Regular Meeting

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[470] Phuong Nguyen: Good evening and welcome to the February 3rd Newark Unified School District Board of Education meeting. This week is the start of Black History Month. It originated in 1926 and was formally recognized in the United States in 1976 by then President Gerald Ford and by every sitting president since then. It is a month where we honor as quoted by President Gerald Ford, the too often neglected accomplishments of Black Americans in every area of endeavor throughout our history. So with that, I'd like to call the meeting to order at 6.02 p.m. Thank you. And item 1.1, meeting practices and information. We are holding in-person board meetings at our district boardroom and are following the state and Alameda County safety guidelines for public gathering. Please refrain from attending in-person meeting if you have COVID-related symptoms. If you are not able to attend the meeting in person, you may observe the meeting via the NUSD YouTube channel, live transmission on Comcast channel 26, and we do have Spanish translation is available via Zoom. In regards to public comment, the public will have the opportunity to address the board regarding non-agendized matters and agendized items with a live audio-only comment via Zoom with advance notice requested by email at publiccomment at newyorkunified.org or a written comment by submitting a speaking card via email at publiccomment at newyorkunified.org or with live in-person comments by submitting a speaker card with the executive assistant. And on to item 1.2. Roll call, please, Ms. Croce.

[588] Jodi Croce: Thank you. Let's see. President Nguyen?

[593] Phuong Nguyen: Here.

[594] Jodi Croce: Thank you. Vice President Rundle?

[597] SPEAKER_29: Here.

[599] Jodi Croce: Member Hill?

[600] SPEAKER_36: Here.

[602] Jodi Croce: Member Zhang?

[603] SPEAKER_36: Here.

[604] Jodi Croce: Member Marquez? and student member is not present. Thank you.

[611] Phuong Nguyen: Thank you. So before the approval agenda, I'd just like to thank Vice President Grindel for taking covering for me on the last board meeting and overseeing the meeting. Thank you so much. So on to item 2.1, approval of the agenda. May I get a motion for approval?

[636] SPEAKER_20: Madam President, I move that we move to approve the agenda.

[641] Phuong Nguyen: I second. Motion made by Member Marquez, and seconded by Member Zhang. How do you vote, Member Zhang?

[650] SPEAKER_36: Yes.

[652] Phuong Nguyen: Member Marquez? Yes. Member Hill?

[655] SPEAKER_36: Yes.

[655] Phuong Nguyen: Member Grendel?

[656] SPEAKER_36: Yes.

[657] Phuong Nguyen: And I vote yes as well. So we have five ayes. Thank you. On to closed session. are there any public comments on closed session items?

[670] Jodi Croce: There are no public comments.

[671] Phuong Nguyen: Thank you. In closed session, we will be discussing public employee discipline dismissal release. Item 3.3, conference with labor negotiators and employee organizations, NTA and CSCA. 3.4, conference with labor negotiators, employee group, NEWMA and unrepresented supervisors and contracted management in regards to the chief business official. And item 3.5, conference with legal counsel, anticipated litigation. and 3.6 conference with legal counsel on existing litigation and item 3.7 student expulsion. At this time, we will be recessing to closed session. Thank you. We're sorry, I apologize for running late on closed session. Our next item on the agenda is, oh, I'm sorry, and there's nothing to report out on closed session. Our next item is 4.1, Pledge of Allegiance. Please all stand. And begin. I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation,

[5628] Diego Torres: under God, indivisible, with liberty and justice for all.

[5633] Phuong Nguyen: Thank you. All right. On to agenda item 5.1. There is nothing to report out of closed session. And on to item 6.1, student reports from Newark Memorial High School, alternative education, and Newark Junior High.

[5656] Mark Triplett: Thank you, President Nguyen, and good evening to the board and staff and public. Ms. Croce, I believe we are starting with Newark Junior High and our two students, is that correct?

[5683] Jodi Croce: Newark Junior High, you can unmute and you can share with us.

[5689] SPEAKER_05: Good evening, board members. My name is Muhammad Lulu, the ASB president of Newark Junior High School. We just had our January Spirit Week, which was last week. To end it off, we had a fun Friday where students could play games and win prizes. Now, we are now having an art contest for our yearbook cover. The winner's artwork will be chosen as the cover, and there will be awards for the runner-ups. Now I'm going to pass it on to Poorvi Sharma.

[5735] Jodi Croce: Ms. Poorvi Sharma is joining us now.

[5742] SPEAKER_05: She's saying that she can't unmute.

[5750] Jodi Croce: I'm trying to help her now. She should be ready.

[5763] SPEAKER_32: Good evening. My name is Forvi Sharma, the ASB vice president of NJHS. We are also going to sell Valentine grams next week. This includes combinations plus... Is the other student muted? This includes carnations, plushies, chocolate boxes.

[5801] SPEAKER_29: We are also going to start elections.

[5810] Jodi Croce: Can you turn off your video while you speak? Thank you. Just turn off your video while you speak, and then we won't get that feedback.

[5851] SPEAKER_32: We are also going to start elections for eighth grade officers and also for a ninth grade officer for the upcoming school year. Thank you.

[5860] Phuong Nguyen: Thank you, Mohamed and Parvi.

[5865] Jodi Croce: And now I'll share a video from the alternative education.

[5879] SPEAKER_30: Good evening, Superintendent, Dr. Triplett, board members, and CAS members. My name is Blanca Barron. I'm a 10th grader at Bridgepoint. I'm in leadership and also work on tobacco prevention. Last week's Bridgepoint held a second annual student wellness retreat. We practiced mindfulness, took a retro-thinking class, and had a staff-student softball game. Nearly half the whole student server raised a nine or 10 on a 10-point scale. Ross visited our school Monday and Tuesday. It was a mid-cycle visit, and we think it went well. Yesterday, students won our second quarter award. One student received perfect attendance for the whole quarter. Six received high credit earnings awards. 19 students were on the auto list for having a 30-point GPA or higher. Crossroad students received an award for milk. Berkman has had five early graduates. Crossroad has one early graduate. You're squared.

[5943] Phuong Nguyen: Thank you, Alexis. And our next student speaker is our student board member, student board member, Resendez-Ortiz.

[5955] SPEAKER_33: Thank you. Good evening, everyone. After last month's board meeting, a lot has been happening. A week ago, we successfully had our first town hall regarding gender identity, where other students, administrators, and I discussed how we as a community could be more inclusive towards everyone, especially regarding the opportunity of having gender-neutral bathrooms and respecting everyone's pronouns. I want to personally thank Dr. Triplett and Board President Nguyen for attending and being a part of our discussion. Additionally, the ASB class is starting off on Valentine's Day Carnation Fundraiser, where we'll be selling roses and candies to be sent to friends. We're also, at the same time, having our second merch fundraiser that started today until Valentine's Day. And last but not least, the class of 2024 is also having a Valentine's Bear Fundraiser, where they'll be sending adorable teddy bears. So stay tuned for all the beautiful gifts some of y'all will receive. Moving forward from the fundraisers, our Hats Assembly will be on March 11th during school, but also a second assembly as a night show for parents to watch all the amazing performances. Furthermore, elections are starting next week, so stay tuned for the campaigns. Lastly, to end with, I'd like to honor that this month is Black History Month, and every Friday in the Commons we'll be doing an event to honor Black History Month. This Friday, we will have an I Have a Dream banner, where students can write their own hopes and goals to thank the efforts of activists like Martin Luther King, Jr. Thank you.

[6047] Phuong Nguyen: Thank you, student board member. On to item 7.1, Staff Spotlight. Superintendent Triplett.

[6057] Mark Triplett: Thank you, President Nguyen. Ms. Croce, can we get the staff spotlight? Here we go. So this board meeting, we wanted to do a unique staff spotlight and really honor all of our school office staff for the incredible work that they've had to do with regard to keeping the school safe and doing close contact, contact tracing, group tracing. So we have two slides. Can we go to the first one, please, Ms. Croce? So this is a list of all of our elementary school office staff. And just wanted to, again, really appreciate the incredible work that they're doing well above and beyond with all of the phone calls and the communications home and the supporting students with testing, et cetera. So these are our elementary school office staff, both office managers and office clerks and site community liaisons. And if we can go to the next slide. And this is in our secondary schools, our office staff, which includes office managers, registrars, tenants, clerks, other support, and data technicians. So again, just want to really, really appreciate it. And I'll talk more about the COVID update in the superintendent report. But I really want to honor these folks who are in the front lines and are really doing amazing work.

[6146] Jodi Croce: supporting families, students, and staff.

[6169] Phuong Nguyen: Sorry about that. On to item 8.1, public comments on non-agenda items.

[6183] Jodi Croce: Thank you. We have a public comment from Mr. Eric Tam. Mr. Tam, you may begin.

[6190] SPEAKER_04: I wanted to just comment on last meeting's exchange in court at the Auditing Committee's charter between Dr. Triplett and Member Hill. After reading the charter, I can see why there was a misunderstanding between Member Hill and Dr. Triplett. Reviewing the charter with two different individuals who are familiar with that code, they both had differing interpretations too. First, Member Hill, I don't think Dr. Triplett had a malicious intent in terms of what you communicated. However, I personally do agree with your interpretation of the committee chart. Second, Dr. Triplett, I wanted to ask, why did we not put Ms. Lynn Klein for a board approval vote in January of 2021 for the first line of the committee charter, where it states that every other year on the first board meeting that a candidate must be approved by the board. I understand that in the following paragraph, there is a line that says that the termination date is per either a Board approval or a Board appointment or the latter of the two years termination. So Dr. Triplett, I'm sure that the staff must have told you that previous Board members and staff did vote specifically to re-approve Ms. Klein in 2019. And unfortunately there was no Board docs for 2017. So what I found in 2019, the past president had interpreted that the Board approval is required instead of an automatic renewal. So Dr. Triplett and Member Hill, I know you have disagreeing interpretations of the audit committee charter. So I hope that the Board would have at least approved Member Hill's request to get a legal opinion. So I do not understand why that was such a disagreement amongst the Board where nobody wanted to second the motion from an objective, logical reason. If there is a disagreement between the interpretation of a document and Dr. Tripp breaking, I guess, or not breaking, but going against past president, then wouldn't you want a legal opinion on how to interpret the charter? So that's it. Thank you so much.

[6329] Phuong Nguyen: There are no other public comments on non-agenda items. So we will move on to item 9.1, employee organization. Superintendent Triplett.

[6345] Mark Triplett: I believe, Ms. Croce, are we starting with NTA and Ms. Sharibella?

[6351] SPEAKER_21: All right, thank you. Good evening, Mr. Triplett and Board President Nguyen. and board members. It's going to be light tonight. Nothing. We have two thank yous to give out tonight. So all's good. Don't worry. All right. So the first thank you that I have goes out to our Executive Director of Human Resources, Ms. Ingham-Watters. Meeting dates have been set and NTA is looking forward to working with NUSD on creating an MOU regarding the voluntary and involuntary reassignments and transfers of our NTA members during the sixth grade transition into middle school and for the closure of music elementary school. The second thank you that I have goes out to our president, NTA president, Mr. Shauna Bruze. Thank you are two words that I know Mr. Bruze does not hear often enough. So for all of the time and energy that you give to us as being our president of NTA. Thank you, Shana Bruze, and that's all I have. Have a good evening, everyone. Thank you, Ms. Villa.

[6420] Phuong Nguyen: And do we have our CSCA speaker tonight?

[6424] Jodi Croce: Ms. Eustace will not be with us tonight.

[6426] Phuong Nguyen: OK. And then our NEWMA representative?

[6429] Jodi Croce: Ms. Castaneda-Leal, Dr. Wendy will be joining us.

[6434] Phuong Nguyen: Thank you.

[6435] Jodi Croce: Via Zoom.

[6440] SPEAKER_11: President Nguyen, Board of Trustees, and Executive Cabinet Members, this month we observe Black History Month, Chinese New Year, Rosa Parks Day, and many more different holidays. We are a nation of diverse cultures, religion, history, and ethnicities, and need to make an effort to acknowledge, respect, and support our diversities and those of others. NUSD leaders would also like to remind everyone that February is a month where we start testing students again to determine their growth throughout the school year. Elementary schools are starting their second diagnostic for I-Ready, DRA, and other assessments. Our English learners will begin their LPAC testing. Our DLI classes will begin their baseline assessments in literacy skills. As leaders, we have seen our students, parents, and community stand tall throughout these times of challenge and controversy. We continue to lead our schools, our community, and always, our students at the forefront. Thank you, and have a good evening.

[6509] Phuong Nguyen: Thank you, Dr. Wendy. On to item 10.1, superintendent report. Dr. Chiblett.

[6517] Mark Triplett: Thank you, President Nguyen. So this evening, we have a couple items to discuss. There we go. You can go ahead and move forward. First of all, I, too, would like to just recognize, acknowledge Black History Month. I've had a chance to be in classes and schools this week and seen examples of the celebration of Black History Month. And so that's been really nice. In particular, I wanted to just call out a quote from one of my heroes, Frederick Douglass. If there's no struggle, there is no progress. And I think it really speaks to the challenge of the work that we are in here and the change that we're trying to impact. And I think all of us know how hard it is to make that kind of change. And so I really appreciate his words here. So I wanted to speak a little bit about the enrollment process. We are kicking off our enrollment season. Very excited. We can go to the next slide. And so this is our timeline of enrollment. So on January 10th, we started, we opened and invited applications for the dual language program. And then starting next week, February 8th, is our priority placement window for enrollment. So it's approximately one month. And then we move into regular open enrollment from March 17th on. So I just wanted to speak briefly about priority placement. This is something that we began last year. in an effort to really try to encourage families to enroll early, because when families are enrolling early, then it enables us to know the number of students that will be enrolled, and therefore helps us with staffing. And when we don't learn about enrollment until very late in the year, then it makes staffing very difficult. So the priority placement window, anyone new coming in can enroll, and during that window, they get priority in their home school, in addition to elementary school transfers are also prioritized during this window. So once the window closes, then the enrollment office places all of the students from the applicants up until March 11th, and then we reopen the window to open enrollment on March 17th, and then we continue to place students as they come. But really there's an incentive for families and students to engage in the priority placement window so that they get the option that they most want. In terms of COVID-19, so just some quick updates here. You've probably been reading in the news that the Omicron surge seems to be receding. And you can see that reflected here in our data. So this is as of last week at January 24th through the 30th. you can see that we are seeing a decline in positive cases, although still extremely high, but the lowest point that we've had since the new year. Likewise for the staff cases, which are still very high, but in the decline. So we're optimistic based on what the public health department is saying that we are seeing We're over the peak of this surge and headed in the right direction. Want to just reiterate, we do have our student testing, weekly testing in every school. Of course, it's parent and guardian consent is required, and anyone can complete the online consent form. Not anyone, sorry. Parents or guardians can complete the online consent form to be able to enroll their child in the testing program. And we are, per state guidelines, we are prioritizing exposed, unvaccinated, asymptomatic students. So anyone can get tested, but those are the students that we are prioritizing for testing. And of course, there's no cost to families, for any families who are being tested. And this is our schedule. Just once again, you can see every school has testing once a week. Secondary schools, Newark Junior High and Newark Memorial have it twice a week. McGregor campus also has it once a week. However, McGregor campus has the daily testing at Whiteford that they can also take advantage of. So moving on to other items, we had our first middle school design town hall last night. We had about 137 people attended, very good attendance. And the goal was to provide an update on progress on our planning process, and then also to get input from the community. And so we shared the members of the design team that you see here, which is really an amazing group, including students, parents, teachers, other staff, counselors, principals, and district office support. And some of these members were presented and supported at the design team, or at the town hall itself. One of the things that was shared is the work of the design team in creating a collective sixth grade vision. So we had students have been, had taken a really strong role in that, and they were able to read the vision statement to the community and get some feedback. And that vision is based in the graduate profile which, as you recall, the board approved last year after a year-long process, stakeholder engagement process, which included literally hundreds of people weighing in and giving input. And so we are basing the design of the sixth grade transition on this profile of a graduate as well. So we really want to make sure that we are supporting students to graduate as critical thinkers, creative problem solvers, effective communicators with integrity, resilience, and empathy. And I won't read the whole vision statement, but it's available for you all to read. And we also will be posting it on the website. I think it's really nice, really solid. So some of the important components that we shared last night, and again, this isn't the complete plan. This is just some things that we really wanted to, some initial things that we really wanted to share and some fundamental foundational components of this new sixth grade that I think families are really eager to know and hear about. One of them being that the sixth grade will be, will be divided into families or houses. That's small learning communities. So that it's not just the entire sixth grade that has classes together, but smaller groups of students and cohorts that will share classes and in that way really be able to build relationships and strong support from a smaller group of teachers. We also shared last night about elective wheel. So sharing out different electives that students will be able to take advantage of. Also a structure called coring. So all of the students in sixth grade, unlike seventh and eighth grade, they will have the same teacher for English and history, and then a different teacher for math and science. So in elementary, as you know, the students have one core teacher. And then in sixth grade now, they will have two core teachers in addition to PE and electives. So it's a transition. to then seventh and eighth grade, where they have more than two teachers, and then high school, where they're going to different teachers and with different students every period. The other two important design elements that we shared is, number one, the advisory. So prioritizing social-emotional development in the curriculum by having a daily advisory. So sixth graders will experience that. And then lastly, something that has been a really strong interest of families is that the sixth grade will have their own wing. So their own area that's sixth grade only. Of course, they will interact across the whole school, but all their classes, their core classes will be in one area. And that way, that'll really help with the small learning community field. So down there at the bottom, you see site visits. Part of the design teamwork is visiting other middle schools, successful middle schools in the area. We were hoping to do that in January, but because of Omicron, That did not happen. And so we're still working through whether or not we're going to actually make that more of a virtual visit with different schools in the area, or whether we still will be able to go on actual visits to other schools. And then we also shared, I won't go through this whole thing, but we shared what a day in the life of a Newark sixth grade middle schooler could look like. So giving families and students just a sense of what the day would look like. This is something that the parents on the design team thought would be a really good idea to share sort of what the structure would be. And then lastly, we talked at the town hall about electives. And we had brainstormed a list with our students on the team and teachers and parents. And so we share the list at the town hall and then did a polling to hear from the town hall members some of the different priorities that they had for electives. All of them, with the goal of all of them being really aligned to our four district priorities around science, technology, aerospace, robotics, environmental literacy, dual language immersion, and visual and performing arts. And then lastly, I did want to touch upon this. This was not part of our presentation last night, but there were questions that some of the audience members had about special education and how that was going to look in the middle school. So we actually had planned that out last year and have continued to develop it in this current year. I think that the board, I shared with the board last spring, the design of of the programs across the whole district in special education. So just wanted to reiterate that here, and then we'll continue to share out. So the Newark Junior High, which will be the middle school, will have resource specialist program, RSP is what we call that. They will also have classes and special day classes, both the mild moderate program, as well as the moderate severe program. And then also therapeutic programs for special day classes. So all that is going to be available, not just for the 7th and 8th graders, but also the 6th graders in the upcoming school year. And then on there, we do see the programs planned for the other secondary schools as well. And actually, I think just in the interest of time, we can skip over. Sorry, maybe one second. Maybe we won't skip over. The timeline that I believe I've shared with the board relatively quickly in the past, but we shared this last night. This articulates the different actions that are being taken both by the design team as well as by staff during the different months. And so you can see in January and February, these are the things that we are working on. And then if you go to the next slide. So our next steps, continuing to meet with the design team twice monthly and continuing that work. More additional community engagements are planned in the spring. We have a number of different town halls that we will conduct. Meeting and communicating with staff. In fact, tomorrow we're going to be meeting with the junior high teachers to discuss the design and get their input. And then, like I said before, site visits to other middle schools. And then also planning out the fall orientation for our incoming sixth and seventh graders. And then we did give a survey out last night, got a lot of responses, so we're still working through that data to see, to get feedback from the community from the town hall. And that is the superintendent's report.

[7282] Phuong Nguyen: Thank you, Superintendent Triplett. Board members, do you have any questions or comments for the superintendent?

[7289] Bowen Zhang: So, I guess, is there any additional communication to the SDC class? for the special need kids, because obviously, one of the things we heard, I did attend last night's town hall. I think one of the feedback is that somebody said that there are not that much content related to the SDC. Yeah, sorry, so what is the question, partner? The question is, are we going to have additional communication to the special ed students when it comes to transitioning to this middle school?

[7322] Mark Triplett: Oh, yes, absolutely. All placement of students that have IEPs is done through the IEP process. And so that's something that happens throughout the spring to discuss one-on-one based on individual student needs, what's the appropriate program for them.

[7348] Phuong Nguyen: Go ahead, Member Marquez.

[7349] SPEAKER_20: Thank you very much. Good evening. My question is at what point will the meetings be more frequent? That way we assure that the goals that are being placed are actually being met and that it's a seamless possible transition for the families. I see that currently we're showing the two months, but at what point would we accelerate?

[7368] Mark Triplett: You're saying accelerate meetings?

[7370] SPEAKER_20: Yes, so that we're making sure so that weekly or we're doing biweekly versus every two months to assure the families and to make sure that everything is in place so that we kick off. on the positive.

[7382] Mark Triplett: Yeah, so we meet weekly about the middle school design as a staff. And then every other week we have the middle school design team meet. So that was that large.

[7394] SPEAKER_20: So that's completely separate. OK, that's my misunderstanding. I appreciate the clarity.

[7399] Mark Triplett: But then we will continue to have town hall meetings to share out progress throughout the spring and then also be regularly reporting to the board about the progress as well.

[7412] SPEAKER_20: Thank you.

[7413] Phuong Nguyen: Great. Member Hill.

[7415] Aiden Hill: Thank you, Dr. Triplett, for the presentation. So question, when we were putting together last year's or last year when we were putting together goals for this year and we were talking about the middle school plan project, we also talked about the importance of putting a robust project plan in place. And I know that when other districts have done this kind of thing, oftentimes Like in Fremont, I think it took them a couple years to actually do this. And so there's lots of moving parts. And in my experience with projects like this, you have to have a very detailed plan. And oftentimes, it's easily a couple hundred line items in your plan. And with something this big, with so many moving parts, you need easily 1,000 line items. And that's how you make sure that you don't miss anything and you don't end up having a problematic. you know, go live or launch or whatever you want to call it. So when can we expect to see a detailed plan that's going to help us track and make sure we're not missing anything?

[7480] Mark Triplett: Yes, thank you. So we have a timeline that I shared out, and it does have the action items on it planned out by month. But we also have what we call a Gantt chart that has even more detail. And I'm happy to share that with the board if board would like a presentation on that level of detail.

[7502] Bowen Zhang: Yeah, I think the Gantt chart will be very visual and very helpful. Gantt chart is probably a very common water flow model for most of the project management. Thank you.

[7514] Phuong Nguyen: Member Grindel?

[7516] Terrence Grindall: Nothing at this time.

[7519] Phuong Nguyen: Thank you, Superintendent Triplett. I think we do have consensus on the Gantt chart for the progress of the junior high middle school design.

[7533] Mark Triplett: OK, do we want to bring it back? Maybe it's no cross cross section just so we can.

[7538] Phuong Nguyen: Yes, we will follow the process.

[7540] Mark Triplett: Thank you.

[7540] Phuong Nguyen: OK, on to item 11.1. Governor's proposed 2022 2023 budget. Superintendent Triplett.

[7553] Mark Triplett: Thank you. I'm going to turn this over to our chief business official, Ms. Marie Dela Cruz, talk a little bit about the governor's budget that just came out in the last, has it been a month, Ms. Dela Cruz? Yes. Okay, I'll turn it over to you.

[7569] Marie dela Cruz: Thank you, Dr. Triplett. So, good evening board. On or around January 10th, the governor released his budget for the 22-23 fiscal year. And since then, staff, we've attended workshops with School Services of California and capital advisors, as well as the county, to get a little bit more information on the governor's budget. So I'm just going to go through some of the highlights of the budget and the impact at Newark Unified School District. Next slide. So the state budget right now looks really good. It has a general fund with a surplus of $45.7 billion. And these increases include projections from personal income tax and sales and use tax, which are the two of the biggest three taxes in the state. The governor's budget has significant reserves in the budget stabilization account, which is also known as our rainy day fund, and also the public school system stabilization account. Even though there's a lot of positive indicators, there's still also a lot of economic uncertainty due to the unpredictability of COVID-19. Inflation is a big factor. As you know, the cost of everyday goods and services continue to rise. And the Federal Reserve's response to inflation, including interest rate, could impact our stock market. So this is the projection dartboard, which shows you what the COLA, cost of living adjustment, is projected for the next four years. In 22-23, they're now looking at a higher COLA of 5.33. At first interim, this was at 2.48%, so there's a slight increase. Also in 23-24, it's looking at 3.61%, and then 24-25 at 3.64, just slightly higher than what was presented at first interim. But even though, remember, COLA is looking a little higher. There's also a lot of projected cost increases that are facing our district in terms of employer retirement contribution rates. So in the governor's proposal, there was no change in the CalPERS or the CalSTRS rates. There was no relief presented. And so for the next four or five years, we're looking at a total of almost a 5% increase in CalPERS. From this year to next year, it's about 3.2%. And then CalSTRS, the same thing. No relief for CalSTRS. It remains the same. And this year, the rate The employer contribution rate, this is the rate that we contribute to our employees' retirement, is 16.92%, and next year it's projected to be at 19.1, which is a 2.18% increase. So this is an added burden to our expenditures. And then the local control funding formula, this is where they apply the projected 5.33% COLA. So in that second row, it shows you that our increase to our LCFF base grant will be about $431 up to $522 depending on the grade span. So in looking at ADA, this is the biggest impact to most school districts, because all of the school districts in the state have been held harmless for the last couple of years, where we've been able to use our 19-20 ADA for funding. And so for 22-23, there's a big gap with ADA. And a lot of the school districts that are in declining enrollment will see a significant change in their budget. So the good thing is the governor and the legislature, they're listening and they're considering a couple of different options. So this just shows you again what's happening throughout the state and the declining enrollment is not just our district, but it's in all districts across our state. And the ADA to enrollment percentage has also gone down. The rate that children are attending school is also on the decline. And for our district, we normally have 97 to 98% ADA to enrollment percentage and this past P1 ADA report, we are at 93%. So we're down about 4 to 5 percentage points. So currently, the law allows us to use our current year ADA or prior year ADA for funding purposes, whichever one is higher. So if our Prior year ADA is higher than this year, then we're able to use our prior year ADA for funding. And what the governor is proposing is that we use the greater of the current year ADA, the prior year ADA, or computed average using the prior three years of ADA. So here's an example, a hypothetical scenario for school districts. For 19-20 and 20-21, you see where the actual ADA is the same, 10,000 because of the hold harmless rule. And then in 21-22, the actual ADA is 9,500 and 22-23 is 9,250. With the governor's proposal under the current law, The funded ADA would be the 9,500, which is the higher of the prior year or current year. And then the governor's proposal of the three year would be 9,833, which is the average of the three years prior ADA, which is a difference of 333 more ADA. In terms of Newark Unified, Next slide, please. So this 19-20, our actual ADA was 5,483. And for the Hold Harmless Rule, we were able to use that same ADA in 2021. And in 21-22, this is our actual ADA since December was our reporting period, was 4,794. And then our projection for 22-23 is 4,700. So in this case, you can see that under current law, we would be using 4,794 as our ADA for funding. But under the governor's proposal, our ADA would be at 5,253, which is 459 difference, which is pretty significant because If you estimate $10,000 per ADA, that's about $4.5 million. Right now, with our current law, our district funding would be based on the $4,794 ADA, which is $689 less than our $21.22 ADA of $5,483. So that is even higher. It's estimated at $6.8 million. Actual ADA is actually lower than what we had estimated at first interim. Because at first interim, the assumption was that our ADA would be $5,045 this year. So we're really hoping that the governor's three-year average would go through because it would increase our funding. And with that, we would also increase our assumption and improve our deficit that was projected for 22-23. And just to note, there are a couple of bills also in addition to the governor's proposal basing funding on either enrollment or continuing with the hold harmless. Independent study is going to be an option for next year. There's still some questions about whether it will be mandated. In the recent trailer bill that just came out, apparently the mandate is not included, but there's still some questions around how record keeping is going to be kept and as well as how synchronous instruction is going to be part of the instructional time. Universal meals will continue to be provided for free breakfast and lunch regardless of eligibility for next year. Special Ed is looking at another 5.3% increase as well. So the base rate for 22-23 will be increased about $105 per ADA. And then Universal TK, the governor is pushing through with his plan to have TK four-year-olds to be allowed to be enrolled by 25-26. So for next year, the span is going to February. Right now, it's December. And then the following year, the TKs, whose fifth birthday occurs between September to April, will be included. And then by 24-25, it'll be all four-year-olds that turned five between September to June. So the good thing is the governor is providing additional funding and this will be on top of our base ADA. So we'll be receiving some additional funds for the TKs. They're also providing $2,813 to provide the 12 to 1 adult to student ratio. Slide 16. Next is TK. Just a note about the LCAP and the LCAP supplement. There'll be an update that's due by the end of the month. And then next, school's facility program. There'll be some funding, about $490 million for construction of new school facilities or retrofitting existing school facilities for preschool, transitional kindergarten, and full-day kindergarten. And also some funding for some existing applications that are unfunded right now. There's a lot of districts that have applied for modernization and new construction dollars that are waiting in line to be funded. So they're going to provide some funding, $200 million for that. Timeline for the certificate and classified layoffs, the March 15. Deadline is for both classified and certificated this year, so no later than March 15th. Preliminary layoff notices have to be served. And then before May 15th, final notices are served. And in May, the governor will also present a May revision. And by June 30th, the state budget should be enacted. Thank you to school services for allowing us to use these slides. And if there are any questions or comments, I'd be happy to.

[8423] Phuong Nguyen: Student board members?

[8426] SPEAKER_33: Various. Unfortunately, I am not familiar with a lot of the short term names, such as LCFF and ADA. So I would like to stay down for future meetings if we could Please maybe set aside a little. This is what it stands for, because I've been spending the majority of the meeting Googling. Additionally, I would like some clarification when it comes to the ADA cliff of the impact on our district. I figured that the ADA means the actual, the average daily attendance. And I saw the numbers were in the 5,000s, and I was wondering, what does that mean?

[8468] Marie dela Cruz: Yeah, that means that the number of students that attend school on the average on a daily basis. So it's not enrollment. Our enrollment was about 5,600 back then. But our average daily attendance was 5,483, because not 100% of our students attend school every day.

[8495] SPEAKER_33: This was pre-COVID, or this is right now?

[8497] Marie dela Cruz: Pre-COVID. Pre-COVID.

[8499] SPEAKER_33: 1920. And we're going off of, sorry, off of the governor's proposal, which is 5,000. Does this include sick days when students are out for COVID? Does that count as an excused absence? Like, are excused absences something important here?

[8520] Marie dela Cruz: Yeah, excused absences are considered as part of the ADA. They count. As an excuse, do not.

[8533] SPEAKER_33: All right, thank you.

[8539] Phuong Nguyen: Member Zhang.

[8541] SPEAKER_20: Member Marquette, any questions, comments? None at this time. Thank you for asking. Member Hill.

[8547] Phuong Nguyen: Member Grindel.

[8551] Terrence Grindall: Just wanted to ask about the The certificate and classified layoffs and such, we hear in the media about teacher shortage and the need to recruit new teachers. And yet we're also having, we're hearing about this cliff about enrollment and is there anything Is there anything you can sort of add to explain sort of that difference between the perceived teacher shortage and the potential need to reduce the number of teachers given the reduced enrollment?

[8594] Mark Triplett: Yeah, I can start and then Ms. Del Cruz, feel free to chime in. Yes, in some ways it's the distinction between now and next year because currently there's a teacher shortage. but currently we are being funded based on pre-COVID numbers. And so we have actually more teachers than, or more teaching positions than we do students to actually fill those classes. So what that means is that for the upcoming school year, we are going to have to make some really hard decisions because we simply don't have the number of students to justify the number of teachers. So teachers are, there's a shortage and unfortunately we are gonna have to make some hard decisions because we did not reduce our teaching staff this year out of just being conscious of the transition back to in-person learning. Did you want anything there, Ms. Delacruz?

[8660] Marie dela Cruz: Yes. So, Just like Dr. Tripp had said, there's a difference between staffing and loading our classes based on previous year's enrollment and then now right sizing to the actual enrollment. Because we've been using our 19-20 and 20-21 numbers to load our classes. But our enrollment is actually lower.

[8697] Terrence Grindall: I understand, and just to clarify, some of the reduction in teaching positions are actually now vacant positions. I'm talking about macro, not necessarily in Newark. But there are those missing, so there'll be a reduction in positions, but there may be an offsetting number of those positions actually being not filled at the moment.

[8725] Mark Triplett: On a macro level, yeah, that's definitely possible. The other challenge is, of course, that there's certain teaching positions that are very hard to staff. So no matter what, we can expect special education is very hard to staff. PE is actually very hard to staff. Spanish, language classes, science and math, traditionally. So no matter how much layoffs need to happen in any district, there is also going to be hard to fill. positions Thank you.

[8758] Bowen Zhang: Yeah, I guess historically oftentimes we I mean historically when we do our position reduction oftentimes the number of people that actually lost their jobs is very minimal because you have both reduction in vacant position and also attrition So so if you combine attrition and the vacant position The actual people getting impacted is smaller than the number you declared.

[8780] Terrence Grindall: Thank you. That's what I was that's what I was getting at. Thank you

[8785] Phuong Nguyen: Thank you. And I just have one quick question in terms of the school facility program. How often does our district in particular apply for any of the funding? And if I know that this year, I think for the first round of proposed is April 1st, 2022, will we be able to make any or apply for any of that one-time money?

[8820] Marie dela Cruz: Yeah, we will certainly look into it if there's an opportunity to apply for this funding. As far as how often, I have not seen an application in any of the files that I've looked at in the last five years. Thank you. We're not on the list of unfunded.

[8847] Phuong Nguyen: I think we need to be a little bit more proactive. And because obviously, the reason why I'm thinking that is that we've done so much capital improvement through our facilities the last two years. And if there is one time money designated by the state, we should actually pursue it and see if we can get some of that fund to fix additional stuff at the high school, like the pool, or at the junior high for the track and field, or anything like that. So those are the things that we should probably look at. Thank you.

[8883] Marie dela Cruz: Yes, definitely. It's a great program. It's usually a 50-50 program, where the state will provide 50% and the district matches. Great. Thank you.

[8894] Terrence Grindall: Go ahead. The $250 million set aside statewide is really just a drop in the bucket of the need. And so my understanding is the governor's office is planning to only address projects that are already on the list, except for, of course, facilities that are needed for the pre-K, the TK. But you just wanted to indicate. $250 million across the state. I mean, that's like 10 schools. Correct. For the whole state. And anyway, I just wanted to clarify that.

[8934] Marie dela Cruz: Yes, thank you, Mr. Grundle.

[8938] Phuong Nguyen: Okay, so on to our next item, which is 12.2, expulsion stipulation for E2122-17, Dr. Triplett.

[8951] Bowen Zhang: I move that we approve the expulsion stipulation agreement.

[8956] SPEAKER_20: I second the motion.

[8958] Phuong Nguyen: Motion made by Member Zhang and seconded by Member Marquez. How do you vote, Member Zhang? Yes. Member Marquez? Yes. Member Hill? Yes.

[8968] SPEAKER_36: Member Grindell? Yes.

[8972] Phuong Nguyen: And I vote yes as well. Five ayes. Thank you. Okay, on to item 13.1, Expanded Learning Opportunity Program Plan. Dr. Triplett.

[8988] Mark Triplett: Thank you, President Nguyen. So, I'm going to turn it over to our Chief Academic Officer, Ms. Pierce, and I believe also our Director of Special Projects, Ms. Abbey Keirns.

[9003] Nicole Pierce-Davis: Thank you, Dr. Triplett. Ms. Cairns is going to come talk to us about the Extended Learning Opportunity Program for this upcoming year.

[9011] Abbey Keirns: Good evening board, trustees, Dr. Triplett, and the executive cabinet. I am Abbey Keirns. Good to see you all again, Director of Special Projects. And so the presentation is going to go over a few things. One is going to be the overview of the fund itself and its purpose, the timeline for the development of the plan, a visual representation of the schedule of the after school program and the summer school program, and a review of how we plan to monitor the partnership, which I know is important to the board. So next slide, please. So the summary of the funding. So the purpose of this fund is to provide access to comprehensive expanded learning for all unduplicated students in elementary school, that's TK6. And this is outlined in AB130. The target group, all TK6 students, which are unduplicated, that means unhoused English learner or foster youth students. The duration of the current fund that we've received is actually for 21-22 school year as a startup, but the money will continue beyond that. It will actually be, let's see, in the 22-23 school year, the ELOP will be fully incorporated into the principal apportionment. And then, so the allocation currently for this year, we are receiving $1 million $83,491, and that is around $672 per unduplicated pupil, according to the ADA. So our reporting responsibility will be annual on the expenditures and will be due September 30th of each year. So I just want to point out, sorry, that this, similar to Educator Effectiveness Grant, these funds came out of an assembly bill And so we did not pursue the funds, they're given to schools and therefore the governor determines the targets, the monitoring, the requirements, et cetera. And so we're just super excited to be able to expand the afterschool and summer school opportunities to families. So our timeline here, so similar to the educator effectiveness funds, we were informed in October, late October of the opportunity. In early November, we met and unpacked the funding opportunity and the timeline. We met actually a lot with ACOE to get further clarifications on what was expected in the implementation. We consulted with after school providers in November, December. And I think there was a question about this. So we consulted with Ohlone for Kids as well as Think Together. We also then now developing the draft plan I'm presenting to you this evening and the hope is to launch the ELOP program and expand it this year but also into the summer and continue building our partnerships with other arts nonprofits. So now just a quick visual of the expansion just for this year. So I want to note that services again, we're going to TK6. So for Schilling, Coyote Hills, and we'll be adding Lincoln Elementary this year. We'll have the regular school day for the K6 group going till 2.30 and then around 2.30 to 6 we'll be Think Together. And then also available to TK after 1230 until six. So I want to pause, sorry, pause there. I was able to get an estimated cost from Think Together for this, which will not presented to the board tonight, but will be presented next meeting at a contract. And the estimate is around $115,000 for this year. For next year's extended day, we have going to be expanding the TK-6 afterschool program to all schools. serving those students. And this is in order to meet the expectation that the governor set, which is that all students who are unduplicated have access to an afterschool program. So it will look a little bit like this. So similar design, obviously at the elementary level, and then adding Newark Junior High School, where the service will start from three to six. And then a quick view into summer. Summer school at Schilling will be a TK5 summer school enrichment program, going from 830 to 1230 of academics, and then 1230 to 530 of enrichment. It will be a four-week program. The first two weeks, we will be happy to also offer SEAL, which is our intensive academic literacy program. And students will receive access to that about two hours a day. And then we're also working right now on developing additional partners with nonprofits, local arts nonprofits, to be able to provide maybe by week an extra enrichment opportunity for them. And lastly, monitoring. So we're happy if we are able to partner with Think Together, there's a very good quality continuous improvement program that they follow. So the process goes like this. They have a site-level quality improvement team, which is identified and includes district leaders, as well as site leaders and their own staff. We collect three points of data. So one is the use of a quality self-assessment tool, Think Together's program assessment, and then feedback from families, students, and the site leaders themselves. And then lastly, we do a development of improvement strategies based on that data in order to respond to findings. Lastly, of course, we'll be monitoring the enrollment of our UPP students to ensure that the program is actually getting to the students that are targeted by the expansion of this fund. And that is it. I would love to answer any questions that you have.

[9389] Phuong Nguyen: Student board member, do you have any questions?

[9392] SPEAKER_33: I did have a question. I was looking at, sorry, scrolling more likely. through EC section 8482.6. And I was curious to know if any of these programs, such as Think Together, would cost any fees towards the families. And I was reading that it won't cost any families whose peoples are eligible for fee-reduced priced meals. Do families know this? Because I know, well, I'm not sure.

[9422] Abbey Keirns: So no families will be charged for engaging in after school currently and that is regardless of whether or not their status is as an unduplicated pupil or a student that receives free or reduced lunch. The program does allow for us to choose to charge if we so choose and I think our intention is to provide it for free for any family for as long as we can. Our responsibility as outlined in this is to make sure there's seats available for any unduplicated student that chooses to join.

[9458] SPEAKER_33: All right, thank you.

[9461] Phuong Nguyen: Member Zhang?

[9462] Bowen Zhang: Yeah, I guess this question is somewhat answered before a meeting. So I asked about the funding formula. I guess it's based on ADA and also the unduplicated accounts. So can you talk more about the focus area where this money is going to be invested in?

[9482] Abbey Keirns: Sure. What I noticed in the plan is it covers abroad broad range of areas that include social-emotional learning, academic support, you know, enrichment. So it's, I think what we're looking forward to is that the program that Think Together provides does touch on a lot of these areas, but also creates an opportunity for us to add more to the table.

[9507] Nicole Pierce-Davis: I also want to, oh, go ahead. This was a team effort, as you can tell.

[9515] Marie dela Cruz: This funding is focused on the unduplicated pupil population. So it's the English learners, the low income, free and reduced meal eligibility, and foster youth and homeless. So that's the focus group of students in TK6.

[9534] Nicole Pierce-Davis: In terms of services, they really A big part of it is really taking into account programs that you already have existing, especially the partnership with the ACES grant that we have. So really it's continuing and enhancing the dollars that we already receive for our ACES grants, which already funds Think Together.

[9554] Mark Triplett: I think it was mentioned in the presentation, but these funds can't be used for during the day school time. It has to be after school, weekends, summer, not the regular school day.

[9571] Bowen Zhang: I guess another sort of small question. Today I actually learned that the assistant superintendent is also called chief academic officer.

[9578] SPEAKER_29: Is that right?

[9585] Phuong Nguyen: Member Marquez.

[9587] SPEAKER_20: Yes, thank you. My question is with regard to the intense seal as well as the last page the ELOP plan it has states educational code section 8482-3 where it says under sub point A that an educational literacy literacy element in which tutoring or homework assistance is provided in one or more of the following areas which is our primary or core correct the language arts the math the history and the social science. So my question is Who specifically for Think Together? Is it certificated staff? Are there teachers that are in preparation? Are these students or college students? Or is it someone who's a sub who's in preparation and certification, and they're servicing their students? Or which is the population that Think Together is providing to actually provide these services for our students after school?

[9640] Mark Triplett: Great. I can answer, and then feel free to jump in, Ms. Carrington. So Think Together is an after school, like officially after school program. And so after school programs are generally like nonprofit organizations. They don't have certification requirements. So these aren't certified teachers. Oftentimes, people in after school programs are the students, people fresh out of college that then are maybe interested in getting into education. And so it's often a really great recruitment space because you have people who are interested in working with students, really dedicated to it. They try it out and then you can really see how they do with students in the after school program and then support them to get into a credentialing program and go on from there.

[9693] Abbey Keirns: I think Schilling has, in fact, recruited a few paraeducators that way.

[9698] Mark Triplett: When I was principal, that was one of my main recruiting tools, was getting former students to become mentors in the after-school program, and then from the after-school program, supporting those folks to go for a teaching certification.

[9713] Abbey Keirns: But they aren't certificated. And the guidance does sort of emphasize, literacy elements, educational, and then says something about tutoring and homework assistance. And that is definitely a structured part of what Think Together provides in the afternoon. It's usually the first thing that they do is they kind of get kids organized around their homework, go through their responsibilities, help give any assistance, kind of guidance, mentorship that they can offer, and helping the student complete the work. And then they do other activities and sort of community builders.

[9745] SPEAKER_20: So then, for example, let's say it's summer school. in our summer school runs, let's say 8.30, 11.30, ACES, or in this case, the ELOP program would not kick in until after that, right? After the lunch, the meal that's being provided, right? Because they're in the summer, and then right after that, they would move into this structure plan, correct? Correct, yeah. Thank you.

[9767] Phuong Nguyen: Member Hill?

[9769] Aiden Hill: Thank you, Ms. Carnes. So a few questions, and so I'll just roll them off. The first one is, so is this an expansion of an existing program or is it a new program? So that's question number one. Question number two is, is this like a turnkey, you know, program where essentially, you know, we purchase Think Together services and then they come in and there's really no staff and or there's there's no real resource additional resource requirements from the district's perspective so that's question number two and then question number three is this million dollars is this per year um or is it over some period of time and then and is this going to be a consistent source of funding so those are my three questions okay um so expand

[9821] Abbey Keirns: I would say that expanded is correct, but also there will be new elements. So for example, the direction is that we are to design a comprehensive afterschool program that includes what we currently have, which is called the ACES afterschool program, as well as this new ELOP. So in order to maintain the comprehensive unified approach, we wanted to expand with Think Together first. However, that being said, I think there is an opportunity to create some new elements and bring in more families who may be interested in something like arts integration or some humanities experiences, cultural experiences for their students. So I think we're trying to both expand and sort of add. We will learn a lot over the next year, I think. And the point of the plan is actually to revise. It's supposed to be a living document. We're directed to revise it every three years. revised it more frequently than that, but that is part of the plan. In terms of turnkey... Oh, sorry, Ms.

[9885] Mark Triplett: Just to be clear, because maybe it's not clear to everybody, we do already have Think Together at three sites, and that is through this ACES funding, which is from the state. But ACES only gives us funding for these three sites, and so this would allow us to expand it across all of our elementary schools. So currently, it's at Schilling, and Coyote Hills, and then at the junior high. Sorry, Ms. Cairns, you want to go to the next part?

[9915] SPEAKER_33: Sorry, I didn't pause.

[9916] Aiden Hill: And then the expansion, it's to these new schools. It's the same thing, it's just new schools, or is it additional program elements?

[9925] Mark Triplett: Yeah, that's a good question. So it's the same organization, obviously, and same structure. But part of what we can do when we partner with an after school provider is we can Dictate is a strong word, but we can sort of, okay, I'm going to say it. We can dictate what kind of programs they offer. So, for example, if we're like, you know, a music program in the afterschool is really what we want them to prioritize, we can articulate that to them and then they can then staff for that and sort of build that program. Or sometimes an afterschool provider actually then partners with another organization that's very specific to say music or dance

[9966] Abbey Keirns: or something like that. Thank you. So Turnkey, they do provide certain types of staffing up front. They also provide materials and supplies. They don't provide snacks. That is child nutrition that does come from us and then additional costs may be custodial. Those would be the additional things you might see.

[9990] Aiden Hill: And the million dollars is per year?

[9992] Abbey Keirns: Yes, and it may actually increase. I think that's what you're going to say, Marie.

[9997] Marie dela Cruz: Yeah, the ELOP funding is ongoing. So this year, it's a million. Next year, it may increase.

[10007] Abbey Keirns: And the current million that we're receiving, we don't have to fully expend it until June 2023.

[10012] Marie dela Cruz: We have a grace period.

[10019] Abbey Keirns: Thank you. And yeah, I think I answered all the questions.

[10024] Phuong Nguyen: Member Grindel.

[10026] Terrence Grindall: Yes, I'm very excited about this. There's been certain aspects of our education that we've been missing. I'm thinking about instrumental music. And so it seems to me, and I'll turn this into a question, is an expansion of instrumental music potentially part of this and likewise is there a way for us to be coordinating with our existing really wonderful robotics programs and rocketry programs and sort of use this kind of approach to build upon something that's already working rather than doing something duplicated.

[10068] Abbey Keirns: Yes. Maybe Dr. Tripley can be one.

[10073] Mark Triplett: The only caveat there is we're not allowed to use it for 7th grade through 12th grade, unfortunately. So we could start a 6th grade rocketry or 5th grade robotics. But unfortunately, it's only kindergarten through 6th. TK through 6th.

[10094] Terrence Grindall: Well, even then, that's a farm system, and perhaps groups like the Educational Foundation can help to carry that program forward. So, thank you.

[10106] Bowen Zhang: I guess Member Grundahl really think about music highly after listening to my piano performance.

[10115] Terrence Grindall: Yes, I did.

[10118] SPEAKER_20: If I can make a suggestion. I just wanted to share that this last summer I was able to actually witness this what we're planning in full action through the North Monterey County Office of Education at their actual middle school located in Castroville and it was very well ran and I want and if we have the opportunity of possibly make a visit because I understand if they're going to continue the element of really supporting and making that difference between what the actual summer school academics were in the classes are offered that break, the meal, and then their recesses, and then the support staff that was offering the after-school enrichment and the ACES program as well. So if I could make that recommendation, it's North Monterey County Office of Ed, their Castorville Middle School.

[10167] Abbey Keirns: Thank you very much.

[10168] Phuong Nguyen: Thank you, Member Marquez. And then I just have one last question for Ms. Kern. In terms of the availability or how many seats are going to be available at each site, How many students will be able to serve at each site?

[10187] Abbey Keirns: This year, the addition of Lincoln will have 75 additional seats. We currently are serving 91 students at Schilling and 92 students at Coyote Hills, and there are more available seats at those schools. So when I ran the numbers on how many unduplicated students are currently served and the seats that we have filled now, 78 of those numbers are unduplicated students. We're hoping to catch more unduplicated students as we expand. Great.

[10223] Phuong Nguyen: Thank you so much. Actually, one more question. Is there going to be a maximum limit at each site?

[10232] Abbey Keirns: The goal is to A maximum limit at each site. Well, the guidelines are that we have to create a spot for any student who's unduplicated that would like to enroll. And our full count of unduplicated students in TK6 is around 1,400. OK. So what we found is that not 100% obviously sign up. What's the reason for that? And we should continue to investigate how to get more of those families involved. And I think the more exciting the program is in the afternoon, the more likely and the more available. Like it's at every site. It really was much more of an accessible program.

[10275] Phuong Nguyen: Right. So is there going to be built in some flexibility? Because I know that I mean, my we did try with my two daughters think together one year. But it's because once you're enrolled, you have on I think they're allowed one day where we can pull them out early, but they have to stay until six o'clock. So is there any flexibility in terms of that? Maybe if there is, then parents might be able to enroll their students in without having to stick with the restrictions.

[10310] Abbey Keirns: That's good information. I think it's one of the places to reflect and adjust for sure. OK. Yeah.

[10316] Mark Triplett: Yeah, I think that requirement is not a Think Together requirement, but it's an ACES requirement.

[10321] Phuong Nguyen: Oh, OK.

[10321] Mark Triplett: So we'll have to make sure. I don't think the same rules apply to this grant, but we should double check.

[10328] Phuong Nguyen: Okay. Okay. So, but moving forward, the three schools that we are identifying is going to be funded, like right now that's currently has Think Together is going to still be funded through ACES. And then with this ELOP grant, it's going to be able, Think Together is running the program and there may be different criterias. Okay, great. Thank you.

[10353] Abbey Keirns: And just to clarify, ACES is that Schilling, Coyote Hills and the middle school? Lincoln will not be funded through ACES. It will be funded through ELOP. Yeah.

[10362] Phuong Nguyen: Thank you so much.

[10365] Jodi Croce: Thank you. Have a great evening.

[10369] Bowen Zhang: I move that we approve the Expanded Learning Opportunity Program Plan.

[10372] Terrence Grindall: I'll second.

[10378] Phuong Nguyen: How do you vote, Member Zhang?

[10381] Bowen Zhang: Student member first.

[10383] Phuong Nguyen: Oh, sorry. Student member, Rendise Ortiz, how do you vote?

[10388] SPEAKER_33: Yes.

[10390] Phuong Nguyen: Board member Zhang?

[10391] SPEAKER_36: Yes.

[10393] Phuong Nguyen: Board member Marquez? Yes. Board member Hill?

[10396] SPEAKER_36: Yes.

[10397] Phuong Nguyen: Board member Grindel? Yes. And I myself is a yes. We have six yeses. Thank you. Okay. Thank you, um, member Zhang for making the motion. I totally skipped over that. And on to, um, item four Consent calendar, personnel items.

[10424] Bowen Zhang: I move that we approve 14.2 personnel report and 14.3 resolution number 2021.22.22 criteria for determining order of seniority for employees with the same day of first page service.

[10437] Phuong Nguyen: May I get a second please?

[10439] SPEAKER_20: I second the motion.

[10442] Phuong Nguyen: Motion made by member Zhang, seconded by member Marquez. Member Zhang, how do you vote? Yes. Member Marquez? Yes. Member Hill? Yes. Member Grindel? Yes. And myself? Yes. Five ayes. Okay, on to consent calendar. We do have a public comment on item 15.5, so I will pull that. And do we have another one?

[10470] Bowen Zhang: Yeah, I'm pulling 15.3 as well.

[10473] Phuong Nguyen: Okay, so we'll pull 15.3 and 15.5. May I have a motion to approve 15.2, 15.4, and 15.6?

[10482] Bowen Zhang: I move that we approve 15.2, a curricular overnight trip for Lincoln Elementary fifth and sixth grade class to travel to Scotts Valley, California. 15.4, monthly purchase order report. 15.6, minutes of the January 20th, 2021 special meeting of the Board of Education.

[10499] Phuong Nguyen: May I have a second, please?

[10501] Abbey Keirns: Second.

[10504] Phuong Nguyen: Student board member Rindy Ortiz, how do you vote? Yes. Board member Zhang?

[10510] SPEAKER_36: Yes.

[10511] Phuong Nguyen: Board member Marquez?

[10514] SPEAKER_36: Yes.

[10515] Phuong Nguyen: Member Hill?

[10516] SPEAKER_36: Yes.

[10517] Phuong Nguyen: Member Grindel?

[10518] SPEAKER_36: Yes.

[10519] Phuong Nguyen: And myself as a yes. We have six yeses. Thank you. And then, okay, so item 15.3. Yeah, so,

[10530] Bowen Zhang: So I guess one thing is the credential and uncredentialed teacher session on these school reports, I guess it's due to data not being released. So we have to approve without keeping that blank, right?

[10546] Mark Triplett: Yes, that's correct. That data has not yet been released by the state. And so we're under instructions from the county to submit the reports as is. And then as that data is released, then we add that to

[10561] Bowen Zhang: to the reports, update them. So I guess there will be a second, this will come back once they release the data, right? For the credential and non-credentials.

[10570] Mark Triplett: That's a good question. I'm not sure if it requires another approval. Do you know, Ms.

[10573] Nicole Pierce-Davis: Pierce? I believe the ask is that we pull them off the website, we update, and then we repost online around March.

[10580] Bowen Zhang: Okay. And there's this There's just one question from the public regarding the reading language arts, the Lucy Calkins Common Core thing. So can you comment on whether Lucy Calkins, is this Common Core aligned or?

[10598] Mark Triplett: Ms. Pierce, you want to go ahead?

[10600] Nicole Pierce-Davis: Absolutely. So yes. So Lucy Calkins basically is reading writing workshop. That is generally our curriculum. It's my understanding that prior to this executive cabinet, that a few years ago they also purchased Fountas & Pinnell because Reading Writing Workshop does have, it sort of integrates in some of the foundational skills. Really Lucy Calkins focuses on reading for literacy, reading for informational text, and then foundational skills. And so that's like, that includes things like phonics, word study, things like that. And so they found that it didn't quite have the explicit instruction that they were hoping for at that time. Again, I'm getting this from teachers who were teaching at that time. And so what they decided to do is add in the Fountas-Panel, specifically the phonics and the word study programs. Fountas-Panel is its own Common Core curriculum as well, but they added that in addition in the lower grades to really focus and get that grounding in phonics. So they are all Common Core aligned, and they focus on balanced literacy approaches.

[10667] Bowen Zhang: I will ask questions, because several of these, for example, the Lincoln Elementary School report, under the school facility conditions and planned improvement, I mean, we listed this, I guess, bad carpet interior, and then it said repair needed or action taken on plan. Are these done already, or they are in progress, or we plan to do it in the future? Sorry, which one is this? One example would be the Lincoln one, right? On page six, the school facility conditions and planned improvement, interior, interior surfaces. And I guess we listed some of the, because that role is rated as fair, not good. So are these done or these are planned?

[10713] Nicole Pierce-Davis: You said you're, page six?

[10716] Bowen Zhang: at page six, the school facility conditions and plan improvement. So this is on the Lincoln Elementary. I think we have similar one at Schilling and Coyote Hills. And you're talking about the fair rating? Yeah, yeah. I mean, I think these, the back cover, whatever, these actions are already done, or we plan to do that in the current year?

[10736] Mark Triplett: I would have to go back and check. Yeah, I don't know. Yeah, because it does say planned improvements, repair needed, and action taken or planned. And so for any given specific item on here, we'd have to go back and check.

[10764] Phuong Nguyen: Member Hill.

[10766] Aiden Hill: Thank you. So on this item, right, so the accountability item, So we had reports from a number of different schools. And I didn't look at every single report. But as some of you know, one of the reasons that I ran for this office is because of concerns around Newark Memorial High School and the performance there. And so I looked at the accountability report for Newark Memorial. And so I started looking at test results. And there's two right there. There's the CASP. Those tests have not been administered. But then there's a local assessment, and I guess the instrument's called Illuminate. I'm not familiar with that. But the data that I saw that surprised me, and I just wanted to confirm that this is the case, is it said that for the high school, that only for ELA, so for English Language Arts, only 11% of the students are testing at or above grade level. It's page 11 of the Newark Memorial High School accountability report. So it says only 11% are performing at or above grade level in ELA. And then for math, it says only 10% are performing at or above grade level. And again, this is for the local assessment test results. So I wanted to confirm, am I reading this correctly?

[10859] Nicole Pierce-Davis: Sorry, I'm just finding the page. Give me one second, please.

[10862] Bowen Zhang: The last column, it says, yeah, it is the last column saying coverage percent at or above. Illuminate inspect broad coverage percent at or above grade level.

[10874] Mark Triplett: That's for the... Yeah, I think we would need to go back and look into this. You're asking like specific questions about individual data on here. So I think if you'd like, we can come back next time.

[10897] Aiden Hill: Yes, please. I mean, because if that's the case, right, that's very concerning. So if you could provide more data and context, that would be appreciated.

[10907] Phuong Nguyen: So at this time, since we pulled this item, I would like to recommend that we bring it back. at the next board meeting with any clarifications and additional questions. Board members, if you have them, please email them to Superintendent Tripp.

[10929] Mark Triplett: If I may, President Nguyen. So these are report cards that it's a requirement by the state that we post them and share them. So if it's a question about understanding the data within it, it wouldn't change whether or not the report card gets approved. Is that correct? Or I guess I just want to make sure I'm understanding.

[10957] Phuong Nguyen: Well, I mean, my concern is that if the data on the reports are not correct, we shouldn't post it anyways. We should make sure that the data or the information is correct. before we post it on the website, unless you want us to approve it. And like Assistant Superintendent Pierce had mentioned that we can always bring it back and then repost it again on the website.

[10986] Mark Triplett: Yeah, I mean, we don't have any indication that the data is not correct. But in terms of questions about specific items in specific rooms or classes at specific schools, we just We're not prepared to, you know, answer detailed questions about specific things without any advance notice. But I don't have any reason to believe the data in the report is incorrect in any way. Okay.

[11014] Nicole Pierce-Davis: I think if possible, I do not mind bringing more information about this particular assessment. And again, this was during distance learning. You can see right next to it, the percent not tested was 21. This was a challenging year. So I definitely, I would recommend at this point to take it as a true account. And I don't mind working with the high school to unpack that data further and then also kind of add that to maybe some of the data that we've collected this year too and provide a little bit more information.

[11044] Aiden Hill: And just to clarify, I'm not disputing the data. I'm just trying to understand what it means.

[11049] Bowen Zhang: Actually, I do want to make a comment on Member Hill's point. So obviously that score, when I look at it, I feel also concerning. to be honest that was not totally surprising because on math we're before the pandemic were like 30 something percent it dropped to 10 percent so it's not like we went from 95 to like 10 percent so.

[11068] Phuong Nguyen: Member Grandel.

[11069] Terrence Grindall: Yeah I was going to move I was going to move that we that we approve the school accountability report cards with the understanding that if there are if there is additional information to be added that'll be that'll be updated and also that will be given a report, a little more in-depth report in the future about what's in the reports, but my motion is to approve the school accountability report cards. May I get a second?

[11098] Phuong Nguyen: I'll second it. Thank you. Motion made by Member Grindel, seconded by Member Zhang. Student Board Member... Sorry, I can't talk tonight. Student Board Member, how do you vote? Yes. Member Zhang? Yes. Member Marquez? Yes. Member Hill? Yes. Member Grindel? Yes. Myself, yes. Also, we have six yeses. Thank you. All right. Item 15.5. We do have a public comment. Ms. Croce?

[11135] Jodi Croce: Thank you. We have Mr. Eric Tam. Mr. Tam, if you would like to unmute, you may begin.

[11147] SPEAKER_04: Hello, hi, hi, board. This will be a quick one. I was just digging into this specific contract. So if I, I guess Ms. Delacruz could do, yeah, sorry, Ms. Delacruz, if I understand correctly, the chain of events that have happened on June, so all of these contracts were using the COVID resolution, where they basically skip over the board and you guys have authorization to approve these contracts, requirements of the amount. or a finite amount. June 17th, you brought to the agenda or the Board for, you know, the TABS, Alpha Air, you know, testing contract. I think all three components added up to around 260,000. In September 2nd, Mr. Menton-Sertank presented to the Board about the final results and all the actions that you took. I think I found on October 7th, you provided to the board change order one and change order two. And then the original amount was, so the breakdown is original 16,000, change order one was 26,000 and change order two is another 23,000, I think, or 20 something thousand. So I actually missed this back in October, but while reading the contract today, it was interesting to see the breakdown of original versus change order in change order three, which is 11,500. I guess the question I have for Ms. Daly-Cruz is on September 2nd, Mr. Metin Sertan, presented and wrote in his presentation that all remedial work had been completed. And during the presentation, he actually addressed member Grindle that the mechanical contractor and the Sizer Co were already contracted to fix any additional issues. So it seems that we have broken our original allotment. So if you look at the year up to 300% overage on the original budget, So this is, I guess you originally budgeted 80 hours, but now it's up to, I guess, you know, three times that. I guess, board, you might want to dig in into the procurement financial controls related to just how much ongoing money you are willing to spend. Because on September 2nd, all remedial work should have been done. And additional, I guess, support should have been part of the contract for the $260,000 that they presented to you on June 17th. But now you're up to 300% in change orders and $70,000 total. So you might want to dig into that. Bye.

[11320] Phuong Nguyen: Thank you, Mr. Tam. Any comments or questions from the board? May I get a motion to, may I get a motion to approve item 15.5?

[11336] Bowen Zhang: I move that we approve item 15.5.

[11340] Phuong Nguyen: May I get a second?

[11341] Bowen Zhang: I second.

[11344] Phuong Nguyen: Student board member Rendiz Ortiz, how do you vote?

[11347] SPEAKER_33: Yes.

[11348] Phuong Nguyen: Board member Zhang? Yes. Board member Marquez? Yes. Board member Hill? No. Board member Grindel?

[11357] SPEAKER_36: Yes.

[11359] Phuong Nguyen: And myself is yes. We have five yeas, five ayes, and one no. With member Hill stating no. OK. On to item 16.1, Board of Education Recognitions and Announcements. Student board member, Rendiz Ortiz.

[11384] SPEAKER_33: I would like to, again, recognize all the teachers in our district who are doing a lot of work helping students through their absences because of Omicron or outside of winter break and teaching us the best they can.

[11400] Phuong Nguyen: Member Zhang?

[11401] Bowen Zhang: Yeah, I want to echo student board members' comment on the teachers. I'm glad that it looks like the peak is over, so brighter days should be ahead. And in addition, for the, I guess, roughly 20% of the Newark residents that celebrate Lunar New Year. I just want to say Happy New Year.

[11420] Phuong Nguyen: Member Marquez.

[11422] SPEAKER_20: Thank you. I would at this time to go ahead and give an extra shout out to the support staff at the sites, the behind the scenes, right, from our custodial staff all the way through the clerks and the attendance clerks who get to hear the parents and the calls and listening to everyone's situation at this time, especially since we're still within the COVID. So at this time, I'd like to go ahead and recognize all of our support staff and thank them for what they do for us.

[11450] Phuong Nguyen: Member Hill?

[11452] Aiden Hill: I echo student member and member Zhang and member Marquez.

[11459] Phuong Nguyen: Member Grindel?

[11463] Terrence Grindall: I'm going to echo member Hill and echoing other other board members and also I'll directly say happy Lunar New Year to everyone and just how excited we are to be celebrating Black History Month and looking forward to looking forward to that being integrated in our curriculum and to the teaching that we're doing. So applaud applaud all the staff for embracing that. Thank you.

[11496] Phuong Nguyen: I know I'm on the hot spot, but I do very much support all the comments that my board members have made in regards to the support for our staff. Our clerical staff have been amazing. I know that there's been so many changes in terms of COVID information, new guidelines, and everybody has to be on top of it. And yes, there will be occasional, you know, lapse in information, but everybody's been working really really hard and trying to make sure that all the students and families have been taken care of during this time and just wanted to also thank all the teachers for all their continued hard work during this time and then also I want to give a huge shout out to the student leadership in our schools, especially our student-led initiatives by our high school students for the Gender Identity Town Hall. I think it was really well done. very emotional and I've learned so much too in that whole presentation. So I'm here to support and be an ally to Student Voices and I'm very proud of you, student board member, for your voice and advocacy and just embracing or making sure that our students at the high school are embracing kindness and inclusiveness throughout their school and throughout their life. So bringing that knowledge and education to the student population and to also as to the teachers and the rest of us adults. So I think it was well done. So great job to you. And then lastly, happy Lunar New Year. And I'm, again, just really excited that it is the beginning of Black History Month for our students to be able to learn about our black leaders and all of the I'm sorry, and all of the work that our black community is doing in our communities also. Thank you. Okay, on to Board of Education Committee reports. Is there any report from the Mission Valley Regional Occupational Center program?

[11663] Terrence Grindall: Meeting was held last month. Nothing to report.

[11668] Bowen Zhang: Nothing for Selva either.

[11671] Phuong Nguyen: Anything for Newark Teacher Induction Advisory Council? No updates at this time. And then the Audit Committee?

[11681] Aiden Hill: Yes, so we held our first Audit Committee meeting for this year, this past Monday, and we reviewed the preliminary audit results and And so those will be shared with the board shortly, I think in the next meeting. And then we also seated a new member, Member Marquez. And then we are in the process of conducting an appointment process for the public members, both voting and non-voting. And we're expected to meet again in early March to see what candidates we get and make a selection and then a recommendation to the board, the board at large, And then we'll go from there.

[11725] Phuong Nguyen: And then there's a, there's a tentative meeting for the Bond and Parcel Tax Committee on February 8th.

[11735] Mark Triplett: Sorry, I'm present. It's been, oh sorry, you said the bond. Ignore me, ignore me. I'll turn off the mic now.

[11743] Phuong Nguyen: Okay, no worries. And then lastly, the NUSD Liaison Committee with the City of Newark Our meeting in January got canceled, but we will be rescheduling shortly.

[11759] Mark Triplett: That's the tentative one for February 23rd. OK.

[11765] Phuong Nguyen: Thank you, Superintendent Triplett. OK, on to item 16.3, Board of Education requests. Student board member, do you have any requests this time?

[11776] SPEAKER_33: Not at the moment.

[11777] Phuong Nguyen: Member Zhang?

[11779] Bowen Zhang: Yes, follow up from last two weeks ago, we have sort of had this dispute with whether the public member is still a member on the audit committee. So I did, obviously, superintendent shared the audit committee charter. And before that, I actually did read the charter agreement. It does feel like the language says that the term will end on the January two years after the appointment, or when the board appoints a new member, whichever is later. So in that case, I guess, Although we didn't vote in February 2021, last year at this time. I guess that public member's term continues because the board didn't really vote for another term. But I also realized on our website, it looks like the application is open for the public member. Does that mean that this current public member will just, her term will terminate when the board selects a new member or will that her tenure run through the end of January?

[11835] Aiden Hill: Can I answer that? Yeah. I think that we discovered as we went through the audit charter that there's the language is confusing and I think that there's gaps in it and in a lot of areas and one part of the actually the audit charter requires us to revisit the audit charter on a regular basis. And so that's going to be one of the things that we do this year is to actually go in and see where we need to do updates. But basically, the protocol that we're following right now is that the existing public members are still considered to be in their positions. But we're conducting a formal appointment process right now that was effective, I guess, Tuesday. starting and and then according to the Charter it says that you have 30 days essentially to give notice and then make a decision and so We're we're going through that process and then we're expecting to meet again in early March See what applicants we have interview make a make decision and recommendation to be brought to the board for ratification And then we'll see it could be the same people again. It could be different people.

[11908] Bowen Zhang: We don't know Well, well, I guess The clear thing is, if this is the same person again, then she will only have one year left on the term. Because if I'm correct, she was appointed in 2015. It's five terms. Four terms, I believe, based on the terms. Point of order.

[11926] Phuong Nguyen: We're having a discussion. OK. Is there a request, Member Zhang?

[11932] Bowen Zhang: No, no, no. So not a question on this. I have a second one. It's more like a general comment. So obviously we're in tough financial situation, but just like I mentioned before that highly functioning board members spend most of the time focusing on economic excellence. So I hope going forward this board can continue in this direction. And I really feel like, I mean, I'm not saying other items like construction project or like change order are not important. I think when you see our economic performance impact by the pandemic at a level that's very concerning, I think spending a lot of time on other issues is really like trying to fix the air conditioning system on a sinking Titanic.

[11980] Phuong Nguyen: Thank you.

[11981] SPEAKER_20: Member Marquez. And then at this time, ma'am, thank you for asking. Member Hill.

[11986] Aiden Hill: Yeah, just bringing back what we've discussed before. So I would like to request that staff bring back for the middle school design a comprehensive project plan and Gantt chart, you know, not high level, right? I mean, I think we want to see really the detail, because there's lots of moving parts.

[12006] Bowen Zhang: I will second that request.

[12008] Phuong Nguyen: And I will third, so you have consensus. OK, thank you. And then last time, when I was up at the podium, I skipped over Vice President Grindel, so I won't do it this time. So Member Grindel, do you have any requests?

[12026] Terrence Grindall: I don't.

[12031] Phuong Nguyen: I actually do have one, but it's not a request. We did make this request at a prior board meeting, but I just wanted to get, if we could get a follow-up as to when we will be presented with the information. And that's just the detailed information on the projects in terms of the budget breakdown. Yeah, thank you. Item 17.1, superintendent, concluding comments, updates, and future agenda items.

[12066] Mark Triplett: OK, thank you. So yeah, thank you for the request. So what I heard, the project plan for the middle school design, and HVAC budget breakdown, and I think those are the two. We're also, we still have on the docket to bring back the IT assessment. I'm not quite sure if it'll happen at this upcoming board meeting, but please expect it in the near future. And then I would like to echo President Nguyen and her appreciations, particularly for member Resendiz-Ortiz and the student leadership at the memorial. The town hall for gender identity was just so inspiring and powerful. And like President Nguyen said, I think the adults learned tons And I think everybody learned a lot. And at the end, I don't think there was a dry eye in the house either. It was very, very touching. So thank you. Thank you, member Resendiz-Ortiz.

[12128] Phuong Nguyen: OK. With that, may I get approval for adjournment?

[12132] Bowen Zhang: I move to adjourn the meeting.

[12135] Phuong Nguyen: I second. Motion made by member Zhang, seconded by member Marquez. How do you vote, student member Resendiz-Ortiz? Yes. Member Zhang? Yes. Member Marquez? Yes. Member Hill? Yes. Member Grindel? Yes. And myself as yes. We have six ayes. Meeting adjourned at 9 16 p.m.

[12183] SPEAKER_30: Thank you, oh yes, thank you, thank you.

1. CALL TO ORDER

Meeting Practices and Information

Type Information, Procedural IN-PERSON MEETING INFORMATION

NUSD has opened its boardroom for in-person meetings and will follow the State's and Alameda County's safety guidelines for public gatherings. Please refrain from attending in-person meetings if you have any of the following symptoms: Loss of taste/smell Difficulty breathing Vomiting Diarrhea Fever Cough Headache Sore Throat Runny Nose

For additional COVID-19 information please go to https://www.newarkunified.org/covid-19 or https://www.acoe.org/guidance

OBSERVE THE BOARD OF EDUCATION MEETING

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in- person at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-card with the Executive Assistant.

Roll Call

Type Procedural TRUSTEES:

President Bowen Zhang Vice President/Clerk Phuong Nguyen Member Aiden Hill Member Terrence Grindall Member Alicia Marquez

STUDENT BOARD MEMBER:

Member Estaina Resendiz Ortiz

2. APPROVAL OF AGENDA

Approval of the Agenda

Type Action

Recommended It is recommended that the Board of Education approve the agenda for this meeting. Action PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

Motion & Voting It is recommended that the Board of Education approve the agenda for this meeting.

Motion by Alicia Marquez, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez, Bowen Zhang
Not Present at Vote: Estaina Resendiz-Ortiz

3. CLOSED SESSION

Public Comment on Closed Session Items

Type Information PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board. If a constituent wishes to address the Board on any agenda item, please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org.

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, � 54957, subd. (b)(1))

Type Action, Information, Procedural PURPOSE:

Information will be provided by the Superintendent and Executive Director of Human Resources.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - NTA and CSEA

Type Action, Information, Procedural PURPOSE:

Information may be provided by the agency negotiator, Executive Director of Human Resources. Assistance from the legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NTA & CSEA.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management [Chief Business Official]

Type Action, Information, Procedural PURPOSE:

Information may be provided by the agency negotiator, the Executive Director of Human Resources, and the Superintendent. Assistance from legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NEWMA, Unrepresented Supervisors, and Contracted Management

CONFERENCE WITH LEGAL COUNSEL � ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(2) or (3)]

Type Action, Information, Procedural PURPOSE:

Information may be provided regarding significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One Case

CONFERENCE WITH LEGAL COUNSEL � EXISTING LITIGATION (Gov. Code, � 54956.9, subd. (d)(1))

Type Action, Information, Procedural PURPOSE:

To discuss the following case(s): Bretz vs Newark Unified School District Keenan Claim # 569505

STUDENT EXPULSION (Ed. Code, � 48918)

Type Information PURPOSE:

For the Board to review the Stipulation Expulsion Agreement.

BACKGROUND:

A Stipulation Expulsion Agreement meeting was held on Friday, February 28, 2022. This Stipulation Expulsion Meeting was conducted in accordance with Board Policy and Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities. The administration asks for approval of the recommendation for Case# e2122-17. (Ed Code. � 48918).

Recess to Closed Session

Type Procedural PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

4. RECONVENE TO OPEN SESSION

Pledge of Allegiance

Type Procedural PURPOSE:

The Governance Team will recite the Pledge of Allegiance

5. REPORT OF CLOSED SESSION ACTIONS

Report of Closed Session Actions

Type Action, Procedural PURPOSE:

If available, a report of the closed session will be provided by the Board President.

6. STUDENT REPORT

Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

Type Discussion, Information PURPOSE:

At regular Board of Education meetings, a spokesperson of each secondary school may make a brief presentation.

Discussion items may include updates, celebrations, and upcoming events.

1. Newark Junior High School - Mohammed Lulu and Poorvi Sharma

2. Alternative Education - Alexis Blanco-Barron

3. Newark Memorial High School - Estaina Resendiz-Ortiz

7. RECOGNITIONS AND CELEBRATIONS

Staff Spotlight

Type Information PURPOSE:

To recognize the wonderful accomplishments of our NUSD Team.

BACKGROUND:

The presentation will be provided by the Superintendent.

8. PUBLIC COMMENT ON NON-AGENDA ITEMS

Public Comment on Non-Agenda Items

Type Procedural PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

9. EMPLOYEE ORGANIZATIONS

Employee Organizations

Type Information PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA: President, Sean Abruzzi

2. CSEA: President, Sue Eustice

3. NEWMA: President, Vicenta Ditto

10. SUPERINTENDENT REPORT

Superintendent Report

Type Information PURPOSE: The superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

BACKGROUND: The presentation and information will be provided by the Superintendent

11. STAFF REPORT

Governor's Proposed 2022-2023 Budget

Type Information PURPOSE:

The Chief Business Official will update the Board on the Governor's proposed State budget for 2022-2023.

BACKGROUND:

On or around January 10, 2022, the Governor released his proposed 2022-23 State of California Budget. On January 21, 2022, School Services of California (SSC) presented the impact of the Governor's Budget on K-12 education. Capitol Advisors Group also presented their perspective on the Governor's budget on January 19, 2022. This report will highlight the information presented by the Governor's Office, SSC and Capitol Advisors Group.

12. STUDENT EXPULSION

Expulsion Stipulation for e2122-17

Type Action

Recommended The recommendation is that the Board of Education approve the Expulsion Stipulation Action Agreement. PURPOSE:

For the Board to review and approve the Stipulation Expulsion Agreement.

BACKGROUND:

A Stipulation Expulsion Agreement meeting was held on Friday, February 28, 2022. This Stipulation Expulsion Meeting was conducted in accordance with Board Policy and Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities. The administration asks for approval of the recommendation for Case# e2122-17. (Ed Code. � 48918).

Motion & Voting The recommendation is that the Board of Education approve the Expulsion Stipulation Agreement.

Motion by Bowen Zhang, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez, Bowen Zhang
Abstain: Estaina Resendiz-Ortiz

13. NEW BUSINESS

Expanded Learning Opportunities Program Plan

Type Action

Dollar Amount $1,083,491.00

Budget Source ELOP

Recommended The recommendation is that the Board of Education approve the Expanded Learning Action Opportunities Program (ELO-P) Plan. PURPOSE:

As part of the State's release of ELO-P funds, we must develop a program plan as required by EC Section 46120(b)(2). In this program plan, LEAs will describe program activities that support the whole child, and students' Social and Emotional Learning (SEL) and development. This Program Plan needs to be approved by the LEA's Governing Board in a public meeting and posted on the LEA's website.

BACKGROUND:

The Expanded Learning Opportunities Program provides funding for afterschool and summer school enrichment programs for transitional kindergarten through sixth grade.

The Expanded Learning Division adopted the Quality Standards for Expanded Learning in California (Quality Standards) and introduced requirements for Continuous Quality Improvement (CQI) to help programs engage in reflection and be intentional about program management practices and activities delivered to students. To create the program plan, provide a narrative description in response to the prompts listed under each Quality Standard below. The LEA may customize and include additional prompts, such as describing SEL activities, or refining the plan. In addition to the narrative response, it may be useful to include tables, charts, or other visual representations that contribute to the understanding of the ELO-P. LEAs are encouraged to download and reference the Quality Standards in order to provide ongoing improvements to the program.

The Quality Standards can be found on the California Department of Education's (CDE) Quality Standards and CQI web page, located at https://www.cde.ca.gov/ls/ex/qualstandcqi.asp.

File Attachments NUSD ELO-P Plan 2022.pdf (743 KB) NUSD ELO-P Plan 2022_REVISED.pdf (743 KB)

Motion & Voting The recommendation is that the Board of Education approve the Expanded Learning Opportunities Program (ELO-P) Plan.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez, Bowen Zhang, Estaina Resendiz-Ortiz

14. CONSENT AGENDA: PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent-Personnel, except for agenda items: PURPOSE:

(This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.)

BACKGROUND: Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent- Personnel.

Motion by Bowen Zhang, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez, Bowen Zhang
Abstain: Estaina Resendiz-Ortiz

Personnel Report

Type Action

Absolute Date Feb 03, 2022

Recommended The recommendation is that the Board of Education ratify the personnel report as presented. Action All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 02-03-2022.pdf (143 KB)

Resolution No. 2021.22.22 Criteria for Determining Order of Seniority for Employees with the Same Date of First Paid Service

Type Action

Absolute Date Feb 03, 2022

Recommended The recommendation is that the Board of Education approve Resolution No. 2021.22.22 - Action Criteria for Determining Order of Seniority for Employees with the Same Date of First Paid Service PURPOSE:

For the Board to approve Resolution 2021.22.22 so that a criteria for determining order of seniority for employees with the same date of first paid service is established.

BACKGROUND:

Resolution No. 2021.22.22 is presented to determine "tie-breaking" criteria for certificated employees with the same date of first paid service in the district. In the event of certificated layoffs, this criteria will be used to establish the order of layoffs for those with the same seniority date.

File Attachments Tie Breaking Res 02.03.2022.pdf (67 KB)

15. CONSENT AGENDA: NON-PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent Non-Personnel, except for agenda items: PURPOSE:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent Non- Personnel, except for agenda items: 15.3 and 15.5.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez, Bowen Zhang, Estaina Resendiz-Ortiz

Curricular, Overnight Trip for Lincoln Elementary fifth and sixth-grade class to travel to Scotts Valley, CA.

Type Action

Preferred Date Feb 03, 2022

Fiscal Impact No

Dollar Amount $11,070.00

Budgeted Yes

Recommended The recommendation is that the Board of Education approve the overnight trip for Lincoln Action Elementary fifth and sixth-grade class to Scotts Valley, CA. PURPOSE:

The Lincoln Elementary community requests permission to take fifth and sixth-grade students on a curricular, overnight field trip. Students will travel to Scotts Creek, CA for an outdoor science education camp. Transportation will be by district bus. Students will study content standards in ecology, resources, ecosystems, and conservation while experiencing team building with their peers. School: Lincoln Elementary Dates: February 22-25, 2022 Location: Scotts Valley, CA Chaperones for Science Camp: The ratio of adults to students on school-sponsored trips shall be based on the following formula: K-3 1 adult for every 5-8 students 4-9 1 adult for every 10 students 10-12 1 adult for every 10 students where strict supervision is required (tours, theaters, etc.) Overnight trip supervision must be gender appropriate. However, in the event that the supervisors, who stay overnight in proximity to students, are of a gender other than that group of campers, adequate planning, and preparation of campers and the physical arrangements of the camp shall be made to ensure optimal safety and privacy of students (AR 6153).

No student will be denied due to a lack of funds.

BACKGROUND:

According to Board Policy, all trips in excess of 100 miles, non-curricular trips, and overnight trips require Board approval. The site principal and sixth-grade teachers request permission to take students on an overnight curricular trip to attend an outdoor education/science camp program that is articulated with grade level curriculum. The programs are taught by credentialed staff members and camp staff and are viewed by the sites as a valuable part of the students' educational experience.

School Accountability Report Cards

Type Action

Preferred Date Feb 03, 2022

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the School Accountability Report Action Cards. PURPOSE:

All public schools are required to prepare and disseminate a Student Accountability Report Card (SARC) for the primary purpose of providing parents with data and information to make meaningful comparisons between schools. Specific items are required to be reported in the following categories: demographic information, school safety and climate for learning, academic data, school completion, class size, teacher and staff information, curriculum and instruction, and postsecondary preparation. Due to the pandemic, the California Department of Education has confirmed that for some categories the most recent data available will be from the 2019-20 school year.

BACKGROUND:

All public schools in California are required annually to prepare Student Accountability Report Cards (SARCs) and disseminate them to the public. SARCs are intended to provide the public with important information about each public school and to communicate a school's progress in achieving its goals.

File Attachments Birch Grove Intermediate SARC.pdf (1,327 KB) Birch Grove Pimary SARC.pdf (1,481 KB)

Bridgepoint High School SARC.pdf (1,317 KB) Coyote Hills SARC.pdf (1,483 KB) Crossraods SARC.pdf (1,320 KB) E. L. Musick Elementary SARC.pdf (1,355 KB) Kennedy Elementary SARC.pdf (1,487 KB) Lincoln Elementary SARC.pdf (1,397 KB) Newark Junior High School SARC.pdf (1,512 KB) Newark Memorial High SARC.pdf (1,526 KB) Schilling Elementary SARC.pdf (1,436 KB)

Motion & Voting The recommendation is that the Board of Education approve the School Accountability Report Cards.

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez, Bowen Zhang, Estaina Resendiz-Ortiz

Monthly Purchase Order Report

Type Action

Recommended The recommendation is that the Board of Education approve the Monthly Purchase Order Action Report as presented. PURPOSE:

The purpose of this item is to present a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases.

BACKGROUND:

Based on the discussion at the Board's Study Session on January 6, 2022, staff is providing a monthly report on Purchase Order transactions per Board Policy 3300, Expenditures and Purchases. The policy states that "The Board shall review all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days."

File Attachments Monthly Purchase Order Report_02-03-2022.pdf (74 KB)

Contracts and Purchase Orders Authorized under Resolution 2020.21-025 (Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

Type Action

Fiscal Impact Yes

Budgeted Yes

Recommended The recommendation is that the Board of Education accept the update on costs associated Action with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) PURPOSE:

To update the Board on costs associated with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) from January 1, 2022 through January 31, 2022.

BACKGROUND:

On April 1, 2021, the Newark Unified School District Board approved Resolution 2020.21-025 delegating authority to the Superintendent or designee to procure necessary materials, equipment, and services that are needed to provide distance and/or in-person learning to mitigate the effects of Covid-19. Language in the resolution states "the Superintendent/Designee shall make periodic reports to the Board of Education and the public regarding implementation of this resolution and the costs associated therewith"; requiring the update provided here.

On September 16, 2021 Amended Resolution 2020.21-025 was approved. The amendment extends it to on or around June 30, 2022 and states that updates will be presented at the first Board meeting of each month.

Updates have been provided to the Board as follows: June 17, 2021 for contracts and purchase orders between April 2, 2021 and May 31, 2021 October 7, 2021 for contracts and purchase orders between June 1, 2021 and September 30, 2021 November 4, 2021 for contracts and purchase orders between October 1, 2021 and October 31, 2021 December 2, 2021 for contracts and purchase orders between November 1, 2021 and November 30, 2021 January 6, 2022 for contracts and purchase orders between December 1, 2021 and December 31, 2021

VENDOR PO NUMBER DESCRIPTION AMOUNT Syserco P22-00057 TAB (Testing and Air Balancing) Project- Change Order #3 $11,486.00

File Attachments Syserco_TAB-Deficiencies Remediation_Change Order 3_fully executed.pdf (77 KB)

Motion & Voting The recommendation is that the Board of Education accept the update on costs associated with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

Motion by Bowen Zhang, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Alicia Marquez, Bowen Zhang, Estaina Resendiz-Ortiz
Nay: Aiden Hill

Minutes of the January 20, 2022 Special Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of January 20, 2022, Action Special Meeting of the Board of Education. PURPOSE:

For the board to review and approve the minutes

BACKGROUND:

The attached minutes are reflective of the January 20, 2022, Special Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

16. BOARD OF EDUCATION: COMMITTEE REPORTS, REQUESTS, AND ANNOUNCEMENTS

Board of Education Recognitions and Announcements

Type Information PURPOSE:

The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

Board of Education Committee Reports

Type Information PURPOSE:

The Trustees will provide an update, if available, on the committees of which they are members.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Board Committees 2020-21

Board Adopted on 12/16/21 RepresentativeAlternate

Mission Valley Regional Occupational Center/Program 1. Terrence(ROC/P)Grindall1. Bowen Zhang Executive Board

Regional Policy Board of Special Education Local Plan Area 1. Bowen Zhang 1. Alicia Marquez (SELPA)

Newark Teacher Induction Advisory Council (Formally 1. Alicia Marquez 1. Aiden Hill EBIC)

Audit Committee 1. Alicia Marquez 1. Terrence2. Aiden HillGrindall

                                                               1. Terrence

Bond/Parcel Tax Committee Grindall2. Phuong 1. Bowen Zhang Nguyen

                                                               1. Phuong
                                                               Nguyen

City of Newark � NUSD Liaison Committee 2. Terrence 1. Bowen Zhang Grindall

Board of Education Requests

Type Action, Discussion, Information PURPOSE:

This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

BACKGROUND:

The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting.

    Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board
    meeting.
    When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be
    expected to respond to new ideas based on current knowledge.
    Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea.
    The Superintendent will decide on the delegation of assignments to District staff.
    The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further
    developed and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new
    ideas.
    Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of
    the full Board to explore or proceed with implementing new ideas.

17. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Superintendent's Concluding Comments, Updates, and Future Agenda Items

                       AGENDA REQUESTS

Type Information PURPOSE:

This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

18. ADJOURNMENT

PLACEHOLDER - Extend Meeting

Type Action

Recommended The recommendation is that the Board of Education extends the meeting to ____P.M. Action PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

Adjournment

Type Action, Procedural

Recommended The recommendation is that the Board of Education adjourns this meeting. Action PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

Motion & Voting The recommendation is that the Board of Education adjourns this meeting.

Motion by Bowen Zhang, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez, Bowen Zhang, Estaina Resendiz-Ortiz

No minutes available.