Regular Meeting

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[358] Marie dela Cruz: Recording in progress.

[363] SPEAKER_36: Recording in progress.

[517] SPEAKER_28: I believe we're live. Good evening, everyone. Welcome to the December 16th special meeting of the Newark Board of Education. Meeting is called to order at 5.33 p.m. Ms. Gutierrez, roll call, please.

[538] SPEAKER_38: Student Member Resendiz-Ortiz? Here. Member Marquez? Present. Member Grindel? Here. Member Hill.

[548] SPEAKER_44: Here.

[549] SPEAKER_38: Vice President Nguyen.

[550] SPEAKER_44: Here.

[550] SPEAKER_38: President Hsiang.

[551] SPEAKER_28: Here.

[552] SPEAKER_38: All present.

[554] SPEAKER_28: Approval of the agenda. I move that we approve the agenda as it is. May I get a second? Second. Seconded by Member Grundell. Student board member, how do you vote?

[566] SPEAKER_40: Yes.

[567] SPEAKER_28: Member Marquez. Yes. Member Grundell.

[571] Jodi Croce: Yes.

[572] SPEAKER_28: Member Hill. Yes. Member Nguyen.

[575] SPEAKER_40: Yes.

[575] SPEAKER_28: My vote is yes, motion carries unanimously. All business, district goals and superintendent objectives. Any final round of comment? Obviously we've been doing three workshops already. Four? Okay, I guess it's, I thought it's three. Okay. With that, I move that we approve the 2021-2022 district goals and superintendent objective with a minor suggestion from me. certain goal of 2A, 2B, there's just two. I mean, there's no AB anymore, right? I mean, on the slide. Same thing goes for four. There's just one goal, just four, rather than 4A. You have no 4B there either. So I move that we approve the 2021 and 2022 district goals and superintendent objective. May I get a second?

[623] SPEAKER_42: I second.

[624] SPEAKER_28: Seconded by Member Wins. Student Board member, how do you vote?

[627] SPEAKER_40: Yes.

[628] SPEAKER_28: Member Marquez? Yes. Member Hill? No. Member Grindel? Yes. Member Nguyen? Yes. My vote is this. Motion carries with four ayes. Member Hill voting no. I move that we adjourn the meeting. May I get a second? Second. Seconded by Member Marquez. How do you vote, student board member?

[652] SPEAKER_40: Yes.

[652] SPEAKER_28: Member Marquez? Yes. Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[659] SPEAKER_40: Yes.

[660] SPEAKER_28: My vote is yes. Meeting is adjourned at 5.35 PM. OK. Good evening, everyone. Welcome to the December 16th regular meeting of the New World Board of Education. This will be our last regular board meeting for the year. Meeting is called to order at 6 p.m. Ms. Gutierrez, roll call, please.

[2142] SPEAKER_38: Member, student member, Resendee Sortes. Here. Member Marquez. Here. Member Grindel.

[2150] SPEAKER_44: Here.

[2151] SPEAKER_38: Member Hill.

[2152] SPEAKER_44: Here.

[2152] SPEAKER_38: Vice President Nguyen. Here. President Zhang. Here. All present.

[2157] SPEAKER_28: Approval of the agenda. I move that we approve the agenda for this meeting. May I get a second?

[2164] SPEAKER_42: I second.

[2165] SPEAKER_28: Seconded by Member Nguyen. Student Board Member, how do you vote?

[2168] SPEAKER_40: Yes.

[2169] SPEAKER_28: Member Marquez? Yes. Member Grundahl? Yes. Member Hill? Yes. Member Nguyen? Yes. My vote is yes as well. Motion carries unanimously. Closed session. Do we have any public comment for closed session? Okay, we're moving to closed session. In closed session, we'll be talking about 3.2, Public Employee Discipline Dismissal Release. 3.3, Conference with Labor Negotiators, NTA and CSCA. 3.4, Conference with Labor Negotiators, NEWMA, Unrepresented Supervisor, and Contracted Management Chief Business Official. 3.5, Conference with Legal Counsel, Anticipated Litigations. 3.6, Conference with Legal Counsel, Existing Litigation. 3.7, Student Expulsion Case 918, 3.8 student expulsion, 3.9 student expulsion, and we'll be back to open session around 7. See you then.

[5071] SPEAKER_44: So this is Michael in the room.

[5072] SPEAKER_46: It's good to meet you.

[5095] Richelle Piechowski: I see a glow.

[5728] SPEAKER_28: Good evening, everyone. We're back to open session. First thing first, Pledge of Allegiance. Everybody, please stand up. Ready, begin.

[5744] Aiden Hill: I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

[5761] SPEAKER_28: Report of closed session actions. There was no reportable action taken in the closed session. Student report, Superintendent Triplett.

[5775] Terrence Grindall: Thank you, President Jung. Good evening, board members and staff and community. So we're excited to have a student reports from both Newark Junior High School and also Newark Memorial tonight. And I believe we're starting with the junior high. We have Mohamed Lulu and Purvi Sharma.

[5804] SPEAKER_38: Mohamed and Purvi, you guys may begin. Mohamed and Purvi, you guys may begin. Mohamed and Kirby, if you guys can hear me, you guys may begin. Hello.

[5835] SPEAKER_17: Hi. You may begin. Good evening, board members. My name is Mohamed Lulu, the ASB president of Newark Junior High School. We started off our month of December with the Winter Social, a fun way to end the first semester. We followed a strict COVID guidelines. Some of the guidelines included wearing masks at all times. There were air purifiers and outdoor fruit tables. Chaperones are also required to show proof of vaccination as well. Now I'm going to pass it on to my fellow peer, Forvi.

[5867] SPEAKER_11: My name is Forvi Sharama, the ASP Vice President of NJHS. We also sold holiday grams, which students could buy for their friends or a special someone. Last week, we had a toy drive through Newark Globe. We are also planning future events like Spirit Week, Valentine Gramps, and more. Thank you for listening.

[5891] SPEAKER_28: Thank you.

[5892] Terrence Grindall: Thank you. Thank you, Mohamed and Porvi. And next up, we have our very own Miss Stana Rendiz-Ortiz to do the report from Newark Memorial.

[5906] SPEAKER_20: Yes. So hi, everyone. It is great to see all y'all. New Memorial High has been quite busy this past month. The previous week, we had our Winter Spirit Week at NMHS, where we celebrated the holidays in advance with a lot of holiday-themed workshops for students. The senior class hosted their first movie night of the year yesterday. And we also successfully had our hot chocolate fundraiser and holiday grams, where any student could send a candy for the holidays to their fellow peers. Additionally, our canned food drive was a success. Thank you for all to those who helped. And last but certainly not least, something to look forward to when we return is that our first town hall of the year will be on January 27th, 2022. This town hall will be focused on gender identity and how we as a community and school can become more inclusive towards others and address the issues students face with their gender identity on campus while educating others and finding solutions. Thank you so much for everyone's time, and before I leave, I would like to say a great thank you to the Newark Memorial High academic counselors, Mr. Luna, Ms. Torres, Ms. Venegas, Ms. Hernandez, and Ms. Cranon-Jones, for helping the majority of seniors in applying for college. We truly appreciate y'all, and I hope everyone enjoys their holiday season.

[5984] SPEAKER_28: Thank you. I believe that's it for student report, right? Moving on to staff report, our staff spotlight.

[5992] SPEAKER_27: Superintendent. Thank you, President Jun. Ms.

[5995] Terrence Grindall: Gutierrez, could you put our staff spotlight up on the screen for this evening? So we do have three staff members we wanted to celebrate and acknowledge tonight and we'll jump to the first one. This is Ms. Ruthann Dalton. She is the office manager at Birch Grove Primary and Ms. Dalton has been part of the, in addition to her role at Birch Grove Primary, she's part of the Memorial PTSA. She's also a Newark alum. She has one student who has graduated from Newark Memorial High School and one who's still attending. And what we wanted to really highlight about Ms. Dalton is she runs an amazingly tight ship there at Birch Grove Primary. She's always on the move every time I go and visit. And she treats the students, parents, staff, and visitors with the same level of amazing kindness and respect. So please join me in appreciating Ms. Dalton. Next, we wanted to highlight a special teacher this session. This is Miss Carol Rose. She's a teacher at Coyote Hills Elementary. She was formerly at Snow Elementary. She was a member of the merger design team last year, did a lot of tremendous work. I think even presented here to the board at one point. And she's now currently a member of the middle school design team, so very active and really engaging in this work. I had the pleasure of visiting her class this week as she was leading students in the analysis of data from an experiment. They were studying molecules, and they were using heat, water, balloons, and salt to explore the different impact on on these balloons. It was really tremendous. It's just an incredible effect in the classroom with her kids. So please join me in appreciating Miss Rose. And then last but certainly not least, one of our newer members of Newark. This is Mr. Jaime Osorio. He is the principal at Kennedy. And this is his second year. He does, Mr. Soria has just done an amazing job supporting the staff with teaching and learning. He has strong relationships with students, staff, and families. And we're just really grateful that he's joined the Newark family. So please join me in appreciating Mr. Soria. And those are our spotlights for the evening. Go ahead.

[6159] SPEAKER_28: I mean, obviously, thank you for all the staff that have been working so hard for the past year. It's been a really challenging year, so thank you, everyone. Moving on to the next item, School Spotlight, Musi Elementary, Superintendent Triplett.

[6174] Terrence Grindall: Thank you. So we had some staff spotlight. Now we really want to spotlight music and the amazing work that they are doing there. And to join us is their fantastic principal, Ms. Gallaher. And we also have Ms. Megan McMillan in the audience, who's one of our amazing preschool teachers from music. And I'll turn it over to Ms. Gallaher.

[6198] SPEAKER_35: All right, thank you members of the board, members of executive cabinet.

[6202] SPEAKER_36: My name is Amanda Gallaher and I'm here this evening to represent Music Elementary and preschool. So we came into this year knowing that we were gonna have a lot of work to do. It's gonna be a really interesting year for us. So we came up with these goals and priorities. And when I say we, I mean we, it wasn't me, it was me and my team. So you can see there, that's our fantastic team of educators, which Ms. McMillan is representing for them this evening. But what we came up with together is that we knew that this year one of our priorities had to be addressing mislearning and those achievement gaps. We knew that we needed to go through the year and reinforce a learning community focused on growth and family. And last but not least, we needed to provide a positive and a productive transition to the 2022-2023 school year. We know this is gonna be our last year on campus and we wanted to make it a positive experience for our students. So those were our three priorities for this school year. So our mission, our school mission is what guides our work and what we do every day. So we believe that all music students, regardless of race, gender, language, economic status, or special needs, work towards mastery of the common core state standards in a caring and enriched learning community characterized by high expectations, creativity, and a rigorous academic environment. And we say this every single day as a community. Now this is a mouthful and it's a pretty meaty mission, right? and we have littles on our campus. So if you walk on our campus and you ask our students, what is your school mission? They're not necessarily going to read this back to you. They'll recognize it if you say it, but what they're gonna tell you is what it means. And what it means to us at music is that every student is respected, valued, and achieves. And everything we do throughout the day, while we're planning, while we're working with students, if it doesn't come back to our mission, then we start over. We're always going back to our mission. All right, so that first priority we had, learning. So learning and growing, and you're gonna hear me talk about growing a lot. We want our students on academic grade level, we want them where they need to be, but ultimately we want our students growing. So if they're not there, we wanna see them moving towards that goal. So learning for us, we knew we had to address that miss learning, those achievement gaps we had before distance learning and shelter in place. And so we decided that we were going to really focus on intervention. So we have a targeted time of day where we're doing targeted interventions for all students, all of our students. And these, when you walk into this classroom, if you go into a fifth grade classroom, you might not necessarily see a fifth grade standard. We're targeting the skills our students need to access their fifth grade curriculum. So you're going to see students working at all different levels. And you're going to see that Monday through Thursday for 40 minutes a day in each classroom. And during that time, we bring in instructional aides. So there are three adults in every classroom for that 40 minutes where we are targeting the skills our students need. And we focused on language arts, specifically reading. And so you can see our data here. Our goal is to see the red shrinking. The red is students who are two or more grade levels behind and our green growing, the students who have met or exceeded the standards. So you can see in this whole school data from our baseline, from the first week of school to our benchmark, we've decreased our red, we've increased our green. But more specifically, we knew that we needed to focus on comprehension of informational text. Really being able to access that was going to allow our students to grow. So you can see here that if we're looking at red, it really shrunk. And specifically, if you're looking at that pattern red, students who are more than two years behind, we cut that in half. We went from 24% to 13%. It's a little bit more than half, but we really shrunk that red. And if you go over to the green, our students who've met or exceeded, you can see that that has grown, but even more specifically, the pattern green of students who have exceeded their grade level standard or where they should be at, went from 10% to 23%. So we can see that what we're doing is working. And this was just the first trimester, our first pass at our interventions. We have two more trimesters to go. So we are excited to see more growth. And also I really wanted to highlight our work with iReady because we do lean on it. And so here we have passed at the point I made this about a week and a half ago. So it's already risen from them, but we have passed 3,956 reading lessons as a school so far. So we are continuing to work on that. And if you can see here, our students are reading. You can see some of the other things we're doing. We're reading to our therapy dog. You can see our preschoolers identifying their letters, our students reading with buddies, focusing on response to reading, asking questions. So we have a lot going on in our classrooms. And I invite you to come see that whenever you want. All right, so that was our first priority, how we're addressing the mislearning. But after that, it came to our learning community and our commitment to growth and family. And we've really addressed PBIS. We knew our school climate was gonna be huge this year. And so we went back to our four expectations and we adjusted them to meet the needs of coming back from distance learning. Like we couldn't show up in our pajamas anymore. And we couldn't eat whenever we wanted to. And that was hard for a lot of our students, especially our littles. They were not on board with that plan initially. But we shared with them that when we're at school, we're going to be responsible. We're going to be inclusive. We're going to be safe. And we're going to be engaged. And we didn't just tell them that. We defined it for them. And every day, we practice that. So these are the rules for all settings. But we went more specifically to the different settings. But once again, if you come in our campus now, a few months into school, our students can tell you what the expectations are. And you're going to see them fully dressed and engaged in their learning instead of ready to snack and run every five minutes. So this was huge for us. So once again, please join us on campus. Ask our students what these are. They'll tell you.

[6594] SPEAKER_35: Oh.

[6596] SPEAKER_36: I don't understand what you're trying to tell me. Oh, keep going. All right. Sorry. Hello, everyone who's come. All right. So we really leaned into Character Strong, our SEL program that you all adopted for us. Thank you so much. So we needed to provide the school climate, but we also needed to support our students in just coming back stronger and healthier mentally as well. And so we are in our fifth month and we are working on honesty this month. So honesty is living truthfully in your words and actions and thoughts. And this month I ask our teachers to send to me a quote or a video that really meant something to them and we would share it every morning on our slides that we would do our morning announcements and we would ask a question and we would work with it and this was our third grade teacher's quote she wrote or she submitted never be afraid to raise your voice for honesty and truth and compassion against injustice and lying and greed if people all over the world would do this, it would change the earth. And that was by William Faulkner. Now remember, our whole school is hearing this. So it doesn't matter whether you are three or you are 12, this is what you're hearing. And so students are going to take from this wherever they're at developmentally. So you can see here, this teacher took it a step further, and you're gonna see everything from be respectful, because she asked her students, what does this mean to you? But if you look next to that, you can see that the student wrote, I think it needs to stand up for others. It means to stand up or don't be afraid to stand up for yourself and others. Like they took it to a whole deeper meaning and had a wonderful conversation about it. So you're gonna see this every day in our announcements. You can see it on our board back here. We have lots of respect, which was one of our traits. We decorated the doors, you can see. writing over there where they addressed it as well. So we're really, really leaning into like who our students are as people and helping them grow there. All right, so the last bullet, the positive and productive school year. Video is not gonna be available, that's okay. I'll show you later if you want to see it. But what would have played would be a sixth grade video about respect. And they did this on their own. They went around. They asked teachers to do different things. They compiled it. They put it to the song. They submitted it. We played it as a school. It was great. But here you see everybody rise. That is our theme this year. You can see it ties back to our school expectations, but here we're using it is in celebration. So everybody rise in celebration. And so I invite you to rise in celebration of the wonderful students of our school. They're what make our school great. So here you can see Ms. Nevaeh. Ms. Nevaeh is proud to be recognized for her work in rising that month, right? Like she went above and beyond to that month and just shined. And so we wanted to celebrate her. You can see Ms. Jayi, she was awarded for her work in gratitude, right? Because it's not just academics, it's the whole student. So if you come on campus, I might hand you some RISE rewards and say, please find a student and give them to them. So you can ask them about RISE. You can ask them about what they're learning in class. It doesn't matter. We just want to celebrate them. And so you can see that we do that monthly. We do it just with the generic kind of fun gathering stuff too, like Halloween was so much fun to actually be together again. So we're celebrating that, but also, When we meet our goals, we are celebrating. So we've done popcorn parties. We've done ice cream parties. We're going to do hot chocolate here pretty soon. We celebrated National Cupcake Day yesterday, right? So we celebrated a different holiday from Thanksgiving until today so that we could just experience everything our community has to offer and what means the most to us. So, like, you never know what you're going to expect on our campus. All while pushing that learning and growing. All right, that pretty much sums up what we've been doing this year. I'd like to thank you all for your time. And don't forget, everybody rise.

[6854] SPEAKER_28: Thank you for your presentation. Could you explain what's behind you on the wall?

[6861] SPEAKER_36: That is gloriousness at its best right there. So if you look on the right, you can see the respect tree. And so for the month of respect, we had a door decorating contest. What does it mean to you? And so that class made a tree of respect. You can see it wasn't enough to decorate the door. They had to do a writing project with it. So they've attached that to their tree. So if you've got some time, there's some reading going on there. You can see artwork working on letter sounds. from our preschool, so that would be our koalas going on there. We have our Day of the Dead celebration happening. Across the top, you have some work from history, where we're using art to connect to what they're learning. Next to that, you can see a book study we're doing about Maniac McGee. So you can see response to writing. They took it a step further, and they made it into a comic strip in scenes, and really key important parts of the story there. And then they moved into the different themes. And you can see, based on the students, what they took away from the book. And some took away death. There was a lot of death in the book, and how students cope with that, and students in the book, or race, and some of the issues that were happening for students in the book. And they just really embraced it, and documented it, and that it meant something to them.

[6948] SPEAKER_35: And then you see our snowmen and our Grinches because, well, we like Christmas, and it is Christmas month.

[6954] SPEAKER_36: And then over here, you have our writing and our picture about respect as well.

[6959] SPEAKER_28: Thank you. Thank you. Bring back to the rest of the board. Member Hill.

[6965] Aiden Hill: Carver, thank you for the excellent presentation, and thank you for the excellent work that you're doing. Just a quick question, just so I understand. When you were talking about the intervention period, So you're taking a specific time, is it every day? Monday through Thursday. Monday through Thursday. And then you're focusing on building a specific skill in that concentrated time. Yes. And then you're using I-Ready to actually measure like here's your baseline and then how are you doing as you proceed through your instruction. Is that right?

[6997] SPEAKER_36: So during our intervention time, we have our pre and post assessments for that skill. Okay. So we're using multiple points of data there. Okay. In our group, we have three adults. We have three different skills being targeted. So they're all doing pre and post there. Are we making growth on those skills? And then we're using the iReady benchmark data to see if that is then impacting our school growth in the content areas as well.

[7023] Aiden Hill: Okay, yes, and the reason I was asking is just because when you were, when you had that graph down below, I was just curious, was that, was that from the IREDI that you were, okay, so that was, those were, that was data that was coming from IREDI. Okay, but the, but you're doing other pre-assessments before you get to that part.

[7039] SPEAKER_36: Absolutely, absolutely. And then even within our intervention time, because we knew that informational text was our challenge, that we, even though we're working on other skills, like it might be phonics, we're trying to do that through an informational text. So they're being exposed through the informational text as much as possible.

[7056] SPEAKER_44: Great. Wonderful. Thank you.

[7058] SPEAKER_35: Thank you.

[7059] SPEAKER_28: Any other board members?

[7063] Bowen Zhang: I just want to echo member Hills. Thank you for this excellent presentation and all the work you're doing. So it was very informative and inspiring and thank you for all your efforts and to your team. Thank you.

[7077] SPEAKER_35: Thank you very much.

[7078] SPEAKER_28: Member Nguyen.

[7080] Phuong Nguyen: Thank you, Principal Gallagher, for all your hard work. And I know even from the last time during when we were doing all the consolidation for the schools, your student body at Music was very gracious, sending us their letters, and overwhelmingly They are very mature in their writing and expression and also gratitude for their school music. And it shows in those writings that you guys, the teachers, your leadership in your team has done a tremendous job with your students there. And we just want to say thank you very much.

[7126] SPEAKER_35: On behalf of my team, thank you very much for recognizing that.

[7130] SPEAKER_28: Member Marquez.

[7131] SPEAKER_47: Just one quick question. I recognize that we had some visitors come in the room. Would they happen to be students from music?

[7138] SPEAKER_36: I wish. I used to have Jameson. Jameson used to be mine, but then I had to share him with BGP. They stole him. So I wish he was still mine, though.

[7149] SPEAKER_47: He's pretty fabulous. And again, thank you for everything. I personally got to visit, and I was very, very impressed. And it is true. The students, they just, you ask questions, and they're ready just to tell you the objectives, the goals, what's going on, what they're working on, and what they've learned. And so the excitement that you see with the students, and especially the little, just the way that they're being, you know, the way they're being treated and welcomed when they're on campus, easing some of that, you know, anxiety that they may have, because it's all new for them. So thank you for that.

[7181] SPEAKER_28: Yeah, I want to echo what member Wynn just said that I think your children displayed a high level of maturity after hearing that the decision we made about the school closure. Thank you again for the hard work and have a great rest of the evening and happy holidays. Moving on to employee organizations, Ms. Gutierrez,

[7211] SPEAKER_38: The first member is, sorry, the first speaker is from CSCA, Sue Eustis.

[7228] Cindy Parks: Good evening members of the board, Dr. Triplett. I'm happy to inform you that we've had our upcoming elections on our new negotiations team and our new job stewards. Our executive board is a two-year, so it won't happen until again next year, but I'm really excited in the idea that we have new people on the negotiating team as well as some new stewards. We also will have training, CSCA will have training for these employees and for existing executive board members to be trained in January. We had our a holiday gathering at Applebee's on Monday the 13th. And I am excited to say that Dr. Triplett, Nicole Pierce, and, oh golly, now I can't remember your name, Katherine. Anyway, all three of them attended and were able to talk to all of our employees that were there. And there were about 45. And so I was excited that we got so many out with everything that's going on in reference to COVID. But it gave everybody an opportunity to get together and know each other a little bit better. So I really appreciate your attendance, really do. I also would like to thank Catherine especially Since she's been on board, she has met with CSCA on a weekly basis. And where we have any issues, we have conversations about how we both feel and what's going on. And we've been able to, in my estimation, probably work through a number of problems and totally understanding the other person's point of view. And I think that this year, Jessica did it too, but she wasn't here long enough, I think, for it to be really effective where you have been. And I think it is effective because I think we can work through a number of things and still respect each other at the end of the day. So I wanted to personally thank you. I know it's been troubling for you, having Debbie Romero leave. So she was like, knew everything about classified side. And so not having that expertise has been difficult, but we have now her replacement. And I think everything is going to continue to be on a good path. At least that's where I'm hoping to go. I would like to wish all of you a very happy holiday. And hopefully we can work together and that we can go ahead and resolve a lot of our issues and get back to educating the kids and having a really good environment for all employees, teachers, administrators, and classified employees. I think it's really important with especially everything we've gone through the last two years, it's been tough on everybody. And so hopefully when you go home, and you have your holidays is that we come back renewed, ready to roll up our sleeves and try to work together and make it a better district than what it is today. That's my hope. Thank you.

[7441] SPEAKER_28: Thank you. Next speaker.

[7444] SPEAKER_38: Newman, Amanda Guller.

[7455] SPEAKER_35: Good evening once again.

[7456] SPEAKER_36: We really don't have a whole lot to share today. We also got together for our holiday party, which was amazing. We beat our record, and there was like 18 of us there. So we're still playing it safe as a group, but happy holidays, everyone. Please have a safe and healthy break.

[7471] SPEAKER_35: Thank you.

[7475] SPEAKER_28: Any other speakers? Okay, moving on to 9.1, public comment on agenda item. We do have one on-site speaker, Ms. Jennifer Banner.

[7504] SPEAKER_33: Can everybody hear me okay? All right, super. Good afternoon, good evening board members. I know I'm here to speak as a mother of three students that are enrolled in the Newark Unified School District. Ms. Ingram was one of our principals for a long time. And so for a little while, Ms. Gallagher too. So as also as a homeowner and taxpayer here in Newark for over 14 years, so even prior to the kids being in the school district, we were here. For the most part, our older two children are definitely, you know, having their academic needs met. But this evening, I'm focusing on my youngest, Jameson. So late 2018 through 2002, through early 2020, we had a wonderful experience at Music Elementary. During that time, he received help from Stanford and Regional Center in regards to developing his IEP. And unfortunately, I can't say the same has been the experience through the transitional virtual learning experience. as well as today at our experience at BGP. That being said, last year, Jameson's teacher was an interim teacher. So meaning that her lacking of credentials was definitely impactful in regards to providing the proper care for Jameson's expectations to be met. In addition, we noticed that she did not have a mentor until halfway through the school year because we were doing distance learning through daycare as well. So things like him not being able to, him being ignored on his virtual meetings, and everything along those lines. And this is all documented. At one point in time, when we had one of our IEP meetings, you know, we were, everybody was fully aware of the situation and really there was no help during this piece. And at one point in time, during one of them last year, Ms. Hamilton actually abruptly ended our virtual meeting, leaving myself, my daycare provider, a son, which is the third party therapist and Ms. Gallagher, in awe at the erratic behavior. Since then, it's been a rocky relationship. I now want to focus on Jameson's experience here this year in kindergarten at BGP. We are now almost halfway through the year, and we still don't have a credential teacher, not meeting the expectations of an IEP. for on-site instruction for my child. And really the fact that these gaps are not being filled in between these pieces as there's been sub after sub after sub. But really what I'm talking about right now is the fact that it's just disturbing. And considering the lack of work that Jameson is seeing on his IEP progress, it's really hard as a parent to watch. My son has been very quiet and loving. He's just a joy. He was actually the student of the year at music when he was there. He was on the float in the Newark Day Parade. So we really have seen some inconsistencies in regards to the classroom management and the instruction. And his behavior has really gone and turned wrong in regards to it. And it's a totally off character, and even to the point where his brother has been pulled out of class and his learning has been disrupted. So that's a major concern for me.

[7693] SPEAKER_28: Ms. Bennett, can you wrap it up? We do have your, yeah, we do have your, can you wrap it up?

[7699] SPEAKER_33: You want me to wrap it up? Okay, great. So really just, you know, everything's been documented in emails, but really I want to just understand, if you can't provide the little services that my son needs, then I suggest that we work together to find a local instructional program that can fulfill his needs.

[7716] SPEAKER_28: Thank you.

[7717] SPEAKER_33: Super, thank you.

[7720] SPEAKER_28: Next speaker.

[7731] SPEAKER_38: Okay, the next speakers are on Zoom. And the first speaker is Brian Foster. Brian Foster, you may begin.

[7741] SPEAKER_08: Thank you, President Zhang and members of the board. I believe that we should celebrate that which we value. I hope you will all agree that the primary value, purpose and goal of any school is academic excellence. Along those lines, I invite you tonight to celebrate the extraordinary achievements of one of our now former students, 16 year old Jaina Wong. Before I go further, I must note that both Jaina and her mother permitted and encouraged me to inform you of Jaina's journey. Jaina was one of my sophomore students last year in the COVID year. She quickly became discouraged by our academic and cultural standards and wanted a more mature learning environment. I worked with Miss Nations to enroll Jaina a year early into the Ohlone College connection, which Jaina was really looking forward to this year. But at the end of last year, we dropped the Ohlone College connection for core courses, which deflated Jaina's dreams. Unbeknownst to me, Jaina researched what it would take to enroll in Ohlone College anyway. I can tell you as a former district director for UC Berkeley's Alumni Scholarship Program, that Jaina's grit and resilience in overcoming obstacles are precisely the traits that institutions of higher learning seek in their students. Through her research, Jaina discovered that by passing the California GED, she could subsequently enroll at Ohlone. While taking her junior classes at Newark Memorial this fall, Jaina simultaneously studied for and took her GED test. She learned the day after Thanksgiving that she passed the test, and a week later, she quietly and without fanfare, disenrolled from Newark Memorial. In January, she starts her college career as a full-time student at Ohlone. I believe that we should celebrate Jaina's success, both for her benefit and to inspire other students to achieve their own academic success. Jayna is missing the last one and a half years of her high school life, including awards nights and what would be her graduation ceremony. I would hope that the district can suitably recognize her. Thank you for your consideration.

[7860] SPEAKER_28: Thank you. Next speaker.

[7869] SPEAKER_38: Next speaker is Eric Tam. Eric Tam, you may begin.

[7876] SPEAKER_21: Hi board, Dr. Triplett and staff. Before I start, I wanted to wish everyone a Merry Christmas and Happy New Year as we head into the holidays. Thank you to all the teachers and for the hard work. Board, I couldn't join last time, but NUSD's council is incredibly misinformed about NBPI on November 18th. Mr. Williams said, we're not the only district, and I quote, this district, out of abundance of caution in conjunction with other filtration systems, wanted to be extra safe, take a belt-in-safety approach. Fact, Dr. Triplett and Mr. Caputo told you this board had the infiltration technology, we're inferior to MDPI because it doesn't kill ionizers. Fact, for almost a year, Dr. Triplett sold MERV-9 as the best we can handle, proven false on September 2nd, 2021. Fact, both Palo Alto and Berkeley Unified put in MERV-13 and HEPA into the air ventilation strategy versus NUSD that went backwards. Mr. Williams said multiple quotes like, the science between efficacy and chemicals is new, end quote. Fact, the Cedarmen's presentation on November 19th, 2020 Timestamp, four hours and 44 minutes. On slide 10, she talked to this very board about the history of ionizers, dating to 1960 and is a known science. Mr. Williams, you've been trying to hypothesize and defend the low levels of ion count because the ionization process is working while describing the snowball effect. Fact, even at slide five in Ms. Cederman's deck presented steady state ionization. Staff, you might want to brush up on your basic STEM concepts like steady state, equilibrium closed environments, and average measurements. Member Grindle, you asked about legal warranties. Your council forgot to mention clause 17 in terms and conditions, which states, to the fullest extent allowed by law, buyer agrees to indemnify, defend, and hold seller harmless for any claims, demands, liabilities, dot, dot, dot. This indemnification shall not apply to claims directly resulting from seller's sole negligence or willful misconduct of seller. Is willful misconduct when every COVID data point in the Cedron's presentation had asterisks with footnotes and or disclaimer paragraphs and spallifying text? Board, you know one thing you should add to the superintendent's objectives? Demonstrate humility as a leader by admitting when you made a mistake and learn from it. Instead, one year later, Dr. Triplett, you send your counsel to tell a half-true story to the board. He also suggested a product warranty legal option for NUSD's big, fat failure. GPS made it very clear about what you were getting, prefaced the kill rate with the white paper. NUSD just never read it. Board, you need better legal counsel, and do not waste any more money on NPPI. Thank you.

[8020] SPEAKER_28: Thank you. Next speaker.

[8024] SPEAKER_38: Those are all our speakers for public comment.

[8026] SPEAKER_28: Thank you. Moving on to superintendent report, Dr. Triplett.

[8032] Terrence Grindall: Thank you, President Jun. Ms. Gutierrez, could you put up the slide deck, please? So this evening, I wanted to talk about a couple items. If you could go to the next one, please, Mrs. Gutierrez. Update the board on the music consolidation process. Also give a quick update on the middle school design process. And lastly, give an update on COVID-19 and recent developments there. So first, just a quick update on the music consolidation process. Next slide, please. So we recently, we had the families fill out an options form for the upcoming school year in terms of where they wanted to have their children in the next school year when music is consolidated. The good news, we got 100% of the forms returned and on time for all of the first through fourth grade families. Next slide. And so this is a timeline of the consolidation process with music. And I just wanted to highlight the November and December times. So in November, part of the process, and I'm looking at the enrollment side on the left there, is to complete the projections, and then meet with music families to communicate their options, and then notify the families individually of their new homeschool assignment and also give them the option to select a different school if they wished. So we were able to complete those. And then in December, we had collected all the forms. Like I mentioned, we were able to collect 100%. And we met the deadline of being able to communicate to families their options for the next year. Really good news. Number one, we met our deadline. We were able to, yesterday, send out the options letters to families, both via email, in the backpack, and then also through snail mail. And the really good news is that every family was able to get their first choice. So they had three choices, including their homeschool, and every family We were able to accommodate every family in their first choice for this upcoming school year. Next slide, please. So this is a little bit of what I was just speaking of. And then in terms of our students in SDC programs, so because the placement of students in SDC programs does require IEPs and offering FAPE, so that is our intention is to complete that process in January, early February. And this is some of the priorities that we have to use when completing FAPE for for our students in SDC programs. We wanna prioritize their homeschool, if they have a sibling, where that sibling goes to school, and then also, of course, we need to keep in mind SDC caseloads and make sure that there's an opening space in any specific program that they're looking to go to. So I'll continue to update you in the new year with regard to how this is continuing to progress. Switching gears, so the middle school design team. So we have now had three meetings. We had a meeting on the 28th of October, 10th of November. And on those first two meetings, we focused on the following outcomes, really establishing the team, building trust among the members of the team across different communities that are on the team, learning about the content and process that we were going to engage in for the design work. And then identifying, having the members of the team identify assets and challenges of the junior high and receive input on proposed design parameters and structures. In the next meeting we had on the 9th. And at that meeting, we continued to do the trust building and connecting in that way. And then also, we began breaking into work groups. We have three groups, one focused on developing the vision for sixth grade, one building out and planning for site visits that the team will do in January and February, and then one group working on the design principles and structures of the sixth grade for the upcoming school year. These are the design team members, and so you can see it's a really nice, robust list. Ms. Gallaher, who is with us this evening, she is one of the members of the team. as well as Principal Krishna from the Junior High, Assistant Principal Kim. I mentioned Ms. Rose earlier. She's also on the team, as well as a number of different teachers, counselors, department chairs, parents, and students. So we have three Newark Junior High students, one BGI student, and one Kennedy student on the team. So really fantastic group with a lot of different perspectives and expertise from a whole bunch of different areas. And this is, I would like to bring back to the board in January and then ongoing every month, updates and much more details about all of the project management of the middle school. But just really briefly, what you see here is what we've shared already. On the left is the design team topics and activities for each month. And then on the right is some really broad facilities enrollment budget and staffing activities that the design team is not responsible for. This is what other members of the staff are involved in. And then likewise, this is the upcoming plan for the design team in February, March, and April. So like I said, just giving a brief overview tonight, but I'm happy to, in the new year, come back with a full staff report on all of the work, both of the design team as well as the project management plan for facilities, budget, staffing, et cetera. Lastly, I wanted to check in about COVID-19. So here's our most recent data. I think I mentioned to the board previously that we did have a little bump. for the week of November 29th through December 5th. That was our highest positive rate, unfortunately, that we've had since the beginning of the year of 13. I do believe it was connected to the fact that we have had Thanksgiving vacation the week prior. And I'm glad to see that this past week we were back down to only three cases, three positive cases across the whole district and for students and zero positive cases for adults. So currently for the entire year, we've only had 11 positive cases for adults and 79 positive cases for students. I did meet with Alameda County Public Health today. We're on the regular weekly call. And so this is updated data as to the young people, ages 12 to 17, who are fully vaccinated by city and place. Unfortunately, you can see our percentage should go up slightly from what I reported in November. However, we are still second to last in terms of vaccinations in the county for ages 12 through 17. And you can see that we're right there on the left side at 58.2% of our young people in that age group have been fully vaccinated. And then this is new data that they've been showing now, which is the number of young people ages five through 11 who have had at least one dose. We're faring a little bit better there. You can see we're between Sunol and Union City at 30.3%. I am excited about, the vaccination clinics that we've been offering weekly now. And we're seeing really good turnout at those. So I'm optimistic that that's gonna positively impact both our young vaccination rate, but also our 12 to 17 year old vaccination rate. And just wanted to remind the board and the public that anyone can go to those vaccination clinics. Actually, can we go to the next slide, Ms. Gutierrez? So there are the Bay Area Community Health Clinics. There is one coming up, you see, on the 27th of December and then the 29th of December at McGregor. Anyone can go to those. They ask that you make an appointment, but it is not required, so there's drop-in. They provide first dose. It says second dose on there, but I believe, actually, that they provide first or second doses, as well as boosters, if I'm not mistaken. Is that correct, Ms. Gutierrez? And flu. And flu. All right. And then lastly, we also have our clinic at Coyote Hills Elementary every Sunday. Likewise, they provide boosters, second dose, first dose, and I think they probably have the flu as well. Is that right, Ms. Gutierrez? Yes. You could use the QR code for an appointment, but you can also just walk up.

[8620] SPEAKER_38: And Dr. Kervla, if I may add, they started giving boosters to 16 and over as well.

[8625] Terrence Grindall: Fantastic. Thank you. And that concludes the report for this evening.

[8631] SPEAKER_28: Thank you. Questions from the board? Member Hill?

[8636] Aiden Hill: Thank you, Dr. Triplett, for the report. Two questions. The first question is, can you tell us who... So we talked about both the music consolidation as well as the middle school design team. Can you tell us who the project managers are for each of those efforts? And then also the project plans that you were showing in the org charts. Can we get those posted out on the website so we have that as a reference? So those are my two questions.

[8664] Terrence Grindall: Yes, so ultimately, I'm responsible for both those projects, but we do have different work streams for different aspects of the project. And again, I'm happy to share that in January, just similar to what we did with the merger. So there's a staffing project lead. There's a facilities lead, budget lead, et cetera, et cetera. And then in terms of sharing out those, yeah, we're happy to share those. I believe we're actually about to create a part of the website with a particular web section that'll have all the information about the middle school design. And so we're, yeah, happy to share all those out.

[8707] Aiden Hill: And that org structure that you described, you'll put that out there as well, so the different leads and what they're responsible for and their tasks, et cetera.

[8714] Terrence Grindall: Yes, we will bring that back to the board in January. Okay, thank you.

[8720] SPEAKER_28: Sure. Any other questions? Member Guendel?

[8724] Bowen Zhang: I just want to tell you that I'm really heartened that you got such a great response rate to the music students and that you were able to, it's wonderful that you were able to give everybody their first choice of a new school. I know that's a lot of work, so I'm going to compliment you and your staff in really working hard and to meet the schedule to remove some of the uncertainty for the families going forward. I think this is important in these in these challenging times to have a certainty. So I really appreciate that and just I'm glad we're making some progress on the on the vaccinations rates and I also want to compliment you and staff on on the coordination with the county to get these to get these vaccination sites up and for giving the word out and and I'm hoping our community will get fully vaccinated. I'd love for Newark to be the highest percentage in the whole county, maybe in the state. And so I hope that your work will bear that fruit. So thank you for all your efforts. Thank you.

[8790] SPEAKER_28: Member Marquez.

[8792] SPEAKER_47: Yes, I just wanted to recognize the diversity of the stakeholders that you have that are assisting us in the transition and getting ready for it. And I just wanted to recognize that, actually, Mr. Reed, who is now, I know, is the department chair. He was one of my mentors when I became a teacher. So it's good to see that he's still active in the Newark Unified. And go, Mr. Reed.

[8814] Terrence Grindall: Thank you. He's a great leader, teacher leader, and he's also a great contributor to the team. So thank you.

[8820] SPEAKER_28: Thank you. Thank you for the report. Moving on to staff report 11.1, SEL culture and climate update. We do have a public speaker, Ms. Cindy Parks.

[8838] Maria Huffer: Good evening. I have no doubt the last 21 months has weighed on staff, students, and in the community in general. This is a nice presentation about the various multi-tiered systems of support and the expansion of mental health supports. However, You have a closed campus policy. You have a no cell phone during class time policy. There isn't supposed to be vaping in the bathrooms. There isn't supposed to be fights. Masks are supposed to cover the students' noses. Teachers are expected to change grades when asked. Teachers are to give incompletes rather than failing grades. And the tardies are a big issue, although I understand now that they're started some sweeps. I list all of these items to point out your current real issues. The behavior response matrix is a start, but will it be followed? The students have to realize there are real consequences to their actions. As Ms. Golyer Just said earlier this evening, students need to understand the expectations. Finally, in the ESSER III plan approved in October, $400,000 was to be allocated for campus monitors due to concerns expressed about safety. How many have been hired? On slide 16, there's a picture of the high school and it says additional campus monitors. Two new positions posted. That is true. The secondary campus monitor positions were just posted on Monday. Are both the new positions for the high school, since that's the picture that was posted? And by the way, that isn't two full-time positions. They are only two 20-hour-a-week positions. Has there been a change to the benefit qualifications? Because at 20 hours, now they're eligible for benefits, meaning medical, dental, and retirement benefits. Also, that job posted says that it's temporary and that it ends 6-12-18. Clearly a mistake. I truly hope your plan, as spelled out, along with the increase in campus monitors, reduce the fights and other issues I've listed. Thank you.

[8969] SPEAKER_28: Do we have any virtual speaker? No. Superintendent Triplett.

[8976] Terrence Grindall: Thank you, President Jhun. So I'm going to turn this over to Ms. Pierce, who's going to give a report on the recent work and resources being being directed towards our social emotional learning and culture and climate. I will say, as we're teeing this up, that I'm sure you read the news that this that the issue of students returning to in-person and the challenges around culture and behavior is something that is happening throughout the country. And we are unfortunately no exception. So we really want to take this on and really address the deep need there for how we're going to support students, number one, to make good choices, but also really support their social emotional development. And we know that this pandemic and And all of the different things that have happened in the last couple of years in our country and the world have really been challenging, not just for us as adults, but in particular for our young people. So we're looking at this as, first of all, a really deep and Important thing that we need to take on and also something that we recognize is not going to change overnight But that we need to really really put a focus and a priority on so with that I'll turn it over to miss Pierce You stole my intro That's exactly what the purpose of this is this really is an informational report to share some of the work that's happening and

[9070] Nicole Pierce-Davis: But the intention here is not to sugarcoat the challenges that we see before us, but really tackle them head on. So perfect, perfect introduction, if you will. Some of each, each of these articles are all articles talking about what needs to happen when we return back to school in August. And so these are just some examples that come from the White House. from, you know, NPR all the way to EdSource, just talking about what kinds of responses should we be prepared for. And so we've really been thinking about how are we reopening schools in this sort of new normal. I'm a little tired of hearing new normal, but that is exactly what we are doing here. And so in order to start, we thought it made sense to think about what does engagement look like. And when we talk about engagement, we really look at a few key data points. Attendance being one of them, because if you're engaged, then you show up. If you want to learn, you show up to school. So attendance is a big piece. Discipline and behavior is another. And so those are really some really key long-term data points that we look at when we're thinking about student engagement, positive student engagement. This is our attendance rate comparison. Please note that the years in this case actually go for the full year, but attendance is one of those where the data keeps changing, right? So every new day that you add is a new opportunity to increase or decrease. We quite frankly expected attendance to drop just based off of all the quarantining needing to happen. Excused absences still count as absences and they still take away from learning. So it's actually much higher than we anticipated. given all of the COVID restrictions for this year. So we'll continue to monitor that over the course of this year. We also looked at suspensions and these are comparisons of first semester to first semester. So these are comparisons of the first semester of 2016-17 to the first semester of 2017-18 and so on. And so I think what we've heard is that those feelings of sort of the discipline that were, we all are experiencing and the different behaviors and the different TikTok challenges and all of those kinds of things are really weighing on all of us. And then when we kind of look at the comparison, we note we're actually not seeing too much of a rise in terms of suspensions, which is actually data that's a little bit promising for us. It shows that maybe we also just have had a year of being away from school and have some adjustments to make as well. Or it could mean other things, right? But these are the types of data that we're looking at as we make decisions. This is also our expulsion. Note that we do see more expulsions coming through referrals this year. Please note that this data for this particular chart ends as of December. So it does not include those that are listed on our agenda tonight. So what we have seen, again, is when we look at this and we start to do data analysis, what types of behaviors are we seeing? Have we been out of school for a year? renorm our expectations around what it means to be students at school, what it means to be students who show respect, as we heard from Ms. Gallaher earlier this evening, show kindness as teachers worked on this morning, as that's January's value. So how are we really helping get back into the swing of school? And so our AP language students at Newark Memorial High School, just thinking about kind of what was happening at their school, said instances like this, and they're talking about, we were talking about suspensions, Do not define us, our school, nor the administration. We are all individuals who work together. And that is what makes us a community. So we should act upon it and work together. And I thought, these are coming from our students. I could not have said it better myself. And I'll talk more about how they are working with Principal Rangel a little later in this presentation. So really we came into this year focusing on social-emotional learning as a priority. It's a district priority for both professional development as well as other things. And so when we thought about what that means, we thought about Character Strong, the new SEL curriculum, how are we supporting our teachers and students in implementing and working through this curriculum together. We talked about our existing multi-tier systems of support and PBIS strategies. Ms. Gallaher did a fantastic job of showing us an example of what that could look like with her RISE, Responsible, Inclusive, Safe, and Engaged, and what that looks like and how you reinforce that with your community. We talk about integrated social emotional learning lens. We did a little bit of that in our professional development this morning with elementary teachers thinking about how do we take a lesson that might be outdoor science lesson and make sure that we are constantly weaving in our social emotional values, our social emotional learning, our norms, how we work together, what does that look like, and how does that reflect our character and who we are. We're also talking a lot about culturally relevant pedagogy, as well as rational and restorative discipline. And what I mean by that is, does it make sense, right? So we don't want to suspend kids. for cutting class, that would be the opposite of what we want to achieve in that particular situation. And so really thinking about what kinds of discipline are going to support our children and our young adults in making more wiser decisions that, I shouldn't say wiser decisions, decisions that will impact their future and the way in which they would like to see that happen. So, multi-tiered systems of support. When we talk about this, we talk about how we're supporting, what are the systems of support that schools offer. So we don't put kids on this triangle, right, because we're not diagnosing kids. We are creating structures within our school that support students. So Tier 1s are things like the PBIS expectations that you saw from Principal Gallaher earlier. They're also classroom norms and agreements. Tier 2 might be what you see for a specialized group of students that are starting to show some behaviors that maybe you want to support and mitigate. Those are things like mediation circles, affinity spaces such as Puente, or small group pullout if it's academic based and they need some of that intervention. all the way up to Tier 3, which is really more for your 5% students who really do need more individualized support. So that could be everything from one-to-one counseling services. We just approved our Wellness Together contract, which brings three more clinicians for five sites. And then reset coursework, so thinking about if we see students getting off track, how do we kind of really focus in on those behaviors and help them reset. We're also expanding our mental health support. So our existing partnerships are listed there. But we also, what I just mentioned, our new Wellness Together contract, which also includes the four telehealth sessions for all NUSD staff. Because as much as we are talking about students, adults are also feeling that shift and that change as they support our students who have gone through a real traumatic experience just going through COVID. That vicarious trauma is experienced by our staff. And so they also deserve supports along the way. So that is for all NUSD staff as well. We also have SB 224. So this is not just being recognized by us. This is also being recognized by the state. And so we'll start to plan health education integration in our middle and high schools to meet SB 224 in the new year as well. And those are things like making sure that you have moments in your instruction, whether that is through physical education courses, science courses, or so on, where you're really talking about Things like, how do you get support systems? What are symptoms of potential mental health issues that you would want to get support for? How do you seek assistance when you're experiencing these feelings? All of those kinds of things. Again, really taking the guesswork out and really making it explicitly okay to seek support. We also have parent and family workshops. This does not include a list of our resources. We have a very extensive list that we're going to try to get onto our website very soon here. But here are some of the workshops that we're providing even just this year for parents. So that includes some of our fatherhood workshops. We have PK parent workshops, which is an eight-week course. We've got first five workshops. We have some workshops for our migrant families. And so we do offer a lot. And I just want to encourage families. This is our whole child approach. We're not just supporting students. We're not just supporting staff. We're supporting our entire family. And so when we wrap our hands around a student, this is exactly what that looks like. And then really, got to come back. We have to reset. I'm sure the teachers on our board know this very, very well. But this year in particular, we're trying to be very intentional. We now know before when we came back in August, it was unknown. How are students going to come back to us? Now we know exactly how they're coming back to us. And we can start to be really strategic about the supports that we offer. And so we're really being strategic about this resetting culture in January. We're thinking about reestablishing our tier one systems. as well as our tier two and three supports. We're building on that in PD. We're trying to strengthen those community relationships. And we're really thinking about students as culture keepers, as supporters. And so that's why when you heard Principal Gallaher say, go ask our students what our norms are, they need to be a part of that process. So I'm going to give a couple of examples. This is Birch Grove Intermediate. They've been focused on social-emotional learning, positive behavior intervention and support, classroom environment. And so one of the things that they did is they started to distinguish between social-emotional learning and PBIS, really thinking about how are we supporting students' emotional learning and growth versus how are we being very explicit about the expectations so that they can navigate the school system. They are also thinking about their own PD. They did some teacher collaboration around how they could align around different sort of behavior response matrices. So this is one example of, again, how you can take PBIS and really start to make, sort of take the guesswork out of school and make things very explicit for students so they know how to navigate school. Another example is our Newark Junior High School. They've been really focused on character strong implementation, weekly school wide advisory lessons, as well as weekly connected broadcasts. They've been doing data analysis recently during their professional development, looking at sort of percentage of kids and how they're doing. focusing on the behaviors that they don't want to see, but also focusing on the wide range of behaviors that they are seeing that they like and they want to see. And so let's not get too caught up. Let's really diagnose the negative, but let's also uplift the positive, because that's how you change a culture. And they're also looking at January reset, actually going into each individual classroom and doing some PBIS review. Bridgepoint High School does a January wellness retreat where they emphasize community. They do workshops such as interpersonal navigation, financial literacy, anger management. That's actually, of course, the students requested. Mindfulness, character strong activities, and so on. Their big PBIS, and this is something the students, this came from the students, be cool and take care of business. So theirs is a little bit different, but as older students we would expect nothing less. And we also have their continued existing sports counseling, mediation, mentoring, and so on. They actually do have a cell phone free campus as well. They use a program called Yonder, which actually takes cell phones and puts it into a locked sort of pouch that they cannot access for the day. And they found that to be really helpful. Finally, we have Newark Memorial High School. They've been really focused on collaborative culture setting, professional development, staffing, and supervision, reset programs, as well as looking at their WASC report that they recently did and trying to be responsive to that. They're focused on a January refresh, coming back to the Newark Memorial High School that we know. They're thinking about professional development, creating culturally welcoming spaces, teacher identification of really target behaviors. And each month, they're addressing that as a consistent basis. So not one teacher doing it one way, another teacher. How are we all going to develop consistent practices to address this particular target behavior that we've seen? Site expectations, again, sorry, I just reiterated that. So how are they going to then tell what their expectations are explicitly and then monitor for improvement? Parent communication, so pre-break, they're trying to be proactive with some parent conferences, really using leading indicator data like attendance. If we're starting to notice you getting off track, let's not wait for something bad to happen. Let's pull you in, pull your parent in. Let's have a conference and let's see if we can start to get you back on the right path. Again, paying attention to what your goals are and trying to help the student achieve their own goals. And then students and staff are working together to create some culture keeper videos that will go out in January as well, reinforcing these values. We did post for two new positions. We'll have to take a look at those dates. And then that is right. It's 20 hours. It's really looking at the particular hours that you need supervision the most. So thinking about lunchtime as a key time where you want more adults on your campus. They also have pulled out a staff member to look at the real-time security cameras during very strategic times throughout the day as well. They're also looking at restorative justice practices, including reentry plans. So when students do get suspended or are up for expulsion and they, for whatever reason, return back to campus, how do we work on invitation back in versus pushing them out? And what does that wraparound support look like? Really focusing on addressing barriers to learning and engagement in hopes of supporting the student in coming back in a very safe, responsible way. Finally, I know we talk a lot about assessment. Culture and climate is hard to assess, but we do our best. And so some of the baseline, sort of new baseline data that I assume that we'll get at the end of this year continues to be the California Healthy Kids Survey, which goes to students, families, and staff. We'll continue to look at engagement data, attendance, discipline, referrals, suspensions, expulsions, site learning walks, and classroom observations. We also are going to do a deep dive in the WASC report that we recently just received. We also look at coordination of services team data, that's our cost teams. We have to be careful about that because sometimes you see referrals go up and it's because the community realizes they have access to that resource. So sometimes when you increase your resources, you see more use of it. That's a good thing. So more referrals doesn't necessarily mean something bad. And then again, PBIS. So you'll see that assessed in different ways at different school sites. This comes from a quote that Dr. Triplett actually shared with me a few years ago. Culture is defined by our beliefs, values, and norms. Climate is defined by our instructional practices, student supports guided by our beliefs about student behavior. And so student outcomes are the byproduct of high quality academic and culture and climate plan alignment. And I think that is the sentiment that I hope that we take away from this very brief presentation today. Our beliefs about student behavior are really important. And so if we try to put values on that, we're actually doing a disservice to our kids. They want to be here. They want to do well. And it's our job to support that by setting up a really strong culture and climate. Thank you very much. And I look forward to answering any questions you may have.

[10022] SPEAKER_28: Thank you for the presentation. This is information only agenda, so questions from the board. Member Hill.

[10033] Aiden Hill: Thank you, Ms. Pierce, for your presentation. I just want to make a couple of observations. So one is in the slide, the beginning slide where we're talking about increasing violence. I mean, certainly COVID, you know, we are seeing things happen. But I think it's important to note that it's not happening everywhere. And so, for example, in the district where I teach, I'm not seeing any of the types of, quite frankly, severe violent issues and behavioral issues that we're seeing posted on Facebook and reported to us by a variety of sources from the community. And so I think the only way that we can solve this is to get specific. And I think that the challenge that we have here is that if we look at very high level metrics, I think they can be pretty misleading. And so attendance, although it could be correlated to potential behavioral problems, it's not really a perfect correlation. But I think that if we get to issues where we start to look at suspensions or expulsions, that is incredibly misleading. because that's the actions that we're taking, but we're not actually reporting on the real issues that are going on. And right now, we're not getting reports at a board level about all the different issues. We're only seeing and hearing a lot of this from the community itself, and I think that that's really, it's not only inappropriate, but we're not gonna solve the problems until we get to the root causes. And I'd like to draw an example When we look at Newark City in the 1970s, it was an incredibly dangerous place. Sadly, it appears that Newark City is going back to that same climate. But in the 70s, what ultimately turned Newark around and actually made it an amazing city to live in were a series of policies. And some of them were implemented under Mayor Giuliani and others. But one of the key policies that was implemented was a concept called broken windows. And the idea was, is that, and it goes much to what you're talking about in terms of culture, that if you're going to try to get, you know, essentially the correct behaviors to occur, you have to pay attention to the details. And one of the people that put this whole idea together was to say, you know, if you have a neighborhood that has blight and you allow that blight to continue, People are going to feel bad about their neighborhood and they're going to behave badly. So you need to start actually fixing the root causes. But we're not seeing any of the root issues and we have to get to these. So I would like to recommend that we actually start to have a, every time we have a board meeting, that we actually start to have a report whether it's in closed session or not. that really gives us raw data about what are all the incidents that are happening in the different schools in somewhat granular detail so that we can start to see patterns and then we can start to see what's working and what's not working. Because I think right now at a very high level, if you can't connect the high level strategies with the details, you have no idea of whether you're making progress or not. And I would say that the whole expulsion and suspension, that is not appropriate. It's sort of like when you hear San Francisco District Attorney Boudin say, you know what, convictions are down, and yet everybody's seeing smash and grab mobs out in downtown San Francisco. And it's not because the violence isn't there, it's because the city isn't prosecuting. And as a result, San Franciscans are becoming very unhappy And they are ultimately, they put them up for recall. And so we need to pay attention to the details. And I would like to suggest that we start to get detailed reports at a board level so we can start to turn this thing around. Thank you.

[10274] SPEAKER_28: Again, this is an information item agenda, the rest of the board. Any other board members?

[10283] Nicole Pierce-Davis: Okay, with you. I do want to just state, I think that this was a very high level presentation, but we are paying attention to details. I think when we think about how, for instance, the restorative justice, the restorative principles to reentry, those are really paying attention to the details. When you get to a room with two kids who have just fought or who have had a conflict in some way, And you get at the root of that problem, and then you see a data after putting in those hours and those work with those kids, and then you see data coming out of the high school where it's five to six weeks with no fights, right, with no recurring issues, with no, those are the kinds of successes that we are seeing that really are street level, down on the ground data that shows that the hard work that we're putting in is starting to make a change. It's not perfect, no, but we are starting to see some differences.

[10337] Bowen Zhang: Thank you, Miss Pierce-Davis. I was actually going to make a point along those lines that you made it much better than me, that essentially the staff is in fact getting into those details. I wanted to have one more question, comment. The conflicts between students aren't the only safety potential issues at our schools. So could you illuminate a little bit on what the staff is doing to interact with the police department or other sectors to ensure safety at our schools? Or maybe that's another report if you don't want to go into it now. But I just wanted to stress that we're not just dealing with conflicts between students. We're also thinking about safety in general.

[10392] Nicole Pierce-Davis: Absolutely. And I will say that that is a partnership that Newark has with its local police department that has been, I don't want to say, a really fortunate surprise. Surprise isn't the right word. It is something that happens here in Newark that's really beautiful. And I know Dr. Triplett also meets with the police department as well. So it's a partnership that we continue to foster. But that would be a more lengthy report. Thank you.

[10424] SPEAKER_28: Member Marquez.

[10425] SPEAKER_47: Yes, thank you. I wanted to touch on the basis with parents and the collaboration with parents. So here we're speaking on Parents, excuse me, we're speaking on the students and the staff. What role are parents or those in the community able to play when it comes to participating with getting to know what PBIS is? Understanding what the restorative justice, especially in Alameda County and the wraparound services that are available, how are we approaching that?

[10457] Nicole Pierce-Davis: So with our parent partners, that would be, yeah, that's something I would like to talk to our principals about because they each do it very differently, whether it is, you know, their own versions of town halls, whether it's the teacher sending home information around their PBIS expectations, what that looks like. It is very particular to the school because the students And the teachers and the administration of each site sort of create their own. So for instance, we see for music, responsible, inclusive, safe, and engaged. Inclusive was added as a fourth one, in part because they have a large special education population. And the idea was that we really want to integrate and everyone gets to work together. And so it kind of started from there, but then it took a life of its own. So it's done in very different ways, but that is something I'm going to take a note down, talk with Ms. Acosta about, and see if we can get some of that, those opportunities up publicized as well.

[10512] Nancy Thomas: Thank you.

[10514] SPEAKER_28: Okay, thank you for the presentation. Moving on to elementary report card update. We do have a public speaker on this, Ms. Cindy Parks.

[10529] Maria Huffer: Hi, good evening. First of all, I want to say that I was very happy to go through the slide presentation and see that the four rubric was leading the three rubric. I think that the three rubric has too big of a span in grading. And the only thing that I would like to bring to your attention is that the purpose of a report card is to communicate with the parents. And I don't see any parents. And I think that if anything, that that is something that I don't, like I said, I don't see it there. So since that is the tool, this is the tool to communicate with them, if they can't understand the standards and how the matrix, then it's for not. So I would just ask that perhaps when everything is worked out, that you get some parents in and make sure that everything is communicated well. Thank you.

[10586] SPEAKER_28: Any virtual speakers? Superintendent.

[10592] Terrence Grindall: Thank you, President Jones. So this is a return to report out about the progress in developing of the elementary report card. We have Mr. Dulowicz here to present, and he also has brought some really fantastic teachers who are part of the report card committee, Ms. Lina Yep, Ms. Amy Yuxon-Ramirez and Ms. Brandy Wex, who also are gonna, I believe, assist in the presentation. So nothing, this is, again, just a report, because we're in the middle of this process of revisiting the elementary school report card per the request of the board. And I'll turn it over to Mr. Dolowich to give us an update.

[10636] SPEAKER_10: All right, thank you, Dr. Triplett. Good evening, members of the board. As Dr. Triplett mentioned, we have three teachers here, veteran teachers, and the fact that we're on winter break and they're here tonight speaks volumes, right, about their dedication. So I'm going to turn it over to them momentarily. We have three presentation goals for this update. We want to detail the report card committee progress to date, the meetings we've had, and what we plan to do next, identify current challenges that we're grappling with, and then outline that plan of action for report card committee both in Ed Services and also to engage in the community to get community input in 2022. As I brought previously, we've had two meetings. We started in late October and we aligned with teachers as part of the committee for vision, process, timeline, and to provide context with the background. And then between then and December 1st, we provided a district-wide survey. And we're gonna share results from that survey here tonight. We're starting with our TK through five staff since they're affected first. And then like I said, we'll engage with the community in January. followed by input from community and parents as well. Just to note, we closed the survey today. So when I submitted this, there were 81 responses from our TK-5 teachers. There are a total of 104 TK-5 teachers. We currently have 85 responses, which is an 82% participation rate. So we're proud of that. and our respective committee members have engaged with their staff. And then you'll hear a little bit about their analysis of those results, as well as next steps. You can see, we're gonna have working meetings with teachers in January and February, with the hopes of bringing a final updated report card, including a determination regarding a three or four to the board in March. So you can see that here. And without further ado, I'm gonna turn it over to Lena Yep, second grade teacher from BGP. And she'll tell you a little bit more about the survey results.

[10766] SPEAKER_30: Good evening. So at this point, we've met twice this year, as Ariel said, in October and in December. And during this time, we just kind of discussed the history of where we've been. We have a mix this year of both returning members, as well as some newer members, and a mix of veteran teachers and a few newer teachers. that we kind of talked about where we were coming from, what our goals were for this year, and what the purpose of the survey was in terms of what sort of information we wanted to be able to get from teachers in terms of how to move forward from this point. So for sites, if you can see, there is information from all of the different sites. There are a few sites that have had more responses than others in terms of greater percentage. but you can see that there is overall, we have representation from every site in terms of responses and feedback. And for grade levels, as you can see also, there's a little bit of, there's more responses in the third, fourth and fifth grade level. However, we do have responses from all grade levels. TK is understandably smaller since we have fewer TK teachers and classrooms across the district, but we are able to get fairly good feedback from a good across the span of all the grade levels in terms of what teachers are thinking about their respective report cards so that we are able to use that feedback within each individual grade level span. And turn it over to Amy Hoxson.

[10860] SPEAKER_41: Hi, my name is Amy Hoxson-Ramirez. I'm a third grade teacher at BGI. This slide shows you a question about standards alignment and how the teachers felt the standards, the report card items were aligned to the standards. For the most part, the teachers do feel it's aligned. I do want to give you some background that when the report card committee formed the current report card lines on the report card back in 2014, give or take, both Brandy Wex and I were on that committee. And we looked at the common core standards, which were new at that time, and we made sure to take the language straight from the common core standards as much as possible. And we also made sure to vertically align them so that when you look at the report cards side by side, You should see a progression of those standards at that time it was K through six. There was a question about language and is it accessible to all families. Of course this is from the teacher's perspective and whether we felt that when we met with parents during our conferences did the families understand what the report card was reporting to them. Majority says that the language is accessible. And it is, but it is important to note that as we move forward in our future meetings that we will be looking at it again with the consideration that it is a communication piece to the parents as well as to the students next teachers. This question was about whether the section work habits, social skills and study skills was an appropriate title for the effort area where we also incorporated some of the some of the PBIS kind of goals that we have at our schools now. A majority also agrees that this title does work. And this was, the reason we had this question is because it was just recently changed. And so we wanted to know how the teachers felt about that recent change. And this of course is an important question that we had. Should a four be brought back to the elementary report card? And so we asked whether they thought it should be for all grades TK through five, only upper grades three through five and or not at all should remain just for, sorry, should remain just grades one, sorry, the grading should be one, two or three with a no four. If we look at this, majority do feel that the four should come back for at least the upper grades three through five. And again, moving forward as we continue to meet about bringing back the four, I think one big piece was the language of what a four meant. I believe in the last report card that we had a four, it said exceeds grade level. And I think that both teachers and parents weren't sure what that meant when it said exceeds grade level, especially when we don't have the tools to assess whether they are going beyond the grade level that we're teaching.

[11035] SPEAKER_37: Hi, I'm Brandy Wex. I teach first grade at Coyote Hills Elementary. And just adding on to what Amy was saying about this question of bringing a four back to our report card, it ties in with some of the work that we really feel needs to be done beyond the current report card plan, which is to create some rubrics and guidelines for what a report card line means and how we're scoring it across grades, across school sites, and bringing some alignment beyond each individual teacher to the entire district. So here you can see we have some short term goals to address some inaccuracies and update the language for each grade level. We're going to be meeting over the next two months in small group teams of grade level cohorts from across the district to address some of the things that teachers have brought up as we go to put scores and report cards thinking that it's not quite addressing the way that we'd like. So we're going to do some retooling of words there. We're going to discuss the results from this survey, continuing to analyze what can we take from it and how do we go back to our sites and draw more information from the staff that we can bring to this committee to make the report card the best possible tool to use to communicate with parents and with other professionals about our students. And in the end, we will motion and approve for Ed Services to make the final changes to the elementary report card, and they will bring it to you. Long term, beyond this year, we need to look at developing rubrics that clearly articulate the grading scale for respective grade level standards. So this is breaking down what does each line mean? What is the standard that's being taught? How has it been taught? And how is the student performing across all of the ways that we've taught it? And what does a one look like? What does a two look like? What does a three and possibly a four look like? And if a student scores that, what does that mean for that student's performance? And then continuing to provide the necessary professional development for all of the teachers who are using this report card in an ongoing way so that veteran teachers are getting, you know, the next information on this report card. And we're continuing to bring new teachers on board and training them in how to properly use the report card and communicate to the families in their classes and make sure that that tool is consistent across all of the teachers who are using it. Thank you.

[11183] SPEAKER_10: So in closing, just to reiterate that the survey closed today actually for teachers. To date, we have 82% participation rate. We do have two working meetings scheduled in January and February. And our goal is to make changes and updates as well as a determination with community input with respect to that grading scale and bringing back a possible four and then bringing final drafts to the report card committee in March and subsequently to curriculum council and the board level. So that's the plan of action. I just want to say not only happy holidays to the board, but also a huge thank you to all the teachers behind me for their dedication and for being here this evening. And what, you know, who better to hear from than the elementary teachers themselves, since we're talking about a report card. So thank you.

[11229] SPEAKER_42: Thank you.

[11231] SPEAKER_28: Thank you. Okay. Only questions from the board.

[11235] Bowen Zhang: Yes. I hope a comment of thanking you for the effort that you put in and for coming here tonight. I really appreciate it. I just had one other comment, question. Although 18.5% seems like a low number, I am concerned that that larger portion of our families aren't being able to find it accessible. So I hope that Although it's not about the 3-4 idea, I hope that we're working on ways to increase that accessibility in language. So that's just a point I wanted to make.

[11278] Phuong Nguyen: Member Nguyen. I just have one comment. And thank you, Mr. Dolowich, for including the answer to my question that I had posted to you guys earlier today. And that was in regards to how many of the teachers surveyed. So thank you for that. And then also to reiterate, I think it is really important for parents to really understand what a one means, a two means, a three means, and a four means. Because for me as a parent in the three point grading scale, I just found it really difficult to understand how students and the scale of it, the percentage wise, how our students can fall within that point, the three point range. So allowing parents to really understand and dive into that, that really helps us to understand how well our student is really doing in the classroom. So I'm grateful that you brought up that point. Thank you.

[11344] SPEAKER_28: Memorial.

[11346] Aiden Hill: Thank you, Mr. Donald Lichtenstein for a great presentation. Yeah, and I think it's really good work. And I would just echo member Nguyen and then also the public speaker of City Parks that I think it would be good also just to get engagement with families since they're the customer ultimately, right? And we want to make sure that what we're presenting them is understandable and works from their perspective, but good work. Thank you.

[11370] SPEAKER_28: Okay, thank you. Thank you everyone for the hard work and happy holidays. Moving on to student expulsion, 12.1. I move that we approve the expulsion case E2122-12. May I get a second?

[11389] SPEAKER_42: I second.

[11390] SPEAKER_28: Seconded by Member Nguyen. Member Marquez, how do you vote?

[11393] SPEAKER_40: Yes.

[11394] SPEAKER_28: Member Grindel? Yes. Member Hill? Yes. Member Nguyen? Yes. My vote is yes. Motion carries with five ayes. Next item, 12.2. I move that we approve the expulsion stipulation number E2122-14. May I get a second? I'll second. Seconded by Member Grindel. Member Marquez, how do you vote? Yes. Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[11425] SPEAKER_40: Yes.

[11426] SPEAKER_28: My vote is yes. Motion carries with five ayes. 12.3 Expulsion Stipulation for E21-22-16, I move to approve the expulsion stipulation. May I get a second? I second. Seconded by Member Marquez. Member Marquez, how do you vote?

[11444] SPEAKER_40: Yes.

[11445] SPEAKER_28: Member Grundahl? Yes. Member Hill? Yes. Member Nguyen?

[11449] SPEAKER_40: Yes.

[11450] SPEAKER_28: My vote is yes. Motion carries unanimously. Old Business 13.1 Resolution 2021.22.16, authorizing the issuance and sale of 2022 refunding general obligation bonds. Do we have any public speaker on the item? Superintendent?

[11471] Terrence Grindall: Thank you, President Chun. So I'm going to turn this over to Ms. Dela Cruz. This is a resolution. I believe we've spoken about this in the past meeting for our first read, I believe. So we're bringing this back, but she's happy to answer any questions.

[11488] Marie dela Cruz: Thank you, Dr. Triplett. Yes, so if you recall at the November 18th board meeting, we had a presentation from Blake Beam at K&N. And so we're bringing this back as a resolution to authorize the refinancing of the current Measure G bonds of about $35 million. It's an opportunity to save our community some money. If you have any questions, I do have Mr. Beam and Ms. Courtney available to answer any questions.

[11528] SPEAKER_28: Yeah, so any additional questions following our last meeting last month on the board?

[11536] Bowen Zhang: I just want to confirm that the savings don't come at the expense of extending the term of any of the bonds.

[11545] Marie dela Cruz: Yes, that is correct. The maturity dates stay the same. Thank you.

[11550] SPEAKER_28: So I move that we authorize the issuance and sales of 2022 refunding general obligation bonds in the aggregate principal amount not to exceed $35 million. May I get a second? I'll second. Seconded by Member Grindel. Member Marcus, how do you vote? Yes. Member Grindel? Yes. Member Hill? Yes. Member Nguyen? Yes. My vote is yes. Motion carries unanimously.

[11578] Marie dela Cruz: Thank you.

[11581] SPEAKER_28: Thank you. Thank you for the hard work to save, doing the work to save our homeowner some couple bucks. Moving on to 13.2, Adoptional Educator-Affected Block Grant Plan. Do we have public speaker on this? Superintendent?

[11601] Terrence Grindall: Thank you, President Jun. So again, we're bringing this back. There was a first read, I believe, and also the public hearing. And so, unless there's any questions.

[11616] SPEAKER_28: Member Hill.

[11618] Aiden Hill: I just want to make a comment. And that is, I know that this money is being made available by the state. And that's great. And, you know, and potentially we can use it. But I also just want to make sure that we don't have the tail wag the dog. And, you know, a lot of times you get money and offers, but then there are strings attached and it may defocus you from, you know, larger priorities. So I just want to make sure that we keep that in mind if we end up approving this.

[11650] SPEAKER_28: So if I'm correct that this is a five-year program and every year we need to sort of present that what we have done then to the state. Is that right? Can you talk about the measurement taken?

[11661] Terrence Grindall: Yes, it's a five-year program but it's a set amount so we don't get additional funds each year. It's the amount that you see there for all five years total. There is a requirement for us to report back to the state and Ms. Delacruz you want to expand on that?

[11680] Marie dela Cruz: Yeah, this is similar to other reports that we have to present to CDE. So every year, there's a report that CDE requires us to do. And that's the way that we are held accountable for the way the funds are being used.

[11699] SPEAKER_28: OK. With that, I move to approve the adoption of the Educator Effectiveness Block Grant Plan.

[11706] SPEAKER_42: I second.

[11707] SPEAKER_28: Seconded by Member Nguyen. Member Marquez, how do you vote?

[11710] SPEAKER_44: Yes.

[11711] SPEAKER_28: Member Grindel.

[11712] SPEAKER_44: Yes.

[11713] SPEAKER_28: Member Hill. Yes. Member Nguyen. Yes. My vote is yes. Motion carries with five ayes. Moving on to new business 14.1 H5 replacement project phase one contract for air balancing and commissioning services. Do we have public speaker on this?

[11733] SPEAKER_38: We have one online speaker who currently is not online.

[11737] SPEAKER_28: Okay. Superintendent Triplett.

[11741] Terrence Grindall: Thank you, President Jun.

[11742] SPEAKER_38: It looks like they just jumped on.

[11745] SPEAKER_27: Sorry about that.

[11751] SPEAKER_38: Eric, Tam, you may begin.

[11752] SPEAKER_21: Hi, Board. I wanted to recap the HVAC journey for you. It will help flush out the agenda background. Why the air balancing testing contract before you is important. On June 3rd, you approved the quote, phase one of the HVAC replacement upgrades, including 318 units for preliminary budget and architect proposal. Cary Knoop and I said, we need more details on budget and plan. On August 5th, you approved the phase one increment one 99 units. In my public comment, I specifically said, if you roughly approximate and multiply by three to get 300 units, it looks like we're turning to be over budget. Member Hill even asked Mr. Kabuto, are we over budget and on time? Mr. Kabuto did a great project management Jedi hand wave, and he said, well, if you ask me, we could be over $10 million possibly, citing the arrest protection example. On September 2nd, Ms. Denny in the bond projects update for phase one increment two, she specifically gave the update of the quote within budget. On October 7th, board approved phase one increment two for Rodan builders to take on the installation contract. I spoke and pointed out 177 unit equipment costs was missing. I gave you a rough estimate. With my estimate and in times at that times known contracts, we were already over budget 10 plus million. And they pleaded with you to dig in. Board, did you ever get the final equipment cost? If not, I filed a CPRA last night for us. Recently on November 18th, Ms. Denny gave a facilities update and gave updates about HVAC phase one, both increments. She presented phase one schedule and there was no mention to the board about budget or cost overruns. Tonight, the staff is asking you to approve $265,050 as presented, that it's marked budgeted. Since staff didn't provide the original budget, on June 3rd, RGM Kramer's initial budget that you approved lists testing and air balancing for $125,000 and a Cypress Engineering line item for $32,000, making a total of $157,000. Remember, this was for 318 units in June. Now we're asking you to pay $265,000 for 276 units. After two facility updates, three different board votes for approval of budgets. Board, do you actually know what the final actual cost is for HVAC phase one? I want to ask one simple question. Why does NUSD never give a project budget versus actual spent table sheet to the board? Speaking again to the project managers on the board, member Nguyen and member Hill, doesn't this project sound all your alarms? A closing project and still has major cost difference and overrun? I hope both of you can help find some answers tonight.

[11898] SPEAKER_28: Thank you. Any other speakers?

[11901] SPEAKER_27: Superintendent?

[11903] Terrence Grindall: Thank you, President Jun. I'm going to turn this over to Ms. Delacruz. I believe Mr. Caputo is also available to speak on this.

[11911] Marie dela Cruz: Thank you, Dr. Triplett. So this board item is to approve the contract for Alpha Air Balancing Agency as well as Cypress Engineering for commissioning and air balancing of the Phase 1 increments 1 and 2 of our HVAC replacement. And Mr. Caputo, he has a little background to share as well.

[11943] SPEAKER_24: Do you have the department?

[11947] Marie dela Cruz: Oh, yes. Ms. Gutierrez.

[11949] SPEAKER_24: Good evening, President Zane, members of the board, Dr. Triplett, Ms. Delacruz in Cabinet. I wanted to provide an update that may answer some of the questions regarding counts and budgets.

[11971] SPEAKER_38: Do you want the clicker or do you want me to just press the button?

[11974] SPEAKER_24: Yeah, it's true. It's only a few slides. No problem. Yeah, thank you. So I wanted to start with a quick update. The first slide, if you're able to read it, outlines the number of units that have been surveyed and that are included. They have evolved a little bit over time. The second item that we address still needs engineering, so we've included some contingencies on that. This slide depicts the number of units that are currently under review and included. There were some counts that were given based on the ADIS report, the work that was done by previous management consultants. I wanted to clarify some of those numbers up front in that the initial counts where there were split systems that are Two pieces of equipment, they were counted as two as we went through and sorted all that out. They are one system. Some of those earlier accounts also included portables, which we're not addressing with Measure G funds. And there are two schools that are also not under purview now because they are earmarked with the consolidation. The first column shows the number of units that are currently being addressed, 339 units. Previously, between 2014 and 2016, the district installed units as depicted in the second column or third column if you include the school sites. And it also shows the units that were placed by prior consultants. below that line. And the next column depicts the units that are currently included in phase 1, increments 1 and 2. Increment 1 is, of course, the elementary campuses. Increment 2 is the junior high school and the high school, 276 units. Phase 2 is the second item on the agenda tonight. And that includes the balance of the units that were currently under review. And they are five units that were initially submitted to the state architect's office with the phase one projects, but the state determined that they do not meet the exception requirements and they wanted full review. So they were bifurcated in order to expedite the replacement of the first batch of units. There were also five units at the high school. Since we've published The board item, the architect has met with DSA, and where DSA did not allow exceptions to the five units at the elementary school, they did earlier this week. We still have them looking at the five units for the junior high school that we thought met the exception requirements, and that is still under review. The units at the high school, though, are very large units in some cases and do require full DSA review, structural, and perhaps ADA upgrades. The units below the yellow line show the work that was done prior. Birch Grove Elementary was completed entirely in 2015. Lincoln, four units were replaced. The balance of those units have been determined that they can last another couple years with proper maintenance, and that was determined both by the mechanical engineer and the Western Allied contractor that was working on the repairs of each of these units to make sure that they meet the COVID requirements. McGregor was completed in 2016, so there's no further work needed on those. Music, of course, is part of the consolidation plan as well as snow, so we're not looking at any further replacements there. Next slide. We provided very detailed budgets, but those slides get very small and complicated, so I've kind of simplified it, but the board package has those other budgets. Phase one with contingencies and soft costs are trending. $10,906,000. I've outlined the planning costs, the construction estimates, testing and inspection costs, and contingency amounts that are currently unassigned. Phase two, we're estimating at $2,431,193. We've outlined the planning costs, the construction costs, testing and inspection, and contingency. When units go through the division of the state architect's office under full review, they can also require ADA upgrades that aren't related to the mechanical units. They can require up to 20% of the actual construction amount. They can also require further fire life safety upgrades that aren't essentially connected directly to the mechanical units. So we have to allow contingency for that. These still need to be engineered and designed. I want to remind the board that when we were engaged, the district only allocated $3.5 million. And the engineers spent a lot of time trying to determine, out of the number of old units that are near the end of their useful life, how to prioritize where to best spend that money. Of course, soon after that, COVID hit, and the district had to really look through its coffers and supplemental funding to determine, can we replace all these units? And it's been a bit of a moving target since then. So this is where we're landing. And I wanted to provide this information as a precursor to the items on the board agenda this evening. The next slide is part of the phase two action item. And it is essentially the architect's preliminary schedule for design, engineering, and construction. It's part of their contract. But I wanted to present it in this slide just to show that they're anticipating with approval tonight, they will get started full scale on engineering. They intend within 10 weeks, by February 18th, to pull their documents together to continue to meet with DSA to see what other requirements might be enacted. and then they will proceed with the DSA submission. We are anticipating as soon as we get the engineering done to purchase these units so that they are on the ground and ready because the district over the summer, as you are well aware, went through all of the existing units, not just the older units, but all the units that serve classrooms and support spaces to ensure that they have the proper amount of outside air, that they're operating efficiently. They went through a series of repairs, testing, air balancing, and commissioning to make sure that we're compliant with the COVID protocol for outside air intake, as well as a number of air exchanges. I want to point out as a point of progress that Coyote Hills had 27 units. Those have been installed. We're calling them right now at this point about 95% complete because the Sizer code control system, there are some supply chain issues on some parts. They have the existing building management system operating efficiently to make all the connections to resuming class learning. but they need to come back and replace some components to convert to the new energy management system. Schilling has 28 units. It's scheduled to be set by helicopter on Saturday. Kennedy as well has 21 units. They're scheduled to be lifted by helicopter on Saturday as well. They'll be starting very early in the morning, but the lift will start around 8.30 and it should be done by 10.30. 11 o'clock. They will work through the holiday break to get everything lined up and ready for in-class learning as school resumes in January. Birch Grove Primary is going to happen in January, probably mid-January, because we still have some items that are coming in in order to do that. When you use a helicopter, you want to do everything that you can at one time. And while we have some units for Birch Grove Primary, we have others. And it's just not prudent to come back another trip. Additionally, starting tomorrow, Newark Memorial High School, we are starting replacement of 60 of the 117 units. Those will be done by crane. And I just wanted to, as a matter of just sharing information, show you on the next slide on how the contractor is staging the high school. The high school, because of the sprawling campus and the differing elevations, they decided that they wanted to use a crane, that they can manipulate better than using a helicopter. The orange rectangles show where the crane is being set up and shows where all the units are sitting. And in fact, as a point of reference, Each and every one of these, whether we're using a helicopter or crane, these units have been working, been worked on on the ground by the manufacturer of the equipment, as well as Sizerco doing the energy management systems and all the work inside the units on the ground. So when they get put up on the roof, they can be installed and brought into operation much faster than doing it all on the roof. So this is just a diagram that shows you how they're staging and leapfrogging around the site over the next two weeks to install these units. And then the very last slide just shows a picture of one of the new units on Coyote Hills. I think I mentioned earlier that in addition to purchasing the equipment early and directly We brought them to a place in Bakersfield to put a special coating on them that could be done much more expediently and cheaper than done in the factory in Texas.

[12677] SPEAKER_28: Mr. Caputo, sorry to interrupt. Can you wrap it up by 9 p.m.? We do have a 30-minute limit for deliberation by the board per item.

[12685] SPEAKER_24: So the coating is just a rust inhibitor because as we surveyed, or as the mechanical engineers surveyed, some of the equipment installed in 2014 and 16, we noticed evidence of rusting already. So it was an added cost, but it is a long-term benefit for the district. So with that, I'll start with the first action item. Before COVID, the degree of commissioning and testing and air balancing was a little bit more discretionary than I think it is under COVID. A lot of the districts we work in that are more pressed for funds is more of a luxury for them in some senses. In some cases, the initial setup and balancing is done by the contractor. And either under the construction contract, the contractor uses an independent testing agency, or districts will use an independent testing agency. But the district went through an extraordinary effort over the summer to make sure that the existing equipment is repaired, tested, and balanced so that it meets the air exchanges and all the requirements per ASHRA and CDE. And as these units are being replaced, You know, it's likely prudent that we do this to certify that the new units are installed and operating efficiently, too. One of the things that we noticed over the summer was that the M&O department can look at their computer. They can adjust outside air and balancing. But when you go to the sites, although it shows on the computer it's working, it wasn't in the actual classrooms. So I think it's very important. discretionary item, but having these certifications will also help the district shore up the funds they receive from the CARES Act and will better enable them to secure any additional funding coming out through state and federal programs as part of the COVID relief measures. So the action item is a recommendation from staff to approve an amount of $91,650 for commissioning services by Cypress Engineering. You were introduced to Cypress Engineering, who did a report on September 2nd regarding the COVID requirements on the existing equipment. And $173,000 for Alpha Air Balancing. This one is on a T&M agreement, because a lot of this work is happening intermittently. And there is an assumption that some of it will be done under overtime. So from their preliminary proposal, they dropped it 13%, approximately $39,950 from their original proposal. And Alpha working on a T&M, any savings that they accrue comes right back to the district.

[12882] SPEAKER_28: Thank you. Back to the board. Any questions or comments from the board? Member Grindel.

[12894] Bowen Zhang: I just wanted to bring up kind of a kind of a strange little question. The helicopters scare some people. So is there communication to the police department to let them know that it's going to be happening and maybe through next door or something like that? Because things kind of blew up when you did Coyote Hills on the social media.

[12915] SPEAKER_24: Their requirements are to work with local as well as FCC and many other requirements. We've also made notification to the principals who I believe have done some outreach to the communities as well.

[12931] SPEAKER_28: I'm ready to make the motion. Member Hill.

[12937] Aiden Hill: Thank you, Mr. Caputo. Per the public speaker comment earlier, I am a former project manager. I spent the bulk of my career in project management before becoming an educator. It's 26 years. I was trained by the best. I was trained by Accenture. And yeah, my alarm bells are going off all over the place with this project. This is not being run like a professional project, right? And so with the way that you run a professional project is number one, You have a project charter, which clearly lays out the goals for what you're trying to accomplish. That's basically your North Star. You know exactly what you're going to get and how you're going to measure success. That's one key document that goes into any successful project. Next, the thing that you're always focused on are three things, scope, schedule, fees. Within your project's charter, you're going to say what's in and what's out. That's how you keep a project on track. Number two or number three you're going to have a very detailed schedule that shows specific action items and timelines and so that you can see whether you're on track or not and then finally you're going to have a very clear budget and as the public speaker had commented on you're always going to be looking at budget to actual so you put a budget together and then how are we tracking? Right now, I don't see any of that. I feel like I'm lost in the forest. I'm at zero feet in fog. and I have no idea whether this project is in control or not, but I feel like I'm sitting in front of a used car salesman, again, not you specifically, but I feel like I'm sitting at a dealership, and I've looked at a car, and now the salesperson is saying, well, you know, if you add in this option, you're gonna get this, and boy, it would really be nice to do that, and oh yeah, what about this? I have no idea whether we're actually under control and we are in a budget-constrained environment. So until we actually get, and maybe you have all this documentation, and maybe it's just not being presented correctly, but until we can actually see this, there's no way I can approve any more changes to this because I can't see the goal. I don't know where we're going, I don't know how we're defining success, and I don't see how we've got our budget under control. So I really hope that I'm not going to vote to approve this tonight, and I'm hoping that the board doesn't as well, and I hope that this gets brought back and we put those things in place so we can clearly say, Here's what we were supposed to accomplish. Here's where we are. Here was our original budget. Here's our new forecast. And then here's how much is left to go. Until I see that, I can't vote for this.

[13109] SPEAKER_28: So my question is, if I understand correctly, this actually should be the last vote we take on the phase one of this H5 replacement project, right? Because before, we had the architectural firm mode. And right now, this is post-replacement checking and testing the air balancing, right?

[13132] Marie dela Cruz: Yes, that is correct, President Zhang. The action item is not a change order to the construction project. This is actually a contract for the commissioning of the HVAC project. Because it's a standard process usually towards the end of the construction project so that the HVAC units could be commissioned.

[13159] SPEAKER_28: Member Goodell?

[13160] Bowen Zhang: Yes. Yeah, I don't believe that testing and commissioning the equipment to make sure it's working, particularly in this environment, is an option. I think we absolutely need to be making sure that the equipment that we're installing is working the way we expect it to. So I think this is the right approach. This isn't a wanna have, this really is a gotta have in terms of making sure that the units that we're installing are working particularly, as you indicated, Mr. Caputo, particularly in this COVID environment, we wanna make sure that everything's working properly so that our children and our teachers and our other staff are in a safe environment as possible. So this is not an option in my mind, it is an important element to completing a project.

[13207] SPEAKER_24: Yes, sir. And that's why we're bringing it to you. Certainly, if COVID would have subsided or dissipated to some degree, we may have some options here. And it's also why we did it on a T&M basis so we can monitor it and regulate it. I can only bring to you what the engineers bring to me. Some of this is still being engineered. And obviously, this was a project that started out to only do a small increment and has become more urgent and critical because of the operation of the existing units and COVID.

[13244] Bowen Zhang: And actually, President Cheng, one more point. It's my understanding also that this commissioning usually results in energy savings as well. Is that correct?

[13252] SPEAKER_24: And better training for the site and better assurance that the separate systems of the building technology so that they can do work on it remotely, adjust temperatures, make sure that proper outside air flow and air exchanges are accurate because we've seen over the summer that those control systems were not accurate.

[13278] SPEAKER_28: Guys, one final question. Can this be paid out of the restricting maintenance fund or this has to be coming out of fund 25? Because 25 is more restrictive than the restricting maintenance fund.

[13294] Marie dela Cruz: Yeah, the routine restricted maintenance fund is for annual maintenance, really like cleaning the carpets and things of that nature. So the capital facilities fund is more appropriate use of this for this project.

[13309] SPEAKER_28: So when we first approved the Radcliffe architectural on phase one, did we really use fund 25? I don't really remember that.

[13318] Marie dela Cruz: that I believe it was still part of Measure G. We still had Measure G funding.

[13322] SPEAKER_24: I see, I see, I see.

[13324] SPEAKER_28: Anybody ready to make a motion?

[13326] Bowen Zhang: I'd like to make a motion to approve the recommendation.

[13328] SPEAKER_28: Motion made by Member Grundahl. Any second? I second. Seconded by Member Nguyen. Member Marquez, how do you vote? Yes. Member Grundahl?

[13336] SPEAKER_44: Yes.

[13337] SPEAKER_28: Member Hill? No. Member Nguyen?

[13339] SPEAKER_40: Yes.

[13339] SPEAKER_28: My vote is yes. Motion carries with four ayes. Moving on to 14.2 H5 Replacement Project Area Phase 2. contract for architectural services, air balancing, and commission services. Superintendent?

[13354] Terrence Grindall: I think I'll turn it over to Ms. Delacruz. Is there a public comment?

[13361] SPEAKER_38: Yes, we do have one public comment, and it's virtual. Give me one second. Mr. Eric Tam, you may begin. Public comment, and it's virtual.

[13376] SPEAKER_21: Hi. Can you hear me? Yes, you may begin. Okay, thank you. Hi, board. I'm going to throw out my speech because this is all new information that Mr. Kabuto has just thrown out. I'll try to set a timer and watch the clock. So I'm, yeah, just a couple more questions. So if I look at scope, April 15th, the scope was 378 units presented by Mr. Kabuto. He said at that time, phase one was 300 units approximately. May 20th, scope was 370 total units for HVAC replacement. Phase one was still at 300 units. June 3rd, when you made the actual approval for phase one was 318 units. And then through June to October, we broke phase one into two increments, 99 and 177, totaling 276. And now as of tonight, phase one is 276 and phase two is 41. My first question is, so is, Is 318 the total, or is 378 the one that is the total? I don't know, the scope just keeps changing, so I don't know which one is duplicated or not duplicated, or if we've done the work or not done the work, so you might want to ask about that. Second, cost. Mr. Caputo presented in phase one in his chart just now, let me pull it up, 10.906 million, but on June 3rd, you approved $9.7 million for 318 units. And then in multiple times, Ms. Delacruz updated us in bond chief funds where what would cost all HVAC replacements was $9.6 million. So I don't like, Like the numbers just changed suddenly. I don't understand how these numbers match. So you might want to look back in YouTube, but I re-watched everything last night. So it's pretty fresh. And then if you just evaluate construction costs for phase one, 318 units in the June 3rd preliminary budget is 7.642 million. And now the construction cost is 8.941 million. I'm really confused on how procurement works at this board. Like, do you approve an initial budget and then the staff has the right to increase the budget as much as they want without a change proposal? Like, is this how it works? Like, I can just up my budget by 1.2 million and have no accountability? Sorry, I still don't know, but the numbers don't reflect what was approved and what was brought in agendas in the past, you know, seven months that I've been following. So yeah, I'd love to hear how this works. This is really interesting.

[13539] SPEAKER_28: Thank you. Any other speakers? Okay. Superintendent.

[13548] Marie dela Cruz: Thank you. This item 14.2 is the phase two of the HVAC replacement project for architectural services and the air balancing commissioning services. Mr. Caputo has already provided the information. So really, if you have any further questions, we'll be happy to answer.

[13569] Bowen Zhang: I'm sorry. You indicated that for these units that the Department of State architect may require some other improvements, ADA improvements or so on and so forth. Are those improvements something that they're going to dictate in specific or is this something where they're going to direct the city, direct the district to find appropriate projects to do that? And one question I have about that is, I hope we're not going to be in a situation where we end up having to hire an architect to do the work necessary to get the DSA approval. So hopefully my question makes some sense.

[13613] SPEAKER_24: Yeah. In terms of ADA requirements, they have that option. It's sometimes negotiable in terms of cost and scope, but the threshold is usually 20% of construction. As for restriping the parking lot, additional ADA could be as simple as some signage striping. It could be restroom remodels across the campus. We don't know. We also have an opportunity, if we believe it's onerous and a hardship to the district, to make an appeal. And that's all part of the process that we have to look at going forward. I did include in the budget over $200,000 just in case.

[13651] Bowen Zhang: Yes, my concern is that, of course, having accessibility for our campuses to disabled people is a good thing. So hopefully our experts who know what's happening on the ground can have some influence on what that happens so we can get something beneficial out of the state architect's requirements.

[13672] SPEAKER_24: Yes, and typically, You do have some discretion and when it's an HVAC project only, and that's part of the submission and the negotiations with DSA is to make that exempt for this project because we are trying to make classrooms safe. And they have deferred those types of requirements in the past, but we still have to submit to them and work through it.

[13706] SPEAKER_28: Member Hill.

[13708] Aiden Hill: So I have a question for Ms. Dela Cruz, and I guess it's really to Ms. Dela Cruz, and then a comment. So the question first. So on the prior item, it said it was budgeted. But in this particular item, it doesn't say that. So is this a new expenditure, this $281,000 or $280,000? This line item is part of the budget.

[13735] Marie dela Cruz: Is that what you're asking?

[13737] Aiden Hill: Yeah, because it just, on the prior page, it said budgeted. This one, it doesn't say budgeted.

[13742] Marie dela Cruz: Oh, on the top. I'm sorry. So yes, this is budgeted.

[13748] Aiden Hill: OK. So yeah, again, just my comment is that, and I think this is why people are so concerned about having government run projects. It's because they end up taking way longer and spending way more money. It's like the Bay Bridge or all these other projects. And one person, one former mentor kind of told me the way that a project gets out of control is one day at a time. And the major way that a project gets out of control is not controlling scope. And so, and it just seems like we've got so many additions going on here that, yeah, it's not a best practice at all. And I think that it seems that we're in, we're almost sort of, almost, you know, approving these, you know, where there's some, you know, again, tacit approval for various things. And we, the board, are not given a big picture to sort of understand, okay, here are now scope changes that are being added. And do these make sense or not? And which ones should we approve and which ones should we not? So do we want leather seats or not? Do we want a high-end stereo or not? Right now we're not being given that type of detail. So I don't feel that as a fiduciary I can approve this the way that this is being run. I feel it's out of control.

[13838] SPEAKER_28: So I guess my question is, the reason for this item that we're, for phase two, we're voting for both the architectural and the air balancing and commissioning together, rather than like phase one, where two separate voting, two separate board meeting. Is that due to the fact by that, at the time we voted for the architectural for phase one, we still have some left over in Measure G? Is the funding sourcing?

[13863] Marie dela Cruz: I think there are a couple of things happening. In phase one, we weren't sure how the DSA was going to look at some of these units. And so they exempted the majority of the units, but then there were a few that they wouldn't exempt. And so we had to put them in phase two because those units had to go through DSA. So the ones that we got exempted for, we were able to expedite and put those in a different phase. And normally, What we do is present a preliminary budget, and we go out to bid. And when we present the actual bid and recommend award, we review how it compares to the budget every single time.

[13915] SPEAKER_28: Member Nguyen?

[13918] Phuong Nguyen: So while I'm totally not in disagreement with Member Hill, I do believe that you know, there are some red flags in terms of us not having tracked line items in terms of what's budgeted and what has been expensed right now for the HVAC project. But I am on board with approving this item because this is really a necessity for our students and providing a safe air quality environment for our teachers and our students. And so with that said, later on in the meeting under requests, I will make a request for in the next meeting to have a report on on what was our preliminary budget, what's our current actuals, and what has been expensed for this project. Thank you.

[13976] SPEAKER_28: Anybody ready to make a motion?

[13979] SPEAKER_47: I have one comment, sir.

[13980] SPEAKER_28: Member Marquez?

[13981] SPEAKER_47: Thank you, I appreciate that. For the recognition, I just wanted to ask, so with the original, when we had the original 200, well, they said the 276, the 41 that were withheld, right? Did we know that they would additionally come up later on or in the future, or were we completely holding back and not planning for those? And the reason I ask is I wasn't present then, and I wasn't able to find the information prior to this question, so that's why I'm asking. So those original 41, they were not budgeted, is that correct, during phase one?

[14019] Marie dela Cruz: The 41 that need to go to DSA?

[14023] SPEAKER_24: Correct. Some of these, with the exception of the high school, were included in phase one. Five for the elementary schools and five for the junior high school. And DSA said if we want to include those and not bifurcate them, then they would have delayed all the replacements that are currently being until they reviewed everything. So the architect bifurcated them. Their original scope was to try and prioritize within a $3.5 million budget. COVID kind of opened Pandora's box, and it left the district trying to look at how can we finance more. And that's essentially how it's evolved.

[14068] SPEAKER_47: So then in turn, that's where it came up, phase two for the 41, correct?

[14072] SPEAKER_24: And regarding the architect's fees that are a component of this, we went through an RPQ process. Three firms were responding. One pulled at the last minute because they just felt they didn't have the bandwidth and they had worked in the district before. The contractor or the architect that did phase one and is here before you for phase two, His proposal was much more competitive. He agreed to not exceed 11% of the anticipated construction cost. And with the combination of both projects, he's only trending 8.75 so far. He intended to do it as one project. He's bifurcated it into three. I believe the district's getting pretty good mileage out of that. Just to be in context, that's just one component of the whole thing. You can say we don't want to spend the funds that are allocated for this and not do it. But these units that exist right now, despite all the repairs, they're not going to last a whole lot longer. Maintenance is still monitoring these every day and having to continue to do adjustments. And so some of these have evolved just by over the summer, thinking that they've got units operating efficiently, only to find out that they keep going out there and having to repair. maintain them, but it's, you know, you're kind of paying for it one way or the other. But at some point, if we don't meet the criteria and COVID continues, there's classrooms that we simply won't be able to occupy safely.

[14167] SPEAKER_47: Thank you for that.

[14170] SPEAKER_28: Anybody ready to make a motion?

[14172] Phuong Nguyen: I move to approve.

[14175] SPEAKER_28: Motion made by Member Nguyen. Any second? I second. Seconded by Member Marquez. Member Marquez, how do you vote?

[14185] SPEAKER_40: Yes.

[14186] SPEAKER_28: Member Grundell? Yes. Member Hill? No. Member Nguyen? Yes. My vote is yes. Motion carries with four ayes. Thank you, Mr. Caputo, and happy holidays.

[14198] Marie dela Cruz: Thank you, Mr. Caputo.

[14200] SPEAKER_28: 14.3, resolution number 2021.22.18, classify management reduction in hours. We do have a public speaker on this, Ms. Cindy Parks.

[14216] Maria Huffer: Concerning the child care layoff, I want to start off by thanking all the child care workers in the district for the love and support they provide to Newark students. What I'm about to say has absolutely nothing to do with the staff members who work in child care. It does center around making sound financial decisions. I know being able to offer child care has been utilized as a tool to encourage parents to enroll their children in Newark Unified. What most of you don't know is that this is not the first time the child care program has not been self-funding. The last time this happened, the board utilized general funds to cover the deficit. The board was adamant the program was to be self-funding. And once it got back on its feet, the general fund was to be repaid, which did happen. As was noted in the agenda item, the ESSER and general funds have subsidized the program. It also states the program currently serves 189 students instead of the 340 it served in March of 2020. And the reduction of all the classified child care positions would reduce the deficit by an estimated $75,000. I guess the million-dollar question is, why did it take till the middle of December to right-size the program? Based on the language contained on the agenda item, it almost seems like it was prompted by the new legislation because it comes into effect January 1 of 2022, rather than the district being financially responsible. If you take the remaining deficit of the $266,000 and divide that by the 189 students, it equates to just over $1,400 per student. Why did it take four months into the school year for this decision to be made? How much more could have been saved if the decision had been made September 15th? Once again, this has nothing to do with the fabulous childcare staff. This has to do with the district having proper position control management and making financially sound decisions. I hope you board members will provide better fiscal oversight of the district's programs. Thank you.

[14339] SPEAKER_28: Thank you. Any other speaker? Superintendent Triplett.

[14344] Terrence Grindall: Thank you, President Jenner. I'll turn this one over to Ms. Ingham-Watters.

[14351] SPEAKER_29: Thank you, Dr. Triplett. Board, thank you. As it explains in the background of this agenda item, the child care program is projected to deficit spend $341,000. However, due to the low enrollment we are seeing this year, we do need to take action to right size for staffing. And so the first resolution is in regards to our coordinator position. And so the first resolution is an FTE layoff of the equivalent of a 0.2. And so one thing I would like to notice for the board is we did submit an amended resolution for this item as well as the next one when we get to it. And it really just simplifies the kinds of service as well as the FTE equivalent reduction. So the first one that is for your consideration is the child care coordinator.

[14421] SPEAKER_28: Back to the board. I guess I do have a question. Once we closed last year's budget, we did realize the general fund is sort of paying for the deficit of our child care services. I also heard some other people from the community were telling me, I guess during the COVID, California has some legal restriction on what you can do for the child care people, whether you can really reduce the workforce. Is that true? Or any limit placed by the state during COVID about whether you can or cannot reduce or lay off people?

[14458] Marie dela Cruz: Yeah, to my knowledge, there isn't anything specific about the child care program. We do have our COVID funds, our ESSER funds, and it's really up to the district on how we use them.

[14472] Terrence Grindall: If I may, I think you may be referring to there were certain restrictions on other classifications, custodians, and I believe food service workers.

[14479] Marie dela Cruz: Food service at one time, yes.

[14483] SPEAKER_28: I guess this just can be a lesson that we should learn. I mean, we could have done this a bit earlier than this.

[14490] Terrence Grindall: Yeah, if I may, we care deeply about our child care workers and our staff in general. And so we always are going to do whatever we can to to support them. And we're exiting a pandemic, I hope. And so clearly we did not want to make an impetuous decision about cutting something too early when it's really, these are completely uncharted grounds here, returning to in-person. And if we had cut positions prematurely and then suddenly had more families really wanting this service, then we would be doing a disservice to both our families and our staff. But we will always look out for our staff and really make sure that we are not undercutting them.

[14543] Aiden Hill: Member Hill. So thank you, Dr. Triplett and Ms. Waters for the clarification. But the one thing that I would like to point out is it's not staff's decision to make these kind of financial decisions, right? This is the board's decision. And if we were in a situation where all of a sudden we were you know, essentially going to run a deficit, you have an obligation to bring that to the board, and we shouldn't be finding out about it, you know, six months later. And at that point, when we did find out about it, President Zhang had asked, well, is there going to be a way that we can cover it? And we were told yes, but now we're seeing that we're having to roll over a $117,000 deficit. So that's a decision that the board makes. It's not a decision that staff makes. But the question that I have is, the part that doesn't make sense to me, is that it seems that we have a structural deficit here. And so even if we actually make some of these cuts that we're talking about, it appears to me like we have a structural deficit of $224,000 per year if I do the math correctly. And so I guess my question is, doing a $75,000 cut, doing a $22,000 cut, it's not resolving the fundamental issue. And I think that in some ways, although it's tempting to maybe come in and zero in and try to say, well, how can we cut this? But I think that we really should be looking at this from a much bigger picture and not trying to figure out within one piece of the pie how do we start cutting things down. But I think that we ought to look at the entire pie because I think we need to make a decision. These are the types of strategic decisions that the board needs to make around priorities. And even though we may be running a deficit in one area particularly here, Maybe that's a priority for our district and maybe there are other areas that are less of a priority and maybe we cut there to fund this. But I think that, again, it's a little bit dangerous to be pulling the trigger on this because we don't know You know, what happens if we do our study for this coming year around what priorities are for parents and enrolling their kids, and we find out that a bunch of the parents that aren't enrolling their kids in our schools, we find out that one of their top priorities is childcare. And yet we've cut down this budget item. You know, it's not a good strategy. And so, you know, I think that we've got to get a much better, more detailed picture of the budget and the options. And I think we also have to do a much better job at tracking forecast to actual. Because literally, if we had been doing this all along, we would have seen that there was a problem much earlier on, and we could have been taking corrective action. So those are my comments.

[14725] SPEAKER_28: I mean, just respond to the comment about timing. I think for this item, the reason is that we have, we can still take advantage of the 60-day notice. We can take the big picture item, I mean, to reduce the $2 million deficit, but nothing will happen until July 1st, whether we vote on February or today. But voting on this today, this will happen in February. If we vote on this next month, this will happen July 1st. That's the reason we're voting on that today. So that's the comment I want to make. Anybody ready to make a motion?

[14752] SPEAKER_42: I move to approve.

[14753] SPEAKER_28: Motion made by Member Nguyen. I'll second. Seconded by Member Grindel. Member Marquez, how do you vote?

[14759] SPEAKER_40: Yes.

[14760] SPEAKER_28: Member Grindel?

[14761] Jodi Croce: Yes.

[14762] SPEAKER_44: Member Hill? I'm voting no for the reasons stated.

[14765] SPEAKER_28: Member Nguyen?

[14766] SPEAKER_40: Yes.

[14767] SPEAKER_28: My vote is this. Motion carries with four ayes. Moving on to 14.4, resolution number 2021.22.17, classified layoffs or reduction in hours. We do have a public speaker on this, Ms. Sue Eustis.

[14795] Cindy Parks: My name is Sue Eustace and I'm president of the Newark CSCA unit 208. We have been meeting with HR for the last, I think, three weeks on this particular issue. And I want to thank HR for working with us and answering our questions and making some changes on the amended resolution. We are saddened by the loss of students in this program. It's been a program that's been very important to Newark Unified School District. And I believe it's especially important to the kids. A lot of different districts can't even get childcare workers. We're lucky that we've got them. So I'm saddened that we are considering this, but I understand it. I'm hoping and I think I have been reassured that we can work to get more kids into the program or get some kids back. I know there's a lot of people that are afraid to really put their kids in a child care program around other kids because of COVID. So I'm hoping in time that we can take and we can make changes to this program and hopefully we'll be able to rehire those people at some point after we take care of the deficit. So the only thing that I can encourage you to do, it's been very hard for our bargaining unit people to deal with any kind of a layoff our people are. depending on their job, especially here in Newark. But we understand the situation and I appreciate the time that HR has taken with us to make sure that the resolution reflected what we considered it proper for under our contract. So, I just thank you for your time and effort, and I do appreciate you really considering trying to save this program. Please. Thank you.

[14934] Phuong Nguyen: Thank you, Miss Uses.

[14936] SPEAKER_28: Any other online speaker? Superintendent.

[14943] Terrence Grindall: Miss Ingham-Watters, you want to go ahead?

[14946] SPEAKER_29: Sure. So the next resolution is for our classified staff. And this is an amended resolution. In the first resolution that we had on the board agenda, it did list sites and position numbers. And in the amended resolution, you will see that it lists the kinds of services, the classifications that are affected, and the FTE layoff So that being said, we are looking to have the board consider this resolution to support the deficit in our child care department. And I think that's it, unless you have some questions. Thank you.

[15003] SPEAKER_28: Member Grundahl.

[15006] Bowen Zhang: Is there reason to believe that we're going to see an increase in enrollment in the years coming out of that? You know, one of the things is I, one point I just want to make is in this environment of COVID, it's extremely difficult to know what's happening week to week, let alone budgeting for things. So, so I recognize the challenges involved with that, but I did want you to sort of address whether or not there's a, whether we have a chance to bring this, bring this program back to being self-funded as more, more children become a part of the program.

[15046] Terrence Grindall: Yeah, I think it is really hard to say, but I will say that I think what's really important is that we listen to the voices of our families. And so what we want to do is get out as early as possible, some surveys, some questionnaires for the families and sort of weigh interest early and often so that we can do a good job at predicting the number of families that will be interested for the upcoming school year.

[15079] SPEAKER_28: Member Hill.

[15081] Aiden Hill: Yes, so I guess two questions. So one to Miss Waters, just a clarification. So it's my understanding that although there are potentially multiple positions that are being impacted, oftentimes for this proposal it's a cutting back of hours at this point. It's not a complete elimination of the position. There's only maybe one case like that, but for the most it's a cutting back of hours, correct?

[15112] SPEAKER_29: Yes, so it's an FTE equivalent reduction and so what we will do moving forward is work with our Miss Eustace and our CSCA leadership to negotiate the effects because it depends on our seniority lists as well as bumping language in our contract. So The end result will depend on the seniority list and how it affects folks for the layoff.

[15146] Aiden Hill: OK, great. And then the second question from Miss Dela Cruz, the part that I'm just a little bit confused about is it seems like we had a It seems like that the deficit that we're incurring going forward is larger than the deficit that we had when we were under lockdown and and that part doesn't make sense to me and the reason why is although obviously most of this is fixed cost and And during the lockdown, we didn't have revenue coming in. So there's fixed expense, no revenue. So you would expect, you know, a big deficit. But now we've got revenue coming in. So how come the deficit is bigger?

[15195] Marie dela Cruz: The deficit is not bigger. So last year, the deficit was the $339,000 plus the $117,000. So it was over $400,000 last year. And this year, the deficit is about $340,000. And I do want to add that prior to the pandemic, the child care program was really thriving. They actually had an ending fund balance. And because of COVID last year, it pretty much eliminated their fund balance. And we tried to keep it, we tried to maintain it as much as we could. And, you know, as we're reviewing first interim is where we really look closely at our budget is when we realized you know, with the projections and the number of students, the reductions, it, we had to do something.

[15244] Aiden Hill: So, so, so your feeling is, is that it potentially could bounce back? I mean, we don't know, but at least the prior state was, it was in a good situation prior to COVID.

[15253] Marie dela Cruz: It really was. So if, if things were normal, um, if it goes back to pre pandemic, then, um, the program was not just breaking even, they were actually doing better. So We were being optimistic and thinking that we'd have the same number of students as pre-pandemic, but unfortunately, the students weren't coming.

[15277] Aiden Hill: Okay, thank you.

[15281] SPEAKER_28: Anybody ready to make a motion?

[15283] Bowen Zhang: I'll make a comment and a motion if that's okay, Mr. President. I appreciate that and it's really important given that we want to build this up again that the way you've the way you've structured this in working with the labor union to to just to minimize the actual impact on losing losing our people so that that positions us to be able to rebound quickly so I support that so with that with that comment I'd like I would move approval.

[15315] SPEAKER_28: Motion made by Member Grundahl. I second. Seconded by Member Marquez. Member Marquez, how do you vote?

[15323] SPEAKER_40: Yes.

[15324] SPEAKER_28: Member Glendale? Yes. Member Hill? Yes. Member Nguyen? Yes. My vote is yes. Motion carries with five ayes. Thank you, Ms. Ingram-Walder and Ms. Dela Cruz. 15.1, election of officers. This is solely the annual organization of the board. Election of officers, president. I nominate member Nguyen. She is the second most senior member on the board and also went through training with the board president's workshop and mastering governance. That's why I nominate member Nguyen to be the next board president. I would like to second. Seconded by member Grindel. Any discussion in common? Member Marquez, how do you vote? Yes. Member Grindel, how do you vote?

[15374] SPEAKER_44: Yes. Member Hill, how do you vote? Yes.

[15377] SPEAKER_28: Member Nguyen, how do you vote? My vote is yes. Motion carries with five ayes. 15.2, a clerk, also known as the vice president. Any nomination?

[15393] Bowen Zhang: I'd like to nominate myself.

[15398] SPEAKER_42: I'll second.

[15399] SPEAKER_28: Any discussion on this?

[15404] Aiden Hill: Since prior to the rotation, change when we had the round robin, and now we've changed the rules. I would have been up for vice president, so I'd like to nominate myself.

[15418] SPEAKER_28: Based on the rule, there's a nomination and a second. We'll vote on this first. If this voted on, then it will be the next one. Left, member Grinnell, you want to retract your motion.

[15430] Bowen Zhang: I do not.

[15431] SPEAKER_28: Member Marcus, how do you vote?

[15433] Aiden Hill: So can we ask a question then?

[15435] SPEAKER_28: Yeah, go ahead.

[15437] Aiden Hill: So since we're making it a political process, right, versus what was before really an administrative process around Robin, I'd like to hear from Member Grindel since he has nominated himself. So what's your campaign platform, right? So what are you wanting to run? And also, do we have your commitment that this isn't just a temporary

[15461] Bowen Zhang: You know sort of commitment that you're gonna run for reelection for it next year and see this through and see through your term I'm always happy to talk about myself actually not really the But so thank you member Hill for the chance to say I've worked for more than 30 years in government dealing with with boards such as this I am I am committed to creating an atmosphere of civility and decorum, and I've been through the board training, CSBA training for president. I have a wealth of experience, and I'm committed to serving this year as vice president if I'm elected. Thank you.

[15513] Aiden Hill: Member Marcus, how do you vote? Sorry, sorry. I didn't catch the last part. So you're committing to, so in terms of your term.

[15522] Bowen Zhang: I'm committing to serving out, serving out the term as vice president for the year.

[15527] Aiden Hill: No, but I'm talking about are you going to run for re-election because this is going to come into that.

[15533] Bowen Zhang: I'm not going to, I'm not going to opine on whether I'm going to run for re-election at this point.

[15539] Aiden Hill: So your term could end prematurely.

[15543] SPEAKER_28: Sorry, I mean if this,

[15545] Aiden Hill: Yeah, right. So hold on. So I think we're allowed to ask questions, right? So we made it a political process. So this is just my clarification, right? So if you're running for next year, the term doesn't end until December. The election is in November. So are you going to run for a second term and see that through?

[15567] Bowen Zhang: My term runs until the end of next year, and I'll be vice president if elected for that time.

[15574] SPEAKER_28: Member Marcus, how do you vote? Yes. Member Grindel.

[15579] SPEAKER_44: Yes.

[15580] SPEAKER_28: Member Hill. No. Member Nguyen.

[15583] SPEAKER_40: Yes.

[15584] SPEAKER_28: My vote is yes. Motion carries with four ayes. 15.3, appointment of superintendent as secretary of governing board. I guess this is a formality. I move to approve the appointment of superintendent as secretary of the governing board. May I get a second?

[15601] SPEAKER_42: I second.

[15601] SPEAKER_28: Seconded by Member Nguyen. Member Marcus, how do you vote? Yes. Member Grundahl, how do you vote?

[15609] Bowen Zhang: Yes.

[15609] SPEAKER_28: Member Hill, how do you vote? Yes. Member Nguyen, how do you vote?

[15615] SPEAKER_40: Yes.

[15616] SPEAKER_28: My vote is yes. Motion carries with five ayes. 15.4, signature cards, mid-year revision. Given we have, I think this is due to we have a new board member, Member Marcus, so I move that we approve the signature cards mid-year revision.

[15632] Aiden Hill: Is that the only change?

[15636] SPEAKER_28: Okay. I move that we approve the signature cards media revision for board member as presented for particular member Marcus.

[15645] SPEAKER_42: I second.

[15647] SPEAKER_28: Seconded by member Nguyen. Member Marcus, how do you vote? Yes. Member Grindel, how do you vote? Yes. Member Hill? Yes. Member Nguyen? Yes. My vote is yes. Motion carries with five ayes. 15.5, set regular meeting times, hours. So, We approve the beginning and end time of the regular meetings open session from 7 p.m. to 10 p.m. May I get a second?

[15672] SPEAKER_47: I second the motion.

[15673] SPEAKER_28: Seconded by Member Marcus. Member Marcus, how do you vote?

[15677] SPEAKER_40: Yes.

[15679] SPEAKER_28: Member Guendel? Yes. Member Hill? Yes. Member Nguyen?

[15683] SPEAKER_40: Yes.

[15684] SPEAKER_28: My vote is yes. Motion carries with five ayes. 15.6, set regular meeting dates for 2022-23. Before the motion, I guess, there was a comment. Member Hill?

[15699] Aiden Hill: Yes, so I just want to make sure that, because we did the same thing for last year, and then we ended up actually changing dates. And I don't think that that's a good practice. And so I think that, again, it doesn't matter what comes up. So theoretically, we've got enough people here to actually run a board meeting. And if one person or two people, you know, need to go do something else, what they do, but that doesn't interrupt our schedule. So I'd like to get a commitment as we vote for this that we're going to stick to these dates.

[15733] SPEAKER_28: Yeah, so I want to offer my comment on this. So generally speaking, if we come into the board knowing we have four people present, then I think it's a good idea we should hold a meeting. But I wouldn't want to risk coming in the meeting knowing there will be only three people. Because this is what happened, because it happened before. If you're coming in knowing there are only three people on the board, one person, my guess is, will have any accident or emergency during the middle of the meeting, then your meeting is just done.

[15760] Aiden Hill: That's just what I know. So I'm not talking about things like, again, somebody gets in an accident. But what I'm saying is that we, the board members, are making a commitment that these are the dates, and come hell or high water, pretty much we're committing to them.

[15776] SPEAKER_28: OK. May I get a second? I move to approve. May I get a second? Second. Seconded by Member Grindel. Member Marcus, how do you vote? Yes. Member Grindel, how do you vote? Yes. Member Hill, how do you vote? Yes.

[15794] SPEAKER_40: Member Nguyen, how do you vote? Yes.

[15796] SPEAKER_28: My vote is yes as well. Motion carries with five ayes. Adoption of Board Policy Manual. I move that we adopt an USC Board Policy Manual.

[15812] SPEAKER_42: I second.

[15812] SPEAKER_28: Seconded by Member Nguyen. Member Marquez, how do you vote? Yes. Member Grundahl?

[15819] SPEAKER_44: Yes.

[15820] SPEAKER_28: Member Hill? Yes. Member Nguyen? Yes. My vote is yes. Motion carries with five ayes. 15.8, adoption of the board governor's team handbook.

[15832] SPEAKER_38: Any comments? I'm sorry, President Jean, we do have a public comment for this item.

[15836] SPEAKER_28: OK. I guess it's virtual, right? Correct. OK.

[15843] SPEAKER_38: Eric Tam, you may begin.

[15844] SPEAKER_21: Hello, hi board. I brought it up in the past and I wanted to see if people would be interested, but you know, the idea of more engagement. If I read your board governance document correctly, for board member interaction with the public at board meetings, page nine reads, to avoid unintentionally agendizing a non-agenda item, board members and staff will limit their response to non-agenda public comments. All responses will conform to the following guidelines. A brief statement to acknowledge the speaker. A question may be asked for basic clarification. Do not debate with the public speaker, et cetera. But then on page eight, I actually saw that there's actually the six Rs. The board will utilize the six Rs to ensure that we have actively listened to the constituent received. listen to what the person has to say, repeat paraphrase, request ask the person, review, go over the real options, redirect, put the person back in the system, and then report, you know, keeping the superintendent informed. In the past year, you know, I think I don't think besides one time when President Jackson addressed Miss Cindy Parks, I think Dr. Bishop quickly called the point to order. The usual pattern has been, you know, thank you for the comment. And then, you know, next speaker. I really hope that, you know, Newark is willing to move towards something similar to what Fremont Unified does. The Board addresses directly the, you know, speakers on non-agenda items directly. They ask questions, they engage. And, you know, if you truthfully want an engaged community, and parents to be bought in. I think this would be a great first step. I'm not saying that you need to agree with me, but I would love to just have and hear your thoughts because every time we speak, it's just a thank you and then move on. So I hope that you are willing to make changes to your governor's handbook. And there are the six R's that are listed there. I'm hoping that you will make the changes. Thank you for much.

[15973] SPEAKER_28: Thank you. Any other speaker? Actually, I don't want to make a comment on this. I have been finding a chance to make a comment on this for quite a bit, never got a chance. So speaking of our engagement with the community, I do have constituents that reach out to me before each and before many of the board meetings. So my style of working is, from Monday when we released this agenda, 72 hours before the meeting, Those 72 hours is when I was doing my homework, reading the material. This will be the perfect time for anybody to either message me or email me, because I will be asking questions as well. I might bring your questions together. So the 72 hours before a meeting is the perfect time for you to reach out to me, voice your concern, and offer your advices to me. And I do have constituents that sort of know my style. I've been doing this in the past years. We've been working very well. So the problem with certain board members, I'm not blaming any community because maybe you don't know. how we operate or how I operate. If you don't tell me your concern about the board item, and you come in, deliver your three-minute speech, you might think you are helping me. I think you are ambushing me because you didn't tell me anything. There was no trust established between you and me. So I would rather people come to me, text message me, email me, within that 72-hour time frame when I was doing my homework. That's when you can really change my voting record or change my idea on item. I will not be swayed by a three-minute speech in the middle of a board meeting after doing my 72-hour homework. Any other comments on this?

[16068] SPEAKER_38: Sorry, I do apologize, Board Members. President Leong, I just wanted to bring your attention to the time being 9.52.

[16074] Bowen Zhang: Okay. Very brief statement, just to commend you for that statement, President Zhang, and extend the same offer to any member of the community that wants to talk to me that 72 hours ahead of time.

[16086] SPEAKER_28: Yeah, I have multiple coffee chat with members of our community, and they sort of already know how I operate. They don't come in without telling me, and then suddenly deliver, like I said, they might think advising or reminding me. I feel I was being ambushed. Okay, any comments on this board governance, Team Hamburg?

[16110] Bowen Zhang: Well, I would like to note that the discussions of board deliberations is in line with the with the Brown Act and with CBA, CB... CSBA. CSBA guidelines. And I think it's good practice to follow the Brown Act to the letter.

[16129] SPEAKER_28: Okay. Anybody ready to make a motion or make any changes?

[16133] Phuong Nguyen: I move to approve the governance team handbook.

[16138] SPEAKER_28: Motion made by Member Nguyen. Seconded by Member Marquez. Member Marquez, how do you vote?

[16146] SPEAKER_40: Yes.

[16149] SPEAKER_28: Member Grinnell, how do you vote?

[16150] SPEAKER_44: Yes.

[16151] SPEAKER_28: Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is yes as well. Motion carries with five ayes. Watching the time. So given this is actually our last meeting of the year, and let's have maximum insurance, I would recommend extending the meeting till midnight. May I get a second?

[16171] SPEAKER_42: I second.

[16175] SPEAKER_28: Member Marcus, how do you vote? Yes. Member Grindel, how do you vote?

[16179] Bowen Zhang: Did you say midnight? Yes. Then I'm going to vote no.

[16184] Phuong Nguyen: I'm having gravy. There's champagne after. Just kidding.

[16191] SPEAKER_44: Member Hill.

[16192] SPEAKER_28: Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. Motion carries with five ayes.

[16199] Bowen Zhang: Actually, I voted no.

[16202] SPEAKER_28: Moving on to 15.9. appointment of a board representative.

[16206] SPEAKER_38: Sorry, just to be notified for the record that it was four nos, I mean, sorry, that was three yeses and one no.

[16211] SPEAKER_28: Four ayes, one no.

[16212] SPEAKER_38: Sorry, yeah.

[16213] SPEAKER_28: Okay. Moving on to 15.9, appointment of a board representative to the Mission Valley ROP. So this is a committee that I currently sit on and I plan to step down from this because this committee, I'm also at the same time on the SELPA and both of them require quite significant commitment. So this Mission Valley ROP, I think right now we have myself as the member and member Grindel as the alternates. So This meeting will be held on every third Thursday of the month, starting at 3.30 p.m. And this meeting, just like our meeting, agenda sometimes will be out a couple of days in advance. You will need to read the agenda, ask questions beforehand, because generally, we don't have a lot of questions asked during the meeting, because before the meeting, it's expected every board member will be asking the questions before the meeting, so we can have a smooth and quick meeting at Mission Valley RV. The other thing about this committee is starting next year, you might need to go on site for Mission Valley ROP. So this is a committee that requires quite a bit of commitment from the board member if you want to attend. And we are 15% of the student body at Mission Valley ROP.

[16292] Bowen Zhang: President Cheng? Yeah. So my understanding is that the rotation you've served as chair this.

[16298] SPEAKER_28: Yes, I guess next next next. Yeah, this year is a new or newer being the chair next year. Probably either Fremont or New Haven will not be the chair, but given that I'm.

[16308] Bowen Zhang: I'm interested in moving from the alternative to the main position.

[16311] SPEAKER_28: OK, so so just remember you might need to go outside after pandemics over and now will be the every third Thursday of the month at 3.30 PM and going to, I guess. Ms. Dela Cruz's old building to have the meeting. So we still need to have an alternate for the committee. Who will be available at 3.30 p.m. on Thursday? I guess that's the question.

[16342] Phuong Nguyen: Is it once a month?

[16344] SPEAKER_28: It's once a month, so you will have 11 meetings, maybe 12 meetings, I don't really remember.

[16350] SPEAKER_38: Just for point of clarity there, meetings are held on the third Thursday of the month. Yeah. And the start time is 3.30. Currently the meetings are virtual. There hasn't been discussion in regards to in-person yet.

[16364] SPEAKER_28: Yeah. And this month, December, is a special case. The meeting held on the second Thursday. But most of the time, it's the third Thursday. It's a working day. And 3.30 is a working time, unfortunately.

[16377] Phuong Nguyen: I unfortunately cannot because I'm back to work in person from Monday through Thursday.

[16385] SPEAKER_28: So given, I guess, the profession of the other board member, I can offer to be the alternate. So I guess we just swap the position, I think.

[16395] SPEAKER_44: OK.

[16396] SPEAKER_28: I guess the other thing is both of us need to file a separate 4700 for this committee.

[16403] Bowen Zhang: Yes. Well, first of all, I think you need a motion and a vote. OK.

[16410] SPEAKER_47: So I move that we accept Mr. Grandel as the chair with the alternate, Mr. Zang. Just the member, not the chair.

[16419] SPEAKER_28: OK.

[16421] SPEAKER_42: I second.

[16422] SPEAKER_28: Motion made by Member Marcus, seconded by Member Nguyen. Member Marcus, how do you vote?

[16428] SPEAKER_40: Yes.

[16429] SPEAKER_28: Member Grandel, how do you vote? Yes. Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is yes as well. I guess, Member Grindel, you and myself got to list all our assets in that Form 700 and be a public document, huh? Next is the Liaison Committee. Currently, if I'm not wrong, the Liaison Committee has Member Grindel and Member Nguyen, is that correct? Any changes that any one of you want to make?

[16468] SPEAKER_42: I would like to stay.

[16470] SPEAKER_28: Okay. What about Member Grundahl? I would also like to stay. Okay. Then I move that we continue on with Member Nguyen and Member Grundahl on the Liaison Committee. I'll go ahead and second. Seconded by Member Grundahl. Member Marcus, how do you vote? Yes. Member Grundahl, how do you vote? Yes. Member Hill, how do you vote? Yes. Member Nguyen, how do you vote?

[16494] SPEAKER_40: Yes.

[16495] SPEAKER_28: My vote is yes as well.

[16500] SPEAKER_46: OK.

[16501] SPEAKER_28: Next is Salpa.

[16507] SPEAKER_38: So. President Hsiao, if I may for this one. Yeah. This is one of the kind of committees that it is recommended that the board members remain the same for the school year.

[16518] SPEAKER_28: Okay, I see.

[16518] SPEAKER_38: It is the board's prerogative, but that would be the recommendation.

[16521] SPEAKER_28: Do we need only one member, right? We don't need an alternate, right?

[16525] SPEAKER_38: All these do require an alternate, but there is only one active member.

[16530] SPEAKER_28: That's myself. Yeah, so again, SELPA, as you can see, the meeting for, we're going to, we at least will have three meetings next year. They will start at 9 a.m. and end at 11 a.m. And last time I attended the meeting, obviously it was virtual. But I think after the pandemic, there will be an on-site meeting. Is that correct?

[16551] SPEAKER_38: At this point, currently, the meetings will continue to be virtual. And if we do continue with the same current members, then at the end of the school year, so I would say our first meeting in August, we would bring this item back to select the new members for that school year. So the current members would finish off the school term?

[16575] SPEAKER_28: I guess the election happens after the end of the school year.

[16578] SPEAKER_38: Correct. Either we can do it in last meeting in June or first meeting in August. Correct.

[16586] SPEAKER_28: So the requirement for this committee, does it need an alternative?

[16590] SPEAKER_40: Correct.

[16590] SPEAKER_28: Okay. We don't have one, I believe. We currently do. Oh, my bad, my bad. So I guess I move that we'll... Well, given... If we want to remain the same, do we need to take a vote? I mean, we probably don't really need to take a vote, right? No, I think you have to vote. OK, then I just remove that we reappoint myself as the main member of SELPA, and Member Marquez continue to be the alternate for the current school year.

[16618] SPEAKER_42: I second.

[16619] SPEAKER_28: Seconded by Member Nguyen. Member Marquez, how do you vote?

[16622] Jodi Croce: Yes.

[16623] SPEAKER_28: Member Grundahl, how do you vote?

[16624] Jodi Croce: Yes.

[16625] SPEAKER_28: Member Hill, how do you vote? Yes. Member Nguyen, how do you vote?

[16629] SPEAKER_40: Yes.

[16629] SPEAKER_28: My vote is yes. Motion carries with five ayes. Next one is the EVIC.

[16638] SPEAKER_38: President Zhang, this is also another one that is recommended that we keep the same members for the school year.

[16645] SPEAKER_28: And remind me who's currently on the EVIC.

[16647] SPEAKER_38: Currently, we have member Nguyen as the representative and member Hill as the alternate.

[16653] SPEAKER_28: OK. I move that we reappoint.

[16661] SPEAKER_38: This was based on the last meeting and there are no scheduled meetings for this yet because what the committee wants to do is have a conversation with the committee members in order to assign a time that would be best with the members.

[16681] Phuong Nguyen: When we had this back in a couple of board meetings ago, I believe it was Member Marquez that was the representative for EBIC.

[16698] SPEAKER_38: So Member Marquez and Member Hill?

[16699] SPEAKER_28: Yeah. Okay. So I moved the... Yeah?

[16704] Aiden Hill: Can we just relate? So when you say they're trying to figure out a schedule that'll work for the board? Correct. Okay, great.

[16713] SPEAKER_28: Thank you. Okay, so I move that we reappoint Member Marquez as the current board representative at EVIC and Member Hill as the alternate.

[16722] SPEAKER_42: I second.

[16723] SPEAKER_28: Seconded by Member Nguyen. Member Marquez, how do you vote? Yes. Member Grindel, how do you vote? Yes. Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is this. Motion carries with five ayes. Audit Committee. So, per Board Governance Handbook, Board President doesn't serve on the Audit Committee, so If I'm not on the current member, I'm member Hill and member Nguyen, right? So member Nguyen will have to step down from the committee and member Hill will be the chair. Automatically, I guess, be the chair of the committee. Yeah, I was the chair before. OK, then you will continue to be the chair. And anybody wants to fill in for member Nguyen?

[16765] SPEAKER_47: I'll fill in for the rest of the school year.

[16769] SPEAKER_28: I vote that we appoint.

[16770] SPEAKER_38: President Chong, sorry, I apologize. Do we have an alternate for this one?

[16773] SPEAKER_28: Yeah, that will be. Oh, no. Two members? Two members and an alternate. Yeah. I think it's just two. I don't remember all it needs to be two plus one.

[16783] SPEAKER_38: No. So it's the two members?

[16785] SPEAKER_28: Yeah.

[16785] SPEAKER_38: We always have an alternate in case one of the two members cannot attend.

[16788] SPEAKER_28: OK. Anybody want to serve as the alternate? I will. OK. So I move that we appoint. Member Hill and Member Marquez as the audit committee, regular board member and Member Grindel as the alternate. May I get a second?

[16807] SPEAKER_42: I second.

[16809] SPEAKER_28: Member Marquez, how do you vote? Yes. Member Grindel, how do you vote? Yes. Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is yes as well. Motion carries with five ayes. Last one is the bond and parcel tax committee.

[16828] SPEAKER_38: This one is also another one that was recommended to keep the same members for the school year.

[16835] SPEAKER_28: And who are the current members?

[16836] SPEAKER_38: Currently, we have Member Grindel and Member Nguyen as the representatives, with President Zhang as the alternate.

[16846] SPEAKER_28: Member Nguyen and Member Grindel. Is that right? OK. I move that we reappoint Member Nguyen and Member Grindel regular board members of the bond and parcel tax committee, and myself as the alternate.

[16860] SPEAKER_42: I second.

[16861] SPEAKER_28: Seconded by Member Nguyen. Member Marquez, how do you vote?

[16863] SPEAKER_40: Yes.

[16864] SPEAKER_28: Member Grindel, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is yes as well. Motion carries. Oh, Member Hill, how do you vote?

[16874] SPEAKER_44: Yes.

[16875] SPEAKER_28: My vote is yes. Motion carries unanimously. Consent calendar.

[16880] SPEAKER_38: Sorry, one apology, President John.

[16882] SPEAKER_28: Yeah.

[16883] SPEAKER_38: This is another one that doesn't usually get used, but the alternate for the city liaison was not assigned. Do you want to move forward without an alternate?

[16895] SPEAKER_28: Yeah, I guess given I'm no longer with us, I can be the alternate. Should we go back and re-vote?

[16903] SPEAKER_38: We can just do a motion for the alternate. OK. Yeah.

[16908] Phuong Nguyen: I move to accept President Chong's for the alternate on the Liaison Committee.

[16916] SPEAKER_28: Second. Motion made by Member Nguyen. Seconded by Member Grundell. Member Marquez, how do you vote? Yes. Member Grundell, how do you vote? Yes. Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is this. Motion carries with five ayes. Moving on to Consent Calendar. I move that we approve 16.2 personnel report and 16.3 certificate seniority list. May I get a second? So we'll second and then discussion. Okay. May I get a second?

[16946] SPEAKER_42: I'll second.

[16947] SPEAKER_28: Seconded by Member Nguyen. Member Hill?

[16952] Aiden Hill: So, yeah, I mean, we don't, I mean, I'm not support or asking that we go into the details, but I just wanted to thank Ms. Waters for putting together that. seniority list because it's an important planning tool. And we're, you know, you have to do it, right, but you're doing it early. And you're actually doing it earlier than our district. We just got our notification. So I just wanted to thank you for being proactive on that.

[16976] SPEAKER_28: Thank you. Member Marcus, how do you vote?

[16979] SPEAKER_40: Yes.

[16980] SPEAKER_28: Member Grindel, how do you vote? Yes. Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is this motion carries with five ayes. Moving on to consent calendar, non-personnel items. I move that we approve 17.2 Resolution 2021.22.12, declaring surplus instruction material. 17.3 Resolution 2021.22.15, declaring surplus equipment. 17.4, master contract between semi-vial child and family service in. and NUSD for residential treatment center services. 17.5, individual services agreement ISA with Summitville, child and family services in 17.6, maximum health care services in agreement for nursing services for special education students. 17.7, San Jose State University internship Memorandum of Understanding. 17.8, Warrant Report for November 2021. 17.9, Donations Report. 17.10, Minutes of December 6, 2021. Regular Meeting of the Board of Education. May I get a second? Do you want to pull any items?

[17051] Aiden Hill: I'd like you to pull 17.4 and 17.5 and 17.6, but it'll be quick. I just have a question about it. 17.7, so I think it's great that we're partnering with San Jose State University to bring in student teachers.

[17074] SPEAKER_28: So I move that we approve. Yeah, I need to retract my motion. I'm withdrawing my motion. I will remake the motion. I move that we approve 17.2 to 17.10, except 17.4, 17.5, and 17.6. May I get a second? I second. Member Marcus, how do you vote? Yes. Member Grindel, how do you vote? Yes. Member Hill, how do you vote?

[17100] SPEAKER_44: Yes.

[17101] SPEAKER_28: Member Nguyen, how do you vote? Yes. My vote is yes. Motion carries with five ayes, 17.4. Superintendent, or any common questions from the board?

[17109] Aiden Hill: Sorry, I just lost track. Yeah, so 17.4, I just had a question. So this one, and I guess it's 17.5, Are these the agreements that were already agreed to in a prior closed session? I mean, I just want to, I think it is, but I just wanted to confirm that.

[17137] Marie dela Cruz: 17.4 is a master contract, so this one has not been presented.

[17142] SPEAKER_28: 17.5 is the real contract under that master contract.

[17145] Aiden Hill: Right, but this was the issue that we discussed not long ago, correct?

[17151] SPEAKER_40: No.

[17156] Nicole Pierce-Davis: Can you just give us a little detail on that? I believe what you're talking about is the settlement agreement. This is not a settlement agreement. This is an offer of FAPE for a particular child who has needs that require this kind of service. We'll be very careful because we do need to be confidential and be respectful of the student's privacy.

[17175] Aiden Hill: OK, but wouldn't we discuss that in closed session first?

[17179] Nicole Pierce-Davis: No, because this is an offer of FAPE, so this is essentially Some offers of FAPE come when IEP teams determine that the services needed by the child are over and above what the district can offer. In this particular case, that's what's happened.

[17194] Bowen Zhang: And there's no lawsuit or anything like that?

[17195] Nicole Pierce-Davis: There's no lawsuit. It's just simply the need.

[17197] Bowen Zhang: That's why it's not a closed session. Thank you.

[17200] Aiden Hill: OK. And then, Kim, can we just understand Again, because I'm always concerned about budget versus actual, right? And so in this particular spending category, how is this impacting our budget?

[17216] Nicole Pierce-Davis: I'll let Marie, sorry, Ms.dela Cruz speak more to that. We do, to a certain extent, we do budget for situations like these within special education department, but I'll let Ms.dela Cruz speak more to that.

[17234] Marie dela Cruz: This is part of the special ed budget, and unfortunately, we do contribute to the special ed program and support the contracts such as these. But we do have a budget item for it, which includes a contribution.

[17253] Aiden Hill: I guess what I'm driving at, right, is this going to cause us to have a negative variance on this particular, you know, budget? Department or line item, you know, so like what I'm really trying to look at is like a run rate to say, okay We anticipated that in this category Here's how much we're going to need to spend here's now an item that's coming into that You know is are we going to be on track for staying within our budget or is this going to potentially have a negative budget impact?

[17286] Marie dela Cruz: Yeah, we anticipate a certain amount of these contracts in our budget, and at this point it is still in our budget.

[17295] Aiden Hill: Okay, so we are not going to see, we don't think we are going to go over budget in this category.

[17299] Marie dela Cruz: Well, not at this time.

[17300] SPEAKER_28: Here is my experience on Specialized. Every year when you look at the final closing of budget, Specialized is running multi-million deficit. because the federal government doesn't fund this. We always need to pull general fund. Several millions into this because we're required by law to provide these services. So it's sort of really the federal government's chronically underfunding of this category. And this is common in every district.

[17323] Aiden Hill: But I guess the question is, right, is that we put together a forecast, right? And so that's what I'm looking at. And so, you know, so we say here's how much we think we're going to spend. And then so then are we on track or are we going to be over budget?

[17340] Marie dela Cruz: At this time, we're on track. So by second interim, we'll review it. And if we have to make adjustments, we'll present that to the board at that time.

[17351] Aiden Hill: OK. All right.

[17352] SPEAKER_28: Thank you. So I moved that. Are we comfortable voting on 17.4 and 5 together, given this is really the same item?

[17361] SPEAKER_38: No. At this point, we need to vote on each item separately.

[17365] SPEAKER_28: So I move that we ratify the master contract with Summitville Child and Family Services. May I get a second? I second. Seconded by Member Marcus. Member Marcus, how do you vote? Yes. Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[17379] SPEAKER_40: Yes.

[17379] SPEAKER_28: My vote is yes. Motion carries with five ayes. Item 17.5, I move we ratify the individual service agreement with Summitville Child and Family Services, Inc. May I get a second?

[17391] SPEAKER_42: I'll second.

[17392] SPEAKER_28: Seconded by Member Nguyen. Member Marcus, how do you vote?

[17395] SPEAKER_40: Yes.

[17396] SPEAKER_28: Member Grindel, how do you vote? Yes. Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is yes. Motion carries with five ayes. 17.6. 17.6. Any comments from the board?

[17410] Aiden Hill: It's just the same. It's just the same question. Is this in the same category? OK. And so including this, we're still on track. I mean, because usually you're kind of looking at a run rate, right? And so are we? tracking to our run rate or are we going above our run rate?

[17428] Marie dela Cruz: Yeah, no, at this point we are still within the budget. Okay, thank you.

[17436] SPEAKER_42: I move to approve.

[17440] SPEAKER_28: 17.3. Motion made by Member Nguyen.

[17442] SPEAKER_47: I second.

[17447] SPEAKER_28: Seconded by Member Marcus. Member Marcus, how do you vote?

[17450] SPEAKER_40: Yes.

[17451] SPEAKER_28: Member Grundahl, how do you vote? Yes. Member Hill, how do you vote? Yes. Member Nguyen, how do you vote? Yes. My vote is this as well. Motion carries with five ayes. Moving on to Board of Education and Committee. Oh, actually, I forgot one thing. We need to read the donations report before we move on. That's correct. Superintendent?

[17475] Terrence Grindall: Thank you, President Chun. It's an honor to just read this and to appreciate all of our donors. So first donor, $60 for Newark Unified School District from an anonymous individual PG&E employment donation. And that's a specified purpose Newark Unified School District. Second, $120 for Newark Memorial High School, anonymous individual PG&E employee donation. This is a principal's donation. Number three, $80 for Newark Memorial High School. This is also an anonymous individual PG&E employee donation for principal's donation purpose. Next, $2,500 for Coyote Hills Elementary. This is an anonymous individual donation specifically for the Coyote Hills mural project. Next, $213.91 for Newark Memorial High School. Donors choose, and this is for the Newark Memorial High School Spanish. $1,720 for Newark Junior High. This is multiple anonymous donations in memory of Lisa Merrill, History Department. And lastly, $2,000 for Newark Memorial High School American Endowment Foundation. This is to go towards the Associated Student Body. And again, thank you to all of our very generous donors.

[17557] SPEAKER_27: Thank you for all our generous donors.

[17560] SPEAKER_28: Moving on to Board of Education Committee Reports, Request and Announcement, Recognition and Announcement. Member Marcus.

[17568] SPEAKER_47: Yes, thank you. I just wanted to go ahead and give, I know it wasn't all acknowledged earlier this evening, but I really wanted to say thank you for not only the school district, but the cooperation from the agency that are supporting with getting our families and especially our students vaccinated. While we are small, and I noticed that it showed that we were second to the end, it'd be great if we could be second to the top. And that's just an attitude in our approach in getting things done. So I'm looking forward to a positive year, and I'm hoping that everyone here has one as well, and happy holidays. But please know that I am eternally grateful for those that are willing to take the time, especially during the holidays, to service our families. and our little ones to making sure that they're vaccinated so that we can get back on track to what they call now the new normal.

[17617] Nancy Thomas: Thank you.

[17623] SPEAKER_28: Member Grindel, I guess this is, this regular announcement is also you can treat it as a year-end speech.

[17631] Bowen Zhang: You read my mind. First of all, I want to echo Member Marquez's point about vaccination is very important that we do that. And again, thanking the staff and our partners to making it so available on our sites so people don't have to go far. I also want to thank Mr. Zhang, President Zhang, for his year as our president. The meetings got tighter and tighter as we moved along. And then just to throw a wrench at it, we have a midnight ending at the end. So I can't really compliment you on that anymore. But anyway, it's been wonderful to have you as our leader. And I want to thank you for that. And in addition, I want to thank the entire education community, our teachers, our administrators, our classified staff. and all the work they've done to make this first half of the back to school work. And of course, to thank my fellow board members and working together, and to say happy holidays to everyone. So thank you. Wasn't too bad of a speech, right?

[17712] SPEAKER_28: Member Hill?

[17715] Aiden Hill: I just, so that we don't reach 12 o'clock, I just want to wish a happy holiday to everybody you know, not only everybody that works for the district, but all the stakeholders, all the parents, you know, all of our partners. So, happy holidays. Thank you. Thank you for all that you do.

[17733] Phuong Nguyen: Member Nguyen. I, too, echo the sentiments of my fellow board members in regards to vaccination and how hard everyone is working, but I am going to take a little bit more time and be long-winded here. So I just wanted to start off saying sometimes seeing life through a different lens opens up a new world of possibilities. When I heard Meredith say this at the very end of last week's Grey's Anatomy episode, I immediately thought about all our teachers, classified staff, paraprofessionals, counselors, coaches, principals, administrators, executive staff, and the superintendent, because you all have inspired and touched the lives of so many students throughout your careers here at NUSD and elsewhere. You have given students the ability to see life through different lenses every single day with your teachings, empathy, kindness, generosity, and love, and that has opened up a new world of possibilities for them in life. You all have dedicated your lives to educating students, inspiring them to learn, invoking thought and articulation, building confidence, developing life skills, and pushing them to believe in themselves and their abilities to succeed, not only in the classroom, but also in life. This past year and a half, almost two years, have been very difficult and challenging mentally and physically, to say the least, and some of you may even question your career choices. But I hope that you all take the time to reflect on why this work, your work, is so important. To me and to so many others, you are that lens that open a new world of possibilities for our students, especially those that are underserved. So thank you from the bottom of my heart. for your resilience and unwavering dedication to our students and their families, and for inspiring future teachers, scientists, doctors, engineers, lawyers, construction workers, plumbers, electricians, chefs, computer geniuses, entrepreneurs, and so on. There are no bright futures for generations of students to come without your love and guidance. You make a tremendous positive impact on our students' lives, so thank you. So and for our students, continue to work hard, be resilient, and remember, remember to be kind to one another and to uplift your fellow peers. Have a wonderful winter break, happy holidays, and see you all in the new year.

[17883] SPEAKER_28: Yeah, I thank my fellow board member Wynne for her beautiful speech. And I echo her sentiment and also the other board members' sentiment on the vaccination rate. And as I hand over the presidency to Member Nguyen, I want to thank every board member for your support in the past 12 months. And I'm pretty sure Member Nguyen will do a fine job being the president for next year. And on a personal note, I'm just glad I can, next year I can devote more time to my private professional life. Moving on to board education committee report. Mission Valley ROP, we did have a meeting a week ago, obviously. On our side, we approved the addendum from the JPA agreement from the New World side. And from the Mission Valley ROP side, we also voted to approve the addendum for all the other three, for all the three membering districts. So that's pretty much what Mission Valley ROP is. And oh, the other thing is they are, because one of the key training for Mission Valley ROP is to be a car mechanic. And we purchased three hybrid cars because we are moving into both electric and also fuel cars. And one new, the three hybrid cars, one will be situated at the Logan High, one will be at Washington High, and the third one, unfortunately, will not be at New World Memorial High. It will be at Mission Valley ROP Center because of our limited student population. So that's Mission Valley ROP. SELPA, there was no meeting this month. Anything from EBIC? I guess nothing from EBIC. Anything from the audit committee?

[17987] Aiden Hill: So I've placed a request in to Dr. Triplett and Ms. Dela Cruz for an emergency meeting to review our internal controls. I've yet to hear back regarding a date for that.

[18000] SPEAKER_28: Any, did you talk to the manager, what's that called, control manager or something, or audit manager?

[18005] Aiden Hill: I put that request in, I haven't gotten anything back.

[18009] Terrence Grindall: Sorry, just want to make sure I'm clear because my understanding from the board the last conversation was that we were going to have the audit meeting in the new year and that also the board directed us to connect with the auditor and hold a meeting that for Mr. Hill to, or sorry, excuse me, Member Hill to also engage with the auditor. Is that correct?

[18038] SPEAKER_28: Yeah, I remember the meeting Member Hill was going to request for that special Zoom session with audit managers to happen before the audit meeting. Is that happening before or after?

[18047] Aiden Hill: So I think we've got some confusion here. So just as I don't provide commentary on other committees and their dates. The board doesn't weigh in on that, right? So it's the responsibility of the individual chair people, right? And so I, as the chair, have requested a meeting, and I'm still waiting for that meeting. And I also requested four copies of all policies and procedures related to how we handle delegation of authority for procurement, and I'm still waiting on that.

[18080] SPEAKER_28: Anything for the bond parcel tax committee? I guess nothing. Anything from the liaison committee?

[18088] Phuong Nguyen: Currently, nothing. We are going to be meeting in January.

[18091] SPEAKER_28: OK. Moving on to Board of Education's request. Member Marquez?

[18097] SPEAKER_47: Not at this time.

[18100] SPEAKER_28: Member Grindel? Not at this time. Member Hill? Not at this time. Member Nguyen?

[18109] Phuong Nguyen: on the HVAC projects, what our preliminary budget, again, was for all of it and all, I mean, for the whole project, and then what has been approved and what has been paid out on the project. Thank you.

[18129] SPEAKER_28: Actually, I would want to second that one. I would hope that we can sort of have a study session on what is the overall picture. Is there any remaining vote we need to take? because on the HVAC, whether it's replacement, air balancing, and commission service. I mean maybe a staff report will be fine. So we got, can we get a third vote from the board? Okay, so we got three. So either staff report or study session because it does feel like sometimes we keep voting on these items and every one or two months we have something related to HVAC, okay. And we can also clarify some of the the questions that the memorable public or confusion the memorable public have regarding our HVAC project. Okay, that's great. So, yeah, my request is sort of a follow-up on the SEL thing. I think the superintendent sort of promised us that we'll have a monthly update on the student emotional learning and discipline, also suspension. So I would hope that in addition to obviously the data on suspension and expulsion that we can also, we don't need to get into detail, but we also can get a feeling about how many incidents are reported on our site and what are the category of the incidents. I mean, incident can just be certain disruptive behavior that is done through restorative justice and other incidents resolved. So, not specific incident, but the number of incidents happen per month when you give us the monthly update. Would that be possible?

[18224] Terrence Grindall: Just so I'm understanding, so the board is asking for a monthly report of the number of incidents? What kind of incidents? I think we're, I would caution us not to get too deep into student information. President Zheng, do you want to elaborate?

[18245] SPEAKER_28: Well, I mean, it can just be a number, right? Because you gave up, in today's report, you gave us the chart. Four explosions last year, so far five, whatever, four explosions so far this year. That's just a number. I also want to get a higher picture, because in addition to some of these expulsion cases, there might be other disciplinary incidents. I mean, a number will be fine.

[18268] Terrence Grindall: So a number of suspensions per month?

[18271] SPEAKER_28: Yes, suspension, yeah. Only happen during that month, obviously.

[18276] Terrence Grindall: A number of suspensions per month at the Newark Memorial High School?

[18281] SPEAKER_28: Yes, and possibly in the junior high, if there is any.

[18286] Terrence Grindall: So the number of suspensions per month at the Memorial High School and the Junior High? Yes. Is that the directive of the board?

[18296] Aiden Hill: I think we need to be more granular, right? We don't need to talk about individual students, but if we've got safety issues, I think we need to be able to Pareto, in other words, to identify what's happening. So if we're having sexual assaults, how many sexual assaults are happening? If we're having theft, how many situations of that? Well, I mean, vandalism, how many? And then that's gonna help us figure out where the problems are and then how to direct our efforts. And from my perspective, it's fine to deliver it in confidentiality in closed session. But I think that we need to see that if we're going to be effective in solving the issues.

[18334] SPEAKER_28: Yeah, that's sort of close to what I requested. I talked about category. Obviously, I don't want to get into specifics. I'm not sure what's the opinion of the rest of the board.

[18343] Bowen Zhang: Well, I'm concerned that this is crossing out of what should be our area of concerns and into micromanaging the superintendent. So I'm quite concerned that that's a problem. And in fact, if this discussion is confidential, is not confidential, we can't look at it in closed session. So I think this is really something that's within the work of the superintendent, our one employee, and that we shouldn't be micromanaging that.

[18382] Phuong Nguyen: I'm in agreement with member Grindel and also I think it's okay to have a report out on safety concerns and how we're handling it and stuff like that but in terms of being specific in that granular in terms of like specifying exactly what the incidences are. I mean, the superintendent already notifies us through email when there are major incidences that are happening at each of the school site and makes us aware of the fact that these are the things that are going on. And especially if it's safety related, he does do that. So, already. Thank you.

[18421] SPEAKER_28: So I guess, Superintendent, okay, Member Marquez.

[18424] SPEAKER_47: Thank you for the recognition. I just wanted to make sure that we And don't lose the positive focus of what we're actually trying to accomplish. Because with restorative justice and with using such programs as SELs or PBIS, you're trying to embrace and prevent. So a lot goes into it. It may not happen in that instant. It can be a team of people that are working with these students, and then it could be setting goals. So the information that we're asking for, I'm afraid that we would be isolating or we would be focusing so much on something that could be considered negative and then having to share out the information versus focusing on what it is that we're trying to accomplish and it's bringing back the positive climate to our schools, especially with the post-pandemic as well as what's being brought up in the nation is how we're dealing with the students' issues and their anxieties. So the example that were brought up this evening, we have childcare. It was brought up by the CSCA. Families are afraid to bring back the adults who are making the decision, right, of bringing back our children to the daycares. We have a situation with the littles, the preschoolers, right, the anxiety because what they're accustomed to in their home and having to make those drastic changes. So I fear that we may be steering away if we're wanting this number of an end result versus looking at everything that we do or what the staff does, not, you know, but the staff in whole is doing to prevent those situations from happening.

[18520] SPEAKER_28: Yeah, so I guess, Superintendent, if you're going to have a monthly report on the SEL, which sort of there's an agreement, what would that report include? I guess that's my question.

[18532] Terrence Grindall: I mean, we could, it might be good for us to go back and form a standard report that then we could come to you all in January and share out and go from there. I think it's, as three of the board members have mentioned, I think it is problematic for us to be sharing out specific incidences. It sets us up for potential liability. It's really deep in the weeds. And it's, yeah, I think there's a lot of problems with that kind of sharing of information.

[18570] SPEAKER_28: OK, moving on to superintendent concluding comments.

[18575] Terrence Grindall: Thank you. So I just want to appreciate everyone reaching the end of 2021. It's been quite a year. Just most recently, I wanted to appreciate the Ed Services team. Today, we had elementary professional development focused on SEL, social emotional learning, as well as science and unpacking the science kits and doing hands-on experiments. It was really fantastic. We had, across the district at different sites, teachers from different schools meeting together. And so I wanted to appreciate the Ed Services team for all of the work they put in for that. And then lastly, just wanted to appreciate you, President Jun. You have been president under a very tumultuous year. And I think that you and the board have really achieved amazing things this year, despite how challenging it's been. And so I really appreciate all that you brought to this position, your calmness, your steadiness, level-headedness, and I think that the district is a better place thanks to your leadership. So, thank you.

[18644] SPEAKER_28: Thank you, Superintendent, for your kind words. I move that we adjourn the meeting.

[18649] SPEAKER_42: I second.

[18650] SPEAKER_28: Seconded by Member Nguyen. Member Marquez, how do you vote?

[18653] SPEAKER_40: Yes.

[18653] SPEAKER_28: Member Grindel, how do you vote?

[18656] Bowen Zhang: I vote yes at 10.35, not midnight.

[18660] SPEAKER_28: Member Hill, how do you vote? Yes. Member Nguyen, how do you vote?

[18664] SPEAKER_40: Yes.

[18665] SPEAKER_28: My vote is yes. Motion carries with five ayes. Meeting is adjourned at 10 36. Everybody have happy holidays.

1. CALL TO ORDER

Meeting Practices and Information

Type Information, Procedural IN-PERSON MEETING INFORMATION

NUSD has opened its boardroom for in-person meetings and will follow the State's and Alameda County's safety guidelines for public gatherings. Please refrain from attending in-person meetings if you have any of the following symptoms: Loss of taste/smell Difficulty breathing Vomiting Diarrhea Fever Cough Headache Sore Throat Runny Nose

For additional COVID-19 information please go to https://www.newarkunified.org/covid-19 or https://www.acoe.org/guidance

OBSERVE THE BOARD OF EDUCATION MEETING

Members of the public may observe the meeting via the NUSD YouTube Channel, live transmission on Comcast Channel 26, or in- person at the NUSD Boardroom. Spanish translation will be available via Zoom.

PUBLIC COMMENT

The public will have the opportunity to address the Board of Education regarding non-agendized matters and agendized items with a live audio-only comment via Zoom with advance notice requested by email at PUBLICCOMMENT@newarkunified.org, a written comment by submitting a speaking card via email at PUBLICCOMMENT@newarkunified.org, or with live in-person comments by submitting a speaker-card with the Executive Assistant.

Roll Call

Type Procedural TRUSTEES:

President Bowen Zhang Vice President/Clerk Phuong Nguyen Member Aiden Hill Member Terrence Grindall Member Alicia Marquez

STUDENT BOARD MEMBER:

Member Estaina Resendiz Ortiz

3. CLOSED SESSION

Approval of the Agenda

Type Action

Recommended The recommendation is that the Board of Education approve the agenda for this meeting. Action PURPOSE:

Members of the Governance Team may request that the agenda be amended or approved as presented.

Motion & Voting The recommendation is that the Board of Education approve the agenda for this meeting.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez, Estaina Resendiz-Ortiz

Public Comment on Closed Session Items

Type Information PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board. If a constituent wishes to address the Board on any agenda item, please fill out a virtual speaker card via email at PUBLICCOMMENT@newarkunified.org.

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code, � 54957, subd. (b)(1))

Type Action, Information, Procedural PURPOSE:

Information will be provided by the Superintendent and Executive Director of Human Resources.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a): Employee Organizations - NTA and CSEA

Type Action, Information, Procedural PURPOSE:

Information may be provided by the agency negotiator, Executive Director of Human Resources. Assistance from the legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NTA & CSEA.

CONFERENCE WITH LABOR NEGOTIATORS (Gov. Code, � 54957.6, subd. (a)): Employee Group - NEWMA, Unrepresented Supervisors, and Contracted Management [Chief Business Official]

Type Action, Information, Procedural PURPOSE:

Information may be provided by the agency negotiator, the Executive Director of Human Resources, and the Superintendent. Assistance from legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NEWMA, Unrepresented Supervisors, and Contracted Management

CONFERENCE WITH LEGAL COUNSEL � ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Gov. Code, � 54956.9, subd. (d)[(2) or (3)]

Type Action, Information, Procedural PURPOSE:

Information may be provided regarding significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One case

CONFERENCE WITH LEGAL COUNSEL � EXISTING LITIGATION (Gov. Code, � 54956.9, subd. (d)(1))

Type Action, Information, Procedural PURPOSE:

To discuss the following case(s): Christine Clinton v. Newark Unified School District: HG21103262

STUDENT EXPULSION (Ed. Code, � 48918)

Type Information PURPOSE:

For the Board to review the Expulsion.

BACKGROUND:

An Expulsion Panel Hearing was held on December 2, 2021. An Expulsion Panel Hearing was conducted in accordance with Board Policy and Administration Regulation 5144.1 and, if applicable 5144.2 for students with disabilities. The administration asks for approval of the recommendation for Case e2122-12. (Ed. Code, � 48918)

STUDENT EXPULSION (Ed. Code, � 48918)

Type Information PURPOSE:

For the Board to review the Stipulation Expulsion Agreement.

BACKGROUND:

A Stipulation Expulsion Agreement meeting was held on December 3, 2021. A Stipulation Expulsion Meeting was conducted in accordance with Board Policy and Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities. The administration asks for approval of the recommendation for Case# e2122-14. (Ed Code. � 48918).

STUDENT EXPULSION (Ed. Code, � 48918)

Type Information PURPOSE:

For the Board to review the Stipulation Expulsion Agreement.

BACKGROUND:

A Stipulation Expulsion Agreement meeting was held on December 9, 2021. A Stipulation Expulsion Meeting was conducted in accordance with Board Policy and Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities. The administration asks for approval of the recommendation for Case# e2122-16. (Ed Code. � 48918).

Recess to Closed Session

Type Procedural PURPOSE:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7:00 p.m.

4. RECONVENE TO OPEN SESSION

Pledge of Allegiance

Type Procedural PURPOSE:

The Governance Team will recite the Pledge of Allegiance

5. REPORT OF CLOSED SESSION ACTIONS

Report of Closed Session Actions

Type Action, Procedural PURPOSE:

If available, a report of the closed session will be provided by the Board President.

6. STUDENT REPORT

Student Reports from Newark Junior High School, Alternative Education, and Newark Memorial High School

Type Discussion, Information PURPOSE:

At regular Board of Education meetings, a spokesperson of each secondary school may make a brief presentation.

Discussion items may include updates, celebrations, and upcoming events.

1. Newark Junior High School - Mohammen Lulu and Poorvi Sharma

2. Alternative Education - Alexis Blanco-Barron

3. Newark Memorial High School - Estaina Resendiz-Ortiz

7. RECOGNITIONS AND CELEBRATIONS

Staff Spotlight

Type Information PURPOSE:

To recognize the wonderful accomplishments of our NUSD Team.

BACKGROUND:

The presentation will be provided by the Superintendent.

School Spotlight: Musick Elementary

Type Information PURPOSE:

The School Spotlight gives the Board of Education and the public an opportunity to hear the highlights, achievements, and initiatives at each school directly from the principals.

BACKGROUND:

The presentation and information will be provided by Principal Amanda Golliher

File Attachments Musick School Spotlight - 2021_22.pdf (4,841 KB)

8. EMPLOYEE ORGANIZATIONS

Employee Organizations

Type Information PURPOSE:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

BACKGROUND:

Discussion items are limited to updates, celebrations, and upcoming events.

    1. NTA: Sean Abruzzi

    2. CSEA: Sue Eustice

    3. NEWMA: Vicenta Ditto

9. PUBLIC COMMENT ON NON-AGENDA ITEMS

Public Comment on Non-Agenda Items

Type Procedural PURPOSE:

The Board of Education encourages the community's participation in its deliberations and has tried to make it convenient to express their views to the Board.

BACKGROUND:

Please see the instructions on the link below for public comment information on non-agenda items and agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=C4Q2D4019F40

10. SUPERINTENDENT REPORT

Superintendent Report

Type Information PURPOSE:

The superintendent will provide the Board of Education with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

BACKGROUND:

The presentation and information will be provided by the Superintendent

11. STAFF REPORT

SEL Culture and Climate Update

Type Information PURPOSE:

To provide information to the Board of Trustees regarding school culture and climate after a full year of distance learning.

BACKGROUND:

Reopening schools after a year of distance learning has uncovered new and old challenges as well as opportunities related to school site culture and climate initiatives, such as Positive Behavior Interventions and Supports (PBIS), social-emotional learning, culturally relevant pedagogy, and restorative discipline. This presentation will serve to provide a brief update to the Board of Trustees and our community on progress, continued challenges, and next steps.

File Attachments Educational Services_ SEL and Culture & Climate Overview.pdf (2,656 KB)

Elementary Report Card Update

Type Information PURPOSE:

To provide an update to the Board of Trustees about the progress of the Elementary Report Card Committee to date and the plan of action for the remainder of the school year. This presentation will detail developments that have occurred thus far, current issues that the Committee is addressing, and next steps that will be taken when the school year resumes after winter break.

BACKGROUND:

In the 2018-19 school year a Report Card Committee formed and representatives from each of Newark's elementary sites contributed to an updated pilot elementary grading scale. The NUSD Elementary Report Card Committee continued to meet until the pandemic began and has resumed meeting in the 2021-22 school year. Ultimately, the goal for the Elementary Report Card Committee this year is to update and make changes to the pilot report card after receiving staff input and to bring recommendations to the Board of Trustees for approval in the spring.

File Attachments Elementary Report Card Update 12.16.21.pdf (1,211 KB)

12. STUDENT EXPULSION

Expulsion Case# e2122-12

Type Action

Recommended The recommendation is that the Board of Education approve the Expulsion Case# e2122-12. Action PURPOSE:

For the Board to review the Expulsion.

BACKGROUND:

An Expulsion Panel Hearing was held on October 27, 2021. An Expulsion Panel Hearing was conducted in accordance with Board Policy and Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities. The administration asks for approval of the recommendation for Case# e2122-12. (Ed Code. � 48918).

Motion & Voting The recommendation is that the Board of Education approve the Expulsion Case# e2122-12.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Expulsion Stipulation for e2122-14

Type Action

Recommended The recommendation is that the Board of Education approve the Expulsion Stipulation. Action PURPOSE:

For the Board to review the Stipulation Expulsion Agreement.

BACKGROUND:

A Stipulation Expulsion Agreement meeting was held on December 3, 2021. A Stipulation Expulsion Meeting was conducted in accordance with Board Policy and Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities. The administration asks for approval of the recommendation for Case# e2122-14. (Ed Code. � 48918).

Motion & Voting The recommendation is that the Board of Education approve the Expulsion Stipulation.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Expulsion Stipulation for e2122-16

Type Action

Recommended The recommendation is that the Board of Education approve the Expulsion Stipulation. Action PURPOSE:

For the Board to review the Stipulation Expulsion Agreement.

BACKGROUND:

A Stipulation Expulsion Agreement meeting was held on December 9, 2021. A Stipulation Expulsion Meeting was conducted in accordance with Board Policy and Administrative Regulation 5144.1 and, if applicable, 5144.2 for students with disabilities. The administration asks for approval of the recommendation for Case# e2122-16. (Ed Code. � 48918).

Motion & Voting The recommendation is that the Board of Education approve the Expulsion Stipulation.

Motion by Bowen Zhang, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

13. OLD BUSINESS

Resolution 2021.22.16 Authorizing the Issuance and Sale of 2022 Refunding General Obligation Bonds

Type Action

Recommended The recommendation is that the Board of Education approve Resolution 2021.22.16 Action authorizing the issuance and sale of 2022 refunding General Obligation Bonds in the aggregate principal amount of not to exceed $35,000,000 for the purpose of refinancing outstanding General Obligation Bonds, and approving related documents and actions. PURPOSE:

To approve Resolution 2021.22.16 authorizing the issuance and sale of 2022 refunding General Obligation Bonds in the aggregate principal amount of not to exceed $35,000,000 for the purpose of refinancing outstanding General Obligation Bonds, and approving related documents and actions, to achieve interest cost savings, as presented.

BACKGROUND:

On November 18, 2021, the Board received an informational report from Blake Boehm of KNN Public Finance providing an overview of a potential bond refinancing and associated timeline. In the current low-interest rate environment, there is an opportunity to refinance a portion of the District's outstanding General Obligation bonds in an effort to generate taxpayer savings.

The District has issued voter-approved general obligation bonds pursuant to Measure G of 2011 in order to address facilities improvement needs in the District. At this time, favorable conditions in the bond markets suggest that interest cost savings can be realized by refinancing two prior series of bonds, being Series A and Series B, which were issued by the District in 2012 and 2013, respectively. Because the outstanding bonds are secured by ad valorem property taxes levied and collected annually on taxable properties in the District, the savings will be passed on to property taxpayers in the form of lower property tax levies.

The Resolution authorizes the issuance of the Bonds pursuant to the applicable provisions of the Government Code, as current interest bonds only (no capital appreciation bonds). Under federal tax law, the Bonds are considered advance refunding bonds, and as such, they will be issued as federally taxable bonds, in compliance with all requirements of the federal tax code. As required by State law, the Bonds will only be issued if savings can be realized. Disclosures to the Board regarding estimates of the true interest cost and other details required by Gov. Code 5852.1 (SB 450) are set forth in Appendix B to the resolution. The

Resolution authorizes the Bonds to be underwritten through a negotiated underwriting with an investment banking firm to be identified with the assistance of the District's Municipal Advisor, which banking firm will underwrite all the bonds and have the responsibility for placing them with investors. The Bonds will be marketed to potential purchasers through a disclosure document called the Preliminary Official Statement. This document is subject to securities laws standards that require it to contain all material information for investors to make informed investment decisions, and not contain material omissions or misstatements. The POS can continue to be edited and refined any time prior to release to potential bond investors and District staff will collaborate with the financing team to refine and complete it. The Resolution approves the continued engagements of the District's financing experts for the Bonds, with KNN Public Finance serving as Municipal Advisor and Jones Hall, A Professional Law Corporation, serving as Bond Counsel and Disclosure Counsel. The refunding is expected to be completed in early February 2022.

File Attachments Resolution 2021.22.16_Authorizing the Issuance and Sale of 2022 Refunding General Obligation Bond.pdf (173 KB) 2-Escrow-NewarkUSD-11.30.21.pdf (120 KB) 3-BPA-NewarkUSD-RGOB-11.30.21.pdf (182 KB) 4-POS-NewarkUSD-RefGOB-11.30.22.pdf (1,018 KB) KNN Public Finance_GO Bond Refinancing_2022_10-26-21.pdf (189 KB) Jones Hall LegalServices-Restated.pdf (94 KB)

Motion & Voting The recommendation is that the Board of Education approve Resolution 2021.22.16 authorizing the issuance and sale of 2022 refunding General Obligation Bonds in the aggregate principal amount of not to exceed $35,000,000 for the purpose of refinancing outstanding General Obligation Bonds, and approving related documents and actions.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Adoption of Educator Effectiveness Block Grant Plan

Type Action

Absolute Date Dec 16, 2021

Fiscal Impact Yes

Dollar Amount $1,197,550.00

Budget Source Educator Effectiveness Block Grant

Recommended The recommendation is that the Board of Education approve the adoption of the Educator Action Effectiveness Block Grant plan. PURPOSE:

To approve and adopt the Educator Effectiveness Block Grant plan.

BACKGROUND:

The 2021-22 state budget package allocated $1.5 billion one-time funding to school districts, county offices of education, charter schools, and state special schools for the Educator Effectiveness Block Grant (EEBG). Newark Unified School District has been allocated $1,197,550 of these funds to provide professional learning for teachers, administrators, paraprofessionals, and

classified staff in order to promote educator equity, quality, and effectiveness. Funds may be expended during the 2021-22, 2022-23, 2023-24, 2024-25, and 2025-26 school years and must be fully expended by June 30, 2026. The district is required to submit an annual report to the CDE by September 30th each year.

The EEBG plan was presented to the Board at their December 6, 2021, meeting along with a public hearing and represents a collaboration with union leadership, Educational Services, Business Services, and Human Resources. The plan must be Board approved by December 30, 2021.

File Attachments EEBG Board Presentation.pdf (1,245 KB) 2021 Educator Effectiveness Block Grant Plan .pdf (82 KB)

Motion & Voting The recommendation is that the Board of Education approve the adoption of the Educator Effectiveness Block Grant plan.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

14. NEW BUSINESS

HVAC Replacement Project Phase 1- Contracts for Air Balancing and Commissioning Services

Type Action

Preferred Date Dec 16, 2021

Fiscal Impact Yes

Dollar Amount $265,050.00

Budgeted Yes

Budget Source Fund 25 Capital Facilities Fund

Recommended The recommendation is that the Board of Education approve proposals and enter into Action agreements with Alpha Air Balancing Agency, Inc. in the amount of $173,400 and with Cypress Engineering Group in the amount of $91,650 for Air Balancing and Commissioning Services for the Phase 1 HVAC Replacement Project for 276 units as presented. PURPOSE: 1. To approve the proposal from Alpha Air Balancing Agency, Inc. for HVAC Testing and Balancing of new HVAC Units, Supply & Return Air Distribution and setting outside air to the required minimum set points for the HVAC Replacement on six campuses (Kennedy, Birch Grove Primary, Coyote Hills, Schilling, Newark Jr High, and Newark Memorial High School). 2. To approve the proposal from Cypress Engineering Group for Commissioning Services including verifying installed HVAC systems to design requirements, verifying installed Building Management Systems to design requirements, and providing final commissioning report for the HVAC Replacement on six campuses (Kennedy, Birch Grove Primary, Coyote Hills, Schilling, Newark Jr High, and Newark Memorial High School).

BACKGROUND:

At the October 7, 2021, Board meeting, a bid was awarded for Phase 1 Increment 2 Newark Junior High School and Newark Memorial High School HVAC replacement projects.

At the August 5, 2021, Board meeting, a bid was awarded for Phase 1 Increment 1 elementary school HVAC replacement projects.

Air balancing and commissioning are standard services to independently verify the mechanical systems have been installed as designed and are working properly in sync with the energy management controls and have become critical to ensure mechanical systems are operating pursuant to the Centers for Disease Control Prevention (CDC) and American Society of Heating, Refrigerating, Air-Conditioning Engineers (ASHRAE) COVID protocol.

File Attachments Cypress EG_Newark Phase1 (276 Units) Commissioning Proposal.pdf (405 KB) TAB Proposal NUSD.2021-7100.pdf (144 KB)

Motion & Voting The recommendation is that the Board of Education approve proposals and enter into agreements with Alpha Air Balancing Agency, Inc. in the amount of $173,400 and with Cypress Engineering Group in the amount of $91,650 for Air Balancing and Commissioning Services for the Phase 1 HVAC Replacement Project for 276 units as presented.

Motion by Terrence Grindall, second by Phuong Nguyen.
Final Resolution: Motion Fails
Yea: Phuong Nguyen, Terrence Grindall, Alicia Marquez
Nay: Aiden Hill
Not Present at Vote: Bowen Zhang, Estaina Resendiz-Ortiz

HVAC Replacement Project Phase 2 - Contracts for Architectural Services, Air Balancing and Commissioning Services

Type Action

Preferred Date Dec 16, 2021

Fiscal Impact Yes

Dollar Amount $280,166.00

Budget Source Fund 25 Capital Facilities Fund

Recommended The recommendation is that the Board of Education authorize approval of (1) a contract with Action Ratcliff Architects, not to exceed $226,716, for Design and Engineering Services for HVAC Phase 2 projects; and (2) a contract with Alpha Air Balance Agency, for Testing and Air Balance, in the amount not to exceed $34,200; and (3) a contract with Cypress Engineering Group, for Commissioning Verification, in the amount not to exceed $19,250; and (4) the overall preliminary budget of $2,431,193 for HVAC Phase 2 projects including soft costs and contingencies, and (5) authorize staff to complete agreements with other consultants as needed and outlined in the budget. Bids, when received, will be brought to the board for approval with an updated budget. PURPOSE:

To authorize Phase 2, HVAC Replacement Project to include two (2) units @ Birch Grove Primary; one (1) unit @ Coyote Hills; two (2) units @ Kennedy; five (5) units @ NJHS; and thirty-one (31) units @ NMHS, which require full engineering and DSA approval.

BACKGROUND:

On Feb. 20, 2020, the Board of Trustees assigned $3.5M to replace additional mechanical units as a part of the final project list and funds assigned under Measure G.

On September 17, 2020, the Board of Trustees approved an agreement with mechanical engineers, MacCracken & Woodman, Inc., to help assess the units' conditions and prioritize needs. As the COVID pandemic emerged, the District endeavored to allocate additional funds to include more replacements than previously budgeted.

On June 3, 2021, the Board of Trustees approved a contract with Ratcliff Architects to develop plans and specifications to replace the highest prioritized units. The goal was to replace "in-kind" units expediently, where the weights of the new units were commensurate with existing units, as provided as an exception to Division of the State Architect (DSA) review under applicable regulations. However, DSA required a review to verify an exception was applicable. This was subsequently obtained and the project bid in two increments and is now under construction. At present, the remaining forty-one (41) units that were removed from the initial submission and included in Phase 2 (five (5) units @ the elementary schools; five (5) units @ NJHS; and thirty- one (31) units @ NMHS), will require DSA review. Note that DSA can require additional ADA & Fire Life-Safety additions. An Allowance of $265,500 is included in the budget.

Following approval of this project and budget, the District will complete the replacement of three hundred seventeen (317) HVAC units; 276 units completed under Phase 1 (99 units in Increment 1 plus 177 units in Increment 2), and an additional 41 units under Phase 2, which will satisfy current replacement needs. In previous years, the District completed the replacement of another 22 units, bringing the grand total since 2012 to 339 HVAC systems replaced.

An overall preliminary budget of $2,431,193 has been developed, including soft costs and contingencies, and is included in the board packet.

This Action is: To authorize approval of (1) a contract with Ratcliff Architects, not to exceed $226,716, for Design and Engineering Services; and (2) a contract with Alpha Air Balance Agency, for Testing and Air Balance, in the amount not to exceed $34,200; and (3) a contract with Cypress Engineering Group, for Commissioning Verification, in the amount not to exceed $19,250; and (4) to approve the overall preliminary budget of $2,431,193.00, including soft costs and contingencies, and (5) authorize staff to complete agreements with other consultants as needed and outlined in the budget. Bids, when received, will be brought to the board for approval with an updated budget.

File Attachments Ratcliff Architects NewarkProposal_Phase 2.pdf (178 KB) Cypress EG_Newark USD Phase II (41 units) Commissioning Proposal.pdf (403 KB) Alpha Air Phase 2 TAB_NUSD.Proposal.2021-7101.pdf (131 KB) Pre-Final Budget Trend - Phase 2 Districtwide HVAC Replacement Project 12-16-2021.pdf (40 KB) Ratcliff Agreement - HVAC Phase 2.pdf (913 KB)

Motion & Voting The recommendation is that the Board of Education authorize approval of (1) a contract with Ratcliff Architects, not to exceed $226,716, for Design and Engineering Services for HVAC Phase 2 projects; and (2) a contract with Alpha Air Balance Agency, for Testing and Air Balance, in the amount not to exceed $34,200; and (3) a contract with Cypress Engineering Group, for Commissioning Verification, in the amount not to exceed $19,250; and (4) the overall preliminary budget of $2,431,193 for HVAC Phase 2 projects including soft costs and contingencies, and (5) authorize staff to complete agreements with other consultants as needed and outlined in the budget. Bids, when received, will be brought to the board for approval with an updated budget.

Motion by Phuong Nguyen, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Alicia Marquez
Nay: Aiden Hill
Not Present at Vote: Estaina Resendiz-Ortiz

Resolution No. 2021.22.18 Classified Management Reduction in Hours

Type Action

Absolute Date Dec 16, 2021

Recommended The recommendation is that the Board of Education approve Resolution No. 2021.22.18 to Action reduce hours of a classified management position for lack of work or lack of funds. PURPOSE:

To approve the classified management staff layoff or reduction in hours due to lack of funds and/or lack of work due to the projected deficit in the Child Care program.

BACKGROUND:

The Child Care program is a fee-based program available at all elementary schools except for Coyote Hills and Schilling. The program is projected to deficit spend this school year by $341,000. This includes $117,000 transferred from the general fund last school year to cover last year's deficit. Last year's deficit was due to the child care program being closed for the majority of last school year due to the Covid-19 pandemic and staff remained employed. Consequently, there was no income generated but the same level of expenditures in salaries and benefits were maintained. ESSER funds also contributed $339,707 to maintain employees.

The Child Care program currently serves 189 students which is significantly lower than the 340 students served in March 2020, prior to the Covid-19 pandemic.

The recommended reductions of both the classified management in this resolution and the classified positions in the subsequent resolution will reduce the deficit by an estimated $75,000 for the remainder of the year while maintaining services for all students currently in the program. The remaining deficit balance of $266,000 would need to be covered by the General Fund and/or ESSER funds.

Additional savings considered would eliminate services at one school site where enrollment currently only serves 10 students. Another consideration would be to eliminate services for nine (9) TK students served at three (3) of the schools. Eliminating these services would provide an additional $22,000 in savings.

Currently, layoff/reduction in hours for classified staff requires a 60-day notice. As of January 2022, AB 438 will come into effect which will change the notification requirements to mirror the notification/timeline of certificated staff to March 15 notice for end- of-year changes. As such, staff recommends approval of this resolution before January 2022 to allow for budget adjustments in the current fiscal year.

File Attachments Ed Code 45117.pdf (99 KB) Classified Management Layoff Resolution 2021.22.18.pdf (7 KB) Classified Management Layoff Resolution 2021.22.18 (Amended).pdf (11 KB)

Motion & Voting The recommendation is that the Board of Education approve Resolution No. 2021.22.18 to reduce hours of a classified management position for lack of work or lack of funds.

Motion by Phuong Nguyen, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Alicia Marquez
Nay: Aiden Hill
Not Present at Vote: Estaina Resendiz-Ortiz

Resolution No. 2021.22.17 Classified Layoffs or Reduction in Hours

Type Action

Absolute Date Dec 16, 2021

Recommended The recommendation is that the Board of Education approve Resolution No. 2021.22.17 to lay Action off or reduce hours of certain classified positions for lack of work or lack of funds. PURPOSE:

To approve the classified staff layoff or reduction in hours due to lack of funds and/or lack of work due to the projected deficit in the Child Care program.

BACKGROUND:

The Child Care program is a fee-based program available at all elementary schools except for Coyote Hills and Schilling. The program is projected to deficit spend this school year by $341,000. This includes $117,000 transferred from the general fund last school year to cover last year's deficit. Last year's deficit was due to the child care program being closed for the majority of last school year due to the Covid-19 pandemic and staff remained employed. Consequently, there was no income generated but the same level of expenditures in salaries and benefits were maintained. ESSER funds also contributed $339,707 to maintain employees.

The Child Care program currently serves 189 students which are significantly lower than the 340 students served in March 2020, prior to the Covid-19 pandemic.

The recommended reductions of both the classified in this resolution and the classified management in the previous resolution will reduce the deficit by an estimated $75,000 for the remainder of the year while maintaining services for all students currently in the program. The remaining deficit balance of $266,000 would need to be covered by the General Fund and/or ESSER funds.

Additional savings considered would eliminate services at one school site where enrollment currently only serves 10 students. Another consideration would be to eliminate services for nine (9) TK students served at three (3) of the schools. Eliminating these services would provide an additional $22,000 in savings.

Currently, layoff/reduction in hours for classified staff requires a 60-day notice. As of January 2022, AB 438 will come into effect which will change the notification requirements to mirror the notification/timeline of certificated staff to March 15 notice for end- of-year changes. As such, staff recommends approval of this resolution before January 2022 to allow for budget adjustments in the current fiscal year.

File Attachments Ed Code 45117.pdf (99 KB) Classified Layoff Resolution 2021.22.17.pdf (9 KB) Classified Layoff Resolution 2021.22.17 (AMENDED).pdf (12 KB)

Motion & Voting The recommendation is that the Board of Education approve Resolution No. 2021.22.17 to lay off or reduce hours of certain classified positions for lack of work or lack of funds.

Motion by Terrence Grindall, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

15. ANNUAL ORGANIZATION OF THE BOARD

Election of Officers - President

Type Action

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the nomination for the new Action Board President. PURPOSE:

The Board shall nominate a candidate to be voted and approved by the Board as the new President.

BACKGROUND:

BOARD BYLAW 9100: ORGANIZATION

Annual Organizational Meeting The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143) At this meeting the Board shall: 1. Elect a president and a clerk from its members. 2. Authorize signatures. 3. Develop a schedule of regular meetings for the year. 4. Develop a Board calendar for the year. 5. Designate Board representatives. (cf. 9140 - Board Representatives) (cf. 9320 - Meetings) Election of Officers The Board shall each year elect its entire slate of officers. (cf. 9224 - Oath or Affirmation)

Motion & Voting The recommendation is that the Board of Education approve the nomination for the new Board President.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Election of Officers - Clerk

Type Action

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the nomination for the new Action Clerk. PURPOSE:

The Board shall nominate a candidate to be voted and approved by the Board as the new Vice President/Clerk.

BACKGROUND:

BOARD BYLAW 9100: ORGANIZATION

Annual Organizational Meeting The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143) At this meeting the Board shall: 1. Elect a president and a clerk from its members. 2. Authorize signatures.

    3. Develop a schedule of regular meetings for the year.
    4. Develop a Board calendar for the year.
    5. Designate Board representatives.
    (cf. 9140 - Board Representatives)
    (cf. 9320 - Meetings)
    Election of Officers
    The Board shall each year elect its entire slate of officers.
    (cf. 9224 - Oath or Affirmation)

Motion & Voting The recommendation is that the Board of Education approve the nomination for the new Clerk.

Motion by Terrence Grindall, second by Bowen Zhang.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Alicia Marquez
Nay: Aiden Hill
Not Present at Vote: Estaina Resendiz-Ortiz

Appointment of Superintendent as Secretary of the Governing Board

Type Action

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the appointment of the Action Superintendent as Secretary of the Governing Board. PURPOSE:

The Board shall appoint the Superintendent as Secretary of the Governing Board.

BACKGROUND:

BOARD BYLAW 9100: ORGANIZATION

Annual Organizational Meeting The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143) At this meeting the Board shall: 1. Elect a president and a clerk from its members. 2. Authorize signatures. 3. Develop a schedule of regular meetings for the year. 4. Develop a Board calendar for the year. 5. Designate Board representatives. (cf. 9140 - Board Representatives) (cf. 9320 - Meetings) Election of Officers The Board shall each year elect its entire slate of officers. (cf. 9224 - Oath or Affirmation)

BOARD BYLAW 9122: SECRETARY The Governing Board shall appoint the Superintendent to serve as secretary to the Board. The secretary to the Board shall be responsible for maintaining an accurate and complete record of all Board proceedings and shall: 1. Prepare, distribute and maintain the Board agenda. (cf. 9322 - Agenda/Meeting Materials) 2. Record, distribute and maintain the Board minutes. (cf. 9324 - Minutes and Recordings)

    3. Maintain Board records and documents.
    4. Conduct official correspondence for the Board.
    5. As directed by the Board, sign and execute official papers
    6. Perform other duties as assigned by the Board.
    (cf. 2111 - Superintendent Governance Standards)

Motion & Voting The recommendation is that the Board of Education approve the appointment of the Superintendent as Secretary of the Governing Board.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Signature Cards - Mid-Year Revision

Type Action

Recommended The recommendation is that the Board of Education approve the Signature Cards Mid-Year Action Revision for Board Members as presented. PURPOSE:

To update the signature card of Authorized Agents as required by the Alameda County Office of Education. Board Members

BACKGROUND:

This is the "Signature Card" to be kept on file at the Alameda County Office of Education. This is a mid-year revision to update Board Member signatures.

File Attachments Marquez, Alicia_Board Member Mid-Year_2021-22.pdf (62 KB)

Motion & Voting The recommendation is that the Board of Education approve the Signature Cards Mid-Year Revision for Board Members as presented.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Set Regular Meeting Times (Hours)

Type Action

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the beginning and end times of Action the regular meetings' open session to 7:00 pm - 10:00 pm. PURPOSE:

The Board shall set the beginning and end times of the regular meetings' open session to 7:00 pm - 10:00 pm.

BACKGROUND:

BOARD BYLAW 9100: ORGANIZATION

Annual Organizational Meeting The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143) At this meeting the Board shall: 1. Elect a president and a clerk from its members. 2. Authorize signatures. 3. Develop a schedule of regular meetings for the year. 4. Develop a Board calendar for the year. 5. Designate Board representatives. (cf. 9140 - Board Representatives) (cf. 9320 - Meetings) Election of Officers The Board shall each year elect its entire slate of officers. (cf. 9224 - Oath or Affirmation)

Motion & Voting The recommendation is that the Board of Education approve the beginning and end times of the regular meetings' open session to 7:00 pm - 10:00 pm.

Motion by Bowen Zhang, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Set Regular Meeting Dates for 2022-23

Type Action

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the dates of the regular meetings Action for the 2022-23 school year. PURPOSE:

The Board shall approve the dates of the regular board meetings for the 2022-23 school year.

BACKGROUND:

BOARD BYLAW 9100: ORGANIZATION

Annual Organizational Meeting The Board shall hold an annual organizational meeting within the time limits prescribed by law. (Education Code 35143) At this meeting the Board shall: 1. Elect a president and a clerk from its members.

    2. Authorize signatures.
    3. Develop a schedule of regular meetings for the year.
    4. Develop a Board calendar for the year.
    5. Designate Board representatives.
    (cf. 9140 - Board Representatives)
    (cf. 9320 - Meetings)
    Election of Officers
    The Board shall each year elect its entire slate of officers.
    (cf. 9224 - Oath or Affirmation)

RECOMMENDED BOARD OF EDUCATION MEETING DATES for the School Year 2022-23 Aug 4 Aug 18 (Study Session) Sep 1 Sep 15 (Study Session) Oct 6 Oct 20 (Study Session) Nov 3 Nov 17 (Study Session) Dec 1 Dec 15 (Study Session) Jan 5 Jan 19 (Study Session) Feb 2 Feb 16 (Study Session) Mar 2 Mar 16 (Study Session) Apr 6 April 20 (Study Session) May 4 May 18 (Study Session) Jun 1 Jun 15 (Study Session)

Motion & Voting The recommendation is that the Board of Education approve the dates of the regular meetings for the 2022-23 school year.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Adoption of Board Policy Manual

Type Action, Procedural

Fiscal Impact No

Recommended The recommendation is that the Board of Education adopt the NUSD Board Policy Manual. Action PURPOSE:

The Board shall adopt the NUSD Board Policy Manual

BACKGROUND:

The Board shall review and adopt the NUSD Board Policy Manual at every annual organization meeting. The digital manual can get found here: https://simbli.eboardsolutions.com/Policy/PolicyListing.aspx?S=36030599

Motion & Voting The recommendation is that the Board of Education adopt the NUSD Board Policy Manual.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Adoption of the Governance Team Handbook

Type Action

Recommended The recommendation is that the Board of Education adopt the Governance Team Handbook. Action PURPOSE:

The Board shall adopt the Governance Team Handbook which is currently adopted and followed.

BACKGROUND:

The Governance Team Handbook "reflects the governance team's work on the creation of an effective framework for successful leadership and governance. This involves an ongoing commitment to discussions focused on the development of a Unity of Purpose, Governance Team Goals, and a commitment to norms and protocols relating to the formal structures that enable the Board of Education and Superintendent in the performance of their responsibilities in a way that benefits all children."

File Attachments NUSD Governance Team Handbook - ADOPTED Nov 4, 2021.pdf (344 KB)

Motion & Voting The recommendation is that the Board of Education adopt the Governance Team Handbook.

Motion by Phuong Nguyen, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Appointment of a Board Representative to Mission Valley Regional Occupational Center/Program (ROC/P) Governing Council

Type Action

Recommended The recommendation is that the Board of Education appoint a Board Representative and Action Alternate to Mission Valley Regional Occupational Center/Program Governing Council. PURPOSE:

To nominate and appoint a representative and alternate to the Mission Valley Regional Occupational Center/Program (ROC/P) Governing Council.

BACKGROUND:

Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or organization of which the Board or district is a member or to which the Board is invited to participate.

The Education Code requires a Regional Occupational Center/Program Exhibit to be governed by a board of trustees as established by the Joint Powers Agreement. The Mission Valley ROC/P board of trustees is composed of one member of the Board of Education from Fremont, Newark, and New Haven unified school districts. Each year at this time a representative from the Board is selected to be the District's representative to the ROC/P Executive Board.

Meetings are held on the third Thursday of the month.

File Attachments Board Committees - DRAFT 21-1216.docx.pdf (48 KB) Board Committees Description.pdf (63 KB)

Motion & Voting The recommendation is that the Board of Education appoint a Board Representative and Alternate to Mission Valley Regional Occupational Center/Program Governing Council.

Motion by Alicia Marquez, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Appointment of a Board Representative to the City of Newark - NUSD Liaison Committee

Type Action

Recommended The recommendation is that the Board of Education appoint two Board representatives and an Action alternate to the City of Newark - NUSD Liaison Committee. PURPOSE:

To nominate and appoint two representatives and an alternative to the City of Newark - NUSD Liaison Committee

BACKGROUND:

Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or organization of which the Board or district is a member or to which the Board is invited to participate.

This committee meets four times per year with two representatives from the Newark City Council and two members from the NUSD Board of Education to update and inform both bodies of news from each agency.

The committee meets quarterly on the third Monday of the month. The next meeting will be on the fourth Monday in January due to a holiday on the third Monday.

The Board will appoint two representatives, and an alternative to the City Liaison Committee.

File Attachments Board Committees - DRAFT 21-1216.docx.pdf (48 KB) Board Committees Description.pdf (63 KB)

Motion & Voting The recommendation is that the Board of Education appoint two Board representatives and an alternate to the City of Newark - NUSD Liaison Committee.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Appointment of a Board Representative to Regional Policy Board of Special Education Local Plan Area (SELPA)

Type Action

Recommended The recommendation is that the Board of Education re-appoint the current Board Action Representative and Alternate to the Regional Policy Board of Special Education Local Plan Area (SELPA). PURPOSE:

To re-appoint a representative and alternate to the Mission Valley SELPA.

BACKGROUND:

Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or organization of which the Board or district is a member or to which the Board is invited to participate.

In 1977, all school districts and county school offices were mandated to form consortiums in geographical regions of sufficient size and scope to provide for all special education service needs of children residing within the region boundaries. Each region, Special Education Local Plan Area (SELPA), developed a local plan describing how it would provide special education services.

SELPAs are dedicated to the belief that all students can learn and that special needs students must be guaranteed equal opportunity to become contributing members of society. SELPAs facilitate high-quality educational programs and services for special needs students and training for parents and educators. The SELPA collaborates with county agencies and school districts to develop and maintain healthy and enriching environments in which special needs students and families can live and succeed.

The Mission Valley SELPA consists of three school districts: New Haven Unified, Newark and Fremont Unified School Districts. The SELPA was formed for the purpose of ensuring that quality special education programs and services are available to students living throughout the area. All three school districts coordinate to provide services to identified students who require special education programs and services. The special education directors within each of the districts meet regularly to share resources and coordinate as related to shared program goals.

Next Mission Valley SELPA Regional Policy Board Meeting: Tuesday, Jan 18th at 9:00 am Tuesday, March 29th at 9:00 am Tuesday, June 14th at 9:00 am

It is recommended that the Board re-appoint the current representative and an alternate to the SELPA.

File Attachments Board Committees - DRAFT 21-1216.docx.pdf (48 KB) Board Committees Description.pdf (63 KB)

Motion & Voting The recommendation is that the Board of Education re-appoint the current Board Representative and Alternate to the Regional Policy Board of Special Education Local Plan Area (SELPA).

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Appointment of a Board Representative to Newark Teacher Induction Advisory Council

Type Action

Recommended The recommendation is that the Board of Education re-appoint the current Board Action Representative and Alternate to the Newark Teachers Induction Advisory Council. PURPOSE:

To nominate and appoint a representative and alternate to the Newark Teachers Induction Advisory Council.

BACKGROUND:

Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or organization of which the Board or district is a member or to which the Board is invited to participate.

The California Teacher Induction Program (CTIP) formerly known as Beginning Teacher Support and Assessment Induction (BTSA Induction) is a program co-sponsored by the California Department of Education (CDE) and California Commission on Teacher Credentialing (CCTC) designed to support the professional development of newly-credentialed teachers and fulfill the requirements for the California professional clear Multiple/ Single-subject and/or Education Specialist credentials. Senate Bill 2042 identified it as the only pathway to a clear credential. While the name changed in 2014, the intent and purpose remain the same:

Teacher Induction Program Goals:

      Provide an effective transition into the teaching career.
      Improve the educational performance of students through improved training, information, and assistance of new teachers.
      Enable candidates to be effective in teaching students who are culturally, linguistically, and academically diverse.
      Ensure the professional success and retention of new teachers.
      Ensure that a mentor provides individualized & job-embedded support and professional learning guidance.
      Ensure that an Individualized Learning Plan is developed by each candidate and is based on ongoing self-assessment on
      the California Standards for the Teaching Profession / Continuum of Practice.
      Ensure continuous program improvement through an ongoing process of inquiry.

Newark Teacher Induction is a commission-approved Induction program. It is approved to support general and special education teachers who need to clear preliminary and/or Level I credentials. A Program Director provides day-to-day coordination within the local school districts and is responsible for implementing and coordinating local support, and ensuring program accountability and quality. An Advisory Council provides support and recommendations to the Program Director in matters of program implementation and evaluation. The Advisory Council consists of mentors, administrators and board members from all the partner districts and/or schools. The Program Director serves as the program manager and executive officer of the Advisory Council.

Meetings are quarterly and usually held on a Friday morning, however, the council will come to an agreement on a time that works best for all.

The Assistant Superintendent of Educational Services and/or Superintendent also attend the Newark Teacher Induction Council meetings.

The board will re-appoint the current representative and an alternate to the Newark Teachers Induction Advisory Council, as it is recommended that the representatives remain the same for the school calendar year.

File Attachments Board Committees - DRAFT 21-1216.docx.pdf (48 KB) Board Committees Description.pdf (63 KB)

Motion & Voting The recommendation is that the Board of Education re-appoint the current Board Representative and Alternate to the Newark Teachers Induction Advisory Council.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Appointment of a Board Representative to Audit Committee

Type Action

Recommended The recommendation is that the Board of Education re-appoint the currently two Board Action representatives and alternate to Audit Committee. PURPOSE:

To review the appointment of the two representatives and one alternate to the Audit Committee.

BACKGROUND:

Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or organization of which the Board or district is a member or to which the Board is invited to participate.

The purpose of the Audit Committee is to provide oversight for financial reporting, internal controls, and auditors' activities. This committee meets, at a minimum, once per year in January.

It is recommended that the Board will re-appoint the current two representatives to the Audit Committee.

File Attachments Board Committees - DRAFT 21-1216.docx.pdf (48 KB) Board Committees Description.pdf (63 KB)

Motion & Voting The recommendation is that the Board of Education re-appoint the currently two Board representatives and alternate to Audit Committee.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Appointment of a Board Representative to Bond/Parcel Tax Committee

Type Action

Recommended The recommendation is that the Board of Education re-appoint the current two Board Action representatives and alternate to the Bond/Parcel Tax Committee. PURPOSE:

To review the appointment of the two representatives and alternatives to the Bond/Parcel Tax Committee

BACKGROUND:

Board Bylaw 9140:The Governing Board recognizes that effective performance of its community leadership responsibilities may require its participation in district or community committees on matters of concern to the district and its students. As needed, the Board may appoint any of its members to serve as its representative on a district committee or on a committee of another public agency or organization of which the Board or district is a member or to which the Board is invited to participate.

The purpose of the Bond/Parcel Tax Committee is to discuss ideas and implement actions that may assist in the procurement of a Bond or Parcel Tax for aid NUSD.

It is recommended that the Board will re-appoint the current two representatives and alternate to the Bond/Parcel Tax Committee.

File Attachments Board Committees - DRAFT 21-1216.docx.pdf (48 KB) Board Committees Description.pdf (63 KB)

Motion & Voting The recommendation is that the Board of Education re-appoint the current two Board representatives and alternate to the Bond/Parcel Tax Committee.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries


Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

16. CONSENT AGENDA: PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent-Personnel, except for agenda items: PURPOSE: (This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.)

BACKGROUND: Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent- Personnel.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Personnel Report

Type Action

Preferred Date Dec 16, 2021

Absolute Date Dec 16, 2021

Recommended The recommendation is that the Board of Education ratify the personnel report as presented. Action All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 12-16-2021.pdf (368 KB)

Certificated Seniority List

Type Action

Preferred Date Dec 16, 2021

Absolute Date Dec 16, 2021

Recommended The recommendation is that the Board of Education receive the 2021-2022 Certificated Order Action of Employment List. Each year, the Certificated Order of Employment list is posted for review by certificated employees to determine whether the District has the correct hire date for each such employee. This year, the Certificated Order of Employment was posted and an opportunity for employees to review was provided from 11/19/2021 to 12/02/2021. This Order of Employment list does not imply an order of employment for certificated employees who were hired on the same date.

File Attachments 2021-22 NTA Seniority List for Board.pdf (317 KB)

17. CONSENT AGENDA: NON-PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended It is recommended that the Board of Education approve, under one consented vote, the Action agenda items under Consent Non-Personnel, except for agenda items: PURPOSE:

(This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.)

BACKGROUND:

Items within the Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion and action. There will not be a separate discussion of these items; however, any item may be pulled from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting It is recommended that the Board of Education approve, under one consented vote, the agenda items under Consent Non- Personnel, except for items 17.4, 17.5, 17.6 .

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Resolution 2021.22.12 Declaring Surplus Instructional Materials

Type Action, Discussion

Recommended The recommendation is that the Board of Education approve Resolution 2021.22.12 Declaring Action Surplus Instructional Materials. PURPOSE:

The purpose of this item is to obtain Board approval of Resolution 2021.22.12 Declaring Surplus Instructional Materials, declaring instructional materials that are no longer suitable for use as surplus.

BACKGROUND:

Surplus materials will be disposed of per Board Policy and Administrative Regulation 3270 Sale And Disposal Of Books, Equipment And Supplies.

The property as described in Resolution 2021.22.12 includes instructional materials used at Newark Memorial High School. Staff determined that items are obsolete and/or no longer usable.

File Attachments Resolution 2021.22.12 Declaring Surplus Instructional Materials.pdf (22 KB)

Resolution 2021.22.15 Declaring Surplus Equipment

Type Action

Recommended The recommendation is that the Board of Education approve Resolution 2021.22.15 Declaring Action Surplus Equipment. PURPOSE:

The purpose of this item is to obtain Board approval of Resolution 2021.22.15 Declaring Surplus Equipment, which lists items to be declared as surplus equipment as recommended.

BACKGROUND:

Surplus materials will be disposed of per Board Policy and Administrative Regulation 3270 Sale And Disposal Of Books, Equipment And Supplies (Personal Property). Education Code, Section 17546 states that if the Governing Board, by a unanimous vote of those members present, finds that the property, whether one or more items, does not exceed the value of $2,500, it may be sold at private sale without advertising, by a District employee empowered for that purpose by the Board; the property may be donated to a charitable organization, or it may be disposed of in a public disposal facility.

The personal property as described in Resolution 2021.22.15 includes equipment used in the Child Nutrition Services and Child Care Departments. Staff determined that items are obsolete and/or beyond economic repair.

File Attachments Resolution 2021.22.15 Declaring Surplus Equipment.pdf (20 KB)

Master Contract between Summitview Child & Family Service, Inc. and NUSD for Residential Treatment Center Services

Type Action

Absolute Date Dec 16, 2021

Budget Source Resource 6500 - Special Education

Recommended The recommendation is that the Board of Education ratify the Master Contract with Action Summitview Child & Family Services, Inc. PURPOSE:

For the Board of Education to approve the Master Contract with Summitview Child & Family Services, Inc. for residential treatment center services for the 21/22 school year.

BACKGROUND:

As part of the U.S. Individuals with Disabilities Education Act (IDEA), the least restrictive environment is identified as one of the six (6) principles that govern the education of students with disabilities and other special needs. By law, schools are required to provide a Free Appropriate Public Education (FAPE) in the least restrictive environment that is appropriate to the individual student's needs.

"Least restrictive environment"(LRE) means that a student who has a disability should have the opportunity to be educated with non-disabled peers, to the greatest extent appropriate. Students with disabilities should have access to the general education curriculum, extracurricular activities, or any other program that non-disabled peers would be able to access. Students with disabilities should be provided with supplementary aids and services necessary to achieve educational goals if placed in a setting with non-disabled peers. Should the nature or severity of the student's disability prevent the student from achieving these goals in a regular education setting, the student would then be placed in a more restrictive environment, such as a Resource Program, separate classroom with specialized academic instruction (Special Day Class), or a non-public school or residential treatment center.

To determine what an appropriate setting is for a student, an IEP (Individualized Education Program) team reviews the student's needs and interests. The types of educational settings for students with disabilities will vary. With the differences in needs and interests among students with disabilities, there is no single definition of what an LRE will be for all students.

File Attachments Summitview RTC Master Contract 21-22.pdf (331 KB)

Motion & Voting The recommendation is that the Board of Education ratify the Master Contract with Summitview Child & Family Services, Inc.

Motion by Bowen Zhang, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Individual Services Agreement (ISA) with Summitview Child & Family Services, Inc.

Type Action

Absolute Date Dec 16, 2021

Fiscal Impact Yes

Dollar Amount $188,094.00

Budget Source Resource 6500 - Special Education

Recommended The recommendation is that the Board of Education ratify the Individual Service Agreement Action (ISA) with Summitview Child & Family Services, Inc. PURPOSE:

For the Board of Education to approve the Individual Service Agreement (ISA) with Summitview Child & Family Services, Inc. for residential treatment center services for the 21/22 school year.

BACKGROUND:

NUSD requires a highly intensive individualized residential program in order to meet students' unique needs per the consented Individualized Education Programs (IEPs).

File Attachments Summitview ISA 21-22_Redacted.pdf (257 KB)

Motion & Voting The recommendation is that the Board of Education ratify the Individual Service Agreement (ISA) with Summitview Child & Family Services, Inc.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

Maxim Healthcare Services, Inc. Agreement for Nursing Services for Special Education Student

Type Action

Absolute Date Dec 16, 2021

Fiscal Impact Yes

Dollar Amount $66,430.00

Budget Source Resource 6500 - Special Education

Recommended The recommendation is that the Board of Education ratify the agreement with Maxim Action Healthcare Services, Inc.

Goals 1. To provide academic excellence via equity and opportunities for all students.

PURPOSE:

For the Board of Education to approve the agreement with Maxim Healthcare Services, Inc. in the amount of $66,430.00 for the 21/22 school year.

BACKGROUND:

Nurse practitioners improve children's health in the educational setting by performing physical examinations, developmental assessments, and management of common pediatric illnesses. These services enhance children's attendance in school and assist families to meet their health care needs. A nurse practitioner is required by the district to provide essential health functions for a student to meet their unique medical needs. Functions of a nurse practitioner include but are not limited to the following:

    Provide health maintenance care for children, including well-child examinations
    Perform routine developmental screenings i.e. vision/hearing
    Provide childhood immunizations for school requirements
    Record and maintain an accurate, cumulative health record for each examined child
    Participate in a multidisciplinary team approach by collaborating with other health care providers in the delivery of health
    care
    Function as a resource person in health-related issues
    Monitor and interpret public health and communicable disease issues, which impact the delivery of health care for
    children

File Attachments 2021_MHS_ES Contract - Newark.pdf (290 KB)

Motion & Voting The recommendation is that the Board of Education ratify the agreement with Maxim Healthcare Services, Inc.

Motion by Phuong Nguyen, second by Alicia Marquez.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

San Jose State University Internship Memorandum of Understanding

Type Action

Absolute Date Dec 16, 2021

Recommended The recommendation is that the Board of Education approve the San Jose State University Action Internship Memorandum of Understanding. PURPOSE:

The purpose is for the Board of Education to approve the Internship Memorandum of Understanding between San Jose State University and Newark Unified School District commencing on December 6, 2021, and ending December 6, 2026.

BACKGROUND:

The District works closely with local institutes of higher education (IHE) and supports student teacher placements and interns. Agreements between Newark Unified School District and a university must be in place before a student teacher or intern can be placed at a school site in the District.

Student teachers and interns in training do fieldwork in our schools and are supervised by the administrators who provide supervision and training.

Student teachers and interns are able to learn, practice teaching, and fine-tune their craft under the direct supervision of a master teacher. The opportunity to student teach or intern in the District benefits both the student and the District.

As vacancies become available in the district, it is invaluable to have the opportunity to observe directly student teachers and interns who may be eligible to interview for vacancies and observe how well they fit into the culture of Newark.

File Attachments SJSU INTERN MOU.pdf (233 KB)

Warrant Report for November 2021

Type Action

Fiscal Impact No

Recommended The recommendation is that the Board of Education approve the Warrant Report as presented. Action PURPOSE:

The purpose of this item is to present warrants, for the total amount of $2,995,365.47, made from District funds for November 2021.

BACKGROUND:

The warrant registers represent a complete listing of all payments made from District funds for a month. Because Newark Unified School District is a fiscally dependent District, each warrant must pass through two separate audits; first by the District's Fiscal Services department, and second by the County Office of Education. No warrant can be paid until such time as it is examined and approved by the County Office of Education.

File Attachments Warrant Report November 2021_12-16-21 Mtg.pdf (765 KB)

Donations Report

Type Action

Fiscal Impact Yes

Budgeted Yes

Budget Source General Fund (Fund 010) Donations

Recommended The recommendation is that the Board of Education accept the Donations Report as Action presented. PURPOSE:

The purpose is to acknowledge receipt of donations to the District.

BACKGROUND:

Throughout the year community members, groups, parents and other individuals make monetary and in-kind (supplies and equipment) donations to NUSD. The exact nature of the source of the donation is submitted to the Business Office on a standard form. It is critical that any restrictions on the funding be indicated and the budget developed based on the donor restrictions. If there is no indication of the school or use of the funding, any proceeds or cash donations received are placed in the NUSD local revenue in the unrestricted general fund. It is recommended that the donations be processed through the Business Office and ultimately approved by the Board so that the funding can be publicly acknowledged and budgeted properly according to donor restrictions. There is acknowledgment at the public Board meeting and a letter of thanks is sent ot the donor by the Business Office for NUSD.

File Attachments Donations Summary Report 12-16-2021.pdf (19 KB)

Minutes of the December 6, 2021 Regular Meeting of the Board of Education

Type Action, Minutes

Recommended The recommendation is that the Board of Education approve the minutes of December 6, Action 2021, Regular Meeting of the Board of Education. PURPOSE:

For the board to review and approve the minutes

BACKGROUND:

The attached minutes are reflective of the December 6, 2021, Regular Meeting of the Board of Education. The meeting may be viewed on the NUSD YouTube Channel HERE

18. BOARD OF EDUCATION: COMMITTEE REPORTS, REQUESTS, AND ANNOUNCEMENTS

Board of Education Recognitions and Announcements

Type Information PURPOSE:

The Trustees may acknowledge or recognize specific programs, activities, or personnel at this time.

Board of Education Committee Reports

Type Information

PURPOSE:

The Trustees will provide an update, if available, on the committees of which they are members.

BACKGROUND:

Each year the Board of Education members liaise with schools and committees in order to build relationships, hear from staff, students, and families, and act as a conduit for information to and from the schools.

Board Committees 2020-21

Board Adopted on 11/04/21 Representative Alternate

Mission Valley Regional Occupational Center/Program (ROC/P) 1. Bowen Zhang 1. Terrence Grindall Executive Board

Regional Policy Board of SpecialEducation Local Plan Area (SELPA)1. Bowen Zhang 1. Alicia Marquez

Newark Teacher Induction AdvisoryCouncil (Formally EBIC)1. Phuong Nguyen 1. Aiden Hill

Audit Committee 1. Phuong Nguyen2. Aiden Hill 1. ________________

Bond/Parcel Tax Committee 1. Terrence Grindall2. Phuong Nguyen1. Bowen Zhang

City of Newark � NUSD LiaisonCommittee 1. Phuong Nguyen2. Terrence Grindall1. ________________

Board of Education Requests

Type Action, Discussion, Information PURPOSE:

This is an opportunity for the Board of Education to suggest items for placement on future agendas and to review Board requests.

Approval from the majority of the Board will be required for direction to be provided to the Superintendent.

BACKGROUND:

The following derives directly from the Board approved "Governance Team Handbook"

Authority is Collective, Not Individual: The only authority to direct action rests with the Board as a whole when seated at a regular or special board meeting. Outside of this meeting, there is no authority. A majority Board vote provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bringing New Ideas Forward The Board will be open to having "brainstorming" discussions, or study sessions, around any idea that a Trustee may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Trustee, at their initiative or at the request of a constituent, which was previously discussed during a board meeting. Trustees will first notify the Board President and Superintendent of their interest in bringing forward a new idea at a board meeting. When initially agendized, the preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected to respond to new ideas based on current knowledge. Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The Superintendent will decide on the delegation of assignments to District staff. The new idea may be agendized for discussion only. The Board majority will decide if the new idea should be further developed and studied by staff. The Board majority will decide if staff time should be invested in the "fleshing out" of new ideas. Individual Trustees, in the course of interactions with constituents, will be careful not to make or imply the commitment of the full Board to explore or proceed with implementing new ideas.

19. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Superintendent's Concluding Comments, Updates, and Future Agenda Items

                       AGENDA REQUESTS

Type Information PURPOSE:

This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

20. ADJOURNMENT

PLACEHOLDER - Extend Meeting

Type Action

Recommended The recommendation is that the Board of Education extends the meeting to ____P.M. Action PURPOSE:

This is a placeholder, only to be used if the Board adds a motion and action to extend the meeting.

Motion & Voting The recommendation is that the Board of Education extends the meeting to 12:00 A.M.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Aiden Hill, Alicia Marquez
Nay: Terrence Grindall
Not Present at Vote: Estaina Resendiz-Ortiz

Adjournment

Type Action, Procedural

Recommended The recommendation is that the Board of Education adjourns this meeting. Action PURPOSE:

No items will be considered after 10:00 p.m. unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

Motion & Voting The recommendation is that the Board of Education adjourns this meeting at 10:36 pm.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill, Alicia Marquez
Not Present at Vote: Estaina Resendiz-Ortiz

No minutes available.