Regular Meeting

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[304] Phuong Nguyen: Good evening and welcome to the December 5th 2022 regular meeting of the Board of Education. NUSD has opened its boardroom for in-person meeting and will follow the state's and Alameda County safety guidelines for public gathering. Please refrain from attending in-person meeting if you have any COVID related symptoms. To observe the Board of Education meeting, members of the public may observe the meeting via the NUSD YouTube channel, live transmission on Comcast channel 26, or in person at NUSD boardroom. Spanish translation is available via Zoom. In regards to public comment, the public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio-only comment via Zoom. with advanced notice requested by email at publiccomment at newarkunified.org, a written comment by submitting a speaking card via email at publiccomment at newarkunified.org, or live in-person comments by submitting a speaker card with Ms. Gutierrez, our executive assistant. With that, roll call, please.

[380] SPEAKER_55: Member John? Here. Member Hill?

[383] Aiden Hill: Here.

[383] SPEAKER_55: Vice President Grindel? Here. President Nguyen? Here. All present?

[387] Phuong Nguyen: Thank you. I call the meeting to order at 6.01 p.m. On to approval of the agenda. Are there any items that we need to pull or may I get a motion to approve the agenda as is? Move for approval. Thank you, Member Zhang.

[405] Terrence Grindall: I'll second.

[406] Phuong Nguyen: Motion made by Member Zhang, seconded by Member Grindell. Please vote via board docs. Thank you. Four yeas. Thank you. On to closed session. In closed session, are there any public comments in closed session? Items. OK. There are none. In closed session, we will be discussing item 3.2, public employee discipline dismissal release, item 3.3, conference with labor negotiators, NTA and CSCA. Item 3.4, Conference with Labor Negotiators, NEWMA, Unrepresented Supervisors and Contracted Management. Item 3.5, Conference with Legal Counsel, Anticipated Litigation. We will now recess to closed session. Thank you. Welcome everyone to our December 5th 2022 regular board meeting. Thank you for coming and being here. We just came back from closed session and we do have one item to report out. Item 3.5 In closed session, item 3.5 with legal counsel anticipated litigation. In closed session, the board considered the claim of, I'm sorry, Ruhelio and Jenny Rodriguez, claim number 611815, and decided to accept the claim by a vote of 4-0 in the amount of $2,189.26. Thank you. Okay, on to our Pledge of Allegiance. Would one of our students here in the audience tonight would like to lead the Pledge of Allegiance? Please. Javin, you have been appointed to lead. Please stand. Thank you, Javin.

[4025] SPEAKER_04: Please begin.

[4026] SPEAKER_46: I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

[4043] Phuong Nguyen: Thank you. OK, on to Student report item 6.1. Are there students from the junior high tonight? Yes, we have Miss Daphne Fong. Come on up. Welcome, Daphne.

[4069] SPEAKER_11: Good morning, good evening everyone. My name is Daphne Fong and I am the 8th grade class secretary. And this past month, we've been raising awareness for Universal Human Rights Month by putting up posters around the school. We also have been doing a canned food drive to help donate food cans to the people in need. And our school's newspaper club has also been publishing articles for students to read. And lastly, our web program is also hosting a winter event next Friday for participating leaders and mentees for them to meet up before winter break starts. Thank you.

[4106] Phuong Nguyen: Thank you, Daphne. Do we have a student representative from Bridgepoint? OK. We'll go with our student board member, Diego Torres.

[4119] Diego Torres: Good evening, Superintendent Triplett, board members, executive cabinet members, and community. Here's what's been happening at Newark Memorial High School recently. We had some excellent outcomes in athletics. The Newark Memorial Boys Cross Country Team finished 15th place in the state at the California State Championship. The Cougars saved their best performance for the last, avenging two early season losses to section rival Maria Curdillo and held their own against the best teams in California. Varsity girls cross-country team placed fifth in a tightly contested NCS championships at Hayward High School, falling short of state meet qualification by 12 points. It was an excellent season for the NVAL champion Lady Cougars, who improved on their 11th place finish in the NCS from a year ago. Our football team sadly lost to Marin Catholic in their first round of playoffs, but at that playoff game, the football team was nominated for a sportsmanship award for their wonderful behavior on and off the field. With the fall sports ending, the winter sports have begun. Soccer, wrestling, and basketball have all started competing. I would like to give a big congratulations to one of the football coaches, Coach Tubbs, who was honored at the Niners game last Sunday as he was awarded the 49ers Cal High Sports Coach of the Week. Athletics had a successful pasta feed last month. Thanks to community donors, this was the first time that the community was able to spend this night together since 2019. The booster volunteers and student athletes did an amazing job feeding the 250 people who bought tickets to support NMHS athletics. Athletics also gave out Thanksgiving meals last week to 25 families to give back to the community. To prepare for the holidays, the high school has been planning and executing multiple events. Last Saturday, the high school had a holiday market. There were over 30 vendors who came to sell their products to the community. Blankets, jackets, honey, desserts, and so much more were sold at this event. It was a great way to get local vendors and especially students, families, businesses to sell their products. Another thing we do as a school for the holidays is adopt roughly 30 families. For those of you who don't know, Adopt-a-Family is an event where clubs, sports, and programs on campus buy gifts for these 30 families to make sure that they have presents for the holiday. The school will also gather toys from the community that will be given to those in need in the Newark Unified School District community. This week is currently Spirit Week. This spirit week is a competition with the five Fremont schools on who can get more students dressed up and which school can raise more money for the coin drive. Another upcoming event is a 2022 band and choir concert. The concert will take place at the NMHS Theater on December 9th, starting at 7 p.m. It is $10 for adults and $5 for students. All the proceeds will go back to the music department. Also happening this month, a program called Lean Career has been preparing leadership lessons that they will present to the ninth graders. They have decided to focus on the topic of making decisions and building relationships. Lastly, the administration has decided to start its Very Important Cougar Award. This award is given to students who have demonstrated pride on campus. This month, those awarded as being Very Important Cougars will be awarded with an event. Sadly, I can't reveal what the event will be or else I will ruin the surprise. Last week, there were two tardy sweeps. The administration wants students to understand the importance of going to class on time. I would like to end my report by giving a big thanks to the counseling department that has been busy in helping students apply to college by reviewing students' applications, revising students' essays, and answering any questions. That is all for today. Thank you.

[4317] Phuong Nguyen: Thank you, student board member Torres. Coach Tubbard, are you here tonight? Please come up. Congratulations on your winning season. And congratulations to the team on the hard work and dedication to your sport and your commitment to the student athletes. So thank you so much. On to item seven. Yes. Oh, sorry. We have one more student report.

[4373] SPEAKER_46: Good evening, Superintendent Triplett, board members, and county members. I'm Melissa Blanco-Bear. I'm a Bridgeport junior. I hope to graduate this June. Bridgeport now has a new student wellness lab. We had a really good lesson. Thank you to Ms. Abby Curran for attending. This week, Bridgeport is hosting a KFK Direct The winning class will be treated to lunch by the main office team. Bridgeport ownership will be hosting a holiday dress-up day. Best of luck to all Coyotes, Panthers, to finish the trimester, semester, and quarter strong. Thank you for all your support.

[4414] Phuong Nguyen: Thank you. OK, on to our item 7.1, staff spotlight. Dr. Triplett?

[4422] Mark Triplett: Thank you, President Nguyen. Ms. Gutierrez, if we could put up the slide deck. So good evening to the board, students, families, staff, and executive cabinet. We wanted to, in addition to Coach Tubbs, we wanted to spotlight a number of staff this session that are doing outstanding work. And we want to start with Ms. Sylvia Cobian. So Sylvia is the school community liaison. She works in pupil services. She has been doing an amazing job supporting families and students with positive attendance, making sure students are getting to school on time and attending so that they can learn and communicating with families if there's any issues or challenges. And she's also made herself available for all incoming families who are wishing to enroll in our system. So she sits down, takes the time, welcomes them with that smile, takes the time to help them fill out all the necessary forms, which can also often be really confusing, and is just a great welcome to our district. So please join me in appreciating Ms. Cobien. Next, we wanted to appreciate and spotlight a teacher, Ms. Michelle Lippelt. She's a transitional kindergarten teacher at Birch Grove Primary. Is there any students in the audience? I won't have you say anything. Don't worry. Any students in the audience who have had her as a teacher? Raise your hands. Nope, okay, or embarrassed to say. So Ms. Leipelt is an amazing teacher. She brings such love and care for our transitional kindergartens. She inspires a joy in books and reading at the transitional kindergarten age. And she is such an amazing introduction for our young people to what it means to be a student and a scholar. So please join me in appreciating Ms. Leipelt. And last but certainly not least, from our NEWMA group, we wanted to appreciate Ms. Abbey Keirns, who the board sees Ms. Cairns occasionally when she presents here at the board for different projects. Ms. Cairns is the Director of Special Projects, which is a very umbrella type of title that means she handles a whole bunch of different things. But she has been instrumental, particularly in the last two years, to find us grants and additional funding for a whole bunch of different projects. She does an amazing job and has dramatically increased the amount of funding that we have been able to to get for our students and schools. And if you've ever been in a room with her, you hear her wonderful loud laugh and just the joy and the fun that she brings to all of the work. So please join me in appreciating Ms. Cairns. And those are our spotlights for this evening.

[4626] Phuong Nguyen: Thank you, Dr. Triplett. Onto our next item, 7.2 school spotlight, Shilling Elementary.

[4633] Mark Triplett: All right, thank you, President Nguyen. So I'm delighted to ask if our wonderful principal of Schilling, Ms. Alba Herrera, can come up to the podium. She's going to be presenting about Schilling. There is some really fun and exciting things happening at Schilling. And we're really delighted that Ms. Herrera is there. As you all will recall, Ms. Herrera has been a teacher at Schilling for 29 years? 25. 25, all right. I was pretty close. And then has become the principal there and has just been doing an outstanding job. So I'll turn it over to Ms. Herrera.

[4669] SPEAKER_37: Thank you. Good evening President Board Member Nguyen, Superintendent Dr. Triplett, Executive Cabinet Members, Board of Trustees, and community partners. It is my pleasure to be here today to spotlight all the fantastic things that Schilling Elementary School is doing. Schilling is a special ed preschool through fifth grade. school. We welcomed special ed preschool from music, and we are so happy to have them be part of our Schilling team. We are a kindergarten through second grade DLI, dual language immersion program. We have 361 students. 73% of them are Hispanic Latinx. We have 35% of them as English learners and 71% socioeconomically disadvantaged. Our mission at Schilling is that all students will learn at high levels to be ready for college or a career. We are learning and growing at Schilling. As you can see from our data, we are a school that is working on improving our reading and math skills. The data shows that our students are in need of targeted academic intervention support. With intense intervention support, we can meet our proficiency goal of 10%. This projection is based on students meeting their full typical growth measure on iReady. We will meet our students' full typical growth by making sure our instruction is carefully aligned through grade-level collaboration, action planning, and curriculum mapping. The following academic supports will enhance our learning and growing at Schilling. We are a SEAL school. SEAL is a research-based model designed to provide high-quality education to all English learners. So it's the Sabado Early Academic Language Model. Our Schilling TK through 5th grade teachers are being trained to help promote the development of biliteracy, affirming and supporting home language for English learner children and families, and to develop high levels of proficiency in both Spanish and English. Our SEAL coaches, Kim Nickerson and Mikayla Ashmore, provide support to our teachers by providing training and guidance. You can see them working closely with our teachers and students by going to their classrooms, modeling lessons, and guiding teachers as they teach the SEAL strategies. Classrooms are adorned with lots of student-produced work, writing, and projects. We also have a strong intervention support team. Mrs. Shalom Mattering is our intervention teacher, and she works closely with our teachers, our students, and myself. And we get together and analyze our data intentionally. We meet biweekly at our RTI meetings, response to intervention. And that is when we really look at the data and look at what we need to do to make sure that our students are getting their needs met. The students are provided with small group interventions by both Mrs. Metering and their classroom teachers. We also have the teachers do grade level collaboration biweekly. And we also provide our students 40 minutes of iReady personalized instructional lessons in both math and reading. And then we also provide after school interventions. We also provide our students with social, emotional and behavior support. We are a PBIS school, positive behavioral intervention and supports. PBIS is a restorative practice framework where students are accountable for their actions and reflect on their behaviors through positive reinforcement and incentives. We are proud to be a recipient within the California PBIS Coalition Systems of Recognition, reflecting excellence in the implementation of the core features of PBIS, awarded for successful PBIS implementation at the platinum level. Schilling is committed to implementing PBIS with fidelity and creating conditions to maximize academic and social behavioral outcomes for all students. We thank our teachers and staff for their hard work and commitment. We also have social and emotional learning. We are using the district's adopted Character Strong. Character Strong is focused on the whole child's mental and well-being through teaching character traits to foster positive connections with others. And then we also have the Coordination of Service Team COST and EBEC Mental Health Wellness Together clinicians that help support not only our students, but our families with counseling and other services that they may need. It is my pleasure to take the opportunity to talk to you about our dual language immersion program at Schilling Elementary. We currently have two kindergarten classes, two first grade classes, and two second grade classes that are participating in this program. Our DLI team includes BCLAD certified Elisa Munoz, who teaches the 50% Spanish kindergarten class, and Jennifer Nguyen, who teaches the 50% English kindergarten class. In first grade, we have B. Claude, National Board Certified, Anita Sol, who teaches the 50% Spanish first grade class, and Sona Shaw, who teaches the 50% English first grade class. In second grade, we have B. Claude, Certified, Daniela Ceballos, who teaches the 50% Spanish second grade class, and Jessica Canteler, who teaches the 50% English second grade class. The Dual Language Immersion Program is a rigorous program where standards-based academic content and literacy are taught in both Spanish and English. This program adheres to high expectations and state standards. There are three goals of Dual Language Immersion at Schilling. They are to develop bilingual, biliterate, bicultural students to be able to speak and write and read, listen and use each of the two languages as support for the other. To develop high levels of academic achievement and to develop an appreciation and understanding of diverse cultures through sociocultural competence, students in DLI should be able to see the similarities and differences in each other and should be viewed as opportunities to connect. Instructional program design. Schilling is a 50-50 model. Students receive 50% of their instruction in Spanish and 50% in English. English-dominant and Spanish-dominant students are integrated for instruction throughout the day. Skills are taught in one language and reinforced in the other language through thematic teaching and cross-linguistic development, implementing our SEAL strategies. Our students were able to take the DLI I-Ready Spanish and Reading. This assessment provides our Spanish speakers and learners with multiple exposures to key Spanish vocabulary to support them in Spanish reading comprehension instruction with new Spanish vocabulary lessons for kindergarten through second grade. Our kindergartners did not take this assessment yet, but they will in the second trimester. So only our first graders and second graders were able to take this test. This is the current one. And as you can see, our first graders, we have 59% of them on grade level. And in second grade, we have 68% on grade level. We are excited to see our students learning and can't wait to see them blossom into future bilingual, biliterate, and bicultural students. We also celebrate all our students at Schilling Elementary School. We have Student of the Month, which we celebrate them at our Schilling Unity Assembly, which we hold once a month. We have Schilling's Ballet Flocorico, who have been very busy dancing away at our several events here at Newark. And we have our student council this year who are eager to start planning events for our students. And then we have our PBIS shilling store that students can cash in their shilling stars, scholar dollars, and class dojo points for fun, incentives, and rewards. And our teachers were able to take little snippets of a video, and Miss Jackie, our PBIS clinician was able to put those together and create a video. So I hope we can view that right now for you. I hope you enjoy.

[5194] SPEAKER_43: And listen when other people speak. Call my grandparents at least once a week. I help unpack roads raised from the car to the bridge. Say good game to the other team when the island's caught wind. But does respect mean to you? But does respect mean to you? Respect is the value of people and things. Treating them with care is when it starts with them. Be respectful at the table, don't tell jokes about our bar. Even when someone's not nice, it never hurts to be kind. Show our living things respect, people, plants, and pet too. Remember we're so powerful and can't sit back and do. But just respect we do. But just respect we do. You are my other me. What did we do? What does respect mean to you? What does respect mean to you?

[5316] SPEAKER_37: And I cannot end my presentation without, without. acknowledging our Schilling song. We are recipients of the Newark Days Parade Best Song for Schilling Elementary. So we are very proud of that. And my staff was supposed to be here, but unfortunately, we have a lot of people absent due to being sick. So they couldn't make it out here today, but we do have a wonderful Schilling song. So if you come out to our Unity Assembly, you will hear us sing that song. So please, you to join us at our next unity assembly on Friday January 13th at 8.50 sorry 8.50am and then save the date for a multicultural family engagement on February 8th at 5.30. So thank you very much for your time.

[5374] Phuong Nguyen: Thank you, Ms. Herrera. I'm going to open up the floor for comments. Student board member Torres, do you have any comments for Ms. Herrera?

[5381] Diego Torres: Thank you so much for that wonderful presentation. I really like that video, actually. The song is pretty catchy. Got to show respect. Yeah. Can you tell us about the artwork behind us? Like, what am I looking at?

[5391] SPEAKER_37: So by the way, that song is from our Character Strong program. So in the back, we have wonderful work from our TK, we have TK over there, that means their I am thankful art. And then we have some personal narratives in fourth grade and some work on empathy. And then in the middle there, underneath are and our stallion. We have DLI, Spanish work there from our first grade, first graders. And then we have fourth grade work on September 11th, never forget. So they did some wonderful artwork there. And then we have our Learner's Creed in Spanish and English from our SEAL program. Thank you.

[5435] Diego Torres: I really like what's going on at Schilling. I like the respect aspect and how you have the dual language emerging program. I think that's wonderful, and I'm so glad to see it thrive. Thank you.

[5445] SPEAKER_03: Thank you.

[5446] Phuong Nguyen: Thank you, Student Board Member Torres. Member Zhang.

[5449] Bowen Zhang: Thank you for your great work.

[5451] Phuong Nguyen: Member Hill.

[5454] Aiden Hill: Thank you, Ms. Herrera, for the great presentation. So I had a couple questions, if you could pull up the presentation. So I appreciate you showing the IREDI data. And I had questions on both the general IREDI and then also for the DLI. So for on the general, I know we haven't been using iReady forever, right? It's a relatively recent, right? I mean, I don't know how long we've been using iReady.

[5484] SPEAKER_37: We've been using it for, I think, four years, at least.

[5488] Aiden Hill: So pre-pandemic? Okay. So just out of curiosity, how did these numbers compare going back, you know, maybe pre-pandemic to now? What I'm just curious about is, how much of what we're seeing is a result of the pandemic? And are there other things going on? Because, you know, obviously you can see looking at the numbers that we do have, you know, a large portion that are either one grade or two or more grades behind. And so I'm just curious, is that consistent with what it looked like pre-pandemic? Or are we seeing learning loss? And then do you have any ideas about what things might be needed to help to improve in these areas?

[5533] SPEAKER_37: Yes, well, I don't have the data with me from previous years. But I can say that during our COVID time, we did suffer. And our data shows that. So we have a lot of work to do. And we know that as we start to plan and how are we going to support our students is through intervention. So we're really making sure that we're planning accordingly to help our students succeed in those areas. So to answer your question, I really, I don't have the data in front of me to say, you know, you know, what the difference is.

[5568] Aiden Hill: Sure. But I mean, but I appreciate you showing this, you know, and my viewpoint is that, you know, you can only improve if you understand where your baseline is, right? And so I appreciate you showing this. So that was the overall IREDI numbers. And then if we could look at the DOI. which was in the same presentation. Yeah, so what is it, page? I don't know what page it is. Seven? Here we go. OK. So obviously, right, better data here. And I'm just curious, is there, since it is DOI, is there an English reading, you know, component to this as well? Or is that considered as a part of the overall numbers that we were seeing earlier?

[5622] SPEAKER_37: So this is new data. So we didn't have the Spanish IREDI data last year. So this is the first time that our students took that. So this is just for the reading in Spanish, which tests the comprehension and vocabulary in Spanish.

[5635] Aiden Hill: OK. But they didn't have an English complement to that.

[5639] SPEAKER_37: They did. The slide that you saw prior is the English.

[5641] Aiden Hill: OK. So that was overall. OK. All right. Great. And so, I mean, I guess the good news is, is that, and these are, this is grades one and two, so that, you know, you have more people that are obviously either at or above grade level, and then, and then the others are only below by one grade level. So it's, it's definitely an improvement, and I think just the question is, is how can we then, you know, take and translate that into, onto the English side as well? And I, and I'm just curious if, you know, what kind of discussions you might have had or any thoughts about this data and what the next steps you see.

[5679] SPEAKER_37: Yes, well, this data doesn't measure all of our DLI students in the right way that we want to look at and analyze that data. We are looking at other measurable tools. We are using iStation as well, where students test their students monthly. And we're using that as well to compare the data as well. So this one isn't just like the one that we're going to be using. So moving forward, we will be using iStation too. So it would be nice to compare the two to see where our students stand. and iStation tests in reading and math in Spanish.

[5711] Aiden Hill: And is that a part of iReady?

[5714] SPEAKER_37: No, that is something different.

[5715] Aiden Hill: It's a different tool. OK. OK. All right. Thank you very much.

[5721] Phuong Nguyen: Thank you, Member Hill. Member Goodell.

[5723] Terrence Grindall: Thank you for the very informative presentation and very excited to see all the colorful activities at Schilling. I'm particularly heartened by the Dual Language Immersion Program. I think it's a great program to have in our district and really compliment you and your staff on implementing it. So thank you for that and thank you for again your excellent presentation. Thank you.

[5748] Phuong Nguyen: Thank you. Thank you Ms. Herrera. I too had the same similar question to Member Hill in regards to the assessment data that you had presented tonight. I would have loved to have seen like last year's number from November compared to this year's number and then also in the DLI for the Spanish reading, I would have loved to see for those grade levels one and two, the reading, the iReady reading assessments for the students in those classes also, just so that we can get a real clear picture of, like you had mentioned, where the students are and how can we help you and staff to be able to move the needle further and progression for the students. But overall, wonderful presentation. And you guys are doing wonderful things at Schilling. And you have a wonderful community of parents that are super supportive there. And thank you for all the hard work that you do. Thank you. Thank you. I know there's a lot of us in here tonight, and I know there are individuals that are outside of the boardroom. If we can, if you all don't mind kind of scooting over and allowing everyone to be able to come in. We do have chairs up here, and we're not using the conference table for study session, so please feel free to come up and sit up here. And we also have some additional chairs that we can put up against the wall. Thank you. So with that, we will move on to public comment on non-agendized item. We have one speaker. Do we have an additional one?

[5859] SPEAKER_55: Oh, sorry. For employer organizations, we do have a speaker from NEWMA.

[5864] Phuong Nguyen: Yes. My apologies.

[5877] SPEAKER_55: Ms. Ranquet-Perez, you may begin.

[5880] SPEAKER_41: Thank you. Good evening, President Nguyen, Board of Trustees and executive cabinet members. Thank you for the opportunity to share with you this evening. NEWMA members continue working to improve the experiences of our students throughout the district. This evening, we wanna highlight the work of our members who organized and helped support last Friday's professional development for our elementary teachers across the site. In collaboration with NUSD educators and community partners, we were able to share, discuss, and explore the benefits of outdoor learning, as well as reflect on the natural environment of our own school communities to provide such experiences. We look forward to continue this work with teachers and community organizations around environmental literacy. Thank you.

[5932] Phuong Nguyen: Thank you, Ms. Rancap Perez. No, are there any other speakers on the employees? Thank you, Miss Gutierrez. Okay on to item 9.1 public comment on non-agenda items, but actually I do have Before we move on. I would like to ask our fellow board members if they are okay with reorganizing our agenda and moving item new business up to right after public comment on agenda items Because I know that there's a lot of comments on item 14.2 and I think that I think that They would like to stay if I'm not mistaken to hear if we approve it or not, correct? Okay, perfect. Do you need a motion? I do need a motion for us to be able to move that item up.

[5984] Terrence Grindall: I move that we move that item up.

[5985] Phuong Nguyen: Okay May I get a second, please?

[5989] Bowen Zhang: I'll second that.

[5990] Phuong Nguyen: Motion made by Member Grindel, seconded by Member Zhang. This is so that we can move new business up to... Okay, we can just move that one item, 14.2, up after public comment on agenda items. Yes, Member Grindel motioned and seconded by Member Zhang. Student board member, how do you vote? Yes. Thank you.

[6038] SPEAKER_55: OK, we have three yeas, one no from Member Hill.

[6042] Phuong Nguyen: Thank you. And we generally don't move agenda items up once we have already approved them earlier from today. But with the overwhelming support that's come out, came out tonight, I think the board members that agreed on moving the agenda item up for our community. Thank you. Okay, so with that, I will start with our first public speaker on non-agendized items, Ms. Paula Klebinger. Welcome.

[6075] SPEAKER_48: Hello, it's me again. Hello board. Dr. Triplett and Executive Cabinet, I'm here to talk again about the students of NUSD. I'm actually talking to the parents because it seems to me like the board and the Executive Cabinet have better things to worry about than their students. Like maybe teachers who talk way too much like myself. Today I'm concerned about the students of L-8. L-8 has not had a teacher all year, 69 days or so, so far. I have had to sub a total of 16 days, but not all of those have been in L-8. I told the students that I was going to have some posters that they made, but it has come to my attention that since the posters were made at school, they are property of the school and cannot be shared without, I think, parent permission. So they are underneath my chair, just in case any of the board members would like to see. The students are concerned that they don't have a teacher. And a lot of the sentiment on the posters said that they're also concerned that they won't be able to go to Great America because they have to have academic standing in order to go to Great America. because some of the students are not passing. Of course, they are trying their best, but they are not taught by a credentialed teacher who is credentialed in eighth grade English on many days. Most of the time it is, at least I know for fifth and sixth period, it is sixth grade teachers who are guiding them through Google Classroom lessons. They also said that they did not like it, that they don't have a teacher. I want to apologize to the students of L-8. I promised them that I would show the posters. But the way I was told, I wanted them to understand that people do want to hear their voice. but that was not the appropriate way of showing their voice. I hope that more parents and people will talk for these students. Sometimes we have to fight for those underserved communities, but sometimes it gets people in trouble. It seems like NUSD is not ready to listen to people speaking their mind on behalf of the students. Some of the parents will come and talk, and maybe there will be a possibility of a Williams Act because the students, again, have not had a credential teacher during the 69 days of school. So, thank you. Thank you, Ms. Clevenger.

[6236] Phuong Nguyen: On to item 10.1, public comment on agenda items. Our first speaker is Ms. Parks. She has two items on the agenda. that she would like to speak on, item 12.3, Kramer contract, and item 14.2, the capital improvement regarding the track and field. Ms. Parks, welcome.

[6262] Cindy Parks: The RGM Kramer agreement. The agreement with our GM Kramer is effective December 6, 2022. The services are to assist the district plan for the development of various construction of facility projects as defined by the district, as further described in Exhibit A to this agreement. Basic services shall include review of prioritized projects defined by the district, reviewed by district budgets, and other district information made available to better understand district goals and expectations, help determine any architectural, engineering, or other consultants that may be needed to develop projects, and procure DSA and other regulatory approvals where required. determining how projects can be packaged and establish a program, outline project budget and cost estimates, preliminary planning and construction schedule. Exhibit A lists includes the McGregor fence with an estimated cost of planning of $704. Is this the $20,000 project that was done over the summer? The second item is for paving at the BGI parking lot. A purchase order for $21,200 was done in July, and a check, done in July for that project, and a check for $4,400 was issued in September. RGM Kramer has already supplied staff with the water station master budget and Newark Memorial High School track and field preliminary conceptual estimate. as they are attached in this evening's agenda, item 14.2. Once again, it seems that work is commencing prior to board approval on the contracts. When will this practice stop? Capital Improvement, the track, field, and water bottle filling stations. Before you this evening are two projects. I'm not sure why they're on the same agenda item. The past practice is to have an agenda item for each project, unless they are linked to one another. The project for water bottle filling stations is understandable, since many students are bringing water bottles to school due to health concerns such as COVID and environmental waste. The attached cost estimate seems to be a bit excessive. The administrative costs are about 25%, and I assume the construction cost line item indicates the units, meaning that they are $9,600 apiece. I understand this isn't in my line of work, but I would think you could take an existing water fountain and install the unit in that location with minimal cost and effort. Moving on to the $6.3 million track and field project. I think everyone in this room wants the Newark Unified students to receive the highest level of academic instruction in a safe, clean, and up-to-date facility. It's balancing the want with what you can afford. On August 18th of this year, you received a presentation concerning the junior high and the high school swimming pools. This item was only on the agenda for information and discussion. The needs assessment for the junior high ran between $375,000 to fill it in and $2.5 million to build a new pool, not including all soft costs and possible ADA upgrades. The high school needs assessment ran from $2.2 million modernization to just under $5 million for a new pool. This project has yet to come back to you for consideration. If it does, Would it be funded from source? Would the funding source be Fund 25? Where did the track and field project come from? It completely skipped the staff report board discussion process, the swimming pool project, and the internet connectivity have already gone through. Unfortunately, the first interim wasn't included in this agenda. for a more recent balance. But according to the unaudited actuals, there were $16.8 million in Fund 25. Now this document I found in the back says that there's $14 million, but OK, I'm still going to stick with my $16.8. Because that was what it was at the end of the last fiscal year. This one project would utilize 37% of that budget, not including the items listed on the bottom, most notably the DSA ADA path of travel. Upgrades, pathway lighting, and restroom upgrades, which I have no doubt will be required and carry a very high price tag. All capital improvement projects with costs should be brought to you in a study session for discussion, then agendized for prioritization. As these are more facility concerns such, there are more facility concerns such as the ones expressed by the theater staff and students last month. Although this won't be popular, I respectfully request that you only approve the water bottle filling station and table the track and field project until you can have a study session to receive a full capital improvement project list with costs, and then you can prioritize projects that your budget allows. Thank you.

[6594] Phuong Nguyen: Thank you, Ms. Parks. Okay, on to our next speaker, Vince Lacombe. Welcome. On item 14.2. I apologize if I mispronounced your last name. Okay. Welcome.

[6628] SPEAKER_33: Good evening everybody, board members.

[6635] Phuong Nguyen: Don't be nervous. We don't bite.

[6638] SPEAKER_33: No, no, no. I'm just kidding. I'm contemplating what I'm going to say about the capital projects. But hearing this last speech, man, I didn't know that there was some issues going on. But it's prioritizing. I know we had a meeting at the school. And the few parents who did show up to the high school picked our top five. And I think that's what we're all going for. And it seemed like the majority was the field and the water stations. I understand the pool and everything else, especially the asphalt needs to be touched, but... Being around, I didn't grow up in Newark. There's a lot of families that did, and a lot of families that stayed in Next Generation. I know this project, if it does happen, my daughter's a junior. Most likely she won't see it. Maybe the Next Generation will, if she continues to stay in Newark, but... We have family come and watch her play on this field from outside the city. And one of the first things they say is, this is your guys' field? This is your guys' school? And I'm like, yeah, it's the number one school in Newark, number one high school. It's the only one, but it's still the number one. When we go play these other games like we played in Hayward and other places, I mean, big cities, I get it. I grew up in San Jose. Most of the schools are in pretty decent shape. To come here and see, live here for the past 17 years and see, I don't know, the shilling, it wasn't in the best shape, it's gotten better. Junior high, same thing. The fields, everything else is not so great. Here we go in the high school, and I know that we've had new communities come in, and allegedly, the people moving in are sending their kids to charter or private schools. So allegedly there's not enough money coming into the public schools. But like anything else, when people want to live somewhere, not only is it location, it's like, you know, when you buy a house, it's the kitchen and the bathroom, number one. When they come here, they look at the school and the school district. And if people come see this, they're like, do I want my kid to come here? Or when they see these other schools who are, I don't know, keeping their places up to date, it's attracting people. You want to attract people to come to the public schools. I'm sure a lot of us did go to public school. I know I did. And I loved it. I'm hoping that these next generation kids get the experience. And for one, a safety issue. We've already had several kids get hurt on this turf, if you want to call it. And with the rain, everything else coming up. I'm hoping that the board gets a chance to help the students for the future, for the next couple of kids to get to come and enjoy Newark Memorial. Thank you.

[6812] Julienne Sumodobila: Thank you.

[6819] Phuong Nguyen: Okay, our next speaker and I do apologize ahead of time on misspell or mispronunciation of names, but it's please welcome Malo Malosi Gayote-Ote.

[6838] SPEAKER_62: I'm sorry, I didn't prepare for a formal introduction. So I'm going to say, good evening, everyone. I am Melissa Gonsalves. I am a sophomore at Newark Memorial High. And tonight, I am here to support the construction of a new track and field stadium. At the high school on September 14th this year, the student body had gathered together in a roundtable discussion led by superintendent Dr. Triplett and chief business official Ms. Dela Cruz to decide what to do with the bond money that the district had received. Now, this is not new information. But at this discussion, if you recall, we had decided that a brand new stadium should be one of the top priorities as it poses a safety issue, like the last guy said. And it also has lots of athletic programs and youth programs uses the field and shares it with us. And we want to make sure that all the well-being of the newer kids are have a safe place to gather together and have some fun, which is where I think most of us have been and came in unity to have to go on a Friday night light or Thursday night to have some to support our our Newark Memorial Athletics and and I know this decision may not come for another probably two years or so, and that's nearing my end of high school. So I believe that it is my duty to make sure this gets done for future incoming classes, because I have younger siblings, and I want them to have better conditions than I do. And I'm not the only one here tonight that also has younger siblings like that. I also am here with peers that support this construction and want this to happen, not only for us, but for everyone in Newark, since we're the only high school in Newark. And we hope that at the end of tonight that you guys try to make this happen. And you will support us for a positive change of our school.

[6951] SPEAKER_46: Thank you.

[6957] Phuong Nguyen: Thank you. Our next speaker, Coach K. Welcome.

[6970] Maria Huffer: Hi.

[6971] SPEAKER_03: Hi, good evening members of the Board of Education and Executive Cabinet. My name is Rachel Kaho'ole'i, also known to many in the community as Coach K. I have worked in Newark Unified since 2001 as a teacher, a coach, and currently the Athletic Director at Newark Memorial. I am also the parent of two Newark Unified students. Speaking at board meetings is not one of my favorite things to do. In fact, this is the first time, but I am here tonight because this is extremely important to me because it is important to our students. I am deeply invested in this community and the voices and needs of our students and community matter. As the athletic director, each season I stand in front of our students and their families and I define Cougar pride. All that comes with it, the traditions that come with being a Cougar means something to our families as we have parents and grandparents who are former students who come back to our campus shocked that our students are playing on the same field they did 34 years ago. Many people will have an opinion on the need, timeline, and process involved in moving forward with the much-needed upgrade of our stadium. However, I am here to give you insight as the person who has been on campus for the past 21 years to tell you that just because we have been working tirelessly in silence for years does not mean that it is not extremely necessary. The truth is that most people have given up and are convinced that regardless of the need and the voice of the community, nothing will change. The reality is that for years we have heavily relied on our coaches, students and parent groups to piece together what we can to give our students a playing surface and learning surface that is safe and something to be proud of. I stand in front of you tonight not only representing Newark Memorial student athletes, but also the students and teachers of our physical education classes as a stadium also serves as a classroom for 50% of our students every day. The needs of the stadium have outgrown the capacity of our school community. In fact, our boys' soccer team is currently paying to practice on the turf fields across the street. The need for Newark Unified to support our students and student-athletes is urgent. We know that the reality is that judgment is based on appearance, and our student-athletes work way too hard to be judged based on failing facilities. I would like to take this opportunity to appreciate Dr. Triplett for allowing us to be involved in this process as my past experience has been that others have been allowed to speak for us. In education and in athletics, we emphasize the phrase trust the process. I know that one of the main components of any successful team or organization is trust. The process has been put in place to identify the priorities of our students, staff and community has been thoughtful and inclusive. Rather than looking through a lens of criticism, I am asking you to model what we teach our students and trust this process. Thank you.

[7151] Phuong Nguyen: Thank you, Coach K. Our next speaker is Javin Thakkar. Welcome. Hi. And thank you for leading us in the Pledge of Allegiance. Appreciate it.

[7168] SPEAKER_04: Thank you to Diego for volunteering me. All right. Good evening, family, friends, and of course, the board. I'm here to talk about what we've all been talking about, receiving a turf at Newark Memorial. Let me paint a picture for you guys real quick. You're driving down Cherry Street, and you take a look over at the proud high school standings hall in the event center, obviously. And you take a look at the uneven cut grass, the broken down bleachers, and of course, the unaligned goalposts. They are unaligned. We figured that out while setting up for graduation. It's an embarrassing sight, I must say. And of course, putting on the jersey for Friday night and playing on that field, you're representing as much as you can, as proud as you can be. But at the end of the day, having a grass field with potholes in it and geese poop covered all over the field is embarrassing. Imagine getting head sticked, right? You get rocked by a man. And you open your eyes on the floor, and you're next to a pile of geese poop. That just adds to the embarrassment, I must say. That also must be a hazard of some sort. We're talking about the potholes. This is also a hazard for injuries. I've been injured before. I broke my leg just last year, and it sucks. We must protect our students, our athletes, because ankles are always being twisted. I was talking to an athlete playing lacrosse just today, and they told me that they have to practice wearing ankle braces because of the potholes so they don't break, twist an ankle or anything. Also, the transition of playing and practicing on grass all week, and then playing at a turf field is also hazardous to the knees and the ankles of the young students, considering every other team that we've played with has turf besides for Alameda. Also, I was talking about the uneven cut grass. Having a turf field would simply be easier to maintain. We would not have to worry about watering it. We wouldn't have to worry about cutting it. Even painting it, we wouldn't have to worry about because it would all be painted for us. Overall, just the aesthetic of Newark Memorial, we've heard it from past speakers Grass fields for high school are outdated. Majority of schools already have turf. We can't expect to make more money and pay this off while having a grass field because a turf field, it'll look nicer. People are going to be more inclined to send their students over here. Student athletes are going to come to us if we have a turf field because we look like a more serious high school. We look like a more serious school. Also, I believe that it could also serve as a great memorial for the late, great Coach Rich Swift, pitching to call it the Rich Swift Stadium. Having a turf field, we can have a beautiful NM, our school logo in the middle of it, just to show off our school more loudly, more proudly. I'm a senior here, and I would probably not be able to experience this, but it just kind of shows how much Newark Memorial has impacted me and how much that I am always going for the best for North Memorial. Thank you.

[7346] Phuong Nguyen: Thank you so much. Our next speaker is Nick Wolf.

[7359] SPEAKER_17: Welcome. Thank you, board members, Dr. Shiplett, executive staff. I know a lot of people are going to say a lot of the stats and how it looks. I can tell you from parent perspective and someone who's been at the last two seasons, all the road games, it's one thing to talk about. We know what's wrong with it. But when you actually see the facilities at the other schools, it will just blow you away. It's unbelievable just how far behind we've truly fallen. And other people have a lot of stats. I can tell you, we went to Livermore High School, Concord, Doherty, Mount Eden, San Lorenzo, San Leandro, and all of them have, not to be cliche, but state of the art facilities. in practice, and it really does put into perspective just how far behind we've truly fallen. And Newark, I guess by comparison, would be like playing a candlestick. And we're on the road, we're at Allegiant and SoFi. So hopefully we can get everything approved and get everything updated for all the kids in the future. Thank you. Thank you.

[7428] Phuong Nguyen: Our next speaker is Kylie Gutierrez. Welcome, Kylie.

[7439] SPEAKER_01: Hello, my name is Kylie Gutierrez, and I'm a junior at Newark Memorial High School. I play soccer for three years on the girls' varsity team, and I wanted to speak tonight about our desperate need for a new field. As a daughter of two alumni who are both student-athletes, it is disappointing that the stadium and field has not been updated or changed since my parents attended this school. Our field at NMHS is a danger to students not only from Newark, but also athletes who compete against us on the field. In order to provide a safe environment for everyone, upgrades need to be made. The field is used for athletics as well as physical education classes at the school. Although I may never be able to use the new stadium, my two younger siblings will be attending Newark Memorial and I would love to see them thrive with their own athletics down the road. This subject is not one to be taken lightly, as it is extremely important to NMHS. Thank you. Thank you.

[7497] Phuong Nguyen: Our next speaker is Sophia Rollins.

[7507] SPEAKER_35: Hey, everyone. My name is Sophia Rollins, and I'm currently a junior at November High School. I'm a three sport varsity athlete playing tennis, soccer, and lacrosse. As an athlete that spends a majority of time on the field, I constantly have to worry about the many dangers our field contains, such as the potholes, goose droppings, gopher holes, and extreme unevenness. Myself and other athletes Not only from Newark Memorial, I have constant fear of season-ending injuries playing on the field. To become a champion, you need to trust your teammates. But how are you supposed to do that if you can't even trust the field you're playing on slash practicing on? I'm not here today to just talk. I'm here to express the urgency of this problem. You called for student voices at a roundtable discussion on how we should spend this money, and our top priority was the track and field. I understand that projects like this take time, but don't just sweep this under the rug. I want to see change, change for safety, change for the future. Although I won't be able to experience the turf myself, I would love to come back as an alumni to see all my fellow athletes playing on the safe field. Thank you. Thank you.

[7571] Phuong Nguyen: Our next speaker is Lainey Lambana.

[7576] SPEAKER_06: Welcome. Thank you. Hello everyone. My name is Laney Lombana and I'm a senior at Newark Memorial High School and I've been on the varsity soccer team now for four years. The soccer season is always in the winter and we are always faced with heavy rain which makes the field super muddy and hard to play on. Which leads to people falling, twisting their ankles and more injuries. There's also goose poop everywhere and when you're sitting on the bench on both sides you can't even see the ball or the player because the field is a hill. Though my time at Newark is coming to an end and I won't be able to experience the new field, I would love to see the underclassmen have the opportunity to play on a more safe and better field. Thank you.

[7614] Phuong Nguyen: Thank you. We have two speaker cards for Alex Garcia. And I was just wondering if there's actually two Alex Garcias in the house tonight, or is just one? Welcome, Alex.

[7643] SPEAKER_27: School pride. What does school pride mean to you? What did it mean to you when you were in high school like we were? Good evening, everyone. My name is Alex Garcia. I'm currently a sophomore at Newark Memorial High School. First of all, I would like to thank you for the opportunity to speak tonight on the capital improvements of our school. Having a turf field has been a personal desire the past two years I've played in Newark Memorial. During this time, I've had the experience of playing in many different schools' football fields. Out of all of them, we are the only ones with a grass field. And with all due respect, it's needed a renovation for a long while. I could stand here and tell you everything that is wrong with the field, but we'd be here all night. So I'd rather just paint you a quick picture. Geese are attracted to our field in which they produce a lot of geese poop. In doing so, it gets embedded into our cleats and it becomes a slipping hazard for we have no traction. This means that every chance we get, we are on the sideline trying to scrape the poop off of our cleats to make sure that we can perform at a safe level. As athletes, we've been taught our entire lives to trust our training and to trust our equipment. And unfortunately, it's hard to trust your equipment when the field you're playing on is just not safe. As athletes, we are also taught that the field we're playing on is going to be a direct copy of what we practice on. However, our game field seemingly has more potholes than our practice fields. in which most people need to wear anything that they can around their ankles to prevent season-ending injuries. The benefits of having a turf field going into my junior season would be incredible, even though I know that the timeline may not provide for it. I have many friends at other schools that have invited me to go watch their games on bi-weeks, and they've always talked up their school and they're very proud to be a part of them. They feel professional. They look professional. Everything about them just seems like a professionally done field that a pro athlete would play on. And when I try to talk up Newark Memorial, they laugh. They tell me the only good thing that we have at our school is the mall across the street, and even that's half gone by now. I want people to be able to look at Newark Memorial with a prideful look. I want them to be able to want to come play at our field and not be afraid that they're gonna have a season ending injury for something that's not in their control. Despite our grass field, our football team was still able to win our division championship since the first time since 2013. One can only imagine how teams before us of all sports could have performed with a better foundation and a better field. People have told me and I quote, I don't know how y'all do it at that raggedy field. I'm not going to sugarcoat it. Our school is looked at as ghetto, trashy, and rundown. And our sports programs are perceived as just bad, which is not the case by any stretch of the word. But it's what people see. And people's judgment rarely goes deeper than appearances. So please, help us be proud of our school. Not only does renovating the field benefit all of the field sports, but it can also give the school a new identity, something to be proud of. And it's not just for us. It's also for our youth programs. We have kids as young as six years old playing on this field that's caused hazardous to 18-year-olds. So thank you so much for your time, and thank you for your commitment. Thank you.

[7850] Phuong Nguyen: Our next speaker is Gage Wisniewski. Welcome.

[7858] SPEAKER_11: Welcome.

[7859] SPEAKER_34: Thank you. Good evening. I work at the junior high. I'm a math teacher. I also coach the JV boys soccer team. And a lot of my players play on terrible grass fields all season long. We go to other Fremont schools and they also have terrible grass fields. And a lot of my players feel discouraged and unimportant that they don't get to play on turf fields like Varsity does when they go play at TAC. Showing our students that we care about them and are invested in their success by improving our facilities will encourage more students to want to represent Newark. Another issue we have is that A lot of other schools don't really want to come play at Newark. Our soccer season is, we play a lot of very easy teams in Fremont. They're not tough competition. And we like to try and schedule tougher schools which aren't really in this division. A lot of them do not like coming to Newark because we have grass fields. And so it's hard to schedule good games against these tougher schools when none of them want to come. And we don't want to schedule away game after away game after away game. So updating our stadium to a turf field will improve our students pride and self-worth and allow us to compete against top soccer schools.

[7936] Phuong Nguyen: Thank you. Thank you so much. Our next speaker is Roberto Lombana. Welcome.

[7948] SPEAKER_09: Hello school board members. I am coach Roberto Lombana and most of the points that everybody's that I was going to speak about people have already discussed. One of the main things and misconceptions is that parents or maybe school board members, I'm not sure, but that only the student-athletes get to use the athletic facilities that we have at the school, which is not true because all the students, their first two years, get to use all the athletic facilities because they all have to take physical education. And one of the other things that that causes, having nice facilities, is obviously pride and Newark Memorial. Going to your school, seeing how beautiful the athletic facilities are. When we go to other schools, like some of the other coaches have talked about, and they see the beautiful athletic facilities, that brings pride out in the students. That's one of the easiest ways that we can do that. I know sometimes school attendance has fallen here at Newark Memorial or in the school district, but we could hopefully bring that back using or having new athletic facilities. You know, and it's not only the students that are at the high school right now, but all the incoming elementary school students that would get to partake in all that. Obviously, being a soccer coach at the high school for the last 15 years, I have seen the safety issues that there are that some of the students already discussed, and those are real. And I'm hoping that with a new soccer state or new track and field stadium that'll take care of that. Obviously there are other athletic facilities parts of the school that need improvement also, but I'm sure that that will be talked about. I know that Dr. Triplett has done his due diligence and taking surveys of not only parents at the Newark Memorial, students in Newark Memorial faculty and they've already discussed what would what the changes that they would like to see are. So hopefully all those will come into fruition and hopefully the students that are coming through the school and for the future, they'll get to partake in new facilities. Thank you very much.

[8062] Phuong Nguyen: Our next speaker is Coach Tubbs. Welcome.

[8077] SPEAKER_29: Sorry, we had to move that up just a little bit. Thank you, President Nguyen, Dr. Triplett, and Executive Board. As Coach Lombardi ended up saying, a lot of the issues have been exposed to you. To be able to know that the future and the present athletes, I wanted to end up being here to support them and be able to move forward in the Sorry drawn a blank In the improvement project, so I appreciate your time. Thank you very much.

[8113] Phuong Nguyen: Thank you Our next speaker is Daphne Fong Daphne are you still here? Okay, we'll move on to the next speaker if Daphne comes back we will have her speak Julio Linares. I apologize if I mispronounced your last name. Okay. Thank you.

[8146] SPEAKER_26: Good evening. My name is Julio Linares. I have, I'm helping coach Gage, coach of the JV soccer team. And the notes that I wrote, I can promise you I didn't get together with anybody here. Or I didn't copy them in the last few minutes. Because everything that I wrote down, they basically spoke about it. But I can tell you that I have been coaching since 1983. And that has given me the chance to visit many venues, soccer venues. Many of those have been beautiful stadium school setups. And many of those are places that I hope I never have to take my team and play again. And Newark happens to be one of those. I have also visited, like I said, visited feels like Logan High School. Washington High School has a beautiful setups and that's what I'm hoping that we get to. The investment, I know, is going to be quite a bit of money. I understand that. But think of the savings of the maintenance, especially with the droughts getting worse. Obviously, watering grass is going to get more expensive. And it's not good for the environment that we keep wasting all that water. As you know, the turf fields or a nice stadium will be used for many different sports. Graduations are held there, right? Having a beautiful stadium that people come to visit from outside the city. It's nice to hear, wow, what a setup, right? This past week, Coach Cage and I, we had the boys play that. And I walked the field before, during the game, and after the game. And by the end of the game, that was nothing but a muddy, soggy, unstable place to play, which is, as everybody said, very dangerous for the kids. So if you build it, they will come.

[8290] Phuong Nguyen: Thank you. Thank you. Our next speaker is Oz Jimenez. Welcome.

[8308] SPEAKER_32: Good evening, everybody. I've been a part of this community for over 12 years and been part, done a lot here at the junior high with the baseball league, the little league here. And now my son is at the high school and so is my daughter. And putting a facility like this does go into the pride of the kids. This past year was my first year there. And having to go to all these other high schools with these kids and seeing these beautiful facilities and seeing why can't our kids play in facilities like this? This would be awesome. We come home, we play our home games, kids get hurt. Each home game, there's kids getting hurt constantly. And because of what all the kids were just saying, the potholes, the unevenness, even because of the goose poop. I work in Parks and Recreation, so I handle CIP projects like what you're doing with right now. As a matter of fact, we're doing a resurfacing of a field turf this coming year. And so I know how expensive a CIP project is, especially one like this. But in the long run, the maintenance behind it saves you a lot of money. I know the school district doesn't have the best maintenance, you know, or have enough staffing to handle the maintenance behind it. The water that, now that we're dealing with this drastic, you know, issue right now where we can't, you know, hardly water our own lawns. And here we are trying to water a soccer, football slash soccer slash whatever field, right? And these fields, a grass field like this, The one at the high school is getting used basically the whole year. It does not get a break. And I know that myself, I schedule fields for the city that I work for. I close those fields down for four months. The grass fields, the field turf, they're played all year long, no issues. I think there's like three days with eight hour where someone goes out there and just gives them a good work. But as far as the grass fields, they need breaks. And that one at the high school does not get any break, you know, all year. But if you had that as a field turf, we wouldn't have any of the issues or any kids getting hurt. Thank you for your time.

[8469] Julienne Sumodobila: Thank you.

[8475] Phuong Nguyen: Our next speaker is Gerardo Zarala. Welcome.

[8485] SPEAKER_00: Hello. My name is Gerardo Zarala. I'm a football player and a track athlete at Niagara Memorial High School as a sophomore. We use the field and the stadium almost every day. We get blessed with this opportunity to help the Newark district with its buildings. We finally get a chance to help change the school and renovate old facilities. Our stadium has been outdated and has safety issues. Many athletes use the field. As an athlete myself, we need to change the field. There is potholes all over the field and geese shows up on our field and poop on it. Many athletes have been injured while playing on this field by rolling their ankles. The track is being, and also the track is being worn out. The safety of the athletes is decreasing due to the outdated stadium. The numbers on the lanes on the track are fading away and the blocks can't even stay on the floor due to the track. With the new stadium, there will be less injuries. More people will want to rent the stadium out for events. It will save water and help us when we are in droughts. Thank you for listening to my speech, and we are thankful for this opportunity.

[8545] Phuong Nguyen: Thank you so much. Our next speaker is Tali Fye. Welcome, Tali.

[8570] SPEAKER_12: Good evening, everyone. My name is Tali Fahey, and I'm a senior and also a student athlete at Newark Memorial. I've been a part of Newark Memorial Athletics all four of my years, and being a part of all these teams has helped me become a great leader and even better teammate to my peers. I take the responsibility of being a student athlete at Newark Memorial with pride, and I'm proud to represent the student athletes from there. Being an athlete has taught me to lead and take action when needed. If I'm being honest, I get very embarrassed when people from other schools come to our campus. This is because when I go out there and take the court slash field, teams don't take us serious because our facilities are falling apart. I believe improving our facilities is important because our students and student athletes work really hard and are judged off of what people see. More students will come if we make it attractive to be there. More students will come if we make it safe. And we are asking today for you to make our school comparable to other schools on the outside, because on the inside, we beat them every time. And you know, our running team is like made it to state on this horrible track. Just imagine what we can do with the new and improved one. But thank you.

[8649] Phuong Nguyen: Thank you, Tali. Our next speaker is Miss Kat Jones. Welcome.

[8660] Kat Jones: Good evening, Dr. Triplett, the board, and the cabinet. I said I wasn't going to get emotional, but I am. I have heard rumors today that I don't know if all of you know or not, but I have been elected to the school board, and I will be seated in 10 days. And I am very much looking forward to that responsibility and that work, and I I'm so proud to be a part of this district as a teacher for 34 years and becoming a school board member after I retired in June. And my students went to school here.

[8703] SPEAKER_49: And I don't know if either one of them could have stood up and done what you did today to fight for what you're fighting for. And I'm very proud of you.

[8713] Kat Jones: And I'm emotional because this is a really big issue and topic And it's something that, and I don't mean to be leaving you out, it's something that is dear to my heart. And the rumors that I heard today was that if I was sitting on this board today, that I would have voted no tonight. And that is so not true. And so I want to clarify that for everyone in the room. This is a project that I feel is critical, important, but also needs the study session that the pools had, that the IT had. I believe that the bid for the water bottle filling stations and the track and field should be separated. And I don't know if what I am all saying is completely appropriate, but I'm here right now as a community member and a past parent and a past teacher and someone who is passionate about education in Newark. Yes, I want to see this We're done so that we are, you are protected when you are performing and doing your sports. But so that we are a district that is a 21st century district and we can attract other students to this school and to this district because that's really important. So I'm just, I'm grateful. to have the opportunity to be able to speak tonight. I hope I have not stepped over the line. That is not my intention. But I am looking forward to being a part of the entire process for this particular issue. And so if anyone felt that I would say no, it was more that I would want it to be for us to have the time, for me to have the time as a new school board member to be a part of the process from the study session on.

[8838] Phuong Nguyen: Thank you. Our next speaker is Miss Angela Silvera. Welcome.

[8847] SPEAKER_51: Hey, everybody. I'm just going to say, hey, everybody, instead of get formal. I'm not here about the track and field. I'm here to do a happy dance that the water bottle refill station is finally on the agenda because I've talked about it so many times. And I've emailed and I've called and I've talked and talked and talked. So I am beyond thrilled that it's on there. I am questioning the numbers because when I looked up water bottle refill stations, they maxed around like three grand each. So I'm kind of not sure where the $9,500 a unit maybe comes from. And then I'm also wondering what's going to happen with the $3,000 grant that Lincoln got. Does that mean we get a second one? I'm just curious. Because I'm just so excited to have it finally be there. And I'm so impressed by all the speakers. So great job to all of you guys. And I support you because my kids will be there soon. So thank you.

[8915] Phuong Nguyen: Thank you, Ms. Silvera. Our next speaker is Mr. Tyler Jorgens. Welcome.

[8928] SPEAKER_30: Good evening, board. I'm Tyler Jorgens, math teacher. I also coach at the high school and coach cross country, soccer, track and field, so I'm in the stadium a lot. Just wanted to fill you in on some of the history there. I was an athlete on the track team in 2009, which is the last time the MVAL finals for track and field were allowed to be hosted at Newark Memorial. That was my junior year. And following that event, they determined the coaches that the stadium had failed and that we weren't allowed to host track meets there. Sorry, for big meets. That's definitely something that has been going on year 14 now, where we're not allowed to host a big track meet at Newark Memorial, which is unfortunate, but something that we've kind of learned to deal with. It's actually pretty hard for me to hear a lot of these stories. As a coach, I spent a lot of time trying to fill some holes and pull some weeds. And really, since COVID, it hasn't been possible to keep up with just piecing it together. We tried. It got really bad. There wasn't much maintenance that occurred for a while there. And when we came back, it was in a much worse state than it was before. And it really hasn't recovered since then. So obviously hard to hear, but they're true. So it's something that I obviously have to understand that that's where it's at right now. Definitely a big problem with where we're going to practice right now. We were practicing at the Silliman Center today, which is definitely not ideal to have to drive over there after work and for the kids to walk over there before we can start. And we're only able to get an hour on the field before the club comes. But the alternative to that is practicing on the tennis courts or the blacktop for us right now. We did one day out there on the backfield. You've probably all seen it, driving down Cherry. And that field has not been upkept and is not safe to play on. If we practice on the stadium, that's very tenuous in terms of like how close it is to be able to actually play competitions there. So if we're practicing out there, that's more wear and tear like we've heard about and can't do that. So, uh, definitely makes it tougher. Um, so I, the track has holes in it in lane one. I mean, if you've tried to run there, it's not, um, it's not a competition service at this point. So I just wanted to make sure you guys know some of the details on the history there. I think there's a big questions of maintenance regardless of, of what the decision is here in terms of if you have a turf field, it's not like you put a turf in and then it's just there. There's upkeep that's required there in terms of us not resurfacing the track since a long, long time is not reasonable. I think if you're looking at the fields in the back where there's upkeep that's required there. So there's a maintenance question as well that always worries me as somebody who's going to be here for a long time. So thank you for your time. I appreciate all the speakers here for today. Thank you for hearing us out here.

[9103] Phuong Nguyen: Thank you. That concludes our public comment on agenda items. I just really want to thank everyone here tonight, especially our student speakers. You guys did a wonderful job. It is not easy standing up there and advocating for what you want. And I'm so proud of you all for doing that. And this is what, if you guys come to more board meetings and voice your opinions, we are here to listen. And we would love for you guys to take part in governing us and holding us accountable to you. So I'm super proud of you guys for all being here tonight. Thank you. And then on to our next agenda item, which is 14.2. So Dr. Triplett.

[9157] Mark Triplett: All right, thank you, President Nguyen. And a huge appreciation to all of the community that's come out to voice their opinions. Whatever opinion that is, it's so important to hear your voice. So I'm going to talk a little bit about, this is the agenda item, the capital projects. And I'm going to speak a little bit about just the process that we underwent to engage community around this and this item. And then Ms. Delacruz will talk more about the finances. So we, back a couple months ago, we did present to the board a information session around the pools and status of the pools. And one of the comments from that presentation was that it would be really good for us to go and engage community and really hear, before making a decision about the pools, what was the community's highest priorities for improving capital projects. And so we set about on a process of engaging with students, staff, as well as families, both English and Spanish-speaking families. And so we held a number of what we call stakeholder roundtables. And the purpose of those, and this is what we shared with the folks who attended, was to engage in a discussion with peers about the priorities for facility improvements at Newark Memorial High School. And what we hoped was to hear directly from the community about what their top five most important priority capital improvements were for the high school. Next slide, please. And so we also wanted to make sure we were really clear about capital improvements because as we all know and we heard this evening, there's a lot of improvements to be made at the high school. And so we wanted to be really clear about the funds that we were talking about and the discussion that we wanted to have was about capital improvements. So not basic maintenance, maybe there's some people are concerned about The grass isn't short enough, or there's too much trash, or whatever the other concerns, those are important, but they're not capital improvements. And so capital improvements are big projects that really dramatically change the facility and the property. Next slide. And so we shared some approximate numbers during these engagements. We talked about how the bond that had been just completed is a total of $63 million that was spent, $12 million of which was spent at the high school. And again, these are approximate numbers. And we shared that some of the examples of the bond projects that were completed using this bond included landscaping, HVAC systems, locker room floors, the library carpet, and classroom tile and flooring. And then we shared that now we have approximately $23 million that we could utilize for additional capital improvements. $14 million approximately in developer fees that have been accumulated over time. And then $9 million in what's called the Russian Fund, which are one-time funds. Once they go away, they don't come back. So that's $23 million. And that's for improvements for the whole district. And so we wanted to make sure that everybody understood that we couldn't use all 23 million at the high school. Next slide. And so then we asked the stakeholders who attended, so this was students that came to the student roundtable, staff that came to the staff roundtable, and the two engagements with families both in the morning and then in the evening. With limited funds, because that's what we have, although $23 million sounds like a lot of money, we have approximately $600 million worth of improvements that are needed. And so with unlimited needs and not very much funds, what are the top five most important things that the stakeholders believed should be improved at Memorial? Next slide. And so we had engagements on September 14th with students. We had engagements on October 13th with staff. And then on November 16th, we had two separate engagements with families. We had over 220 people at these engagements. Attendance was really fantastic. Across the board, what we determined from the input of those folks is that there's three universal priorities that all the groups said were a priority. The number one for every single group was a new track and field. It's a top priority. In addition, every group also said that water filling stations were super important. And then the last one, which we're not bringing to the board tonight, was every group talked about either renovating or adding bathrooms. So that one I think requires a lot more research, a lot more engagement to understand because, at least for myself, what first came up is, okay, are you just concerned that the bathrooms aren't clean? Or not enough toilet paper? Or what are we talking about here? So we intend to continue to talk with community about what, when you say improving bathrooms, what exactly do you mean? But in the meantime, we wanted to bring forth what was very clear. across all groups and that is the new track and field and also water filling stations. What's nice is that we have also heard from communities in the elementary and the junior high that water filling stations is a really big priority. So we decided to look not just at funding water stations at the high school but also what it would cost to do it across the district so that every school could have at least one water filling station and then From there, we could look at if it would be beneficial to have more in the future. Next slide. So that's it. So that was the process. I'm going to turn it over to Ms. Delacruz to talk a little bit about the funding and the dollars.

[9552] Marie dela Cruz: Thank you, Dr. Triplett. So the Track and Field Improvements Project includes several steps, and it will take maybe a year and a half or two years to complete the project. As many of our speakers have already mentioned, the track and field football field is in disrepair and in really poor condition. It's well beyond its useful life. It's probably over 30 years old since the last time we've done any renovations. The natural turf has uneven surfaces. They create tripping hazards and unsafe conditions. And again, the track is in very poor condition. The scope of the work of this project would include demolition of the existing track and field, some grading, drainage, concrete, fencing and gates, field striping and logos, the synthetic track, artificial turf, and new goalposts. The preliminary cost estimate for this project is $6.3 million. And that includes the planning, because we need to hire architects, engineers, design. And when the construction begins, there's inspection and testing fees. There's also the division of state architect approvals, and then the construction. So it doesn't include the bleachers or the press box at this point. With the water bottle filling stations, we're looking to add the water bottle filling stations to replace one water fountain at each of the elementary schools and two at each of the secondary. So that's two at the junior high and two at Newark Memorial High School. and then one at McGregor. The cost of the water stations is not only for the unit itself. It also includes installation. So in some cases, we may need to add electrical or there may be some carpentry work and some other work that's involved in installing the station. So it's not just purchasing the unit, but the work that goes to install the unit and whatever existing conditions may be at where they're being installed. So the estimated cost for the water stations is $169,000. And again, that does include some preliminary design and developing bid documents, because all of this will need to go out to bid, and the construction contracts. I think that's it. So total for both projects, estimated cost is about $6.4, almost $6.5 million at this time. And I just want to mention that The district did go through a facilities master plan process, and I checked the cost estimate from a couple of years ago. It was about $5 million, $5.5 million. So every year that we wait, the cost increases as well.

[9767] Phuong Nguyen: Thank you, Ms.dela Cruz. At this time, I would like to open it up for discussion amongst the board members. Student board member Torres, you have the floor.

[9777] Diego Torres: Thank you. So I think as we heard from many students, Today, we only have a handful of students today, but we could have got hundreds and hundreds of more who talked about this. I know we've talked about the pool needing improvements. But what we've heard from the community and what we've heard from the students is that, yes, the pool could use some improvements, but that's not the number one priority of the students. The number one priority of the students is a new field, a new track. And I know we've been hearing about this for years and years. We hear about all the problems. The list goes on and on, holes, injuries. It's embarrassing. How can students be prideful of a campus when they don't even want to go out to their fields? the PE classes use these fields. And I know we talked about, I know we heard some other community members talk about delaying the vote. And I just don't think that's necessary because what is there to delay? We've talked amongst the community, we've talked to over 200 people, the students, family members are both Spanish speaking and English speaking. So I just don't understand if we are going to delay this vote, if it's really necessary when we have all the information gathered. So that's all I have to say for right now.

[9837] Phuong Nguyen: Thank you, Student Board Member Torres. Member Zhang?

[9842] Bowen Zhang: Got a question for the water bottle refilling station. Can you repeat why the water bottle refilling seems to be more expensive than the general water bottle refuel, where you can probably get three to four thousand?

[9856] Marie dela Cruz: Yeah, so the cost does not only include the unit. It's not just buying the unit itself, because you can buy a unit for maybe three, four thousand dollars. But somebody needs to install it. And there's electrical involved. And depending on

[9871] Phuong Nguyen: plumbing also.

[9872] Marie dela Cruz: Oh and plumbing and depending on where you're installing it so maybe there's some carpentry work that needs to be done so the existing conditions also play a role that's why that's one of the challenges that we've had in installing the water bottle stations is because we can't just buy the unit it's just like installing a drinking fountain it involves more work

[9903] Phuong Nguyen: Pretty much, like a bathroom remodel.

[9906] Bowen Zhang: So for the $6.3 million price tag on the track and field, I do see we have contingency factored into that. So my question is, if this $6.3 million is just a placeholder, or that's the maximum we're going to be spending? Is this a placeholder, or this is a cap?

[9924] Marie dela Cruz: This is a preliminary budget, and there is a contingency built in. There's a design contingency, 10%. It's about $446,000. There's a change order contingency of about $223,000. And we've also built in cost escalation.

[9942] Bowen Zhang: So do you think this is the cap, or do you think this is?

[9947] Marie dela Cruz: I wouldn't say that. It's really hard to tell because once we get into design and engineering and getting a better idea of the current cost conditions, we could update the... So the cost can potentially go over 6%? It could.

[9966] Bowen Zhang: One last question. After today's vote, Is the board going to be weighing on additional staff as we go through RFP and voting on individual item? Is there any future weighing for the board? And the reason I'm asking this question is I do have another new board member that reached out to me yesterday asking me to give her a chance weighing on this item. And if there are future inputs or decisions that the board will need to weigh in and vote on, I think I'm okay with

[10001] Marie dela Cruz: Greenlighting this tonight if this is the final vote then I don't think the request on the other new board member not not member Jones a member Thomas I think will be reasonable to me Yeah, this is the first step in the process So as we hire consultants get involved with choosing an architects the board will be involved in that Once we have a preliminary design we present that to the board so the board can weigh in So this is just the very first step in the process is getting your blessing, getting authority to move forward so that we can start hiring consultants. We can start the design process. We can start getting some feedback from our stakeholders and go through all of the necessary approvals because that all takes time. And once we do get into, like I said, hiring contractors designers the board will be able to give us input and approve those contracts.

[10066] Phuong Nguyen: Member Zhang any other comments? Member Hill. Thank you.

[10073] Aiden Hill: So I just like to remind the board and then maybe this is new news to the public but basically facilities planning has been going on for a number of years. And some recent big efforts happened prior to my tenure here. There was a very large effort that happened November 17. Well, actually, I shouldn't say. So the presentation that I have was on November 7, 2019, where there was a massive effort to look at all of Newark Unified's facilities requirements and to put together a massive plan. And it was done by a company named Atis. And just to give you a sense of the comprehensive nature of this effort, they went through and they actually did workshops with the community, with the entire community, over the course of about a six month period. So started in 2018, November of 2018, And then the last workshop was finished in 2019. So it was a very thorough process. And when you look at all the people that were involved, they put together a number of different workshops and participants. So there was a district-wide visioning workshop. There was a district-wide, I'm sorry, district leadership workshop. They had workshops with all school sites. They had workshops with Newark Junior High, Newark Memorial, and then they had a Makerspakes workshop. And they had a total of 62 workshops across the entire district. So this isn't just for one school. This is across all schools. And if you look at the number of stakeholders that were involved in this process, We had 90 elementary school stakeholders. We had 29 junior high school stakeholders. We had 55 high school stakeholders, a total of 174 stakeholders. So it was really a comprehensive process. And it came up with a very large, they identified a number of different potential improvements. If we fast forward, however, and we go and we look at last year when we were putting together the goals for the prior year. We identified, and there was a lot of discussion about this, that we wanted to create a goal, so create safe, attractive, and inviting learning facilities and appearance of schools. So this is goal 4A for the 21-22 district and superintendent objectives. And there was a lot of discussion about, well, why do we need this? We already put a plan together, right? We just, a couple of years ago, had gone through and done a very comprehensive plan. But the discussion ultimately was, we need to do this and that we're going to put this in. And then we put as our measurement, we said, engagements are conducted with stakeholders and a plan is presented to the board. A recommendation regarding pursuing a bond is also presented to the board for consideration. So this was both the goal and the measurement that was put together roughly about a year ago. It was about November. However, what then transpired is there were no workshops that were conducted. At least to my knowledge, there were no workshops. And certainly not on the comprehensive level that we did. in 2018 and 2019. What we did have, however, is we had in April of this year, we had Mr. Caputo, so RGM Kramer, who is the person who's put together these cost estimates, he came forward in April with a five-year facilities maintenance plan. And this was April 7th of this year. And for the most part, again, he didn't talk to anybody. There weren't any workshops. What he did was he basically went back to the plan that we said that wasn't good enough. And then he basically cherry picked. And it's really unclear. I wish that Mr. Caputo were here so that he could maybe speak to this. But he cherry picked out of that larger 2019 plan a list of both maintenance requirements and then also potential capital projects. And he identified also funding, and we talked about funding potentially coming from Fund 40 and also Fund 25. Fund 40, by the way, is reserves for capital outlay projects, which they were projecting as $9 million in our checking account. And this is for all of the districts. And then a capital facilities fund, Fund 25, roughly about $15 million. I think it's roughly about $16 million, actually, as of the unaudited actuals. So he identified the funding sources. But then what he presented to us was, here were the things that he presented in terms of capital improvements. Field irrigation repairs, new play structure in kindergarten area, new security fencing and gates, repair or replace security cameras, outdoor PA system, new sound system in cafeteria, pool repairs and improvements, replace bleachers, field improvements, and replace old portables with modulars. Now, we don't have any idea how he pulled this list together. By the way, there was no prioritization of this list, right? And so we don't know, well, this one's the most important, this one's the least important, We had no idea around timeframes. We didn't know which one was going to start when and how long it was going to take and when the target completion was going to happen. And also, we didn't have any costs for any of these. So here's the projects that he's identified, but we don't really have any plan and we don't have any costs. But he did break down the schools that potentially were in the scope of this. So the schools, these are all the people that potentially are all vying for this pot of money, which combined is roughly about $26 million for everybody. So BGP was identified in this. BGI was identified in this. Coyote Hills was identified in this. Kennedy was identified in this. Lincoln was identified in this. Schilling was identified in this. Newark Junior High School was identified in this. Newark Memorial High School was identified in this. And then those were basically all of the schools that were identified. And so again, we had a new plan now, a revised plan that came forward in April, although it was fairly bare bones. Just about roughly that time, We also, we were talking about going out for a bond. And so we hired a professional firm to actually survey the community. And it's important to understand that while students are definitely stakeholders, parents are stakeholders, staff are stakeholders, but also the taxpayers are stakeholders. And so we hired this firm to really understand what were their priorities. And this firm's name is Godby. And so they did a survey. in this May, and here's basically what they talked about.

[10548] Phuong Nguyen: Senator Hill, do you have a point to make? We would like to move this along.

[10553] Aiden Hill: Yeah, I'm providing context. I think you're losing some of our audience. So ma'am, I don't interrupt you when I'm speaking, so please don't interrupt me. I'm not. I'm just asking you to make a point. So I'm laying out the history because it's very important. So when they talked about what matters for the community, and this is a scientific study, right? So they listed out the top priorities. Quality teachers and staff was number one. Potential change in administration, change in board was number two. STEM, scientific equipment program was number three. If we go down to number 10, number 10 was facilities, gym, track, and pool. So these were the priorities that were coming from our community, from our larger community. Okay, but here's the important thing to understand. When they now actually talk about potentially facilities, when we're just talking about facilities, they listed out a number of different categories and they broke them down into tiers. The number one requirement that the community was saying that we need to focus in on was provide modern career training facilities to prepare students for college and in demand careers in fields like technology, skilled trades, et cetera. Number five, interestingly, and this is coming from the community in terms of priorities, replace aging and deteriorating portable classrooms with modern permanent classrooms. And then if we go way, way down to number 14, this is actually in tier two, maintain and upgrade student play structures, crap pavement, and sports fields with gopher holes and hazards. So as my fellow board members have said here this evening, right, I greatly appreciate everybody coming. I greatly appreciate your passion. I understand the importance of this. But I think that the thing that we need to consider in all this is that as Dr. Triplett said, we have one pot of money. We have 20, it's really two pots, but if you combine it, it's 26 million for the entire district. That basically, so, and we're talking about now, because we have not gone and engaged any of the other stakeholders that were identified in this report from Mr. Caputo. So we haven't talked about any of these other things. All of a sudden we're jumping ahead in line and we're saying, okay, we're going to push this to the front. We're going to spend 6.5 million on this. That accounts for, if you combine both of these, 25% of the total amount on one item Okay, and that basically, and we have no idea what the costs are for any of these other items that were identified. And we're being asked to make this decision in 30 minutes. We're being asked to make a decision on $6.5 million expenditure in less than 30 minutes. I have never been a part of a meeting where that type of protocol has been followed. I think it's very hasty. I think it's very irresponsible. And I know that all of the athletes here, that one of the things that's important for you, it's a part of sportsmanship, is fairness. And the question I would ask to you is, do you think that this is a fair process to go ahead and allocate and to try to allocate 25% of the budget when you haven't been able to, when you haven't engaged all of the other stakeholders in the community. I don't think you would think that would be fair, and I think that you would want to involve these people and to go through a proper process. And again, at the end, it may actually come out to say maybe this is the top priority and this is what we ought to spend. But I think that we're trying to make a very hasty decision, and I don't think that it's appropriate.

[10801] Phuong Nguyen: Does that conclude your comment? Yes. Thank you. Member Hill. Member Grindel.

[10806] Terrence Grindall: Yes. A couple of questions for staff first. So I just wanted to clarify, the number of the cost of these items is based on an estimate, not a bidding process. So there'll be a competitive bidding process, which often staff has in the past done things like having alternates as a way to manage the budget. And a future board will be able to look at that whole process. Is that an accurate statement? That's correct. Just wanted to clarify that and also just that this is really the first step it starts the process where you can investigate you can start investigating and moving forward and If we if we delay it it delays the ultimate completion of the project. Is that accurate as well? That's right okay, so one last question and then I have a statement so the Our staff has done a great job, in my opinion, of seeking grants and other funding sources for these kinds of projects. I'm assuming that staff will, in this case, also be looking at grants for water conservation or even sponsorships that could help pay for part of the cost of this facility. Is that accurate as well?

[10884] Marie dela Cruz: Yes, that is correct.

[10886] Terrence Grindall: That's heartening because I think there is some money out there for these things. So I think it's great that you're looking at that. OK, so there was another. This is my statement, so it won't be as long as member Hills. There was a community process. The community came out, engaged, told told us what they wanted. We need to honor that process. In my opinion, I think we need to move forward with this item. Clearly, clearly this. The speakers who were talking about the safety risks have very much got my attention. And hopefully we can address those issues on a maintenance level. As you indicated, Dr. Triplett, there's maintenance and then there's improvements. So I'd like to see, I hope we can address those issues like now, but I think we need to move forward on this project. And the water bottles, also very important. There's a lot of kids who are, You know trying to fill their bottles and the old and the old water fountains. I've seen it when I've toured campuses So I think the water bottles Are also very important and we need it. We need to get these product. We need to get this process started There will be plenty of details to come later for the board To to be looking at and to be able to customize this and to to value engineer the project as it goes forward so I'm and I'm very much in favor of getting this project moving forward and getting it done so we can have a facility that we're proud of.

[10980] Phuong Nguyen: Thank you, Member Grindel. Okay, we won't hold out much longer. I just have a few comments. Pertaining to the facilities maintenance master plan that Member Hill had mentioned, that was done prior to me being on the board, so that was that was three years ago and as we all know change within what our need of scope is you know it changes over time so it's been it's been over well over three years now four years and and we can't do anything with that master plan because we don't have the money to be able to fulfill any of those master the master plan What was what was stated that needed to be done in the master plan? We did some of that with the previous bond money that we had Which I am very grateful to our staff our superintendent making sure that we spent that bond money down and yes, we did survey for another bond for this election, but you know that the the population that's being surveyed for this election is less than what would be normally turning out in a general election. So parents, we do need your help in 2024 to pass a bond to be able to improve further on facilities maintenance for all of our schools, not just the high school. But generally, yes, the high school is our flagship school. And we should really bring and improve look and maintenance to and the field to our school so that, yes, so that we can bring in students who want to be there, who want to play there and and have pride and ownership of our community. Right. I am a Newark Memorial grad and a student athlete, you know, graduated from Newark Memorial. So I understand and very emotional about what you guys have all stated tonight. And I am in full support. But again, I just want to, you know, for our parents here tonight, we really do need your help if we are to pass another bond in 2024. And that could be up to $270 plus million. And with that kind of money, we would be able to do some major, major improvements to our schools. And that would be amazing. So with that said.

[11128] Aiden Hill: Remember when I have one last comment, please. So just to clarify, we did upgrade.

[11135] Phuong Nguyen: I wasn't done.

[11136] Aiden Hill: Okay. So, it sounded like you're about to make a motion. So, I'd just like to make a comment before we make any motions.

[11145] Phuong Nguyen: You interrupted me. Yes, I was making a motion. I move to approve this item.

[11150] Aiden Hill: May I get a second, please? So, ma'am, I'd like to make a comment. Nope.

[11155] Phuong Nguyen: If I get a second, there will be a motion on the floor.

[11157] Aiden Hill: Excuse me. Excuse me. I'll second. Thank you. So, then I'm just going to speak over you because this is inappropriate. No. Oh, no. Yeah, this is inappropriate. Yes, so so it's him I think that we ought to have an informed discussion and member when has made as Incorrectly described this so they we do have a maintenance and a capital improvement plan And it was done by RJ M Kramer and it was provided to us on April of this year And so I listed this so this is not a three-year-old item

[11191] Phuong Nguyen: And the last thing... No, the facilities maintenance is a three-year-old item. But I understand that what you're stating is also what I'm saying is that, yes, we were presented with that item and it may have been prioritized by a consultant, but that's not what our community wants. And we've heard the voice of our community here tonight in loud volume, so... And according to Godly research... So I'm ready to, I have a motion on the floor.

[11220] Aiden Hill: And according to. Point of order. Excuse me. So normally, President Nguyen, the president does not make the motion. It's being brought by other people. No, that is not true.

[11230] Phuong Nguyen: Yes, it is. I am privy to making a motion as well. But I generally do allow other board members to make the motion.

[11237] Aiden Hill: So you just want to shut down discussion. You don't want to have any, so you want to make a $6.5 million decision in less than 30 minutes. It's highly inappropriate. And I will just, my last comment is the reason we did not go forward with a bond is because of feedback from the community. And the number one issue that they stated, which caused us to not go forward with the bond, is the district failed to deliver on their promises in the school bond we passed 10 years ago if they had not mismanaged their money

[11267] Phuong Nguyen: we would not need this tax increase that is correct the prior boards did not spend down the bond money this previous board and with minus you we all passed we spent down the bond money so we are entitled as a community to be able to pass another bond with our superintendent and our current staff who have been working diligently to be able to spend down the bond. So if prior boards did their due diligence and spent down that bond we would have had another bond pass in the in the past 10 years. So yes that is my assumption and I think that my assumption would have been correct because here are families here tonight who are telling you member Hill and other board members, that our facilities really suck.

[11316] Aiden Hill: What about the families that aren't here tonight? From all the other schools?

[11322] Terrence Grindall: How do they know? I believe there's a motion and a second. Can you call the question?

[11328] Phuong Nguyen: May we have the vote please? Student member Torres, how do you vote? Thank you.

[11351] SPEAKER_55: Thank you. At this point, we have three yeas and no from Member Hill.

[11356] Phuong Nguyen: Thank you. It passed. So. So I just really want to appreciate all of the students here tonight who came and spoke on behalf of and advocating for what they wanted, and also the families, the parents who also support their students. I thank you very much. And you guys are free to go. The item, unless you want to stay for the rest of the meeting and hear us fight about other things, that would be great. But you are more than welcome to go. Thank you. We're going to recess for five minutes. We're back from recess. Our next agenda item is 11 consent agenda personnel items. Are there any, would any of the board members would like to pull any items from the consent agenda personnel items? Member Hill? Thank you. We will pull 11.3. Make it a motion to approve increase in minimum wage.

[11859] Bowen Zhang: Move to approve the minimum wage increase. Thank you. I'll second.

[11863] Phuong Nguyen: Motion made by Member Zhang, seconded by Member Grindel. Student Board Member does not vote on this item. Board Yeas. Okay. On to Item 12, Consent Agenda and Non-Personnel Items. Are there any items that our Board Members would like to pull? Member Hill.

[11892] Aiden Hill: I want to pull 12.3, 12.5, 12.6, 12.7, 12.8, 12.9, 12.10, and 12.11. OK. May get a motion to approve 12.2, 12.4, and 12.12, 12.13, and 12.14.

[11919] Terrence Grindall: So moved.

[11919] Phuong Nguyen: Thank you. Seconded. Motion made by member Grindel, seconded by member Sean. How do you vote, student board member?

[11928] Joy Lee: Yes. Thank you.

[11942] SPEAKER_55: Just waiting for member Grindel. OK. Four yeas.

[11948] Phuong Nguyen: Thank you. OK, on to 13.1, Superintendent Report. Dr. Triplett.

[11956] Mark Triplett: Thank you, President Nguyen. We could have the deck up, please. So I wanted to talk about two things this evening in the Superintendent Report, the first being giving a little bit of an update and some more in-depth explanation of the policy manual process that we've been embarked on. I think there's been some questions and wanting more clarity around this process and the necessity of it. And then wanted to give an update on one of our top priorities, marketing, and just share a little bit about how things are progressing with the marketing campaign. So to start, next slide please. Wanted to talk about, like I said, board policy updates on GAMIT. Next slide. So as the board most likely knows, GAMIT is the platform where our board policies sit and that is a platform that is owned and operated by CSBA, the California School Board Association. At our, the Conference the annual education conference which and trade show which we just went to this past week and had the pleasure of having our Board member Alex board member Jones and board member Thomas there as well We did go to a couple of sessions related to board policies And so I thought it was it was informative and timely and wanted to include that in this presentation next slide So this is a picture that I took on my phone. Those are actual real back of people's heads there on the bottom. And so this is one of the first slides that were presented around this new gamut platform called Policy Plus and the process of transferring all of the board policies for every district from the old gamut to the new gamut. And so we there was a group of gamut experts that talked about this process and it was very confirming because it's actually what we are embarking on right now. And so it was good to know and actually no surprise because we have been engaging with gamut around what is the best way to do all of these policy updates. So what you see here is the start of their presentation. They said there's really three options for processing policies and doing the updates. One is the superintendent reviews them and sends them to the board. Two, the board creates a policy subcommittee to review and update the entire packet directly. Or three, the executive assistants discuss with the superintendent, distribute to cabinet, cabinet does a review, executive assistants compile and sends to board, and then board has an opportunity to review each policy. So that is, you notice it's highlighted because what CSBA said is that's the recommended one, number three. And what's nice is that is what we're doing. Next slide. They also, I know this is going to be hard to read, but you don't really need to read the whole thing, but they laid out a timeline of how the policy updates work. And so that's what we're going to go through in more detail right now on these next slides. So this is a little bit of background. On 2020, October 2020, CSBA migrated, like I said, all of the board policies for all districts over to the new digital platform called PolicyPlus. And part of that migration required cleanup and training, which happened for districts between January and June of 2021. For ours, we were one of, unfortunately, a handful of districts where the policy manual did not transfer correctly. So this is not something that was our doing, but rather just there was some districts that that happened as the CSBA did that. And so CSBA identified additional maintenance that was required for us as we tried to migrate these policies. So they did a cleanup. And then they provided access to our staff and our administrators who took the training from CSBA on how to do these policy updates. And then a new process was established by us based on the CSBA recommendations for how to update the policy manual. Next slide. And so this was what we created. So a log was created tracking all policies. And this is part of what Gamit does. And it offers the last approval date of the policy, and then the new approval date, and then helps to identify the department, which department is most directly related to any given policy. And then we assign that policy to that department so that they can then review it. We have 343 policies that migrated to the new gamut, and our goal is to update or readopt all of these policies by June 2023, which we've mapped out that if we have four policies per department, And all departments all five departments put forth the policies then we are approximately 20 policies per meeting which as I've mentioned to this board before is a is a major task a lot of work on the part of All of the staff as well as the board because the board has to read all these How am I doing so far? Mr. Gutierrez? Okay, and so a little bit about how we prepare then the policy drafts So the Department of Administrative Assistance selects the policies that correspond to that department. And that includes the Ed Services Department, HR Department, Special Education, Business, Superintendent's Office, et cetera. And then the policy is compared to what the CSBA, to the records on CSBA. And based on CSBA records, that policy is updated or brought to the board as is for re-approval. Policies that do need updating, what we do is we print the existing NUSD policy and we print the CSBA recommended policy. And then the department lead, executive cabinet or directors, managers, review the recommendation from CSBA. And where there are options available, in other words CSBA offers up most cases different options based on the needs of the district. Then the department and department lead selects the options that match the district's practices. Next slide. And then we go through editing and agendizing. So we assign the policy to administrative assistant on gamut. Administrative assistant edits the policy based on the direction from the department lead. The edits made for titles to make it more clear and to avoid confusion and then the policies are uploaded to the board agenda. The agenda requirements are such we add the attachments so the existing NUSD policy and the CSBA recommended policy. We add the policy revision history provided by the CSBA and we also provide information that we believe would be helpful to the board as the board's making the decision. And then the board is reviewing these, as we've been doing all fall, and I think it's been going along really well. Board members review the CSBA recommendation, the agenda item background, and they compare that to the existing policy. And then the board has the option, of course, of requesting changes to additions to the recommended policy or any deviations from CSBA that the board thinks appropriate. And then the changes are made during the board meeting and staff will bring back with requested changes as a second review After the approval the executive assistant then updates the approved The approval date on gamut and publishes the updated policy for public viewing So that's the process that we've developed. It's pretty comprehensive and It is very time-consuming but a lot faster than some of the things that have happened in the past So as you can see here, one of the past practices was to color code and then redline and identify different changes based on that color code. This is not what CSBA recommends, but you see the samples here of how this was done in the past. I do believe this is probably why we got backlogged in terms of updating policies, because this was done with good intentions, but at the time, without PolicyPlus, This was really one of the only options available, but it was even more time consuming. And in contrast, the current process, as you all know, is that the CSBA offers up notes, as you can see on the right side, that help explain any sort of updates, any revisions, any sort of options that are available for the district and the board. And then we provide all the background information that we think would be helpful to the board in terms of making their decision on the actual board agenda. So that's our process. I did want to include this other slide from that same presentation, same back of the head there. Nobody moved. Because something that did come up with the board members that attended this with me is that some board members were able to engage with Gamut staff afterwards. And they did bring up this option of having Gamut do a policy development workshop with us. That would be to try to, rather than doing these one by one, to do a big sweep. all the policies and do an update devote like maybe three days or maybe more of Absolute attention on part of the staff and members of board But then to be able to take care of the policies and update them in one fell sweep So I bring that up because I think there is some interest It sounds like on the part of some board members and I believe that this may be coming back in the next couple in the next month or so and it is an option if we want to explore that option as well. In the meantime, we want to continue to keep moving on these board policy updates, keep getting through them, and providing you with the options to review and then approve. So that's the policy manual update. The other part I wanted to share about is marketing campaign and give you a little update here. This is some data points from Instagram. And that has been a big focus this fall is to really continue to build and grow our Instagram, make it more dynamic and attract more followers. So you see on the left side is data from the last 90 days, an overview. It includes how many accounts we've reached. How many accounts have engaged? And I'll explain a little bit more about that. And then how many total followers we have, and if we've seen any increases. And so then on the right side, just to start with that one, you see how many accounts we've reached. So in the last 90 days, we've reached 9,547 accounts with our Instagram, which is super exciting. You notice below it says negative 17.7% from the prior 90 days. That's because in prior 90 days, we actually invested paid money for some paid ads that went out to even more people. And so it's actually pretty remarkable that we've hit so many accounts, even without paying for any additional ads in the last 90 days. Next slide. And then in terms of followers, look at that beautiful number. Four digits, woo! So we have finally hit 1,000. We're really excited. It's actually, I've learned that it's much harder to grow followers than one would think. It's very incremental. But since we've started with our new campaign, it's actually happened a lot quicker. And you can see we have 10% increase in followers from previous 90 days. And then the last item there, engagement, is we've engaged 886 accounts. And you can see what that means. That's Instagram jargon. It means that the individual not only looked at the post or the reel, but then actually shared it, replied to it, spent some time with the actual post, which is significant in terms of engagement. So that's up 13.4%. The other thing that I wanted to share out is we have completed, with the help of our marketing campaign partners, Presidio, An annual report for 21 22. So this is really exciting. We're really delighted This has this has been posted on our website and it's being promoted and we also sent out mailers to every every family in the district to be able to access this using a QR code. And so what we did is we tried to do an annual report that's a little bit more contemporary than your traditional annual report that would be readable and accessible to anyone, not just to the policy walk, so to speak. We are planning on doing another annual report in the spring around, I believe spring, is that right, Ms. Delacruz? Or summer? Summer. That will be more thorough, but we really wanted to get this one out because we really wanted to be able to share with the community some of the achievements and the things that we've been working on this past year. So I'm not going to go too deeply into this, but we can just go to the next slide. You can see we share out all of your wonderful pictures. I'm sorry, Board Member Torres, but you weren't on here at that time. And then some information, some important statistics about budget, expenditures. Next slide, please. And then some of our initiative last year. So middle school transition, information about that. The, oops, sorry, go back. Environmental literacy as well as dual language immersion and how that was grown last year. And then of course the STAR Academy and the work that's happening there. And then some statistics and data, demographic data around our enrollment and as well as our student demographics and some of the awards we've won. Our schools have won in PBIS in the last year. And then lastly, the facility improvement initiatives, including our solar panels and electric buses, and then our partners. Some of these we've been, we've had as partners for some time, and then some are really excited that we're growing partnerships as we speak. In particular, some of our industry partners that we've been able to connect with that are really engaged in supporting the Star Academy has been something really, really exciting. And next steps here in the marketing campaign, we're planning on launching our enrollment campaign specifically. That's revving up. And then we're also planning and developing our recruitment campaign that's going to be happening a little bit later in the upcoming school year. And that is the superintendent's report for this evening.

[12933] Phuong Nguyen: Thank you, Dr. Triplett. Any comments? Student board member? Member Zhang? Any comments? Member Hill, any comments?

[12940] Aiden Hill: Yes. Thank you. So one comment and one question. So regarding the marketing campaign, so as many of you know, right, Twitter's been in the press recently and Elon Musk purchasing them. And although it hasn't been a secret prior, but, you know, Elon Musk is really exposing this, the fact that Twitter doesn't make money. So there's lots of activity, there's lots of posts, there's lots of sharing, but Twitter doesn't make money. And so his job is to figure out how we're going to make Twitter make money. So my question, and this goes back to marketing, is all good marketing firms have basically outcomes that good ones have outcomes that they've identified. And it seems to me that the outcomes that we've requested and the reason that we did this whole campaign was to figure out how are we specifically going to improve enrollment and how are we going to improve retention or possibly recruitment of new teachers. And so what are the metrics that the marketing group is giving us to track our success in those areas? So that's my question and then I'll follow up with my comment after that or my other question.

[13016] Mark Triplett: Yes, so We could come back and talk in more detail about the marketing campaign and probably even have Presidio come and share out some of the things. They have a number of different tools that we're about to roll out and utilize. But essentially, we're looking to, like you said, Member Hill, to recruit new families as well as retain the families that we have. And when you have, for example, more viewers on Instagram, when you have more accounts reached, and when you have more engagement, that signifies that there's families and students and community members that are getting the information and also seeing all of the good things that are happening in the district. But there's other, and then likewise with recruitment and retention of staff, some of those metrics are really making sure that we are fully staffed and that we that we're able to retain as many teachers as possible. The marketing campaign obviously isn't the only factor in that. That's, as I'm sure you're aware, is much more nuanced and complicated than that. But the marketing campaign, we believe, will be a boost, or that's the intention, is that it's a boost to both those numbers. So both enrollment numbers as well as staff recruitment and retention numbers.

[13105] Aiden Hill: And thank you. Yeah, and I'll just wait until the board requests, because I think I'll take you up on your suggestion. I think that we ought to have Presidio come and explain how the actions that they're taking are going to produce concrete results for us. So that was question one. And then question two is, I can't remember whether it was the meeting prior or two meetings ago where you and your staff were having a quick discussion around the free and reduced meal program. And I know that in the past, we've had some challenges with that. And I know that we've been going out and trying to increase our participation there. And I just would like to know, basically, have we completed our efforts? And what percentage of our district at this point that we have responses from is eligible for this program?

[13163] Mark Triplett: You're talking about eligible for?

[13166] Aiden Hill: For free and reduced meal program.

[13172] Mark Triplett: Yeah, it's not exactly what we were doing. I think we have been tabulating those numbers. Right. Do you want to talk about them now, or should we bring that back at a?

[13185] Marie dela Cruz: We don't have the final numbers yet. OK, thank you.

[13190] Phuong Nguyen: If you don't mind, my friend Dahlia, I'd like to comment on Member Hill's question. I just want to thank staff. I know that they've been really diligent about sending reminders and letters home to families and staff, to families, to make sure that they fill out the form. But on top of that, including myself, because I did not fill out the form, I got a call. So I know that staff, office staff, from all the sites have been calling families because I got one and I did complete the survey with them and they were very helpful. And no, no, no, no. The wonderful part is that staff took the information and completed the form for me. So I really appreciate that and just want to let staff know. Thank you. So, yes, they're doing all they can, Member Hill.

[13244] Aiden Hill: Sorry. Do we know when that's when we're targeting to have that? You said we're still working on it.

[13250] Marie dela Cruz: Yeah, it's connected to the CALPADS process. So our staff is still working on submitting it to CALPADS. And normally it's due mid-December. So we're almost there.

[13265] Phuong Nguyen: Thank you. Member Condell?

[13268] Terrence Grindall: Yes, so I just wanted to compliment staff and your consultants on the look and feel of the annual report. And also just to comment that the Instagram and the other social media hits are about our eyes looking at it. Because you can make a great pitch piece, but if no one sees it, it's not doing anything. So understanding that the goal is to actually retain staff, retain families, and attract new families. But we can't get there if we don't have quality information that's easy to digest and that people are seeing it. So I just wanted to stress that. But one question I had was, in this 90-day period, all that addition happened just by people being interested. We didn't do any ad buys at all.

[13330] Mark Triplett: That's correct. Yeah, it's kind of remarkable. Because when you do do the ad buys, obviously, then they increase your views, essentially, to a larger market. Yeah, this time it was really just the level of engagement, for lack of a better word, of the posts that we've done, the reels that we've done, and we're really trying to step up our game.

[13355] Terrence Grindall: Great. Thank you. That's all I have.

[13357] Phuong Nguyen: Thank you. I don't have any comments. I just wanted to thank the superintendent on the staff report, and the annual report looks really good. Thank you. new business item 14.1 grant 2023 to 2026 yes member can we i'd like to make a motion that we extend our meeting time until 11 o'clock okay thank you thank you for the motion i'll make it a second i'll second motion made by member hill seconded by member grindel student board member how do you vote to extend the meeting to 11 I'm hopeful we will be out of here by 1015, but we'll see. And actually, student board member, you're free to leave if you like. Thank you. Okay, on to new business. Thank you, Ms. Gutierrez. On to new business item 14.1, grant 2023 to 2026, Alameda County Healthcare Services Agency Mental Health Services Act Partnership Program, Dr. Triplett.

[13433] Mark Triplett: Thank you, President Nguyen. So we're really excited about this. This is a really amazing opportunity for additional funds for mental health. And I'm going to turn it over to Assistant Superintendent Pierce to talk a little bit about the details here.

[13449] Nicole Pierce-Davis: Thank you. So this is an opportunity for us to continue to partner with Alameda County. What you see before you today is just a letter of intent. The hope is that if this goes well, on December 15th, we'll bring to you a contract as well as a subcontract. So this is money coming into the district. We've been a partner with Alameda County Public Health and they reached out to us and gave us the opportunity to kind of apply for this grant. And so far, again, the letter of intent shows you that they're taking us up on our proposal. So what this includes is a mental health clinician, an additional one brought into the school district, who has slightly less restrictions around Medi-Cal, non-Medi-Cal use, which as many of our clinicians know is a huge gap in our services currently and will be very much needed and utilized if we are able to move forward with this. The total grant amount is over $250,000 through 2026. However, for this year only it would be $90,000. So that includes the cost of a clinician and then additional sources for parent workshops, professional development, and student leadership initiatives that are in alignment with the grant itself. There's plenty of information in the purpose and background. I'm happy to answer any questions. But again, this is a letter of intent and the following meeting, our hope is that we can bring to you a contract as well as a subcontract with EBAC to bring in an additional clinician, which We have identified a potential candidate. That was a huge concern last year when we'd get money, but we couldn't find the actual people to fill the positions. And in this case, we actually have already identified a potential candidate for this position. So we're really excited.

[13567] Phuong Nguyen: Thank you. Thank you, Ms. Pierce. Any comments, Student Board Member Torres? Any comments, Member Zhang?

[13574] Bowen Zhang: So this can be used for both medical and non-medical students, right? I think before the problem is the medical people, they do have mental health service, but the donut hole is the people that use the commercial health insurance with their parents do not have access to mental health. This is filling up the donut hole, right?

[13593] Nicole Pierce-Davis: You are absolutely correct.

[13598] Phuong Nguyen: Any other comments, members?

[13600] Jodi Croce: Member Hill?

[13602] Aiden Hill: Yeah, thank you, Ms. Pierce. So, right, as we all know, You know, there's always overhead costs. And what I'd like to understand is, have we calculated out, if we were going to bring, if we were going to take on this grant, the impact to us and to people that are not covered under this dollar amount? So, I mean, so first off, who's going to coordinate this? So from a leadership perspective, and then how many resources, you know, kind of outside do we need to coordinate this effort? And do we have a sense of the cost of that?

[13637] Nicole Pierce-Davis: We actually don't need too many additional resources and I just want to apologize real quick. I misspoke. I said 250. I meant 520. So I got my two and five mixed up. My apologies. 520 over that thousand between now and December 31st of 2026. So the nice thing about this is we already partner with Alameda County Public Health Department. We have a few people who come in and support us. One of whom is Victoria Garcia who's very well known and has been working in Newark for some time now. And so together we will help coordinate this, but we already partner with EBAC. So some of these items are already in place. So for instance, the reporting of the grant dollars, we need to do that as part of our cost processes anyway. And so the nice thing about bringing in an EBAC clinician is that those processes for reporting are almost the same. So the additional work won't be too much to try to set up something new for these new grant requirements. Because again, we already report it in this way. And as you know, the data is really important for us to show that these types of resources are valuable in our school sites. There will be some coordination, right? So some of my time will be taken. Some of Ms. Garcia's time will be taken in order to coordinate this. But I think given that one of our priorities is social emotional learning this year, it feels very much in alignment with what we're doing. I also think back to our PAC and our LPAC processes from last year and families raise up the need for more mental health resources again and again and again and again. So again, I do think this is well worth the time and effort, and it's aligned to our goals as a district.

[13742] Aiden Hill: And you're the one that's responsible for coordinating from a leadership perspective.

[13746] Nicole Pierce-Davis: I will be working with Victoria Garcia in partnership.

[13749] Aiden Hill: Does she report to you?

[13751] Nicole Pierce-Davis: She works with Alameda County Public Health Department. So we partner. It's a community partner.

[13756] Aiden Hill: So you're so you're there.

[13757] Nicole Pierce-Davis: So, yes, I will be responsible for the district from the district side. Yes. Great. Thank you.

[13763] Phuong Nguyen: Thank you, Member Hill. Member Grindel.

[13765] Terrence Grindall: I just wanted to say I really welcome these resources to our students. It's really exciting that we're going to be able to provide this service. So thank you for your work on this.

[13779] Phuong Nguyen: Thank you, Ms. Pierce. And thank you, members. Also, recently, Stanford had a study that was done in regards to students, what's happening to students and their mindset, and how their mind has changed because of the pandemic. I don't remember the actual study but I remember reading it and so this is very welcomed and in support of our students and with their mental health services. So I'm excited for us to be able to continue to provide these services to our students. Thank you.

[13818] Bowen Zhang: We accept a letter of intent with Alameda County Healthcare Services Agency.

[13822] Phuong Nguyen: Thank you. Motion made by Member Zhang. May I get a second, please?

[13827] Terrence Grindall: Second.

[13827] Phuong Nguyen: Seconded by Member Grindel. Student Board Member, how do you vote? Yes. Thank you. OK. On to item three. Sorry.

[13842] SPEAKER_49: Not yet.

[13842] Phuong Nguyen: Oh, sorry. OK. We got four yeas. Thank you. On to item 15, consent agenda, pulled agenda items. And we're starting with item 11.3, the PAL report. Member Hiltz.

[13868] Aiden Hill: Great, thank you. So, Ms. Waters is not here, so I'm not sure if, who's gonna be able to speak on her behalf, but we'll give it a shot. So on the current PAL, we've got a section called Additional Duties for Certificated Employees. So can somebody explain to me, so Ms. Torres is a social science teacher, can somebody explain to me what this item is?

[13895] Mark Triplett: I think you saw that, or we all saw this on the last PALs as well, so it's the same thing. It's additional hours for We're Apex? Yeah, I believe in this case it is Apex. Is that correct, Ms. Pierce?

[13912] Nicole Pierce-Davis: I believe so, and Ms. Torres does have a social studies credential.

[13916] Aiden Hill: Okay, great. And then just sort of the last question, because I know that this came up from the prior meeting, because we were, you know, per basically the requirements, we have to have a certificated teacher certificated in the particular subject matter area of whatever they're overseeing. And so if there's a social studies course, right, we need to have somebody that's certificating in social studies. And I know that in the last meeting we talked about Ms. Venegas, and I think that the discussion was is that she's in the process of getting her credential. Is she getting her preliminary credential? Do we know for Spanish?

[13957] Mark Triplett: I'm sorry if it's about a different board meeting and a different report.

[13960] Aiden Hill: I'm Okay, well, so then so then I guess the question that I have is Since we we have to have certificated teachers in each of the areas that Apex is providing coursework. Do we have? Certificate teachers with the proper certifications in all areas for the apex courses that we're offering

[13985] Nicole Pierce-Davis: Sorry, do you mind? I want to clarify one point before Dr. Triplett answers. I do believe that we said in our core subjects, there are certain electives. I just want to be sure we're all clear and on the same page. There are certain electives where it is OK for the teacher of record not to be credentialed in that particular area. Because again, students are working on APEX independently. but we as a district created a policy where the core content, and I don't have that in front of me, because I wasn't prepared to answer that.

[14012] Aiden Hill: I just wanted to clarify, though, for our public. Sure. Well, that was partly my follow-up question, because that was the request that I had from Ms. Waters from the last time, is because we identified that Ms. Hodges was teaching electives, but her social, but her credentials actually in social studies. Do you have a question about this Powell's report? Yeah, no, so I have a question about, since it's connected to this, I'm asking, do we have for APEX all the courses that we're providing properly certificated teachers overseeing those courses? So that's my question.

[14051] Mark Triplett: We can certainly double-check. I believe so, but we go back and confirm. I don't think that's related to what's on this Powell report.

[14058] Aiden Hill: But again, it's unfortunate that Ms. Waters is here because she was supposed to follow up with me regarding with Ms. Hodges because I specifically asked because it's my understanding that you cannot have anybody go and oversee an electives course. So I, as a CTE teacher, in order for me to teach my CTE class at Cupertino High School, I had to get an additional basically teaching credential in that area. So I believe that that statement was incorrect. And I would like, and Ms. Waters had committed that she was going to come back with an answer. Unfortunately, she's not here. So I'd like to request and make sure that we get an answer to that question in the next meeting.

[14101] Terrence Grindall: This item is, it's not about that. This item is for the PAL report. That's what's agendized. That's the only thing that can be discussed at this time.

[14110] Aiden Hill: That's great. Well, it seems like we deviated quite a bit from that, Member Grindel, so. OK, that's the only question I had.

[14117] Phuong Nguyen: OK, may I get a motion to approve the PAL report, please?

[14121] Terrence Grindall: So moved.

[14121] Phuong Nguyen: Thank you. Motion made by Member Grindel, seconded by Member Zhang. Student board member does not vote on this item. Please vote on board docs. Thank you.

[14142] SPEAKER_55: Four yeas.

[14147] Phuong Nguyen: Thank you. And on to the items that we had pulled on consent, non-personal items. Item 12.3, member Hill.

[14161] Aiden Hill: Do we have Mr. Caputo here? No. We don't?

[14165] Mark Triplett: No, Mr. Caputo is not in the room.

[14168] Aiden Hill: Well, he's not online.

[14174] Mark Triplett: Yeah, it sounds like he is online. He is online? Yes, that's what I just said. He's online. OK, great. Mr. Caputo? If you have a question, please direct it to us.

[14189] Marie dela Cruz: Yeah, Mr. Caputo is here for the high school presentation.

[14193] Aiden Hill: OK.

[14193] Marie dela Cruz: So he's not here to present on his contract.

[14196] Aiden Hill: OK. Well, he has a contract. Right. And so I would imagine that he would be the best one to be able to comment on his contract. Ask us and we'll see if we can answer for you. OK, that's fine. So. So my question is, is so he's listed out that he's going to be doing what he calls general planning services. And if you look in section one, it says basic services shall include review of prioritized projects defined by the district, review of district budgets and other district information. And then we go down to determining how projects can be packaged and establish a program outline, project budget, and cost estimates, and preliminary planning and construction schedule. And if you then go in and look at his exhibits, so this is, I believe, exhibit A, he lists out the scope of the planning services. And so McGregor Fence, CUPCCAA, BGP Parking, But then we've got water stations and Newark Memorial High School field. And we've got water stations for $24,704 and Newark Memorial High School field for $36,904. But what I'm a little bit confused about is we just approved a $6.5 million project and included that in that were cost estimates, pretty detailed cost estimates. So my question is, were those cost estimates that he put together, were these fallen under this scope of work?

[14318] Marie dela Cruz: The projects that are listed under Exhibit A, if you can see their potential projects, and we did anticipate that they would be helping us for the field improvements and some of the work that They did for this, they have not billed us for.

[14335] Aiden Hill: So what you're saying is that we're continuing the practice of asking vendors to do work without contracts and purchase orders in place.

[14348] Marie dela Cruz: Well, we have some carryover contracts with Mr. Caputo. We're transitioning from the bond projects into general projects right now. And this contract is very similar to what we had with the bond projects. It's just that the funding source is different, and now the projects have changed. And we're trying to plan ahead so that we do have a contract in place for the work that's going to be done.

[14372] Aiden Hill: So then that's my question. right, is that the cost estimates that were presented up to us this evening for both the water stations and for the field, that those are covered under a different contract and a different purchase order.

[14392] Marie dela Cruz: No, OK. So the projected cost estimate here is for the planning that we are going to be doing for the water stations and the field. So all of the work moving forward, including helping us find a consultant, helping us with architects, engineers, putting specs together. All of that work still needs to be done. So that's what's included in this cost estimate.

[14421] Aiden Hill: No, no, no, no. You're not understanding what I'm saying. So for 14.1, the $6.5 million project, there were two cost estimates included that agenda item to detailed cost estimates and so my question is is those detailed cost estimates for 14.1 are they were they done under a different contract and a different purchase order or are they falling under this contract right here the work that they did for the cost estimate correct for 14.1 that would have been under a different contract

[14463] Marie dela Cruz: This is for moving forward.

[14465] Aiden Hill: So can you provide to me the contract and the purchase order that that's tied to? Because it is a little bit confusing. And the concern that I have, and this was outlined also by our auditors in July, that we just in their small survey of a variety of purchase orders, that they were finding that work had been authorized And vendors were working without purchase orders in place. And then shortly before the work was actually about to be billed, the purchase order got put in place. And then right after that, a warrant appeared, literally within days of the purchase order. And so I'm hoping that we're not going to see the same thing here, where we're going to approve this, and then we're going to see a purchase order for $60,000. in the next two days, and then we're going to see a warrant for $60,000 two days after that.

[14526] Marie dela Cruz: OK. So the estimates that Mr. Caputo provided, similar to what he had provided to us, are like conceptual. They're not being billed. It was something that he did. For us to prepare for this board meeting. Is that what you're asking?

[14546] Aiden Hill: Yes, so you're so you're telling me that that we're not going to see a all of a sudden a warrant show up in the next couple of weeks for Water stations and for Newark, you know for this planning and for the field planning That are actually under this contract that hasn't been approved yet, right?

[14575] Mark Triplett: So just to be clear, if this is approved, they will be doing work around the water stations and the Memorial High School field because there is ongoing, continuous planning work that needs to be done. Right, but what I'm talking about... I understand what you said. I understand. I just want to make sure I'm clear that you may see but it's for work that hasn't been done yet versus work that's already done.

[14602] Aiden Hill: Right, but so there's a difference between a purchase, so I would expect to see a purchase order for this entire amount, not just pieces, right? And then also I would expect to see warrants that are coming months later, but we wouldn't see a warrant that comes in that's tied to this field effort and this planning effort that if there's any cost that was incurred that that's tied to a different contract and a different purchase order.

[14629] Mark Triplett: I think we both understand what you're saying. And what I'm saying is they very well might start working on this contract immediately after it's approved. And so you might see a warrant before a couple of months. But it's based on work that's happened since this is approved.

[14646] Aiden Hill: OK, so then again, that's fine. But I just want to make sure because literally I'm going to read to you right now. from what our accountant said. Our accountant literally said, we've got a problem with purchase orders. And they say, we recommend that purchases be initiated after receiving a signed purchase order. And they noted a number of different situations where that wasn't the case. So we have an internal controls issue. And we saw this even just recently. We saw the work that was done by school services where, again, we had work that was started prior to a purchase order being in place. This is a very bad practice, and it's a violation of financial controls, and we cannot continue this. And that's not being opposed to this. Excuse me, sir. Excuse me, sir. And I want to make sure that the cost estimates that were put together for us this evening for 14.1, that if we're going to be charged for those, that those are coming under a different contract and a different purchase order, but they're not going to be paid against purchase orders here.

[14716] Terrence Grindall: We have heard this same accusation four times and the staff has four times said no that they were that the work that was done for 14.1 was done under different a different purchase order. What's in front of us now is this contract and I move approval.

[14734] Phuong Nguyen: May I get a second please?

[14738] Bowen Zhang: I'll second it.

[14739] Phuong Nguyen: Motion made by member Grindel seconded by member Zhang. Student board member how do you vote? Yes. Thank you.

[14746] Aiden Hill: Oh, I'm sorry. So I would like Member Goodell for you to withdraw that. Because I didn't have a chance to finish.

[14761] Phuong Nguyen: I'm sorry, Member Hill. We're not going back. The motion, there was a motion, there was a second, and we voted. That's fine.

[14769] Aiden Hill: I know you guys don't believe in free speech.

[14771] Phuong Nguyen: That is not true. You have so much time.

[14773] Aiden Hill: You should cut me off before I was finished.

[14776] SPEAKER_55: OK. No, he did not. Because at this point, President Wynn, we do have three days and one note from member Hill.

[14784] Phuong Nguyen: Thank you. OK. You know, you're never mind. I'm going to keep my comment.

[14791] SPEAKER_55: President Wynn, at this point, we are on item twelve point five through twelve point ten policies.

[14798] Phuong Nguyen: Member Hill, you have the floor.

[14802] Aiden Hill: So, again, and we brought this up in the last meeting. So, and I know, I understand from Superintendent Triplett's report that he's proposing that we follow a different practice for how we handle these board policies. But the prior practice actually gave us visibility into changes that were going on. And as we talked about in the last meeting, We don't have that visibility because we don't see markups. And it would be one thing if these were purely and only CSBA language that was being put in. There's some level of assurance there. But as Ms. Waters indicated in our last meeting, staff has been making changes to these, but we don't have visibility into those changes. So we have a problem with how this process is working. And we don't we don't we the board do not have visibility Into really who's putting what in and these are our policies And so I really think that we ought to set these aside and get this straightened out with a different process So that's just a general comment. But there there was one in particular that that I was concerned about and that is So it was 12.8 high school parking lots. So the recommendation is that the board rescind this policy. And the reason is that CSBA doesn't have a policy like this, basically. But as I would remind the board, just as you have federal laws and state laws and local laws, so CSBA is a state organization. They're not going to have policies that are customized at a local level. We have a policy. We have a closed campus policy for our high school. And part of the enforcement connected to that is how we monitor our high school parking lots. And so, and all of a sudden eliminating this and allowing students to get in their cars and either come in late or to leave in the middle and go somewhere and come back, I believe it's a violation of our closed campus policy. And it also is potentially a safety and a liability issue. And again, just because CSBA doesn't have that policy at the state level, we have our own policy. And I think in order to be consistent that we ought to We had to keep this in place and not rescind this. So I don't know if we want to deal with these separately. Maybe we deal with this one first, 12.8. I'd like to motion that we keep this policy in place, that we not rescind it.

[14990] Phuong Nguyen: Did you want clarification from staff?

[14992] SPEAKER_55: President Nguyen, just for a point of clarity with regard to the contract, the agenda, last meeting, all items were approved under a second additional motion. If we are going to be separating them, then I ask that we take an individual.

[15008] Phuong Nguyen: That's fine. I am in agreement with you. We will. We can take them individually. So we'll start with 12.8 since Member Hill started with that one. Can we? OK. OK. OK.

[15020] Terrence Grindall: No problem. I'd like to hear staff's response.

[15025] Mark Triplett: Ms. Pierce, do you want to clarify?

[15027] Nicole Pierce-Davis: Sure. And I do appreciate bringing this up. It was not rescinded just because CSBA did not have a similar board policy. In fact, when we raised it, we realized it had not been updated since 1996. And so the first thing we did was went to the high school administration and said, please review this policy. What is our current practice? And if you notice there in the policy, it says the administration will determine exceptions to this policy and essentially gives administration sort of full autonomy to make those decisions based off of what's going on at the school. And what we found is because students are attending ROP, excuse me, ROP classes, as well as Ohlone classes throughout the day, that it just seemed like it was an outdated policy. That being said, they do not intend to open the campus up. They do not intend to open the parking lot up. In fact, in most cases it still is locked throughout the day, but it is open slightly earlier for students who do have an open period towards the end of the day or do need to go to those classes. So the what administration asked is please give us the ability to kind of be To be flexible as we continue to update our programs And so again, we're taking actually the school's lead in this case in making the decision to rescind So again, not not made just with the intention because CSBA doesn't have it. It really does it was done with thoughtful intent Thank you.

[15117] Aiden Hill: Mr. Pierce. It's my understanding though that we've had fairly lax enforcement of the closed campus policy. And so I'm concerned that if at the local level, at the school level, that there's lax enforcement, even though it's a violation of our closed campus policy, that that lax enforcement will quickly get extended to the high school parking lots.

[15140] Mark Triplett: Thank you for your comment.

[15145] Phuong Nguyen: I'm in agreement with staff that this policy should be rescinded because the current practice does not apply and And it's not to say that, you know, once we rescind it, that we can't come up with a new high school parking lot policy. And I think that that's what we should be, you know, looking towards doing. But the current policy as it is now is really outdated and doesn't apply with how the high school students are functioning correctly. And this would ultimately limit and cause some liability for the district. So I'd like to motion approval and take staff recommendation to rescind the board policy. May I get a second?

[15193] SPEAKER_13: I'll second that.

[15195] Phuong Nguyen: Thank you. Student member Torres, how do you vote? Yes.

[15212] SPEAKER_55: OK. We have three yes and one no from Member Hill.

[15218] Phuong Nguyen: Thank you. Item 12.5. Member Hill.

[15223] Aiden Hill: I think we can take these quickly because the rest of them are basically the same issue. I'm asking that we table the The updates of these policies until we get in a process in place that allows us to have visibility into markups Particularly staff markups. So that's my request that we table this until we have a process so that we can view the markups Thank you May get a motion to approve policy 12.5.

[15255] Bowen Zhang: I Guess is there any second for memory or motion?

[15261] SPEAKER_55: Point of order. There was no motion. Oh, sorry.

[15264] Phuong Nguyen: That was a comment. He did not make a motion.

[15266] Aiden Hill: I made a motion.

[15267] Phuong Nguyen: OK. OK. Member Hill. Sorry.

[15270] SPEAKER_55: Sorry. Point of order. If there is a motion, Member Hill, can you please remake it?

[15274] Aiden Hill: So the motion that I'm making is that we table 12.5 until we get proper markup visibility around staff modifications.

[15289] Phuong Nguyen: Do we have a second? I do apologize, there is no second. May I get a motion to approve the recommended action for 12.5?

[15302] Terrence Grindall: So moved.

[15303] Phuong Nguyen: May I get a second? A second. Thank you. Motion made by Member Grindel, seconded by Student Board Member Torres. How do you vote, Student Board Member? Yes. Thank you. OK, on to item 12. I'm sorry.

[15325] SPEAKER_55: Okay, we got three yeas, one no from Member Hill.

[15330] Aiden Hill: Thank you. 12.6, I'm making a motion that we table this item until we have a proper process in place to have markups visible, particularly from staff.

[15348] Phuong Nguyen: Thank you. There is no second at this time. May I get a motion to approve item 12.6?

[15354] Bowen Zhang: Point of order, is there a way I can make motion, like since the remaining issues are similar or the same, can we make a motion to approve 12.67? No, because we went out of order.

[15367] SPEAKER_55: Just because of the way BoardDocs works, you can. But now it really is creating a lot of confusion in the way the agenda platform is built.

[15376] Bowen Zhang: OK. I move that we approve 12.6, policy update on industrial accident and illness leave.

[15383] Phuong Nguyen: Thank you. May I get a second?

[15384] SPEAKER_13: I'll second that.

[15387] Phuong Nguyen: Motion made by Member Zhang and seconded by Student Board Member Torres. How do you vote, Student Board Member? Yes. Thank you.

[15404] SPEAKER_55: Okay, we have three yeses and one no from Member Hill.

[15406] Phuong Nguyen: Okay, item 12.7. Member Hill.

[15413] Aiden Hill: 12.7, I'm making a motion to table this item until we have a process in place to put proper markups reflecting test staff input.

[15425] Phuong Nguyen: Thank you. There are no seconds at this time. May I get a motion to approve the recommended action for 12.7? So moved. Moved by Member Grindel. May I get a second, please? I'll second. Seconded by Student Board Member Torres. Student Board Member, how do you vote? Yes. Thank you.

[15442] SPEAKER_55: Okay, on three yeas, one no from Member Hill.

[15456] Phuong Nguyen: Thank you. Item 12.9, Member Hill.

[15461] Aiden Hill: I'm making a motion to table item 12.9 until we can get a process in place to have proper visibility into markups made by staff.

[15471] SPEAKER_46: Thank you.

[15475] Phuong Nguyen: There are currently no seconds. May I get a motion to approve item 12.9 as the recommended action for 12.9?

[15484] Terrence Grindall: So moved.

[15484] Phuong Nguyen: Thank you. Seconded by member Zhang. Student board member, how do you vote?

[15488] Leonor Rebosura: Yes.

[15489] Phuong Nguyen: Thank you.

[15504] SPEAKER_55: OK, we got three yeas, one no from Member Hill.

[15509] Phuong Nguyen: OK, item 12.10.

[15510] Aiden Hill: 12.10, I'm moving that we table this item till we get a process in place to have visibility into staff markups.

[15525] Phuong Nguyen: There are no seconds at this time. May I get a motion to approve 12.10? I motion to approve 12.10. Thank you, Student Board Member Torres. May I get a second?

[15536] Terrence Grindall: I'll second.

[15537] Phuong Nguyen: Seconded by Member Grindel. Student Board Member, how do you vote? Yes. Thank you.

[15554] SPEAKER_55: Three yeas, one no. Member Hill?

[15556] Phuong Nguyen: Okay. Item 12.11. Member Hill?

[15563] Aiden Hill: I make a motion that we table item 12.11 so that we can make sure we have a process in place to view staff markups of this policy.

[15579] Phuong Nguyen: Thank you. There are no seconds at this time. May I get a motion to approve the recommended action on item 12.11?

[15586] Terrence Grindall: I'll move approval. And I wanted to comment that the staff's approach which is consistent with CSBA's, as was talked about in the superintendent's report, is actually more transparent and clear about what the changes are. So I've, that's my, but my motion is to approve.

[15605] Phuong Nguyen: Thank you. May I get a second, please?

[15608] Bowen Zhang: I'll second that.

[15609] Phuong Nguyen: Thank you. Motion made by Member Grindel, seconded by Member Zhang. Student Board member, how do you vote?

[15614] Leonor Rebosura: Yes.

[15615] Phuong Nguyen: Thank you.

[15624] SPEAKER_51: All right.

[15626] SPEAKER_55: OK. We have three yeas, one no from Member Hill.

[15630] Phuong Nguyen: Thank you. On to item 16.1, Board of Education Recognitions and Announcements. Student Board Member Torres, do you have any announcements tonight?

[15644] SPEAKER_13: No, not really. Well, tomorrow's Spirit Week, so I guess just it's flannel day tomorrow, so just wear a flannel, I guess. That's it.

[15652] Phuong Nguyen: Do we get to join you guys?

[15654] SPEAKER_13: Yes, of course.

[15655] Phuong Nguyen: All right.

[15656] Diego Torres: Thank you. There's also a coin drive, too. So if you want to donate coins, it's in the office at lunch. Or it's in the office most of the day, and then at lunch, it's outside. So if you want to donate coins, you totally can.

[15667] Phuong Nguyen: Oh, donate coins. All right. What happened if we just have cash to give you?

[15670] Diego Torres: Oh, you can totally donate cash, too. But it's like a competition between the Fremont schools. So cash actually subtracts points from the other schools. Oh, OK, OK. So if you want to, like, if you know someone at a different school, you can totally put cash in there to subtract points.

[15683] Phuong Nguyen: All right. Well, you know, I do work in Fremont, so I may have to go over there. Thank you. Perfect. Member Zhang.

[15693] Bowen Zhang: So I hope everyone had a wonderful Thanksgiving weekend. And I believe next meeting we will have first interim report. So that will give us a pretty good overview about how our finances are going. And last Saturday, I believe, in the morning, Lincoln Elementary has a winter wonderland. The invitation to me was too late. It was the night before, so I didn't get a chance to go. But I believe President Nguyen went there. I heard that was a very, very successful fundraising event for the Lincoln Elementary School. And lastly, obviously, this is the last meeting for Member Grundell. I enjoy working with you in the past two years, and I've known you before you got onto the school board, through the other various non-profit organizations that you've been involved with in the city. And I know you are still and continue to be a member of the Rotary Club, the Optimist Club, and recently the New World Educational Foundation. So hope you stay engaged and continue to volunteer your time in these non-profit organizations serving our low-income residents and our students.

[15766] Phuong Nguyen: Thank you, Member Zhang. Member Hill?

[15769] Aiden Hill: I want to echo Member Zhang's sentiments about hoping everybody had a good Thanksgiving. And I also want to wish a welcome to our new board members who are going to be joining us in about a week and a half.

[15782] Phuong Nguyen: Thank you. Thank you, Member Hill. Member Grindel?

[15786] Terrence Grindall: I want to welcome the new board members that are coming. It's great that you're going to be a fully staffed board. it's been a it's been a great experience working with all of you and um it's very rewarding and I hope that I helped make a difference and I'll continue to be and as as member Zhang indicated I continue to be engaged in our community to make new work a better place.

[15813] Phuong Nguyen: Thank you member Condell. Also I just wanted to appreciate the parent organization at Lincoln for organizing a wonderful um holiday breakfast fundraiser. I was able to join, and they had a wonderful turnout. There was photo opportunities. There was a lot of, I guess it was an auction, a raffle. And there was breakfast served to families there, and they had a wonderful time. So I did come a little bit later, around 11, and there was still a good showing. of families there and was able to interact with the families there and talk to some of the students. So we had a wonderful time. And I just really want to appreciate Member Grindel for all of his hard work and being a positive part of this, of our board makeup and for really supporting our students and really listening to what advocating for what they they want and and the change and and the positive outcomes that have have led to what we've been able to do the last couple of years despite the pandemic. So I just wanted to say thank you and I know that you will still be with us in partnership in the community and just wanted to wish you all the best. Thank you. And with that, on to Board of Education Committee reports. Oh, actually, I would like to also invite Member Grindel back to our board meeting on the 15th, and we'll have official recognition for him then. I'll consider it. You can't go just yet. Okay, on to item 16.2, Board of Education Committee reports. Member Grindel, this will be your last time reporting out on Mission Valley RRP.

[15940] Terrence Grindall: There is a meeting this week and this Thursday, I think. I've got it right. It's on my calendar. Don't worry. And I'll be attending that.

[15949] Phuong Nguyen: Thank you. Member Zhang, anything from SELPA?

[15955] Bowen Zhang: Yeah, last time I reported the SELPA meeting, I believe that was the last meeting for SELPA.

[15959] Phuong Nguyen: OK, great. Anything from EPIC, Member Hill?

[15964] Aiden Hill: Nothing.

[15966] Phuong Nguyen: Anything from the Audit Committee?

[15970] Aiden Hill: We have an Audit Committee meeting tomorrow at 6 o'clock.

[15972] Phuong Nguyen: Thank you. Nothing to report out on the bond and parcel tax committee. And then our NUSD liaison committee meeting from last month was postponed. So we don't have a new meeting date just yet. But that's it. It's in January. The fourth week in January. The fourth week in January. OK. All right, Board of Education requests. Are there any requests from our student board member, Torres?

[16002] Diego Torres: To enjoy December and to watch some great Christmas music and movies. And the World Cup. Yeah, and the World Cup, too. Just sucks that it's like really early in the morning, but it's fine.

[16014] Phuong Nguyen: Member Zhang?

[16017] Bowen Zhang: So roughly, I believe last month, the Department of Education in California released the official result for the class I think by tradition generally we have a printout copy for every board member to look at. I know that's public information already, but the printout report, I still look forward to see the printout report that's broken down by ethnicity, school, students, social economic status, and see how our students have an oral picture of how they did in this year's testing. That's my request. I mean, well I guess, Maybe we should, just like before, we'll have a future agenda to go over those results.

[16060] Phuong Nguyen: OK. So you want a staff report?

[16062] Bowen Zhang: Well, before, we generally, I don't know whether it's a staff report or just agenda to go over the results.

[16068] Phuong Nguyen: I think it's been a staff report in the past.

[16075] Bowen Zhang: OK. We can go for a staff report.

[16080] Phuong Nguyen: OK. Do we have consensus? Thank you.

[16085] Terrence Grindall: I won't be here to read it, but I still agree.

[16088] Phuong Nguyen: OK, thank you. Member Hill.

[16093] Aiden Hill: I have three requests. So the first request is related to marketing. And so I would like to request that we have the marketing company, I guess their name is Presidio, come in and present the approach that they're taking and specifically how their actions are going to be tied to outreach enrollment and retention recruitment of teachers. So that's my first request.

[16122] Bowen Zhang: I can second that.

[16127] Nancy Thomas: We have three.

[16129] Aiden Hill: Thank you. The second request is given that it is a requirement that as we are implementing APEX that is offered is administered by a teacher that is credentialed in that particular course, that we get an update on the courses that we're offering and a confirmation of the teachers, the credentialed teachers that are supervising those courses.

[16162] Bowen Zhang: Can you ask that question to Ms. Ingram-Water next time? I don't think this needs to be an agenda.

[16167] Aiden Hill: Well, it would seem like it was a big issue. this last time.

[16174] Phuong Nguyen: Apologies, but I think she wasn't here to clarify, so, you know, I think putting staff on the spot like that isn't necessarily resourceful, but if you had that general question, you know, in regards to the agenda item, I, you know, instead of, like you've normally done before, ask staff prior to the to the board meeting so that they can come prepared to be able to answer your questions, that would be great.

[16203] Aiden Hill: Right, and I had asked for information about that in the last meeting, and then she wasn't here.

[16211] Phuong Nguyen: I understood, and she isn't here this evening.

[16214] Aiden Hill: Right, so can somebody provide that information?

[16216] SPEAKER_55: Is there a majority of the board here?

[16221] Bowen Zhang: Eventually she's going to be here, right? Just ask her that question.

[16224] SPEAKER_55: Okay, at this point we have no majority?

[16226] Aiden Hill: No. OK. And the last request, because I wasn't allowed to finish my issue related to Mr. Kramer's contract. So it's my understanding, so that contract is $197,000 or something like that. And it's my understanding that at that level that we need to open that up for competitive bidding. And so I don't know if Ms.dela Cruz, you can comment on at this point around whether we went through competitive bidding for Mr. Kramer's contract or whether you need to bring back a status on that. But based on my reading of the public contracting code, it's a requirement at that level that we do competitive bidding.

[16288] SPEAKER_55: Point of order, is there a request?

[16290] Aiden Hill: Yes, so my request is either Ms. Delacruz can let us know whether this went through a competitive bidding process or whether they can come back at a future meeting and to describe the process that was used because it's my understanding that at that level that this needs to go through competitive bidding. So let me restate it again. So I can just ask you right now, since you're here, did we put this scope of work through competitive bidding?

[16329] SPEAKER_55: Point of order. Sorry, but for an order of discussion.

[16332] Aiden Hill: All right. So then I'll make it really simple. I would like Ms.dela Cruz to come back in the next meeting and describe the process for how we took this particular scope of work and put it through the proper competitive bidding requirements that are laid out by the contract code. That's my request.

[16355] Bowen Zhang: So before, when I have questions with Ms. Dela Cruz, I just email the superintendent and work to schedule a 30-minute Zoom session with Ms. Dela Cruz. Generally, that solves the problem. I think this will be more suitable in that context.

[16371] Phuong Nguyen: No majority at this time? Okay. Member Grindell, do you have any final requests?

[16379] Terrence Grindall: I hope everyone has a wonderful holiday.

[16382] Phuong Nguyen: Thank you, Member Grindell. I have one request. And I apologize, Superintendent Tripoli, I did not bring this up to you earlier. It just came to my mind today as I was reviewing CSBA. All the wonderful work sessions that we had at CSBA and I would highly recommend our board members, but not just our board members, but I would like for all of our staff to be able to have, especially our executive staff, to be able to have the opportunity to go to the CSBA conference, especially since next year we'll be in San Francisco, and there's so many valuable workshops that within the three days, there's so much context that, you know, Us as a board member can't even go to all of them. We had to select the ones that we really wanted to go to and then sit in them. But there was so much information that was inspirational, impactful, and inspiring, actually. So I came back really inspired, especially sat in on a lot of equity classes, and it really, I mean, I was, you know, it got me. So we're doing the wonderful work already here, but that's just one topic. There's multiple topics. There's lots of finance topics, budgeting, and then also administrative policy and everything like that. So I think it's worthwhile for all of us to be able to experience it, and then also for our board members to be there also with staff. And it's kind of like a team building. So I would really like that if we could do that for next year and make sure that we're able to budget for all staff to be able to participate. Thank you. The request is to be able to allow additional funding for our executive staff to attend CSBA.

[16516] Bowen Zhang: Only for next year? That's been, that's going to be in San Francisco or every year?

[16521] Phuong Nguyen: No, every, I think it changes but last year they didn't post all of the meetings because prior to that it was COVID. So this last year during registration we noticed and member Hill had pointed out that they had posted future CSBA conferences and so I would like for us to Okay, my request is that we make it a practice to include staff, executive staff, to be able to also attend CSBA with board members.

[16555] Terrence Grindall: Yes, that's fine.

[16556] Phuong Nguyen: Thank you. And obviously our student board member too. It was great, right? Okay, with that said, on to item 17.1. Superintendent, concluding comments, updates, and future agenda items.

[16578] Mark Triplett: Thank you, President Nguyen. So, number one, I do want to appreciate President Nguyen and our two new board member elects who would join me at the conference in San Diego. I concur with what you said, President Nguyen, that it was really insightful, really great opportunity to learn together and get to know each other and to engage in some really fantastic sessions. And then lastly, I think we'll have a chance to do more appreciations of Member Grindell next time, but I do want to say one now. Maybe. Oh yeah, that's right, maybe. So that's why I should say it now. Member Grindell, I just want to appreciate you on behalf of the whole district for your incredible commitment to the community, both the Newark Unified community, but then the whole Newark community. It really, just you embody what it means to be a real true community member and a leader of a community. I want to appreciate you for, we have a norm here in Newark Unified of bringing joy to the work. And it's really something that you do. You personify that, bringing joy and humor. Even in the most contentious conversations or challenges, you always bring that joy. So thank you for that. We're really going to miss that. And then just appreciate you for authentically engaging and being involved. You've been visiting many different schools with me, just been a real active board member, really the kind of board member that our district needs. And then lastly, just the profound positive impact that you've had on all of us and on the district. We know you're, even though you're You're not going to be sitting there. I know you're not leaving. And then you'll continue to be engaged. And it's been an honor to work with you. And you have been instrumental in us getting so much done that has never been done before. And so thank you for that.

[16705] Phuong Nguyen: Thank you. OK. Would you like to make a motion to adjourn the meeting?

[16711] Terrence Grindall: Absolutely. I'd like to move to adjourn the meeting.

[16714] Phuong Nguyen: May I get a second, please?

[16717] Bowen Zhang: I'll second that.

[16718] Phuong Nguyen: Motion made by Member Grindell and seconded by Member Zhang. Student Board Member, how do you vote?

[16723] SPEAKER_13: Yes.

[16731] Phuong Nguyen: Meeting adjourned at 10.34 p.m.

1. CALL TO ORDER

Meeting Practices and Information

Type Procedural IN-PERSON MEETING INFORMATION:

NUSD has opened its boardroom for in-person meetings and will follow the State's and Alameda County's safety guidelines for public gatherings. Please refrain from attending in-person meetings if you have any of the following symptoms: Loss of taste/smell Difficulty breathing Vomiting Diarrhea Fever Cough Headache Sore Throat Runny Nose For additional COVID-19 information please go to https://www.newarkunified.org/covid-19 or https://www.acoe.org/guidance

OBSERVE THE BOARD OF EDUCATION MEETING:

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in-person at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT:

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-card with the Executive Assistant.

Roll Call

Type Procedural TRUSTEES:

President Phuong Nguyen Vice President/Clerk Terrence Grindall Member Aiden Hill Member Bowen Zhang

STUDENT BOARD MEMBER:

Member Diego Torres

2. APPROVAL OF AGENDA

Approval of the Agenda

Type Action

Recommended The recommendation is that the Board of Education approve the agenda for this meeting. Action

PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

Motion & Voting The recommendation is that the Board of Education approve the agenda for this meeting.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Bowen Zhang
Not Present at Vote: Diego Torres

3. CLOSED SESSION

Public Comment on Closed Session Items

Type Procedural PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board. If a constituent wishes to address the Board on any agenda item, please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org.

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, � 54957, subd. (b)(1))

Type Action, Information, Procedural

PURPOSE:

Information will be provided by the Superintendent and Executive Director of Human Resources.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - NTA and CSEA

Type Action, Information, Procedural PURPOSE:

Information may be provided by the agency negotiator, Executive Director of Human Resources. Assistance from a legal firm may be provided.

The employee organizations include NTA & CSEA.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management

Type Action, Discussion, Procedural PURPOSE:

Information may be provided by the agency negotiator, the Executive Director of Human Resources, and the Superintendent. Assistance from a legal firm may be provided.

The employee organizations include NEWMA, Unrepresented Supervisors, and Contracted Management

CONFERENCE WITH LEGAL COUNSEL � ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(2) or (3)]

Type Action, Discussion, Procedural PURPOSE:

Information may be provided regarding significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One case

Recess to Closed Session

Type Procedural PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

4. REPORT OF CLOSED SESSION ACTIONS

Report of Closed Session Actions

Type Action, Procedural

PURPOSE:

If available, a report of the closed session will be provided by the Board President.

5. RECONVENE TO OPEN SESSION

Pledge of Allegiance

Type Procedural PURPOSE:

The Governance Team will recite the Pledge of Allegiance

6. STUDENT REPORT

Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

Type Information PURPOSE:

At regular Board of Education meetings, a spokesperson of each secondary school may make a brief presentation.

Discussion items may include updates, celebrations, and upcoming events.

1. Newark Junior High School

2. Alternative Education

3. Newark Memorial High School

7. RECOGNITIONS AND CELEBRATIONS

Staff Spotlight

Type Information PURPOSE:

To recognize the wonderful accomplishments of our NUSD Team.

BACKGROUND:

The presentation will be provided by the Superintendent.

School Spotlight: Schilling Elementary

Type Information PURPOSE:

The School Spotlight gives the Board of Education and the public an opportunity to hear the highlights, achievements, and initiatives at each school from the principals.

BACKGROUND:

The presentation and information will be provided by Schilling Elementary Principal Elba Herrera

File Attachments Schilling School Spotlight 12_5_22.pdf (6,964 KB)

8. EMPLOYEE ORGANIZATIONS

Employee Organizations

Type Information PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA: Sean Abruzzi

2. CSEA: Maria Huffer

3. NEWMA: Vicenta Ditto

9. PUBLIC COMMENT ON NON-AGENDA ITEMS

Public Comment on Non-Agenda Items

Type Procedural

PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

10. PUBLIC COMMENT ON AGENDA ITEMS

Public Comment on Agenda Items

Type Procedural PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

11. CONSENT AGENDA: PERSONNEL ITEMS

PLACEHOLDER: One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Increase in Minimum Wage

Type Action

Recommended The recommendation is that the Board of Education approve the revised hourly pay rates for Action classified non-management, unrepresented employees as presented to comply with the increase in minimum wage effective January 1, 2023. PURPOSE:

To update the rates for classified unrepresented employees to comply with the increase in the minimum wage from $15.00 to $15.50 per hour effective January 1, 2023.

POSITION CURRENT RATE NEW RATE Campus Monitor, Elementary $15.00 $15.50 Classified Substitute - Food Service Assistant $15.00 $15.50 Classified Substitute - Child Care Attendant $15.00 $15.50 Student Assistant $15.00 $15.50

BACKGROUND:

     The State of California minimum wage will increase from $15.00 to $15.50 per hour effective January 1, 2023.
     The hourly rates for the Elementary School Campus Monitor, Student Assistant, and Classified Substitute positions for the Food
     Service Assistant and Child Care Attendant are currently below the new minimum wage.
     All classified CSEA unit employees are currently paid above the minimum wage.

Motion & Voting The recommendation is that the Board of Education approve the revised hourly pay rates for classified non-management, unrepresented employees as presented to comply with the increase in minimum wage effective January 1, 2023.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Bowen Zhang
Abstain: Diego Torres

Personnel Report

Type Action

Absolute Date Dec 01, 2022

Recommended The recommendation is that the Board of Education ratifies the personnel report as presented. Action

PURPOSE:

The purpose is for the Board of Education to ratify the Personnel Report as presented.

BACKGROUND:

All personnel activities including new hires, changes in status, resignations, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 12-05-2022.pdf (188 KB)

Motion & Voting The recommendation is that the Board of Education ratifies the personnel report as presented.

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Bowen Zhang
Abstain: Diego Torres

12. CONSENT AGENDA: NON-PERSONNEL ITEMS

PLACEHOLDER: One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent Non-Personnel, except for agenda items:

PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent Non- Personnel, except for agenda items: 12.3-12.11.

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Bowen Zhang, Diego Torres

FIELD TRIP: Non-Curricular, Newark Junior High School 8th grade class to travel to Great America.

Type Action

Fiscal Impact Yes

Dollar Amount $25,521.00

Budgeted Yes

Budget Source ASB & Student Fundraising

Recommended The recommendation is that the Board of Education approves the field trip for the Newark Action Junior High School 8th grade class to travel to Great America. PURPOSE:

The Newark Junior High School community requests permission to take eight grade students on a non-curricular, field trip. Students will travel to Great America, Santa Clara CA. The objective of trip is to inspire and build relationships with and amongst students. To support their social-emotional learning.

     School: Newark Junior High School
     Dates: May 26, 2023
     Location: Great America, 4701 Great America Pkwy, Santa Clara, 95054

Chaperones:

     The ratio of adults to students on school-sponsored trips shall be based on the following formula:
            K-3 1 adult for every 5-8 students
            4-12 1 adult for every 10 students

No student will be denied due to a lack of funds.

BACKGROUND:

According to Board Policy, all trips in excess of 100 miles, non-curricular trips, and overnight trips require Board approval. The site principal and fifth grade teachers request permission to take students on an overnight curricular trip to attend an outdoor education/science camp program that is articulated with grade level curriculum. The programs are taught by credentialed staff members and camp staff and are viewed by the sites as a valuable part of the students' educational experience.

CONTRACT: RGM Kramer Contract for Facilities Projects Planning Services

Type Action

Fiscal Impact Yes

Dollar Amount $197,808.00

Budgeted Yes

Budget Source Fund 40 Special Reserve for Capital Outlay Projects and Fund 25 Capital Facilities Fund

Recommended The recommendation is that the Board of Education approves the General Planning Services Action Agreement with RGM Kramer for Facilities Projects Planning Services. PURPOSE:

To approve the contract agreement with RGM Kramer for facilities projects planning services.

BACKGROUND:

RGM Kramer has been providing bond planning and construction management services since October 2020. They were instrumental in assisting the district to complete approximately $8,000,000 in the Measure G bond priority projects including HVAC replacements, landscape improvements, asphalt replacement and repairs, and flooring replacement. Although the bond funds have been spent, there are several facilities projects that still need to be completed. Funds remaining in the Special Reserves for Capital Outlay Projects (Fund 40) and the Capital Facilities Fund (Fund 25) will be used to fund prioritized projects. RGM Kramer will provide facilities planning services for prioritized projects as defined by the district.

File Attachments RGM Kramer_Planning Services Agreement_12-5-22.pdf (148 KB)

Motion & Voting The recommendation is that the Board of Education approves the General Planning Services Agreement with RGM Kramer for Facilities Projects Planning Services.

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

RESOLUTION 2022.23.16 Declaring Surplus Instructional Materials

Type Action

Recommended The recommendation is that the Board of Education approves Resolution 2022.23.16 Action Declaring Surplus Instructional Materials. PURPOSE:

The purpose of this item is to obtain Board approval of Resolution 2022.23.16 Declaring Surplus Instructional Materials, declaring instructional materials that are no longer suitable for use as surplus.

BACKGROUND:

Surplus materials will be disposed of per Board Policy and Administrative Regulation 3270 Sale And Disposal Of Books, Equipment, and Supplies.

The property described in Resolution 2022.23.16 includes instructional materials used at elementary and secondary schools. Staff determined that items are damaged, obsolete, and/or no longer working.

File Attachments Resolution 2022.23-16 Declaring Surplus Instructional Materials.pdf (89 KB)

POLICY UPDATE: Board Policy and Administrative Regulation 4161.9, 4261.9, and 4361.9 - Catastrophic Leave Program

Type Action, Procedural

Recommended The recommendation is that the Board of Education approves the updated Board Policies and Action Administrative Regulations 4161.9, 4261.9, and 4361.9 - Catastrophic Leave Program. PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated Board Policy and Administrative Regulation 4161.9, 4261.9, and 4361.9 - Catastrophic Leave Program.

BACKGROUND:

This is the first reading of the attached policy and regulation. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The administration has reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy and/or regulation will be brought back to the Board of Education for a second reading.

The 4000 section of the policy manual is further divided into employee classifications to allow for variations in language, if needed, according to Ed Code and/or the Collective Bargaining Agreement:

    4000s All employees
    4100s Certificated employees
    4200s Classified employees
    4300s Management, supervisory, and confidential employees

In this case, the language in all employee classifications is exactly the same.

The district has not revised the policy and regulation since 2015. CSBA substantially revised and reorganized the policy and regulation in 2018 to clarify requirements for the catastrophic leave program. The policy recommends that donated leave be placed into a pool for eligible employees rather than earmarked for particular employees, and adds a notification to employees regarding the program. The regulation provides that donation of leave be made in writing to the superintendent rather than the board, encourages employees to retain sufficient leave for their own potential use, establishes a maximum amount of catastrophic leave that may be used by an individual employee, and provides that employees will be ineligible for catastrophic leave while receiving workers' compensation benefits.

File Attachments Existing NUSD BP 4161.9 Catastrophic Leave Program 12-05-2022.pdf (104 KB) Existing NUSD BP 4261.9 Catastrophic Leave Program 12-05-2022.pdf (86 KB) Existing NUSD BP 4361.9 Catastrophic Leave Program 12-05-2022.pdf (87 KB) Existing NUSD AR 4161.9 Catastrophic Leave Program 12-05-2022.pdf (89 KB) Existing NUSD AR 4261.9 Catastrophic Leave Program 12-05-2022.pdf (99 KB) Existing NUSD AR 4361.9 Catastrophic Leave Program 12-05-2022.pdf (100 KB) Recommended CSBA BP 4161.9 Catastrophic Leave Program 12-05-2022.pdf (218 KB) Recommended CSBA BP 4261.9 Catastrophic Leave Program 12-05-2022.pdf (218 KB) Recommended CSBA BP 4361.9 Catastrophic Leave Program 12-05-2022.pdf (232 KB) Recommended CSBA AR 4161.9 Catastrophic Leave Program 12-05-2022.pdf (464 KB) Recommended CSBA AR 4261.9 Catastrophic Leave Program 12-05-2022.pdf (453 KB) Recommended CSBA AR 4361.9 Catastrophic Leave Program 12-05-2022.pdf (460 KB)

Motion & Voting The recommendation is that the Board of Education approves the updated Board Policies and Administrative Regulations 4161.9, 4261.9, and 4361.9 - Catastrophic Leave Program.

Motion by Terrence Grindall, second by Diego Torres.


Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

POLICY UPDATE: Administrative Regulation 4161.11, 4261.11, and 4361.11 - Industrial Accident/Illness Leave

Type Action, Procedural

Recommended The recommendation is that the Board of Education approves the updated Administrative Action Regulations 4161.11 and 4261.11, and adopt Administrative Regulation 4361.11 - Industrial Accident/Illness Leave. PURPOSE:

The purpose is for the Board of Education to review the recommended changes, approve the updated Administrative Regulations 4161.11 and 4261.11, and adopt Administrative Regulation 4361.11.

BACKGROUND:

This is the first reading of the attached regulations. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The administration has reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the regulations will be brought back to the Board of Education for a second reading.

The 4000 section of the policy manual is further divided into employee classifications to allow for variations in language, if needed, according to Ed Code and/or the Collective Bargaining Agreement:

    4000s All employees
    4100s Certificated employees
    4200s Classified employees
    4300s Management, supervisory, and confidential employees

In this case, the language in all employee classifications is exactly the same.

Administrative Regulations 4161.11/4261.11 have not been revised by the district since the Board adopted it on 05/21/1996. Administrative Regulation 4361.11 has not ever been adopted by the Board. Since that time, CSBA has revised Administrative Regulation 4161.11/4261.11 two (2) times.

Administrative Regulation revised August 2013: MANDATED regulation recoded to merge former AR 4161.11/4361.11 - Industrial Accident/Illness Leave for certificated and administrative/supervisory employees and AR 4261.11 - Industrial Accident/Illness Leave for classified employees. Revised regulation clarifies that the district must set the maximum number of days allowed for such leave, which must be at least 60 working days in one fiscal year for the same industrial accident or illness, and provides options for the district regarding the process of issuing salary payments that take into account the amount of the employee's workers' compensation check. The regulation also clarifies retention of status and benefits, notification when leave is exhausted, and placement on a reemployment list when the employee is not medically able to resume his/her duties after all available leave is exhausted.

Administrative Regulation revised November 2012: MANDATED regulation updated to reflect NEW LAW (AB 1203) which (1) requires the district to grant a paid leave of absence to a reasonable number of classified employees serving as unelected members of an employee organization for the purpose of attending important organizational activities authorized by the organization and (2) requires the employee organization to provide reasonable prior notice to the district and to reimburse the district within 10 days of receiving certification of the district's payment of compensation to the employee.

File Attachments

Existing NUSD AR 4161.11 Industrial Accident llness Leave 12-05-2022.pdf (90 KB) Existing NUSD AR 4261.11 Industrial Accident Illness Leave 12-05-2022.pdf (90 KB) Recommended CSBA AR 4161.11 Industrial Accident Illness Leave 12-05-2022.pdf (354 KB) Recommended CSBA AR 4261.11 Industrial Accident Illness Leave 12-05-2022.pdf (434 KB) Recommended CSBA AR 4361.11 Industrial Accident Illness Leave 12-05-2022.pdf (556 KB)

Motion & Voting The recommendation is that the Board of Education approves the updated Administrative Regulations 4161.11 and 4261.11, and adopt Administrative Regulation 4361.11 - Industrial Accident/Illness Leave.

Motion by Bowen Zhang, second by Diego Torres.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

POLICY UPDATE: Board Policy and Administrative Regulation 5112.3 - Student Leave Of Absence

Type Action, Procedural

Recommended The recommendation is that the Board of Education approves the updated Board Policy and Action Administrative Regulation 5112.3 - Student Leave Of Absence PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation.

BACKGROUND:

This is the first reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The administration has reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back to the Board of Education for a second reading.

Board Policy 5112.3 - Student Leave Of Absence The NUSD board policy has not been revised since 2012. The language has been replaced to match the sample board policy provided by the California School Board Association.

Administrative Regulation 5112.3 - Student Leave Of Absence The NUSD administrative regulation has not been revised since 2012. The language has been replaced to match the sample board policy provided by the California School Board Association.

BP/AR 5112.3 - Student Leave of Absence (Revised 7/12) MANDATED policy updated to clarify authority to grant student leaves of absence and to encourage enrollment in an independent study. Regulation updated to more directly reflect the law, add legal citations, and clarify the signature requirements for the written agreement.

File Attachments Existing NUSD AR 5112.3 Student Leave Of Absence.pdf (66 KB) Recommended CSBA AR 5112.3 Student Leave Of Absence.pdf (97 KB)

Existing NUSD BP 5112.3 Student Leave Of Absence.pdf (65 KB) Recommended CSBA BP 5112.3 Student Leave Of Absence.pdf (103 KB)

Motion & Voting The recommendation is that the Board of Education approves the updated Board Policy and Administrative Regulation 5112.3 - Student Leave Of Absence

Motion by Terrence Grindall, second by Diego Torres.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

POLICY UPDATE: Board Policy 5112.8 - High School Parking Lots

Type Action, Procedural

Recommended The recommendation is that the Board of Education rescinds the Board Policy 5112.8 - High Action School Parking Lots. PURPOSE:

The purpose is for the Board of Education to review the recommendation to rescind Board Policy 5112.8 - High School Parking Lots.

BACKGROUND:

This is the first reading of the attached policy. The language is not sanctioned by the California School Board Association as this is a unique policy to Newark Unified. If any revisions are recommended by the Board, the policy will be brought back to the Board of Education for a second reading.

Board Policy 5112.8 - High School Parking Lots This board policy is specific to NUSD and has not been revised since 1996. In order to reflect the practices and recommendations of CSBA, the recommendation is to rescind this policy to reflect the recommended CSBA manual.

File Attachments Exisitng NUSD BP 5112.8 ^High School Parking Lots.pdf (64 KB)

Motion & Voting The recommendation is that the Board of Education rescinds the Board Policy 5112.8 - High School Parking Lots.

Motion by Phuong Nguyen, second by Diego Torres.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

POLICY UPDATE: Board Policy and Administrative Regulation 6159.2 - Nonpublic Nonsectarian School And Agency Services For Special Education

Type Action, Procedural

Recommended The recommendation is that the Board of Education approves the updated Board Policy and Action Administrative Regulation 6159.2 - Nonpublic Nonsectarian School and Agency Services for Special Education PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated board policy and administrative regulation.

BACKGROUND:

This is the first reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The administration has reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back to the Board of Education for a second reading.

The policy and regulation have not been updated since 2014. Since then, CSBA has made the revisions listed below.

(BP/AR revised 7/20) Policy updated to include the provision of nonpublic, nonsectarian school and agency (NPS/A) services in the comprehensive local plan of the Special Education Local Plan Area. The policy reflects NEW LAW (AB 1172, 2019) which requires districts to verify that the NPS/A provides staff training in the use of practices and interventions specific to the unique behavioral needs of the student population at the NPS/A. The policy also reflects the requirement for the district to pay the full amount of the school's tuition or, as amended by AB 1172, the fees for the agency. Legal cite for Education Code 56366.3 deleted as it has been repealed. Regulation updated to include the maximum term of the master contract between the district and NPS/A, expand the components of the contract in accordance with state law and regulations, and include the ability to terminate the contract for cause with 20 days' notice. The regulation also provides more detail regarding the annual IEP review focused on NPS/A students. The new section on "On-Site Visits" reflects NEW LAW (AB 1172, 2019) which (1) requires the district to conduct an on-site visit of an NPS/A the first time the district places a student at that NPS/A, and (2) requires the district to annually conduct an on-site monitoring visit to review the services provided to the student, the facilities, and the student's progress.

(BP/AR revised 4/13) MANDATED policy and regulation updated to reflect NEW LAW (SB 121, 2012) which prohibits the referral of a student with a disability to, or placement in, a nonpublic, nonsectarian school without the student's individualized education program team's agreement. The policy also adds material on out-of-state placements, applications for state waivers of legal requirements, and district verification of the school/agency's certification to provide special education and related services. The regulation was also reorganized and updated to clarify requirements for the master contract with a nonpublic, nonsectarian school or agency, including the process of making changes to the master contract.

File Attachments Existing NUSD BP 6159.2 Nonpublic Nonsectarian School And Agency Services For Special Education 12-05-2022.pdf (111 KB) Existing NUSD AR 6159.2 Nonpublic Nonsectarian School And Agency Services For Special Education 12-05-2022.pdf (178 KB) Recommended CSBA BP 6159.2 Nonpublic Nonsectarian School And Agency Services For Special Education 12-05-2022.pdf (142 KB) Recommended CSBA AR 6159.2 Nonpublic Nonsectarian School And Agency Services For Special Education 12-05-2022.pdf (158 KB)

Motion & Voting The recommendation is that the Board of Education approves the updated Board Policy and Administrative Regulation 6159.2 - Nonpublic Nonsectarian School and Agency Services for Special Education

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries


Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

POLICY UPDATE: Board Policy 6159.4 - Behavioral Interventions For Special Education Students

Type Action, Procedural

Recommended The recommendation is that the Board of Education approve the updated Administrative Action Regulation 6159.4 Behavioral Interventions For Special Education Students and rescind Board Policy 6159.4 Behavioral Interventions For Special Education Students PURPOSE:

The purpose is for the Board of Education to review the recommended changes and approve the updated Administrative Regulation 6159.4 Behavioral Interventions For Special Education Students and rescind Board Policy 6159.4 Behavioral Interventions For Special Education Students.

BACKGROUND:

This is the first reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The administration has reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back to the Board of Education for a second reading.

Administrative Regulation 6159.4 Behavioral Interventions For Special Education Students: The NUSD board policy has not been revised since 2014. The language has been replaced to match the sample board policy provided by the California School Board Association.

Board Policy 6159.4 Behavioral Interventions For Special Education Students (Revised 10/96): The language in this policy is incorporated into the administrative regulation and the policy was rescinded by CSBA.

File Attachments Existing NUSD AR 6159.4 Behavioral Interventions For Special Education Students 12-05-2022.pdf (120 KB) Recommended CSBA AR 6159.4 Behavioral Interventions For Special Education Students 12-05-2022.pdf (160 KB) Existing NUSD BP 6159.4 Behavioral Interventions For Special Education Students 12-05-2022.pdf (107 KB)

Motion & Voting The recommendation is that the Board of Education approve the updated Administrative Regulation 6159.4 Behavioral Interventions For Special Education Students and rescind Board Policy 6159.4 Behavioral Interventions For Special Education Students

Motion by Diego Torres, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

POLICY UPDATE: Board Policy and Administrative Regulation 7231: Architectural And Engineering Services and Board Policy and Administrative Regulation 7140: Architectural And Engineering Services

Type Action, Procedural

Recommended The recommendation is that the Board of Education rescinds Board Policy and Administrative Action Regulation 7231: Architectural And Engineering Services and adopt Board Policy and Administrative Regulation 7140: Architectural And Engineering Services. PURPOSE:

The purpose is for the Board of Education to review the recommendation to rescind Board Policy and Administrative Regulation 7231: Architectural And Engineering Services and adopt the replacement Board Policy and Administrative Regulation 7140: Architectural And Engineering Services.

BACKGROUND:

This is the first reading of the attached policy. The language is sanctioned by the California School Board Association. California School Board Association notations can be seen in the documents for the benefit of the Board. These notations will be removed from the final, Board approved policies. The administration has reviewed the recommended updates for accuracy and made revisions to reflect district practice. If any revisions are recommended by the Board, the policy will be brought back to the Board of Education for a second reading.

Board Policy and Administrative Regulation 7231: Architectural And Engineering Services The NUSD board policy and regulation have not been revised since November 1996. CSBA has rescinded Board Policy and Administrative Regulation 7231: Architectural And Engineering Services and incorporated the language into Board Policy and Administrative Regulation 7140: Architectural And Engineering Services.

(BP/AR 7140 revised on 10/19) Policy updated to clarify the district's responsibility to select a licensed architect and/or structural engineer as required by law when professional design services are used for the construction or modernization of school facilities and to address the need to comply with state safety and design standards. The policy adds the general duties of the architect and/or structural engineer and the circumstances under which design specifications must be submitted to CDE and the Division of the State Architect. Regulation updates the components of the selection process to more directly reflect the law and adds the district's authority, if negotiations with the most qualified firm are unsuccessful, to negotiate a contract with the second most qualified firm and then the third most qualified firm. The regulation also includes the option to award a contract to a single entity for both the design and construction of a school facility in excess of $1 million ("design-build" contract).

File Attachments Existing NUSD BP 7231 ^Architectural And Engineering Services 12-05-2022.pdf (100 KB) Existing NUSD AR 7231 ^Architectural And Engineering Services 12-05-2022.pdf (101 KB) Recommended CSBA BP 7140_ Architectural And Engineering Services 12-05-2022.pdf (76 KB) Recommended CSBA AR 7140_ Architectural And Engineering Services 12-05-2022.pdf (75 KB)

Motion & Voting The recommendation is that the Board of Education rescinds Board Policy and Administrative Regulation 7231: Architectural And Engineering Services and adopt Board Policy and Administrative Regulation 7140: Architectural And Engineering Services.

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

REPORT: Monthly Purchase Order Report

Type Action

Recommended The recommendation is that the Board of Education approves the Monthly Purchase Order Action Report as presented. PURPOSE:

The purpose of this item is to present a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases.

BACKGROUND: Based on the discussion at the Board's Study Session on January 6, 2022, staff is providing a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases. The policy states that "The Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days."

File Attachments Monthly Purchase Order Report 12-05-2022.pdf (100 KB)

REPORT: Contracts and Purchase Orders Authorized under Resolution 2020.21-025 (Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

Type Action

Fiscal Impact Yes

Budgeted Yes

Recommended The recommendation is that the Board of Education accept the update on costs associated Action with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) PURPOSE:

To update the Board on costs associated with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) from November 1, 2022, through November 30, 2022.

BACKGROUND:

On April 1, 2021, the Newark Unified School District Board approved Resolution 2020.21-025 delegating authority to the Superintendent or designee to procure necessary materials, equipment, and services that are needed to provide distance and/or in-person learning to mitigate the effects of Covid-19. Language in the resolution states "the Superintendent/Designee shall make periodic reports to the Board of Education and the public regarding implementation of this resolution and the costs associated therewith"; requiring the update provided here.

On June 16, 2022, Amended Resolution 2020.21-025 was approved. The amendment extends it to on or around June 30, 2023, and states that updates will be presented at the first Board meeting of each month.

VENDOR DATE PO NUMBER DESCRIPTION AMOUNT N/A *

*There are no contracts or purchase orders to report for the period of November 1, 2022, through November 30, 2022.

MINUTES: Minutes of the November 17, 2022, Regular Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approves the minutes of the November Action 17, 2022, Regular Meeting of the Board of Education.

PURPOSE:

For the board to review and approve the minutes of the November 17, 2022, Regular Meeting of the Board of Education

BACKGROUND:

The attached minutes are reflective of the November 17, 2022, Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

13. SUPERINTENDENT REPORT

Superintendent Report

Type Information

PURPOSE:

The superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

BACKGROUND:

The presentation and information will be provided by the Superintendent

14. NEW BUSINESS

GRANT: 2023-2026 Alameda County Health Care Services Agency Mental Health Services Act Partnership Program

Type Action

Preferred Date Dec 15, 2022

Fiscal Impact Yes

Dollar Amount $526,000.00

Budgeted Yes

Budget Source Mental Health Services Oversight and Accountability Commission under the Mental Health Services Act (MHSSA)

Recommended The recommendation is that the Board of Education accepts the letter of intent with Alameda Action County Health Care Services Agency (HCSA) for Mental Health Services Act (MHSSA) Partnership Program services. PURPOSE:

Alameda County Health Care Services Agency (HCSA) intends to contract with Newark Unified School District for Mental Health Services Act (MHSSA) Partnership Program services that aim to expand access to school-based mental health services for children and youth. The total amount for the contract is expected to be $526,000 for the period between January 1, 2023, to December 31, 2026, with approximately $90,000 reserved for the remainder of the 2022-2023 academic school year.

Finalized contracts are anticipated to be available towards the end of December and will be brought before the board for recommended approval at the next available board meeting. Funds will be allocated according to provisions of the funding source, such as hiring a new mental health clinician to support with services to non-medical students, parent and family workshops, professional development for staff, and funding for student health and wellness initiatives.

BACKGROUND:

School Health Initiatives are coordinated by the Center for Healthy Schools and Communities (CHSC), the Health Care Services Agency (HCSA) partners with school districts across the county to fund and implement school health initiatives, which are aligned with Alameda County's Vision 2026 goal of health care for all. School Health Initiatives deliver direct health and wellness services, create positive school environments, and provide consultation to schools to ensure the health and well-being of students, families, and their communities. School Health initiatives are powerful because they go beyond single programs. They coordinate the relationships and resources of a community toward a shared vision: healthy students learn better.

Improved access to mental health services is foundational to supporting children and youth to develop into healthy, resilient adults. School-community mental health partnerships offer an opportunity to reach children and youth in an environment where they are comfortable and that is accessible.

The purpose of the MHSSA is to establish additional mental health partnerships between county mental health or behavioral health departments and local education entities in order to provide increased access to mental health services in locations that are easily accessible to students and their families.

Funded by the State of California, the MHSSA services may include: at a minimum, services that are provided on school campuses, to the extent practicable, suicide prevention, drop-out prevention, placement assistance, continuum-of-care for students in need of ongoing services, and outreach to high-risk youth. High-risk youth shall include foster youth, youth who identify as LGBTQ+, and youth who have been expelled or suspended from school.

File Attachments

HCSA Letter of Funding Commitment to NUSD MHSSA 11-17-22.pdf (370 KB)

Motion & Voting The recommendation is that the Board of Education accepts the letter of intent with Alameda County Health Care Services Agency (HCSA) for Mental Health Services Act (MHSSA) Partnership Program services.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Bowen Zhang, Diego Torres

CAPITAL IMPROVEMENT PROJECTS: Track & Field Improvements at Newark Memorial High School and Water Bottle Filling Stations for All Sites

Type Action

Fiscal Impact Yes

Dollar Amount $6,477,625.00

Budget Source Fund 25 Capital Facilities Fund

Recommended The recommendation is that the Board of Education approves the projects for Track and Field Action Improvements at Newark Memorial High School and the installation of Water Bottle Filling Stations at all sites. PURPOSE:

To approve the projects for Track and Field Improvements at Newark Memorial High School and the installation of water bottle filling stations at all sites.

BACKGROUND:

Staff held community engagement meetings with students, staff and parents at Newark Memorial High School to determine priorities for major facilities improvement needs. The track and field improvement and water bottle filling stations ranked as the top two priorities.

Track and Field Improvements at Newark Memorial High School The Newark Memorial High School Track and Football Field is in disrepair and well beyond its useful life. The natural turf field has uneven surfaces that create tripping hazards and unsafe conditions and the track is in very poor condition. The scope of work for this project would include demolition of the existing track and field, grading, drainage, concrete, fencing and gates, field striping & logos, synthetic track, artificial turf and new goal posts. The preliminary cost estimate for this project is $6.3M. The cost includes planning, design, engineering, inspection, testing and construction. The project does not include the bleachers and press box.

Water Bottle Filling Stations Water Stations help to remedy health issues commonly linked to shared water fountains, provide an alternative to unhealthy drinks, reduce plastic waste, encourage better hydration, and give children a way to get enough water on a daily basis and keep them well-hydrated. The District has held engagement meetings and all sites have requested hydration stations be installed at their campuses. Elementary schools and MacGregor will receive one outdoor water station and Newark Junior High and Newark Memorial High will each receive two outdoor water stations. There is a range of costs for each station depending on the existing site condition. Certain locations may require power, abatement and parching of existing wall materials. This project may also include the cost to install two water stations which have already been purchased or donated to sites. The estimated project cost for the water stations is $169,125.

File Attachments

Cost Estimate- NMHS Track and Field 12-5-22.pdf (121 KB) Cost Estimate- Water Stations 12-5-22.pdf (58 KB) Capital Improvement Projects Presentation 12.5.22.pdf (1,425 KB)

Motion & Voting The recommendation is that the Board of Education approves the projects for Track and Field Improvements at Newark Memorial High School and the installation of Water Bottle Filling Stations at all sites.

Motion by Phuong Nguyen, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

NEW ACTION: Move 14.2 after PC - (moved to 10.2)

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Bowen Zhang, Diego Torres
Nay: Aiden Hill

15. CONSENT AGENDA: PULLED AGENDA ITEMS

PLACEHOLDER - Pulled Consent Agenda Items

Type Action

PURPOSE:

This is specifically a placeholder, and will only be used if agenda items from the consent categories are pulled for additional discussion.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately. Those items pulled will be discussed and voted on here.

16. BOARD OF EDUCATION: COMMITTEE REPORTS, REQUESTS, AND ANNOUNCEMENTS

Board of Education Recognitions and Announcements

Type Information

PURPOSE:

The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

Board of Education Committee Reports

Type Information PURPOSE:

The Trustees will provide an update, if available, on the committees of which they are members.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Board Committees 2022-23

Board Adopted on 12/16/21 Representative Alternate

Mission Valley Regional Occupational Center/Program (ROC/P) 1. Terrence Grindall 1. Bowen Zhang Executive Board

Regional Policy Board of Special Education Local Plan Area (SELPA) 1. Bowen Zhang 1. Alicia Marquez

Newark Teacher Induction Advisory Council (Formally EBIC) 1. Alicia Marquez 1. Aiden Hill

Audit Committee 1. Alicia Marquez2. Aiden Hill1. Terrence Grindall

Bond/Parcel Tax Committee 1. Terrence Grindall2. Phuong Nguyen1. Bowen Zhang

                                                                    1. Phuong Nguyen

City of Newark � NUSD Liaison Committee 2. Terrence Grindall 1. Bowen Zhang

Board of Education Requests

Type Action, Discussion, Information

PURPOSE:

This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

BACKGROUND:

The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward

The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting. Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board meeting. When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected to respond to new ideas based on current knowledge. Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The Superintendent will decide on the delegation of assignments to District staff. The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas. Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full Board to explore or proceed with implementing new ideas.

17. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Superintendent's Concluding Comments, Updates, and Future Agenda Items

                       AGENDA REQUESTS

Type Information

PURPOSE:

This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

18. ADJOURNMENT

PLACEHOLDER - Extend Meeting

Type Action

Recommended The recommendation is that the Board of Education extends the meeting to ____ P.M. Action

PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

Motion & Voting The recommendation is that the Board of Education extends the meeting to 11:00 P.M.

Motion by Aiden Hill, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Bowen Zhang, Diego Torres

Adjournment

Type Action

Recommended The recommendation is that the Board of Education adjourns this meeting. Action PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

Motion & Voting The recommendation is that the Board of Education adjourns this meeting at 10:34 pm.

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Bowen Zhang, Diego Torres

No minutes available.