Toni Stone: That is correct.

[8101] Kat Jones: Yes.

[8104] Nancy Thomas: And the other comments or questions.

[8106] Phuong Nguyen: Remember when like for example in the elementary level the need to hire you said six. But specifically how many teachers or special or any other categories. Can you drill down to that level or. Right now?

[8124] Toni Stone: Yeah. Do you want the grade levels? Oh, no.

[8126] Phuong Nguyen: Is that what you're asking for? For the elementary level, how many of those six that you need to hire are actually?

[8132] Toni Stone: Those are classroom teachers.

[8133] Phuong Nguyen: OK. Those are classroom teachers. Yes. Thank you.

[8138] Nancy Thomas: So do you have data for the other types of employees who are looking to hire?

[8144] Toni Stone: Yes. Do you want those numbers?

[8148] Nancy Thomas: Or do you want those? Sure. OK. Give me just one second. Of course.

[8174] Toni Stone: So we're looking for two psychologists, seven speech therapists, Those are the specialists. And those would be included in the SPED count at the bottom.

[8195] Nancy Thomas: Oh, those are included in SPED?

[8197] Toni Stone: That's correct.

[8197] Nancy Thomas: OK. And if we can't hire them, we would have to contract out?

[8201] Toni Stone: Correct. OK.

[8203] Nancy Thomas: Well, let's hope we can find some.

[8204] Toni Stone: Yes, absolutely. I think the pay increase has been helping our hiring managers feel optimistic. So we'll just keep plugging away.

[8212] Nancy Thomas: Yes. Thank you, Ms. Stone. Thank you. Thank you.

[8218] Penny DeLeon: business services.

[8221] Marie dela Cruz: Yes, so congratulations to our director Mary Sayers and her child nutrition services team. They just went through a procurement audit and it was conducted by the California Department of Education with no findings. They have been going through this since October and just finished This happens every eight years, and they review all of their purchasing processes, their POs, their contracts, invoices, et cetera. And special kudos to Sarah Kaiser, who's our child nutrition technician. The auditor was very impressed with how organized she was and how prepared she was with all the information that they requested.

[8260] Penny DeLeon: Very nice. Woo! We will take no findings. Yes, we will. Any time. Any time. Very nice. Very nice.

[8274] Nicole Pierce-Davis: OK. And these are just a couple of, again, we've had so many celebrations, so many events at the end of the year. The real showcase here is promotion and graduation, which you saw some of those photos. A couple little things. We did do our outdoor learning with all of our ninth grade biology classes. This was at Don Edwards just recently. And then the next slide shows some of our.

[8299] Penny DeLeon: Oh, I'm sorry. The next slide. That's me.

[8302] Nicole Pierce-Davis: I can do it. The SEAL gallery walk that we had at Coyote Hills. And so this is, again, the end of the year. And this shows the integration of learning between learning about environmental literacy, but really using ELD strategies in a really coordinated way. And so you see how many of our families really showed up. It was a great event. And then earlier, you went past the student code showcase, which you're also in a picture of. And I'm quite impressed with the amount. You don't have to. But I am quite impressed with the amount of events that you have been able to make in your first year. couple of weeks here at Newark Unified. Right there, there you go. And so that was our student code showcase at our STAR Lab that we also had recently. But again, really, we just want to say congratulations again to all of our families, students, parents, any loved ones that helped get our students across the finish line. They're the real ones to celebrate tonight.

[8353] Bowen Zhang: Yay.

[8354] Penny DeLeon: Thank you. Good news all around. Very much so. Thank you. Thank you. That's it for my report.

[8363] Nancy Thomas: OK, thank you. And I think I will pass it right back to you to introduce the next agenda item.

10. STAFF REPORT

10.1 2023-2024 Proposed Local Control and Accountability Plan (LCAP)

[8369] Penny DeLeon: I would love to. It is that time. Are you ready? It is with great pleasure that I introduce Abby. Help me with pronouncing your last name, because I always do this incorrectly.

[8383] Abbey Keirns: It doesn't help that it's Gaelic. Oh, no. Say it for me.

[8387] Penny DeLeon: Karen's. Karen's. OK. I knew I was going to get that wrong. who will do our presentation for our LCAP, which will precede our public hearing on the LCAP. Oh, sorry. There you go.

[8409] Abbey Keirns: Good evening, Cabinet. Superintendent DeLeon, thanks for the intro. Executive Cabinet, community, and of course, the class of 2023. So excited. So I got to go to a few promotions today. It was really, this is my favorite time of year. I'm for the community. I'm Abbey Keirns, Director of Special Projects. LCAP is one of the things I do. So it's our responsibility as part of the process to do a public hearing. And in this public hearing, I'm going to present sort of an overview of different aspects of the LCAP. The first thing I'm going to overview is the purpose of the LCAP and the LCFF funds, which I've done a few times, but I always like to do it as an educative thing for our community. And then two, I'll do a review of the process we used to develop the LCAP and the monitoring we did. And then lastly, sorry, two more things. I'll review the spending from last year, so this year, 2022, 23, and then what we plan to spend on for next year, any changes. And I'll highlight actually specifically the changes and speak to those changes and give you a chance to ask me any questions you have, okay? All right, let's go. So what is the LCFA LCAP? It is the California Public Schools receive state funding through the local control. funding formula. Under LCFF, the goal is to ensure every student has a chance to succeed, especially those that have been historically left behind. So who are those students? They are defined by LCFF as low income, English learner, and foster youth. These students are often referred to as unduplicated students, because in the funding formula, they're only counted once, even if they are in multiple categories. So the amount of money is determined using two different aspects. One is base funding for all students, and the other is supplemental and concentration funds. And those are specifically for unduplicated students. So we get two pots of money. The money that was given for the base funds is to raise achievement for all students. And the money that we're given for the supplemental concentration funds is specifically for addressing unduplicated student needs. So what is the LCAP? It is our three-year plan for how we address the supplemental concentration, use of the supplemental concentration funds for students that are unduplicated, our local control accountability plan. So I want to make sure I start off in the spirit of the LCAP is really to bring the community partners into the focus. Before with the LCAP, it was a lot of categorical funds that were directed by the state. And so I really want to emphasize that we put our community members and our educational partners at the center and collaborate very deeply with them. So I'm sure the board understands this. Doing the LCAP is a complex, hard, deep process. And so I just want to appreciate all the people on this list, all our LCAP members who showed up and put up our kids and the schools and the teachers first and having hard conversations that got us to this point. And I want to give a special shout out to our translator, Yvette Rosales-Binkley, and our administrative assistant, Mandy Pam, for helping us along the way. Thank you, everyone. OK, so the LCAP advisory met seven times this year. And this timeline represents the sequence of the work we did together. So we first started by reviewing and debriefing last year's process. Then we reviewed the mid-year data, which included student outcomes, the budget, and what we've done with the actions. Then we continued on it with an analysis in January and began to plan for how we would engage the community and feedback in the spring. Then we aggregated the feedback that we received and began to identify trends. Then we brought back another round of data. That was our sort of second interim look at the outcomes, the budget, the actions. And then we closed out by reviewing the revisions and collecting responses to any questions and comments from the community. So I want to point out that the team looked at data through specific lenses with the intention of really focusing on our priority areas and student groups. So those that are listed here are special education, multilingual students, African-American, and Hispanic students. And then for the general population, we know that wellness and mental health has been an ongoing concern. And so this represents sort of a visual of the process through which we collected the community input. So there was three basic steps here. We engaged a wide range of educational partners, which means we had at least two meetings at every school. One of those meetings included either the SSC and or the ELAC. We had a student forum. We had an open survey. And so all of those pieces of data were then aggregated back into themes that were then shared with the DELAC the LCAP PAC, our SSCs and our ELACs. And then these themes were then incorporated into the adjustments we made for the LCAP. So just want to point out that big old document does have a summary of those findings on page 19 through 21 if you wanted to focus in on that area to see how we took the themes and built it into the LCAP. And then lastly, I just want to highlight that we are very pleased to have increased the number of community inputs from last year by 18%. I think we're always looking to improve and get more engagement. I didn't include it in here, but because I'm looking at you, Trustee Plancarte, we had a English learner needs assessment survey specifically, and we increased the response rate by over 50%. So that was exciting. Still a low number compared to what we have out there, but it was encouraging. And then, so now we're going to pivot and look at a review of the budget and spending from 22, 23, so this current year. So last time I was here in February, I gave you a mid-year report and shared some information. The board adopted in June last year a $6.2 million budget. Our actual number of unduplicated students actually increased from the projection we had at that time in June. So around November we received the additional $604,000. So I just wanted to make sure that's clear to people because what was adopted is different than what was actually spent within the course of the year because of that change. So what you see here is a summary of the total adopted budget and the addition of the 6.2 and the additional funds of 607. And then the LCAP estimated spending as of last week. So we're still closing the books, so this number is going to fluctuate a little bit. But we got pretty close to spending down, which is the goal. We want to spend down completely. So this brings us to this year. We are projecting to have $5.8 million in our supplemental concentration funds and $509,000 in our rollover or carryover, the unspent funds from this year. which gives us a $6.3 million budget for next year. So with that money, we wanted to make some reductions and some increases based on both outcomes and priorities that surfaced through the analysis we conducted. So this slide is showing a summary. I just want to highlight a few things in the reduction side. So those items I want you to look at are the academic counselor, academic intervention, and mentor teacher stipends. Those are all funded in some way by another source. So either Title II funds for the stipends, our learning recovery, emergency block grant for academic interventions, And same thing for academic counselors. One of those FTE is paid in that way. The other reductions are made to be in alignment with current spending. And I'll show you what we ended up spending this year. Or they were scaling back funds because we've built capacity, which is kind of the goal. And then the increases reflect priorities around specifically parent engagement, connections between school and home, services for English language learners in our multilingual program. and mental health and wellness. So I just wanted to kind of give the biggest level picture because I'm about to get into the nitty gritty.

[8932] Penny DeLeon: Yes. Abby, I just want to stop, pause for one moment and ask the board if they have any questions up to this point. It's always nice to take a little check in every once in a while.

[8941] Nancy Thomas: Yes, I have one question. OK. Thank you. Is there any other board member? I'm noticing the academic counselors are shifted one FT to the learning recovery grant. The learning recovery grant is one time, whereas we will have ongoing funding for the LCAP. Is there a plan long-term to reduce that after next year, that FTE?

[8968] Abbey Keirns: No. I think our equity formula for funding counselors is we want a 500 to 1 ratio. So we are committing to centrally funding three counselors at the high school to meet that ratio.

[8981] Nancy Thomas: So you'll have to put that cost of that counselor back in next year? Yes.

[8986] Abbey Keirns: Unless.

[8988] Penny DeLeon: It's extended.

[8989] Abbey Keirns: Yes. Thank you. And if the board would like, I have a detailed look at each action and the spending for each action to get into these kinds of questions, if that's helpful for you. I do, I'm really excited we've added actually a new goal. So the, this is our kind of last biggest important change to point out. We have a goal specifically focused on students with IEPs. The goal was developed in coordination with our state and federal, state and county accountability partners. And we believe this will help us monitor the services and outcomes for these students in a more focused way. And get to that, those root causes of why we might be seeing disproportionality among our students with IEPs. And so I'll pause here. I would like to go through in whatever way the board prefers through each item or give a brief overview and allow you to ask questions. What would your preference be? I'm happy to go in whatever level of depth is helpful for you.

[9055] Nancy Thomas: I've reviewed these slides. I think it's a good progression. I'm fine with it.

[9062] Abbey Keirns: OK. I'd like to just point out one more thing with this sort of way that the funds shake out. So in that third column, the one that's titled 22-23 budgeting and spending, I want to highlight that because we have this beautiful raise that we've just given to our teachers, in some cases where it were over budget is usually as a result of that, specifically for positions. Let me qualify that. And I want to also note that, the increase to pay has not hit the categories of employee salaries that are classified or NEWMA. So we probably will see additional increases in those budget items later on. In the future. Yes, in the near future. So academic counselors, so the things that are highlighted here in orange are reductions. So I've spoken to the academic counselor one already. The yellow represents increases. So the dual language immersion program is increased. This represents the salary for eight teachers plus. additional funds for curriculum assessments and revisions to the report card. There is a reduction for the ILT, just more in alignment with the spending from this year. College career support increase, this represents the addition of the Puente program, $25,000 to continue to service students in the Puente program. Reduction in the district professional development, this represents turning inward and building capacity within and less external contracts with professional learning providers. Increase to instructional program, 114, this represents an increased access to i-Ready and the new cost structure to the Google Enterprise platform. It's more expensive than it used to be. This, so we have a range, a sort of reduction in the language contract services. This is actually support for the LPAC administration, just trying to make our budget in alignment with actual spending. Teacher induction program, this is not a reduction. We're just kind of splitting it between Title II. Yale liaisons are increasing because of the salary increases. Academic intervention teachers, we've moved the intervention funds to LRE, and every school's getting $100 per student to service in the best strategy that works for their needs, students that need that acceleration. Orange, their PBIS, this will be funded from site SPSA, no longer from the LCAP, because that's the place where they make those decisions, is at the site. Parent involvement increases and data management increases. We're going to have a slight increase to the parent involvement and support. This is representing Parent Square, the communication platform the board approved. The data management system is not actually an increase. We've just collapsed one other action. We're trying to streamline. We had a few redundancies in the actions. Slight increase to parent workshops. We're going to have smart starts next year. And then mental health and wellness is slightly increased as a result of some increases to our cost of the partnership with Wellness Together. Parent engagement health services, the addition of a family liaison, which is a current position we have. And a reduction of science education and STEAM initiative is just represents, this is the third year of that, those, sorry, third year of the STEAM initiative and a reduction in the need for additional curriculum and things that we really had to do at the start of the launch of that program. And the science education, it's a reduction here, but we're splitting the money with the Title V money. So it's not an actual reduction. We just have a different funding source for that. And then last but not least, this is action 4.1. So this is our new special education action, the support for students with disabilities, specifically behavioral support and the cost and SST process. OK. Very good. Happy to answer any questions. I apologize if that was too much detail, but I'd rather go.

[9325] Nancy Thomas: Before we go to the board, We did have Ms. Cindy Parks wanting to speak to this issue.

[9348] Cindy Parks: Good evening. While it sounds wonderful to see on page four that the total budget of expenditures for high-need students is $6.8 million and the actual expenditures for high-need students is $6.3 million, activities approved a year ago that went unfulfilled would not support that claim. This evening, I would like to ask you to stop using supplemental and concentration money to fund general, operating, expenditures, or special projects. I'm talking about the $396,000 for academic counselors, $834,000 for the dual language immersion program, $301,000 for leadership or the assistant principal at Newark Memorial, $105,000 for the program administrator of science, an administration position that doesn't even, the administrator that doesn't even have a degree in science. From the CDE website, you should be funding action services that address implementation of academic content and performance standards adopted by the State Board. providing programs and services that will enable English learners to access English language arts and mathematics, Common Core academic standards, gaining academic contact knowledge, and English language proficiency. In other words, this money is supposed to be helping your English learners along with your unduplicated foster homeless and migrant students. It is not intended to help you balance your budget. I would like to address the $834,000 that's now going to come out of that fund to fund the DLI program. This program is just finishing its second year. At the end of its first year, you had two kinder and two first grades. The four classes had a total enrollment of 80 students with a contractual maximum of 96, 80, 96. This year, adding the second grade, the six classes ended with 126 students with a maximum contractually of 144. You're not meeting, you're not filling the classes. It's important to note that one of the second grade classes ended the year with 16 students and the other one with 18. When this cohort left the first grade, those classes had 21 and 22 students. While I understand the makeup of half of these students as English learners, Is this the best way to spend $834,000 on staffing and instructional materials? How will the district balance continual attrition and with the addition of the fourth grade looming in another year with a classroom contractual maximum of 31? As I noted, there are other actions being funded through the LCAP that I believe should be general operating expenses. And I hope this practice will stop next year as you will be starting a new three-year cycle. Thank you.

[9524] Nancy Thomas: Thank you, Ms. Parks. So I'd open it up to questions or comments from the board. Member Hill.

[9537] Aiden Hill: Thank you, Ms. Cairns, for the presentation. And truth be told, so when I was getting my teaching credential at San Jose State, I had a teacher that said, you really need to understand how things actually work in a real school district. And so one of our assignments was to actually go out and pick a school district and look at the LCAP. And so in 2019, I looked at Newark's LCAP. And all I will say is, since you've come on board, Ms. Kearns, there's been a definite improvement. So, but at the same time, right, we're not satisfied with good. We want to be great. And so what I would like, since we're going to be approaching a new three-year cycle, I would like to encourage the team to challenge themselves and look at some best practices and benchmarks And I understand in talking with Member Thomas in a separate venue that there are other models that we might look at as we embark on this new effort. I think Berkeley has one, and there could be others. And so I think it would be great as we start on this to say, OK, what have we learned? What's working well? And how can we take it to the next level? Thank you.

[9620] Abbey Keirns: I'm excited about that. Thank you.

11. PUBLIC HEARINGS

11.1 Public Hearing on the 2023-24 Local Control and Accountability Plan (LCAP)

[9621] Nancy Thomas: Thank you. Well, thank you. Thank you very much. So next, we move on to the public hearing on the proposed local control and accountability plan, the LCAP. Hearing is hereby opened. Is there anyone that wishes to speak to this? Seeing none, hearing is closed. Thank you. Next, we move on to staff report for the budget.

12. STAFF REPORT

12.1 2023-2024 Proposed Budget

[9656] Penny DeLeon: At this time, I'd like to ask Ms.dela Cruz, our assistant superintendent of business services, to present the budget.

[9668] Marie dela Cruz: Thank you, Dr. DeLeon. So thank you. It's my pleasure to present the proposed budget for next year, 23-24. This proposed budget covers the period from July 2023 through June 30, 2024. It includes all of our general fund, our adult education fund, the child development fund, our cafeteria fund, special reserves, our bond fund, and our post-employment benefit self-insurance fund. It also includes a multi-year projection for the two subsequent years, 24-25 and 25-26. And we are required to submit it to the Alameda County Office of Education within five days after it's been adopted or by July 1st, whichever comes first. And there is no certification like we do for our interim reports. The county will either approve it, disapprove it, or conditionally approve our district budget. So some of the key components and assumptions in the 23-24 budget include an enrollment projection of 4,945, which is about six less than what we projected for this year. The average daily attendance is estimated at 4,549. which comes from attendance yield of 92% ratio. And funded ADA is estimated at 5,028. And this is based on the new ADA relief formula. It is 302 less than 2223. Our COLA is estimated at 8.22%, which is based on the governor's May revised proposal. And the unduplicated pupil percentage for supplemental and concentration funds is estimated at 52.5%. Lottery revenue is $170 per ADA on the unrestricted lottery and $67 per ADA for restricted. We also have a mandated cost block grant in our revenues at $37.78 per K-8 ADA and $72.78 per 9-12. We include contributions that help support our restricted programs like special ed and our routine restricted maintenance account. And then the assumption is all of our federal and state restricted programs are self-funded. The COVID-related funds, such as the ESSER, the elementary and secondary school emergency relief funds, the Arts and Music and Instructional Materials Discretionary Block Grant. These are not included in our revenues expenditures. We will incorporate these funds after we close the books for 22-23 and that we're able to determine what the carryover amounts are. So in our revenues, our main source of funding comes from LCFF. Our projected total revenues is $79 million. And again, it's based on the projected funded ADA of $5,028. We are using the ADA relief formula, which takes into account either the higher of the current year, the prior year, or the three-year average. Some of the major funding sources include the LCFF, our federal revenues and other state revenues and other local revenue. If you look at our proposed revenues for next year compared to this year, you'll see that our federal revenues are about 50% less, and that's because of the ESSER funds. And the other state revenues, the decrease of 57% is because it doesn't include the LRE and the Arts and Music grant, which is about $9 million. And then other local revenue, we do have some grants that are one-time that are not included for next year, such as we do have a Cal Shape HVAC grant, and then also donations. We start at zero because we That amount fluctuates. We don't exactly know how much we get in donations every year. So Ms. Kearns just talked about our LCAP funding. These are some of the components that was shared. The LCAP and LCFF includes the base grant. Well, within LCFF is our LCAP. But it has our base grant funding for all students, the grade span adjustments, and supplemental and concentration grant of the $5.8 million, and also the add-ons for home to school transportation, the TK. And the total funding for LCFF is $63 million. On the expenditure side, we do have a total budget expenditures of $82.1 million. That's including both the unrestricted and restricted expenditures. Our total salaries and benefits is about $64.3 million, which represents 78% of our total budget. Other major expenditures are with the other operating expenditures category. Because our salaries and benefits do take up most of our budget, some of the assumptions and factors that we include and incorporate in our projections include any salary increases. So for next year, it's the 6%. The FTEs for classified and certificated. The step and column increases, again, for all certificated, classified, and management built into the budget all of the retirement rates the STRS and PERS rate the PERS rate is estimated to go up about 1.3 percentage points for next year and Medicare Social Security all the workers comp and statutory benefits are all part of our salary and benefit projections So this is just the how the categories are split up. You can see the major part of our expenditures is from the salaries and benefits. And then the other big piece of the pie is the services and operating expenses of 18%. And that includes all of our contracted services, utilities, attorney fees, and other professional services, including transportation as well for special ed. And in the contributions, we have $15.75 million that the general fund contributes to the special education program as well as the routine restricted maintenance account. We are required to provide 3% of our general fund expenditures to the routine restricted maintenance account for maintenance and upkeep of district facilities. You can see that our revenues for special ed is $4.3 million versus expenditures, which is at $17.6 million. And then if you add the expenditures for the routine restricted maintenance, that's a total expenditure of $20 million. And the difference between those two is what we contribute to the general fund, the $15.75 million, or contribute to restricted programs from the general fund. So in summary, when you look at our revenues and our expenditures on the unrestricted side for next year, we have a net decrease to our fund balance of $561,000. And our beginning fund balance is about $15.5 million. So if you decrease that by the $561,000, it leaves us with a net ending fund balance of $14.9 million. And then on the restricted side, we're projected to have a decrease in fund balance of $2.6 million. So from the beginning fund balance of $8.8, that leaves us with a net ending fund balance of $6.2 million for a total ending fund balance of $21.1 million. So in our ending fund balance, we do have non-spendable accounts, such as our revolving cash, our stores accounts. And we also have a committed fund balance of $11 million. And then our reserve for economic uncertainties of $3.6 million, which equals the ending fund balance of $14.9 million. We also have our other funds, our Adult Education Fund, the Child Development Fund, the Cafeteria Fund, our Special Reserves, Fund 17. There's a balance of $2.3 million in there. Our Bond Fund, Measure G, we have about $6,000 left. The Capital Facilities Fund, which is our developer fee account, ending fund balance is projected at $6 million. And Fund 40, which we also call our Russian Fund, Is that 7.7, almost 7.8 million. On the multi-year projection, we do have assumptions for 24-25 COLA of 3.94% and then 3.29 and 25-26. The employer's contribution rate for retirement is the same for STRS, but they go up slightly for PERS. And then our lottery projections are the same for the next two years, same with the mandated block grant. They go up a little bit every year. So what we use for ADA and enrollment assumptions, you can see 23-24, our enrollment projection is at 4,945. And then next year, it goes down slightly at 4,871. And then in the second out year, it goes up a little bit at 4,898. And compare that to our ADA at 92%. ratio, you see our ADA for next year is projected at 4,481 and 4,506 in the next year. But our funded ADA because of the ADA relief formula is actually higher at 4,718 in 24-25. 4535 and 2526. But you can see that it is also declining. It's just because of the ADA relief. It's giving us some time to resolve the declining enrollment issues. This is what it looks like on the chart. You can see how our enrollment has been declining over the years. This is since 1920, when our enrollment was at almost 5,500. And our ADA was at 5,500. And our unduplicated pupil count was almost 3,000. to where we're at today in 22-23 and then what's projected in 24-25 is projected to continue to decline. So in the out years, you can see our revenues for 24-25 and 25-26, they remain about the same. Even though we do have COLA, because if you take into account our reduction in ADA and enrollment, the revenues are also going down slightly. And with our expenditures, total expenditures going up every year, 53.3 next year. And then, I mean, in the first subsequent year, and 54.6 in 25-26. We have a deficit of $6 million and $8 million in the next two out years. This just shows, again, the components of our ending fund balance where we have our non-spendable category as well as our committed fund balance. You can see that in order to meet our 3% in that second out year, committed fund balance will need to be lowered. So our reserves, including our Fund 17 reserves, will go from 7% down to 3% by 2526. So what's next? In summary, The latest version of the LCFF calculator, which calculates our LCFF revenues, it was released just after our budget was posted on the agenda. And we'll have to recalculate that. And there may be a slight difference in our revenues. Because when they release new versions, they incorporate all of, in this one would be all of the governor's May proposals. So any changes? will be presented to the board at the next meeting. And we have to commit to balancing our budget and come up with some solutions so that we can reduce and eliminate our deficits in the next two years. Our superintendent will be working with the community to convene a budget task force because we need to take this important work. come up with some strategies, either in revenue enhancements and expenditure reductions, so that we remain fiscally stable. The governor and the legislature have until June 17 to agree to a state budget. And any significant changes after the budget is presented and the board signs the budget, we'll have 45 days to present it to the board. And the adoption will be presented at the next meeting, or the recommendation to adopt this budget. And that's it. Any questions?

[10633] Nancy Thomas: Yes. Member Nguyen.

[10635] Phuong Nguyen: Thank you, President Thomas. I do have two questions. The first one is in regards to the UPP percentage. Right now, the proposed calculation is 52%. So last year in the proposed calculation, I know it was roughly probably around the same percentage. How much were we able to increase during the year? Because obviously that there was an impact to the LCAP and the money was increased. So do you anticipate us being able to get to the 55% once the school year starts?

[10671] Marie dela Cruz: Yes, so we've always started out conservative because of the universal meal program. There isn't a lot of incentive for our families to complete those applications and we've been going through the more than a meal campaign and making phone calls and that has really helped increase our UPP. So this year we were able to increase it slightly over that 55% to where we get concentration money. We were at 55.14. So we're hoping for the same thing. And even more because you can see that in previous years we were at 3,259. Right. you can see we have the capacity and the ability to be more than 55%. Correct. And so it's just a matter of messaging and letting our families know it's more than a meal. Those applications, it really helps us with additional funding for our students to provide more services. And Ms. Kearns just went through some examples of the great services that are provided through our LCAP.

[10747] Phuong Nguyen: Is there any way in our registration system right now, Synergy or ParentVUE, to be able to, you know, make that a mandatory fill out while during registration? Because I think that cuts back on a lot of us having you guys staff, you know, personally making the calls. I know I was one of the parents that was called later in the year just to make up that difference, right? But I don't automatically fill that out because, you know, My kids don't generally have lunch at school. But aside from that, I think it's us trying to get ahead of it to be able to capture that accurately. So I hope that we can put something in place to be able to do that.

[10794] Marie dela Cruz: We have been exploring that option, yes.

[10797] Nicole Pierce-Davis: One of the challenges with that is the registration happens, obviously, the year before. And some of these forms, I'm not sure about the more than a meal, but some of the forms that we would love to be more automated during registration have to be done in that year, not academic year.

[10809] Phuong Nguyen: You're correct, because we had been audit findings on that one, yes. We do need to be careful. So thank you for reminding me of that.

[10819] Marie dela Cruz: The other alternative is there are two forms. One is the long form, is what I call. is the full meal application form. And then there's the alternate income form, which is really short. And that's the one that we are planning to mail out to all our families. And it's not as intimidating. And hopefully, we'll be able to fill those out and turn them in at the schools.

[10843] Penny DeLeon: I feel a door-to-door walking campaign coming.

[10847] SPEAKER_09: I'm all over it. OK.

[10850] Nancy Thomas: Well, remember when, yeah.

[10852] Phuong Nguyen: My second question is really quick. Oh, I thought that was your third. Oh, no, that was my first. My second question is. OK, thank you.

[10862] Nancy Thomas: My second question has... Two questions and then we'll come back to you later. Okay.

[10867] Phuong Nguyen: No, this is it. My second question, it pertains to the contribution from general fund for special education. I noticed that it's a huge increase from last year's adopted budget of like six and a half million dollars. Can you please explain why there is such a huge increase this year?

[10887] Marie dela Cruz: We've had a lot of increases in services. And to be specific, I'd have to.

[10896] Phuong Nguyen: And I apologize. You can get back to me on that question. I just now, looking over it again, I saw that. So if you can just send that information to the board as well. Thank you.

[10908] Nancy Thomas: OK. Other questions or comments?

[10911] Carina Plancarte: You know, I just have a comment on the more than a meal campaign. And I think it's just a matter also of probably having more more thorough communication as far as why it's so important. The feedback that I've heard is that really you know, families feel that they probably won't qualify, so they don't end up filling it out. And then another thing too is that, you know, why does the district need to have, you know, their, you know, families incomes. And so, you know, these are legitimate things that come up. And I think that if maybe we can get ahead of it too with thorough communication, really educating our families of why this is important and, you know, really what it does. I think that that could also be helpful.

[10970] Nancy Thomas: Thank you. Thank you. Member Hill.

[10975] Aiden Hill: Thank you, Ms. Delacruz. Just a request. Would you mind posting the presentation out on the website?

[10981] Marie dela Cruz: Sure, yeah, we can do that.

[10983] Nancy Thomas: Thank you. In the future, it would be helpful if it could be on the agenda, if you have it in time, so that folks at home can see it. And I understand that it could be attached to the agenda, which makes it better than if it's put in the library.

[11003] Marie dela Cruz: Yes, so all of this information is in the executive summary. It's just in a presentation format. So the information that I presented this evening is in the executive summary that's part of the entire budget book.

[11016] Nancy Thomas: Yeah. OK. I have a few questions. Anyone else? OK.

[11023] Phuong Nguyen: Yeah, because you cut me off at two.

[11031] Nancy Thomas: I'll give you my one that I didn't ask. Are you ready to stay all night? I have a whole bunch of questions. Oh, good lord. No, actually, this triggered some of the things that I could have maybe asked earlier in writing. You know, the enrollment being six less than last year, we have demographic reports. Didn't we have one in December, I understand? And is this consistent with the demographic report?

[11062] Marie dela Cruz: Yes. We use the demographic report for our enrollment.

[11066] Nancy Thomas: Could we get a copy of that demographic report? Can the board get a copy?

[11070] Marie dela Cruz: Sure.

[11070] Nancy Thomas: I don't think we've seen it.

[11072] Marie dela Cruz: OK. It should have been attached to one of the board items, but yes. OK.

[11078] Nancy Thomas: 92% ADA, we know that COVID had a lot to do with absences, and it seems to me to, it's too conservative. I just feel it's too conservative.

[11090] Marie dela Cruz: Yes, so within the criteria and standards, although we have historically been able to reach, you know, 96, 97%, if in the last two years we've only shown 91, 92%, If you go more than 1 or 2 percent in your projections, you'll get a not met in the criteria and standards. So it may seem conservative. Our goal is to get higher, yes. I understand that. But in terms of projections, we have to stay within the standards.

[11124] Nancy Thomas: Well, could you add the 1 percent?

[11127] Rachel Bloom: Sure.

[11130] Nancy Thomas: You left out LR, the learning recovery, and the art and music grant. And I don't know, don't we usually get told, well, we got told in the governor's budget how much we could expect, which is a cut in both of those. But why, don't we fund personnel out of some of that money, you know, in our LCAP and stuff? And if you don't put it now in the budget, how is it that you can, can justify adding personnel that maybe is expecting to be funded?

[11165] Marie dela Cruz: No. The LRE is in the budget. It was the arts music. The arts music grant is not. So we didn't include the arts music grant.

[11175] Nancy Thomas: And that didn't have any personnel in it? That didn't, no. OK. OK. And anyone else for questions? I've asked three. But you did give me some. One more. OK. Or maybe two more.

[11190] Phuong Nguyen: I object.

[11190] Nancy Thomas: No, I'm just kidding. I'm just kidding. Our percentage for special ed, are we tracking that? Is there a way that you can give us an idea? We're more than our other districts in Alameda County. And it would be nice to see how much we are spending and why. So maybe that's not a question for you, but for special ed department. But it really would be helpful. for the board to track that. And then my last question. I don't understand what the $1.1 million transfer of indirect funds is all about. If I knew it before, I forgot.

[11231] Marie dela Cruz: So most of our restricted funds allow us to transfer indirect costs to general fund. That's what that is for administrative and those types of costs.

[11244] Nancy Thomas: OK. Thank you. Seeing no other board comments. They're afraid. Okay, we move on to 14.1. And we do have a public hearing. Oh, yes. Thank you. 13.1. Public hearing is open for the 23-24 proposed budget. Would anyone like to address the board? Seeing none, public hearing is closed. So next we move on to 14.1. 14.1 is a verbal summary of the financial terms of the employment agreement for the assistant superintendent for educational services. is to approve an addendum to the assistant superintendent's contract, which will provide her with a salary of $208,404 for the 2022-23 school year. Upon receipt of an overall positive evaluation for the 2023-24 school year, her salary will be increased to $2,020,000. $220,000, thank you, $908, effective July 1, 2024. Next, we have a public speaker that would like to speak on 14.2, Ms. Parks.

13.1 Public Hearing on the 2023-24 Proposed Budget

13. PUBLIC HEARINGS

14. NEW BUSINESS

14.1 VERBAL SUMMARY of the financial terms of the employment agreement for the Assistant Superintendent for Educational Services.

14.2 Review, discussion and approval of employment agreement for the Assistant Superintendent for Educational Services.

[11363] Cindy Parks: Okay, while I understand that What is here happened back there this evening. I feel that this is very poor disclosure to the public, first of all. Secondly, the preparation of this document is extremely confusing. You have a contract that Ms. Pierce-Davis got when she was hired in 2021. You have amended it twice, I believe. And in trying to go back to all of the documents that you don't even reference, I mean, it's like this is so confusing, okay? Her contract ended, will end the end of this month. There is nothing in here about a term which was in your May 4th document that came to you. This has nothing extending the term. This only deals with salary. The document that you had on May 4th that Dr. Milliken brought to you had a section regarding the term. You don't reference the current salary of 100 and well I'm not even sure what it is because 192 66.67 or is that then she got the 2% and it's 196 820 I mean you don't even reference on here what her current salary is to let the public know it's great that you've read out what she's going to be making but where have you told the public you know, there isn't even anything referenced in the agenda that lets them know where she is now versus where she's going. Where's the, you know, where's the disclosure there? Where's the transparency? You have a typo in the last paragraph where it says addendum and amendment. You put a dollar sign number two when it should be number two. I just think that this is a very poorly drafted document and it's lacking all the components necessary and it isn't proper disclosure Which especially for an executive in a school district or a city is supposed to be there. Thank you.

[11494] Nancy Thomas: Thank you Superintendent, would you like to speak to this?

[11502] Penny DeLeon: Absolutely, so Yes, this was drafted by our attorney based on all of the documents from the previous meeting.

[11514] SPEAKER_27: So you're right, we could have brought this. But yeah, so that's my fault, and I will accept responsibility for that. So the term of this agreement is for one year, as is indicated by the fact that she has to have a positive evaluation for it to move forward. And we can revise that. We can revise that upon approval and then present another copy.

[11545] Nancy Thomas: Thank you. Any comments from the board? Member Hill?

[11554] Aiden Hill: Yeah, I'd just like to support Dr. DeLeon's recommendation that we just add the one-year term to this.

[11564] SPEAKER_27: To this document? Yes.

[11568] Nancy Thomas: then I guess I would ask for a motion to approve it with the amended one-year term called out.

[11578] Kat Jones: I'll make a motion to approve with the addendum of the one-year term added on there.

[11590] Nancy Thomas: I second. OK. Member Jones makes the motion. Member Nguyen seconds.

[11596] SPEAKER_10: Please vote.

[11604] Jodi Croce: Sorry, just one moment. I wanted to get the addendum in there. Thank you. Voting's open. Votes are in. 5 aye.

[11631] Nancy Thomas: I don't know if this is out of order, but in the interest of transparency, can we talk about the percentage increases that this represents? Absolutely.

[11642] Penny DeLeon: This represents a salary increase of 8%, which is retroactive to the beginning of this year. That in combination with the 2% that she had already received is 10%, which is equal to what was bargained with our other groups. She will receive upon the end of her one year term, as indicated here under the 22-23 school year with a positive evaluation, not just satisfactory, but positive evaluation. beginning on the first day of July 1st, 2024. She would then commence with 6%, which is not retroactive to, so that's what it is.

[11698] Nancy Thomas: Okay, thank you very much, and congratulations. Dr. Nicole. And for anyone in the public that doesn't know this, Dr. Nicole got her doctorate about a week or two ago. Congratulations. OK, next we move on to the approval of the SIPSAs, single Plan for Student Achievement. There's six of them in there, I believe. So Superintendent, or?

14.3 Approval of Single Plan for Student Achievement (SPSA), Part 1

[11752] Penny DeLeon: Dr. Pierce-Davis, would you please present the item on our Single Plans for Student Achievement?

[11758] Nicole Pierce-Davis: Thank you. Sounds so good. Thank you. So tonight we bring you and as well as Miss Cairns, who's available in the audience if there are any questions to process as well. The single plan for student achievement of multiple schools. Our goal this year was to bring at least four ahead of time so that we didn't bring them all on the same date but our principals. really took that challenge on and we had far more than we anticipated. So we exceeded our goal. Just as a review for our community, school plans for student achievement are developed in coordination with their SSE, school site councils and principals. So this is really a representation of the community and how the community wants to prioritize the funds that they've been allocated. through, again, through the LCAP directly to school sites. We're happy to answer any questions that you may have. Although principals are not available today, if you did have questions that we would not be able to answer, we can always pull that agenda item and put it on the June 15th and have principals here to answer any questions. Thank you.

[11826] Nancy Thomas: Questions or comments? Okay, seeing none, please vote. I would entertain a motion to approve the single plan for student achievement, part one.

[11841] Kat Jones: I'll make a motion to accept the six plans that are set before us today in part one.

[11856] Phuong Nguyen: I second.

[11857] Nancy Thomas: Member Jones makes a motion. Member Nguyen seconds to approve the single plans for student achievement, part one. Please vote.

[11877] Jodi Croce: Thank you. Votes are in, 5 aye.

15. CONSENT AGENDA: PERSONNEL ITEMS

[11880] Nancy Thomas: Thank you. Next, we move on to the consent agenda, personnel items. So, yes? What was the personnel report? Is there a question about that? Well, do we vote on these separately anyway? No, OK. OK, so Member Hill wants the personnel report pulled. If there are no further pulls on this, I would entertain a motion to approve 15.3, 2022-23, and 2023-24 CSEA salary schedules. and the 2022, 23, and 2023, 24 NEWMA salary schedules.

[11935] Aiden Hill: I move what President Thomas just said.

[11939] Nancy Thomas: I'll second. OK, it's been moved and second to approve items 15.3 and 15.4, the salary schedules for CSEA and NEWMA. Please vote.

15.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

15.3 2022-23 and 2023-24 CSEA Salary Schedules (Approved on Consent)

15.4 2022-23 and 2023-24 NEWMA Salary Schedules (Approved on Consent)

[11970] Jodi Croce: Votes are in. Five ayes.

[11972] Nancy Thomas: Thank you.

15.2 Personnel Report

[11975] Penny DeLeon: Back to 15.2. Pardon? We need to go back to 15.2.

[11980] Nancy Thomas: Oh, yes, 15.2. Member Hill.

[11982] Aiden Hill: Yeah, thank you. And I'm sorry I didn't get this question in earlier. But just a clarification. So one of the employees is taking a leave of absence. And I just wanted to understand what a 0.1 means. Because I know that we don't have that Miss Ingham-Watters here, but if somebody could just explain that.

[12009] Elisa Martinez: Tony's here. Miss Stone is still here.

[12012] Jodi Croce: Yes, would you please come up?

[12017] Toni Stone: Sure, so the employee that this is referencing is a 0.7 employee, which means they held a 0.5 previously. We added another 0.2 for them this past year, this year we're in now. Next year, the employee is looking to be a 0.6 FTE. So they're taking a leave of absence for the 0.1 to bring them down to a 0.6. And if you think about 1.0 as five days a week, and a .2 being each day, three days out of the five.

[12051] Aiden Hill: So they're moving to three days. Correct. OK, great. OK, that was my only question. Thank you. You're welcome.

[12058] Nancy Thomas: Would you like to make a motion, Amber Hill?

[12061] Aiden Hill: I move that we approve the personnel report.

[12065] Nancy Thomas: I'll second that.

[12067] SPEAKER_10: Please vote.

[12085] Jodi Croce: Voter in, five aye.

16. CONSENT AGENDA: NON-PERSONNEL ITEMS

[12089] Nancy Thomas: Thank you. Next, we move on to the consent agenda. There are 1, 2, 3, 4, 5 items. We have already pulled item 16.8. So member Nguyen?

[12105] Phuong Nguyen: I'd like to pull item 16.4, please. OK, member Nguyen pulls 16.4.

[12109] Nancy Thomas: Member Hill?

[12115] Aiden Hill: Now I'd like to post 16.7.

[12116] Nancy Thomas: 16.4, 16.7, and 16.8. So with that, I would entertain a motion to approve 16.2, monthly purchase order report. 16.3, elementary social-emotional learning curriculum character strong, and 16.5, central State University, Student Teaching, 16.6, University of Massachusetts Global Supervised Internships.

[12156] Phuong Nguyen: Oh, sorry. I apologize. Could we also pull item 16.3? 16.2? No, 16.3. 16.3.

[12170] Nancy Thomas: OK, let's make a motion. And please include the numbers that you're making the motion for.

[12176] Aiden Hill: So I make a motion to approve 16.2, the monthly purchase order report, 16.5, the Central State University College of Education MOU, and 16.6, University of Massachusetts Global Supervising Internship Agreement.

[12195] Nancy Thomas: May I have a second? I'll second that. Member Hill makes the motion. Member Jones seconds. Please vote. Please vote.

16.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

16.2 REPORT: Monthly Purchase Order Report (Approved on Consent)

16.5 Central State University College of Education MOU Regarding Student Teachers (Approved on Consent)

16.6 University of Massachusetts Global Supervised Internship Agreement (Approved on Consent)

[12220] Jodi Croce: Votes are in. Five aye.

16.3 Elementary Social-Emotional Learning (SEL) Curriculum - Character Strong (23-24)

[12223] Nancy Thomas: Thank you. Item 16.3, elementary social-emotional learning. Ms. Nguyen?

[12230] Phuong Nguyen: Hi, just a quick overview. Can you, can staff tell us how that program has been working this last year in terms of strengths, weaknesses, if you can speak to that?

[12248] Nicole Pierce-Davis: Yes, it seems to be working most positively at our elementary schools. Specifically at our schools where we have a PBIS support, somebody who can go into classrooms, provide that real-time coaching support. We did bring an individual on who can support with those at our two Title I elementary schools. And that's been positive, right? We've seen that certification. I think both are going to be gold certified for PBIS this year. Where we've struggled is secondary, specifically high school. It just doesn't, it doesn't, it hasn't seemed to sort take as well. There's a couple different options for what this could look like moving forward and so those are going to be discussions for next year. We're also rolling out The way in which it could happen, there's sort of a lag here. Because as you know, we're rolling out ethnic studies next year as part of a state mandate as well. And the recommendations from the curriculum council is that we pair that class with a class called freshman seminar and bring that back into the district. Not that we're adding another elective, but just ethnic studies is going to take up a block. And so do we make it a full year or do we pair it with another class? All of these decisions are sort of going to be made in the next year. And so there's discussions about possibly really pushing it into that specific ninth grade class, which would look much different than sort of a school-wide, you know, seniors who are becoming adults, those kinds of things. That being said, I would say just because you're about to be an adult does not mean you do not need social-emotional learning. We see that every day, whether you're adults or children. We just have some more work to do. It's a buy-in on all levels, too. It's not just students, it's teachers, it's staff. And so if it's not character strong, which is what our curriculum council chose, then we need to go back to curriculum council and ask for more suggestions.

[12360] Phuong Nguyen: OK, great. I really appreciate that answer. Thank you, because I was making the assumption that I was working in the elementary schools, but may have some issues in the secondary schools.

[12372] Nancy Thomas: Thank you. Could I ask a question? It says that the Care for Strong is an elementary curriculum, that we are approving only the elementary curriculum, so it would be more expensive if we were paying for the secondary, correct?

[12390] Nicole Pierce-Davis: So one thing I do want to note, when we changed the quote to this agenda item. We took out the professional development because we were trying to, you know, we've already had it for a couple of years. We didn't need that. And it looks like what's been added back in now is the secondary. You can see it on that second line item there where it says two licenses. It's cheap. It's about $1,000 for both of those licenses. So I would assert to the board you have a choice. We have no problem pulling it and adding it to June 15th with that agenda removed, although given the timeline and that we're not going to have curriculum council meet over the summer, most likely we were going to recommend moving forward with the secondary license again while we try to work it out and see what that would look like the following year. So really, it is the board's choice. It is how you want to proceed. But I do think it's important to note that that's a mistake. That shouldn't be on there. It looks like they took one thing off and snuck in another thing. Could we approve it with that amended or eliminated? With the secondary eliminated, we absolutely can. And then, again, most likely we'd probably bring the secondary back to you, or we could wait until the beginning of next year. We have some options.

[12462] Nancy Thomas: You may go into something else entirely anyway. Yeah. OK. So would you like to make a motion, Ms. Nguyen, to that effect?

[12470] Phuong Nguyen: Sure. I'd like to make a motion with an addendum to not renew the secondary. school licenses.

[12484] Jodi Croce: I'm sorry for clarification that was to not renew the secondary.

[12488] Phuong Nguyen: So not renew to remove the second.

[12492] Nancy Thomas: OK. And is there a second.

[12496] Aiden Hill: I second.

[12497] Nancy Thomas: Remember when makes motion member Hill seconds to accept it with the removal of the secondary. Please vote.

[12523] Jodi Croce: Thank you. Votes are in.

16.4 CONTRACT: Lozano Smith Attorneys at Law - Agreement for Legal Services 2023-2024

[12525] Nancy Thomas: Five ayes. Thank you. Next, we move on to 16.4, Lozano-Smith, Attorneys at Law. Zuin?

[12532] Phuong Nguyen: Thank you, President Thomas. I just have a quick comment. I'm not, I'm not, I do have concerns with this contract. Just in general, you know, Lozano Smith, attorney at law, have had in the past put our district in a liability in one main huge case regarding CPRA requests and which caused the district several hundred thousand dollars and exposed us to liability. So I'm not, I am a no on this one.

[12579] Nancy Thomas: That's it. Thank you. May I have a motion to approve 16.4? I move to approve 16.4.

[12587] Aiden Hill: I'll second.

[12593] Nancy Thomas: Hill moves, and Member Jones seconds to approve the Lozano-Smith contract. Please vote.

[12613] Jodi Croce: Thank you. Votes are in for aye, one nay from Member Nguyen.

16.7 CDW-G Wifi Equipment Purchase

[12619] Nancy Thomas: We move on to 16.7. Wi-Fi equipment purchase. Member Hill.

[12628] Aiden Hill: Yeah, thank you. And I'm sorry I didn't get these questions in earlier. I had a community member reach out with some questions and concerns about this agenda item. And so I just wanted to get some clarifications. And so it does look like, well, so one of the areas that this person had identified that there were challenges was seeing And let me, sorry, I've got to go click on it. Wait, excuse me.

[12656] Nancy Thomas: I'm sorry. Thank you for reminding me. We do have a public speaker on this. Sorry, thank you. Ms. Parks, please come forward. I apologize.

[12664] Richelle Piechowski: I was going to just let Mr. Hill go up.

[12667] Cindy Parks: If I even needed to get up here, he was going to cover the same thing. So here's the thing. It's a little bit confusing. You approve this item. with a particular vendor, then they came back and said, oh, I can't do this. So then you went out, or then you went and did a piggyback, or you got new quotes with CDW and AMS, and you have paperwork that shows, or you have how much money they're going to charge, and you have the quote from, CDW, but I don't see anything in here that shows an amended installation cost. I don't see the piggyback arrangements. So I'm just kind of, this looks like it was, it kind of fell through and then it was pieced together and it's missing pieces. So I would hope that you would take a little bit closer look at this, because this district has updated the Wi-Fi several times. And it always seems that as soon as it gets done, then the staff and the students are complaining, saying that the Wi-Fi is not working sufficiently to fully cover the campuses. And you ran into the same situation with the clocks, bells, and PA system when that got hooked up with Measure G. So just making sure that what you're paying for is what you've gotten. You've heard from the students recently about how it's not worked at the high school and the junior high. And I would hope that before you spend so much money that you ensure that this is going to do the job that it needs to do. Thank you.

[12775] Nancy Thomas: Thank you. So Member Hill, you pulled this item?

[12779] Aiden Hill: Thank you. Yeah, and so a community member reached out and expressed a few concerns, and a couple of them were just related to transparency, and they were asking about, well, you know, where were some of the quotes? Like, where's the piggyback quote? Where's the AMS quote? And it looks like those have since been posted under administrative content, but if there's a way that we could make that visible for everybody, that would be great. So I think that those issues got addressed. But the one question that I have, and again this was brought up by the community member that reached out to me, was so that this vendor, Colligo Systems, You know, they said that they had, due to unforeseen circumstances, they couldn't handle the equipment portion, so that's why we had to go out. But I had heard some concerns around this vendor, and I heard that they And I don't know whether this is true or not, so this is why I'm asking the question, that they're kind of a one-man shop. And so I just want to make sure that we really feel comfortable that we're ready to move forward with this or whether we should take a second look at it, again, since it's so much money. And so I'm hoping that we could just get a little bit more clarity on this.

[12864] Marie dela Cruz: Colligo Systems is not a one-man shop. They are working with several school districts. They're a pretty large company if you look them up. And yeah, unfortunately, the equipment side of the contract could not be fulfilled. So we right away went out and got these quotes, which are part of a piggyback contract. And because Colego was very much involved in identifying our needs and is very familiar with the project, it just makes sense to continue for them to do the installation. Otherwise, we'd have to start all over, and it could just further delay this project.

[12900] Aiden Hill: Great, thank you. And so I'm glad to hear that they're a bigger outfit. So that's great. And then just could you help us understand, why were they not able to handle the equipment part of it?

[12912] Marie dela Cruz: That we're not privileged. It's a relationship maybe between them and the vendor, but that's not something that I can really provide right now.

[12927] Aiden Hill: OK, thank you.

[12929] Nancy Thomas: With that, can I have a motion, Member Hill?

[12937] Phuong Nguyen: I'm comfortable making the motion. I've worked with CDWG a lot of times, ordering equipment for technology projects. So I make the motion to approve it.

[12951] Nancy Thomas: Member Nguyen moves to approve. May I have a second? I'll second. Ms. Plancarte makes second. Please vote.

[12971] Jodi Croce: Thank you. Votes are in. 5 aye.

17. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

17.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[12975] Nancy Thomas: Thank you. So next, we move on almost to the end of the meeting with Board of Education Committee reports, announcements, requests, debrief. But we pulled that one earlier in the beginning of the meeting. So let's begin with member Nguyen.

[12995] Phuong Nguyen: Thank you, President Thomas. I do not have anything to report back on the committees, although I will be filling in for Member Jones for the SELPA on June 13th. So Ms. Croce, if you can remind me, that would be great. Thank you. I would really appreciate it. And I don't have any requests, but I do have a statement that I would like to make tonight. So I'll go at it. So today marks the last day of school and an official end to the class of 2023 K-12 experience. Congratulations, class of 2023. You all have spent your first two years of high school in distance learning, and I am in awe of your resilience, dedication, and determination to not let any potential learning loss get in the way of your success. It was evident at senior awards night that so many of you had made honor roll and competed for high honors and rewarded with scholarships. I'm so proud and full of emotions because no matter where you go from here, you will have that grit and determination to carry you through any and all difficulties in life. I wish you all great success in your future endeavors. to the eighth graders and fifth graders who are promoting to the high school and junior high. Congratulations. You too have gone through a lot and I want you to remember that although the transition to high school and the junior high may seem scary at first, You have to remember, first and foremost, I hope that you look at it as a new beginning, a reset, a time to start new relationships and make new connections, make new friends, and build a solid foundation with your new teachers. I hope you find excitement in your new adventures ahead. Lastly, to all our teachers, staff, and executive team, thank you for finishing the year strong. There were hiccups along the way and we overcame them. I want to especially thank everyone who went above and beyond year after year for our students and families in the district. The work that you do is tremendous and unwavering. As our district continues to grow and change for the better, we have to remember that there will be occasional failures, but those failures are not what defines us. Remember, Small progress over time builds long lasting positive impactful changes. So we should not be afraid of failure, but rather embrace what we can learn from it. Try our best to not to repeat it and build lasting progress from it. There were so many wonderful accomplishments and I just want to conclude that and say thank you and have a wonderful summer break. Enjoy your families and friends and try really hard to relax and chill. Please.

[13183] Nancy Thomas: Thank you.

[13196] Carina Plancarte: I don't have anything to report as far as committees are concerned. But I did want to just go ahead and really just congratulate all of the educators and the staff on completing a great year and also to our students, our graduates, I wish you all the best to those who are moving on and to those who are moving up to the high school and to the junior high and the other sites. I really do wish everyone the best. of luck. And I also just wanted to touch on a few things that I've been a part of. And it just really is a testament to just the commitment that our staff has for our students and our community, and also our parents and our families. And I attended a kinder celebration at BGP And it was our very first celebration according to the staff and it was just magnificent to have all the parents there and really celebrating their little kinder students and and then also Yesterday just yesterday. We had a fun day at BGP as well and you really I think what I But the ones to celebrate there were the staff, the teachers, they were welcoming to the parents. They knew that they wanted to put something great out for our students and it wouldn't have been done without the outreach to families to come and help. And really, I think that The past few years have been really rough as far as feeling like we're back to normal. But I have to say that the end of the year has really shown that we're somewhat back to normal. And it's so nice to see a gathering of families and parents supporting our staff and our students and really just participating. So thank you to the staff and for them to have open arms to that and to really just make us feel like we're a part of the community too because I think for some time families have felt somewhat isolated. You know, we're not able to be a part of things and it was just great to see that. And then I also attended a Wizard of Oz play at Schilling and it's my understanding that this also happened at Lincoln and I just Honestly, it was so great to see that, to see arts in our school. And my take from that was the feedback was that there were a lot of students who participated in the play who were otherwise not very confident and were even shy and didn't speak up. And just to see the growth in those students is something to also celebrate. So I want to also thank, you know, again, the staff for being welcoming to do, you know, for providing events such as that. And then, of course, the family for supporting them, the students and the staff. So thank you so much. I look forward to next year.

[13394] Kat Jones: For me, no committee. report at this point but tomorrow night at high school graduation you will be my and I'm going to get emotional about it. It will be my last sixth grade class that I had in the district and I really really look forward to shaking your hands and congratulating you tomorrow. That class is very very memorable to me and I look forward to seeing you with smiles on your face and giving you potentially a hug afterwards. Thank you.

[13432] Richelle Piechowski: It's a big deal for me. Yeah, it should be.

[13440] Aiden Hill: So echoing my fellow board members, just want to thank all the students for all their hard work this year and wishing you a well-deserved summer break, as well as all of the educators that made it happen. And so that's first and foremost. And then secondly, I just want to congratulate Dr. Pierce-Davis for her extension and looking forward to making the 23, 24 year a great year. So thank you.

[13476] Nancy Thomas: Thank you. Well, I'd like to say amen to Phoung Nguyen's remarks as well as the remarks of the rest of you about the wonderful year we're exiting and looking forward to the next year. I do have a few requests. So one of them was I mentioned earlier.

[13502] Aiden Hill: Yeah, I forgot to make the update about the committee. So I'm not sure of the exact date, but we do have an audit committee meeting. I think it's in a couple of weeks. It should be out on the board calendar. But other than that, no updates. And sorry for the interruption.

[13521] Nancy Thomas: That's fine. Yeah, my one request is two requests. Demographic report, if we can get a copy of that, And also, I'd like to see us prioritize, because I was at the junior high today, and every time they said junior high, we're no longer a junior high. We're a middle school. So if we could prioritize renaming the junior high and go through that process.

[13548] Penny DeLeon: Is that a request to put that on as an agenda item? To review the board policy and informational?

[13555] Nancy Thomas: I think the board has been through it recently. Oh, OK. So I think if you get, you know, learn about it and read about it, you'll see that we usually go, and we can all talk to you about it too. We go through a process of getting a community committee together. Oh, OK. Wonderful. OK. Great. But we wouldn't want to start that until the beginning of the next year. And then just, I have to say, I live about a block and a half down from Kennedy. And for their back to school night and also for this morning's promotional ceremony. I mean, I could hardly get to my house because of all the traffic and all the people. So it's so great to see all the parents and the community coming out to all these events that we've had this last month. It's kind of a nice time of year. Yeah. So next, superintendent.

18. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

18.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[13612] Penny DeLeon: Thank you. Well, I don't know what I could say that hasn't already been said. You are all so very eloquent. Just to reiterate, we're so very proud of our graduating class and all of our students who promoted. You make us so very proud and many thanks to everyone who's helped them along the way. And then also, I just want to remind the board that we have a board retreat coming up. on June 21st from 8 o'clock to 5 o'clock. And do send me your items that you would like to have covered. We will, of course, be reviewing roles, responsibilities. We will set norms. We will draft board overarching goals for the district. And we will align everything that we do, our LCAP, all of our documents back to those goals and set We will set actual measurable targets and begin to talk about actions and the things that the board wants to see in this district. We are going to very much be an action research district. So I'm really excited about that work and you'll We will report out about the board retreat after we've had it. And so everybody knows. And we will go over all the goals and all of those things. And so if you want to send those to me, President Thomas. And I will be meeting with the facilitator to discuss the day. And I really, really look forward to it. It has been an absolute pleasure thus far. You five are fabulous. And I want to thank you so much for all of your help so far. Thank you.

[13723] Nancy Thomas: Thank you. Member Wynn. And then Member Hill.

[13727] Aiden Hill: So can I make a motion to extend the meeting until 12 midnight? Would you support that member?

[13739] Phuong Nguyen: Absolutely not. I just have a I just have a very, very quick shout out to our junior high PTSA parents, you know, for and Miss Nicole Izant in particular, who led led the parents today and yesterday and organizing the ceremonial, all the ceremonial decorations for their promotion today. And I think she got a huge compliment because our high school reached out and said, could you guys please leave? Would you mind leaving the plants and stuff up for graduation the day before? for tomorrow and I thought that was great. So I know the parents have been tremendously involved and I always like to thank Ms. Sara Canales for also allowing us to reach out to the vendor, her vendor to be able to get the stage skirt and things that we needed for the eighth grade promotion. So thank you so much for everyone collaborating and special thanks to all the parents who have been helping out at all the sites for promotion and all the year-end activities. Again, in joint partnership, we can't do this without you. So thank you.

[13819] Nancy Thomas: Thank you. Well said. Well said. Well, I have to say this is the second time in a row, and maybe it's third or fourth time, when we haven't had to extend the meeting. So congratulations on an efficient meeting. I think we got everything done that we needed to get done.

[13835] Penny DeLeon: And it was LCAP and budget.

[13837] Nancy Thomas: Yeah.

[13838] Kat Jones: I know. That's pretty impressive.

19. ADJOURNMENT

19.2 Adjournment

[13839] Nancy Thomas: Yeah. Thank you. And so without any further input, I would like to see a motion for adjournment.

[13851] Kat Jones: I'll make a motion to adjourn. I'll second.

[13855] Nancy Thomas: OK. Member Jones, motions to adjourn. Member Plancarte, seconds. Please vote.

[13867] Carina Plancarte: I'll have to verbally say, yes, I got too excited, and I locked out.

[13873] Olivia Rangel: That was me last time. And you what?

[13877] Carina Plancarte: I locked out. I shut down my computer. So I, yes. Thank you.

[13882] Jodi Croce: Votes are in.

[13883] Phuong Nguyen: Five ayes. OK.

[13885] SPEAKER_09: Nice move. Nice move. Nice move. Nice move.

3. CLOSED SESSION (Closed Session)

3.1 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, § 54957, subd. (b)(1)) (Closed Session)

3.2 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - NTA and CSEA (Closed Session)

3.3 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a)): Employee group- Contracted Management; District Negotiator: Superintendent, Position: Assistant Superintendent for Educational Services (Closed Session)

3.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)[(2) or (3)]: One Case (Closed Session)

16.8 MINUTES: Minutes of the May 18, 2023 Regular Meeting of the Board of Education (Removed by Board)

19.1 PLACEHOLDER - Extend Meeting (Not Found)

[90] 1. CALL TO ORDER

[90] 1.1 Meeting Practices and Information (Estimating)

[103] 1.2 Roll Call Member Plancarte joined at 6:02 PM. Student Member Torres not present.

[114] 1.3 Public Comment on Closed Session Items

[122] 1.4 Recess to Closed Session

[122] 4. REPORT OF CLOSED SESSION ACTIONS

[122] 4.1 Report of Closed Session Actions

[122] 5. RECONVENE TO OPEN SESSION

[6994] 5.1 Pledge of Allegiance

[7014] 6. APPROVAL OF AGENDA

[7014] 6.1 Approval of the Agenda

[7060] 7. EMPLOYEE ORGANIZATIONS

[7060] 7.1 Employee Organizations

[7493] 8. PUBLIC COMMENT

[7666] 8.1 Public Comment on Non-Agenda Items

[7683] 8.2 Public Comment on Agenda Items

[7703] 9. SUPERINTENDENT REPORT

[7703] 9.1 Superintendent Report

[8369] 10. STAFF REPORT

[8369] 10.1 2023-2024 Proposed Local Control and Accountability Plan (LCAP)

[9621] 11. PUBLIC HEARINGS

[9621] 11.1 Public Hearing on the 2023-24 Local Control and Accountability Plan (LCAP)

[9656] 12. STAFF REPORT

[9656] 12.1 2023-2024 Proposed Budget

[11303] 13.1 Public Hearing on the 2023-24 Proposed Budget

[11303] 13. PUBLIC HEARINGS

[11363] 14. NEW BUSINESS

[11363] 14.1 VERBAL SUMMARY of the financial terms of the employment agreement for the Assistant Superintendent for Educational Services.

[11363] 14.2 Review, discussion and approval of employment agreement for the Assistant Superintendent for Educational Services.

[11752] 14.3 Approval of Single Plan for Student Achievement (SPSA), Part 1

[11880] 15. CONSENT AGENDA: PERSONNEL ITEMS

[11970] 15.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

[11970] 15.3 2022-23 and 2023-24 CSEA Salary Schedules (Approved on Consent)

[11970] 15.4 2022-23 and 2023-24 NEWMA Salary Schedules (Approved on Consent)

[11975] 15.2 Personnel Report

[12089] 16. CONSENT AGENDA: NON-PERSONNEL ITEMS

[12220] 16.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

[12220] 16.2 REPORT: Monthly Purchase Order Report (Approved on Consent)

[12220] 16.5 Central State University College of Education MOU Regarding Student Teachers (Approved on Consent)

[12220] 16.6 University of Massachusetts Global Supervised Internship Agreement (Approved on Consent)

[12223] 16.3 Elementary Social-Emotional Learning (SEL) Curriculum - Character Strong (23-24)

[12525] 16.4 CONTRACT: Lozano Smith Attorneys at Law - Agreement for Legal Services 2023-2024

[12619] 16.7 CDW-G Wifi Equipment Purchase

[12975] 17. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

[12975] 17.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[13612] 18. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

[13612] 18.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[13839] 19. ADJOURNMENT

[13839] 19.2 Adjournment

[99999] 3. CLOSED SESSION (Closed Session)

[99999] 3.1 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, § 54957, subd. (b)(1)) (Closed Session)

[99999] 3.2 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - NTA and CSEA (Closed Session)

[99999] 3.3 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a)): Employee group- Contracted Management; District Negotiator: Superintendent, Position: Assistant Superintendent for Educational Services (Closed Session)

[99999] 3.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)[(2) or (3)]: One Case (Closed Session)

[99999] 16.8 MINUTES: Minutes of the May 18, 2023 Regular Meeting of the Board of Education (Removed by Board)

[99999] 19.1 PLACEHOLDER - Extend Meeting (Not Found)

1. CALL TO ORDER

Meeting Practices and Information

Type Procedural IN-PERSON MEETING INFORMATION:

NUSD has opened its boardroom for in-person meetings and will follow the State's and Alameda County's safety guidelines for public gatherings. Please refrain from attending in-person meetings if you have any of the following symptoms: Loss of taste/smell Difficulty breathing Vomiting Diarrhea Fever Cough Headache Sore Throat Runny Nose For additional COVID-19 information please go to https://www.newarkunified.org/covid-19 or https://www.acoe.org/guidance

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in-person at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-card with the Executive Assistant.

Roll Call Member Plancarte joined at 6:02 PM. Student Member Torres not present.

Type Procedural TRUSTEES:

President Nancy Thomas Vice President/Clerk Aiden Hill Member Katherine Jones Member Phuong Nguyen Member Carina V. Plancarte

STUDENT BOARD MEMBER:

Member Diego Torres

Public Comment on Closed Session Items

Type Procedural PURPOSE:

The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the community to express their views to the Board.

If a constituent wishes to address the Board on any agenda item: In-Person Comment: please submit a completed speaker card to the Board's Executive Assistant before the start of the meeting, or prior to the calling of the section for public comment. Audio-Only Virtual Comment: please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org by 1:00 PM the day of the meeting. Please label your email as " AUDIO-ONLY PUBLIC COMMENT" and include your name as it will appear on Zoom, your phone number, email address, and the agenda item number related to your comment.

Please see detailed instructions for public comment on the link: http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

Recess to Closed Session

Type Procedural PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

3. CLOSED SESSION

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, � 54957, subd. (b)(1))

Type Action, Information, Procedural

PURPOSE:

Information will be provided by the Superintendent and Executive Director of Human Resources.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - NTA and CSEA

Type Action, Information, Procedural PURPOSE:

Information may be provided by the agency negotiator, Executive Director of Human Resources. Assistance from the legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NTA & CSEA.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a)): Employee group- Contracted Management; District Negotiator: Superintendent, Position: Assistant Superintendent for Educational Services

Type Action, Discussion, Procedural PURPOSE:

Information may be provided by the agency negotiator, the Executive Director of Human Resources, and the Superintendent. Assistance from legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include Unrepresented Supervisors and Contracted Management.

CONFERENCE WITH LEGAL COUNSEL � ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(2) or (3)]: One Case

Type Action, Discussion, Procedural PURPOSE:

Information may be provided regarding significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One case

4. REPORT OF CLOSED SESSION ACTIONS

Report of Closed Session Actions

Type Action, Procedural

PURPOSE:

If available, a report of the closed session will be provided by the Board President.

5. RECONVENE TO OPEN SESSION

Pledge of Allegiance

Type Procedural PURPOSE:

The Governance Team will recite the Pledge of Allegiance

6. APPROVAL OF AGENDA

Approval of the Agenda

Type Action

Recommended The recommendation is that the Board of Education approve the agenda for this meeting. Action

PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

Motion & Voting The recommendation is that the Board of Education approve the agenda for this meeting except item 16.8.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

7. EMPLOYEE ORGANIZATIONS

Employee Organizations

Type Information

PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA: Sean Abruzzi

2. CSEA: Maria Huffer

3. NEWMA: Vicenta Ditto

8. PUBLIC COMMENT

Public Comment on Non-Agenda Items

Type Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

Public Comment on Agenda Items

Type Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

9. SUPERINTENDENT REPORT

Superintendent Report

Type Information

PURPOSE:

The superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

BACKGROUND:

The presentation and information will be provided by the Superintendent

10. STAFF REPORT

2023-2024 Proposed Local Control and Accountability Plan (LCAP)

Type Discussion, Information PURPOSE:

To present the 2023-24 Local Control and Accountability Plan (LCAP) to the public and the Newark Unified School District Board of Education.

BACKGROUND:

The 2023-24 LCAP is available for public inspection as an attachment to this agenda and also in person at the Business Services office.

Education Code � 52062(b)(2) A governing board of a school district shall adopt an LCAP or annual update to the LCAP in a public meeting. This meeting shall be held after, but not on the same day as, the public hearing held pursuant to paragraph (1). This meeting shall be the same meeting as that during which the governing board of the school district adopts a budget pursuant to Education Code � 42127 (a)(2).

The public hearing on the proposed LCAP was held earlier in this meeting. Staff will recommend the adoption of the 2023-24 LCAP at the Board's meeting on June 15, 2023.

File Attachments 23-24 LCAP Superintendent Responses to Parent Advisory _ Respuestas del superintendente al aviso para padres (1).pdf (283 KB) LCAP Public Hearing BOE Presentation 2023.06.01.pdf (2,479 KB) 2023_Local_Control_and_Accountability_Plan_Newark_Unified_School_District_20230526 (1).pdf (1,306 KB)

11. PUBLIC HEARINGS

Public Hearing on the 2023-24 Local Control and Accountability Plan (LCAP)

Type Procedural

PURPOSE:

To present the 2023-24 Local Control and Accountability Plan (LCAP) to the public and the Newark Unified School District Board of Education, and for the Board to conduct a Public Hearing.

Staff will recommend the adoption of the 2023-24 LCAP at the Board's meeting on June 15, 2023.

BACKGROUND:

Notice of the public hearing was posted in English and Spanish at all NUSD school sites and the District Office on May 19, 2023 (see attached).

The 2023-24 LCAP is available for public inspection as an attachment to this agenda and also in person at the Business Services office.

Education Code � 52062(b)(1) A governing board of a school district shall hold at least one public hearing to solicit the recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the LCAP or annual update to the LCAP. The agenda for the public hearing shall be posted at least 72 hours before the public hearing and shall include the location where the LCAP or annual update to the LCAP will be available for public inspection. The public hearing shall be held at the same meeting as the public hearing for the budget to be adopted as required by Education Code � 42127(a)(1).

Education Code � 52062(b)(2) A governing board of a school district shall adopt an LCAP or annual update to the LCAP in a public meeting. This meeting shall be held after, but not on the same day as, the public hearing held pursuant to paragraph (1). This meeting shall be the same meeting as that during which the governing board of the school district adopts a budget pursuant to Education Code � 42127 (a)(2).

File Attachments 2023-24 LCAP and Budget Public Hearing Notice_English & Spanish_posted 5-19-23_new PC instructions.pdf (123 KB) 2023_Local_Control_and_Accountability_Plan_Newark_Unified_School_District_20230526.pdf (1,306 KB)

12. STAFF REPORT

2023-2024 Proposed Budget

Type Discussion, Information PURPOSE:

To present the 2023-24 Proposed Budget to the public and the Newark Unified School District Board of Education

BACKGROUND:

The 2023-24 Proposed Budget is available for public inspection as an attachment to this agenda and also in person at the Business Services office.

In accordance with Education Code 42103, the Governing Board of each school district shall hold a Public Hearing on the proposed budget, held earlier in this meeting.

Education Code 42127 requires the Board of each school district to adopt a budget on or before July 1 of each year for the upcoming fiscal year.

Staff will recommend the Board adopt the 2023-24 budget at the June 15, 2023, meeting for the following funds: General Fund; Adult Education Fund; Child Development Fund; Cafeteria Fund; Special Reserve Fund for Other Than Capital Outlay Projects; Building Fund; Capital Facilities Fund; Special Reserve Fund for Capital Outlay Projects; Bond Interest and Redemption Fund; Self Insurance Fund.

File Attachments 23-24 Adopted Budget_full book.pdf (3,533 KB)

13. PUBLIC HEARINGS

Public Hearing on the 2023-24 Proposed Budget

Type Procedural PURPOSE:

To present the 2023-24 Proposed Budget to the public and Newark Unified School District Board of Education, and for the Board to conduct a Public Hearing.

Staff will recommend the adoption of the 2023-24 Budget at the Board's meeting on June 15, 2023.

BACKGROUND:

Notice of the public hearing was posted in English and Spanish at all NUSD school sites and the District Office on May 19, 2023 (see attached).

The 2023-24 Proposed Budget is available for public inspection as an attachment to this agenda and also in person at the Business Services office.

In accordance with Education Code 42103, the Governing Board of each school district shall hold a Public Hearing on the proposed budget.

Education Code 42127 requires the Board of each school district to adopt a budget on or before July 1 of each year for the upcoming fiscal year.

Staff will recommend the Board adopt the 2023-24 budget at the June 15, 2023 meeting for the following funds: General Fund; Adult Education Fund; Child Development Fund; Cafeteria Fund; Special Reserve Fund for Other Than Capital Outlay Projects; Building Fund; Capital Facilities Fund; Special Reserve Fund for Capital Outlay Projects; Bond Interest and Redemption Fund; Self Insurance Fund.

File Attachments 2023-24 LCAP and Budget Public Hearing Notice_English & Spanish_posted 5-19-23_new PC instructions.pdf (123 KB) A7 Public Hearing Reserve Disclosure Certificate_23-24.pdf (97 KB) 23-24 Adopted Budget_full book.pdf (3,533 KB)

14. NEW BUSINESS

VERBAL SUMMARY of the financial terms of the employment agreement for the Assistant Superintendent for Educational Services.

Type PURPOSE:

For the Board to provide a verbal summary of the financial terms of the Assistant Superintendent of Educational Services employment agreement.

BACKGROUND:

The District will consider approving an Employment Agreement for Dr. Nicole A Pierce Davis to serve as the Assistant Superintendent of Educational Services of the Newark Unified School District.

Review, discussion and approval of employment agreement for the Assistant Superintendent for Educational Services.

Type Action

Recommended The recommendation is that the Board of Education approve the contract renewal for the Action Assistant Superintendent of Educational Services. PURPOSE:

Governing Boards must orally report out a summary of a recommendation for final action on certain local agency salaries, salary schedules or other compensation.

BACKGROUND:

The original contract for the Assistant Superintendent of Educational Services is set to expire June 30, 2023. This Addendum and Amendment #2 to the existing contract will provide new language for salary and educational stipends.

Motion & Voting The recommendation is that the Board of Education approve the contract renewal for the Assistant Superintendent of Educational Services with addendum of a one year term.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

Approval of Single Plan for Student Achievement (SPSA), Part 1

Type Action

Fiscal Impact Yes

Dollar Amount $2,212,811.00

Budgeted Yes

Budget Source LCFF, Title 1, and LRE

Recommended The recommendation is that the Board approve the Single Plans for Student Achievement Action (SPSAs) for 2023-24 as presented. PURPOSE:

Purpose: We seek the Board of Education's approval of the Single Plan for Student Achievement for the following schools; Birch Grove Primary, Birch Grove Intermediate, Bridgepoint Continuation High School, Crossroads Independent Study School, Kennedy Elementary, and Newark Memorial High School. The remaining schools will be presented at the June 15th Board of Education Meeting. The dollar amount presented represents the total SPSAs dollar allocations across all NUSD school sites (part I and part II).

BACKGROUND:

The School Plan for Student Achievement (SPSA) is a plan of action to improve student academic performance by coordinating all educational services and resources. Pursuant to California Education Code Section 64001, schools that receive state and federal funds are required to consolidate all school plans into a SPSA. SPSA specifics are also included in the Federal Program Monitoring process. The SPSA is used to meet planning requirements for Title I School wide Programs (SWP), Comprehensive Support and Improvement (CSI), Targeted Support and Improvement (TSI), and Additional Targeted Support and Improvement (ATSI). California Education Code (EC) Section 64001 requires that a School Site Council (SSC) develop the SPSA.

It is the goal of Newark Unified School District (NUSD) to provide equitable opportunities to each of our students and school sites. Each site- specific SPSA and the district-wide Local Control and Accountability Plan (LCAP) is a roadmap created in partnership with all district stakeholders to achieve our vision and mission.

The SPSAs are informed by data. Each goal area includes data analysis on current measures across student subgroups and on outcome measures to determine progress. Local and State data are used to develop each goal and research is used to identify best practices to address student needs. Progress is evaluated through the School Site Councils (SSCs). The SSCs meet to review SPSA goals, actions, and budgets. California Dashboard data and other local data is used to measure the impact of actions on student achievement. The principal and staff evaluate academic progress at minimum three times a year through an academic Professional Learning Community (PLC) model with benchmark data. Educational Partners are key in the development of the SPSAs. California Education Code Section 64001 requires that the School Site Council (SSC) develop the SPSA. The SSC's responsibilities include approving the plan, recommending it to the local governing board for approval, monitoring its implementation, and evaluating the effectiveness of the plan at least annually. The SSC must seek the review, advice, and certification of applicable advisory committees, including the English Learner Advisory Committee (ELAC).

File Attachments 2023_School_Plan_for_Student_Achievement_Newark_Memorial_High_School_20230525.pdf (808 KB) 2023_School_Plan_for_Student_Achievement_John_F._Kennedy_Elementary_School_20230524.pdf (686 KB) 2023_School_Plan_for_Student_Achievement_Birch_Grove_Primary_School_20230524.pdf (782 KB) 2023_School_Plan_for_Student_Achievement_Birch_Grove_Intermediate_School_20230524.pdf (657 KB) 2023_School_Plan_for_Student_Achievement_Bridgepoint_20230526.pdf (747 KB) 2023_School_Plan_for_Student_Achievement_Crossroads_High_School_20230526.pdf (689 KB)

Motion & Voting The recommendation is that the Board approve the Single Plans for Student Achievement (SPSAs) for 2023-24 as presented.

Motion by Katherine Jones, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

15. CONSENT AGENDA: PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent- Personnel, except for agenda items: 15.2.

Motion by Aiden Hill, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

Personnel Report

Type Action

Absolute Date Jun 01, 2023

Recommended The recommendation is that the Board of Education ratify the personnel report as presented. Action PURPOSE:

The purpose is for the Board of Education to ratify the Personnel Report as presented.

BACKGROUND:

All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 06-01-2023.pdf (352 KB) HR PAL 06-01-2023 REVISED 5.31.23.pdf (233 KB)

Motion & Voting The recommendation is that the Board of Education ratify the personnel report as presented.

Motion by Aiden Hill, second by Nancy Thomas.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

2022-23 and 2023-24 CSEA Salary Schedules

Type Action, Discussion

Recommended The recommendation is that the Board of Education approve the 2022-23 and 2023-24 CSEA Action Salary Schedules effective July 1, 2022, July 1, 2023 and January 1, 2024. PURPOSE:

For the Board of Education to approve the 2022-23 and 2023-24 CSEA (California School Employees Association) Salary Schedules effective July 1, 2022, July 1, 2023 and January 1, 2024.

BACKGROUND:

The CSEA salary schedules reflect the salary increases presented to the Board on May 18, 2023.

File Attachments CSEA 2223 10 pct approved 05.18.23.pdf (116 KB) CSEA 2223a 2 pct approved 05.18.23.pdf (118 KB) CSEA 2223b 4 pct approved 05.18.23.pdf (121 KB) CSEA PERS 2223 10 pct approved 05.18.23.pdf (114 KB) CSEA PERS 2223a 2 pct approved 05.18.23.pdf (117 KB) CSEA PERS 2223b 4 pct approved 05.18.23.pdf (117 KB) CSEA 2223 10 pct approved 05.18.23 - Revised.pdf (118 KB) CSEA PERS 2223 10 pct approved 05.18.23 - Revised.pdf (115 KB)

Motion & Voting The recommendation is that the Board of Education approve the 2022-23 and 2023-24 CSEA Salary Schedules effective July 1, 2022, July 1, 2023 and January 1, 2024.

Motion by Aiden Hill, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

2022-23 and 2023-24 NEWMA Salary Schedules

Type Action

Recommended The recommendation is that the Board of Education approve the 2022-23 and 2023-24 Action NEWMA Salary Schedules effective July 1, 2022, July 1, 2023 and January 1, 2024. PURPOSE:

For the Board of Education to approve the 2022-23 and 2023-24 NEWMA (Newark Management Association) Salary Schedules effective July 1, 2022, July 1, 2023 and January 1, 2024.

BACKGROUND:

The salary schedules reflect the salary increases presented to the Board on May 18, 2023.

File Attachments NEWMA 2223 10 pct approved 05.18.23.pdf (244 KB) NEWMA 2324a 2 pct approved 05.18.23.pdf (138 KB) NEWMA 2324b 4 pct approved 05.18.23.pdf (243 KB) NEWMA PERS 2223 10 pct approved 05.18.23.pdf (123 KB) NEWMA PERS 2324a 2 pct approved 05.18.23.pdf (123 KB) NEWMA PERS 2324b 4 pct approved 05.18.23.pdf (225 KB)

Motion & Voting The recommendation is that the Board of Education approve the 2022-23 and 2023-24 NEWMA Salary Schedules effective July 1, 2022, July 1, 2023 and January 1, 2024.

Motion by Aiden Hill, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

16. CONSENT AGENDA: NON-PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent Non-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent Non- Personnel, except for agenda items: 16.3, 16.4 and 16.7.

Motion by Aiden Hill, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

REPORT: Monthly Purchase Order Report

Type Action

Recommended The recommendation is that the Board of Education receive the Monthly Purchase Order Action Report as presented. PURPOSE:

The purpose of this item is to present a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases.

BACKGROUND: Based on the discussion at the Board's Study Session on January 6, 2022, staff is providing a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases. The policy states that "The Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days."

File Attachments Monthly Purchase Order Report 06-01-2023.pdf (108 KB)

Motion & Voting The recommendation is that the Board of Education receive the Monthly Purchase Order Report as presented.

Motion by Aiden Hill, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

Elementary Social-Emotional Learning (SEL) Curriculum - Character Strong (23-24)

Type Action

Fiscal Impact Yes

Dollar Amount $4,491.00

Budgeted Yes

Budget Source LCAP

Recommended The recommendation is that the Board approve Character Strong as an elementary SEL Action curriculum for Newark Unified School District.

Purpose:

Character Strong, a comprehensive Social-Emotional Curriculum, is designed for students in grades TK-12 at both the elementary and secondary levels. The curriculum is updated each year and includes relevant topics for students, including character education, navigating social media, and dealing with emotions as a result of the pandemic. The curriculum includes ready-made videos, lessons, and supplementary resources for teachers. Students and teachers have voiced significant interest in having an SEL curriculum and with Character Strong, Newark Unified will have a comprehensive vertically-aligned SEL curriculum TK-12. Focusing on the mental health of our students stands as one of the district's three instructional priorities.

Background:

As a result of the pandemic, educators and leaders at the state and county level strongly recommend creating a space for students to engage in Social-Emotional Learning. Teachers and students alike have requested an SEL curriculum to create a space to engage in relevant topics that are not covered in traditional academic courses. Moving forward with Character Strong will allow Newark Unified teachers to have a comprehensive vertically-aligned SEL curriculum for grades TK-12 for the 2023-2024 school year. At this time, Educational Services is bringing forward the elementary portion of this curriculum.

File Attachments Character Strong Estimate 13166.pdf (41 KB)

Motion & Voting The recommendation is that the Board approve Character Strong as an elementary SEL curriculum for Newark Unified School District and not renew secondary licenses.

Motion by Phuong Nguyen, second by Aiden Hill.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

CONTRACT: Lozano Smith Attorneys at Law - Agreement for Legal Services 2023-2024

Type Action

Fiscal Impact Yes

Budgeted Yes

Budget Source General Fund

Recommended The recommendation is that the Board of Education approve the Agreement for Legal Services Action for Lozano Smith Attorneys at Law for 2023-2024. PURPOSE:

To renew the legal services agreement with Lozano Smith Attorneys at Law for legal services in the 2023-2024 fiscal year.

BACKGROUND:

Lozano Smith has served as the District's legal counsel for 23 years. They have provided NUSD with legal counsel in a wide variety of areas, including general legal services, business and contract services, construction advice, developer fees, litigation, procurement, and governance. The hourly rate schedule has been updated for 2023-2024.

File Attachments LozanoSmith 23-24 Agreement.pdf (236 KB)

Motion & Voting The recommendation is that the Board of Education approve the Agreement for Legal Services for Lozano Smith Attorneys at Law for 2023-2024.

Motion by Aiden Hill, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Katherine Jones, Carina V Plancarte
Nay: Phuong Nguyen

Central State University College of Education MOU Regarding Student Teachers

Type Action

Preferred Date Jun 01, 2023

Absolute Date Jun 01, 2023

Recommended The recommendation is that the Board of Education approve the Central State University Action College of Education MOU Regarding Student Teachers. PURPOSE:

The purpose of this item is for the Board of Education to approve the MOU between Central State University College of Education and Newark Unified School District regarding student teachers.

BACKGROUND:

The District works closely with local institutes of higher education (IHE) and supports student teacher placements and interns. Agreements between Newark Unified School District and a university must be in place before a student teacher or intern can be placed at a school site in the District.

Student teachers and interns in training do fieldwork in our schools and are supervised by the administrators who provide supervision and training.

Student teachers and interns are able to learn, practice teaching, and fine-tune their craft under the direct supervision of a master teacher. The opportunity to student teach or intern in the District benefits both the student teacher and the District.

As vacancies become available in the district, it is invaluable to have the opportunity to observe directly student teachers and interns who may be eligible to interview for vacancies and observe how well they fit into the culture of Newark.

File Attachments Central State Student Teacher Agreement.pdf (218 KB)

Motion & Voting The recommendation is that the Board of Education approve the Central State University College of Education MOU Regarding Student Teachers.

Motion by Aiden Hill, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

University of Massachusetts Global Supervised Internship Agreement

Type Action

Preferred Date Jun 01, 2023

Absolute Date Jun 01, 2023

Recommended The recommendation is that the Board of Education approve the University of Massachusetts Action Global Supervised Internship Agreement. PURPOSE:

The purpose of this item is for the Board of Education to approve the University of Massachusetts Global Supervised Internship Agreement.

BACKGROUND:

The District works closely with local institutes of higher education (IHE) and supports student teacher placements and interns. Agreements between Newark Unified School District and a university must be in place before a student teacher or intern can be placed at a school site in the District.

Student teachers and interns in training do fieldwork in our schools and are supervised by the administrators who provide supervision and training.

Student teachers and interns are able to learn, practice teaching, and fine-tune their craft under the direct supervision of a master teacher. The opportunity to student teach or intern in the District benefits both the student teacher and the District.

As vacancies become available in the district, it is invaluable to have the opportunity to observe directly student teachers and interns who may be eligible to interview for vacancies and observe how well they fit into the culture of Newark.

File Attachments University of Massachusetts Global Agreement.pdf (71 KB)

Motion & Voting The recommendation is that the Board of Education approve the University of Massachusetts Global Supervised Internship Agreement.

Motion by Aiden Hill, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

CDW-G Wifi Equipment Purchase

Type Action

Fiscal Impact Yes

Dollar Amount $244,892.50

Budgeted Yes

Budget Source Learning Recovery Emergency Block Grant

Recommended The recommendation is that the Board of Education approve the purchase of wifi hardware Action equipment from CDW-G as part of the wifi improvement project at Newark Memorial High School as presented. PURPOSE:

To replace the vendor for the purchase of controllers and access points for the wifi improvement project at Newark Memorial High School.

BACKGROUND:

At the February 2, 2023 Board meeting, the Board approved the purchase and installation of the controllers and access points from Colligo Systems LLC as part of the wifi improvement project at Newark Memorial High School. Unfortunately, due to unforeseen circumstances, Colligo is unable to provide the hardware equipment portion of the purchase order. Staff consequently received two quotes from alternate vendors for the hardware equipment. The recommendation is that the Board approve the purchase of the hardware equipment from CDW-G who provided the lower quote of $244,892.50. This quote is comparable to the original cost that was previously awarded to Colligo Systems. The pricing from CDW-G is based on a piggyback contract with the California State Department of General Services and the Utah NASPO ValuePoint Master Agreement Number AR3288.

Vendor Quote CDW-G $244,892.50 AMS $276,576.82

File Attachments CDW-G_Quote for Controllers and Access Points.pdf (82 KB)

Motion & Voting The recommendation is that the Board of Education approve the purchase of wifi hardware equipment from CDW-G as part of the wifi improvement project at Newark Memorial High School as presented.

Motion by Phuong Nguyen, second by Carina V Plancarte.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

MINUTES: Minutes of the May 18, 2023 Regular Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of the May 18, 2023 Action Regular Meeting of the Board of Education. PURPOSE:

for the board to review and approve minutes of the May 18, 2023, Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the May 18, 2023, Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE.

17. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

                       AND DISCUSSION

Type Action, Discussion, Information

PURPOSE:

COMMITTEE REPORTS: The Trustees will provide an update, if available, on the committees of which they are members.

ANNOUNCEMENTS: The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

REQUESTS: This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

          Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

DEBRIEF AND DISCUSSION: The Trustees may debrief and discuss items.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Board Committees 2022-23

Board Adopted on 12/15/2022 Representative Alternate

Mission Valley Regional Occupational Center/Program (ROC/P) 1. Nancy Thomas 1. Carnia V. Plancarte Executive Board

Regional Policy Board of Special Education Local Plan Area (SELPA) 1. Katherine Jones 1. Phuong Nguyen

Newark Teacher Induction Advisory Council (Formally EBIC) 1. Aiden Hill 1. Carnia V. Plancarte

Audit Committee 1. Aiden Hill2. Katherine Jones1. Phuong Nguyen

Bond/Parcel Tax Committee 1. Phuong Nguyen2. Carina V. Plancarte1. Aiden Hill

                                                                     1. Phuong Nguyen

City of Newark � NUSD Liaison Committee 2. Nancy Thomas 1. Katherine Jones

The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting. Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board meeting. When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected to respond to new ideas based on current knowledge. Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The Superintendent will decide on the delegation of assignments to District staff. The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas. Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full Board to explore or proceed with implementing new ideas.

18. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Superintendent's Concluding Comments, Updates, and Future Agenda Items

                       AGENDA REQUESTS

Type Information

PURPOSE:

This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

19. ADJOURNMENT

PLACEHOLDER - Extend Meeting

Type Action

Recommended The recommendation is that the Board of Education extends the meeting to ____ P.M. Action

PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

Adjournment

Type Action

Recommended The recommendation is that the Board of Education adjourns this meeting. Action PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

Motion & Voting The recommendation is that the Board of Education adjourns this meeting.

Motion by Katherine Jones, second by Carina V Plancarte.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Carina V Plancarte

No minutes available.