Regular Meeting

Introduction

• Meeting Type: Regular
• Date: February 2, 2023
• Key Themes: Procedural adjustments due to board member absence, curriculum updates, staff recognition, public concerns over teacher pay and technology spending, and policy revisions.

Agenda Items

Procedural Adjustments & Roll Call

• Description:
  • Vice President Aiden Hill adjourned and reconvened the meeting to allow President Nancy Thomas to join remotely due to a COVID-19 absence.
• Decisions made:
  • Unanimous vote to adjourn and reconvene as a special meeting.

Student Reports

• Description:
  • Newark Memorial High School updates included a new tardy policy, Black History Month events (e.g., Black Pride Expo), and upcoming student elections.
  • Special Olympics basketball tournament and athletic achievements highlighted.
  • Recycling program progress and scholar-athlete recognitions reported.
• Decisions made:
  • No formal action taken.

Staff Spotlight

• Description:
  • Recognized Karla Hernandez (bilingual aide), Audrey Trotter (resource specialist), and Laura Johnson (HR administrative assistant) for their contributions.
• Decisions made:
  • No formal action taken.

Public Comments on Non-Agenda Items

• Key Themes:
  • Teacher Pay & Sub Shortages: A teacher/parent urged competitive pay to retain staff, citing departures to neighboring districts.
  • Student Advocacy: NMHS Band promoted a jazz fundraiser event.
  • Policy Compliance: Concerns raised about Brown Act violations due to delayed agenda postings.

Curriculum Updates

• Description:
  • Proposed changes: Renaming “Math Analysis” to “Precalculus,” adding AP Precalculus, and converting “Astronomy Aerospace” to an A–G-approved “Aerospace Engineering” course.
  • Rationale: Alignment with state standards, college readiness, and student demand.
• Decisions made:
  • Unanimous approval of curriculum changes.

Policy Revisions

• Description:
  • Updates to emergency preparedness (BP/AR 3516) and foster youth education (BP/AR 6173.1).
  • Rescinded outdated home-based schooling policy (BP 1621).
• Decisions made:
  • All policies approved unanimously.

Technology Purchases & Asset Management

• Description:
  • Chromebooks: A $820,626 purchase was tabled due to concerns about inventory tracking and spending transparency.
  • Wi-Fi Upgrades: Approved $284,310 for high school network improvements to address chronic connectivity issues.
• Decisions made:
  • Chromebook purchase delayed; Wi-Fi upgrades approved unanimously.

Public Comments

• Key Themes:
  • Frustration over low substitute teacher pay impacting student learning.
  • Accountability for Chromebook inventory and taxpayer-funded technology spending.
  • Requests for detailed plans on asset management and Wi-Fi prioritization.

Follow-Up and Commitments

• Chromebook Inventory: Staff to provide a comprehensive replacement plan and inventory reconciliation report.
• Board Operations Workshop: Scheduled to review meeting efficiency and bylaws.
• LCAP Community Engagement: Upcoming sessions for family input on district priorities.

Conclusion

• Outcomes: Curriculum modernization, technology investments, and policy updates advanced.
• Next Steps: Focus on teacher retention negotiations, finalizing Chromebook plans, and addressing public feedback on fiscal accountability.
• Adjournment: Meeting concluded at 9:05 PM with unanimous votes on all actionable items.

1. CALL TO ORDER

[370] Aiden Hill: OK, everybody. Welcome to the Newark Unified School District's board meeting. We are convening this session at 6.01 PM.

[387] Aiden Hill: Can we do roll call, Ms. Pim?

[394] SPEAKER_26: Board member Nguyen? Here. Board member Jones?

[398] Penny DeLeon: Here.

[399] SPEAKER_26: Board member Zhang? Here. Vice President Hill.

[404] SPEAKER_26: And President Thomas is not here.

[409] Aiden Hill: Thank you very much. We've had a scheduling issue that we need to address given the fact that President Thomas is not here. And so we're moving or we need to actually adjourn this meeting and then reconvene a special meeting so that President Thomas can join remotely. Can I get a motion to adjourn this meeting and then reconvene?

[442] Bowen Zhang: I move to adjourn the meeting.

[443] Aiden Hill: I'll second. All in favor?

[447] Phuong Nguyen: Aye. Do you want a roll call vote?

[451] Aiden Hill: Oh, I guess we probably need a roll call vote. Can we vote on board docs for this?

[471] SPEAKER_26: Member Nguyen. Yes. Member Jones. Yes. Member Schum. Yes. Member Hill. Yes.

[482] Aiden Hill: The motion carries unanimously. So I adjourn this meeting.

[510] SPEAKER_18: Thank you.

[563] Aiden Hill: to a special meeting of the Newark Unified School District's Board of Education meeting. Please let me review the in-person meeting information. Oh, we got to wait. OK. We'll rewind that.

[670] SPEAKER_18: you

[708] SPEAKER_31: to be trained in this department.

1.1 Meeting Practices and Information

[812] Aiden Hill: School District's Board of Education special meeting on February 2nd, 2023. I'm calling this meeting to order at 609. Quick review of meeting practices. NUSD has opened its boardroom for in-person meetings and will follow the state's and Alameda County's safety guidelines for public gatherings. Please refrain from attending in-person meetings if you have any of the following systems. Sorry, guys. Lost taste of smell, difficulty breathing, vomiting, diarrhea, fever, cough, headache, sore throat, runny nose. Okay. Observing the Board of Education meeting, members of the public may observe the meeting via the NUSD YouTube channel, live transmission on Comcast Channel 26, or in person at the NUSD boardroom. Spanish translation will be available via Zoom. Public comment. The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio only comment via Zoom with advance notice requested by email. at publiccommentatnewarkunified.org, or a written comment by submitting a speaker card via email at publiccommentatnewarkunified.org, or with live in-person comments by submitting a speaker card with the executive assistant. Ms. Pim, can I get a roll call? I'll get you to help us with roll call, please.

1.2 Roll Call

[905] SPEAKER_26: President Nguyen. Member Nguyen. Sorry. Here. I'm so sorry. Member Jones. Here. Member Zhang.

[914] Bowen Zhang: Here.

[914] SPEAKER_26: Member Hill. Here. President Thomas. Here.

2. APPROVAL OF AGENDA

2.1 Approval of the Agenda

[922] Aiden Hill: OK, thank you. So moving on to agenda item number two, approval of agenda, I understand that we want to pull item 14.2. Is that correct, Dr. Triplett?

[935] Mark Triplett: Yes, Vice President. Would you like to have President Thomas read her statement first?

[942] Aiden Hill: Oh, I'm sorry. I'm sorry. President Thomas, before we approve the agenda, I understand you'd like to make a statement.

[949] Nancy Thomas: Oh, I'd like to just say briefly thank you, Vice President Hill, for taking the meeting for me tonight. Unfortunately, I tested positive for COVID yesterday. I feel fine. I wouldn't have known I had it except that I tested.

[968] Aiden Hill: Okay, thank you. We wish you well, but thank you for joining us this evening remotely. OK, so moving on to agenda item number two, approval of agenda. So I understand, Dr. Triplett, that we would like to pull item 14.2. Is that correct?

[983] Mark Triplett: Yes, we'd like to pull 14.2, please. And then President Thomas, did I understand correctly that you also want to pull an item?

[993] Nancy Thomas: Yes, I'd like to pull the item that is the discussion of the methods of operation bylaw, please.

[999] Mark Triplett: I believe that's 16.1.

[1001] Aiden Hill: Great, thank you. OK, with that, with items 14.2 and 16.1 pulled, can I get a motion to approve the agenda?

[1011] Phuong Nguyen: I move to approve the agenda with items 14.2 and item 16.1 pulled from the agenda.

[1020] Kat Jones: I'll second that motion.

[1024] Aiden Hill: OK, all in favor, are we going to do this report docs, this vote? And when you're ready, Ms. Pim, if you could give us a count.

[1082] SPEAKER_26: President Thomas, can we get your vote, please? Say again? Can we get your vote, please? Yes. We have a unanimous vote of five yeas.

[1096] Aiden Hill: Great. Thank you very much. Moving on to Agenda Item 3, Closed Session 3.1, Public Comment on Closed Session Items. Do we have any public comments?

[1114] SPEAKER_26: No public comments at this time.

[1115] Aiden Hill: And no one remote?

[1118] SPEAKER_26: No one remote.

[1118] Aiden Hill: Great. OK, thank you. So reviewing the closed session agenda items, 3.2, public employee discipline dismissal release, 3.3, conference with labor negotiators, agenda item 3.4, conference with labor negotiators, NEWMA. I'm sorry, 3.3 was NTA and CSEA. 3.4 NEWMA, 3.5 Conference with Legal Counsel Anticipated Litigation, and then ultimately recess from closed session. And do we need to get a motion to adjourn? No. OK. So we will be adjourning to closed session, and we will be joining you at 7 o'clock. Thank you very much. convening to open session. Can we all now please stand for the Pledge of Allegiance? Repeat after me. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. Agenda item 5.1, Report of Closed Session Actions. There is nothing to report. Agenda item 6.1, Student Reports from Newark Junior High School Alternative Education in Newark Memorial High School. Dr. Triplett.

4.1 Pledge of Allegiance

4. RECONVENE TO OPEN SESSION

5.1 Report of Closed Session Actions

5. REPORT OF CLOSED SESSION ACTIONS

6. STUDENT REPORT

6.1 Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

[3981] Mark Triplett: Thank you, Vice President Hill, and good evening to board members, staff, families, and students. So, Ms. Pim, do we have any student leaders, in addition to board member Torres.

[3998] SPEAKER_26: Yes, we have one from Bridgepoint. Board member Torres, do you want to go first?

[4005] Diego Torres: Welcome everyone to this board meeting. Hope everyone is doing fantastic. February is a very busy month for the school. The administration would like to let everyone know the new actions they are taking to combat the common problem of students being tardy to class. They're still doing tardy sweeps. If you're caught tardy, then you'll have to just serve a detention. There's a new system to let the administration know who doesn't show up for detention, which is part of the new tardy policy. The administration, along with the students, are very excited and looking forward to many of the upcoming events. A brand new event this year to honor Black History Month is the Black Pride Expo. This event will take place on February 17th from 5.30 p.m. to 8.30 p.m. in the Newark Memorial High School Commons. This vendor fair event will be a great opportunity for black-owned businesses to sell their items to the Newark community. As I said in the previous meeting, our Sadie's Dance and Senior Cruise will be taking place this month. The tickets are both on sale. Sadie's is $15 with the ASB seal and $18 without the ASB seal. Senior Cruise is $75 with the ASB seal and $80 without the ASB seal. Next week is Elections Week at the high school. On Tuesday, the candidates will participate in a Meet the Candidates event where they will give a speech to the entire student body to showcase their public speaking skills and let the students know who they are. Those who are running for class or ASB president have been busy putting together the campaigning videos that will be shown at the Meet the Candidates event. The school has been working very hard to finalize the details for our HASS slash multicultural week. The performers are busy practicing and performing their routines. Clems are hard at work trying to figure out what to sell for food fairs. The dress-up days and lunchtime activities are set. We can't wait to see all the different ways that students show off their cultures. The school's 11th and 12th grade lean crew leaders will be going into the 9th grade PE classes to teach the freshmen about the importance of building strong relationships. This is a great opportunity for the 9th graders to hear from the upperclassmen about what they have done to maintain strong relationships in their lives. The wrestling team is going to be hosting all the Fremont schools and Logan and Moreau at the end of the season tournament Friday, February 11th. This is a great opportunity for the athletes and the league to visit Newark Memorial High School. We wish the wrestling team and the soccer team and the basketball teams good luck as their seasons come to an end. The spring sports are officially starting on Monday. Some of those sports include boys tennis, track and field, lacrosse, baseball, softball, and badminton. One event that is coming up that the whole school is excited about is the Special Olympics. Special Olympics is going to take place on Friday, February 17th from 9 to 1. There is an estimated 250 to 300 student-athletes that will be coming to Newark Memorial to participate in a basketball tournament. Coach K has personally invited all the board members and the executive cabinet to attend this magnificent event that showcases the inclusivity and talents of our wonderful athletes and the outcome of such hard work from the Newark Memorial High School Athletic Department. I would like to give a big congratulations to one of our student-athletes, Tali Fahey, for being Athlete of the Week. Tali is currently a senior on the basketball team and is going to be recognized at the next city council meeting on February 9th. Tali is going to be the first person to be recognized by the city's new mayor. I would like to also congratulate our football team. I know you're probably wondering, but football was months ago. Yes, I know that. But recently they were recognized by NCS, the Northern California section, the league that Newark Memorial competes in, and has been recognized in an article as having great sportsmanship by their final opponent, Marine Catholic. It is great to show that the Cougars show pride and respect on and off the field. Athletics are also very grateful to have awarded 325 athletes as scholar-athletes. Those awarded got a shirt, which is a symbol of the balance of managing being an athlete and still achieving getting a 3.5 GPA or higher. Lastly, I would like to report on how the recycling program has been going. So far, the group has put out the labeled bins around campus, made a very funny and educational video about recycling, and has been busy emptying the bins. It is really rewarding to see the group be passionate about saving the environment and work hard to make sure the school is doing its part. That is all for tonight. Thank you so much for listening.

[4242] SPEAKER_26: We also have student Alexis Blanco-Barron, who sent in a video for us to watch regarding Bridgepoint Alternative School.

[4258] SPEAKER_31: Good evening Superintendent Triplett, board members, and cabinet members. I'm Melissa Poco-Baron from Bridgepoint Leadership Institute. Bridgepoint students enjoy our chill-out lunch. Starting next week, SAVE will be presenting during our advisory. They will be talking about housing relationships and preventing relationship violence. Crowdroads now has a classroom A. Welcome, Mr. Cario. Thank you for your support.

7. RECOGNITIONS AND CELEBRATIONS

7.1 Staff Spotlight

[4298] Aiden Hill: Great, thank you. Moving on to agenda item 7.1, staff spotlight, Dr. Triplett.

[4307] Mark Triplett: Thank you very much, President Hill. Ms. Pim, could you put up the slide deck? It's on the same one as the superintendent report. All right, so this evening we're excited to spotlight three of our fantastic staff, starting with... our CSEA staff spotlight. This is Karla Hernandez. She is a bilingual aid at Birch Grove Intermediate. Karla is sincerely devoted to the success of all students and is a valuable member of the BGI team. As the bilingual aid at BGI, she demonstrates initiative in seeking out and collaborating with staff members. She regularly meets the needs of learners, recognizing the diversity of learning styles and prepares activities for small group support. Carla continues to develop positive relationships with the school community as the English Learner Liaison and the LPAC Coordinator. She is a valuable resource to our families and is committed to meeting the needs of our BGI Bulldogs. It is evident that she has a heart for students, parents, and staff. We are extremely proud to spotlight Carla Hernandez. Can we have a little applause? Next, we wanted to do our NTA spotlight. So this is Ms. Audrey Trotter. She's a resource specialist at Coyote Hills Elementary. So Audrey Trotter is the fabulous resource specialist at Coyote Hills Elementary. She is one of our lead resource specialists in Newark Unified School District. She works with students in kindergarten through fifth grade working towards IEP goals. She works closely with students and families to support their needs. Audrey is always willing to go the extra mile and support the staff. Also, she serves on many committees, including the Instructional Leadership Team at Coyote Hills and the Sunshine Committee. We are so honored to have Audrey Trotter on the team NUSD. So please join me in appreciating her. And last, but certainly not least, For a NEWMA spotlight, we have Ms. Laura Johnson, who is the Administrative Assistant in the Human Resources Department here at the District Office. Laura Johnson is the Administrative Assistant for Human Resources. She has been part of NUSD for 12 years and is an integral part of the HR team. Ms. Johnson prepares board agenda items, monitors areas of compliance, manages the budgets, and provides overall administrative support to the department. She enjoys the close-knit community that Newark and NUSD provide. We are thrilled to have her as part of the amazing team and community. Thank you, Laura. And that is our spotlight for this evening.

8. EMPLOYEE ORGANIZATIONS

8.1 Employee Organizations

[4482] Aiden Hill: Thank you, Dr. Triplett. Moving on to agenda item 8.1, employee organizations. Do we have any representatives?

[4500] SPEAKER_26: Yes, we do. We have Elizadé Rencat-Perez, the principal of Lincoln for NEWMA. She will be over Zoom.

[4521] SPEAKER_28: Hello? Can you all hear me? We can hear you, Elizadé. OK, great. Good evening, President Thomas, Board of Trustees, and executive cabinet members, thank you for having me this evening. Our NEWMA members are gearing up for community engagement sessions where parents, families, and community members have a voice their input regarding the development and evaluation of the local control accountability plan. We look forward to these upcoming conversations. In an effort to recruit families to our district, principals and their teams will be conducting weekly school tours for anyone who is interested in enrolling their students in NUSD schools. They will get the opportunity to highlight the many great things that are happening on their campuses and at the district. We encourage families to contact schools directly for more information. And once again we thank all of our NEWMA members for their collaboration effort and true commitment to the important stakeholders in the Newark Unified School District. Thank you and good evening.

[4589] Aiden Hill: Any additional representatives?

[4591] SPEAKER_26: We had Cheri Villa, but I do not see her here.

9. PUBLIC COMMENT ON NON-AGENDA ITEMS

9.1 Public Comment on Non-Agenda Items

[4596] Aiden Hill: OK, great. Thank you. Moving on to agenda item 9.1, public comment on non-agenda items. So can we ask Ms. Robin Kawabata to please come forward?

[4621] SPEAKER_22: Hello, board members and executive cabinet. Hello to all those in attendance watching online as well as in person. And thank you for my team for being here to support me tonight. My name is Robin Calvada. I'm a parent of two children currently in this district and one who recently graduated from Newark Memorial High School and is a freshman in college. I'm also a kindergarten teacher at Birch Grove Primary. I want to thank the board members for taking on this task of helping to take care of our wonderful school district. Our administration works hard, our certificated staff works harder, and our teachers work the hardest. Our students come to school and learn and become educated. Parents, they deserve the best. They also come to school to have science and P.E. but one to three times a month. They do not attend these classes. Our students are missing their classes and this cannot continue. Is it right, parents, for your child to miss their class? Is it okay for students to not receive their required physical education minutes? Is it acceptable for our first and second grade students to not attend their science lesson for the week? The reason they miss class, there are not enough subs in our district because our district chooses not to pay a competitive rate. Why would a guest teacher work in Newark for less pay than surrounding districts? This issue then trickles down to the teacher. They are frustrated, they are tired, they are behind, they cannot plan for their students, and they are left feeling undervalued. This then trickles down to the student. They are disappointed, they are sad, they are confused, they are behind, they don't get their work back on time, and they are told by me personally how nice their PE teacher is that they are covering a class for a teacher who is sick, because we work very hard to build empathy. All this can be fixed if our district chose to use the money to raise our guest teacher pay. Think about the students in Newark. Now let's talk about pay. We do not have a teacher shortage. A shortage is a situation in which something needed cannot be obtained in sufficient amounts. We had the teachers, they left to Fremont for higher salary. We had the teachers, they went to New Haven for more money. We had the teachers, then they moved out of the area for more affordable places to live because they did not earn enough money working in Newark. They were here, we had great teachers, but they are no longer obtainable because we choose not to pay them and keep them here. Newark created this shortage by not caring enough to pay for our teachers more than our surrounding districts. You cannot stay in Newark and be loyal because you love our district. Being loyal and staying does not pay for your child's college tuition, it does not put food on the table, and it does not pay rent or mortgage. A higher salary pays for the teachers to stay in Newark, and it keeps them from going to Fremont. The district has a very simple decision to make, give teachers a raise so they will stay and you won't have teachers leaving. It broke my heart when my son's social studies teacher left for Fremont last year. It saddened me even more hearing about three teachers at my current site at Birch Grove that are considering leaving to New Haven because they can make $15,000 more a year. The district can stop this fight of teachers, do what is right for our teachers and families in our school district. Thank you for listening. Thank you for your time. Parents that are listening out here from my class and also from our other K classes, please come and speak on behalf of your child's teacher. Help keep the Newark teachers in Newark teaching.

[4844] Aiden Hill: Thank you, Ms. Kawabata. Next, I believe it's Ava, Bianca, and Leilali. Did I say your names correctly? Did I say your names correctly? Why don't you introduce yourselves?

[4868] SPEAKER_06: My name is Lolly.

[4870] SPEAKER_00: I'm Ava. And I'm Bianca.

[4875] SPEAKER_06: Good evening, board members and Newark community members watching. Yeah, we already introduced ourselves, and we're representatives of the NMHS band, and we're also officers of the band. We're here to promote our upcoming jazz concert, or as we like to call it, the Le Jazz Hot. Some of you guys may be familiar with this event already. Our band and choir will perform various jazz pieces of different styles, and there will also be soloists and ensemble performances.

[4905] Jodi Croce: our concert will be on March 4th in the NMHS Commons. The times are to be determined, but the ticket will cost $30 and will come with dinner catered by Texas Roadhouse and Dessert. Along with jazz and dinner, there will be various gift baskets, a large screen TV, a power tool set, and many other prizes will be raffled off.

[4928] SPEAKER_00: General sales open on February 20, and you can follow our Instagram at NMHS Band for updates or email us at NMHSCougarBand at gmail.com for any questions. Board members, if any of you are interested in coming, we'd be able to reserve seats for you guys. So you can email us if interested, and we can arrange that. We're so excited to see our community support us for this event. Thank you.

[4954] Aiden Hill: Thank you very much. Next speaker, Ana Rodriguez.

[4970] Jodi Croce: Good evening.

[4971] Kat Jones: I'm giving my time for radio.

[4979] Ray Rodriguez: She was supposed to hug me, wasn't she? Anyway, good evening, everyone. I'm trying to take the cue from Ms. Parks over the years and how she did her announcements. Anyway, Anna and I have been very involved with Newark Unified School District for the last 30 plus years. And I just wanted to share something. I text President Thomas that she get better. We don't want people to be sick. We want people to be here. So anyway, so if you bear with me, good evening, President Thomas, Vice President Hill, Member Nguyen, Member Zhang, and Member Jones, Superintendent Triplett and staff. Happy Lunar New Year. Feliz Año. It's sad, all the stuff that's been happening in our state recently. And we pray and reach out for families. Thank you for allowing Anna and I to address you tonight. First, I would like to say that I agree with hiring Mr. Lozano to finish the report on board member conduct. I guess that's it, or whatever officially it's called. I've known Mr. Lozano for over 20 years, and I find him to be an honest, fair attorney, not perfect. We had one big case that we all take the blame for. It could have gone a lot better. But over the years, Mr. Lozano has saved our district thousands of dollars. And he's a great attorney, and I think that's a good choice. I'd like to go back a few months. I'm trying to finish. I try to get Miss Lisa Torres, if she might, to come. And Board Member Zhang has two meetings left. In the November election, we had four individuals that put themselves out there to serve our community. And as a parent and grandparent, I am so thankful that there's interest in serving our kids. Member Jones and President Thomas had winning campaigns and everybody ran a clean, energetic campaign. Anna and I decided that we would go old school and knock on doors and pass out flyers and we thought that was the best approach and it was less expensive. You know, you can easily go up to $30,000 for some campaigns and we wanted to keep it real low. So my minutes are up. So can I go with mine then? I'm next. And then I'll finish up. Is that OK? OK. So for the first time in 26 years, we don't have a Latino or Hispanic on the school board. And I know some parents are concerned about that. But from day one, I've told our community that as board members, when we see students, when we see kids, we appreciate the ethnicity and all the cultures that Newark has. But we see kids. And I look at the board that's up here now, and I know you agree with me. And there's no doubt in my mind that everything that we do, we do for what's best for our kids. And we put personal agendas aside, and we focus on kids and every decision that we make. Anna and I, we've had nine kids and grandchildren go through the Newark system and graduate from Newark-Moran High School. Five of them are teachers. Each one of them went through as classified, and then they became certificated. My youngest just passed the bar and became an attorney over in Livermore. Ariana, my granddaughter, just got accepted into a master's program at University of Southern California. She went through Lincoln Elementary. And as a family, we thank the staff at Lincoln, and the junior high school with Mr. Neal, and then the high school with Ms. Torres, counselor. for all they had to do in kind of nourishing her and making her the student. We have three children that are involved in the private sector doing well. And my daughter, Magdalena, she's very involved in Coyote Hills Elementary. She was the past president of the parents group at Snow and has a master's in wildlife. And my grandkids are over at Coyote Hills. I also have a story of a young man, George Brewster Jr., class of 2012 from Bunker Elementary. He's an attorney now in Mississippi, striving to get on the appellate court and becoming a judge. I'm just sharing with you how I feel about Newark and our kids. We're second to none. People could talk about Mission, Irvington, and all these other schools. But going through Newark, and to me, you get the best education possible. And I appreciate this board continuing that. and working to make sure our kids get a good education. So in closing, I just want to say that I really have appreciated the opportunity over the last 24 years plus in serving our community. And I'm here if any one of you need me to serve on any committee or whatever and you need my help with anything. I just want to know that I support the fact that you're in it for the kids And the Rodriguez family is always going to be available and supporting you. I know Member Jones knows my daughter very well. And thank you for serving our kids. And I appreciate all of you from the bottom of my heart. Thank you. Thank you very much.

[5360] Aiden Hill: Thank you, Mr. And Mrs. Rodriguez. So next, Miss Cindy Parks.

[5381] Cindy Parks: Good evening. First of all, I'd like to start off by saying kudos to the preparer of the agenda. But I would also like to say that I would be remiss if I didn't mention the agenda posting issues. While technical difficulties with its website isn't reason to have a delay in proper posting, one would hope the administration would take a bit more active role to ensure the public is provided the proper documents 72 hours in advance. Perhaps posting the agenda a little earlier to allow for checking would allow for those corrections to be made prior to the 72-hour cutoff time, since it was a Brown Act violation that occurred this time. Thank you.

[5431] Aiden Hill: Thank you, Ms. Parks. So let's move on to, do we have any public comments on non-agenda items over online or over the phone?

[5456] SPEAKER_26: No, we do not have any public comments over online or over the phone.

10. PUBLIC COMMENT ON AGENDA ITEMS

10.1 Public Comment on Agenda Items

[5459] Aiden Hill: Great, thank you. Okay, moving on to agenda item 10.1, public comment on agenda items. Ms. Parts.

[5483] Cindy Parks: Okay, so 11.4, the Certificated Seniority Report is the first item I'll address. The seniority list for the certificated individuals includes those who are classroom teachers, along with HR Director Ms. Ingham-Watters, all principals, assistant principals. However, this list omits Mr. Dolowich, And it omits Abbey Keirns, which causes me to wonder if there are any other omissions. Might I suggest a closer review might be necessary prior to giving your approval on that seniority list. That's it for that item. Reset me. That's okay. Okay, you'll have to get the, you gotta get it going here, girl. Okay, 12.4 is the item regarding the Chromebooks. Newark Unified has had an issue tracking its assets. According to your purchase order report presented to the board on November 3rd, 2022, Taffara was hired to inventory Chromebooks. Yes, Taffara, the same vendor for this $820,626 purchase. In the past two and a half years, Newark Unified has spent close to $1.2 million with Terrafera, however you pronounce her name, previously known as Firefly Computers, and that is before taking into account the inventory expense that was just done and this purchase. This raises a number of questions about the district's ability to properly manage its assets. If the district is unable to properly track its Chromebooks, how can we trust that they are monitoring end-of-life dates and disposing of obsolete devices? Furthermore, with the purchase of all the Chromebooks purchased in the last two and a half years, it is imperative that you understand the district's current inventory status and the needs of students, teachers, and staff. I must emphasize that this is a serious matter, and I implore the board to fully understand the situation before making any decisions. We cannot continue to throw away money at a vendor without proper oversight and accountability. It is our responsibility to ensure the taxpayer, or your responsibility, to ensure that taxpayer dollars are spent effectively and efficiently. I urge the board to take necessary steps to address the issue and regain control of your assets.

[5646] Aiden Hill: Thank you, Ms. Parts. You want to go on to 12.7?

[5654] Cindy Parks: With permission from the author, I am going to start off by reading Cary Knoop's email to you. Dear Board, I am writing to express my concern regarding the current connectivity and Wi-Fi issues that we are facing. To get a better understanding of the situation, it would be helpful to know if the current data usage is solely dedicated to educational purposes. Knowing the top 20 websites slash IEP addresses that consume the most data and most data is transferred for each of those would provide us with valuable insight. Furthermore, I would like to inquire if the school district is currently monitoring data usage and making necessary adjustments. It is imperative that we bring the Wi-Fi capabilities to meet the current needs. However, I question if the purchases made just a few years ago were the right ones. The invoice has mentioned 150 Wi-Fi modulars, but I wonder what data usage projections were used to make this determination and if future scalability has been planned for. Regarding the licenses mentioned in the invoice, I would like to know if license fees are included and if they are reoccurring. Additionally, I would like to inquire if the school district has the in-house capacity to manage and monitor this more sophisticated network and what the plan is for technical support and training. I believe these questions are crucial to the success of the project. That was from Mr. Knoop to all of you. I concur with Mr. Knoop's comments and based on the November presentation, the purpose of this project is to improve the poor or slow internet speeds. Don't you think you should know how much of the poor or slow internet speeds are due to personal use versus educational use? Before investing so much money into this project, please ask for a list of the top 20 websites. This information will provide insight as to its current use, and then I hope you'll ensure it is properly or is primarily used for educational purposes. And since I have another minute left, it's my understanding there are three ways to log into the Wi-Fi at the high school. There's the staff one, there's a guest one, and then there's one that you can, with a temporary ID. So you could technically be sitting in the parking lot and go in as a guest and be using the data there. So that could be contributing to the slowing down. you don't have to have a login to get in. You know, technically, pretty much anybody can get in at any time. So, you know, you need to ensure that it's being used properly. These are public funds, and they need to be used for the educational purposes.

[5813] Phuong Nguyen: Sorry, Ms. Parks, I'm going to comment on that. Those are three different SSIDs, so they used three different monitoring systems. Well, that's what I'm saying, you need a monitor. No, but you're saying that the public Wi-Fi is is impeding on the usage of what the teachers are using and what the internal public Wi-Fi for the district is, and that's not the case.

[5839] Aiden Hill: Yes, and number one, can we talk about this when we reach that agenda item?

[5843] Phuong Nguyen: Sure, no problem. Thank you.

[5846] Cindy Parks: Because that violated your policy thing.

[5851] Aiden Hill: OK, thank you. That's it for the speaker cards. Are there any other people online or over the phone that have public comments on agenda items?

[5866] SPEAKER_26: We don't have anybody online. I don't know the role I'm going to ask. There was a late response card asking to make a comment.

[5878] Aiden Hill: I'll revert to you first. Defer to the board. I mean, I don't think we should actually, from a protocol perspective. Yeah, again, I apologize. OK, thank you. So going on to agenda item 11, consent agenda, personnel items, that includes 11.1 consent Vote, 11.2, personnel report, and, oh, did we pull the other one? I guess so, okay. So does anybody want to pull one of these items? Okay, so can I get a motion to approve the personnel report?

[5935] Bowen Zhang: I move to approve the consent agenda personnel items.

[5941] Phuong Nguyen: I second. Because it's on consent. Do you want to pull anything?

[5966] SPEAKER_18: And that will be addressed at the end of the meeting.

[5981] Phuong Nguyen: At item 16. So you have to recall your motion.

[5991] Bowen Zhang: So I will.

[5992] Kat Jones: I can withdraw the motion. OK. Please do. I'm sorry.

[5997] Bowen Zhang: So I'll withdraw my motion.

[5999] Phuong Nguyen: I also withdraw my second.

[6004] Kat Jones: So I would like to pull 11.4 because of the missing names on the seniority list.

[6013] Aiden Hill: Great. Can I get a motion to approve agenda items 11.1, 11.2, 11.3, 11.5, and 11.6?

[6027] Phuong Nguyen: I have a motion to approve item 11.2, 11.3, 11.5, and 11.6. I'll second that.

[6062] Nancy Thomas: Excuse me, it's Ms. Thomas at home. I probably can vote via BoardDocs if you use BoardDocs. I'm logged in as a member of the board.

[6078] Mark Triplett: Thank you, President Thomas. So you're voting via BoardDocs?

[6083] Nancy Thomas: I will try if you set it up as a BoardDocs vote.

[6088] Mark Triplett: Is that possible, Ms. Penn? If not, we can just do the voice vote. You decide.

[6096] SPEAKER_26: Can we do a voice vote, please?

[6099] Aiden Hill: Yes. And then are we going to do a voice vote for all of us, or just for President Thomas?

[6107] SPEAKER_26: For everyone, please.

[6108] Aiden Hill: OK. All right. So Ms. Pim, could you solicit?

[6116] Phuong Nguyen: Board member Torres? No. Student board member does not vote on personnel action. No worries.

[6123] SPEAKER_26: Board Member Nguyen? Yes. Board Member Jones? Yes. Board Member Hill? Yes. Board Member Thomas? Yes. President Thomas? Yes. Thank you.

11. CONSENT AGENDA: PERSONNEL ITEMS

11.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

11.2 REPORT: Personnel (Approved on Consent)

11.3 SENIORITY LIST: Classified (Approved on Consent)

11.5 RESOLUTION 2022.23.19: Criteria for Determining Order of Seniority for Employees with the Same Date of First Paid Service (Approved on Consent)

11.6 NEW POSITION: Nutritionist (Approved on Consent)

[6137] Aiden Hill: So Dr. Triplett, would you like? I'm sorry. So it was, the motion was approved by unanimous vote. Okay, thank you. So, Dr. Triplett, could you please provide or you and your staff provide background on 11.4?

11.4 SENIORITY LIST: Certificated

[6156] Mark Triplett: Yes, thank you. Thank you for honoring that rather than moving it to the end because Ms. Ingham-Watters does need to leave soon. Ms. Ingham-Watters, do you want to explain?

[6166] SPEAKER_29: Sure. The certificated seniority report is correct as presented. Please note down ED code 44956.5. It says, certificated administrators who are hired with no prior teaching or site level administration experience within the district and who are assigned to work at the district level do not accumulate district seniority. This may not have been present in previous or represented in previous seniority lists, but this is the correct education code. So the folks mentioned are district administrators who have not worked in a classroom or a site administration position in Newark. In addition, when we sent this out to all certificated staff members, it had a correction request form with many of the Ed codes that provided for the similar explanation that I gave you, and we addressed all of those as they came in. Thank you.

[6230] Aiden Hill: Thank you, Ms. Waters. Any questions or comments from the board?

[6238] Kat Jones: Yes, thank you very much for the clarification on both accounts. I very much appreciate the fact that you backed things up so that I could find out the answers. Thank you so much.

[6248] Aiden Hill: Any other questions?

[6251] Phuong Nguyen: With that, I'd like to make a motion to approve 11.4.

[6254] Bowen Zhang: I'll second that.

[6262] Aiden Hill: We're going to do a voice count? OK, great.

[6270] SPEAKER_26: Yes. Member Jones. Yes. Member Zhang. Yes. Member Hill. Yes. President Thomas.

[6279] Chery Villa: Yes.

[6281] Aiden Hill: Thank you. Motion passes unanimously. OK. So let's see here. So moving on to consent agenda, non-personnel items. Would any of the board like to pull any of these items?

[6301] Bowen Zhang: No.

[6312] Nancy Thomas: I would like to pull the Chromebook purchase item, please.

[6319] Aiden Hill: That's 12.4. OK. So 12.4. Are there any additional items, Member Jones?

[6327] Kat Jones: 12.7. 12.7. OK, great.

[6340] Aiden Hill: I would like to pull 12.6. OK, great. So can I get a motion to approve agenda items 12.2, 12.3, 12.5, 12.8, and that's it.

[6372] Phuong Nguyen: I move to approve items 12.2, 12.3, 12.5, and 12.8. I will second that.

[6376] Aiden Hill: OK, we're going to do a voice count. OK, go ahead.

[6389] SPEAKER_26: Member Torres? Yes. Member Nguyen? Yes. Member Jones? Yes. Member Zhang? Yes. Vice President Hill? Yes. President Thomas? Yes. Thank you.

12. CONSENT AGENDA: NON-PERSONNEL ITEMS

12.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

12.2 REPORT: Contracts and Purchase Orders Authorized under Resolution 2020.21-025 (Approved on Consent)

12.3 REPORT: Monthly Purchase Order Report (Approved on Consent)

12.5 RESOLUTION 2022.23.20 - Notice of Completion for Landscaping and Irrigation Group 2 (Approved on Consent)

12.8 FIELD TRIP- Senior Cruise (Approved on Consent)

[6401] Aiden Hill: Okay, the motion passes unanimously. 12.4, Dr. Triplett. Are we going to just... Do you want to provide any background or do we just want to have the members who pulled it ask questions?

[6421] Mark Triplett: The consent agenda, pulled agenda items is actually... Oh, we're going to do that later.

[6426] Aiden Hill: Yeah, I'm sorry. I'm sorry. OK, great. So we'll come back to those later. OK, so moving on to agenda item 13, 13.1, superintendent report. Dr. Triplett.

13. SUPERINTENDENT REPORT

13.1 Superintendent Report

[6441] Mark Triplett: Thank you, Vice President Hill. Ms. Pim, if you could put up the deck, please. Laura Johnson again. Wonderful person. OK, so this is the superintendent's report for this evening. Next slide. First, I just wanted to give a shout out to the Media Communications Academy, who presented their silent film festival last night at the Star Lab. It was really fantastic. Fun, laughs, and just amazing talent in our young people. So really, really exciting. Next slide. I wanted to share really quickly, just make the board and public aware that the district has a plan for addressing the concerns around the opioid overdose. Many districts in the state are making the decision to have the Narcan on campus at different schools just in case there is some sort of issue with the ingestion of opioids. So we have been undergoing training on how to use the equipment. And that's going to be present in all our schools. So I want to appreciate the county and the state for their support and for providing resources for this endeavor. Next slide. wanted to share that we are launching our Operation Spring into Action, which is an attendance initiative that we're doing this spring. Our goal is that we, well, we currently, as of the 18th of January, had overall school ADA for the district at 90.6%, which is pretty good, but we would like to increase that to 97% overall, and that's our goal for the spring. So using district and site attendance initiatives. And some of the things that we're going to be doing, there's a dance fever thing, a food festival, March Madness, and some other really fun, just making it fun and really encouraging students to make sure that they are attending. Because the bottom line is you cannot learn if you're not there. So more information to follow, but we just wanted to let the board know that this is an upcoming initiative. Next slide. So also wanted to update the board on our enrollment. We're entering enrollment season. As I mentioned last time, the Dual Language Immersion Program at Schilling, we have begun accepting interest forms for that. Those are available online or a paper form. And we've had that since January 10th. So we're continuing to get applications or interest forms rather for the Dual Language Immersion Program. Next slide. And then I wanted to share our enrollment timeline for this year. So as you can see on there, the dual language applications or interest forms, we began accepting those on January 10th. We are about, on Tuesday, we're about to enter a priority placement window. So that's an opportunity for families to apply early. to register early to receive priority placement. We really want to encourage the earlier that we have folks registering for next year, then the better we are able to determine the staffing needs and begin our hiring process. So we really want to encourage everyone to register early so that we have a sense of what the needs are going to be. The incentive for registering early is that you are given priority. if you register between February 7th and March 7th. After that, we will close the priority window. We will place the families and students who registered within that window. And then we'll do open enrollment from March 17th on until school starts and beyond that. And so that's just general and regular enrollment. So again, really encouraging people to enroll early so that they have priority in their school of choice and also so that we can really determine our staffing needs early. Wanted to just remind everyone, we have a couple holidays coming up in February, so people should plan accordingly. In addition to our Lunar New Year, we have two presidential holidays. One Monday, February 13th is Lincoln's birthday, and then Monday, February 20th is President's Day. So two Mondays in a row where there is no school. Students should stay home. And that's the report for this evening.

[6743] Aiden Hill: Thank you, Dr. Triplett. Any questions from the board? OK, so member Jones.

[6752] Kat Jones: For the early enrollment, are you sending paper copies or is that just online enrollment for families? I know last year there was an issue with not a lot of registration because it was only done online at first and then the paper copy came out. At least that was my understanding. I may be wrong, but that was my understanding. So I'm just wondering if you're starting that enrollment by sending home a letter to the parents, especially because a lot of them may not have internet access.

[6788] Mark Triplett: Yes. So we're communicating the enrollment process in all different channels, online as well as in Backpacks. and through phone calls and email. The registration is only online, through parent view. I don't believe that we are doing paper anymore. That was a change that happened before my time.

[6811] Kat Jones: So if a family wants to, so if you send the paper home, do the backpack copy, Um, and they want to be able to enroll on there. It tells them where they can go if they don't have access to be able to do that. Okay.

[6826] Mark Triplett: Yeah, that's correct. And, um, and they can, they can get support at the school sites or here at the central office.

[6831] Kat Jones: Great. Thank you.

[6832] Mark Triplett: Sure.

[6834] Aiden Hill: Number one.

[6835] Phuong Nguyen: Thank you. Um, Dr. Triplett, I just had a follow up question. Uh, thank you for, you know, making the students and staff aware of the opioid overdose, but my other I was wondering if you could expand on that and also have like PSAs for students on vaping and other illegal drug use on campus or anything like that just so that we can really make students aware of what they're doing and possibly harming themselves and then also that because they're underage it is illegal.

[6871] Mark Triplett: Yeah, thank you. Absolutely. Yeah, we want to we want to get that communication out for sure in all our schools. I you may have read in the news recently there's there's been some really scary incidents of unintentional overdose and there was a case of a 10 month old in San Francisco at a playground who just happened to pick something up off the ground and it must have been something related to fentanyl and was about to die. And fortunately, the paramedics got there in time and administered the Narcan. So this is what keeps me up at night and I'm terrified of this. And we really wanna make sure that we're prepared. And so that's why we partnered with the state and the county to have Narcan at all our sites. and have our staff trained in the administration, just in case.

14. NEW BUSINESS

14.1 New Secondary Courses for 2023-24

[6923] Aiden Hill: Thank you. Any additional questions? Great, thank you. Moving on to agenda item 14.1, new secondary courses for 23-24.

[6936] Mark Triplett: Dr. Tripa. Thank you, Vice President Hill. Ms. Pearson will give a brief introduction, and I believe we have Mr. Dalewich. coming up to present.

[6947] Nicole Pierce-Davis: We actually have two individuals coming from educational services. We have Mr. Dolowich from teaching and learning. We also have some guests with our team. And we also have Ms. Heather Decker, our access and equity coordinator as well. So they're going to come present on these courses.

[6964] SPEAKER_02: Thank you, Ms. Pierce. The curriculum crew. That is right. Good evening, board. Thank you for having us. Tonight, we'll actually be discussing two replacement courses at Newark Memorial High School for next year. So rather than ushering in new courses, just a caveat to note in terms of verbiage. The outcomes for tonight's presentation include a detailed account of the timeline and process for the recommendation of these replacement courses for the 23-24 school year. We want to provide an opportunity for Mr. Scott Jorgens and Mr. Tyler Jorgens to speak about the rationale for recommending the specific courses. And then we want to formally request from the board approval for one, AP precalculus, two, aerospace engineering, And third, a name change with respect to math and analysis becoming precalculus. This is a visual of the pathways in California's draft framework. If you view it from the bottom up, you'll note three pathways. For example, the one all the way on the right, algebra, geometry, algebra two, that's one pathway. And it leads into an option of courses in that cloud. Second pathway, integrated one, two, three, et cetera. In the cloud, you can see clearly that the state's recommendation is pre-calculus in that gold color, not math analysis. Pre-calculus is also the name in California. California 2014 mathematics framework. So it is consistent, and we want to be current and aligned. That's one of the reasons we're here this evening. So with respect to just math analysis, math analysis honors, we are recommending a name change for all of the math analysis courses. We collaborated closely with the math department at the high school, as well as their counseling department. And then specifically, this would be consistent with a new AP precalculus course that is set to come out next year in 23-24 with the college board. So we want to be able to provide our students the opportunity to take that exam and earn credits at the college level. It's more recognizable for students and families. Just so you know, there's no inherent costs. Does not change the course curriculum or the books. It's just the name of the class. So what it affects, just to be clear, math analysis becomes precalculus. We have a blended algebra 2 math analysis course that becomes blended algebra 2 precalculus. And then Tyler Jorgens will speak about precalculus AP. That would replace math analysis honors. So for the board members that were here last year, we approved a new math progressions aligned with the California mathematics framework. The courses I'm speaking about may be a little hard to decipher, but they're in blue, everything named precalculus. So if you look under 12th grade, that was formerly math analysis. If you look under 11th grade, specifically in that green pathway, you can see that precalculus and AP precalculus replace math analysis and math analysis honors, respectively. And then that second blended algebra two pre-calculus course, that is a name change as well. So that is the first of our three recommendations here this evening. I'm going to turn it over to Heather Decker. She's the coordinator of Equity and Access. So she's working very closely in improving our A through G alignment. She works diligently with our junior high and our high school counseling department. And she's also been an integral contributing member with the Curriculum and Assessment Council. So I'm going to turn it over to her.

[7207] SPEAKER_30: Thank you, Ariel. Good evening, board members, NUSD students, staff, and families. As Ariel said, my name is Heather Decker. I'm the coordinator of equity and access here at the district office. My focus is to support the district in increasing A through G eligibility, as well as increasing all of the college and career readiness measures on the California dashboard. This includes A through G and AP course completion. With my years of experience in high school counseling and college counseling, as well as course creation, the Ed Services team asked me to partner with REL in the new course creation process here at NUSD to support the Curriculum and Assessment Council. In collaboration with the Curriculum and Assessment Council, a clear and streamlined process was created for staff to submit new courses or make updates to existing courses within the district. This process took into consideration the current steps that existed within the district, as well as steps that other local school districts were taking to ensure proper evaluation and feedback in a timely manner for all new courses. This also aligns with the course request process at the secondary school sites, as well as the A through G course submission windows. This process affects mostly just the secondary school sites. To start the process, the school site teams create a course proposal and submit it to the site for site-based approval. Then this moves to the Curriculum and Assessment Council to receive information about the course concept proposal, and the council can ask questions of the teachers presenting it in order to be able to understand the need for the new course. This happens at our monthly Curriculum and Assessment Council meetings. Then the Ed Services team reviews the courses and submits them to the board, just like we're doing tonight. As Ariel mentioned, the courses that we're discussing tonight are updates to existing courses to make them more appealing for students and families, as well as more rigorous in some cases, and does not create new singleton courses in the master schedule. This should have little to no impact on the master scheduling besides a possible increase in student enrollment into these courses. These updates will help our college and career readiness indicators by increasing A through G completion by making one of our courses an A through G approved course and increase AP course completion by making an honors course into an AP course. Tonight we will have teachers from Newark Memorial High School speak about the process, experience and rationale for the courses that we are submitting for approval tonight. Math teacher Tyler Jorgens will speak first about AP precalculus which would replace math analysis honors. Math teacher Scott Jorgens will speak secondly about aerospace engineering which would replace astronomy aerospace rocketry course. High school counselor Sonia Torres could not be here tonight but we want to recognize the work she did to help support this process of these course creations. I will now hand it over to Tyler.

[7392] SPEAKER_03: I don't know what to do with this thing here. But it was handed to me. Hey, so I don't have too much to say, really. The college board's offering AP pre-calculus this year. I didn't hear about it. But then there are different people in our community, parents, another teacher, and then the counselor. Different people had asked me whether we were going to adopt it. And a few different parents had asked. And it seemed like a lot of other schools are going to. change their math analysis honors or their pre-calculus honors class into an AP pre-calculus class. It's a direct replacement. I think over time, the only real main difference would be that as the AP releases some free response questions, obviously, as the teacher, you would want to prepare students to do those. So those may end up driving the instruction, which I don't see as a bad thing. I think that also in doing so, there are going to start aligning around the name pre-calculus more. More schools will. I know when I went to college, there were plenty of students I was with who had taken pre-calculus in high school. Others called it math analysis. And it would be the same book. Our book that we have currently at the high school is a pre-calculus textbook. That's what it's called. So I don't see it having too big of an effect on anything, really, other than some the AP test at the end of the year for the juniors who do take that. If there's anybody who has any questions, I feel like I don't have a ton to say here, really. Oh, yeah. So that is from the college board in terms of where it would kind of fall into the sequence there of events. Also, again, he was talking about the California math frameworks, where all the standards are there. The standards that we currently teach for our math analysis and math analysis honors course are called pre-calculus in the CDE's document there. So I think it would align us with the CDE as well. Yeah, anything else you wanted me to touch on here?

[7523] SPEAKER_03: We'll fill the questions at the end. OK. I probably spoke too long, so I'll pass this off.

[7530] SPEAKER_02: All right. Next up is Scott Jorgens with respect to the aerospace engineering.

[7536] SPEAKER_01: All right. So this year is kind of the first year that we brought back this aerospace or astronomy aerospace and rocketry, which was at the request of students. There's a number of students in the rocketry club that participate in the Team America Rocketry Challenge. And they wanted they knew that this class had existed in the past, whether they heard from older siblings or whoever they had heard from. They knew that this existed and they wanted to bring it back. And so after surveying last year with the students, realizing that there would be enough to hold the class, it was set up. And then when the students got the chance to enroll for it, they realized it was not an A through G approved course. And so then a number of the students that had wanted to take the class decided not to because it was not A through G approved. So that kind of motivated us to look into some already approved A through G courses at other schools and kind of dig into how we could update our course, which I think originally was created in the 90s at some time, and kind of align it with what students wanted where, you know, part of that class could be aligned with the Team America Rocketry Challenge. And then also just update our current course to make it more accessible for students at being A through G, something that they would want to take. And then also just, you know, since the 90s, there's been updates in technology and things like that that this course will take advantage of a little bit. Yeah, so with the new course, it has a little bit more emphasis on engineering and design. And I think that's why it brings engineering into the name. It won't really require us to get anything new. A lot of the technology can be done on Chromebooks. It's just spreadsheets and design tools that we already have access to on there. A lot of the things that we're using already are, you know, we have access to in the STAR Lab. We have class in there every day already, but we can make use of more of the things there with this new course. It is a G elective is what it's approved as, which is a science-based elective course. And then, like I said, it's designed to incorporate the Team America Rocketry Challenge. So students who take the class, they don't have to participate, but they kind of would be working alongside students who are participating in the Team America Rocketry Challenge and supporting that. And then, yeah, like I said, there's a lot of overlapping components with the course that we already have in place. It's just updated kind of for where we're at.

[7703] SPEAKER_02: Thank you. It is the recommendation of Ed Services and the NUSD Curriculum Council that the Board of Trustees formally approve the following as presented, and we'll pause and absolutely respond to questions or comments. Specifically, we're talking about AP precalculus, which would replace math analysis honors and allow for students to take the college board exam next year, aerospace engineering that Mr. Jorgens just spoke of, and then the name change of all math analysis courses to precalculus specified there. And since I have a team with me, I'm gonna ask them to come stand back up here and field any specific questions that the board may have. And I don't know, Diego, if you have any insights or comments that you would like related to this or from Mrs. Torres.

[7763] Diego Torres: about like rocketry and stuff? Sure. Well, is it possible to like have the student back there actually speak on rocketry because she's actually president of the club and I know that she has a lot more insight on rocketry than I do.

[7774] SPEAKER_02: All right, I appreciate that.

[7780] SPEAKER_06: Yeah, just a coincidence, I'm also in the Rocketry Club as well. But I was wondering if you guys are intending on actually competing in TARC, or just sort of incorporating the design and building process that we do for TARC?

[7797] SPEAKER_01: So with the new class, there would be that option for students who are taking the class to participate in the Team America Rocketry Challenge. With the class we have this year, it's not really an option.

[7810] SPEAKER_06: Yeah, because I mean, I don't know, you'd have to coordinate with the president and the advisor next year of Rocketry. But there could be problems that arise about team registration because there's only two teams that are allowed to actually go to the competition if they qualify. So yeah, but that's for the future and whatever they want to decide on.

[7831] Diego Torres: Can someone explain what TARC is? Like what is that?

[7834] SPEAKER_06: Like Team America? Yeah, so TARC, the American Rocketry Challenge, is basically a competition where all of these rocketry clubs throughout the country are preparing to meet the parameters of their rocket. So this year we have to have the payload and booster, two parts of the rockets come apart and both eject parachutes. And then there's height parameters and time parameters that we also have to meet. So we're basically just trying to get to the perfect score. And then they'll select 100 teams in the country who are closest to the perfect score to compete in Virginia. And last year, I went to Virginia with Rio's team, Team 17. and they'll compete and then the person who wins that will go on to the international competition and get opportunities with NASA and internships and all that stuff.

[7893] Aiden Hill: Thank you, Mr. Dulowicz and team. Questions from the board?

[7900] Bowen Zhang: Got a question for Mr. Tyler Jorgens on the naming because The interesting thing is in 2005, when I took that class, it's called pre-calculus. So the question is, is there a legacy reason that the course here was called math analysis until today? Or there used to be called pre-calculus, and we changed to math analysis. Then we're changing it back.

[7922] SPEAKER_03: I don't know the legacy reason other than I know when I took it in 2008, it was called math analysis. And I believe it's been that way since then. I don't know beforehand. I do know that in my research, as I was looking at schools adopting AP precalculus, that as I was looking up courses at different schools, it seemed like there was some courses still called math analysis, but a lot more of them seem to be called precalculus now than I would have remembered. I do think it's possible that beforehand, I saw Board Member Jones was doing this, indicating that possibly before my times, it was called pre-calculus, but I think that there are two courses that are the same thing.

[7966] Bowen Zhang: Yeah. Okay, thank you. Yeah, so I'm actually happy we're changing this name because the name analysis, if you ever take junior, senior level college math, it means another thing. We shouldn't be calling a high school class analysis. That's not analysis.

[7982] SPEAKER_03: Yeah, for sure. I agree with that, too.

[7985] Aiden Hill: Member White.

[7986] Phuong Nguyen: Yes. So when I was here long before Mr. Tyler Juergens, it was pre-calculus. But I just want to say, I And all for any A through G requirements changing so that it does give our students an advantage of making sure that they meet those requirements. So I really appreciate that you guys, your team has worked on that and has made those recommendations. But on a personal note, I would like to really thank Mr. Tyler Jorgens and Mr. Scott Jorgens for all their hard work and dedication to students, not only in the classroom, but their tireless efforts also coaching all three sports, fall, winter, and spring. And so we just really appreciate all the hard work that you do and the, and the positive impact that you're making on the students, empowering them and helping them succeed, not just in the classroom, but also and all the skill sets that you're teaching them and coaching them are going to carry them throughout their whole life. So thank you so much for all your hard work and dedication.

[8074] Aiden Hill: Okay, any other board member questions or comments? Ms.

[8078] Kat Jones: Jones. I, too, would like to thank both of you gentlemen for, you know, I know you've come up through the Newark schools and chose to come back here to teach and the efforts that you're putting into the students with the coaching and the classes and this work. Thank you very much. Thank you.

[8100] Aiden Hill: Thank you, Member Jones. And President Thomas, do you have Any questions?

[8106] Nancy Thomas: No questions, but a comment. I certainly agree with these changes, and I appreciate that we're taking an elective and moving it into a G course. I like the moves to the AP precalculus and precalculus. I think these are the right moves.

[8126] Aiden Hill: Great. Thank you. So if there are no further comments, can I get a motion?

[8131] Phuong Nguyen: I move to approve item 14.1.

[8135] SPEAKER_31: I'll second that.

[8149] SPEAKER_26: How do you vote? Board Member Torres? Yes. Board Member Nguyen? Yes. Board Member Jones? Yes. Board Member Zhang? Yes. Vice President Hill? Yes. President Thomas? Yes. Thank you.

[8164] Aiden Hill: Thank you. The motion carries unanimously.

[8168] SPEAKER_13: OK.

[8170] Phuong Nguyen: Did you see what?

[8175] SPEAKER_18: I did.

14.3 POLICY UPDATE: Board Policy 3516 and Administrative Regulation 3516 - Emergencies And Disaster Preparedness Plan

[8181] Aiden Hill: OK. Moving on to 14.3. Board Policy 3816 and Administrative Regulation 3516, Emergencies and Disaster Preparedness Plan.

[8196] Mark Triplett: Dr. Triplett. Thank you, Vice President Hill. I don't think we have any particular presentation for this, as these are standard board updates, but happy to take any questions.

[8214] Aiden Hill: 14.2 was pulled, yeah. Any questions from the board?

[8220] Nancy Thomas: Are we talking about looking at all of the policies as one? I'm confused.

[8227] Phuong Nguyen: We're on item 14.3, President Thomas.

[8235] Nancy Thomas: Yes, I do have a question. You know, as these things change, sometimes the words change. And one of the wording changes on the board policy The other thing I would like to add to 3516 is that it changed from may provide training to shall provide training to employees regarding their responsibilities, including periodic drills and exercises.

[8279] Mark Triplett: Yes, we, as we've presented to the board earlier this year, we've been engaged in safety trainings that include these type of things that are articulated here in terms of emergencies and disaster preparedness.

[8296] Nancy Thomas: And then, are we taking all of them together or are we? No, we're taking them one by one. Okay, so I'll wait until you get to the ones I want to comment on.

[8307] Aiden Hill: Great. Any additional questions or comments?

[8313] Bowen Zhang: Ready to make a motion. Okay, please do so. So I move to approve the updated board policy 3516 and AR 3516 emergencies and disaster preparedness plan.

[8327] Nancy Thomas: I'll second that.

[8330] Aiden Hill: Ms. Pims.

[8336] SPEAKER_26: How do you vote, Board Member Torres? Yes. Board Member Nguyen? Yes. Board Member Jones? Yes. Board Member Zhang? Yes. Vice President Hill? Yes. And President Thomas? Yes. Thank you.

[8348] Aiden Hill: Motion carries unanimously. OK, moving on to policy update 14.4. And again, Dr. Tripp, I'm assuming that all these, that there's not really any further comment.

14.4 POLICY UPDATE: Board Policy 6173.1 and Administrative Regulation 6173.1 - Education For Foster Youth

[8360] Aiden Hill: Yeah, happy to take questions. Great. So are there any questions from the board regarding 14.4 policy updates as board policy 6173.1 and administrative regulation 6173.1 education for foster youth? Are there any questions from the board?

[8379] Nancy Thomas: Yes, I have a question. And I'm sorry I didn't get this to the superintendent earlier, but there is a clause in here that says when there are 15 homeless students in the district, the district LCAP shall include goals and specific actions. So my question is, and I briefly looked at the LCAP and I didn't notice any goals related to homeless. Do we have 15 or more homeless students in the district?

[8412] Nicole Pierce-Davis: Well, I don't have those numbers in front of me, so I don't want to make any assumptions, especially since that's highly confidential information. If we do, we will add that into subsequent LCAP.

[8423] Nancy Thomas: OK. I think this speaks to the need to keep our policies updated, because when these things come up, if I didn't read about this, I wouldn't have known some of the verbiage that went from may to shall. things like that. So thank you for updating this.

[8444] Nicole Pierce-Davis: Absolutely. And as we go through the updates, we do highlight sections to make sure that our protocols and policies also match. So it's a great opportunity for us to sort of do a self audit before we get to that time. But thank you. I agree.

[8460] Aiden Hill: Any further questions? Okay, can I get a motion to approve policy update board policy 6173.1 and administrative regulation 6173.1 education for foster youth. So move.

[8475] Diego Torres: I second.

[8481] SPEAKER_26: How do you vote? Board Member Torres? Yes. Board Member Nguyen? Yes. Board Member Jones? Yes. Board Member Zhang? Yes. Board Member Hill? Yes. And President Thomas? Yes. Thank you.

14.5 POLICY UPDATE: Board Policy 1621 - Home-Based Schooling

[8495] Aiden Hill: Okay, moving on. Agenda item 14.5, policy update, board policy 1621, home-based schooling. Are there any questions from the board regarding this policy? Okay, if there's no questions.

[8512] Nancy Thomas: I move that we approve the deletion of that policy.

[8517] Aiden Hill: I'm sorry, could you repeat that, President Thomas?

[8521] Nancy Thomas: Yes, I move that we delete that policy per board recommendation?

[8530] Phuong Nguyen: Oh, OK. She's asking to rescind it, yes.

[8532] Aiden Hill: OK, great. OK, so can I get a motion to rescind board policy 1621 home-based schooling?

[8542] Phuong Nguyen: She made the motion.

[8543] Bowen Zhang: Oh, OK. I'll second that. Sorry.

[8551] SPEAKER_26: Board member Torres, how do you vote? Yes. Board Member Nguyen? Yes. Board Member Jones? Yes. Board Member Zhang? Yes. Board Member Hill? Yes. And President Thomas, how do you vote? Yes. Thank you.

[8565] Aiden Hill: Okay, great. So moving on to consent agenda, pulled agenda items. So we have agenda items 12.4, 12.6, and 12.7 that have been pulled. And I believe, Member Thomas, were you the one that pulled 12.4? Yes. OK, great. So Dr. Trippo, do you want to provide any additional background before we take comments and questions from the board?

12.4 PURCHASE: Chromebook Purchase- Trafera

15. CONSENT AGENDA: PULLED AGENDA ITEMS

15.1 Consent Agenda: Pulled Agenda Items

[8594] Mark Triplett: Maybe just it'd be helpful to know any questions that President Thomas had with regard to pulling this item.

[8604] Aiden Hill: President Thomas.

[8606] Nancy Thomas: I didn't hear the question.

[8609] Aiden Hill: Do you want to explain why you wanted to pull 12.4?

[8614] Nancy Thomas: Right. I'm not against it until, but I think it should be handled as a first reading and tabled to the next meeting agenda. I think the, there's questions about the contract that was awarded to Trufera to inventory the Chromebooks. I think we just need to take a big breath and defer this purchase. I would like to know what was in the contract for the $26,000 inventory. Against what criteria and based on the inventory has it been decided that we need to add or replace 2,579 Chromebooks? How many are replacements and how many are based on a new need? And if it's the latter, what is that need? This information would be helpful. Explaining the inventory report would be helpful. I just think things as large in dollar amount and as complicated as this deserve a little time for us to look into getting a little bit more information. $820,000 is a lot of money. So I'm just asking the board to table this and bring it back. after everyone's had a chance to ask their questions and get more information.

[8699] Aiden Hill: Thank you, Member Thomas. Are there other comments or questions from board members?

[8703] Mark Triplett: Sorry, Vice President Hill, would the board like us to respond to those questions? Sure. Okay. Ms. Stelkers?

[8713] Marie dela Cruz: So there was a question about the inventory. That was separate from this purchase. The inventory had to do with taking a physical inventory of all of the Chromebooks throughout the district. So that particular PO and contract involves the vendor to go out to all of the sites and inventory our Chromebooks. Part of the reason for doing that is after distance learning, we found some discrepancies. So we're trying to reconcile our records with the actual physical inventory in the district. And that's still ongoing. 2,500 Chromebooks that we're purchasing now is all based on one end-of-life inventory that we have with Google. They provide us with a list of models that are outdated and no longer being supported, or the operating systems are obsolete. And then the other part of this PO, or this purchase, has to do with school requests. So we have the junior high and the high school both requesting Chromebooks based on Chromebooks that are missing from carts that they have, Chromebooks that need to be repaired or replaced, and also with the junior high, the increase of students that are there and also providing Chromebooks to all the students.

[8815] Aiden Hill: Thank you, Ms. Dela Cruz. Any other questions or comments on this item?

[8822] Phuong Nguyen: No, I'm ready to make a motion.

[8826] Aiden Hill: Any other questions, comments? I do have one comment also on this. on this item. Well, actually, two. So one is, and I've expressed this before, it's hard for me to approve items when I don't see the big picture and I don't see the plan. And we've approved a number of different Chromebook purchases. But it's, at least from my perspective, it seems piecemeal because I don't see the larger plan. And what would be really helpful is to be able to see, essentially, here's the universe of Chromebooks in our district. Here's what they look like per site. Here's essentially where they are in terms of their end of life. And then here's the phase plan for doing regular replacements. And then also, what's the associated cost so that we can see all that. But to just sort of have agenda items come up, you know, onesie twosie, it's hard. And that connects to my second point, which was in our audit for this year, one of the interim findings in July was around fixed asset inventory. And the statement that Christy White made is that There is no procedural follow-up to the inventory of major fixed assets once purchased, tagged, and placed into service. Christy White would recommend annual inventory of all items susceptible to theft and or high value, for example, power tools, audiovisual equipment, computers, and furniture. If items are disposed of, there should be documentation and approval for the disposal and removal from inventory records. Missing items should be followed up on. And so, again, I don't I don't see how we're doing this here. And per President Thomas's comment, I think that we could very easily make mistakes if we don't have a larger plan, either in overpurchasing or possibly even underpurchasing. And I would agree with President Thomas that we should table this, bring this back, and maybe provide a little bit more detail and bigger picture of how all this works before we spend $820,000.

[8975] Diego Torres: Maybe this is a question for someone over there. Do we have like an estimate of like how many Chromebooks are needed per site and how many are damaged at the site? And if not, like how long do you think that would take?

[8988] Marie dela Cruz: The numbers that I do have are for the junior high and the high school in terms of the requests that we've received. The end of life, there's 1,000 within this order. And they're at various sites, at all the school sites. So I know that there's about 462 at the high school that are missing from the carts, and 309 that need to be repaired or replaced. And then there's 13 carts with 36 per cart, 468. that need to be purchased.

[9033] Diego Torres: OK. So what I'm hearing is that there are a lot of Chromebooks that aren't like where they're supposed to be at these schools, which means that these students don't have access to laptops so they can do their work. Is that what I'm hearing correctly?

[9043] Marie dela Cruz: Yes. And when we came back from distance learning, well, first, if you remember, we had to purchase several because of distance learning. And then we came back from distance learning, and so we had to replace, or we are still trying to replace some of the ones that we never got back. And this is part of the bigger plan to get to where each of our students have access to a Chromebook at school. And I know that testing is coming up as well. So that's also the reason why we're presenting this to the board, because we do have some schools that need to replace their end of life so that they can do some of their testing on their Chromebooks.

[9089] Kat Jones: The inventory that's being worked on, what's the projected time frame that that's going to be completed? Because that would help when it comes to making a decision about this. I, too, have the mindset of I know how important it is to have working computers in the classroom. But I also think it's really important for us to know where our computers are and what kind of, in a purchase like this, What are we doing about how are we logging them in terms of who's got those computers? So we know where those 420 some odd that you just said we don't know where they are. How are we going to prevent that from happening in the future when we've got an expenditure like this? So that's one question. The other is about what's the projected date that that inventory would be considered complete, even if you aren't able to get all the information on every single computer.

[9148] Marie dela Cruz: Yeah, it is in progress. I want to say the physical inventory is probably about 90% complete. So now we're in the process of reconciling the physical versus our district records. We have a couple of programs in place to maintain the inventory. And we're hoping to, after we do this inventory, to expand it to the rest of our physical assets. So it should be, I would say maybe within the next couple of months it should be complete.

[9183] Kat Jones: Okay, so and the process for which when they are checked out to students, are these going to be computers that are going to stay in the classroom that the students would use? Is there going to be anything done in terms of You know, a student getting that same computer every single time, like it's numbered and they just know they go for number two every time they come into class. Are any of those kinds of procedures being put into place so that when things are damaged, it's not a mystery?

[9216] Marie dela Cruz: Yeah, so these Chromebooks are not being assigned to individual students. They're going to be in carts and each of our carts will be numbered and each of the Chromebooks will be numbered based on the carts that they belong to. and how the teachers assign them within their classroom. I don't know that there's a standard process for that, but it would be similar, hopefully, throughout the district to where teachers know which students have checked out which Chromebook out of which cart.

[9244] Kat Jones: So my recommendation would be that we do come up with some kind of a standardized system for all teachers to use so that the accountability on everyone's part is there.

[9257] Nancy Thomas: Could I make another comment?

[9259] Aiden Hill: Go ahead, President Thomas.

[9262] Nancy Thomas: Yeah, I know we've looked over some of the numbers, and it looks like we've spent $1.5 million in the last two fiscal years on computers, and this is another $800,000. It would be really helpful to see the plan, ongoing plan for turning over computers or Chromebooks when they reach their end of life. So, I still stand by my request that we table this and get a little bit more information and bring it back.

[9300] Aiden Hill: So, President Thomas, since you're the one that pulled this and, you know, are making this request, are you going to make a motion to that effect?

[9312] Nancy Thomas: I'd like to move that we table this until at least the next meeting.

[9319] Aiden Hill: I get a second. I second the motion. Can we do a count, please?

[9332] SPEAKER_26: Member Torres, how do you vote? No. Member Nguyen? No. Member Jones? Yes. Member Zhang? No. Member Hill?

[9342] Aiden Hill: Yes.

[9342] SPEAKER_26: President Thomas? Yes. Thank you.

[9348] Aiden Hill: So I'm not sure. I'm sorry. So we have student member Torres voting no, member Nguyen voting no, member Jones voting yes, member Zhang voting no, myself voting no, President Thomas voting no, And I'm unclear about how this works from a student board member perspective. Sorry.

[9379] Mark Triplett: I think you just need to say how many nos and how many yeses there were.

[9384] Aiden Hill: Right. So the part I'm unclear about is how do we count the student member. OK. So we had three yeses and three or two nos regarding tabling this and bringing it back to the next. the next meeting. So the motion carries. Thank you. OK. So the next agenda item that was pulled was 12.6, contract amendment Ratcliffe Architects. I don't know, Dr. Triplett, if you and your staff want to provide any more detail. I was the one that pulled it.

12.6 CONTRACT AMENDMENT: Ratcliff Architects

[9430] Mark Triplett: Yeah, if you'd like to ask a question, happy to answer.

[9433] Aiden Hill: Yeah, so my only concern here, I mean, I understand the need for this, but just the frustration is this is part of the larger HVAC project, and this has gone through so many change orders in the course of its life. And as a former project manager, again, It's not good management. I mean, it really means that you haven't done good planning when you see so many different change orders. And I understand that, again, things happen. But it seems to me that some of these safety issues could have been anticipated in advance with some proper planning and discussion. And so I'd just kind of like to know what, because I believe that it's Archie and Kramer that's managing this. You know, have they talked at all about how they're going to get these change orders under control?

[9494] Marie dela Cruz: So, Member Hill, this amendment is actually an amendment to the architect's contract. And it's not a change order to the construction contract. We haven't gone out to bid on this phase of the project. This is the preliminary stage where we have to get approval from the Division of State Architects. And it's gone through the Division of State Architects and they've reviewed it. And sometimes they look at certain areas. In this particular case, it had to do with safety. It was something that they wanted the architects to add detail on, and the detail has to do with where the workers would be hooking up their harnesses so that they're safe when they're working on these units. So this is an amendment to the architect's contract so they could amend and modify the drawings that are being submitted to DSA so that we can go out to bid.

[9549] Aiden Hill: OK. Thank you. Any other questions about this?

[9559] Phuong Nguyen: No, I move to approve.

[9563] Jodi Croce: I'll second it.

[9567] SPEAKER_26: Board Member Torres, how do you vote? Yes. Board Member Nguyen? Yes. Board Member Jones? Yes. Board Member Zhang? Yes. Board Member Hill? Yes. President Thomas? Yes. Thank you.

[9581] Aiden Hill: And the last item that was pulled was 12.7, so controllers and access points. And I don't remember who pulled that item. Was that you? Oh, it was Member Jones. So Member Jones, do you want to pose your questions to Dr. Triplett and staff?

12.7 PURCHASE: Controllers and Access Points- Colligo Systems LLC

[9612] Kat Jones: OK, I wrote all over this one. OK, so the reason that I pulled it is I understand that this from, Colico systems. And I had a question originally about the installation costs on this, and then went back and looked further and saw that they actually are built into this. So this is the exact cost. But the fact that, I mean, I know that this work needs to be done. It's OK. I know the work needs to be done. I agree that the work needs to be done. It is important for the academics of the students that this that this work is done. I would really like to see the scope and sequence when it comes to this is the high school. What's it going to be for the junior high. What's the cost going to be for all the schools so that we know what the umbrella is of the full cost of this whole project. Because in terms of The district, it's important that we do understand the full scope of the amount of work that needs to be done. What the overall cost, if we were doing it right now, would be. I realize that if we had this done for all the school sites, that we couldn't necessarily do all of them right away, but we could prioritize the schools that need to be done first, which, honestly, in my opinion, The high school is an important place to start. But I'd like to be able to see what the whole project would be, including all the school sites. So that was the reason I wanted to pull it at this point.

[9723] Mark Triplett: Thank you. I think, Mr. Alcruz, if you want to chime in, I believe we also have someone online who made the original presentation about this back when we first did the audit, so to speak, of the Wi-Fi. But I will say, clearly, and we presented in the past about this at the request of a number of board members, the problem is most acute and severe, as you mentioned, at the high school. I think part of the plan is that we know we have to do it there. So that's just like, it's already established. So moving forward with it there. And then, at that point, making the determination if we want to continue to expand that to other schools. If the situation does become as acute at the other schools, then that would be a decision to be made. But I think right now, the idea was, let's try to fix this with our very best expertise from our consultant, and then go from there. But anything else you want to add to that?

[9793] Marie dela Cruz: Yes, so this project will actually end up in two phases. So this first phase is the high school take care of the access points, replacing all the access points and updating them, plus the controllers for the district that controls the access points will also be upgraded and be able to provide more functionality. And then The second part of it will be the rest of the schools. And we're working with E-Rate. And so E-Rate is a program where the district could get reimbursed for some of the costs. And the estimate for that part of the project is about $600,000, $700,000. So overall, and we mentioned this at the last update back in November, I believe, we were looking at about $900,000 for the total cost of the project. But some of that would be reimbursed by E-Rate. We already have all of our list of inventory of what needs to be done in the next phase, because we have a deadline to submit it as part of the E-Rate program. So we're hoping to send out an RFP for that and then bring it back to the board for award, hopefully by April.

[9873] Kat Jones: OK, thank you.

[9875] Phuong Nguyen: Member Nguyen. I just have a comment. I do feel like this project is actually an emergency. The teachers and the students have been complaining about the Wi-Fi access and their ability to teach. And it's impacting them for over a year now, I would say. And so for us to even take this long is a definite concern to me. So I feel like this is definitely an emergency and that we definitely need to do this. But also, I do have one question in regards to the licensing. Is this a one-time licensing fee? And then we do have managed services wireless devices for the first year. Does that include support?

[9924] Marie dela Cruz: I'm actually going to have our consultant, Mr. Perez, who is online. He'll be able to answer those questions.

[9933] SPEAKER_15: So there are two licenses on the first part of the project. Both of the license costs are perpetual. So they're not subscriptions. Once the licenses are purchased, you guys own them. There is support attached to the licenses and attached to the physical pieces of hardware, the wireless controllers. The initial part of the project, I included managed services help the IT staff through the first year, just because it's a new system and it's a different system. And there is a little bit of a gap between how the two work. Beyond the first year, I'm not sure what the answer is, but I'm happy to help. But we just included the first one on the initial project because we know it's a relevant, necessary thing that we can't just install this, get it running, and then expect the IT staff to pick it up immediately. And so we knew there would be some overlap in managing the existing systems that the IT staff is doing, and then learning, and then picking up the new system.

[10018] Phuong Nguyen: OK, but I have a add-on question for that. Since you said that the license was perpetual, we own that device after paying the license fee, and you said that support is attached to it, what is the life of the support?

[10038] SPEAKER_15: So the existing, as it sits, it's a five-year support agreement with the vendor the Aruba. So that entitles the district to software updates, software upgrades, any type of software support or issues with the product. Like if something fails physically on the wireless controller, they can get it fixed. I think that's next business day. But there's an issue with the software. Anybody in the district can call support and get assistance with that. And that's for the first five years. And that's not a limitation of software. It's just a limitation of how long they issue support contracts on a piece of software or hardware at a time. And it's currently limited to 60 months.

[10102] Aiden Hill: Other questions from the board? Go ahead, student member.

[10110] Diego Torres: I would just like to state the importance of this proposal that's coming up. Because when we came out of distance learning, our distance learning showed us that a lot of teachers had to move their lessons onto the computers, had to move all their lessons plans. There was no paper and pencil. And a lot of teachers just kept that way, coming back from distance learning. And so there's a lot of teachers and a lot of students on the Wi-Fi every day, every period, because of the way that teachers have now moved into computer-based learning. And so I think that we've seen this Wi-Fi and we obviously know it's not the best. I would, if you say it's the best, I would say go to the high school and try working for the whole day and you will not get much done. It is really bad. Some classes even have to move outside, have to move into the cafeteria just so they can get some better Wi-Fi. And I don't think that's acceptable and I don't think that waiting any longer is acceptable as well because students can't wait for learning, you know. Learning happens every day, and if we say, sorry, you have to wait for better Wi-Fi, we're just basically saying, sorry, you have to wait to learn. And I don't think that's acceptable. That's all I would like to say.

[10174] Aiden Hill: Thank you, student member. Any other questions or comments from the board? So I do have one question or concern around this. And I do not proclaim to be an expert in this area. But my recollection is when this issue was brought before us a few months back, the issue that was laid out was we have bandwidth problems at the high school. So we have access problems. And then my understanding of the next step, and this is normally how what I've seen in places that I've worked in the past, When you have a problem, you don't rush to a solution. You go and you analyze it, and you come up with options. And then you talk about pros and cons and costs. And then based on that discussion, then you make a decision. But it seems that we've sort of rushed to a solution here. And I'm not sure that it is necessarily the best solution. It could be. But I will tell you that after we had that discussion a couple of months ago, I went to my IT department at Cupertino High School and I asked, I said, well, so, you know, in our district we're having bandwidth issues at our school. And I'm curious how you guys approach this because they face the exact same issues that any high school would face. And what the IT manager in my school basically said was that really what they're doing is they're essentially creating separate networks. So you've got one for faculty. You've got one for students. And then you're basically limiting download speeds for the students. And I think that they were putting it like 100 megabytes down. And kind of the concept is that if you make it restrictive enough where it will still support online learning, so if you need to access a learning management platform or something else where, again, the download speeds are not that bandwidth heavy, versus streaming TikTok videos or something else, that it will basically force the students who are bandwidth hogs to actually use their personal devices to go on their own essentially self-service to access that rather than getting onto Wi-Fi. And so again, I'm just kind of concerned that we're rushing to an answer here and it's not a cheap answer, but not necessarily knowing what the other options are. And I'd be curious what the consultant's viewpoint is on this, and maybe I'm missing something.

[10343] SPEAKER_15: So I don't disagree with anything that they're saying. I believe that's valid, and that's true, and that's typically the way forward. So when myself and Paul and Marie are talking about bandwidth, it's not internet bandwidth, where it's like the internet connection isn't fast enough to handle the speed. That's not the bandwidth we're exactly talking about. So the problem that we have is it begins with channel congestion. So the more wireless devices that exist in a, you know, small space, the more congested the wireless channels get. It's similar to like, you know, you go to a 49er game or an A's game and the wireless is okay. And you can get on their wireless, and it's fine. But then by the second quarter or third inning, it's unusable. And it's not because you've exhausted their internet pipe or their connection, their actual connection bandwidth. It's because the wireless space, the channel space, has been chewed up. And that's why the problem is mostly acute at the high school, and then less so at the junior high, and then less so everywhere else. So there's more wireless devices The slower it gets it's not because the wireless devices are doing more or they're consuming more It's been just because simply because there's more of them That's the first problem. The second problem is the wireless system as it exists the ruckus smart zone 100 Lacks certain capabilities about how it assigns channels to different devices So there's a finite spectrum of channel width that it can assign to an access point. Some systems can dynamically assign channels that go, well, you're very congested, so we're going to give you 20 megahertz wide channels. Or you're near the football field, and there's no congestion, so we're going to give you 160 megahertz wide channels. The Ruckus system doesn't exactly offer that. to set a single channel width globally for every access point, whether it's at a remote parking lot or whether it's in the middle of the high school. And that's not optimal, because if we have to set it for 20 megahertz or 40 megahertz, in certain congested places, that starts to become a problem, where we need more functionality than that. And then the third part of the problem is is that with the current system We can't prioritize and we can't really Discriminate against traffic. It's essentially if once that channel space is congested if somebody wants You know that access point will offer two three four hundred megs of bandwidth But the first person that asks for it gets it and that's the third part of the problem And so yes, it is bandwidth, but it's not, I think, the bandwidth that we're used to just speaking of kind of generally, of like internet bandwidth, like my Comcast is slow, or my internet's not... So you're talking about the access point.

[10565] Aiden Hill: It's the batting X at the access point.

[10568] SPEAKER_15: Yeah, so it starts with channel space, it starts with channel congestion, and then it goes to the system, not having the capabilities to manage the channels effectively. And then the final problem is that it doesn't manage individual user bandwidth effectively. It doesn't have the tools for that. To say, nobody should get 99% of the bandwidth available on this access point. And that's kind of what it does right now.

[10599] Aiden Hill: OK, so basically, like you say, first come, first served, and then they can potentially consume a big chunk of the bandwidth and shut everybody else out. Yep. And is there a way to actually differentiate between devices, whether it's a laptop or a cell phone?

[10617] SPEAKER_15: No. OK. Not at this point, I don't think.

[10621] Aiden Hill: OK. OK, thank you for the explanation. Are there any other questions from any

[10627] Bowen Zhang: Yeah, so I remember last time in the presentation, I mentioned about TikTok, like you just mentioned. And then they were clear that blocking TikTok doesn't really help because of the devices. So even though I think we blocked Facebook on campus, apparently that didn't help that much either.

[10644] Aiden Hill: OK, thank you. Any other questions? So can I get a motion?

[10651] Diego Torres: I'll make the motion to pass this.

[10654] Bowen Zhang: I will second that.

[10659] SPEAKER_26: Member Torres, how do you vote? Yes. Member Nguyen? Yes. Member Jones? Yes. Member Zhang? Yes. Member Hill? Yes. President Thomas? Yes. Thank you.

[10672] Aiden Hill: Motion carries unanimously. OK, thank you. So that's it for consent agenda items. And hold on a second here. OK.

[10682] SPEAKER_26: No, we have one more. No, we already did.

[10688] SPEAKER_18: Yeah.

[10692] Aiden Hill: Okay, so we have pulled 16.1, so we can move past that. So now we're at 17.1, Board of Education Recognitions and Announcements.

17. BOARD OF EDUCATION: COMMITTEE REPORTS, REQUESTS, AND ANNOUNCEMENTS

17.1 Board of Education Recognitions and Announcements

[10705] Diego Torres: And so do we want to start with student member? I would like to recognize the wonderful staff at New Rivermore High School, including the special education teachers, I see them every morning, and they always have the biggest smiles on their face, and I'm so happy that they're proud to work at Newark Memorial High School, and they take pride in their job, and I would just like them to be recognized.

[10727] Phuong Nguyen: Thank you, student board member Torres. I just want to really appreciate everyone, again, for all their hard work and dedication to our district, our teachers. I know that we're in negotiations, and these times are tough. I think that everyone is, are open-minded to working together and I really appreciate the process that Ms. Ingham-Watters has created with the NTA group and our other bargaining units. And then also just wanted to really appreciate all the students who submitted their work for the Silent Film Festival. That was wonderful. And also wanted to also appreciate all of our teachers who also dedicate their time and additional time to coaching all of our, and involved in coaching and working with Coach K and staff over there and getting all the parents involved as well. They do a wonderful job organizing spring, fall, winter and spring orientation groups. I was a part of that. the other night and I just wanted to say that a lot goes into it and a lot of preparation and time and just wanted to appreciate all the coaches who volunteer and who also are hired by the district to help work with our students. So thank you for that. And it's Black History Month, so I'm excited to be celebrating Black History Month as well.

[10826] Kat Jones: I'd just like to say that I really appreciate all the hard work that the teachers put in on a daily basis, including the paraprofessionals and anyone who is, well, everyone works with the students, but I appreciate everyone who does do that. I know it's not always easy, but the hard work is definitely appreciated. And I had the opportunity to go to the eighth grade awards ceremony last week and that was a fabulous experience. It was really good to go and to see past students that I have had up there and made me feel really proud to see them up there and really enjoyed that and was really glad to see that that was happening at the junior high.

[10877] Phuong Nguyen: I just want to say that I wanted to also appreciate Principal Bukowski at the junior high for bringing back the awards. But it was a huge turnout. I didn't make it for the eighth grade, but I was there for the seventh and part of the sixth. And there was many awardees and attendees. So thank you, students, for working really hard, and also parents for supporting your students. So that was great.

[10906] Aiden Hill: Remember Sean?

[10908] Bowen Zhang: I want to echo all my fellow board members' comments and thank all the teachers and staff for working tirelessly on a daily basis to make sure our district functions as well as possible. And obviously this is my second to the last meeting. I will use my farewell address in two weeks to speak to the students. So today I will be speaking to you, Superintendent, and your cabinet members. Obviously it's a great pleasure of knowing you in the past two years and a half. get to know and work with your cabinet members, Ms. Dela Cruz, Ms. Pierce-Davis, and Ms. Ingham-Watters. I really enjoy our one-on-one that we share mutual feedback and we learn new things with each other and we grew together and hope that our paths cross again in the future.

[10962] Aiden Hill: Thank you, Mayor Schoen.

[10970] Aiden Hill: We should probably let President Thomas go. President Thomas, any?

[10974] Nancy Thomas: OK. I would just like to say that I went to the sixth grade award ceremony at the junior high, and it was wonderful. At the middle school, it was wonderful. And I really enjoyed seeing the students and all the parents that showed up, and the esprit de corps, and the way it provides students with an incentive to continue to work hard in their classes. And always appreciating students and staff, I mean teachers and staff, especially for the hard work they're doing in light of low staff ratios and difficulty in getting subs. So appreciate your work, keep it up. Thank you.

[11019] Aiden Hill: Thank you, President Thomas. And lastly, I wanna echo all of my fellow board members' comments. And I just wanna wish everybody a happy Lunar New Year And I don't know, my wife's told me how to say it in Chinese, but I forget. But I do know Gong Hei Fat Shui. So maybe Member Zhang can tell us how to say it properly.

[11040] Bowen Zhang: That's actually pretty close in Cantonese. We all understand what that means.

17.2 Board of Education Committee Reports

[11048] Aiden Hill: OK. So moving on to 17.2, Board of Education Committee reports. So, President Thomas, any updates from Mission Valley ROP?

[11066] Nancy Thomas: Yes, I attended my first ROP meeting a week or two ago, and I will be attending one next week on the 9th. It's great to be back there. I was on that board for many years, and I'm looking forward to several years to come. Great. Oh, and I also attended the meeting of the city and school task force, what's it called? Yeah, anyway, that was a very good meeting and I'm looking forward to more meetings to come. We had some good discussions and learned a lot about what the library is doing to support our students.

[11118] Aiden Hill: So, Member Jones, any updates from SELPA?

[11122] Kat Jones: I haven't had a meeting yet, I don't believe. At least I haven't been contacted on it.

[11127] Aiden Hill: Great, thank you. And no updates regarding Newark Teacher Induction Advisory Council, and also no updates from an Audit Committee perspective. Member Nguyen, any updates from the Bond Personal Tax Committee?

[11143] Phuong Nguyen: No, we have not had a meeting.

[11147] Aiden Hill: OK, moving.

[11147] Nancy Thomas: I have a question. I have a request. I'm sorry? Can I talk again?

[11155] Aiden Hill: So we're not at that item yet.

[11160] Nancy Thomas: Oh, no, it's not. Well, OK, that's fine. It really relates to my role on the ROP board. And it's that we really need to have a alternate if I can't make it to a meeting. That's all.

[11182] Bowen Zhang: OK, moving on to the City Liaison Committee. I also wonder, in addition to what Member Thomas said, we also have a brief discussion about the active shooting drill, which I think is very important given what's happening even just a couple of days ago that physically is so close to us, right?

[11204] Aiden Hill: Thank you, Member Shawn. OK, so moving on to 17.3, Board of Education requests. Student member?

17.3 Board of Education Requests

[11214] Diego Torres: I request that all the board meetings go this fast.

[11222] Phuong Nguyen: I second that request.

[11224] Aiden Hill: OK. I'm sure we would get a unanimous vote on that. OK, great. Member Nguyen?

[11232] Phuong Nguyen: No requests at this time. Thank you. Member Jones. To cut the meeting short. To cut the meeting short. Yes. The intent. Yes.

[11239] Aiden Hill: OK. Member Jones.

[11244] Kat Jones: Yes, just as a joke, I request that the next meeting go on for a good seven hours, just so this man can experience another one on his way out. I'm just kidding.

[11254] Aiden Hill: OK, we'll work. We'll start working on that. OK, Member Jean.

[11261] Bowen Zhang: Yes, also. Not a joke, but follow-up on the meeting length. I just think when meeting runs over five or six hours I just couldn't imagine a parent with two kids that need to go to work tomorrow That really want to follow that meeting till 11 or 12 Knowing that you need to go to work and feed your children And I would just like to add to that that If you're a teacher and you have to go to school and and and teach

[11293] Aiden Hill: 90 kids, so it's a little tiring the next day. I do not have any requests. President Thomas, do you have any requests?

[11308] Nancy Thomas: Well, the only thing I can think of is getting a reading from the rest of the board in terms of talking about our board bylaws and how we run our meetings. 9,300 methods of operation that was on the agenda earlier that I pulled. I would not be against a board workshop so we could just banter around some ideas on how to improve our meetings so they're efficient, how to look at our current bylaw and how we might adjust it to fit what we're doing or what we should be doing, more than just an agenda item. on a regular meeting. Would you be open to spending an hour before one of our regular meetings to talk about it?

[11356] Aiden Hill: Okay, so there's a request to potentially hold a study session to talk about the process for running the meetings partly contained with methods of operation. Do we have support among the board to do that? Okay, yes, so it looks like we have unanimous support, so we'll figure out, President Thomas, how to get that scheduled.

[11381] Penny DeLeon: Thank you.

[11382] Aiden Hill: Okay, thank you. Okay, and then moving on, 18.1, superintendents concluding comments, updates, and future agenda items.

18. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

18.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[11392] Mark Triplett: I'm going to go with this short meeting theme and say I have no comments or just an appreciation for how quickly we've moved tonight.

[11402] Aiden Hill: OK, wonderful. OK. OK, so it looks like at 9 o'clock, we're going to get a motion, right? Yeah. OK, so can we we are we're through our agenda at 9 0 5. Can I get a motion to adjourn?

19. ADJOURNMENT

19.1 PLACEHOLDER - Extend Meeting (Approved on Consent)

[11422] Diego Torres: I'll make the motion to adjourn the meeting.

[11425] Kat Jones: I'll second that.

[11426] Aiden Hill: OK, Miss Pimms.

[11433] SPEAKER_26: How do you vote? Member Torres? Yes. Member Nguyen? Yes. Member Jones? Yes. Member Zhang? Yes. Member Hill? Yes. President Thomas? Yes. Thank you.

[11447] Aiden Hill: Meeting is adjourned.

3. CLOSED SESSION (Closed Session)

3.1 Public Comment on Closed Session Items (Closed Session)

3.2 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, § 54957, subd. (b)(1)) (Closed Session)

3.3 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - NTA and CSEA (Closed Session)

3.4 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management (Closed Session)

3.5 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)[(1) or (2)] (Closed Session)

3.6 Recess from Closed Session (Closed Session)

14.2 Marketing Services Update and Amendment to Presidio Communications Contract (Removed by Board)

16. BOARD MEMBER REQUESTS (Removed by Board)

16.1 POLICY UPDATE: Board Bylaw 9300.11 Methods of Operation (Removed by Board)

[370] 1. CALL TO ORDER

[812] 1.1 Meeting Practices and Information

[899] 1.2 Roll Call

[922] 2. APPROVAL OF AGENDA

[922] 2.1 Approval of the Agenda

[1126] 4.1 Pledge of Allegiance

[1126] 4. RECONVENE TO OPEN SESSION

[1156] 5.1 Report of Closed Session Actions

[1156] 5. REPORT OF CLOSED SESSION ACTIONS

[1168] 6. STUDENT REPORT

[3981] 6.1 Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

[4298] 7. RECOGNITIONS AND CELEBRATIONS

[4298] 7.1 Staff Spotlight

[4482] 8. EMPLOYEE ORGANIZATIONS

[4482] 8.1 Employee Organizations

[4596] 9. PUBLIC COMMENT ON NON-AGENDA ITEMS

[4596] 9.1 Public Comment on Non-Agenda Items

[5459] 10. PUBLIC COMMENT ON AGENDA ITEMS

[5459] 10.1 Public Comment on Agenda Items

[6137] 11. CONSENT AGENDA: PERSONNEL ITEMS

[6137] 11.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

[6137] 11.2 REPORT: Personnel (Approved on Consent)

[6137] 11.3 SENIORITY LIST: Classified (Approved on Consent)

[6137] 11.5 RESOLUTION 2022.23.19: Criteria for Determining Order of Seniority for Employees with the Same Date of First Paid Service (Approved on Consent)

[6137] 11.6 NEW POSITION: Nutritionist (Approved on Consent)

[6156] 11.4 SENIORITY LIST: Certificated

[6401] 12. CONSENT AGENDA: NON-PERSONNEL ITEMS

[6401] 12.1 PLACEHOLDER - One Consented Vote (Approved on Consent)

[6401] 12.2 REPORT: Contracts and Purchase Orders Authorized under Resolution 2020.21-025 (Approved on Consent)

[6401] 12.3 REPORT: Monthly Purchase Order Report (Approved on Consent)

[6401] 12.5 RESOLUTION 2022.23.20 - Notice of Completion for Landscaping and Irrigation Group 2 (Approved on Consent)

[6401] 12.8 FIELD TRIP- Senior Cruise (Approved on Consent)

[6441] 13. SUPERINTENDENT REPORT

[6441] 13.1 Superintendent Report

[6923] 14. NEW BUSINESS

[6923] 14.1 New Secondary Courses for 2023-24

[8181] 14.3 POLICY UPDATE: Board Policy 3516 and Administrative Regulation 3516 - Emergencies And Disaster Preparedness Plan

[8360] 14.4 POLICY UPDATE: Board Policy 6173.1 and Administrative Regulation 6173.1 - Education For Foster Youth

[8495] 14.5 POLICY UPDATE: Board Policy 1621 - Home-Based Schooling

[8594] 12.4 PURCHASE: Chromebook Purchase- Trafera

[8594] 15. CONSENT AGENDA: PULLED AGENDA ITEMS

[8594] 15.1 Consent Agenda: Pulled Agenda Items

[9430] 12.6 CONTRACT AMENDMENT: Ratcliff Architects

[9612] 12.7 PURCHASE: Controllers and Access Points- Colligo Systems LLC

[10705] 17. BOARD OF EDUCATION: COMMITTEE REPORTS, REQUESTS, AND ANNOUNCEMENTS

[10705] 17.1 Board of Education Recognitions and Announcements

[11048] 17.2 Board of Education Committee Reports

[11214] 17.3 Board of Education Requests

[11392] 18. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

[11392] 18.1 Superintendent's Concluding Comments, Updates, and Future Agenda Items

[11422] 19. ADJOURNMENT

[11422] 19.1 PLACEHOLDER - Extend Meeting (Approved on Consent)

[99999] 3. CLOSED SESSION (Closed Session)

[99999] 3.1 Public Comment on Closed Session Items (Closed Session)

[99999] 3.2 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, § 54957, subd. (b)(1)) (Closed Session)

[99999] 3.3 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a): Employee Organizations - NTA and CSEA (Closed Session)

[99999] 3.4 CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, § 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management (Closed Session)

[99999] 3.5 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, § 54956.9, subd. (d)[(1) or (2)] (Closed Session)

[99999] 3.6 Recess from Closed Session (Closed Session)

[99999] 14.2 Marketing Services Update and Amendment to Presidio Communications Contract (Removed by Board)

[99999] 16. BOARD MEMBER REQUESTS (Removed by Board)

[99999] 16.1 POLICY UPDATE: Board Bylaw 9300.11 Methods of Operation (Removed by Board)

1. CALL TO ORDER

Meeting Practices and Information

Type Procedural IN-PERSON MEETING INFORMATION:

NUSD has opened its boardroom for in-person meetings and will follow the State's and Alameda County's safety guidelines for public gatherings. Please refrain from attending in-person meetings if you have any of the following symptoms: Loss of taste/smell Difficulty breathing Vomiting Diarrhea Fever Cough Headache Sore Throat Runny Nose For additional COVID-19 information please go to https://www.newarkunified.org/covid-19 or https://www.acoe.org/guidance

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in-person at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-card with the Executive Assistant.

Roll Call

Type Procedural TRUSTEES:

President Nancy Thomas Vice President/Clerk Aiden Hill Member Phuong Nguyen Member Katherine Jones Member Bowen Zhang

STUDENT BOARD MEMBER:

Member Diego Torres

2. APPROVAL OF AGENDA

Approval of the Agenda

Type Action

Recommended The recommendation is that the Board of Education approve the agenda for this meeting. Action

PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

Motion & Voting The recommendation is that the Board of Education approve the agenda for this meeting.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Katherine Jones, Nancy Thomas
Not Present at Vote: Diego Torres

3. CLOSED SESSION

Public Comment on Closed Session Items

Type Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board. If a constituent wishes to address the Board on any agenda item, please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org.

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, � 54957, subd. (b)(1))

Type Action, Information, Procedural

PURPOSE:

Information will be provided by the Superintendent and Executive Director of Human Resources.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - NTA and CSEA

Type Action, Information, Procedural PURPOSE:

Information may be provided by the agency negotiator, Executive Director of Human Resources. Assistance from the legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NTA & CSEA.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management

Type Action, Discussion, Procedural PURPOSE:

Information may be provided by the agency negotiator, the Executive Director of Human Resources, and the Superintendent. Assistance from legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NEWMA, Unrepresented Supervisors, and Contracted Management

CONFERENCE WITH LEGAL COUNSEL � ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(1) or (2)]

Type Action, Discussion, Procedural PURPOSE:

Information may be provided regarding significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One case

Recess from Closed Session

Type Procedural PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

4. RECONVENE TO OPEN SESSION

Pledge of Allegiance

Type Procedural PURPOSE:

The Governance Team will recite the Pledge of Allegiance

5. REPORT OF CLOSED SESSION ACTIONS

Report of Closed Session Actions

Type Action, Procedural

PURPOSE:

If available, a report of the closed session will be provided by the Board President.

6. STUDENT REPORT

Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

Type Information PURPOSE:

At regular Board of Education meetings, a spokesperson of each secondary school may make a brief presentation.

Discussion items may include updates, celebrations, and upcoming events.

1. Newark Junior High School

2. Alternative Education

3. Newark Memorial High School

7. RECOGNITIONS AND CELEBRATIONS

Staff Spotlight

Type Information PURPOSE:

To recognize the wonderful accomplishments of our NUSD Team.

BACKGROUND:

The presentation will be provided by the Superintendent.

8. EMPLOYEE ORGANIZATIONS

Employee Organizations

Type Information PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA: Cheri Villa

2. CSEA: N/A

3. NEWMA: Lizaday Rancap-Perez

9. PUBLIC COMMENT ON NON-AGENDA ITEMS

Public Comment on Non-Agenda Items

Type Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

10. PUBLIC COMMENT ON AGENDA ITEMS

Public Comment on Agenda Items

Type PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

11. CONSENT AGENDA: PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent- Personnel, except for agenda items:

Motion by Phuong Nguyen, second by Bowen Zhang.


Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Katherine Jones, Nancy Thomas
Abstain: Diego Torres

REPORT: Personnel

Type Action

Absolute Date Feb 02, 2023

Recommended The recommendation is that the Board of Education ratify the personnel report as presented. Action PURPOSE:

The purpose is for the Board of Education to ratify the Personnel Report as presented.

BACKGROUND:

All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 02-02-2023.pdf (151 KB)

Motion & Voting The recommendation is that the Board of Education ratify the personnel report as presented.

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Katherine Jones, Nancy Thomas
Abstain: Diego Torres

SENIORITY LIST: Classified

Type Action

Absolute Date Feb 02, 2023

Recommended The recommendation is that the Board of Education receive the 2022-2023 Classified Action Seniority List. PURPOSE:

The purpose is for the Board of Education to receive the 2022-2023 Classified Seniority List.

BACKGROUND:

Each year, the Classified Seniority List is posted for review by classified employees and identifies the job classification total hours worked in a specific classification for each regular classified staff member. A copy of this Classified Seniority List has been provided to each classified staff person for review and has been posted at each school and campus site.

File Attachments Classified Seniority List 2022-2023.pdf (7,643 KB)

Motion & Voting The recommendation is that the Board of Education receive the 2022-2023 Classified Seniority List.

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Katherine Jones, Nancy Thomas
Abstain: Diego Torres

SENIORITY LIST: Certificated

Type Action

Absolute Date Feb 02, 2023

Recommended The recommendation is that the Board of Education receive the 2022-2023 Certificated Action Seniority List. PURPOSE:

The purpose is for the Board of Education to receive the 2022-2023 Certificated Seniority List.

BACKGROUND:

Each year, the Certificated Seniority List is posted for review by certificated employees to determine whether the District has the correct hire date for each such employee. This year, the Certificated Seniority List was posted and an opportunity for employees to review was provided. The Certificated Seniority List does not imply an order of employment for certificated employees who were hired on the same date.

File Attachments Certificated Seniority List 2022-2023.pdf (91 KB)

Motion & Voting The recommendation is that the Board of Education receive the 2022-2023 Certificated Seniority List.

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Katherine Jones, Nancy Thomas
Abstain: Diego Torres

RESOLUTION 2022.23.19: Criteria for Determining Order of Seniority for Employees with the Same Date of First Paid Service

Type Action

Absolute Date Feb 02, 2023

Recommended The recommendation is that the Board of Education approve Resolution No. 2022.23.19 - Action Criteria for Determining Order of Seniority for Employees with the Same Date of First Paid Service PURPOSE:

For the Board to approve Resolution No. 2022.23.19 so that a criteria for determining order of seniority for employees with the same date of first paid service is established.

BACKGROUND:

Resolution No. 2022.23.19 is presented to determine "tie-breaking" criteria for certificated employees with the same date of first paid service in the district. In the event of certificated layoffs, this criteria will be used to establish the order of layoffs for those with the same seniority date.

File Attachments Resolution No. 2022.23.19.pdf (41 KB)

Motion & Voting The recommendation is that the Board of Education approve Resolution No. 2022.23.19 - Criteria for Determining Order of Seniority for Employees with the Same Date of First Paid Service

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Katherine Jones, Nancy Thomas
Abstain: Diego Torres

NEW POSITION: Nutritionist

Type Action

Preferred Date Feb 02, 2023

Fiscal Impact Yes

Dollar Amount $67,500.00

Budgeted Yes

Budget Source Fund 13: Cafeteria Fund

Recommended The recommendation is that the Board of Education approve the Nutritionist position and job Action description. PURPOSE:

The purpose of this item is to approve the Nutritionist position and job description.

BACKGROUND:

The position of Nutritionist will assist with the implementation of the District Wellness Policy and menu preparation for the 2022- 2023 and 2023-2024 school years. Under the supervision and direction of the Director of Child Nutrition, the Nutritionist will provide a nutritionally sound and cost-effective food services program that will meet the needs of students while maintaining compliance with all state and federal guidelines as they relate to the National School Lunch, School Breakfast After School Snack and Child Adult Care Food Programs. This position typically works 20 hours per week; 11 months a year.

File Attachments Nutritionist Job Description 02.02.2023.pdf (191 KB)

Motion & Voting The recommendation is that the Board of Education approve the Nutritionist position and job description.

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Diego Torres, Katherine Jones, Nancy Thomas
Abstain: Bowen Zhang

12. CONSENT AGENDA: NON-PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent Non-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent Non- Personnel, except for agenda items:

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

REPORT: Contracts and Purchase Orders Authorized under Resolution 2020.21- 025 (Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

Type Action

Fiscal Impact Yes

Budgeted Yes

Recommended The recommendation is that the Board of Education accept the update on costs associated Action with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) PURPOSE: To update the Board on costs associated with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) from January 1, 2023 through January 31, 2023.

BACKGROUND: On April 1, 2021, the Newark Unified School District Board approved Resolution 2020.21-025 delegating authority to the Superintendent or designee to procure necessary materials, equipment, and services that are needed to provide distance and/or in-person learning to mitigate the effects of Covid-19. Language in the resolution states "the Superintendent/Designee shall make periodic reports to the Board of Education and the public regarding implementation of this resolution and the costs associated therewith"; requiring the update provided here.

On June 16, 2022 Amended Resolution 2020.21-025 was approved. The amendment extends it to on or around June 30, 2023 and states that updates will be presented at the first Board meeting of each month.

VENDOR DATE PO NUMBER DESCRIPTION AMOUNT N/A *

*There are no contracts or purchase orders to report for the period of January 1, 2023 through January 31, 2023.

Motion & Voting The recommendation is that the Board of Education accept the update on costs associated with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

REPORT: Monthly Purchase Order Report

Type Action

Recommended The recommendation is that the Board of Education receive the Monthly Purchase Order Action Report as presented. PURPOSE:

The purpose of this item is to present a monthly report for Board review on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases.

BACKGROUND:

Based on the discussion at the Board's Study Session on January 6, 2022, staff is providing a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases. The policy states that "The Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days."

File Attachments Monthly Purchase Order Report 02-02-2023.pdf (78 KB)

Motion & Voting The recommendation is that the Board of Education receive the Monthly Purchase Order Report as presented.

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

PURCHASE: Chromebook Purchase- Trafera

Type Action

Fiscal Impact Yes

Dollar Amount $820,626.00

Budget Source Learning Recovery Emergency Block Grant, LCAP and Title I

Recommended The recommendation is that the Board of Education approve the purchase of 2,579 Action Chromebooks and 23 carts through Trafera as presented. PURPOSE:

To obtain Board approval for the purchase of Chromebooks and Chromebook carts to support student computing technology.

BACKGROUND:

The new Chromebooks will replace old Chromebooks that have reached their end of expected life period and increase quantities to provide more Chromebooks for students.

The Chromebooks on the attached quote include 2,579 Chromebooks, 23 Chromebook carts, a four-year limited warranty and Google Chrome Perpetual EDU License.

School boards have the authority to "piggyback" on another public agency's bid, per Public Contract Code �20118, when it is in the best interest of a district. It is often advantageous to utilize piggyback bids when contract items are identical to the district's specifications. Using piggyback contracts saves time and often provides lower prices than a single jurisdiction would be able to obtain. Per Board Policy 3311, the District may piggyback onto the contract of another public agency or corporation to lease or purchase equipment or supplies to the extent authorized by law. The piggyback contracts utilized for this purchase are attached. Please note Trinity 3 Technology and FireFly Computers merged, launching a new identity as Trafera. The NCPA agreement with FireFly is now available to Trafera.

File Attachments Trafera - Chromebook Quote Qty 2579 E000089065-R4.pdf (103 KB) NCPA Technology Solutions Contract #01-43.pdf (5,594 KB) NCPA Technology Solutions Contract #01-43_Renewal.pdf (823 KB)

Motion & Voting The recommendation is that the Board of Education approve the purchase of 2,579 Chromebooks and 23 carts through Trafera as presented.

Motion by Nancy Thomas, second by Aiden Hill.
Final Resolution: Motion Fails
Yea: Phuong Nguyen, Bowen Zhang, Diego Torres
Nay: Aiden Hill, Katherine Jones, Nancy Thomas

RESOLUTION 2022.23.20 - Notice of Completion for Landscaping and Irrigation Group 2: Coyote Hills, Newark Memorial High School, MacGregor and the District Office.

Type Action

Recommended The recommendation is that the Board of Education approve Resolution 2022.23.20 and Action authorize the filing of a Notice of Completion with the County Recorder of Alameda County for Landscaping and Irrigation Group 2, Coyote Hills, Newark Memorial High School, MacGregor and the District Office, by Bortolussi & Watkin Inc. PURPOSE:

To authorize the filing of a Notice of Completion (NOC) with the County Recorder of Alameda County for the Landscaping and Irrigation Project, Group 2.

BACKGROUND:

On August 5, 2021, the Board of Trustees awarded a contract to Bortolussi & Watkin Inc. for Planting and Irrigation Group 2 Schools Project in the amount of $1,254,414 and authorized staff to select additive alternates within the budgeted amount. Bortolussi & Watkins was issued a contract in the amount of $1,033,130.

On May 5, 2022, the Board of Trustees approved Change Order #1 in the amount of $1,032 for irrigation controllers for a total contract amount and final expenditure of $1,034,162.

The original budget was $1,254,414 and the final budget is $1,034,162 which provides the District a savings of $220,252.

All contract items, punchlist and project closeout items have been satisfied. Accordingly, staff requests acceptance of the project which will allow filing a Notice of Completion with the County and permit the release of the retention thirty-five (35) days after approval.

File Attachments Resolution 2022.23.20 Notice of Completion Landscaping and Irrigation_Group 2.pdf (11 KB) Notice of Completion Landscaping & Irrigation Coyote Hills.pdf (71 KB) Notice of Completion Landscaping & Irrigation MacGregor.pdf (71 KB) Notice of Completion Landscaping & Irrigation District Office.pdf (71 KB) Notice of Completion Landscaping & Irrigation NMHS.pdf (71 KB)

Motion & Voting The recommendation is that the Board of Education approve Resolution 2022.23.20 and authorize the filing of a Notice of Completion with the County Recorder of Alameda County for Landscaping and Irrigation Group 2, Coyote Hills, Newark Memorial High School, MacGregor and the District Office, by Bortolussi & Watkin Inc.

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries


Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

CONTRACT AMENDMENT: Ratcliff Architects

Type Action

Fiscal Impact Yes

Dollar Amount $26,740.00

Budget Source Fund 25 Capital Facilities Fund

Recommended The recommendation is that the Board of Education approve the amendment for Ratcliff Action Architects for the HVAC Phase 2 Project as presented. PURPOSE:

To approve an amendment to an agreement with Ratcliff Architects to provide fall protection details as required by the Division of the State Architect (DSA) for the Newark Junior High School and Newark Memorial High School Heating Ventilation and Air Conditioning (HVAC) Project, Phase 2.

BACKGROUND:

On December 16, 2021, the Board of Trustees approved a contract with Ratcliff Architects to develop plans and specifications for Division of the State Architect (DSA) approval for five (5) units at elementary schools, five (5) HVAC and four (4) heat pumps at NJHS and thirty-one (31) units at NMHS. As a result of DSA plan review comments on NJHS and NMHS applications, Ratcliff and its structural engineer consultant have performed as-built research and prepared new fall protection details and structural calculations for DSA backcheck responses. DSA is requiring the addition of a post on the roof next to each of the AC units. This post will be for workers to clip their safety harness to and avoid falling accidents.

The amendment increases the contract by $26,740. The new contract amount will be $253,456.

After DSA approves the plans, the district will go out to bid for the installation of the HVAC units.

File Attachments Ratcliff Architects_District Wide HVAC Phase 2_ Amendment 1.pdf (342 KB)

Motion & Voting The recommendation is that the Board of Education approve the amendment for Ratcliff Architects for the HVAC Phase 2 Project as presented.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

PURCHASE: Controllers and Access Points- Colligo Systems LLC

Type Action

Fiscal Impact Yes

Dollar Amount $375,761.00

Budget Source Learning Recovery Emergency Block Grant and General Fund

Recommended The recommendation is that the Board of Education approve the purchase of controllers and Action access points from Colligo Systems as presented. PURPOSE:

To purchase controllers and access points from Colligo Systems as part of the project to address connectivity and WiFi issues.

BACKGROUND:

At the November 17, 2022 Board meeting, staff presented information about technology connectivity and WiFi issues.

The district's wireless system, access points and controllers are outdated and need to be upgraded to improve and resolve connectivity and WiFi issues. This includes new controllers and access points.

This purchase prioritizes the urgent need at Newark Memorial High School providing new access points for Newark Memorial High School and new controllers for the district. The attached quote from Colligo Systems LLC is based on pricing through the California Multiple Award Schedule (CMAS).

A subsequent order to replace and upgrade the access points at the elementary schools, Newark Junior High School and the District Office will be presented to the Board around March or April as part of the E-Rate program The E-Rate program will be able to provide funding for approximately 55% of the total cost.

File Attachments Quote_Colligo Systems_Controllers and Access Points.pdf (106 KB) Colligo Systems CMAS 3-20-70-3459B#1 (1).pdf (273 KB)

Motion & Voting The recommendation is that the Board of Education approve the purchase of controllers and access points from Colligo Systems as presented.

Motion by Diego Torres, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

FIELD TRIP- Senior Cruise

Type Action

Preferred Date Feb 02, 2023

Absolute Date Feb 02, 2023

Fiscal Impact Yes

Dollar Amount $6,400.00

Budgeted Yes

Budget Source Student Fundraising & Donations

Recommended The recommendation is that the Board of Education approves the Senior Cruise for the Action Newark Memorial High School's twelfth grade students. PURPOSE:

Newark Memorial High School requests permission to take twelfth grade students on a non-curricular, field trip. Although this is non- curricular afterschool activity, it does contribute to the social emotional growth of students, as they celebrate their last school year together in a positive and fun environment.

     School: Newark Memorial High School
     Dates: February 24, 2023, 8:00 pm to 11:00 pm
     Location: Luxe Cruise and Events, 2394 Mariner Square Dr. STE B, Alameda, CA 94501

Chaperones for Field Trip:

     The ratio of adults to students on school-sponsored trips shall be based on the following formula:
            K-3 1 adult for every 5-8 students
            4-9 1 adult for every 10 students
            10-12 1 adult for every 10 students where strict supervision is required (tours, theaters, etc.)
     No student will be denied due to a lack of funds.

BACKGROUND:

According to Board Policy 6153.2, all trips that are non-curricular require Board approval. The site principal and Newark Memorial High School Director of Student Activities request permission for 12th grade students to attend a 3 hour cruise out of Alameda using Luxe Cruise and Events.

File Attachments 2.24.23 NMHS Senior Cruise.pdf (845 KB)

Motion & Voting The recommendation is that the Board of Education approves the Senior Cruise for the Newark Memorial High School's twelfth grade students.

Motion by Phuong Nguyen, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

13. SUPERINTENDENT REPORT

Superintendent Report

Type Information

PURPOSE:

The superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

BACKGROUND:

The presentation and information will be provided by the Superintendent

14. NEW BUSINESS

New Secondary Courses for 2023-24

Type Action

Preferred Date Feb 02, 2023

Absolute Date Feb 16, 2023

Fiscal Impact No

Recommended The recommendation is that the Board of Education approves the updated courses for the Action 2023-24 academic school year. PURPOSE:

For the 2023-24 school year, Ed Services and Newark Memorial High School, in alignment with Curriculum and Assessment Council, is recommending the following: Pre-Calculus AP course Aerospace Engineering course Change of name only for Math Analysis to Pre-Calculus (in alignment with CA Mathematics Framework)

BACKGROUND:

For the recommended new courses, Ed Services has partnered with staff from Newark Memorial High School to present and receive approval from Curriculum and Assessment Council. Please note the following: Effective for the 2023-24 school year, the AP College Board will offer an AP exam for Precalculus. Like many districts, Newark Unified intends to provide students an opportunity to take this exam by offering a Pre-Calculus AP course Aerospace Engineering, a `G' elective, will replace Astronomy/Aerospace/Rocketry (which is currently not A-G approved), thus allowing the course to count for college admissions. The new course will have an increased emphasis on engineering and design and eventually will be folded into the STAR initiative In alignment with the Pre-Calculus AP course and the College Board, it is recommended for consistency purposes that all Math Analysis courses receive a name change to Pre-Calculus (i.e. Math Analysis and Blended Algebra 2/Math Analysis)

File Attachments New Secondary Courses 23-24 SY.pdf (1,344 KB) New Courses Attachment 2.pdf (989 KB) New Courses Attachment 1.pdf (797 KB) Name Change Attachment 3 (Original Math Analysis 2007).pdf (485 KB)

Motion & Voting The recommendation is that the Board of Education approves the updated courses for the 2023-24 academic school year.

Motion by Phuong Nguyen, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

Marketing Services Update and Amendment to Presidio Communications Contract

Type Action

Fiscal Impact Yes

Dollar Amount $45,000.00

Budget Source General Fund

Recommended The recommendation is that the Board of Education approve the amendment to the contract Action with Presidio Communications for digital advertising buy and placement. PURPOSE:

In response to staff's request for recommendations to improve enrollment in the District's Transitional Kindergarten and Kindergarten (TK/K) programs, Presidio Communications has recommended running a highly targeted advertising program to drive parents from both inside and outside the District's boundaries to enroll their child or children in District TK/K programs. The attached proposal outlines the advertising buy and placement (the "ad buy") for a program that spans search advertising, digital display advertising, campaign management, optimization, and reporting.

BACKGROUND:

In July 2022, based on Board direction, staff initiated an RFP (Request for Proposal) process for marketing services with three main objectives: increase enrollment, recruitment and retention of highly qualified staff, and improve community awareness of the greatness of our district, schools, and programs.

On September 15, 2022 the Board awarded the contract for marketing services to Presidio Communications.

The District engaged Presidio Communications in mid September 2022 to consult on the District's communications and its overall marketing strategy. This includes support with communications operations, streamlining existing marketing processes, and making recommendations for strategic investments in the District's marketing. After an extensive three-month onboarding process that included an audit of the District's communications and marketing efforts, Presidio has worked with staff to make recommendations for new initiatives to improve the District's marketing and increase enrollment.

File Attachments TK Digital Marketing Proposal_Presidio Contract Amendment No 1.pdf (576 KB)

POLICY UPDATE: Board Policy 3516 and Administrative Regulation 3516 - Emergencies And Disaster Preparedness Plan

Type Action, Procedural

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the updated Board Policy 3516 Action and Administrative Regulation 3516 - Emergencies And Disaster Preparedness Plan PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The administration has reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back to the Board of Education for a second reading.

Board Policy 3516 - Emergencies And Disaster Preparedness Plan The NUSD board policy has not been revised since 1996. The language has been replaced to match the sample board policy provided by the California School Board Association.

Administrative Regulation 3516 - Emergencies And Disaster Preparedness Plan The NUSD administrative regulation has not been revised since 1996. The language has been replaced to match the sample board policy provided by the California School Board Association.

File Attachments Existing NUSD BP 3516 Emergencies And Disaster Preparedness Plan.pdf (67 KB) Existing NUSD AR 3516 Emergencies And Disaster Preparedness Plan.pdf (99 KB) Recommended CSBA BP 3516 Emergencies And Disaster Preparedness Plan 02-02-2023.pdf (254 KB) Recommended CSBA AR 3516 Emergencies And Disaster Preparedness Plan 02-02-2023.pdf (197 KB)

Motion & Voting The recommendation is that the Board of Education approve the updated Board Policy 3516 and Administrative Regulation 3516 - Emergencies And Disaster Preparedness Plan

Motion by Bowen Zhang, second by Nancy Thomas.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

POLICY UPDATE: Board Policy 6173.1 and Administrative Regulation 6173.1 - Education For Foster Youth

Type Action, Procedural

Preferred Date Feb 02, 2023

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the updated Board Policy 6173.1 Action and Administrative Regulation 6173.1 - Education For Foster Youth PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation.

BACKGROUND:

This is the FIRST reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The administration has reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back to the Board of Education for a second reading.

Board Policy 6173.1 - Education For Foster Youth The NUSD board policy has not been revised since 2014. The language has been replaced to match the sample board policy provided by the California School Board Association.

Administrative Regulation 6173.1 - Education For Foster Youth The NUSD administrative regulation has not been revised since 2014. The language has been replaced to match the sample board policy provided by the California School Board Association.

File Attachments Existing NUSD AR 6173.1 Education For Foster Youth 02-02-2023.pdf (205 KB) Existing NUSD BP 6173.1 Education For Foster Youth 02-02-23.pdf (101 KB) Recommended CSBA AR 6173.1 Education For Foster Youth 02-02-2023.pdf (662 KB) Recommended BP 6173.1 Education For Foster Youth 02-02-2023.pdf (187 KB)

Motion & Voting The recommendation is that the Board of Education approve the updated Board Policy 6173.1 and Administrative Regulation 6173.1 - Education For Foster Youth

Motion by Phuong Nguyen, second by Diego Torres.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

POLICY UPDATE: Board Policy 1621 - Home-Based Schooling

Type Action, Procedural

Preferred Date Feb 02, 2023

Fiscal Impact No

Recommended The recommendation is that the Board of Education rescinds Board Policy 1621 - Home-Based Action Schooling PURPOSE:

The purpose is for the Board of Education to review the policy and rescind the board policy per the CSBA recommendations.

BACKGROUND:

The rescission of this policy is sanctioned by the California School Board Association. Policy 1621 - Home-Based Schooling has been deleted because the district does not have a role in the approval of home-based schooling options and because the legal options are unclear, CSBA has deleted this policy and may wish to retain it; however, district legal counsel should be consulted as appropriate. Material related to independent study for home-based students has been moved to BP 6158 -Independent Study, See also BP/AR 5112.1 - Exemption Form Attendance.

File Attachments Existing NUSD BP 1621 ^Home-Based Schooling.pdf (73 KB)

Existing NUSD BP 6158 - Independent Study.pdf (339 KB)

Motion & Voting The recommendation is that the Board of Education rescinds Board Policy 1621 - Home-Based Schooling

Motion by Nancy Thomas, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

15. CONSENT AGENDA: PULLED AGENDA ITEMS

Consent Agenda: Pulled Agenda Items

Type

16. BOARD MEMBER REQUESTS

POLICY UPDATE: Board Bylaw 9300.11 Methods of Operation

Type Discussion PURPOSE:

The Board President requests that the Board review the existing policy and her recommended updates.

BACKGROUND:

Board Bylaw 9300.00: Methods of Operation is a unique bylaw to Newark Unified School District, and the California School Board Association does not have a similar policy or have a recommendation for this policy.

On January 12, 2023, the Board President requested to add to the agenda a discussion to review existing Board Bylaw 9124 and the recommended updates provided by Member Hill. The Board members may review the attachments and discuss them.

Per the Board President: This Bylaw describes the order of the meetings of the Board of Education. During the transfer of NUSD policies from the old CSBA GAMUT to the new GAMUT Policy Plus in October 2020, this bylaw was one of 63 policies that did not transfer cleanly to the new policy manual. Rather, it remained as a DRAFT in the new GAMUT and was not visible to the public. Two changes to this bylaw were made during that time without public comment, nor board discussion/approval. This agenda item seeks the board's input whether Board to ratify those unapproved bylaw changes, revert to the original bylaw, or recommend other changes to BB 9300.11

File Attachments Board Member Recommended Updates - Board Bylaw 9300.11 Methods of Operation.pdf (35 KB) NUSD Existing Board Bylaw 9300.11 ^Methods Of Operation - 01-19-23.pdf (92 KB)

17. BOARD OF EDUCATION: COMMITTEE REPORTS, REQUESTS, AND ANNOUNCEMENTS

Board of Education Recognitions and Announcements

Type Information

PURPOSE:

The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

Board of Education Committee Reports

Type Information PURPOSE:

The Trustees will provide an update, if available, on the committees of which they are members.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Board Committees 2022-23

Board Adopted on 12/15/22 Representative Alternate

Mission Valley Regional Occupational Center/Program (ROC/P) 1. Nancy Thomas 1. Bowen Zhang Executive Board

Regional Policy Board of Special Education Local Plan Area (SELPA) 1. Katherine Jones 1. Phuong Nguyen

Newark Teacher Induction Advisory Council (Formally EBIC) 1. Aiden Hill 1. Phuong Nguyen

Audit Committee 1. Aiden Hill2. Katherine Jones1. Phuong Nguyen

Bond/Parcel Tax Committee 1. Phuong Nguyen2. Katherine Jones1. Aiden Hill

                                                                    1. Nancy Thomas

City of Newark � NUSD Liaison Committee 2. Phuong Nguyen 1. Katherine Jones

Board of Education Requests

Type Action, Discussion, Information

PURPOSE:

This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

BACKGROUND:

The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting. Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board meeting. When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected to respond to new ideas based on current knowledge. Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The Superintendent will decide on the delegation of assignments to District staff. The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas. Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full Board to explore or proceed with implementing new ideas.

Motion & Voting Request to have a Board Study Session to talk about board meeting process.

Motion by Nancy Thomas, second by Aiden Hill.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

18. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Superintendent's Concluding Comments, Updates, and Future Agenda Items

                       AGENDA REQUESTS

Type Information

PURPOSE:

This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

19. ADJOURNMENT

PLACEHOLDER - Extend Meeting

Type Action

Recommended The recommendation is that the Board of Education extends the meeting to ____ P.M. Action

PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

Motion & Voting The recommendation is that the Board of Education extends the meeting to 9:06 P.M.

Motion by Diego Torres, second by Katherine Jones.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Aiden Hill, Bowen Zhang, Diego Torres, Katherine Jones, Nancy Thomas

No minutes available.