Regular Meeting

Introduction

• April 6, 2023, Regular Board Meeting of the Newark Unified School District.
• Key themes included academic achievement updates, labor agreements, facility audits, equity initiatives, and preparations for the 2023-24 school year.

Agenda Items

Closed Session & Agenda Approval

• Decisions made:
  • Board rejected Claim No. 619871.
  • Agenda approved with Item 14.3 (Declaration of Need) moved to New Business.

Student Reports

• BridgePoint Student: Highlighted Pi Day celebrations, Shakespeare performances, and upcoming graduation.
• Newark Memorial High School (NMHS):
  • Celebrated Multicultural Week, Cougar Olympics, and successful prom.
  • Upcoming events: Night Market (April 28), Newark’s Got Talent, and partnerships with Oakland A’s/SF Giants for discounted tickets.

Lincoln Elementary Spotlight

• Academic Progress:
  • 7% increase in ELA proficiency (fall to winter benchmarks).
  • 15% increase in math proficiency.
  • 69% of English Learners met progress targets (19% above state average).
• Community Initiatives: Family Science Day (May 12), STEAM Week, and Young Authors Program.

Labor Agreement with Newark Teachers Association (NTA)

• Key Terms:
  • 2022-23: 10% retroactive salary increase.
  • 2023-24: 2% increase (July 2023) + 4% increase (January 2024).
  • 2024-25: Compensation reopener.

A-G Completion Improvement Grant Update

• Progress:
  • 2% increase in A-G course pass rates (2020-21 to 2022-23).
  • Launched CCGI partnership for college/career tracking tools.
  • Identified 127 seniors eligible for Golden State Seal Merit Diploma.
• Next Steps: Focus on raising D/F grades to C+, expand CTE pathways, and streamline course coding.

Differentiated Assistance (DA) Update

• Focus Areas: Chronic absenteeism for African American students and students with disabilities.
  • 39% reduction in chronic absenteeism for targeted groups in March.
• Strategies: IEP attendance goals, home visits, and tiered interventions.

2023-24 Meeting Calendar

• Approval: First and third Tuesdays, August 2023–June 2024.

Audit Reports

• Measure G Bond Audit: No findings; $2.4M in expenditures reviewed.
• Audit Committee Charter: Revised and approved with governance updates.

Declaration of Need for Educators (2023-24)

• Approval: 61 estimated permits (31 emergency, 30 limited assignment).
• Public Concern: Parent highlighted teacher credentialing gaps and recruitment challenges.

Public Comments

• Key Themes:
  • Concerns over increased reliance on non-credentialed teachers.
  • Advocacy for improved recruitment and retention of qualified educators.

Follow-Up and Commitments

• Governance Workshop: Postponed until new superintendent and student board member join.
• Surplus Property Study Session: Scheduled for spring 2023 with historical documents review.
• Safety Metrics: Staff to compile existing data on school safety trends for future discussion.
• IT Infrastructure Review: Revisit prior assessment to align with technology investments.

Conclusion

• Next Steps:
  • LCAP approval and 2023-24 budget finalization (June).
  • Superintendent hiring process continuation.
  • End-of-year events: Graduation (June 2-3), senior awards, and college/career fair (May 11).
• Closing: Board commended district communication efforts and wished community a restful spring break.

3.1 Report of Closed Session Actions

4.1 Pledge of Allegiance

5.1 Approval of the Agenda

[3460] Nancy Thomas: April 6, 2023, regular meeting of the Board of Education. We have just returned from closed session, where the board considered claim number 619871 and decided to reject the claim. The motion was made by member Nguyen, seconded by member Jones, and we had four ayes. Please join me in the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Next on the agenda is the approval of the agenda. I would like to recommend that we move item 14.3 to new business. And with that change, if there's any other changes or isn't any other changes, I would entertain a motion with that one change.

[3535] Kat Jones: I'll make a motion to approve the agenda based on 14.3 being moved up to new business as 13.5.

[3544] Aiden Hill: I second.

[3546] Nancy Thomas: Motion by Member Jones, second by Member Hill. to approve the agenda. Please vote. Student member of Taurus?

[3573] SPEAKER_06: Yes.

[3574] Nancy Thomas: Student member of Taurus votes yes.

[3582] Jodi Croce: Thank you. Five ayes.

6.1 Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

[3584] Nancy Thomas: Thank you. Next, we move to student reports. Do we have anyone from the junior high school?

[3598] Jodi Croce: We do not have anybody from the junior high school, but we do have a video from the McGregor student.

[3617] SPEAKER_25: BridgePoint works with instant privacy. Press E.I. to create a new screen.

[3628] SPEAKER_25: BridgePoint hosted its first Pi Day content. Advisory team completed a speech to remember the most of those places up high. Mr. Teodoro's team won. BridgePoint will be visited by Shakespeare on tour later this month. We will be treated to a show, a midsummer night's dream. We hope you join us for graduation on Saturday, June 3rd at noon. It will be our first annual ceremony since before the pandemic. Thank you for your support.

[3660] Nancy Thomas: Thank you to the Bridgepoint student. Member Torres.

[3673] Diego Torres: Good evening board, executive cabinet, and community. March was a very fun and stressful time for leadership. March we saw our annual multicultural week and hats assembly. Our multicultural week was a huge success with many students showing their cultural pride. I love this week because I always learn about the different cultures that are in Newark. The week ended with our hats assembly. This assembly showcases different cultural dances from our NMHS student body. I want to thank again the performers who spent countless hours practicing and our activities director, Ms. Canales, for working so hard to ensure this happened. Last Saturday, NMHS had its prom at the Pearl in San Francisco. It was a successful event where students had lots of fun, danced, ate wonderful food, and took great Instagram-worthy pictures. We sold tickets for a couple of weeks and met our goal of 400 attendees. Dr. Rich also said it went extraordinarily well and there were no problems. We even had a compliment from the venue workers for our exceptional behavior. This past week was our Cougar Olympics. Cougar Olympics is our class versus class sporting competition. The class that beat two other classes competed against the teachers. We had volleyball, capture the flag, basketball, and dodgeball. The sophomores showed their dominance this week by beating the seniors and juniors in basketball and then dunking on the teachers. There's also a really good video about the dunking because that was really cool. There are so many students wanting to watch people, people had to stand by the doors of the old gym just to try to get in. I love watching these teachers step out of their comfort zone and compete against the students. It is truly an exciting event. Another event taking place in April will be the Nurture the Nature Night Market. After the success of the first night market, the class of 2023 is hosting another on April 28th from 5.30 to 9 p.m. in the staff parking lot. It will emphasize sustainable products, ending fast fashion, and going green while attending and feeding the community. Please make sure to mark your calendars. We are currently partnering with the Oakland A's and San Francisco Giants to offer discounted tickets to games in April and May. A portion of tickets sold will help support ASB as the money will go towards next year's prom to lower down ticket prices. To find the link to get tickets, please check our Instagram page at NMHS Activities. Newark's Got Talent is looking for sign-ups. NMHS is hosting its annual talent show on April 28th. If you are interested in showing off your amazing talents, please make sure to sign up with Ms. Canales. To celebrate the end of Ramadan, the school will be hosting an Eid workshop on April 20th. This workshop will have a lantern-making activity and a short movie explaining the day. If students are interested, please make a positive appointment with Ms. Canales. Now moving on to athletics. We are in the middle of spring season. Baseball is planning to have its community day on April 28th, and softball is planning to have theirs April 18th. Community day is when members of the community are invited to attend the game and participate in some fun activities and get to watch a great game. To get the teacher community together, athletics will be hosting another lunchtime hot dog event where staff members will have the opportunity to enjoy a nice hot dog together. Currently, the cheer team is looking for people to be a part of their co-ed cheer team. If you're interested, tryouts will take place on April 21st from 4 p.m. to 7.30 p.m. To help prepare for trials, there will be a cheer clinic from April 17th through the 20th. Please follow NMHS cheerleading on Instagram to stay up to date with the cheer team. NMHS will be hosting a cougar camp. Cougar camp is an opportunity for elementary school students in the community to come to the high school to play some sports. There will be capture the flag, bubble soccer, red light, green light, and more. Career Camp will happen on April 22nd from 9 a.m. to 12.30 p.m. If your child is interested, parents should check our Instagram page for the sign-up link. Lastly, we have our workshops. Our financial aid workshop will take place when we come back to teach kids about basic financial skills for adult life. An exciting workshop that will be happening is with Newark alumnus Thuy. Thuy is a music artist who will be coming to the campus on May 11th to talk about her experience in the music industry and her life in Newark as a female Vietnamese American. Those that are interested in going should sign up with Ms. Canales during pause. Our last workshop will be on May 25th, and we'll be having Newark resident Barry Taimani to talk to students about the Polynesian Club and valuable leadership lessons. Lastly, we will have our graduation coming up on Friday, June 2nd. We hope everyone can mark the calendars and attend. Thank you all for listening.

[3934] Nancy Thomas: Thank you. Next, do we have, no, next. is the spotlight superintendent. Do you want to introduce it?

7.1 School Spotlight: Lincoln

[3949] Michael Milliken: I absolutely do want to introduce it. So we have the principal of Lincoln Elementary School, Ms. Lizaday Rancap Perez. And we also have some proud members of the Lincoln community here. So thank you for coming. And also, I want to thank Lincoln School for decorating the bulletin board in the back of the boardroom. Thank you for that. It looks amazing. So Principal Rancap-Perez, thank you for coming to give us an update. And I'll hand it over to you.

[3988] SPEAKER_31: Great. Well, good evening, Board President Thomas, board members, Interim Superintendent Milliken. executive cabinet, and the Newark Unified Community. My name's Lisa Day-Ranca Perez, principal at Lincoln Elementary School, and I'm honored to be here this evening to represent our school community, where as part of our mission is to create a nurturing, yet challenging environment that promotes the love of learning. Thank you for the opportunity to share this evening. I'd like to begin with highlighting Lincoln's academic success in the English language arts. And so the information displayed shows a comparison of the overall performance of students from the fall to winter i-Ready benchmark assessments. So we see a 7% increase of students performing on or above grade level in the green. 28% of our students continue to perform at one grade level below in tier two. Finally, we see a 4% decrease of students performing below two or more grade levels. So as we look deeper into this data, there's significant progress in all domains, especially in the areas of high frequency words, as well as the comprehension of informational texts. And I believe that this is attributed to the commitment and effort of our teachers, support staff, who keep our students engaged, as well as help strengthen their literacy skills. Next, we're looking at mathematics. So here we see a 15% increase of students who performed in the green tier from the fall to winter assessment, an 8% decrease in the yellow tier, and a 5% decrease in the red tier. And so Lincoln has much to celebrate for the progress made by our students in the areas of these domains, algebra and algebraic thinking, measurement and data, as well as geometry. Teachers and staff continue to work diligently to provide rigorous standards-based lessons, as well as targeted small group instruction to address the academic needs of our students. You're going to clap even louder for this one. Hold on. All right. So according to the California dashboard data from 2022, 69% of our English learners are making progress towards English language proficiency. And so our English learners are performing 19% greater than all English learners. in the state of California. And our teachers and staff continue to implement appropriate language supports to ensure that the curriculum is accessible to all students, including our English learners. All right. To the fun stuff, we've had a few exciting events that have happened on our campus this year. And our students had the opportunity to participate in our annual turkey trot. And I have to ask, Ms. Borrego, this is the 30th year? Is this close to? No? I think we're over 20, though. Oh, it's over 30. There you go. That was an amazing event. And this year, some of our students participated in our Young Authors Program run by Ms. Borrego and successfully published books that will be available for the public at the Newark Library. And over the years, Lincoln has had over 500 books in the public library collection. And we're grateful to all the parents, teachers, and staff who helped to encourage and promote the importance of literacy in the lives of our students. Other activities that students have participated are, for instance, the fifth grade science camp at Camp Sempervirens, and the Apex Fun Run, which was organized by our parent group. And most recently, after school drama classes. So the Wizard of Oz will definitely come to fruition really soon, and you all are definitely invited. We also will be showcasing the talents of our students at the upcoming talent show this upcoming April 27th. And so you all are invited. You're invited to a bunch of events that are happening. Some of the opportunities, some of the campus initiatives actually. that are happening at Lincoln include the Positive Behavioral Supports and Intervention Program. And so here, students receive Leaping Leopards for either showing respect, responsibility, and remaining safe, and can turn them in for prizes, such as the ones that are pictured here. And to promote a positive culture and climate at Lincoln, our instructional leadership team organizes monthly character strong assemblies where we recognize students who have exemplified the monthly character traits such as cooperation, kindness, and courage, to name a few. There are multiple opportunities for parents to get involved at Lincoln. We have our advisory committees, such as the School Site Council and English Language Acquisition Committee that meets once a month. Our parents are always welcome to our monthly PALS meeting, which is our parent group. And I also facilitate Pancakes with Perez, which is a virtual meeting where we discuss the school-home partnership and how parents can support their child's learning at home. At Lincoln, we've continued our focus on science, and so our STEAM committee is currently planning a STEAM week where the whole school will participate in different activities that encourage critical thinking, creativity, and collaboration. Our Lincoln teachers continue to focus on and implement various aspects of the environmental literacy plan in partnership with Bayside and the Lawrence Hall of Science. Our site-based professional development goals for this year were to determine the vision of outdoor learning at Lincoln, explore various green print activities, and prepare for a day of community engagement with our families, teachers, and staff. And so with that, I would like to invite you all to our second annual Family Science Day, which is happening on May 12th from 1.30 to 3.30 at Bridgepoint Park, which is right behind our school. And Lincoln teachers and staff are teaming up with local community partnerships that you see here on the screen for an afternoon of exploration, inquiry, discovery, and fun. And we look forward to this wonderful event where we're able to connect and engage with our families as well as our community partnerships. And last but not least, I'd like to turn your attention to the student work behind me. We have work from various students in Ms. Angelo's class, Ms. Perry's, Ms. Kokoi's, Ms. Saharan's, and Ms. Laporte's class. And we have a range of work here that demonstrates their creative art skills as well as integrating that with informative writing pieces. We also have some photos of some of our authors, our published authors from the Young Authors Program as well. That is the end of my presentation. Thank you all again for the opportunity and have a wonderful spring break.

[4441] Nancy Thomas: Do we have any comments or questions from board members? Yes. Thank you, Ms.

[4446] Phuong Nguyen: Rancap Perez, for the presentation. I just wanted to congratulate you and your staff for continuing to chip away at achievement at your site and all the wonderful things that you're doing there on campus. Thank you. Thank you.

[4469] Nancy Thomas: Member Hill.

[4472] Aiden Hill: Thank you, Ms. Perez, and echoing Member Nguyen's comments. So yeah, I mean congratulations and really appreciate you bringing data for us to look at. So, thank you.

[4483] Nancy Thomas: Thank you. Yes, thank you. I really appreciate your presentation and and congratulations on the increase in in performance on the I-Ready and good job. Thank you. Thank you. Thank you.

[4499] Michael Milliken: All right. Amazing work, amazing work.

[4503] SPEAKER_31: Thank you. All right. And I would like to introduce you all to kindergartner Austin Perry, who would like to comment. You ready?

[4513] SPEAKER_40: Let me just do this real quick for you. My name is Austin. I like Lincoln Elementary School. What do you like about Lincoln? I like Easter Egg Hunt and I'm playing in the playground.

[4541] Nancy Thomas: All right. Congratulations.

[4547] SPEAKER_31: Nice job, Austin. Thank you, everybody.

[4550] SPEAKER_25: Thank you.

[4563] SPEAKER_31: Can I just say one last thing? I do want to say it is, we technically are on spring break, but I would like to thank our teachers, our student, as well as our parent here to help support our school. Thank you all for being here.

8.1 Employee Organizations

[4588] Nancy Thomas: Next, we move on to employee organizations. Do we have anyone from our employee organizations?

[4594] Jodi Croce: Yes, we do. From NEWMA, we have Ms. Vicenta Ditto. So Ms. Vicenta, you can unmute and you can share.

[4604] SPEAKER_22: Thank you. Good evening, President Thomas, Board of Trustees, and executive cabinet members, as well as our community. NEWMA would like to offer a warm welcome to our newest trustee, member Plancarte. Thank you for joining our team as we push for increased student achievement and a strong culture of teaching and learning. On a personal level, I am both sad that we're losing you as an active parent, but I am super excited to know that the support for students and staff that you've shown in your dedication at BGP as both a parent and a committee member will be applied and greatly appreciated by the district as a whole now. NEWMA would also like to wish all of our NUSD families, support staff, teachers, leaders, and students an amazing spring break. Enjoy those ski trips, time with your families, and the well-deserved rest. Students, make sure you do your daily reading, even though it's spring break. Make some screen-free memories, too. We'll see you all back after the break. Thank you, and have a great evening.

[4692] Jodi Croce: And that's it for employee organizations.

9.1 Public Comment on Non-Agenda Items

[4696] Nancy Thomas: Next, we move on to public comment on non-agenda items. Do we have any?

[4702] Jodi Croce: There is no public comment on non-agenda items.

9.2 Public Comment on Agenda Items

[4705] Nancy Thomas: And we have one person that would like to talk about agenda item 14.3, declaration of need. Ms. Clarks?

[4715] Michael Milliken: She'll wait until the agenda item comes up.

10.1 Superintendent Report

[4718] Nancy Thomas: OK, that's fine. Good. So superintendent report.

[4723] Michael Milliken: Sure. So as we emailed to the community, earlier in the week, we had great news with respect to a signed tentative agreement with the Newark Teachers Association, NTA. And I'd like to ask our Executive Director of Human Resources, Ms. Ingham-Watters, to update us.

[4750] SPEAKER_30: Good evening. Through 12 minimum 12 sessions of negotiating with NTA and the district. We were successful in coming to tentative agreements on 11 Sunshine articles and three memos of understanding. Incredible work and we're very excited to get to this point. As Dr. Milliken just said, we're very excited to share the two-year compensation increase for our teachers. So I just like to give a highlight around compensation. So for this school year, 22-23, a 10% retro on the salary schedule, back to the beginning of this school year, July 2022. And then for next school year, 23-24, a 2% salary schedule increase, effective July 2023, and a 4% increase in January 2024. So cumulatively, 16% on the salary schedule January 2024 on. 16% over two years is quite significant, not only for Newark Unified, seeing double digits in one single year, but more than, closer to 20 than 10 for a two-year agreement. For the third year, 24-25, we will have a re-opener for compensation. But otherwise, all of those articles are good for a three-year successor agreement. So next steps as far as the negotiations process, NTA is conducting their association vote, and we look forward to placing all of the tentative agreements for your consideration and approval at the board meeting on April 20th is our timeline. Thank you.

[4877] Nancy Thomas: Congratulations. Thank you. Congratulations to the entire team.

[4885] Michael Milliken: Thank you. So as you know, last Monday we added a new member to the board, Ms. Carina Valencia-Plancarte. She had a long planned holiday with family scheduled for So she is not here this evening, but she participated in the meeting on Wednesday and will continue to participate as a full board member, having taken the oath of office Monday night. So we want to thank all of the community members that stepped forward to volunteer for that position and also to welcome Ms. Plancarte to the board. With that, I'd like to hand the presentation over to Nicole and let her talk through some of our data on enrollment as well as a couple of other items.

[4948] Nicole Pierce-Davis: Thank you. So this is our normal update. I know there was a request from the board last time to show what this looks like month by month. So we also have it in this as well. So you can see our projected versus our actual. You can see it by months. You can see progress over time. We are about 100 students, 114, I believe, students under enrolled currently. And it's been pretty consistent over the course of the year. We also had our attendance challenge for the March. It's very important to schools. I want you to know, specifically our elementary schools, that we update you on this. Who will win the Cougar Cup? The answer is Birch Grove Intermediates. This got to be quite the competitive competition. With that, we all had great fun. We certainly are going to reward them for their efforts. But we also want to look at data to see if we saw progress. And what you see here is year to date. You won't see a huge shift. You sort of see a slight uptick in March, but not much. But I want us to sort of understand what this data means, because this is year to date, right? So this is cumulative. attendance over time. So those 20 days in March, when you already have had about 120 days of school, you might see maybe one percentage point, even if everyone shows up every day. So we want to look at the data a couple different ways. And what you see there is 2021 compared to 2022, 23. 22, 23 is in blue. 21 and 22 is in red. And you can see where we heard sort of spikes of different COVID situations last year. And then again, in this year in December, last year that was in January, and how that impacts our attendance. What I want to show you, though, is when we compare. And I know this chart looks intense, but this is what we were looking at. So when we looked at all of our students that were chronically absent, From August through February and then compare that to March, there were 1,239 students that were chronically absent. We were able for the month of March to reduce that down to 483. So it's a 39% improvement when we look at chronic absence. We were excited to see this. It shows that our efforts had some impact. And we're going to continue to think about how we can grow and improve these types of initiatives moving forward into next year and really hit the ground running in August. We also have some amazing school events happening. This is our open house at Coyote Hills Elementary just last night. We also had Kennedy Elementary's International Night. So just sharing some really fun photos from those events. And then finally, I just want to recognize that April 2nd this week was Autism Awareness Day. And we do have a special education staff report coming up for April 20th. So we look forward to that as well. With that, this is a reminder that there is no school tomorrow. So April 7th through the 14th is our spring break. And we hope that everyone has a great time.

[5136] Nancy Thomas: Thank you. Thank you, Dr. Pierce. Is that the end of your report, superintendent? That is. OK. Member Hill.

[5149] Aiden Hill: So Ms. Pierce, thank you very much for your presentation. And I love the idea of the Cougar Cup. And I just found, as a teacher, that if you can get students to get, I mean, they love games. They love competitions. And so to make something that's important to us a competition that they can participate in, I think it's a great idea. So I'd say just keep it going. The second thing is just a question. Could you show me the enrollment slide again? I'm going to ask you every single time, just because obviously it's OK. No, no, no. The other one.

[5193] Aiden Hill: All right. So the number that we're at, the new number is 4948. OK, great. OK, thank you.

11.1 A-G Completion Improvement Grant Update

[5205] Nancy Thomas: Thank you. Next, we move on to 11.1, the A to G completion improvement grant update. Nicole, would you like to introduce this?

[5226] Nicole Pierce-Davis: Yeah. For this, I'm going to co-present. We do have Ms. Heather Decker here today, our A to G coordinator. Sorry, coordinator of access and equity, which is a part of our A to G grant. We're just going to let this get set up for a second. So as you know, Heather, we approved this grant last year around the same time last year, actually. And we brought on Heather starting in August this year. We're really excited. She's done some amazing work, and she's going to present some of that work tonight. A couple of things that she is going to talk about. So one is just sort of a recap of the grant in total. Another one is setting baseline data. So while there's been a lot of work done, and she's going to share with you some of that work, We anticipate to see sort of the benefits of that work, not necessarily at the end of this year, because some of those changes in classes and changes of titles won't happen and won't be implemented until next year. So what we're hoping to see is a change in the data in not necessarily 23-24, but 24-25. So I just want to put that in perspective a little bit. She's also going to talk about next steps after doing the work that she's done this year, and then we'll have some time for questions and answers. So again, We approved this grant around the same time last year. Part of the funds received from this grant went to Heather's position, but it also went to other materials and supplies to really help drive our A to G completion. That is the end goal of this grant, is to improve our A to G completion at our secondary schools. And with that, I'm going to turn it around. A big part of this work was just starting with let's figure out where we are now. So Heather's going to get us started with that.

[5337] SPEAKER_26: Thank you, Dr. Pierce. Good evening board, community members, students and staff here and afar that are watching tonight. As Dr. Pierce-Davis said, I am Heather Decker. I'm the coordinator of equity and access. My role is supporting the A through G completion improvement grant with 15 years of experience in counseling, specifically at high school with a focus on college and career readiness. I was really excited to take on this work with this school district, the students and the staff and the sites. This year we spent our time focusing on understanding the baseline data and the systems that are already in place within our district. With this picture here, in order to get a more accurate picture of where we stand right now, it was important for us to start with the data that came from the grant and compare it to the current pass-fail rate of A through G courses in semester one. So we focused on Newark Memorial High School specifically because Bridgepoint classes are not A through G approved. So we are focusing on A through G data, so we're looking at Newark Memorial. And I used semester one data, allowed us to compare side by side because we don't have year end data for this year yet. And so I wanted to look at the same point across all three years. So as you can see, we had a 2% increase in pass rate from semester one in the A through G courses from the year that we applied for the grant until now. It is important to note that this is also factored in our enrollment numbers. So our enrollment decreased, and some of those numbers look a little bit different because of enrollment. With that, it's important to note that consistently the areas of lowest pass rate across all three years was area B, which is English, and area C, which is math. It's important to note that I included D's in this chart because while D's count for graduation in Newark Unified, it does not count for A through G completion, and that is what we were focusing on for the grant. Shifting from passing rate, I also wanted us to be aware of our numbers of A through G enrollment, as well as our overall school enrollment numbers. I looked at the enrollments in the same date across three years, so I picked September 1st all three years and looked at what our enrollments were in order to be able to have a consistent comparison. While student enrollment at Newark Memorial High School did decrease, it is important to note that our enrollment percentages in A through G classes stayed the same. Students on average are enrolling in about 4.7 A through G classes per semester. So our enrollment in there is staying the same, even though we've had less students in our school. So this is where we currently stand. In order to help improve our rates, the grant specified some activities that we should focus on. These include providing professional development, developing student supports, expanding access to coursework for A through G completion, advanced placement fee reduction, and allowing students who receive DF or fail grades to be able to retake those courses. So with all of that in mind, let's talk about what we've done so far this year with the district to start on this process. First key area was professional development. So we started by ensuring that our secondary counselors had the support and training they need to continue to serve students at a high level. They've already been doing a really great job. We wanted to make sure they had up-to-date training and information. So that started by having a monthly secondary counselor meeting that we meet with all the secondary counselors every month. This helps for collaboration, updates, and professional growth. We were also able to have a day-long professional development at our March 6 PD day for the counselors. I was able to gather their feedback from the team on what they wanted to focus on, what they wanted to learn more about, and use that to develop the day. The counselor PD day was something new for this year, and the feedback was really positive. Quotes in the feedback said everything was really relevant. The high school team provided great data. We appreciated being included in the conversation. We are honored that our time and our interests were taken into consideration. In addition to internal professional development, we were able to expand outside professional development for the team, ensuring that counselors and staff were up to date with the best practices in increasing college career readiness and A through G completion. Next area that we wanted to look at was equitable enrollment practices. So during the March 6 PD, I presented a session on equity-centered scheduling practices that I received from 21 CSLA educational program. This training helped counselors hone their equity lenses when thinking about our scheduling practices at our secondary sites. In our conversations, issues of equity around access to advanced level courses in our middle and high school sites were raised, and our counselors began advocating with their site leadership for potential changes in practices around entrance exams and prerequisites for non-sequential courses. So immediately after this, we have already started working on advocacy to make change for equity. Other activities that we expanded this year included our K-12 pathway coordinator, Mai Vong, and myself offering a CTE and pathways information session for students and families so they could understand how to prepare themselves for college and career and what opportunities and options they had in Newark Unified. The counselors also lifted up similar programs like MCA, Puente, ROP, and Ohlone at their presentations with students at both Newark Memorial, Bridgepoint, and Newark Junior High. In order to increase the number of students who had access to summer credit recovery options and complete the A through G requirements, counselors advocated for a streamlined process and early start time for enrolling students in summer school. This will help students prepare and students and families prepare in advance for enrolling in summer school to make sure that they're available and ready to go with all their paperwork done. That was a big piece for this year. We think we moved the process up by a couple of months and we were able to identify students really early so they can already make plans as a family. My student needs to be in summer school. Let's make up these credits. And to specify we did include students that got D's and F's so that everyone had chances to be able to make eligibility for A through G. Another big area that I wanted to focus on was auditing our A through G and college and career readiness indicators tracking mechanisms, all the ways that we track our data within our system. These included ways that we report and review both internally and externally. So auditing these systems in collaboration with our high school counselors, site admin, district data staff team, and ROP teams led to updating many inconsistencies across the course data collection and reporting. These updates will have long-term impacts on A through G completion data, college admissions rates, and college and career readiness indicators. Some of those include updating our UC course management portal, so what courses that we actually offer that are A through G approved, so getting courses on there that might have been missing or hadn't been approved or getting the new courses on there. making sure our student information system had the correct information about all of our district courses, making sure CALPADS was getting the correct data about CTE pathways, making sure those completers were showing up right away, and making sure our college course catalog was as consistent as possible, making sure all of our courses and our information about those classes was accurate. One of the questions that comes up a lot when we're looking at A through G is really thinking about how many of our classes are actually A through G approved, and a majority of them are. So I put this slide on here just for us to focus on what are the areas that are not A through G approved currently right now. And so looking at what's on here, you can see our English language development courses, our basic courses for our SPED classes, our physical education classes, our leadership classes. There's a few ROP-specific areas. But those are the only ones that are currently not approved for A through G. We have two opportunities for courses that could potentially be submitted for approval. One of them is advanced PE, could be approved as an advanced personal fitness class, which would be a G elective. There's many other schools that have done that, and so that could be an easy one if we wanted to talk to our teams about that. In addition, careers for education, which is an ROP class, the level two class is not A through G approved, but level one is. So that would be something that ROP would need to do to be able to approve that course. But those are really the only areas of courses that we have that are not A through G approved that we could potentially move in another direction. The rest of them that aren't typically are not courses that would be A through G approved. Another big thing that's helpful with any of this movement that we're doing is making sure that we have good communication tools so our students, our staff, and our families know where students stand as their progress on A through G. So in order to do that, our NUSD counselors advocated for NUSD to become a partner district with the California Colleges Guidance Initiative. So this free program audits and compiles our transcript data into easy to read websites and tools for all stakeholders. These tools will help staff and students streamline the college and career planning process by being able to track their A through G completion progress. So each individual student will be able to go to the site based on their individual transcript data and see where they're at from the very first year in high school. In addition, it is the one-stop application platform for all California public school systems. So they will be able to apply for CSUs, UCs, community colleges, and financial aid all through this website, OnePortal, and they can track their progress on this portal as well. So in addition, we get a bunch of really great reporting tools that we will need to track progress for college, career, financial aid, application metrics. And this will help us with this A through G improvement grant because it gives us a bunch of reports that we need for this grant. So it is a free program. We're in the process of doing it. We're hoping to have it up by fall. It's a bunch of data stuff that we're working on right now. But we're super excited about this, being able to have access for our students. Another piece, we want to improve our partnerships with ROP and Ohlone because these are great partners that we have in this work that we're doing. So one of the areas is being able to clearly articulate the programs and pathways that we already have because we have a lot of great things and many people don't know that they exist or they don't know the information about what's there. And also making sure that all of our courses and offerings are properly coded in our student information system and on CALPADS. You'll hear that a lot. With Ohlone, we submitted a list of suggestions for courses to offer for dual enrollment and for early college that focus on courses that could happen right after school, so students could have easy access, or at the newer campus. So we gave them a list of courses that would be great if they could offer there. So they're considering that. They're just awaiting. They have some new staff that's being hired. And so we'll get more information after those people happen. But we're suggesting those courses, and they're really open to it. In addition, we're really excited to potentially be working with them and creating a pathway for our students who take our Chicano Studies classes to be able to earn an Ethnic Studies Certificate of Accomplishment through Ohlone, which is great. They take three courses together, and they would be able to earn this Certificate of Accomplishment, which is a big deal. Recently, Nicole and I also had a chance to visit the Ohlone College Connections classroom at the Newark Ohlone campus and see the opportunities that students had for engaging in college courses while they were seniors. The response for students was really positive. It was really cool to see the stuff that they were working on, hear about the classes they were taking, what are they doing there. And we've also seen an increase in interest by students to enroll in this program for next year because students are excited about what's happening. It was really cool to get to go to see their site in their classroom. We are also in the process of updating and renewing our articulation agreements with Ohlone to make sure that students are getting their college credits for their MCA classes and the advanced video courses at Newark Memorial. As we transition to ROP, we're excited to note that we currently have 23 CTE pathways available to our students through our partnership with ROP, 20 of which are A through G approved. These are open to both Newark Memorial and Bridgepoint students with our partnership with Mission Valley ROP. Right now we're working with Dr. Clift at ROP to build out a pathway for our current business classes that are at Newark Memorial because they don't complete a pathway right now. They're kind of all at the same level. We are working to try to synchronize those so they do become a full completion pathway. Hopefully by next year it should be a fairly simple process but we're in conversations with them about that. Our principal at Bridgepoint is also looking at potentially bringing back our culinary arts CTE course at their campus too, which means even more students would be able to participate in CTE opportunities. Our district data team and I also cleaned up a bunch of inconsistencies about CTE pathway and A through G info about ROP courses. We worked really closely with both of those campuses to kind of get all that together. This should lead to a rise in their A through G and college and career readiness indicators for next year. Our new K-12 pathways coordinator, Mai, has taken all the info about all of our pathways and created some really useful visuals that I'm super excited about to understand the options available for our students. So just as a sneak peek, this is one page of this visual that she put together, which shows all of the pathways. It's just a snapshot of it. So Mai put this together. The full link of it is linked on our slides. We have one available for BridgePoint as well. But on here, it shows each pathway. It shows the courses you need to complete it. If it's A through G approved, if you get college credit, if there's an internship, and where is it located? So this didn't exist before, so it was really hard for us to know what we actually had already available. But there's 23 of them total. This is just a snapshot. It's totally worth it to take some time to look at this full document. With those A through G courses in mind and getting all those datas, we wanted to make sure that our course development and management process was streamlined. So you've heard Ariel and I talk about this before, but we worked on the curriculum and assessment council collaboration for the new course creation process. So we streamlined that process and made sure that it met with the deadlines for A through G submission and for course request timeline at the high schools and the middle schools. In addition to that, the data team asked for a new tool to be able to collect information about the courses. So when they build them in the student information system, making sure they had all the data they needed for CALPADS and all the reporting. So we put together a new document. So that should make sure that we have far less CALPADS errors when we're creating new courses, which will save everybody a bunch of time. And we'll make sure that our data for the CCGI and for CALPADS is sparkling when we get there. Further along, as we have done all these updates and all these audits, our secondary counselors have been hard at work getting this information out to our students and families about the A through G requirements and post high school options. This list reflects only a sample of the numerous number of events that our counselors have been offering along with our K-12 pathways coordinator, myself, our college and career specialists this year. Some of the new things we want to highlight, we had a field trip to Chabot College for their Raza Day event. Our Newark Memorial High School counselor, Elizabeth Venegas, presented about A through G requirements to our Spanish-speaking families at our CABE group. We held that CTE information session with my and myself for families and students. And we're bringing back our NUSD College and Career Fair coming up on May 11th. And while I'm talking about that, I would love for all of our 6th through 12th grade families to mark that date on their calendar, May 11, 6 to 8, 30 PM, Newark Memorial High School, and come out for this event. And we are looking for presenters still. So if anyone in this room or anyone watching at home would love to come and talk about their career or college experience, we would love to have you. So just feel free to email me, reach out to me, and I will get you on that list. Another thing that I want to shout out is this really cool site that Mai and I put together that we're calling our NUSD Pathways Programs Recognition site. This site provides a centralized location to find information about high school requirements, college options, CTE and ROP information, recognitions, awards, special programs like MCA, Puente, Loney, all the information in one spot. You can find this site at tinyurl.nusdprograms.org, or on the QR code on your screen if you're at home, or if you have links to the slide on BoardDocs, you can access it there as well. This site is really handy. It's got tons of good information. All the things we talked about tonight are on here as well. So spend some time checking it out, because Maya and I put some work into it. One of the areas that we want to highlight is the student recognitions area. So on here, it has information about the State Seal of Biliteracy and the Golden State Seal Merit Diploma. So we at NUSD give out these to our students. But in the past, very few students were able to receive this recognition due in part to the systems we had for identifying students. So this year I was able to comb through data and identify 15 students who should be eligible for the State Seal of Biliteracy, up from just four last year, so 15 this year. And 127 of our seniors are eligible for the Golden State Seal Merit Diploma this year. That took a lot of work to kind of get that comb through that data, but I was super excited to find how many students were eligible. These students will be announced at the senior award night in May, and we'll have the seals on their diploma. If you'd like more information about the requirements, it is on the links on our slides and on that cool site that I just mentioned a minute ago. Last big area for this grant was supporting a supplement to the cost of AP tests for our students who qualified for free and reduced lunch. This lowered the cost of the test from $97 each AP exam, which is a lot, to just $15, a savings of $82 per test. With many of our students taking multiple tests, that really makes a difference. Last year, this group of students ordered 164 tests. This year, that number increased by 38% to 227 tests. We are hoping this increase in tests taken will lead to an increase in the number of tests being passed and students receiving college credit for those courses. I want to give a special shout out to the Newark Memorial High School counselors, Patricia in the finance office and Sarah Kaiser in child nutrition, who helped students get the verification documents they needed to access this fee reduction and to sign up for these exams. So with all of that being said, thank you for listening through all those pieces. You're wondering, what's next? So for our first year, we focused on improving the systems and celebrating the bright spots. So next year, we would like to continue this work and focus on spreading awareness and targeting our supports. So some of the areas that we can grow would be to increase the number of courses passed with a C or higher. As I mentioned before, our graduation requirements, Ds count for graduation, but the A through G requirements do not accept Ds for passing. This leads to a large number of students not being A through G eligible, not because they didn't pass, but because they didn't score high enough in the classes. Next year, we can do some work around building a culture around supporting students, families, and staff, understanding that Ds aren't enough for college. In addition to making sure that our credit recovery and targeted interventions like pause and summer school include opportunities for students to raise their D grades, as well as make themselves eligible for college. In making decisions around these things, we do need to consider lingering effects of distance learning on mindsets and skills that students have. A decrease in the enrollment numbers and how that affects the courses and the number of A through G sections we can offer. So as our enrollment decreases, we have to make cuts to FTE. That means potentially less sections of A through G classes. We also want to gather input from our stakeholders around programs, courses, and supports. This includes our labor partners, our families, and our students. We also want to take into consideration our upcoming California Ethnic Studies graduation requirement and how that will affect our scheduling of our students starting in 2025. We want to look at converting any non-A through G classes that are eligible to be converted when possible and how our ROP and college courses are affecting graduation, A through G and GPAs on transcripts. In the end, We have made a lot of progress and work this year in these programs. I am very proud of the work that we've done, all the staff, everyone who's been a part of any of these initiatives. And we are really hopeful that our data will reflect all this work over the next two years. At this point, we are open to answering any questions you might have about any of this information. Thank you.

[6689] Nancy Thomas: Thank you, Heather.

[6695] Kat Jones: Thank you for all the wonderful information, my goodness. And I really appreciated the fact that you included so much data in the different places. It's really important to be able to see that. And even though it might have been a small percentage, it's still so good to see it so spelled out. And thank you. It was a tremendous amount of work put into this and the programs this year. So thank you again.

[6716] Nancy Thomas: You're welcome. Thank you. Ms. Nguyen.

[6719] Phuong Nguyen: Thank you, President Thomas. Thank you so much for the presentation and all the extremely hard work that everyone has been putting towards this initiative. And I'm really excited that you guys really all went back and did an audit on all of the student systems, information systems, because you were able to pull out information that captures, you know, what has been missing in the last couple of years and correcting it. And our data is only as good as what we put into it. And if we're putting in bad data and bad information, then that's not good reflection for our students and for the district. So thank you for, you know, the effort on the audit. And my question is, how far along are you guys in the audit or has it been completed fully?

[6769] SPEAKER_26: I think we're So I think I'm done at this point. There's not much more that we can do. As new courses come through, we're definitely looking at data. I'm combing through as much as possible as we go through every single course. I probably will do one more full pass of every district course for the high school soon. But I think I've gotten everything at this point. We'll know next time CALPADS posts run, Barbie will let us know what errors come up, and we'll do the next round. As we said with the data technicians document that we created, every time she runs a CALPAD, she's like, I need this set of data. I'm like, OK, I'm going to add it to the form so that you will have all of that all the time. One of the big ones that Abby found recently was a checkbox for the state seal of biliteracy. We didn't know that even existed in the system to be able to trigger that. So she went through and entered all those. So there's just these little things. For the Golden State seal, I don't know if there's actually a place in our system that we can identify it. But we have the list, so we're still figuring some of those pieces out. But I think a majority of the big stuff I was able to clean up in first semester with the help of the team.

[6837] Phuong Nguyen: And lastly, I'm super excited about the CCGI, the California Colleges Guidance Initiative. And the only question I have is, I know that if we are to implement it in the fall, will information start for freshmen on? Yes. So kids, students that are in high school now who are Freshmen and sophomores this year, their information won't be carried out.

[6865] SPEAKER_26: No, it will. So everyone who's enrolled actually through middle school, I think it's sixth grade through 12th grade next year, will be in the system. So the only students that will benefit from them will be Diego's class will not get to benefit from it. Oh, just Diego. Just Diego's class, because they're graduating and moving on. But everybody else will be part of the system when they start in the fall. So everyone will be able to see their information. That's awesome.

[6887] Nancy Thomas: Thank you. Member Hill.

[6890] Aiden Hill: Ms. Decker, thanks for all the great work. A couple questions. Could we go back to page five where you've got your, it shows about percentage changes in pass fail? Yes, this one. Yes. I'm not sure if I heard you correctly, but I think you had said that the areas where you weren't seeing as much of a decrease that you were hoping for were B, English, and C, math.

[6923] SPEAKER_26: Correct. Those have the largest. how the largest non-pass rate of the areas of the A3G is focusing on is math and English.

[6933] Aiden Hill: Okay, so you're looking at like raw numbers there? Correct. Because I was just looking like across and I mean there is improvement but you're just saying that just from the beginning, the numbers are pretty big.

[6944] SPEAKER_26: Yeah, so looking at 2020-21, English has 364 and math has 365, not passed first semester. 21-22, it has 300 and 300. The other areas have in the 200 or 100, so they have the highest number of students that are not passing.

[6965] Aiden Hill: Okay, and then what I was just curious about is do you have any Any data or any theories about why we're having challenges there? And then it seems like the area that's performing the best is F, visual and performing arts. Any theories about what accounts for the difference in performance?

[6987] SPEAKER_26: I would hate to throw a theory out in this moment without backup data to be able to hold it to there. This seems to be consistent from years prior as well. I think it's usually pretty consistent across schools that these areas are areas of struggle and need the most targeted support. So I'm not gonna sit there and try to pull up a theory on this piece in this moment without founded data for me. I would say less students are taking G classes, so they would probably have less numbers in there just naturally. If we go back to... This one, it shows you how many students are enrolled in those. So the most number of students are in B and C. So technically, they would probably have the most potential to be able to have and not pass, just sheer numbers of people in the courses.

[7034] Nicole Pierce-Davis: For example, in English, you have to take four years of English. So those are four years of opportunities to either pass or not pass. With your G electives, you don't need to take four years.

[7046] Aiden Hill: Yeah. Yeah. OK, great. So thank you. And yeah, and I understand, yeah, not formulating theories without data. So I appreciate that. And per Member Jones's comment, I mean, it's good to just see the data. The one last question I had was, you had this slide that was talking about the CTE pathways, and you had that table. And you were talking about working on getting a business pathway. You had that one right there. So just out of curiosity, so it looks like you've currently got a couple of courses in business. So one is business professional development. And then you've got entrepreneurship and sports marketing. But then what you're missing is a capstone course.

[7095] SPEAKER_26: Correct. So what we're looking to do is convert one of those classes that already exists into a capstone course. So Dr. Cliff believes that we can make some pretty easy adjustments to the syllabus to be able to make one of them the capstone. And so you can take either one of, for example, business, professional development, and entrepreneurship, and the capstone is sports marketing. vice versa. So it's no new courses that will need to be created. These courses already exist. It's literally just updating some of the assignments to be able to say this is now capstone caliber and that if you take these two together, you now have completed a pathway.

[7132] Aiden Hill: Okay, perfect. Thank you.

[7133] Nancy Thomas: You're welcome. I'd like to add that this is a tremendous amount of work and getting all the systems talking to one another and getting them updated is really going to help going forward. The question I have is going forward, how are we doing now on increasing A through G course enrollment for next year?

[7155] SPEAKER_26: So I think the enrollment is already there. I don't think that's really our issue, is that students aren't taking the classes. Because like we showed on the slide, there isn't that many non-A through G courses they can take. So I don't think it's really an issue of enrollment. I think it is an issue of whether or not they're getting Cs or higher in the classes. So they're taking about five classes a piece already that are A through G approved. So I think our enrollment will continue to be consistent as far as these pieces. I don't have the current enrollment data in front of me for next year, because we're very early in that process. But I don't know if that's really the lever that we will need to pull. We will see a little bit, because we did make that astronomy class or into the aerospace engineering class. So those 30 students that were enrolled in that class, if those students enroll next year, that will be an increase. That's just one more area that they can do. So I think it should naturally look better because we've updated some of the data systems as well. Like some of the things that may not have been marked as A through G, which were, will come out a little bit. But I don't know if it's just like we need to tell students to take more because I think they're taking enough. It's really just passing those classes that they're taking.

[7230] Nancy Thomas: So, right. That makes sense. I'm wondering, though, about courses like language, having to take two years of language. And when I look at the number of students in the various classes areas, I don't see enough of them taking two years of language. Is it the two years of language that prevents them from making A through G? Is it the passing of the math and English? It's the passing.

[7259] SPEAKER_26: Most of the time, the students are taking the courses that they need sequentially for their. From what I can tell just doing the transcript audit of the seniors this year, it is come down to passing. It isn't necessarily of they didn't take enough courses. Because naturally, the students are encouraged to take those pieces as well. I think could we encourage them to take that third year of science? Sure. Could we encourage them to take that extra fourth year of math? Yes. Do they need that? No. They can still be A3G eligible without it. Will that make them more competitive? Sure. But I think a lot of this ends up coming down to they didn't pass a course with a C or higher.

[7307] Nancy Thomas: Are we looking at students, for example, that are class assistants? Because we've had hundreds of students that are class assistants or tutors. Have we looked at those students to make sure that they are taking the courses they need to be A to G?

[7326] SPEAKER_26: I can't speak to that one specifically. I could talk to our counselors and find out about that one and raise that one as an issue. I'm not sure how that process of signing up for that happens because it isn't a course they can select when they do course requests. So I'm not sure how those students are put into that system. But it is a piece that we can raise on that one. But our counselors have been doing a really good job about talking about what students need. And so I wouldn't think this is an easy thing to sign up for to become a teacher's assistant.

[7357] Maria Huffer: OK. Thank you. You're welcome.

[7360] Nancy Thomas: Thank you very much.

[7362] Julienne Sumodobila: You're welcome. Thank you.

11.2 Differentiated Assistance (2023)

[7368] Michael Milliken: Superintendent? Next was differentiated assistance. Right, Nicole?

[7377] Nicole Pierce-Davis: Yes, and I will try to move a little bit quicker through this one. I know it's getting a little bit late, but this is just information. So this is to talk about differentiated assistance. What is differentiated assistance? It really is a state program that looks at subgroup data and provides additional assistance where we're seeing disproportionality in our data. There are priority areas. So the same student subgroup. must meet criteria for disproportionality in at least two different priority areas in order to qualify. And so the priority areas of focus are pupil achievement, pupil engagement, and school climate. And you can see the indicators listed there. Now, I do want to say because, and many folks are looking at distance learning in the pandemic, most of the districts in Alameda County at this point are qualifying for differentiated assistance. As you can see there. Every single qualifying district there is qualifying for some reason. So I just want to make sure that we keep this within context as we talk about this data. That being said, it is still data that we need to pay attention to. And specifically where Newark is qualifying is in each of these categories for two specific subgroups, African-American students and students with disabilities. And so what the county has asked us to do is really focus, that sort of puts us, because we have two student groups, that puts us at a level two for differentiated assistance. We're in there with our neighbors, Fremont and New Haven, and so we are looking with our partners to think about ways we can approach this sort of dilemma, this academic dilemma. So because we qualify with two or more student groups, what we are doing is working with the county to really look at monthly monitoring of these particular data points, part of which was our March Madness attendance challenge, right, as we try to address chronic absenteeism. I actually met with them today, so we do have some updates on our data. Just to give you a little bit of understanding of what this looks like, and I'm going to show some charts that delineates this data out a little bit further in the next couple of slides. Really, year-to-date absenteeism is lower than 21, 22 absenteeism rate. However, it is still above, for these two marks, what we would want to see at that sort of 20% mark. Also, what we're seeing is that the rate for students with disabilities this current year has really remained constant from December to January. But the African-American rate has trended slightly upward. And you're going to see that in the next chart here, as well as the next one. So in 21, 22 in orange, and then 22, as compared to 22, 23 in blue there. That red line is the 20% rate. You don't want to go above that line. And what we're seeing is for students, this is for students with disabilities, we are crossing that line with absenteeism. So you can see we move from the first one is for students with disabilities, the second one here is for African American students, and then all students just for comparison between December and January. If you want to sort of see trends, again this will sort of help you see the trends. The yellow line is 21-22, the blue line is 22-23, and then that red line is what we're trying to achieve. So you can see there that chronic absenteeism sort of trended upwards where we sort of stayed consistent this year. for students with disabilities. With African-American students, you can see where last year we sort of trended, we stayed the same, we trended up, but we're well below the line from last year with our African-American students. So we are seeing some improvement there. And then again, for all students, sort of flatlining, whereas last year, and we saw that in the chart, right? January is when we had that sort of, we had a lot of students out due to COVID. And you kind of see that. So we sort of flatlined this year. We did just update our data for March. And what we're seeing is that same 40% that we noticed, or 39% to 40% that we noticed improvement with that same categories for all students. We also saw 39% to 40% improvement with our African-American students and our students with disabilities. So what that means is that the efforts that we're putting in are sort of targeted universalism, right? They're hitting everyone in a really positive way, but they're also hitting our target subgroups in a really positive way. So we will see this. You will see this in our LCAP plans. You'll also see what they call ATSI, Additional Targeted Support and Improvement, that each different school will include in their CPSAs related to subgroup data. And you'll see that when those plans come out. So continued next steps we just did our spring into action attendance campaign that's sort of our tier one for everyone. In terms of tier two principals have many cycles of inquiry regarding chronic absenteeism district-wide. So they are looking at specific names of students and trying to support those students so we can make progress on goals. We're also doing an audit of special education IEP goals so students are chronically absent, we're asking case managers to put a goal in their IEP related to attendance, right? You can't make progress on your goals if you're not there. And then for tier three, we're considering our SAR process, our District Student Attendance Review Board. And that's with our partners with Newark Police Department, we've got city partners in this work, and we hold those about every other month. Finally, again, you are going to see a connection in the LCAP, so look forward to seeing that as we continue to make this a priority area next year. All right, that's it. I'm happy to answer any questions.

[7738] Phuong Nguyen: Member Nguyen. Thank you. Thank you, Dr. Pierce, for the presentation. But I just have one quick question. For For students who have to, or parents who have to report, or are given a SARB, how many missing days do they have to have? And is it cumulative days, or is it if they miss a period, you know, in secondary class? How does, can you explain that further?

[7768] Nicole Pierce-Davis: Yeah, so there is no exact number of days. They have to get through the process. So any student that is chronically absent, so they've missed 20% or more school days of the year, should be getting letters sent home through our A2A process. So that's an automatic. Once they've gotten one or two letters, the school sets up a SART conference. And that SART conference is meant to really work with the family to understand what their challenges are. Because every family has a different circumstance, we don't treat them all the same. What we can uncover in some of those SART conferences is that maybe a student's having a hard time getting to school. We can set them up with a buddy family who then helps get the student. There might be students who refuse to wake up. We've actually gotten alarm clocks for some of our students, right? Little things like that where we're working with families. If they set goals and then those goals aren't met and they're still not being responsive to the school, that's when the school makes the determination to refer them for SARB. So it really is a school decision to refer them to SARB with the help of Dr. Cusey, our interim pupil services coordinator. who sort of helps identify, along with Nicole Lemus, who works in our pupil services as well, helps identify those trends and sort of brings them up for principals to say, hey, have you been paying attention to this? We also do home visits as part of that work. And so really, they don't reach SARB unless the school's feeling like they're just not making the progress that needs to happen for them to be able to continue to achieve.

[7851] Phuong Nguyen: OK. And then does the system automatically generate the notices that go home saying, hey, OK,

[7859] Nicole Pierce-Davis: Yep, our A2A system automatically does that through the first, I want to say the first two sort of attendance warning letters. And that's when the school then is prompted to do a SART conference.

[7871] Phuong Nguyen: OK. And then one last question, because I got one of those letters for one of my students, one of my kids. But anyways, the question was, because they're at that age, they're getting ortho appointments. So we pull them out. So there are some of those days on there that she's only missing like one period or whatever, but they're being counted as a full day. So I just wanted to know if, does the system count those as full days or is it supposed to be synced up?

[7907] Nicole Pierce-Davis: Yeah, I can check in just to make sure our A2A system at our secondaries is working. It's my understanding that if they miss three or more periods, that then does trigger sort of a full day absence. But I can double check.

12.1 Set Regular Meeting Dates for 2023-24

[7920] Nancy Thomas: Thank you Thank you Next we move on to old business 12.1 to set the regular meeting dates for 2023-24 Yes, so

[7944] Michael Milliken: Per the board's direction, we're proposing to go to Tuesdays next year, the first and third of the month. I believe the first Tuesday of November is November 8. So that would be a short edit there. As you're looking at these dates, the first day of school is August 9. So even though August 1st sounds quite early to have your first meeting of the year, it is just a week before school starts. And so it is important for us to have a board meeting before the first day of school so we can hire teachers and staff and all those important things. And then on the back end, the last day of school is May 29. But we'll need those two dates in June to approve budgets and LCAPs and things like that. So that's about it. We think this is a pretty solid schedule. Please note that we did bump one date, that would be the January meeting, to the fourth Tuesday. Because that gives us two full weeks after the break to make sure that we have everything in order. So staff would prefer the 23rd versus the 16th. Also MLK is the 15th of January. So that would make the 16th, you know, a little bit tricky because the day immediately before would be a holiday.

[8055] Kat Jones: Yeah. Member Jones. I did double check the November 7th is a Tuesday.

[8065] Phuong Nguyen: And also, just to clarify, we are only going to have one meeting in November?

[8071] Michael Milliken: Correct.

[8072] Nancy Thomas: Okay, thank you. Member Hill.

[8075] Aiden Hill: Yeah, thank you. And I know that in the past we've had some challenges sometimes in scheduling meetings at the same time that the CSBA conference was going on, but I went and I took a look just quickly. It looks like it says the general conference is November 16 through the 18th. So it looks like we don't have a conflict there unless I'm misreading that. So that's good. And San Francisco. Yeah. Yeah. OK. So thank you.

[8104] Nancy Thomas: Thank you. OK. With that, I would entertain. Go ahead.

[8110] Michael Milliken: No. I'm good. I'm good. You're correct. I was working off of our school calendar off the website for 23-24, so we may have to correct that. But thanks for catching that. Good catch. Yeah. Bad catcher. OK.

[8128] Nancy Thomas: So I would entertain a motion to approve.

[8134] Kat Jones: I'll make a motion to approve the dates for the 23-24 school year. I second.

[8142] Nancy Thomas: Jones makes a motion to approve the dates. Member, you'll second. Please vote.

[8149] Jodi Croce: Student member Torres, how do you vote?

[8151] SPEAKER_06: Yes.

[8152] Jodi Croce: Thank you. Voter in, five ayes.

12.2 RESOLUTION 2020.21-025 (Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

[8166] Nancy Thomas: Let's keep that. going in the future. Just having you ask the student member for his vote. Thank you. Next, 12.2, resolution 2020-21 to delegate authority to procure necessary materials, equipment, and services to provide distance and or in-person learning.

[8201] Michael Milliken: Marie, a quick overview of that.

[8205] Marie dela Cruz: Thank you. A couple of years ago, back in April 2021, the board approved a resolution to enable staff to purchase materials, supplies, and services as we transitioned from distance learning to in-person learning when we had to prepare classrooms and sites due to COVID and for safety and health reasons. Since then, the governor has lifted the emergency because this resolution was based on that proclamation. The emergency was lifted in February 2023. So this resolution is no longer applicable and it was scheduled to terminate in June of this year. So we are recommending terminating it sooner effective immediately on or around today, tomorrow. Okay.

[8264] Nancy Thomas: Thank you. So I will Make a motion to approve 12.2 resolution 2020.121-025.

[8274] Aiden Hill: I second.

[8277] Nancy Thomas: Member Thomas makes a motion. Member Hill seconds. Please vote.

[8285] Jodi Croce: Thank you. Student member, how do you vote?

[8287] SPEAKER_06: Yes.

[8295] Jodi Croce: Votes are in. Five ayes.

[8297] Nancy Thomas: Thank you. Next, we're moving on to new business. And there was a request to move item 14.3 from the consent calendar to new business. So we will ask staff to introduce that item.

13.1 REPORT: 2021-22 Audit Report - Measure G Bond

[8315] Michael Milliken: With your permission, could we move the 14.3 to 13.5 at the end of the new business? And because we do have a presenter, Is that correct for 14-1? Would that be OK? Certainly.

[8330] Nancy Thomas: OK. OK, next. Move then to the audit report 2021-22, measure G bond.

[8341] Michael Milliken: Yes, please. OK.

[8344] Marie dela Cruz: So in addition to our regular financial audit, because we do have a bond, measure G bond, we have an audit report just for the bond measure. And this is for the year ended June 30th, 2022. Christy White performed the audit and they're here to present the report. We have Miss Vanessa Pineda here tonight to present the report.

[8378] Jodi Croce: Thank you, Miss Vanessa. I think you're unmuted. Can you see the presentation? Yes, I can. Thank you. Great. Thank you. You can begin.

[8389] SPEAKER_27: Yes, I would be reviewing today the Measure G financial and performance audit. So first, I'll just begin with a quick overview of both audits. So the first slide just goes over the financial statements. Next slide. So, this is just a quick overview. So, for the financial statement audit, we examine the financial statements and attest the fairness of presentation. Typically, financial statements are in conjunction with the audit report. So, just to clarify, this is only for the Measure D bond fund. Next slide. So on page two of the report, if you're looking at it as a PDF, it would be PDF page four. In our opinion, the financial statements are presented fairly in non-material respects with respect to Measure D bond building fund as of June 30, 2022. Next slide. This is an overview of the different substantive procedures we completed. So just a quick overview again. So for cash, we review the bank reconciliations with the county treasury. For accounts receivable, typically it relates to the quarter four interest for the 21-22 fiscal year. So we verify that that ties out. Next slide. We also take a look at accounts payable to confirm and test year-end cutoff. We'll look at revenue. Most of the time it's related to the interest earned in the cash in county, but if there's any escrow statements or official statements, we also verify that that's recorded properly. For expenses, we take a look at supporting documentation of our selections and samples and verify any inner fund transfers. We also take a look at any subsequent transactions related to accounts payable. Next slide. And then this is an overview of the performance audit. So we provide management with an independent and objective evaluation of the bond program management. We assist management to meet the increased public demand for information and disclosures, such as we're doing tonight, making sure the report is approved and presented to the CBOC and the board. We evaluate evidence against stated criteria, taking a look at those expenditures, making sure that they're allowable per the ballot measure. And then lastly, we just gained an understanding of the bond program and the environment in which it operates to better provide any possible progress or just the impact that it will have on the financial statements. Next slide. And this is what we actually completed during our testing. I'd like to provide an overview. So for expenditure testing, we tested approximately $2.4 million, which was about 45% of total expenditures for the 21-22 fiscal year. We tested 100% of personnel expenditures, which was approximately 62,000. Next slide. We also take a look at bidding and change order procedures. So for this year, we took a look at the planning and irrigation group one schools project. We didn't note any exceptions. Next slide. And then lastly, this is our schedule findings and recommendations. This summarizes all the opinions that I just reviewed, and this can be found on page 16. So there was no financial statement findings, nor were there any performance audit findings. Next slide. Lastly, I would just like to say thank you. We appreciate the hard work put in by the district staff to complete the audit process. There's quite a few items that we request, and they're diligent at providing all the documents and making the process smooth. I'll go ahead and open it up for any questions.

[8618] Nancy Thomas: Seeing no questions, I would like to thank you very much for that report. I know Ms. Cindy Parks is in the audience, and she worked with you on this, I believe, as a member of the CBOC. So, thank you very much. Thank you.

[8633] SPEAKER_27: I appreciate your time.

[8637] Nancy Thomas: See, I think the... process is that we accept the report. So I would ask for a motion.

[8646] Phuong Nguyen: I move to accept the report.

[8650] Aiden Hill: I second.

[8651] Nancy Thomas: Member Nguyen moves to accept the report. Member Hill seconds. Please vote.

[8665] Jodi Croce: Student member Torres, how do you vote? Yes. Thank you. Votes are in. Five ayes.

13.2 Revised Audit Committee Charter

[8679] Nancy Thomas: Thank you. Next, we move on to the Audit Committee Charter. And I believe we have two members of the Audit Committee that are board members here. So I think it would be best to have them lead this discussion.

[8699] Aiden Hill: Great. Thank you, President Thomas. So for those in the public that are not aware, so the Audit Committee is responsible for performing a number of activities, but one of those activities is to look at the charter on a regular basis and when appropriate, recommend changes. And so this past year, beginning in January, the committee went through a process of doing that, and Member Jones was a part of that, as well as our public member, Aaron Weisz, who is a certified public accountant and former auditor, as well as our non-voting member, Steve Young. And our work was informed by the yeoman's work that President Thomas had done back in 2017. And a lot of that work was based on. I always need to have my cheat sheet here. So it was based on guidance coming from the Association of International Certified Public Accountants. So that was, and this is basically the premier body that looks at accounting standards and best practices. And so we use that as a starting point. And then if you look at the combined experience on our team, We probably have, I didn't count it out exactly, but probably over 50 years of combined experience just on the team within our audit committee. So we went through, made changes. What we have before the board is a red line document that shows those changes. And we're recommending that the board ratify this new charter. And I turn it over to Member Jones, if you'd like to add anything.

[8810] Kat Jones: No, I think that you summed that up quite well. It was a good process to go through, to see, to go all the way through it and to make the corrections to really clean it up.

[8826] Nancy Thomas: Any comments from the board?

[8832] Diego Torres: I really do appreciate that in this version, or like in the revised version, how you can see visibly what has changed in the red. Because I know sometimes when we have these changes of documents, we have to go between the two versions and figure out exactly what changed. So I do appreciate that. Because I feel like I can actually understand what's going on now and what's being changed. So I appreciate that and the hard work that you guys put into this.

[8854] Aiden Hill: Thank you, Member Torres. That actually reminds me, I need to, when we're ready, make a motion, which is So no matter how hard people work there's always like little nits and things that get missed and so I did notice one nit that we made a mistake on and that's on page three where the very last sentence was say be knowledgeable about internal controls financial statement audits and managerial operational audits and I think I made a mistake in inserting or doing something, and so it should be a number four. The four comes after it. So when the board is ready, I would make a motion to adopt this with that one change.

[8896] Nancy Thomas: Thank you. Seeing no further questions or discussion, would you like to make a motion? Why don't we have somebody else do it?

[8909] Kat Jones: I'll make a motion to approve the new charter with that one exception on page three that puts the number in front of the sentence instead of after it.

[8921] Nancy Thomas: I'll second that. Member Jones made the motion to accept the new charter and or the revised charter and Member Torres seconded that motion. Please vote.

[8938] Jodi Croce: Thank you. Member Torres, how do you vote? Yes. Member, oh, one more. Member Thomas.

[8964] Aiden Hill: You've got to get off on that, go on that page.

[8967] Nancy Thomas: Sorry, I'm on the wrong screen.

[8972] Jodi Croce: Thank you. Votes are in. Five ayes.

13.3 Resolution No. 2022.23.27 Child Abuse Prevention Month

[8979] Nancy Thomas: Next, we move on to item 13.3, resolution number 2022.23-.27, Child Abuse Prevention Month.

[8993] Michael Milliken: Knowing that the wellness and safety of our children is the most important thing to the school district, we put this resolution forward to the board.

[9009] Nancy Thomas: Comments from board members? I think this is very important to point out that the safety is important and that we have identified child safety and family services to be priorities. So I'm very happy about bringing this resolution forward that staff did and I would ask for a motion.

[9043] Phuong Nguyen: I move to approve the resolution.

[9045] Nancy Thomas: I'll second the motion. Member Nguyen moves to approve. Member Jones seconds. Please vote.

[9058] Jodi Croce: Student member Torres, how do you vote?

[9060] SPEAKER_06: Yes.

[9070] Jodi Croce: Thank you. Votes are in. Five ayes.

13.4 Board Governance Workshop and Surplus Property Study Session

[9079] Nancy Thomas: The next item is 13.4, Board Governance Workshop and Surplus Property Study Session this evening. Superintendent, do you want to set the tone?

[9095] Michael Milliken: I will do my best to introduce this. So we're seeking board guidance. And this is simply a discussion item, first with regard to governance, typically A board would have a governance workshop early in the calendar year after reorganization and especially after adding new board members from the prior election. In your case, you've added two board members and now a third via the appointment process. So you're overdue for a governance workshop at the same time, you know, me being an interim, there may be a rationale for holding off just a couple more months and doing such a workshop with the new superintendent. So this is to bring it to the board's attention. If you wanted to do such a workshop sooner rather than later, you know, I would take more of a limited or smaller role in the workshop. You know cabinet staff participate or not or focus on the five of you with Brown Act training other types of legal updates as well as Governance norms and communication protocols and things like that. So First is your guidance on a governance workshop and the timing of it as well And then second we can move on to the surplus property study session So what's the board's thought about governance workshop I Think that Timing wise

[9215] Phuong Nguyen: Although, you know, it's always good to do it as soon as possible, but considering the fact that we are going to be having a new superintendent and also possibly, well, no, not possibly, we are going to be having a new student board member, and it's a great opportunity for us to all be able to do that together. So my preference would be for us to postpone it until after the new superintendent is hired and then And then I would really like for our new student board members to join us also.

[9253] Nancy Thomas: Member Hill?

[9254] Aiden Hill: I would like to echo Member Nguyen's comment. And yeah, I think it really is important that all the team members go through it together, because that's a part. Not only does everybody get on the same page, but it's part of the bonding process. And so I think it would make sense to do that. And yeah, that's it.

[9274] Phuong Nguyen: Are we bonding, Memorial?

[9277] Nancy Thomas: You never know. Well, I may be the odd person out, I'm thinking. But it makes sense that.

[9285] Aiden Hill: Oh, sure. And the second reason, slightly selfish, is that given that this evening is the third board meeting that I've attended this week, I think we're a little meetinged out at this point. So it would be nice to take a little break before we get into this heavy lifting.

[9304] Nancy Thomas: Yeah, so I was thinking, I may be the odd member out, but hearing you all speak, I was thinking the sooner the better. But I think given that the superintendent is a key member of the governance team, I was thinking that our interim superintendent could play that role and help our new superintendent understand what we did in the meantime, but we do have busy and a lot of work to do between now and the end of the year. So I'm fine with waiting until we have a new superintendent as well. So that's kind of the general.

[9351] Diego Torres: So given that we're waiting, would this take place in August, you would say, around, or September? Or would that be up to the new superintendent to decide?

[9362] Phuong Nguyen: Hopefully we'll be able to hire the new superintendent by July. So maybe we'll be having the governance workshop around that time. Or we do have a break in July, so probably the first part of August.

[9383] Kat Jones: Is this something that could potentially be done not in a regular board meeting, but in a special board meeting?

[9393] Michael Milliken: Correct. I would recommend more of a retreat type setting where it still has to happen within the bounds of the district, but it would be not attached to a regular board meeting. It would be on a Monday night, a Saturday morning, something like that.

[9419] Phuong Nguyen: Yes. In the past, we've had it on the weekends.

[9423] Nancy Thomas: OK, and you don't see the need for this board to have Brown Act training. I think we all pretty much have had it sooner rather than later.

[9435] Kat Jones: I think the refresher will be having the meeting and going over the Brown Act, getting that Brown Act training. I think it's going to be important for all of us to be together and to all be hearing it at the same time and getting the same information. So I would say I feel fine about waiting. I think it's the right thing to do until we have everybody in our new student board member as well.

[9468] Nancy Thomas: OK. So that's the direction we've decided to go.

[9475] Michael Milliken: Understood, thank you. And then with regard to a study session on surplus property, I provided some background in the write-up there. And given the amount of time since the board's last discussion of this, and the turnover in the board, and the fact that you have a new superintendent on the horizon, This is a, you know, what you do with your surplus property is very, very important. And so what I, you know, ask of you is, you know, given the importance of this, when would you like to have, A, do you want to have a study session? And if so, when would you like that scheduled?

[9537] Phuong Nguyen: And this one is as soon as possible.

[9541] Nancy Thomas: Yes. I prepared some documents that I hope we can look at before we have that study session.

[9560] Michael Milliken: OK. Would you like to give them to me? OK.

[9568] Nancy Thomas: Are these the same thing or different? They should all be the same. And here's another one. I don't know if I want to.

[9580] Michael Milliken: So we'll need to make sure those are available to the public, right?

[9583] Nancy Thomas: So if anyone from the public wants them.

[9586] Michael Milliken: Well, we'll have to, I'll work with Jody to get them attached electronically so that people don't have to request them. They can simply pull them off.

[9599] Nancy Thomas: The website.

[9604] Michael Milliken: So how many packets do we have?

[9605] Nancy Thomas: I think I made one for all of us and the board. OK. So yeah, what I have, just to.

[9616] Michael Milliken: So are there three packets, Nancy?

[9618] Nancy Thomas: Yes, I should have had, you should have had three items. Yep, I do. OK, one is a call for proposals that we made to, to solicit a architectural study of the use of Whiteford as a district office. Another is the actual study that they did and presented in a board study session. And the third is a draft strategic planning, newer 2023 facility strategic planning document that was I think it was developed by Dominic Dutra and presented to the board in a study session, but nothing ever moved forward on it. But these are some of the, I think it's important for us to come to the study session prepared with these documents in mind, because a lot of work had gone into thinking about specifically the district office moving to Whiteford.

[9692] Michael Milliken: So what we can do, Jody, is make sure that we get these publicized and then we can also attach them to the future study session that we schedule.

[9705] Nancy Thomas: Member Hill?

[9707] Aiden Hill: And if I could just request that you also just get an electronic set for the board.

[9714] Michael Milliken: Absolutely. We're happy to do that. With regard to this study session, yeah, we'll sort of give you an outline, perhaps via a board weekly or something like that, and then if people have feedback. But just in terms of how we set it up. Now, this is very helpful, and we will try to make sure we move forward on this and schedule something this spring. But stay clear of when you're interviewing superintendent candidates and things like that. So we know it's a pretty busy month.

[9764] Nancy Thomas: Thank you.

[9767] Phuong Nguyen: Pardon?

[9768] Michael Milliken: We'll distribute them electronically.

14.3 Declaration of Need for Fully Qualified Educators

[9778] Nancy Thomas: Good. So next, we move on to the item that was 14.3, Declaration of Need, that was moved forward. Do you want to introduce that?

[9794] Michael Milliken: I think how we typically do it is staff would present, then we would have public comment, and then board consideration and discussion. Is that consistent with your expectation? OK. Terrific. Then with that, I'll turn it over to Katherine.

[9813] SPEAKER_30: Sure. So the California Commission on Teacher Credentialing requires that each school district file the Declaration of Need for Fully Qualified Educators for the upcoming academic year. So HR departments basically estimate the number of teachers we anticipate hiring in certain subject areas and at different levels of emergency permits, including interns that we anticipate hiring. So we're not able to move forward with offering different types of waivers and permits unless we have this document on file with CTC through a board meeting approval. But it is an estimate. Our estimate was based on primarily vacancies that we did have this year. We're hopeful not to need all of the numbers anticipated in the statement of need. And teachers will need to consent to any type of waiver or special teaching permit.

[9881] Nancy Thomas: And we do have one public speaker on this item, Ms. Parks.

[9888] SPEAKER_06: Ms. Waters, would you say that this is an overestimate or an underestimate of?

[9897] SPEAKER_30: Ideally, it's an overestimate. It's better safe than sorry. If it changes significantly, we will need to come and bring it back and update the file that we have on file with the county. So I think the numbers provide some room, if you will, from what we'll actually need.

[9918] Cindy Parks: I'm going to move forward with my prepared speech, which some of it is, well, anyhow. This declaration of need for a fully qualified educator is an annual declaration the district prepares, which attests to the fact that a diligent search was made, yet there are positions not filled by a prepared or credentialed teacher. The 22-23 declaration identified 15 positions for an emergency permit and 20 positions for a limited assignment permit for a total of 35 permits. However, the 23-24 declaration before you this evening has 31 positions listed for an emergency permit and 30 for a limited assignment permit for a total of 61. Of those 61 for next year, eight are for CLAD slash English learner authorization, four for bilingual authorization, 12 are for resource specialist, one teacher librarian and six emergency transition kindergarten. The 30 limited assignment permits are broken down by five multi-subject, 15 single subject and 10 special ed. I would hope that the severe increase is a worst case scenario. This evening, I will be sharing with the board the 21-22 summary of findings, the audit report and review for teacher placement I received from the Alameda County Office of Education. This document indicates there were 905 assignments and 88 vacancies. I hope you'll take the time to look at the top 10 missed assignments by disability area and the general ed broad subject. Although there's a significant decrease from the previous year, there were four missed assignments at the alternative school, 17 at the elementary and 89 at the high school and 15 at the junior high. I assume the junior high, high school and alternative school are just sections. I'm bringing all of this to your attention because I'm concerned with the drop in enrollment. I wonder if some of that is due to teacher issues. I personally know people that have had issues with teachers that are not credentialed, many. I know several, let's put this, I know several issues that parents have had or students have had with teachers that are not credentialed. Also, I think it is imperative that this district focuses on recruiting qualified educators. Goal 1B of this year's district goals and objectives is to recruit, develop, and retain highly qualified educators. If this declaration is an indicator, the district did not succeed in fulfilling this goal. And every NUSD student deserves to have a properly credentialed instructor. Thank you.

[10127] Nancy Thomas: Since we moved that up to new business, we will need to vote on it separately.

[10136] Jodi Croce: Yes, if you can just move to item 14.3 to do your vote. And then it's noted in the minutes that it was moved to 13.5. OK.

[10147] Nancy Thomas: Matt, may I have a motion? Oh, sure.

[10153] Aiden Hill: Could we just get a little bit of insight? Again, looking at this document, so 61 positions. So any thought on the root causes?

[10170] Aiden Hill: I mean, obviously, we've got short-term mitigations, but what are the longer-term mitigations?

[10179] SPEAKER_30: Implications of?

[10181] Aiden Hill: No, mitigation. Mitigation. So I'm sorry. Am I? No, go ahead. Yes, I was just curious. So what were the root causes for, you know, this number of declaration of need? So what's the root cause or causes? And then secondly, obviously, this is the short term mitigation, but what's sort of our plan to address it intermediate to long term?

[10209] SPEAKER_30: Well, we're continually working on ways to recruit and retain teachers. So I think it even goes back to our compensation advancements. We're going to be more competitive. We are posting earlier than we have in years past. We are attending multiple job fairs in the immediate area to pick up fully credentialed teachers poach credentialed folks from other districts, ideally. But we do get into a situation where folks are about to start a program or need to complete some coursework. And so this, depending on what we're looking at, it gives them a year to do so and complete those requirements. So again, this is a higher number. We don't anticipate needing them. But we want to ensure that folks who do need to fulfill some requirements can continue to work on finishing those requirements and be able to be licensed appropriately with CTC.

[10282] Aiden Hill: Thank you.

[10283] Leonor Rebosura: You're welcome.

[10293] Nancy Thomas: So I would entertain a motion

[10298] Phuong Nguyen: I move to approve.

[10299] Nancy Thomas: I'll second. Member Nguyen moves to approve. Member Jones seconds. Please vote.

[10307] Jodi Croce: And student member Torres, you cannot. I'm sorry, I can't take your vote. Member Torres, thank you. Votes are in. Four ayes.

[10334] Nancy Thomas: Thank you. Next, we move on to the consent agenda, non-personnel items.

[10347] Jodi Croce: We actually do have one personnel item, so you just go up to 14.2.

14.2 Personnel Report

[10352] Nancy Thomas: Thank you. Next, we move on to 14.2, which is a personnel item. I move that.

[10361] Phuong Nguyen: I move to approve. 14.2 personnel report.

[10366] Nancy Thomas: I second. Member Nguyen moves to approve. Member Hill seconds. Please vote.

[10375] Jodi Croce: And Member Torres, no vote this time. Thank you. Votes are in. Four ayes.

[10391] Nancy Thomas: Ms. Croce, thank you so much for calling for the votes for her student member and for keeping me on track here. OK. So next, we move on to the consent agenda. And Member Hill wants to pull an item.

[10408] Aiden Hill: Yes, please. I'd like to pull 15.3, the Williams uniform complaint report.

15.2 FIELD TRIP: Non-Curricular, Overnight, One-Way Distance Over 100 Miles Field Trip: Newark Memorial HS to Anaheim, CA (Approved on Consent)

15.4 REPORT: Quarterly Report on Contracts - FY 2022-23 (Approved on Consent)

15.5 REPORT: Monthly Purchase Order Report (Approved on Consent)

15.6 PURCHASE: AMS.net for the Wifi Improvement Project (Approved on Consent)

15.7 CONTRACT AMENDMENT: Pappas Energy (Approved on Consent)

15.8 RESOLUTION 2022.23.28 Declaring Surplus Equipment (Approved on Consent)

15.9 MINUTES: Minutes of the January 19, 2023 Regular Meeting of the Board of Education (Approved on Consent)

15.10 MINUTES: Minutes of the January 31, 2023, Speical Meeting of the Board of Education (Approved on Consent)

15.11 MINUTES: Minutes of the February 2, 2023 Regular Meeting of the Board of Education (Approved on Consent)

15.12 MINUTES: Minutes of the February 2, 2023 Special Meeting of the Board of Education (Approved on Consent)

15.13 MINUTES: Minutes of the February 6, 2023 Special Meeting of the Board of Education (Approved on Consent)

15.14 MINUTES: Minutes of the February 16, 2023 Regular Meeting of the Board of Education (Approved on Consent)

15.15 MINUTES: Minutes of the February 22, 2023, Special Meeting of the Board of Education (Approved on Consent)

[10431] Nancy Thomas: So I would entertain a motion for 15.2 through 15.15 with the exception of 15.3. I move to approve 15.2 to 15.5 with the exception of 15.3. I'll second that.

[10443] Phuong Nguyen: Member Nguyen makes the motion. Member Jones seconds.

[10460] Nancy Thomas: Please vote.

[10464] Jodi Croce: Thank you. Student member Torres, how do you vote?

[10467] SPEAKER_06: Yes.

[10467] Jodi Croce: Thank you. And votes are in. Five ayes.

15.3 REPORT: Williams Uniform Complaint Quarterly Report January 1, 2023 - March 31, 2023

[10479] Nancy Thomas: And member Hill, item 15.3.

[10483] Aiden Hill: Thank you, President Thomas. So if we could just get a little bit more background. I understand that there were some facilities complaints. And I don't have it in front of me. But I think that one or two of them, I think there were four, and maybe one or two of them had been resolved. And then there were a couple that were outstanding. If we could just get a little bit of a background on that, please.

[10505] Michael Milliken: Sure. So the two unresolved, as I understand it, were HVAC concerns. Marie, do you want to speak to the? The two unresolved, or Ms. Waters, I apologize.

[10519] SPEAKER_30: No, that's okay. With HVAC concerns, we work in tandem. So yes, all three Williams complaints received this quarter were related to facilities conditions. At the time the agenda was posted, two out of the three remained unresolved, still being worked on, but not completed or remedied. Since Monday and today, one additional has been resolved. An HVAC unit at Newark Memorial High School, a transformer was changed out and it's working fine. That leaves one unresolved. The problem has been identified in one particular classroom relating to the HVAC. It's a tripping breaker. And so, the identified next step to remedy the issue will be to change out the breaker. And we'll go from there.

[10575] Nancy Thomas: Great, thank you. You're welcome. So, Member Hill, would you like to make a motion?

[10581] Aiden Hill: Sure. I move, hold on a second, I move to approve 15.3 Williams uniform complaint quarterly report.

[10591] Nancy Thomas: Member Hill moves, and Member Thomas is seconding it. Please vote.

[10602] Jodi Croce: Student member Torres, how do you vote?

[10603] SPEAKER_06: Yes.

[10610] Jodi Croce: Votes are in. Five ayes.

16.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[10614] Nancy Thomas: Thank you. So next, we move on to close to the end. Board of Education Committee Reports, Announcements, Requests, Debrief, and Discussion. So we'll begin with member Torres.

[10634] Diego Torres: I would like to thank all of the students, actually, at my school who are doing so well. I love seeing all of them, my friends and everyone. Yay, students. Woo! You're doing so well. This week was really fun with the Cougar Olympics. There were so many students out there and every day watching their fellow classmates participate in the sports and laughing at the teachers because who doesn't love watching teachers play sports. So that was really fun. And it was just a fun week this week. And I appreciate everyone. And I also appreciate Dr. Rich. I love his outfits. I can't stop, like, going over them. They're so good, I guess. You guys, like, if you haven't seen them, you have to see them. They're really nice. his outfits. They're very color-coordinated, too. So I just appreciate Dr. Rich and his energy and his outfits. And I hope everyone has a nice, safe spring break.

[10687] Nancy Thomas: Great. Number one?

[10688] Phuong Nguyen: Thank you, President Thomas. Nothing to report out on board committees. And I just wanted to, again, thank all of the teachers, the students, the families, and the district. And I know that where, well, it is officially spring break. So wishing everybody having a wonderful spring break and please rest and really take time for yourself and your family and really enjoy Easter and this week to just relax and decompress and reflect too on what's been going on since the beginning of the school year. I think everybody has been doing a tremendous amount of work and now it's time to enjoy before we come back and then, you know, hit the pave running again until the end of the year. So thank you for everyone's hard work. And then my one request is that we also bring back the IT assessments that we had done prior with the prior board. to take a look at it and see if we can put into place some of the strategic planning that had happened in the review. I know, especially with the Wi-Fi approval tonight, and just to make sure that we have enough resources to be able to support all of the technology that we are investing in. So I just wanted to make that request tonight. And I hope that I have my fellow board members supporting me on that.

[10797] Nancy Thomas: I'm seeing heads nod. OK. Yes. Thank you. Assuming that doesn't take too much time for staff.

[10805] Phuong Nguyen: The assessment has already been done. We just need to review it.

[10808] Michael Milliken: Understood. Thank you. It's effectively bringing back and taking a fresh look at it, just checking in on our progress, correct? Correct.

[10815] Kat Jones: Thank you. No committee work. The committee work was already handled, but I do want to just publicly acknowledge the level of communication that the board and the community is getting and receiving from the district office staff. It's thorough, it's informative, it's to the point. I feel completely updated when I read the updates and so it's very much appreciated. And then again, just to thank you for all of the work with the negotiations and, sorry, honoring the teachers and their hard work and their professionalism. So thank you.

[10870] Aiden Hill: member Hill so I want to echo all my fellow board members in there I want to I want to echo all my fellow board members in their sentiments and also again wish everybody a good a good spring break and One thing though that I did want to comment on and make a request around is So I'm I am a Bay Area native and so I was born in San Francisco. I was raised in Berkeley and and I obviously lived down here and I know that ever since I was a kid that You know, living in an urban area, there's always some level of crime that exists, and there's always some level of safety. But I really feel in recent days, and who knows really the cause, and causes, they're probably multivariate, but it just seems that we as a society are going through a very tough time, and there are a lot of There's significantly more crime. There's significantly greater safety issues. Sadly, we just heard in the news about the tech entrepreneur up in San Francisco that was murdered. But just on a personal level, and again, this pales in comparison to other things. But in the past less than six months, I've had my truck, which sits out in front of my house, burglarized twice. And so it just seems that there's this pervasive thing going on. And I see it also coming into our schools, seeping into our schools at many levels. And I think the only way that we can really address any type of problem is to start to measure it. And then basically what gets measured gets done. And that helps us, informs us, as we put a plan together. And so the request that I'd like to make of the board, because it obviously requires staff time and input, is that if the board agrees, if we could ask Dr. Melkin and staff to look at safety at a broader issue for our school district, and potential metrics and things that we could start to track around this, and maybe have some type of dashboard And again, maybe things are better than we worry about or fear. But I think that at least having data will really help us identify. what's going on and then be able to, if there are issues, figure out, discuss as a board what would be appropriate actions. And so my request would be, and this doesn't need to obviously happen like right now, but that as time permits, if we could look into this and start to get data, think about a strategy, that kind of thing.

[11053] Nancy Thomas: How does the board feel about that?

[11063] Aiden Hill: So basically, it's just a request to staff to start thinking about, and we might even use the school safety report. I can't remember what the exact term is. But we're required by law to publish a report every year, the school safety plan. And maybe that's a starting point. But to look at it and say, OK, what are the things that we really need to track? And maybe there's even additional things that we need to augment. and then start to maybe have a more frequent reporting of that so that we can identify and say, okay, are things stable? You know, are they getting better? Are they, you know, are they getting worse? And if there are concern or trouble spots that we could talk about, you know, potential plans to address those. So that's my request that we have staff sort of investigate that and come back to us with some thoughts and recommendations.

[11113] Nancy Thomas: I'm wondering if the data you're asking for is kind of already exists and is in our system and wouldn't require time other than to pull it out and think about a little bit about it. Is this an undue burden on staff? What are you thinking?

[11130] Michael Milliken: Spring's busy for us too. You know, we're planning next year and trying to ensure that we have a successful home stretch, you know, from spring break to the end of the year. We can certainly pull together data that already exists as an initial pass. But in terms of jumping in on a new administrative initiative or creating a new dashboard or something like that, I'd probably ask that we hold off until June on something more substantive. But we're happy to pull together what we have and give you a sense of what the trends are.

[11175] Nancy Thomas: So I think we're in agreement with what you just asked would you ask for and what the superintendent said he can deliver in the short term? For myself, boy, I couldn't have said it better than you about the communication and everything. It's just amazing. It's just over the top. It's just wonderful. Thank you. And it says a lot for the hard work for all of you and all of the people that work for you and with you and our teachers and everything. love the communication, love that it's going out to the public so they can see the differences and the increase. So thank you for that.

[11219] Diego Torres: I'd like to comment on that too, because I agree with what Ms. Jones and Ms. Thomas said about the communication. I love seeing the emails that we get about what's going on in the district, and then also the NTA agreement. And then even with these presentations recently, I'm going into this knowing very little and I feel like I'm coming out of it knowing a lot more and I'm a more educated person, which is something that's really nice that I like. Just learning, I feel like I'm learning a lot from these presentations because they're very well organized, they're put together, and I can actually understand what's going on. And I appreciate the emails that I get, too, from Ms. Kochi and from his peers, like in all the hard work that she does. I know it's not easy being over there and having to type everything we say. motion everything. It's very stressful. We have someone at our school that does that for our ASB meetings, and she's just always stressed. So I can understand your pain that you're going through. And I appreciate everything that the district's doing with the communication and all the hard work that they put into these presentations and making sure that the school runs smoothly. So thank you.

[11279] Nancy Thomas: I have no committee report to make, but I'd like to congratulate you again, member Torres, on getting admitted to Stanford. Tell us a little bit more. What are you going to? Oh. Oh my god. Wow. I heard Berkeley. I didn't hear UCLA. And holy cow. So where are you going to go? Do you know yet?

[11303] Diego Torres: I think I'm planning to go to UCLA. But surprisingly, I haven't actually been to Berkeley yet, even though it's right there. So I think I'm going to go take a trip. There's actually some program that they do for admitted students. So I'm going to go planning on doing that. And then maybe, if I like it or not, depending. But right now, I'm leaning towards UCLA.

[11322] Nancy Thomas: And what's your major going to be?

[11324] Diego Torres: Political science. So this is like right up my alley right here.

[11329] Nancy Thomas: You got it. And hopefully you'll be sitting at this dais as a full voting member in the future. Stay in town. OK.

17.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[11341] Michael Milliken: Superintendent? Again. Go Lincoln Leopards. That was quite the presentation from Principal Rancap-Perez. I also want to thank Heather Decker and all the work that she and the secondary counselors have been doing. That was incredibly impressive work. And then, Nicole, to you and your team, you guys are doing outstanding work. And then, obviously, The biggest accomplishment of the week and the year goes to Ms. Ingham-Watters and our head of HR. So thank you so much for a historic accomplishment, and again, recognizing the importance of our people in NUSD. And thanks to the board members who caught my mistake on November 8 versus November 7. for next year, I managed to find the one week in the calendar for our instructional calendar next week that has two November nines. So we may have to make a little edit there. But otherwise, happy spring break to everyone, and we thank you for your time.

18.2 Adjournment

[11422] Nancy Thomas: You know, and I think this is a well-run, efficient meeting that's ending at about 920. which is always nice. And I think we can try to keep that up, although maybe we had a lighter agenda this time. But let's try to keep that up, OK? So I would entertain a motion for adjournment.

[11446] SPEAKER_06: I'll motion to adjourn the meeting.

[11448] Kat Jones: I'll second it.

[11449] Nancy Thomas: Member Torres makes the motion. Member Jones seconds it.

[11454] Jodi Croce: Please vote. Member Torres, how do you vote?

[11459] SPEAKER_06: Yes.

[11469] Jodi Croce: Thank you. Five ayes.

[11474] Nancy Thomas: Meeting adjourned.

1. CALL TO ORDER (Not Found)

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2. CLOSED SESSION (Closed Session)

2.1 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - NTA and CSEA) (Closed Session)

2.2 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management (Closed Session)

2.3 CONFERENCE WITH LEGAL COUNSEL ­ ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)[(2) or (3)] (Closed Session)

3. REPORT OF CLOSED SESSION ACTIONS (Not Found)

4. RECONVENE TO OPEN SESSION (Not Found)

5. APPROVAL OF AGENDA (Not Found)

6. STUDENT REPORT (Not Found)

7. RECOGNITIONS AND CELEBRATIONS (Not Found)

8. EMPLOYEE ORGANIZATIONS (Not Found)

9. PUBLIC COMMENT (Not Found)

10. SUPERINTENDENT REPORT (Not Found)

11. STAFF REPORT (Not Found)

12. OLD BUSINESS (Not Found)

13. NEW BUSINESS (Not Found)

14. CONSENT AGENDA: PERSONNEL ITEMS (Not Found)

14.1 PLACEHOLDER - One Consented Vote (Not Found)

15. CONSENT AGENDA: NON-PERSONNEL ITEMS (Not Found)

15.1 PLACEHOLDER - One Consented Vote (Not Found)

16. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION (Not Found)

17. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS (Not Found)

18. ADJOURNMENT (Not Found)

18.1 PLACEHOLDER - Extend Meeting (Not Found)

[3460] 3.1 Report of Closed Session Actions

[3460] 4.1 Pledge of Allegiance

[3460] 5.1 Approval of the Agenda

[3584] 6.1 Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

[3949] 7.1 School Spotlight: Lincoln

[4588] 8.1 Employee Organizations

[4696] 9.1 Public Comment on Non-Agenda Items

[4705] 9.2 Public Comment on Agenda Items

[4718] 10.1 Superintendent Report

[5205] 11.1 A-G Completion Improvement Grant Update

[7368] 11.2 Differentiated Assistance (2023)

[7920] 12.1 Set Regular Meeting Dates for 2023-24

[8166] 12.2 RESOLUTION 2020.21-025 (Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

[8315] 13.1 REPORT: 2021-22 Audit Report - Measure G Bond

[8679] 13.2 Revised Audit Committee Charter

[8979] 13.3 Resolution No. 2022.23.27 Child Abuse Prevention Month

[9079] 13.4 Board Governance Workshop and Surplus Property Study Session

[9778] 14.3 Declaration of Need for Fully Qualified Educators

[10352] 14.2 Personnel Report

[10431] 15.2 FIELD TRIP: Non-Curricular, Overnight, One-Way Distance Over 100 Miles Field Trip: Newark Memorial HS to Anaheim, CA (Approved on Consent)

[10431] 15.4 REPORT: Quarterly Report on Contracts - FY 2022-23 (Approved on Consent)

[10431] 15.5 REPORT: Monthly Purchase Order Report (Approved on Consent)

[10431] 15.6 PURCHASE: AMS.net for the Wifi Improvement Project (Approved on Consent)

[10431] 15.7 CONTRACT AMENDMENT: Pappas Energy (Approved on Consent)

[10431] 15.8 RESOLUTION 2022.23.28 Declaring Surplus Equipment (Approved on Consent)

[10431] 15.9 MINUTES: Minutes of the January 19, 2023 Regular Meeting of the Board of Education (Approved on Consent)

[10431] 15.10 MINUTES: Minutes of the January 31, 2023, Speical Meeting of the Board of Education (Approved on Consent)

[10431] 15.11 MINUTES: Minutes of the February 2, 2023 Regular Meeting of the Board of Education (Approved on Consent)

[10431] 15.12 MINUTES: Minutes of the February 2, 2023 Special Meeting of the Board of Education (Approved on Consent)

[10431] 15.13 MINUTES: Minutes of the February 6, 2023 Special Meeting of the Board of Education (Approved on Consent)

[10431] 15.14 MINUTES: Minutes of the February 16, 2023 Regular Meeting of the Board of Education (Approved on Consent)

[10431] 15.15 MINUTES: Minutes of the February 22, 2023, Special Meeting of the Board of Education (Approved on Consent)

[10479] 15.3 REPORT: Williams Uniform Complaint Quarterly Report January 1, 2023 - March 31, 2023

[10614] 16.1 Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

[11341] 17.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[11422] 18.2 Adjournment

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[99999] 2. CLOSED SESSION (Closed Session)

[99999] 2.1 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - NTA and CSEA) (Closed Session)

[99999] 2.2 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management (Closed Session)

[99999] 2.3 CONFERENCE WITH LEGAL COUNSEL ­ ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)[(2) or (3)] (Closed Session)

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[99999] 15.1 PLACEHOLDER - One Consented Vote (Not Found)

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[99999] 17. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS (Not Found)

[99999] 18. ADJOURNMENT (Not Found)

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1. CALL TO ORDER

Meeting Practices and Information

Type Procedural IN-PERSON MEETING INFORMATION:

NUSD has opened its boardroom for in-person meetings and will follow the State's and Alameda County's safety guidelines for public gatherings. Please refrain from attending in-person meetings if you have any of the following symptoms: Loss of taste/smell Difficulty breathing Vomiting Diarrhea Fever Cough Headache Sore Throat Runny Nose For additional COVID-19 information please go to https://www.newarkunified.org/covid-19 or https://www.acoe.org/guidance

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in-person at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-card with the Executive Assistant.

Roll Call

Type Procedural TRUSTEES:

TRUSTEES:

President Nancy Thomas Vice President/Clerk Aiden Hill Member Phuong Nguyen Member Katherine Jones Member Vacant

STUDENT BOARD MEMBER:

Member Diego Torres

Public Comment on Closed Session Items

Type Procedural PURPOSE:

The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the community to express their views to the Board.

If a constituent wishes to address the Board on any agenda item: In-Person Comment: please submit a completed speaker card to the Board's Executive Assistant before the start of the meeting, or prior to the calling of the section for public comment. Audio-Only Virtual Comment: please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org by 1:00 PM the day of the meeting. Please label your email as " AUDIO-ONLY PUBLIC COMMENT" and include your name as it will appear on Zoom, your phone number, email address, and the agenda item number related to your comment.

Please see detailed instructions for public comment on the link: http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

Recess to Closed Session

Type Procedural PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

2. CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - NTA and CSEA

Type Action, Information, Procedural

PURPOSE:

Information may be provided by the agency negotiator, Executive Director of Human Resources. Assistance from the legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NTA & CSEA.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management

Type Action, Discussion, Procedural PURPOSE:

Information may be provided by the agency negotiator, the Executive Director of Human Resources, and the Superintendent. Assistance from legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NEWMA, Unrepresented Supervisors, and Contracted Management

CONFERENCE WITH LEGAL COUNSEL � ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(2) or (3)]

Type Action, Discussion, Procedural PURPOSE:

Information may be provided regarding significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One Case (Keenan Claim Number 619871)

3. REPORT OF CLOSED SESSION ACTIONS

Report of Closed Session Actions

Type Action, Procedural

PURPOSE:

If available, a report of the closed session will be provided by the Board President.

4. RECONVENE TO OPEN SESSION

Pledge of Allegiance

Type Procedural PURPOSE:

The Governance Team will recite the Pledge of Allegiance

5. APPROVAL OF AGENDA

Approval of the Agenda

Type Action

Recommended The recommendation is that the Board of Education approve the agenda for this meeting. Action

PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

Motion & Voting The recommendation is that the Board of Education approve the agenda for this meeting: moving item 14.3 to New Business.

Motion by Katherine Jones, second by Aiden Hill.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

6. STUDENT REPORT

Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

Type Information PURPOSE:

At regular Board of Education meetings, a spokesperson of each secondary school may make a brief presentation.

Discussion items may include updates, celebrations, and upcoming events.

1. Newark Junior High School

2. Alternative Education

3. Newark Memorial High School

7. RECOGNITIONS AND CELEBRATIONS

School Spotlight: Lincoln

Type Information

PURPOSE: The School Spotlight gives the Board of Education and the public an opportunity to hear the highlights, achievements, and initiatives at each school from the principals.

BACKGROUND: The presentation and information will be provided by the Lincoln Elementary Principal, Lizaday Rancap-Perez.

8. EMPLOYEE ORGANIZATIONS

Employee Organizations

Type Information PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA

2. CSEA

3. NEWMA

9. PUBLIC COMMENT

Public Comment on Non-Agenda Items

Type Procedural PURPOSE:

The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the community to express their views to the Board.

If a constituent wishes to address the Board on any agenda item: In-Person Comment: please submit a completed speaker card to the Board's Executive Assistant before the start of the meeting, or prior to the calling of the section for public comment. Audio-Only Virtual Comment: please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org by 1:00 PM the day of the meeting. Please label your email as " AUDIO-ONLY PUBLIC COMMENT" and include your name as it will appear on Zoom, your phone number, email address, and the agenda item number related to your comment.

Please see detailed instructions for public comment on the link: http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

Public Comment on Agenda Items

Type Procedural PURPOSE:

The Board of Education encourages the community's participation in its deliberations and tries to make it convenient for members of the community to express their views to the Board.

If a constituent wishes to address the Board on any agenda item: In-Person Comment: please submit a completed speaker card to the Board's Executive Assistant before the start of the meeting, or prior to the calling of the section for public comment. Audio-Only Virtual Comment: please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org by 1:00 PM the day of the meeting. Please label your email as " AUDIO-ONLY PUBLIC COMMENT" and include your name as it will appear on Zoom, your phone number, email address, and the agenda item number related to your comment.

Please see detailed instructions for public comment on the link: http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

10. SUPERINTENDENT REPORT

Superintendent Report

Type Information

PURPOSE:

The interim superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

BACKGROUND:

The presentation and information will be provided by the Interim Superintendent

11. STAFF REPORT

A-G Completion Improvement Grant Update

Type Information PURPOSE:

To provide the Board of Trustees and the public with an update on NUSD's A-G Completion Improvement Grant.

BACKGROUND:

California AB-167 states the A�G Completion Improvement Grant Program is to "provide additional supports to local educational agencies to help increase the number of California high school pupils, particularly unduplicated pupils, who graduate high school meeting the A�G subject matter requirements for admission to the University of California and the California State University."

On March 3, 2022, Assistant Superintendent, Nicole Pierce-Davis, and Director of Special Projects, Abbey Kerins, presented A-G Completion Improvement Grant Plan before the Board of Trustees, which was approved on the March 17, 2022 board meeting. This plan included funds to hire a Coordinator of Equity and Access to support district initiatives towards increasing A-G completion district-wide.

Assistant Superintendent, Nicole Pierce-Davis and Coordinator of Equity and Access, Heather Decker will present the updates on the A-G Completion Improvement Grant Program for NUSD.

File Attachments Staff Report_ NUSD A-G Completion Improvement Grant Updates Presentation.pdf (1,931 KB)

Differentiated Assistance (2023)

Type Information PURPOSE:

To provide the Board of Trustees with an update on the district's eligibility regarding Differentiated Assistance (DA).

BACKGROUND:

The overarching goal of Differentiated Assistance is to help LEAs and their schools meet the needs of each student they serve, with a focus on building local capacity to sustain improvement and to effectively address disparities in opportunities and outcomes. Given challenges experienced during the pandemic, almost all Alameda County districts qualify this year, which highlights the need for targeted and intentional district intervention. As articulated in California Education Code 52095.5(b), DA works to build the capacity of LEAs in the following areas:

 1. Support the continuous improvement of student performance in each of the eight state priority areas described in Education Code
     52060(d) and 52066(d).
 2. Address the gaps in achievement between student groups identified in Education Code 52052.
 3. Improve outreach and collaboration with stakeholders to ensure that goals, actions, and services described in school district and
     county office of education Local Control and Accountability Plans (LCAPs) reflect the needs of students and the community, especially
     for historically underrepresented or low-achieving groups.

File Attachments Staff Report_ Differentiated Assistance 040623.pdf (1,337 KB)

12. OLD BUSINESS

Set Regular Meeting Dates for 2023-24

Type Action

Recommended The recommendation is that the Board of Education approve the dates of the regular meetings Action for the 2023-24 school year. PURPOSE:

The Board shall approve the dates of the regular board meetings for the 2023-24 school year.

BACKGROUND:

Per the request of the Board, the meeting schedule is being changed from the first and third Thursday of the month, to the first and third Tuesday of the month.

RECOMMENDED BOARD OF EDUCATION MEETING DATES for the School Year 2023-24 August 1 August 15 September 5 September 19 October 3 October 17 November 7 No Meeting November 21 (Thanksgiving Break) December 5 December 19 No Meeting January 2, 2024 (Winter Break) January 23 (moved to 4th Tuesday because of Winter Break) February 6 February 20 March 5 March 19 No Meeting April 2 (Spring Break) April 16 May 7 May 21 June 4 June 18

Motion & Voting The recommendation is that the Board of Education approve the dates of the regular meetings for the 2023-24 school year.

Motion by Katherine Jones, second by Aiden Hill.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

RESOLUTION 2020.21-025 (Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

Type Action

Fiscal Impact Yes

Budgeted Yes

Recommended The recommendation is that the Board of Education terminate Resolution 2020.21-025 Action (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) effective April 6, 2023. PURPOSE:

To terminate Resolution 2020.21.0 to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19.

BACKGROUND:

On April 1, 2021, the Newark Unified School District Board approved Resolution 2020.21-025 delegating authority to the Superintendent or designee to procure necessary materials, equipment, and services that are needed to provide distance and/or in-person learning to mitigate the effects of Covid-19. Language in the resolution states "the Superintendent/Designee shall make periodic reports to the Board of Education and the public regarding implementation of this resolution and the costs associated therewith"; requiring the update provided here.

On June 16, 2022 Amended Resolution 2020.21-025 was approved. The amendment extends it to on or around June 30, 2023 and states that updates will be presented at the first Board meeting of each month.

Effective February 28, 2023, Governor Gavin Newsome issued a Proclamation terminating the State of Emergency dated March 4, 2020 for COVID-19. Therefore, Resolution 2020.21.025 is no longer in effect.

File Attachments COVID-SOE-Termination-Proclamation-2.28.23.pdf (618 KB) Amended Resolution 2020.21-025 Emergency Resolution Re COVID-19_orig 4-1-2021_rev 6-16-21_rev 6-16-22.pdf (291 KB)

Motion & Voting The recommendation is that the Board of Education terminate Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) effective April 6, 2023.

Motion by Nancy Thomas, second by Aiden Hill.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

13. NEW BUSINESS

REPORT: 2021-22 Audit Report - Measure G Bond

Type Action

Recommended The recommendation is that the Board of Education accept the Measure G Financial and Action Performance Audit Report for the year ended June 30, 2022. PURPOSE:

The purpose of this item is for the Board to receive information and accept the Measure G Financial and Performance Audit Report for the fiscal year ended June 30, 2022.

BACKGROUND:

On March 28, 2023, the Citizen's Bond Oversight Committee reviewed and accepted the Measure G Financial and Performance Audit Report for the fiscal year ended June 30, 2022.

In accordance with generally accepted auditing standards and Government Auditing Standards, the independent auditing firm of Christy White, Inc. has completed their Financial and Performance Audit Report of the Proposition 39 (Measure G) Bonds of the Newark Unified School District for the fiscal year ended June 30, 2022. There were no findings in the audit report.

File Attachments Measure G Bond Audit Report for Year Ended June 30, 2022_FINAL.pdf (236 KB)

Motion & Voting The recommendation is that the Board of Education accept the Measure G Financial and Performance Audit Report for the year ended June 30, 2022.

Motion by Phuong Nguyen, second by Aiden Hill.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

Revised Audit Committee Charter

Type Action

Recommended The recommendation is that the Board of Education approve the revised Audit Committee Action Charter as presented. PURPOSE:

For the Board to approve the revised Audit Committee Charter as presented.

BACKGROUND:

On March 7, 2023 and March 22, 2023 the Audit Committee reviewed and made revisions to the Audit Committee Charter. On March 22, 2023 the committee agreed upon the final draft to be presented to the Board for approval.

File Attachments Existing Audit Committee Charter_September 2022.pdf (193 KB) Recommended_Audit Committee_Charter-Matrix_Final Draft-032723.pdf (88 KB)

Motion & Voting The recommendation is that the Board of Education approve the revised Audit Committee Charter with the revision on page 3 that the number be in front.

Motion by Katherine Jones, second by Diego Torres.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

Resolution No. 2022.23.27 Child Abuse Prevention Month

Type Action

Absolute Date Apr 06, 2023

Recommended The recommendation is that the Board of Education adopts Resolution No. 2022.23.27 Action recognizing April as Child Abuse Prevention Month. PURPOSE:

The purpose is for the Board of Education to review and adopt Resolution No 2022.23.27 Child Abuse Prevention Month.

BACKGROUND:

A presidential proclamation in 1983 declared April as Child Abuse Prevention Month. Since then, April has been a time to acknowledge the importance of families and communities working together to prevent child abuse. We are joining forces with other districts and cities to promote the well-being of all children by participating in the National Child Abuse Prevention Month in April 2023.

File Attachments Resolution No. 2022.23.27 Child Abuse Prevention.pdf (13 KB)

Motion & Voting The recommendation is that the Board of Education adopts Resolution No. 2022.23.27 recognizing April as Child Abuse Prevention Month.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

Board Governance Workshop and Surplus Property Study Session

Type Discussion PURPOSE:

Staff seeks Board guidance regarding its interest in and timing for a governance workshop as well as a study session on surplus property.

BACKGROUND:

Governance Workshop Typically, school boards hold governance workshops or retreats early in the calendar year, as there may be a new board president and occasionally new board members joining the board after the November elections in even-numbered years. Additionally, it's considered a good practice to review governance regulations and norms, communication protocols, and potentially long-term strategic thinking. Given that two new members joined the Board in December 2022 and this week the Board expects to appoint another new member, the NUSD school board is overdue for a governance retreat. Additionally, it's my understanding that the Board has shared an interest in Brown Act training. Staff would like to confirm whether the Board is interested in a governance workshop, and if so, when that should take place.

There are tradeoffs to timing the workshop before June 30 (with the interim superintendent) vs. after June 30 (with the new permanent superintendent). The advantage to starting this spring is that it will address the interest in Brown Act training, help the Board's functioning in the short term, and accelerate the Board working as a cohesive governance team. The disadvantage is that the new superintendent likely would not participate, undermining the utility of discussing strategy or coordination protocols with the superintendent and senior staff. To counteract that, the Board could spend less time on coordination with the superintendent and/or include additional senior staff to serve as institutional memory across the superintendent transition.

Surplus Property Study Session On June 16, 2022, as part of a regularly scheduled meeting, the Board held a study session on the topic of surplus property. The Board received the attached presentation from an attorney specializing in this area from the law firm DWK. At the time, the Board authorized staff to generate a request for proposals (RFP) to identify a qualified consultant to advise the Board on its options and potentially to make recommendations to the Board regarding District property. In February 2023, staff posted an RFP, and a consultant was recently identified through that process. Because so much time has passed, we now have three new members on the Board, and the Board's considerations may have changed from the original authorization nearly a year ago.

Staff seeks Board guidance on whether to hold a new study session on this topic, and if so, when it should be scheduled. Specifically, if the Board would like to hold a study session on this topic, should it happen before or after June 30, 2023?

File Attachments

Board Overview of Options for Surplus Property.pdf (253 KB)

14. CONSENT AGENDA: PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Personnel Report

Type Action

Absolute Date Apr 06, 2023

Recommended The recommendation is that the Board of Education ratify the personnel report as presented. Action PURPOSE:

The purpose is for the Board of Education to ratify the Personnel Report as presented.

BACKGROUND:

All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 04-06-2023.pdf (357 KB)

Motion & Voting The recommendation is that the Board of Education ratify the personnel report as presented.

Motion by Phuong Nguyen, second by Aiden Hill.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones


Not Present at Vote: Diego Torres

Declaration of Need for Fully Qualified Educators

Type Action

Absolute Date Apr 06, 2023

Recommended The recommendation is that the Board of Education approve the Declaration of Need for Fully Action Qualified Educators as presented. PURPOSE:

The California Commission on Teacher Credentialing requires that each school district file a Declaration of Need for Fully Qualified Educators for the pending academic year.

BACKGROUND:

The declaration specifies the number of teachers the school district anticipates hiring in designated subjects and at designated levels on emergency permits and the number of interns the school district anticipates hiring. The declaration is valid for one academic year and is a prerequisite to the issuance of any emergency permits to the school district from the Commission on Teacher Credentialing. The declaration may be amended throughout the academic year as needed.

File Attachments cl500 Declaration of Need.pdf (570 KB) cl505a Annual Statement of Need.pdf (289 KB)

Motion & Voting The recommendation is that the Board of Education approve the Declaration of Need for Fully Qualified Educators as presented.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones
Not Present at Vote: Diego Torres

15. CONSENT AGENDA: NON-PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent Non-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent Non- Personnel, except for agenda items: 15.3.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

FIELD TRIP: Non-Curricular, Overnight, One-Way Distance Over 100 Miles Field Trip: Newark Memorial HS to Anaheim, CA

Type Action

Fiscal Impact Yes

Dollar Amount $77.95

Budgeted Yes

Budget Source Students in Attendance, Ed Services and PTSA.

Recommended The recommendation is that the Board of Education approve the NMHS Class of 2023 students Action to travel to Anaheim, CA for Grad Nite. PURPOSE:

The NMHS Principal and Class of 2023 request permission to take students on a non-curricular, overnight trip to Anaheim, CA for the annual Grad Nite event.

Grad Nite is for the Class of 2023 to experience a lifetime memory with their classmates. Students will travel by chartered bus set up by MOT and travel with the required amount of chaperones needed for this trip. School: Newark Memorial Date: May 21-22, 2023 Location: Anaheim, CA

Requirements met: Grade K-3, one adult for every 5-8 students; Grades 4-12, one adult for every 10 students; Board Policy requires at least two adults on every trip regardless of the number of students (BP 6153 and AR 6153). Overnight trip supervision must be gender appropriate. No student will be denied due to a lack of funds.

BACKGROUND:

According to Board Policy 6153, all trips in excess of 100 miles, non-curricular trips, and overnight trips require Board approval. Newark Memorial High School Principal and staff request permission to take Class of 2023 seniors on a non-curricular trip that will include transportation by chartered bus to Anaheim, CA.

Motion & Voting The recommendation is that the Board of Education approve the NMHS Class of 2023 students to travel to Anaheim, CA for Grad Nite.

Motion by Phuong Nguyen, second by Katherine Jones.


Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

REPORT: Williams Uniform Complaint Quarterly Report January 1, 2023 - March 31, 2023

Type Action

Absolute Date Apr 06, 2023

Recommended The recommendation is that the Board of Education approves the Williams Uniform Complaint Action Quarterly Report for the period of January 1, 2023 - March 31, 2023. PURPOSE:

The purpose is for the Board of Education to receive and approve the Williams Uniform Complaint Quarterly Report for the period of January 1, 2023 - March 31, 2023.

BACKGROUND:

Education Code 35186 requires that the Superintendent of a school district report summarized data on the nature and resolution of all complaints filed under the Williams Uniform Complaint Procedures to the local Board of Education and the County Superintendent of Schools on a quarterly basis. The report must include the number of complaints by general area, the number of resolved and unresolved complaints, and be publicly presented at a regularly scheduled Board meeting. The attached report is presented to the Board for the period of January 1, 2023 - March 31, 2023.

File Attachments Q423 UCP Report 04.06.2023.pdf (197 KB)

Motion & Voting The recommendation is that the Board of Education approves the Williams Uniform Complaint Quarterly Report for the period of January 1, 2023 - March 31, 2023.

Motion by Aiden Hill, second by Nancy Thomas.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

REPORT: Quarterly Report on Contracts - FY 2022-23

Type Action

Fiscal Impact Yes

Budgeted Yes

Budget Source General Fund

Recommended The recommendation is that the Board of Education ratify the contracts presented for the Action Quarterly Report on Contracts - FY 2022-23.

PURPOSE:

For the Board to ratify the contracts presented on the quarterly report.

BACKGROUND:

The Board has requested a report of all contracts for services over $10,000 be reviewed by the Board on a quarterly basis. This report only includes contracts that have not been previously approved by the Board.

Contracts are on file in the Business Office.

File Attachments Quarterly Contract Report Q3 22-23_4-6-2023.pdf (47 KB) Wellness Together_2022-2023_Bridgepoint_fully executed.pdf (567 KB)

Motion & Voting The recommendation is that the Board of Education ratify the contracts presented for the Quarterly Report on Contracts - FY 2022-23.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

REPORT: Monthly Purchase Order Report

Type Action

Recommended The recommendation is that the Board of Education receive the Monthly Purchase Order Action Report as presented. PURPOSE:

The purpose of this item is to present a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases.

BACKGROUND:

Based on the discussion at the Board's Study Session on January 6, 2022, staff is providing a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases. The policy states that "The Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days."

File Attachments Monthly Purchase Order Report 04-06-2023.pdf (117 KB)

Motion & Voting The recommendation is that the Board of Education receive the Monthly Purchase Order Report as presented.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

PURCHASE: AMS.net for the Wifi Improvement Project

Type Action

Fiscal Impact Yes

Dollar Amount $475,883.84

Budgeted Yes

Budget Source E-rate, General Fund, Learning Recovery Emergency Block Grant, and Arts, Music and Instructional Materials Grant

Recommended The recommendation is that the Board of Education approve the purchase of wireless access Action points from AMS.net as presented. PURPOSE:

To approve the purchase of wireless access points for the second phase of the wifi project from AMS.net.

BACKGROUND:

At the November 17, 2022 Board meeting, staff presented information about technology connectivity and wifi issues.

The district's wireless system, access points and controllers are outdated and need to be upgraded to improve and resolve connectivity and wifi issues. This includes new controllers and access points.

On February 2, 2023 the Board approved an agreement with Colligo Systems LLC to provide new access points at Newark Memorial High School and new controllers for the district.

This agenda item is the second part of the wifi project that will replace the existing wireless access points at Newark Jr High School, elementary sites and the district office. The access points will be purchased through the E-rate program which requires that the purchase be made through an approved vendor using a "SPURR" contract. There are only two (2) vendors in California that are SPURR authorized (CDWG and AMS.net). The District reached out to both vendors; one responded with the quote attached, the other declined to participate. The E-rate program will be able to provide funding for approximately 55-60% of the total cost.

The total purchase, including installation, is $475,883.84. Of this amount, E-rate will cover $285,530.30 and $190,353.54 will be covered by the District.

File Attachments Solution Proposal - E-Rate 26 SPURR - Wireless Upgrade - 99133 - Newark USD (1).pdf (2,122 KB) SPURR E-Rate Authorization for AMS.NET.PDF (1,443 KB)

Motion & Voting The recommendation is that the Board of Education approve the purchase of wireless access points from AMS.net as presented.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

CONTRACT AMENDMENT: Pappas Energy

Type Action

Fiscal Impact Yes

Dollar Amount $1,856.29

Budget Source Bay Area Air Quality Management District Grant and Fund 40 Special Reserve for Capital Outlay

Recommended The recommendation is that the Board of Education approve the amendment for the Pappas Action Energy contract for the Electric Vehicle Charging Station project. PURPOSE:

To approve an amendment to an agreement with Pappas Energy to provide, as required by PG&E, trench and conduit for PG&E under metered panel pad.

BACKGROUND:

On December 15, 2022, the Board of Trustees approved a contract with Pappas Energy to install of five (5) electric vehicle charging stations at the district MOT yard, which includes the concrete pad, and wiring from the electrical panel to the EV chargers. PG&E has added new requirements to owner's responsibilities to include trench and conduit for the PG&E under metered panel pad.

Date Activity Amount 12/15/2022 Pappas Energy Contract $52,500.00 4/6/2023 PG&E New Requirement Change Order 1 $ 1,856.29 New Contract Amount $54,356.29

File Attachments Pappas Energy_Change Order 1.pdf (184 KB) Pappas Energy_Change Order 1_Scope of Work.pdf (893 KB)

Motion & Voting The recommendation is that the Board of Education approve the amendment for the Pappas Energy contract for the Electric Vehicle Charging Station project.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

RESOLUTION 2022.23.28 Declaring Surplus Equipment

Type Action

Recommended The recommendation is that the Board of Education approve Resolution 2022.23.28 - Action Declaring Surplus Equipment. PURPOSE:

The purpose of this item is to obtain Board approval of Resolution 2022.23.28- Declaring Surplus Equipment, which lists items to be declared as surplus equipment as recommended.

BACKGROUND:

Surplus materials will be disposed of per Board Policy and Administrative Regulation 3270 Sale And Disposal Of Books, Equipment And Supplies. Education Code, Section 17546 states that if the Governing Board, by a unanimous vote of those members present, finds that the property, whether one or more items, does not exceed the value of $2,500, it may be sold at private sale without advertising, by a District

employee empowered for that purpose by the Board; the property may be donated to a charitable organization, or it may be disposed of in a public disposal facility.

The property as described in Resolution 2022.23.28 includes equipment used at the Instructional Material Center. Staff determined that items are obsolete and/or beyond economical repair.

File Attachments Resolution 2022.23.28 Declaring Surplus Equipment.pdf (55 KB)

Motion & Voting The recommendation is that the Board of Education approve Resolution 2022.23.28 - Declaring Surplus Equipment.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

MINUTES: Minutes of the January 19, 2023 Regular Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of the January 19, Action 2023 Regular Meeting of the Board of Education.

Minutes View Minutes for Jan 19, 2023 - Regular Meeting of the Board of Education PURPOSE:

For the board to review and approve minutes of the January 19, 2023 Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the January 19, 2023 Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE.

Motion & Voting The recommendation is that the Board of Education approve the minutes of the January 19, 2023 Regular Meeting of the Board of Education.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

MINUTES: Minutes of the January 31, 2023, Speical Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of the January 31, Action 2023, Special Meeting of the Board of Education.

Minutes View Minutes for Jan 31, 2023 - Special Meeting of the Board of Education PURPOSE:

For the board to review and approve minutes of the January 31, 2023, Special Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the January 31, 2023, Special Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE.

Motion & Voting The recommendation is that the Board of Education approve the minutes of the January 31, 2023, Special Meeting of the Board of Education.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

MINUTES: Minutes of the February 2, 2023 Regular Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of the February 2, Action 2023 Regular Meeting of the Board of Education.

Minutes View Minutes for Feb 2, 2023 - Regular Meeting of the Board of Education PURPOSE:

for the board to review and approve minutes of the February 2, 2023, Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the February 2, 2023, Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE.

Motion & Voting The recommendation is that the Board of Education approve the minutes of the February 2, 2023 Regular Meeting of the Board of Education.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

MINUTES: Minutes of the February 2, 2023 Special Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of the February 2, Action 2023 Special Meeting of the Board of Education.

Minutes View Minutes for Feb 2, 2023 - Special Meeting of the Board of Education PURPOSE:

for the board to review and approve minutes of the February 2, 2023, Special Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the February 2, 2023, Special Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE.

Motion & Voting The recommendation is that the Board of Education approve the minutes of the February 2, 2023 Special Meeting of the Board of Education.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

MINUTES: Minutes of the February 6, 2023 Special Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of the February 6, Action 2023, Special Meeting of the Board of Education.

Minutes View Minutes for Feb 6, 2023 - Special Meeting of the Board of Education PURPOSE:

For the board to review and approve minutes of the February 6, 2023, Special Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the February 6, 2023, Special Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE.

Motion & Voting The recommendation is that the Board of Education approve the minutes of the February 6, 2023, Special Meeting of the Board of Education.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

MINUTES: Minutes of the February 16, 2023 Regular Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of the February 16, Action 2023, Regular Meeting of the Board of Education.

Minutes View Minutes for Feb 16, 2023 - Regular Meeting of the Board of Education PURPOSE:

For the board to review and approve minutes of the February 16, 2023, Regular Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the February 16, 2023, Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE.

Motion & Voting The recommendation is that the Board of Education approve the minutes of the February 16, 2023, Regular Meeting of the Board of Education.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

MINUTES: Minutes of the February 22, 2023, Special Meeting of the Board of Education

Type Action, Minutes

Preferred Date Apr 06, 2023

Recommended For the board to review and approve minutes of the February 22, 2023, Special Meeting of the Action Board of Education.

Minutes View Minutes for Feb 22, 2023 - Special Meeting of the Board of Education PURPOSE:

For the board to review and approve minutes of the February 22, 2023, Special Meeting of the Board of Education.

BACKGROUND:

The attached minutes are reflective of the February 22, 2023, Special Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE.

Motion & Voting For the board to review and approve minutes of the February 22, 2023, Special Meeting of the Board of Education.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

16. BOARD OF EDUCATION: COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

Board of Education Committee Reports, Announcements, Requests, Debrief and Discussion

                       AND DISCUSSION

Type Action, Discussion, Information

PURPOSE:

COMMITTEE REPORTS: The Trustees will provide an update, if available, on the committees of which they are members.

ANNOUNCEMENTS: The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

REQUESTS: This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

          Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

DEBRIEF AND DISCUSSION: The Trustees may debrief and discuss items.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Board Committees 2022-23

Board Adopted on 12/15/2022 Representative Alternate

Mission Valley Regional Occupational Center/Program (ROC/P) 1. Nancy Thomas 1. Executive Board

Regional Policy Board of Special Education Local Plan Area (SELPA) 1. Katherine Jones 1. Phuong Nguyen

Newark Teacher Induction Advisory Council (Formally EBIC) 1. Aiden Hill 1. Phuong Nguyen

Audit Committee 1. Aiden Hill2. Katherine Jones1. Phuong Nguyen

Bond/Parcel Tax Committee 1. Phuong Nguyen2. Katherine Jones1. Aiden Hill

                                                                     1. Phuong Nguyen

City of Newark � NUSD Liaison Committee 2. Nancy Thomas 1. Katherine Jones

The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting.

     Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board meeting.
     When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected
     to respond to new ideas based on current knowledge.
     Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The
     Superintendent will decide on the delegation of assignments to District staff.
     The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed and
     studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas.
     Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full
     Board to explore or proceed with implementing new ideas.

17. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Superintendent's Concluding Comments, Updates, and Future Agenda Items

                       AGENDA REQUESTS

Type Information

PURPOSE:

This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

18. ADJOURNMENT

PLACEHOLDER - Extend Meeting

Type Action

Recommended The recommendation is that the Board of Education extends the meeting to ____ P.M. Action

PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

Adjournment

Type Action

Recommended The recommendation is that the Board of Education adjourns this meeting. Action PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

Motion & Voting The recommendation is that the Board of Education adjourns this meeting.

Motion by Diego Torres, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Nancy Thomas, Aiden Hill, Phuong Nguyen, Katherine Jones, Diego Torres

No minutes available.