Regular Meeting

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[146] SPEAKER_47: Yes, President Zhang. We'll start with member Nguyen. Here. Member Martinez. Here. Member Ringo. Member Hill.

[159] Bowen Zhang: Here.

[160] SPEAKER_47: And President Zhang. Here.

[164] Bowen Zhang: Moving on to approval of agenda. May I get a motion to approve the agenda?

[172] SPEAKER_49: I move to approve the agenda as is.

[174] SPEAKER_47: I actually apologize. Am I on? Can you hear me? Yes, we hear you. OK, sorry. And sorry to interrupt. Would you like me to proceed? Sorry, there's a correction that needs to be made on the agenda. OK. We need the, there was an error, so we just need a removal of closed session item 3.5. OK.

[202] Bowen Zhang: So remove the existing litigation one, okay? Member Nguyen, can you make the modified motion?

[210] SPEAKER_49: Yes, I'd like to approve the agenda with the removal of item 3.5.

[220] Bowen Zhang: May I get a second?

[222] SPEAKER_44: Second.

[223] Bowen Zhang: Seconded by Member Martinez. Member Martinez, how do you vote?

[228] SPEAKER_43: Yes.

[230] Bowen Zhang: Member Grindel? Member Hill? Yes. Member Nguyen?

[236] SPEAKER_49: Yes.

[237] Bowen Zhang: My vote is yes as well. Motion carries unanimously. Before we go into a closed session, are there any public comments, Ms. Gutierrez, for closed session items? None at this time. Okay. So in closed session, we'll be discussing 3.2, public employee discipline dismissal release. 3.3, Conference with Labor Negotiator, Employee Organization, NTA and CSCA. 3.4, Conference with Labor Negotiator, Employee Group, NEWMA, Unrepresented Supervisors and Contracted Management. 3.6, Conference with Legal Counsel, Anticipated Legation. 3.7, Public Employment, Superintendent. And we'll be back to open session around 7 p.m. We'll see you in a bit.

[3324] Jodi Croce: Where'd you go?

[3565] Terrence Grindall: Resort area and they can't

[3669] Bowen Zhang: We have everybody back. Okay. So we're back to open session. First Pledge of Allegiance. Ms. Gutierrez, can you bring up the flag? Everybody else, please stand. Ready, begin. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Next, report of closed session actions. There is no reportable action taken in closed session. Student Reform from Junior High School, McGregor, and Memorial High School. Superintendent Tripoli.

[3737] Mark Triplett: Thank you, President Jun, and good evening to board members, staff, and community. Welcome to our board meeting for this evening. We're delighted to have a student representative from the McGregor campus. she was unable to give a report at the last meeting and so she's gonna be here to report tonight on the closing of the school year.

[3767] SPEAKER_47: And I do apologize, President Hsiang and Superintendent, she's currently not logged in. If she is able to join, there could have been some other issues, but if she's able to join, I will let you know. Unfortunately, she's currently not logged in.

[3787] Bowen Zhang: What about, what about other members? This is the only member, right?

[3792] SPEAKER_47: This report was only for our campus.

[3795] Bowen Zhang: Yeah, the one we missed. Okay. Okay. Now we'll temporarily moving on to recognition and celebrations, introduction of new administrators, Superintendent Triplett.

[3807] Mark Triplett: Thank you, President Jun. So we are delighted to be able to formally welcome two new administrators to to their positions. One of them is someone who that you all know well and has been in a principal position in these past years and prior to that as teaching position. And the other one is new to our community. And both of these individuals, the board already ratified their appointments earlier in the year, but given this is our last meeting of this school year, we thought it would be really wonderful to formally welcome them, invite them to come, and to have them say a little bit. So I'm going to turn it over to Ms. Ingham-Watters, who's going to introduce both of these fantastic leaders.

[3858] SPEAKER_42: Good evening. I am very excited to welcome to the Newark community, Ms. Jin Kim. Ms. Jin Kim is joining the Newark Unified School District with great excitement. Currently residing in Fremont and growing up in the Newark area, she is looking forward to serving the Newark community. Ms. Kim has served 10 years as a teacher and assistant principal in Title I schools in the Hayward and Alameda area. Her work is guided by a commitment to social emotional learning with culturally responsive teaching equitable opportunities for families to have access to school information and passion for EL students and families. Ms. Kim has a strong background in programs that support English language development, inclusive practices, and serving diverse communities. She received her bachelor's in history and English from UC Santa Barbara, a master's in education from UC Davis, and a master's in educational leadership from UC Berkeley. Ms. Kim is looking forward to meeting everyone at Newark Junior High School and establishing new relationships with the NUSD community. She is ready to serve Newark and looking forward to this new partnership. So at this time, if Ms. Kim would like to say hello to the Newark community, she is certainly welcome to do that.

[3955] SPEAKER_03: Thank you, Superintendent Triplett, and thank you, Ms. Ingham-Watters. Good evening, board members in Newark Unified School District. I am beyond thrilled to join you all tonight and the Newark community. I am definitely looking forward to planning with Principal Krishna on how we could make Newark Junior High School the best place to be every day. So thank you for this opportunity. Thank you.

[3978] Bowen Zhang: Welcome. Thank you. Welcome to Newark.

[3985] SPEAKER_42: Now I would like to offer congratulations to Jessica Tomasini. Ms. Tomasini and her husband live in the Coyote Hills neighborhood and have two children, an incoming second grader and an incoming fourth grader, who are current SNOW students that will be attending Coyote Hills in the fall. This year was Jet's second year as SNOW's principal. She officially began as an NUSD employee 15 years ago as a sixth grade teacher at Graham Elementary. However, prior to that, she was a student teacher as well as a long-term substitute at Snow Elementary. During her 13 years as an NUSD teacher, she spent three years at Graham and 10 at Snow. She spent five years as a classroom teacher mainly teaching second grade and eight years as SNOWS intervention teacher, as well as SNOWS EL liaison. As a teacher leader, she served as the district training for the CELT and ELPAC tests for six years. And during the 18-19 school year, she was one of three NUSD intervention teachers who worked with our director of special projects to rewrite our district EL master plan. She values collaboration and the opportunity to support all students, especially those who are most at risk. She is excited for the opportunity to be back on the Graham campus and looks forward to the opportunity to work with all in the Coyote Hills community. Jet, congratulations, and you're welcome to say hello to the community.

[4099] SPEAKER_35: Thank you, Ms. Ingham-Watters and good evening members of the board. I just want to say how grateful I am for this opportunity, having had the opportunity to work at both Snow and Graham so far in my career here in Newark. It's my honor to have the opportunity to serve as the first principal of Coyote Hills Elementary. And I'm looking forward to the opportunity to continuing to support both communities as we come together and just continuing to build relationships with staff, students, and parents from the whole community. So thank you for this opportunity.

[4138] Bowen Zhang: Congratulations. Welcome. Thank you, Miss Ingham-Watters. Moving on to employee organizations. Miss Gutierrez, could we bring in the speakers?

[4153] SPEAKER_47: Yes, for this item, we have a speaker from Newman, and the representative is Ms. Amanda Oliver. Just one second. Okay, she's coming up.

[4174] SPEAKER_21: Good evening, everyone. So good evening, President Zhang, members of the board, Superintendent Triplett, and members of Executive Cabinet. I've had the honor of serving our NEWMA team members this last year, first as vice president, and then as president when executive director Ingham-Watters took on her new role in the district. I've had the privilege to work with CSCA, NTA, and our executive cabinet to address the needs and concerns of our members and our district. In each case, we came together to collaborate and find a solution to whatever the situation was, always with the mindset that together we can move our district forward in supporting our students. Tonight I come to the board with a concern and hope that this pattern of cooperation and problem solving continues. At the last board meeting comments were made during the discussion of affinity groups that were alarming to those watching the meeting. One of the many things that makes NUSD a place we want to work and our families want to send their children is the diversity of our community. The differences we have do not divide us, but make us stronger. We want the board and our community to know we stand in support of our students in celebrating, learning, and growing in their shared experiences, whether that is cultural or ethnic heritage, racial makeup, ability, origin, family makeup, and or the myriad of other commonalities. We would like to continue to work together with the other labor groups, our executive cabinet, and the board to celebrate the strengths of our differences. Please be mindful of the important role, each and every one of you have and how your messages are delivered. We want to continue to empower our future leaders and celebrate their diversity. NUSD is truly remarkable. We all are grateful to be here. Because of our size, it's usually our deficits that are highlighted because we don't have the multitude of layers larger districts have to hide them. So let us work together to highlight our many areas of strength, starting with the strength of diversity. Let us work together to shine light on what makes our district a place people want to work and families want to send their children, our students. Thank you for your time and consideration this evening.

[4306] Bowen Zhang: Thank you. Next speaker.

[4311] SPEAKER_47: That is all the organizations for today.

[4316] Bowen Zhang: Public comment on non-agenda item. Ms. Gutierrez, could you bring in the speaker?

[4321] SPEAKER_47: Yes, thank you. We do have one speaker for this item. And the speaker is Mr. Eric Tam. And you may begin.

[4331] SPEAKER_14: Hi board, Dr. Triplett and staff. I wanted to first thank the parents from two weeks ago. One parent reminded us all to remain positive in our comments, which I will focus on in my future comments, and another set of parents said that the focal minority does not represent the community. To them, I say thank you. I encourage them to continue to join us in public commenting and voice their opinions to resolutions. I also invite them to post their perspective in our parent group. It is open to all, and I personally appreciate their views so that we do not become an echo chamber. Second, thank you to the district and the schools who did not charge fees for returning the Chromebooks from the few parents we talked with. Thank you for not using the policy that was sent out to the parents. Lastly, board, I wanted to share a story about my experience with the CPRA process with NUSD. This week, when you released the agenda for tonight's meeting, I was scanning through and I was surprised about items in 1310. Specifically, there in detachments was the Alpha Air and Cypress Engineering contracts and invoices. Do you know why I was surprised? Two weeks ago, I referenced that there was one request that was outstanding for 40 odd days, which was asking for this exact same contract and invoice for air testing, including the final results report. board, I would like to ask for your help. As a community member, the California Public Records Act enables citizens to keep public agencies accountable. When 49 days have passed, Ms. Gutierrez, I made sure to subtract the days that you were waiting for me. I waited patiently for the information, and then the information pops up publicly in the board agenda instead of getting an update in the CPRA thread. It makes me feel that either NUSD has broken internal processes and teams not talking to each other, or it can create a negative perception that NUSD is purposely trying to ghost my request. Similar to last time's comment, board, can you help us as the parents, please? From my research, there is no enforcement clause in the California public records. The Office of the State Attorney General actually recommends private citizens to bring lawsuits in order to enforce them. I would like to avoid that, and I am going on public record asking for the board for the help. Please invest in better processes, tools, infrastructure, or all of the above. This documented example shows that these two PDF files existed and we're hopefully not unduly burdensome so that a parent had to wait 49 plus days and yet not have the CPRA fulfilled. Thank you.

[4481] Bowen Zhang: Thank you, Mr. Tam. I believe that's it, right, for public comment. Moving on to superintendent report, Dr. Shifflett.

[4494] Mark Triplett: Thank you, President Chun. So one second while I put up the deck.

[4502] SPEAKER_24: Let's see here.

[4513] Mark Triplett: So. This evening's superintendent report is going to be strictly regarding the California Public Records Act, the CPRA requests. And this is really coming from board requests, I believe, last board meeting to hear and understand more about the CPRAs, the California Public Records Act, and all that it entails. So we're coming forth tonight to speak a little bit about it, give more details about it, and explain a little bit of the challenges that we face in trying to make sure that we're fulfilling all of these public records acts. So I'll be presenting, and then I also am going to ask Executive Assistant Ms. Gutierrez to also do some of the presentation on certain aspects. So just, I think it's important that we all stay grounded in the mission and vision of our district. And that is to inspire and educate all students to achieve their full potential and be responsible, respectful, and productive citizens. And our vision is that we will, in partnership with the community, will be a model of world-class education that develops the unique abilities of every student. So I bring this up just because given how we are understaffed. And we do really try to make an effort first and foremost to be serving our mission of the district. And that is to be serving our students and their families. So I'm gonna turn it over to Ms. Gutierrez who will talk a little bit about the Public Records Act law and what's required. And then I will talk more about some of this past year the records um requests that we've gotten and the challenges that we've faced um in during the pandemic um in terms of uh really trying to make sure we do everything we can to comply with uh with the requests. Ms. Gutierrez?

[4644] SPEAKER_47: Thank you Dr. Kiblit. Yes um I'll start as mentioned with the letter of the law. So uh it's uh important to uh take note that what is being when being records are being requested What can be provided is identifiable records, which in this case are defined as writings containing information relating to the conduct of the public business prepared, owned, used or retained by the agency. So in this case, to summarize that, it means that records that are already created or already exist within the possession of the district. This is not to say that we go and create new records. So if somebody were to request an item that we don't typically use within the regular conduct of business, then the CPRA does not require that the organization go and create these documents. It is specifically for records and documents that are already created during the conduct of business. The other item here is that when a record is requested, there is a timeline for it, and there is a 10-day requirement to reply to the requester regarding the determination of the availability of the records. So in this case, it is a response that's required within 10 days to say whether, yes, the documents do exist, we do have them, we are in possession, or a determination that the records do not exist. There are reasons to extend this 10 day request, and usually that comes if the record is too large, too luminous, requires additional time. Records need to be searched in other places that are not within the vicinity. But the typical and most common time restraint with this is that the record needs to be provided within 10 days. Sorry, let me correct myself. The determination needs to be sent to the requester within 10 days. And then once the determination is determined and sent to the requester, then the staff does the research in order to be able to provide those records. And finally, the law does allow for a public record of these records, which means When a record is requested, we can store that information and the record itself in an item such as our website so we can have a record of what's being requested. The reasons for this is also that it becomes easier when a particular item's already been requested, then we can just reference them back to the same prior record request. And I'm going to talk about the process that currently is followed here at Newark-Incline. A typical CPRA request will get sent in by email. Usually it gets submitted to myself and Dr. Triplett. I receive the request and I then go over this request with Dr. Triplett, or depending on the request, sometimes I would have to get clarity or additional information from our legal team. From then, after having the discussion with Dr. Triplett, He then will provide guidance to say who is a staff member that's going to be assigned to retrieve these records. Once I have that clarity, I then go speak to that staff member and I review the request with them. So I let them know, we go over the details of the request and find out whether the records are available to find out the determination. So to find out whether the records are available and if so, then the staff member then engages with their team in order to be able to acquire and retain those records. Once that staff member and their team have been able to locate the records, they are then compiled and sent to me. I have to review those records for confidentiality matters, make sure that we do not release any confidential information, make sure that we redact any of that, And sometimes in that aspect, we also need to confer with legal because there are items that we just need to make sure that we do get clarity from the legal team to ensure that we are following the law and are providing all the safety measures, especially regarding the confidentiality of information. And finally, there's a response that goes out. So the response along with, if the records are available, a response along with the records that goes out to the requester. Depending on the type of request, this can also get reviewed by the legal team or get clarity in regards to the type of response or just additional help. And at that point, the final response and the documents would typically be posted in a public view or in a website.

[4972] Mark Triplett: Thank you, Ms. Gutierrez. So as Ms. Gutierrez said, as you can see, there's a laborious process that we really need to treat very seriously for each individual request. And there's multiple reasons for that. Ms. Gutierrez mentioned the confidentiality and the safety of our students and staff confidential information. And we know from prior history that there is the risk of inappropriate information, confidential information, personnel information being released. And so that's why we take those extra steps to review with legal to make sure that we are not violating anybody's confidentiality. personal information, etc. So what I'm going to do right now is I'm just going to go quickly through these. The community and board will have these to look at further and with with more detail. But I wanted to just take you through since September, the requests that we've had and approximate times that is required to respond to each of these requests. So you can see this is in September, then in October, we started to get more requests and some of them. More intensive in terms of the time and energy required to fulfill them. These are still in October, and you can see it started to increase and like I said you can see some of these requests, taking up to six hours of staff time. to really dig into, find the information. The other issue is sometimes the requests are made and it's not very clear what's exactly what's being requested. And so in order to try to really unpack what's being requested, there's some back and forth with the requester to make sure. Sometimes information is given to the requester, and then the requester says that's not what I was looking for, I wanted something else, and so that always takes a great deal of time. You can see in November, these are the requests that came in, continuing in November, and then we had a little bit of a break during the holiday season, but in January, they dramatically increased. And you can see just in this quick scan of the text, the volume of each request also increased. These are in February. And then we started to get multiple requests from a small handful of individuals. And so that also made it something that we really were trying hard to fulfill all the requests. But when they come starting to come in in rapid fire, it would it obviously makes it more challenging. This is in March. And then you see in April, is when the requests got even larger. So for example, this request in April, over 10 hours to try to fulfill this request. And then additional requests all coming in on the same day, all requiring extensive amount of time. And then this continues to be in April, more in April. And then in May, these are the requests that we received. And then you see again, many requests coming in from a handful of individuals in May. So this is sort of a tracker of all of the requests that have been made throughout the year since September through May. And you can see that, Well, there's a there's not that many individuals who are making requests. There are many that are making multiple requests every month. and that you can see the extensive amount of hours that it's taking. Unfortunately, as Ms. Gutierrez showed earlier, it's not just the time of one person because it requires connecting with legal, it requires then connecting with different departments, collecting that backup, the information, reconnecting with legal and the like. Ms. Gutierrez, were you gonna speak a little bit about this staff that are often involved in these requests?

[5265] SPEAKER_47: Yes, for this item, we just wanted to provide a sample of the team effort that comes into play when it comes to items such as if contracts were requested, invoices or purchase orders, things along that line. The staff member that they usually would be assigned would be our CBO. And the CBO usually would have to get additional help from her team, which would then include the admin assistant, director of fiscal services. And really just depending on the request, it could be numerous other people from within that team. Things such as a master schedule enrollment or enrollment or student records would usually take into consideration the help of the assistant superintendent. And then again, depending on the record requested, it could include the principal, assistant principal, IT, a coordinator of people services, the student development tech. And in situations such as this, such as the master schedule, it does require assistant superintendent, the principal, assistant principal, and the IT team. So it is, again, depending on the record that is being requested, it is a large group of team members that do come together to in order to provide this record. And the other example that's provided there, things such as compensation and employing Those would go to the HR department and in there we would get help from the executive director of HR services, sorry, human resources, the admin assistant from that department, as well as the HR managers. So it's a record usually, any record usually requires more than one person and it's a team effort in order to provide that record.

[5369] Mark Triplett: Thank you, Ms. Gutierrez. So just wanted to conclude with, you know, this is just a report out to you, the board, you wanted more information about this. One thing that we could do is we could have a study session when we return in August for the board to be able to sort of discuss this and what are some ways that become more aware of the financial implications of these requests, the challenges, and discuss some further steps we could take. But we also wanted to share some of our next steps. So what we're hoping to do is to begin posting, in terms of transparency and access to the public, we want to begin to post on the website, a log of the requests and the responses, so that if another person has a similar or same request, they can just access it online and not need to actually make a request themselves. And then we'd like to report out to the board every month, just the number of requests coming in, just so that the board is aware of the workload. Because as you can imagine, and as you saw in the chart of the months, we're tending to get a dramatic amount of increase in requests, particularly around the busiest times of the year. So right when we were reopening schools in April, we suddenly got a flood of requests from two or three individuals. And so we're trying to fulfill our mission and vision, but also recognize that we need to comply with the law. And so we very much want to be filling all of these requests as fast as possible while also making sure that we're keeping our eye on what we're here to do, which is first and foremost to serve students. And that is the superintendent report for this evening.

[5490] Bowen Zhang: Thank you, superintendent. I guess at the end of last board meeting, I actually requested this item. So I'm glad that you, brought this up during your report. And obviously, that when I brought up this item, I want to have more comprehensive, more thorough view on these things. So I'm glad after the recess in July, we'll have a board study session on this. And obviously, I think posting a lot of information on the website is a very efficient way of dealing with this. And we'll see the financial implication of this. Member Hill?

[5526] Aiden Hill: Yeah, thank you. And thank you, Dr. Triplett and Ms. Gutierrez for the overview. It's very helpful. So I would echo President Zhang's sentiment that, you know, I think this would be a really good topic for a study session. And one kind of, you know, I guess thought, you know, to maybe, you know, tee it up in advance is, so as a former supply chain professional having done a lot of consulting projects in the procurement space, A lot of this stuff can be automated. And from my understanding, I mean, public contracts are open for public inspection. And there's a lot of companies that have created contracts databases. And so it may make sense for us to maybe explore an initiative where we set up, you know, get an outside vendor to help us set up a contracts database. And whenever a contract is created that it gets put in the in the in the database for public inspection and then it's a self serve type of issue. If that becomes more complicated because maybe we have more antiquated purchasing systems there's always an interface that can be written or a report out that could be written. And so I think that there's a lot of ways that we could potentially provide the information that people are needing. Because as I look through your list that you were going through a lot of them seem to be contract related. And again, those are theoretically open for public inspection. So it sounds like there's just a technology issue that's maybe preventing that. And then you know I would say that for maybe some other things like, for example, the master schedule if we're able to categorize now and see that there are certain types of requests that are coming in again it's pretty easy to hire you know essentially developers to come in and and write a program. that automatically generates those reports on an ongoing basis rather than for people within your group to have to do, you know, one-off creation, you know, multiple times for the same thing. So those are things I think we ought to just, you know, keep in into consideration as we move into this study session. Thank you.

[5653] Mark Triplett: Thank you, Morgan. David Apsley, PB – He, Him, His): Yeah, and the the contracts. I mean, those are all public documents that are approved by the board. So those are all readily available to the public. Sometimes what we've we've been now starting to try to just direct public requests to where they already are available on board docs. Because like you're saying, for contracts, it's something that's already there. And we're already, you know, we're already publishing those. Some of the difficult requests are the ones that are much broader and just cast a really, really wide net. including all emails, all notes, all this and all that for a given topic. And that's when it starts to get really challenging because of the degree to which staff has to really go through and take hours of time to pull all the information and then have to review it all for confidentiality reasons.

[5715] Bowen Zhang: Thank you, Superintendent. Thank you for your report. Moving on to staff report, Coyote Hills Elementary design team presentation, Superintendent Triplett.

[5725] Mark Triplett: Oops, sorry, I was on mute. Thank you, President Jun. And Ms. Gutierrez, should I, I think we have some staff who are going to be coming in for this.

[5736] SPEAKER_47: That is correct, I'll move them over right now. Joining us for this presentation, I'll let you introduce them.

[5742] Mark Triplett: Okay. So yes, we have Director of Teaching and Learning, Mr. Dolowich. You saw her earlier, the wonderful new principal of Coyote Hills, Ms. Tomasini. And then we also have the facilitator of the design team process that we went through, Ms. Jeanette Hernandez, who's also here. So this group's gonna share out from the design team work. The work that occurred this year, this whole spring, this design team did amazing things. We talked a little bit about it, I believe, last time. Did amazing things, putting together plans for the upcoming school year for the merged school and how to merge the school together. This is different than a site plan or SPSA. So it doesn't actually require board approval, but we thought it'd be really important. And we know the board is really interested in hearing the work that's been going on of this merger team and to learn a little bit about that work and the results. So I'm gonna turn it over without further ado to this design team reps.

[5813] SPEAKER_35: Thank you, Dr. Triplett, and good evening again, members of the board. As Dr. Triplett said, I'm here with our outside facilitator, Jeanette Hernandez, as well as our Director of Teaching and Learning, Ariel Dolowich. And we're going to be presenting an overview of our final design team plan, which hopefully you've all had a chance to review. Our team started meeting back in January and we concluded our work last Thursday. I do want to stress that our final plan is a living document and it will continue to be refined as we go through the new school year. Our design team was made up of equal representation from both Graham and Snow. From each site, we had three classified staff members, I'm sorry, three certificated staff members, one classified staff member and three parents. Again, we also have our facilitator, Jeanette Hernandez, as well as administrators supporting the process. And we really focused on building trust across our communities while also laying the groundwork that will help us to start our new school in the 21-22 school year. And with that, I'm going to pass it over to Ms. Hernandez.

[5893] SPEAKER_41: being board of trustees, superintendent, and community members. So as a design facilitator, I had the privilege to work with the network community, the Newark, sorry, community of parents, teachers, and district office staff over the last five months. I just wanna say it was an incredible experience, and I just feel really privileged that I was able to partner and get to know the parents, the teachers, the principals, and partner with the district staff. So I'm gonna provide a brief overview of our accomplishments. So the products that came as a result of the design team were due to their dedication and diligence to creating a new school community. But I just want to talk about the unwavering commitment by all the members as evidenced by near perfect attendance. A few of the parents that were not able to attend, I mean, not able to attend from home, they actually joined from Zoom on the soccer field or the baseball field. So it was incredible. And what I really want to emphasize is the relational and the immeasurable work that we accomplished together. One is we had a space for collaboration to come together in a gracious space to discuss hard issues. Two is we had an opportunity to start building relationship across site and create trust among the members. And that was really important because we had to make some really hard decisions. And three was the ability to come to consensus as a group. And that was just evidence that we voted the design team actually voted unanimously on a school name. So just really proud of the work that we did as a team. And with that, I'm gonna pass it on to Ariel.

[5987] SPEAKER_15: Thank you, Ms. Hernandez and good evening members of the board. As a core component of the design team, four working groups with equal representation from both Graham and Snow were formed. And those four working groups centered on the following topics, vision and values, culture and climate, instructional framework and design, and family engagement. And each work group developed a working document that was presented to the design team for input and consensus. And ultimately, the product from each of the working groups is what comprises the 41-page final plan for the design team to be utilized and also updated by the Coyote Hills staff. As we know, it's a living document, as mentioned previously. and also by Principal Tomasini. If we look a little specifically at each of the three working groups that we focused on at the start, vision and values identified four core values for promoting students and the instructional group, which I'll speak to momentarily, also align those values with skills for students that attend Coyote Hills and that ultimately promote. The four core values that serve as the basis for Coyote Hills Elementary and the students are equity, empathy, problem solving, and perseverance. And in addition to the core values, the vision and values work group created a draft of a vision statement that was then brought to the design team. And the final product of the vision statement after the design team was able to provide input reads as follows. The vision of our school is to empower students to be lifelong empathetic learners, problem solvers, equity warriors, critical thinkers, and to persevere in a global world.

[6105] SPEAKER_35: and en Español. La vision de la escuela es apoderar estudiantes a ser empático para toda la vida, resolvedor de problemas, guerreros de equidad, pensadores criticos y perseverar en un mundo global. And next, I will give you a little overview of our culture and climate work group. Our culture and climate group identified five key focus areas that we want to make sure we focus on as we build and promote a positive learning community next school year. We identified some of the opportunities we want our students and school community to have. As well as some of the specific activities that we started to calendar for events that we'd like to do next year. So we looked at social emotional learning, relationship building, student leadership opportunities and clubs. events, activities and celebrations that we'd like to have throughout the school year, and communication between across the school community. So with between staff members, between students, students to staff members, as well as with our parent community and other stakeholders. And then as I shared, so once we identified some of the opportunities and activities that we wanted each of those different focus areas to promote, then we also began to put those on a calendar that will continue to be added to and edited next school year.

[6205] SPEAKER_15: And finally, the instructional framework and design group, which I had the opportunity to co-lead. And one thing I would say, not only about this group, but about all the groups, was the emphasis placed on process and voice from both school communities, which included, as mentioned before, parents, both certificated and classified staff, and really place an emphasis on honoring what was in place respectively at Graham and Snow. And so to that end, we started by focusing on the top five assets of each school community. We conducted a broad analysis and we tried to draw correlations around what common threads could be kept for Coyote Hills Elementary. We then identified essential district curriculum and what was site specific. In other words, what is being supplemented at each of the respective sites And interestingly enough, there was overlap. Overlap from both Graham and Snow, but also unique curriculum that staff felt strongly about keeping. And so that blend and that result is ultimately the product of the instructional framework as we went from broad to specific. And finally, using the values from the vision and values group that we started with, aligning them with the skills that we want our fifth grade students the year after next to promote with. as well as the values are essential features for the new Coyote Hills staff to unpack. And finally, just to reinforce that, again, this is a living document. It can be a lot of information, 41 pages, but at the same time, really hones in on essential aspects of those three working groups and allows the staff to then make informed decisions about what best meets the students needs that make up Coyote Hills, which is ultimately the point is to contextualize it and make it genuine for the Coyote Hill staff that comes together.

[6326] SPEAKER_35: And our family engagement group focused on creating a culture of caring and love. We recognize how important it is to listen to our parents and the community. And so this group looked at ways to engage in art with our parents, create opportunities for parent education, as well as creating partnerships with our families in order to include them in their students or in their child's learning experience. And for our final design team meeting last week, we had the opportunity to meet together for the first time in person. And so we chose Coyote Hills as our meeting location. And so we got to share a sparkling apple cider toast. We had the opportunity to explore the resources that Coyote Hills has to offer to our community and our students. And we had opportunities for reflection and just continuing to build community together. And so I do want to thank all of our design team members again for all of their hard work and dedication towards this process. It's been a long six months and it's just been such an amazing opportunity to be a part of this work as we grow our community. And so on behalf of the design team and as the principal of, as the first principal of Coyote Hills, I just want to say how excited I am for the upcoming school year and for the opportunity to continue this great work. And so we recognize that this work does not end with this design team work ending. You know, members of our team will serve as ambassadors of this work moving forward. And we'll just be great resources as we continue to work together and start out the new school year. So thank you.

[6436] Mark Triplett: Thanks, Principal Tomasini. Do you want to explain the coyote?

[6441] SPEAKER_35: You'll see that, yes, some of us have adopted just showing the coyote symbol. If you've ever gone to the Oakland Zoo or seen it at other places, they've got their quiet coyote sign. And so with Coyote Hills being our name, that's the symbol that some of us are holding up in that picture.

[6468] Bowen Zhang: Okay, thank you for the presentation. Any comments from the rest of the board? Member Martinez?

[6482] SPEAKER_44: Member Martinez? Member Nguyen was first.

[6484] Bowen Zhang: Okay, Member Nguyen?

[6487] SPEAKER_49: Okay. Thank you, Member Martinez. First and foremost, I just would like to thank the entire design team for putting long hours and tremendous effort in coming up with a plan for the coming school year. So that was very much appreciated. I know how hard the work was and and guys all succeeded and and I just wanted to say thank you. And then I do have two questions in regards to the doc. the documentation itself. On here, there was listed that there was five top assets from I'm assuming that from Graham five and from snow five. But I do see top themes, but the actual top five assets were not identified. I may have missed that. So if you can clarify that, and then also, was there a top five that that was determined that would be carried over from, I'm sorry, the five, or the assets, or the top themes, were there five specific ones that would be being brought forward or moved forward to next year, I'm sorry, to start off the next year? And then the second question I have is, Under section three merger curriculum, it says what exists at each site. So we do see that it's laid out. And then the second question is what will we commit to as a school community? Has that been determined yet? Or I know that it has been identified here on the chart, but has that been determined as to what, what is going to be, what will Coyote Hills Elementary commit to in terms of the curriculum? So those were my two questions.

[6618] SPEAKER_15: Thank you, Member Nguyen. I think they both pertain to me, and I'll also turn it over to anyone else that wants to contribute afterwards. To answer your second question first, so the merger curriculum, the school will continue with district adopted curriculum. So for instance, for mathematics, Big Ideas Math and Lucy Calkins for reading. There are supplemental curriculums that they were using at each respective site that the instructional team recommended, but that ultimately will be determined at the site level by the school site council in terms of using site funds to support that supplemental curriculum. But all of the district adopted curriculum will be used at all of the elementary sites next year. The top five assets, there are themes, as you mentioned, And there's also a T-chart in there, and I don't have it in front of me, so I don't know the exact page number, with the top five assets. First, it lists snow, and then it lists grams on consecutive pages. I could follow up with the exact page numbers. And ultimately, we use that with various activities. We did a brainstorm, and then we also ended up doing a final activity. where we drill down in terms of what that would look like for a classroom teacher in the room, in terms of what instructional model they would use, what engagement strategy, and ultimately, what skills they want the students to learn. That's a long answer to say the ultimate product wasn't a top five at Coyote Hills. We just used the top five assets from both Graham and Snow as a starting point, but we didn't identify a top five for Coyote Hills.

[6730] SPEAKER_35: And then I'll just add, so the page number for the top five assets is page 25 on the document. There's a link to each school's respective top five assets that were identified. And then I was just going to add that the assets and themes were considered as we did our planning for our school site funding for next year for our site plan. So just as one example, both sites stressed that they felt that it's important for our school community to have access to an intervention teacher. And we were just as one example, we were able to be able to keep both Snow and Graham's intervention teachers so that next school year, Coyote Hills will have two intervention teachers. So we looked at the assets and themes as guiding work for our school site plan for next year.

[6780] SPEAKER_49: Okay. So just to clarify, I did click on the link, but it just gave me the same top themes. And although I do see a couple of them are highlighted in blue, so are those the top five for the school?

[6795] SPEAKER_35: Right, so the, oh, so yeah, so those documents then were, was all of the work and then the themes that are identified there, that was pulled from that, from those documents. The yellow highlighted pieces are the ones that stood out the most or had the most support from our ELAC teams and school site council members.

[6818] SPEAKER_49: Okay, thank you.

[6821] Bowen Zhang: Member Martinez.

[6825] SPEAKER_44: Thank you, President Zhang. So thank you for the presentation.

[6829] Elisa Martinez: I just wanted to say that this has been a long road, and we gave you all a very difficult task. And it's obviously not just the folks here on the screen, but it was a very large team. And I just really wanted to recognize the fact that, again, this was not going to be easy. And we've seen it, right? We've seen both school communities experience a sense of loss. They may be different, but there was a sense of loss. And I was really encouraged with that last picture that you all showed, you know, where it's coming together to accept and to promote your new identity. And again, you know, I think that the kids will take our lead as families, as parents. And again, we saw that with Bunker and Milani into, I mean, Birch Grove. And, and hopefully you have the same success that we've seen in that community where kids are thriving, and it was immediate acceptance of their new identity and they were very proud to show it off. So, you know, I would recommend and encourage any activities that we can do to really start to, you know, T-shirts, whatever it is to make sure that folks, you know, really see that, hey, we're in this together and we're going to make it work. So thank you so much for all the hard work.

[6915] SPEAKER_15: Thank you, Miss Martinez.

[6917] Bowen Zhang: Member Hill.

[6920] Aiden Hill: Yeah, I just want to echo member Nguyen's and I remember Martinez's comments. So, I mean, great job, great presentation. And I can see that you guys did a lot of work and tried to involve a lot of stakeholders, which is great. And definitely, you know, came together as a group. I mean, so that's wonderful. The only encouragement I would give you, I think many of you know that I'm kind of a metrics guy. And so, I think you have done good work in terms of beginning to define success I think where it starts to get more challenging with any effort is how do we then convert that into a metric, a measurement? And then how do we track that? And then what are sort of the, you know, the bands or, you know, kind of the trigger points to say, yeah, we're definitely doing great, or no, you know, we've got challenges, we need to make some course corrections. And so as you continue this process, and maybe this is in your, the body of your document and maybe you just haven't discussed it in detail and I haven't had a chance to look through the details, but if you can just continue to really push just to say, okay, how do we really define success? How do we measure it? How do we track it? How do we identify when we are achieving it or when we need to make course corrections? I think you'll be on the road to greatness, so thank you.

[7002] Bowen Zhang: Member Grindel,

[7004] Terrence Grindall: Yes, thank you. I really just want to thank everyone for all the hard work and for the focus on creating a consensus and building a strong team. So I just want to compliment you on the work that you've done and to thank you.

[7019] Bowen Zhang: Again, thank you everyone for the hard work. It's a very difficult job. Like I said, both community experience a sense of loss, but I'm glad that we can come together and be ready and be prepared for the better future. Okay, moving on to Old Business, 4.1 LCAP membership roaster, Superintendent Triplett.

[7043] Mark Triplett: Thank you, President Jun. So this is, I believe we may have Ms. Cervantes-Folk coming in, who can also speak to this if necessary. But essentially there was a change in a couple of members of the LCAP parent advisory committee during the year and so as you recall the board approved the roster I believe it was sometime in the middle of the year and after that a few members had to leave and new members were selected from the school sites following the regular selection process and so we're just bringing that back to close the loop on that and have that approved by the board. In addition, we did wanna bring forth this idea of if the board is okay with it, that the board gives the district permission to make changes to the roster and to be able to publish the roster during the year if there are changes to the members. without having to bring it all the way back to the board for a new ratification. But that's, of course, up to the discretion of the board.

[7125] Bowen Zhang: Questions on the board? Member Buol.

[7132] Aiden Hill: I can understand, Dr. Chippewa, your desire to not have to constantly be update or having a a list of members ratified whenever there are changes that could become very cumbersome. The only maybe comment or request that I would have is that as there are changes, if there's a vehicle for communicating that to the board, that would be great.

[7154] Bowen Zhang: Thank you. Member Martinez.

[7161] Elisa Martinez: Yes, sorry, along with Member Hill again, I agree that as long as there is a way of communicating. So I was just going to ask if the, I believe this information is posted on our website, right? It's because of just on the LCAP tab.

[7175] SPEAKER_44: So to the extent that that's where you would update and everybody knew that's where they need to go look, I think that's fine.

[7183] Mark Triplett: Yes, that's correct. It is published and that was sort of part of our issue is that we published it and then with the changes, then it was outdated and not accurate. So yeah, we would we would continue to publish them and it would also give us we didn't want to publish something that then hadn't been changes that hadn't been approved by the board. So that would enable us to publish it in a more expeditious manner.

[7209] Bowen Zhang: So I want to weigh in on this. I think we have a tradition, a history of approving these things. I can make a compromise to bring this in as a consent calendar, but I still think the board should retain the authority to vote on the roster change. That's my opinion. We can do it via consent calendar, but yeah, I think we should still vote on this. Other board members? Seeing none, anybody ready to make a motion?

[7243] SPEAKER_49: I move to approve the LCAP membership roster as presented.

[7248] Bowen Zhang: I'll second it. Member Martinez, how do you vote?

[7255] SPEAKER_43: Yes.

[7256] Bowen Zhang: Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[7263] SPEAKER_43: Yes.

[7265] Bowen Zhang: My vote is yes as well. Motion carries with five ayes. on rosters being updated.

[7271] Mark Triplett: Thank you, President Cho. And if I may, can I just make sure I'm clear? Because I want us to be sure that we're following the right direction from the board. Does this mean that we can publish the roster, a corrected roster, without the board approval? Or does it mean that we do need to bring back any changes in the roster for consent approval?

[7294] Bowen Zhang: Yeah, I mean, my preference is consent. But I don't want to hear the rest of the board.

[7301] Terrence Grindall: I don't believe that, I don't believe that, I don't believe that the board needs to see this even on consent.

[7311] Bowen Zhang: So I guess we got three members, member Hill, member Martinez and member Quindle that just stated that the board doesn't need to see this. So I guess that's the opinion. I mean, if that's the case, then I guess just get an email from the superintendent when there's a roster change, then I guess we don't need to see it in our meeting.

[7329] Mark Triplett: Okay, thank you for that direction. And we will post the roster, any roster changes as we've been doing on the website.

[7339] Bowen Zhang: Okay, moving on to new business 13.1, resolution 2020.21-039, LGBTQ plus Pride Month, Superintendent Triplett.

[7352] Mark Triplett: Thank you, President Jun. I'm going to turn this over to Assistant Superintendent Pierce-Davis in a moment, but I will say I wanted to I think it's timely that this is coming up during Pride Month. And also, this is in response to member Martinez bringing this up as in a prior board meeting as a request for us to to attend to. So without further ado, I'll turn it over to Miss Pierce-Davis.

[7384] SPEAKER_37: Thank you, good evening, everyone. I had a student with me that was gonna participate in presenting today, but unfortunately he was unable to make it. But I do want to honor the fact that this resolution really was brought from member Martinez, but really taken up by our students who provided feedback as well as direction. This resolution also is really a county wide effort at this time. So I want to recognize that together Castro Valley pride Livermore pride and Oakland pride are working with Alameda County districts to adopt these resolutions to recognize the month of June is pride month. Some districts that are included in this or Alameda. County Office of Education, Pastoral Valley Unified, Hayward Unified, San Lorenzo Unified, New Haven Unified, Pleasanton Unified, Piedmont Unified, Dublin Unified, Berkeley Unified, Berkeley, Albany, San Leandro, Sinaloa Glen, all anticipated at some point putting together something in June. I believe they all have, but I need to double check, as well as Alameda Unified School District. So without further ado, we do have the resolution. We are excited to present it tonight, but obviously there is action that needs to be taken by the board first.

[7476] Bowen Zhang: Member Hill.

[7478] Aiden Hill: Yeah, so I wanna thank Ms. Nicole Pierce for looking at this and your efforts. But as we discussed in a prior board meeting when we had the AAPI, resolution. So let me preface this by saying my comments have nothing to do with the LGBTQ community. I have many friends and deep relationships in the community. And so my comments here are not a reflection on this topic at all or on celebrating June as LGBTQ month. The larger issue that I have is I think that the district is misusing the resolution process. And I expressed this concern at the last time with the AAPI, and there were other community members that had spoken out about that, Ms. Delight-Evans. And I think that the challenge is, is that we shouldn't be having the district formulate unilaterally resolutions Most importantly, without broad community input, but also without, you know, essentially the board being involved in deliberating and discussing as well. And if I think Mr. Light Evans shared in the last meeting, she felt that she hadn't been given an opportunity and the community hadn't been given an opportunity to comment on the Black Lives Matter resolution. She also commented on an inability to participate in the AAPI resolution. And I think that the challenge is, is that there's oftentimes language in there that is not broadly agreed to. And some of you may know, some of you may not know that my wife is actually a proud Japanese first generation immigrant. And she actually disagreed with a lot of the language that was in the API resolution. And I think that there is some there is some differences of opinion about the language that is in this current resolution. And I know for a fact that not everybody in the LGBTQ community would agree with all the language. And so I really think that we need to take a step back and figure out how we can start to have board officially saying, yep, this is something we want to explore, creating a process for broad community involvement and for Putting language together and for and then ultimately having that come and brought back and so that's at a large. You know, you know, I guess a generic viewpoint. The other thing that I'm a little bit challenged by and this is and again I want to make sure that I'm that I'm using my words very carefully here. So, We have a lot of things that are going on in our district. And we the board have every year articulate for the most part what the priorities are through essentially the objectives that we established for the superintendent. and this document is publicly available, everybody knows about it, right? And I think that we need to really be hewing to the items that are in the agenda or in those objectives and make those first and foremost our priorities. And if we look at what is in the document from this past year, we've got four categories. We've got fiscal vitality, meaningful community engagement and two-way communication, promote a focus on continual improvement of teaching and learning, and exceptional learning environments. And if we look at, we were very specific as a board about what our priorities were. In area one, we had three topics or three items that we were looking at in terms of fiscal vitality. We were saying, put a resolution together to make sure that we've got appropriate reserves. We did that. Second bullet point develop a plan and implementation timeline to eliminate the structural deficit. We have not done that right on the third bullet point is build and implement a strategy for maintaining or increasing enrollment. We have not done that. If we go on to the second area. We had an objective that says develop an interactive website to inform and engage the community. We're working on that, but we have not done that. And so I think that we really need to be focused in all hands on deck with the things that we've got to do. If we look at the third section, we've definitely made some progress there. It was a graduate profile. I believe that Dr. Triplett and others are going to be presenting Ms. Cervantes-Falk. And from what I kind of see, it looks like they've done a really good job. I think we're about to see more. So that's great. But there are some other aspects that were identified in the goals that maybe are worrisome, apex, et cetera. So I think again, we are kind of this resolution mechanism where we're seeing so many resolutions introduced unilaterally by the district. I just don't think it's appropriate. And so I really think that we ought to table this. And I think that we ought to have actually a whole special session after we come back in August to take on the topic and get CSB, formal CSB guidance around how should we as a district be approaching resolutions, what's the best practice, et cetera. Because right now it doesn't seem like we're getting the broad collaborative input that we need to really put together effective resolutions. So that's my input.

[7809] Bowen Zhang: So actually for this time, I'm actually ready to vote on this. However, I do want to say that some of the things that member Hill just said, I do think going forward in the new year that the board should take a more proactive role when it comes to shaping and developing and creating these resolutions. But on this topic, I'm ready to vote on this unless any other board member has other objections on this. So I'm ready to make a motion. Any objections on this?

[7845] SPEAKER_44: No, I would like to speak, President Jean. And to my hand up, thank you. And I think it's important to recognize what we're doing here.

[7858] Elisa Martinez: First of all, I think we really, to your last statement, my recommendation is that we really consider our overreach and our desire to for the board to approve everything. This is not the typical way a district operates. And I think once again, there is a need for continued board education. So I really encourage that we get more of that, especially those that haven't had the opportunity to go through it. But as I was thinking about the prior members discussion or reminding us of the goals, the tactical goals that are before us. One thing that comes to mind is, our district mission and vision, and specifically our core values, which are underlying and continuous, regardless of what the yearly goals are. And I'm sorry, because I'm trying to contain my emotion. This is a very important topic for me. At the end of the day, sometimes we forget who we're serving. And we are not serving everybody. We're not going to please everybody. Believe me, there's a group of people you're never going to please. But the people that we are here to support, as elected officials, our students, and our staff, and making sure that we are creating a safe environment where they're going to thrive. And I encourage all of us to go to our website and review our district core values, talking about embracing diversity, talking about academic excellence and equity for all students, regardless of race, color, religion, gender, sexual orientation, And for those of us who may take this for granted to say that, wait, why are we even talking about this? Isn't that all behind us? I encourage us to join some of these affinity groups where our kids are still facing this.

[7971] Bowen Zhang: Actually, I do want to remind member Martinez, the affinity group discussion was over from two weeks ago. So I hope we don't really go back to renegade what happened.

[7981] Elisa Martinez: Point of order, I'm speaking and I'm not, challenging that. What I am challenging is our own refusal and our own ignorance.

[7990] SPEAKER_44: And I'm speaking personally.

[7993] Elisa Martinez: The reason I brought this and I and I mentioned this, I may say, as you know, a 50 something year old woman, oh, you know, everything's fine. And I don't have a problem with in this particular instance, with the LBGTQ community, or the Asian Pacific Islanders I can say that and I feel good about it. But what are we actively doing to show them we are supportive of them? So it's not, this is why we have a staff. This is why we as a board have an organization that says, please stick to our core values and please provide that environment that our kids need. We are not here to please member one, member two, member three that are never gonna be pleased. We are here to make sure we're supporting our kids. Thank you.

[8047] Terrence Grindall: Member Grundell. Thank you. I'll be brief. I agree with Member Martinez. She said it more eloquently than I could. I want to stress that what's important here is that by embracing Black Lives Matter and and this resolution, we're helping to support the educational environment. We're supporting our children, and we're making a better educational system. So that is what I'm in favor of, and that's really the metric that I want to see in looking at these things, is how can we fulfill our mission and vision, and this is part of that. Thank you.

[8096] Bowen Zhang: So I move that we recognize June as LGBTQ plus Pride Month. Can I get a second?

[8106] SPEAKER_49: I second that.

[8107] Bowen Zhang: Seconded by member Nguyen. Member Martinez, how do you vote?

[8111] SPEAKER_43: I vote yes.

[8113] Bowen Zhang: Member Grundahl? I vote yes. Member Hill?

[8119] Aiden Hill: I'm abstaining on this, and as I mentioned, it's not because of the topic, it's because of the process.

[8124] Bowen Zhang: I see. Member Nguyen?

[8126] SPEAKER_44: Point of order. Point of order. Yeah. President Jeong, the only reason for abstention is if there is a conflict of interest. Otherwise, we must vote.

[8136] Aiden Hill: That's not correct, ma'am. And you gave me incorrect advice the last time this happened, and I'm not going to take it this time. I'm abstaining.

[8146] Bowen Zhang: Member Nguyen?

[8148] SPEAKER_43: Yes.

[8150] Bowen Zhang: My vote is yes as well. Motion carries with four ayes, and member Hill abstained. He explained his reason already. Point of order, President Zhang.

[8160] SPEAKER_47: I will have to agree with the member present on this. It is required. However, we're not going to force any member to do anything, but the rule that member Martinez stated is correct. We will continue with the motion as is.

[8176] Bowen Zhang: Moving on to NUSC graduate profile. 13.2, Superintendent Triplett.

[8182] Mark Triplett: Thank you very much, President Jeon. So we're going to jump into this topic of the graduate profile. I believe we have some staff members who are going to be joining us to present. And I'm going to put up the deck in a moment.

[8199] SPEAKER_47: Oh, sorry. Sorry, I apologize.

[8204] Bowen Zhang: I apologize, there is a public speaker, I just realized.

[8208] SPEAKER_47: No, actually President Zhang, I do apologize for, nevermind this earlier, resolutions like this, like these, we read.

[8215] Bowen Zhang: Oh, right, right. But I just realized, 13.1, I think we do have a public speaker, is that right?

[8221] SPEAKER_47: Yeah, actually the speaker is not present.

[8223] Bowen Zhang: Okay, I see, I see. Yeah, we need to read the resolution.

[8227] SPEAKER_47: One second, I will get it for you.

[8229] Bowen Zhang: I apologize. I will start. Resolution 2020.21-039 Lesbian, Gay, Bisexual, Transgender, and Queer LGBTQ Plus Pride Month. Whereas it is policy of the Newark Unified School District that all persons, including those who are lesbian, gay, bisexual, transgender, and queer, have an equal and non-discriminatory opportunity for a quality public education experience. and whereas many lesbian, gay, bisexual, transgender, or queer youth and youth perceived to belong to these groups still face harassment and physical violence in communities. And member Nguyen.

[8272] SPEAKER_49: Whereas the Newark Board of Education believes that the rich variety and diversity of families and communities is one of Newark Unified School District's strengths, and furthermore, believes that a family is a supportive unit composed of various genders, orientations, cultures, races, and ethnicities, and... Member Hill, if you want to... So that's the...

[8305] Bowen Zhang: I think the fifth whereas the Newark Board of Education values and welcomes.

[8309] Aiden Hill: No, the fourth. Where it's the Newark Board of Education?

[8319] SPEAKER_49: Yes.

[8320] Aiden Hill: Okay. And so, and just to be clear, right, so I, you know, I'm abstaining, but I believe in many of the sentiments, this particular one I do believe in. So I will say this one, whereas the Newark Board of Education believes that the rich variety and diversity of families and communities is one of Newark Unified District's strengths, and furthermore believes that a family is a supportive unit composed of various genders, orientations, cultures, races, and ethnicities, and.

[8350] Bowen Zhang: Member Grindel.

[8353] Terrence Grindall: Whereas the Newark Board of Education values and welcomes diversity of our student body, our teachers, our staff, our administrators, including the diversity of sexual orientation and identity in our community. And whereas, or and.

[8368] Bowen Zhang: Member Martinez. I think you're on mute.

[8379] SPEAKER_44: Oh, sorry.

[8381] Elisa Martinez: Whereas the Newark Board of Education has made a commitment to achieving, fostering, and valuing diversity in our staff, our school population, and in our curriculum, and?

[8393] Bowen Zhang: Can you say one more?

[8395] Elisa Martinez: And whereas Newark Unified School District adopted curriculum materials comply with the FAIR Act, ensuring all groups, including LGBTQ plus community, are represented fairly and accurately, and?

[8408] Bowen Zhang: Superintendent Triplett?

[8412] Mark Triplett: Whereas the Newark Unified School District recognizes that an inclusive education should include topics such as queer history, the intersectionality of queer history with other marginalized communities, and representations that balance the trauma and joy of experience by LGBTQ plus communities, and?

[8433] Bowen Zhang: And that's the assistant superintendent, Pierce.

[8439] SPEAKER_37: Whereas the Newark Unified School District recognizes that continued education as it relates to the needs of our local LGBTQ plus community, spanning pronoun use to identity development is a critical component of our district mission and.

[8455] Bowen Zhang: This one I said, how about Miss Gutierrez.

[8462] SPEAKER_47: Whereas the Newark Board of Education wishes to note and support the variety of celebrations recognizing Lesbian, Gay, Bisexual, Transgender, and Queer Pride Month around the nation and throughout the state of California during the month of June, and.

[8476] Bowen Zhang: Ms. Ingham-Watters.

[8478] SPEAKER_42: Therefore, be it resolved that the Newark Board of Education and Newark Unified School District proclaim June 2021 Lesbian, Gay, Bisexual, Transgender, and Queer Pride Month and we'll fly a rainbow flag at each school and facility within the Newark Unified School District throughout the month of June to signify support for the lesbian, gay, bisexual, transgender, and queer community.

[8506] Bowen Zhang: Approved, passed, and adopted by the Board of Education of Newark Unified School District this 17th date of June 2021. By the following vote, four ayes, one abstain. Thank you. I guess Miss Pierre actually has a bright flag in front of her. Okay, thank you. Moving on to NUSD graduate profile, Superintendent Triplett.

[8537] Mark Triplett: Okay, thank you, President Chun, and thank you all for catching that and us being able to read it out. I think it's really, really wonderful. So this next agenda item is related to the graduate profile. I'm going to put up the deck. And then we also have some staff who are with me tonight that are going to be presenting on this. As you recall, we've been, I hear an echo. Is someone still unmuted? Okay, thank you. As you recall, we have been working on the graduate profile throughout this year, have engaged many, many different stakeholders. Staff will speak more on that in a moment, but we are excited to finally be able to bring to you the culmination of all of those engagements and the characteristics that have been finalized and are ready for your vote. So you can see here that during the starting in November, where we had a graduate profile kickoff, we've had an amazing amount of different engagements with many different stakeholders, communities, parents, teachers, principals, students. business owners, and we followed a process through April, and actually we did end up going into May to identify characteristics. We're also really grateful for the engagement that happened with this board and the ideas that were generated there. So I will turn it over to, I believe, Ms. Revasura, who's going to speak next about this process and where we've come.

[8642] Jodi Croce: Good evening, everyone. Leonore Abecura here. I'm so excited to join Dr. Triplett, Jan Hamilton, and Ashke Acosta to share with you the final characteristics that was a product of our collaboration over six months. First, we're gonna go back and give you a review of what we did, starting with the engagement session with this board. So what you're going to see right now is your the product of your collaboration with each of you chose the character, the five characteristics that you felt a new work graduate must have when they graduate. And each of you put them in a sticky note, you picked up the color and all of your ideas are here. After you did that, you came to consensus. Next slide, please. And you chose the top five from all of those characteristics that you did. And you came up with critical thinker, problem solver, results oriented, empathetic, compassion, effective communicator, and resilient. And after each characteristics, you assigned a descriptor or a skill that would further define that characteristic. So for each of the engagement sessions we went through, we collected similar data. We were able to put this all together in a big file Next slide, please. We had seven engagement sessions and a total of 151 participants. And from all of those 151 participants, the top 15 are highlighted here. These were the responses that had three or more votes. If you'd like to see the raw data that's actually linked to this slide, it's called the GP Data Collection. So when we had this 15, we then moved further and met again with the design team, the group that met with us at the kickoff in November 10, the very first group. We met with them again in early May. And next slide, please. And I'll hand it over to Ms. Acosta.

[8780] SPEAKER_33: Perfect. Good evening, everyone. As you can see, on Tuesday, May 5th, gathered together all of our final graduate profile team members and did a round-robin brainstorm. On your screen in front of you is some of the collective data that we identified as being over and over again from all of our input sessions that we held through the community, staff, families, students, and staff members. Next slide, please. This is just a continuing of group four. So when they broke out in the round robin brainstorm of what people were thinking was a main characteristic and skills that our students should have when they finish new unified school district and graduate in 12th grade. So we go to the next slide, please. So then in order to find consensus, we took groups one and two, and grouped them to group A, groups three and four became group B. and group five and six became group C. And so when they were broken out in their breakout sessions, they collaborated to reach a consensus on their top five characteristics. Let me tell you, this has been a wonderful process that we've been able to watch and guide our community through. And it was very difficult to narrow it down to five. So we were actually able to open it up to six, just because it was so difficult for us to eliminate one in the elimination process. We can go to the next slide, please. So as you can see here, group A, which was teams one and two, these were their top five. Integrity, critical thinker and reader, motivated, creative problem solver, effective, collaborative, and communicator. Group B had some similar ones. So they had effective communicator, creative, empathetic, resilient, has grit and integrity. And finally, we have group C, which was groups five and six. They were resilient. 21st century problem solvers, communication, integrity, and empathetic. So this was very, very hard to narrow it down. But now as we move on to our final slide, you will see the ones we came up with and we agreed upon. So our final selection for Newark Unified School District's graduate profile are being a critical thinker, a creative problem solver, An effective communicator with integrity, resilience, and empathy. So I'm just going to go into it a little bit longer so you guys can hear. So critical thinker. Some of the characteristics are being collaborative and effective communicator, understands two different viewpoints, sees the big picture overall. We feel that it's very important, all of our students, when they walk out our door, that they're be a critical thinker and be observant as they move on in their careers and path in life. Next slide. Next we have a creative problem solver. So to be engaged, to be an active, empathetic listener, to be a critical thinker, to be logical, to be able to work collaboratively and willing to learn from their mistakes. It's very hard for us to be able to obtain the skill to become a creative problem solver, but we feel that it is important that all of our students have this skill in their toolbox to be successful.

[8997] Jodi Croce: Next slide, please. The next characteristic was effective communicator. And the definitions or the descriptors that brought up by the group were articulate, they're good listeners, just change makers, they learn how to disagree politely, they're self advocate And this was something that actually a lot of the parents spoke about, being self-advocate, being able to speak up for themselves and be able to ask. So they also wanted to be assertive, but that all fell under being an effective communicator. And integrity. And integrity had to do with being honest, diligent, being willing to struggle if that is where you are. These were words we actually took from the data collection, and specifically, they came directly from the participants.

[9058] SPEAKER_33: Next, we have resilience. To stay on course, doesn't give up easily, meets deadlines, demonstrates best efforts, and learns and grows from setbacks. Next slide, please. Empathy. Empathy was also showing that our students care for one another, that they're compassionate, that they listen to understand, they're socially aware, they were bilingual and bicultural, and things of others' feelings. The staff recommends that the Board of Education approves the final six characteristics of the graduate profile as we've provided for you today.

[9101] Mark Triplett: All right, thank you, Ms. Acosta and team.

[9104] Jodi Croce: Dr. Triplett? Yes. At this point, we'd also like to share with you the designs created by one of our students at the high school, Guadalupe Morales, and Dr. Hamilton will actually present that to you. And we're also going to be able to hear from, we're going to read or hear from Guadalupe, what her inspiration was for the designs.

[9129] Mark Triplett: Terrific, yeah. I was just going to say, President Chen, so the ultimate vote would be on those six characteristics, but we did want to share a little preview of some of this amazing work that a student has done in preparation. OK.

[9152] SPEAKER_16: Good evening, everyone. So I'm very excited to present these designs this evening. Obviously I'm honoured also because it's come right from one of our students, Guadalupe Morales, who's a Newark Memorial High School student. She actually was involved in the entire process throughout the graduate profile. She was extremely committed and her contributions were truly remarkable being a full-time student at the high school and coming to a lot of our meetings and contributing. So this first slide is really like a puzzle, has integrity, effective communicator, resilient, creative problem solver, empathetic and critical thinking. And so she states, my first design is shown to be a puzzle that is connected in each piece, the characteristic connect and the form of Newark Unified School District graduate. At first, a graduate might not have all of them, but throughout the journey of education, it will build up little by little to prepare for the outside world and a successful future. Guadalupe Morales. Next slide, please. In this particular slide, she's personalized it and she's added the mission for Newark Unified School District. And she depicts four very happy graduates. Just recently, a lot of our students have graduated. My second design is based on people of different colors and the fact that they can be successful and graduate with a mindset set to face any obstacles. Another thing I felt was important for this design was to add part of Newark Unified School District mission statement, since there is a clear goal that related to the graduate, and that's Guadalupe Morales. And finally, she really truly saved the best for last, and clearly she's depicting a Bay Area icon here. And the third design is my favorite since working on it, my main goal was to express a road, Roads do have endings and can make turns like in your life. You can turn to a new path or another experience, but you keep going forward. If necessary, you'll need to continue to make more turns or reroute to get to the final destination and clearly to success. Thank you.

[9298] Mark Triplett: All right, thank you staff members for all of the work that got us to this point. And so I believe now President Chun, any questions or any motions?

[9310] Bowen Zhang: I mean, obviously a lot of hard work and the board also took, the board also participated in one of the rounds in a trial study session. So I just want to thank everybody's hard work, member Hill.

[9326] Aiden Hill: Yeah, thank you. Yeah. And I just want to echo President Zhang, your sentiments. I think the team did a great job, very thorough, you know, very, you know, collaborative, lots of input. And so I think it's wonderful. And I think those characteristics are really meaningful. Again, as you guys, you know, as I keep saying, I'm a metrics person. And so I would say maybe the next step would be great. If you look at, for example, in State of California teaching standards. A lot of times you will see dimensions and you will have a rubric and you will have, you know, a four or five level rubric where it will talk about, you know, sort of on the, the, the emerging stage, all the way to the proficient stage. And it might be great as a second round for you to think about how can we take those graduate profile elements and then sort of define, you know, what are the beginning, you know, shoots that are coming up and then how do we build on them and build on them until people become really exemplary. So, but again, wonderful job, thank you.

[9386] Bowen Zhang: Member Grindel.

[9388] Terrence Grindall: Yes, I agree with member Hill that it's great work. I wanna particularly thank for the fantastic graphics. Very, very impressive. So thank you.

[9405] Bowen Zhang: Member Nguyen.

[9407] SPEAKER_49: I, too, have the same sentiments as our other board members, and I'd just like to thank staff on all their hard work in collaboration with the community and members outside of our community in higher learning. And I was so grateful to be a part of the process. My favorite part was to be able to work and in collaboration with the students that were involved in this whole process. So I commend you guys on a job well done, congratulations. And again, to also to Guadalupe for her amazing artwork that has dimension and depth into where she believes and we believe also our graduate should be headed towards. So thank you so much.

[9452] Bowen Zhang: Member Martinez.

[9457] SPEAKER_44: Yes, thank you.

[9458] Elisa Martinez: As all the other board members just mentioned, I would just want to say that I really look forward to seeing more as how, as now that we've got our profile, how this is going to shape, impact, form our curriculum, which is, this is where we first started with the idea of forming the graduate profile, right, that we needed to kind of set that path early on to make sure we were connected from the minute our first little ones arrived in elementary all the way through high school. So I really look forward. I know there's still a ton of work ahead. So, you know, anything we can do to help, you know, please don't hesitate to ask. And I also wanted to let Ms. Morales know that I also, design number three is my favorite.

[9507] Bowen Zhang: Thank you. I move that we approve the six characteristics of an NUSD graduate profile finalized by the graduate profile design team. May I get a motion? Oh, may I get a second? Sorry. I'll second. Seconded by member Martinez. Member Martinez, how do you vote?

[9529] SPEAKER_43: I vote yes.

[9530] Bowen Zhang: Member Grundell? I vote yes. Member Hill? Yes. Member Nguyen?

[9537] SPEAKER_49: Yes.

[9538] Bowen Zhang: My vote is yes. Motion carries with five ayes. Again, congratulations to our graduate profile design team for the hard work. And Ms. Guderes, I believe the previous speaker for our 13.1 item is back on. Can we bring in the speaker?

[9556] SPEAKER_47: Yes, of course, President Zhang. One second. Mr. Rose, can you please bring on, unmute Austin Bruckner. Hello, Austin, you may begin.

[9577] SPEAKER_25: Hi, my name's Austin Bruckner, and it's my privilege to be here this evening on behalf of Castro Valley Pride. Castro Valley Pride's an LGBT group that I've worked with for about 10 years on local efforts and initiatives to support our LGBTQ students and families. This year, Castro Valley Pride partnered with Livermore as well as Oakland Pride to work with local school districts to raise rainbow flags in each and every one of our campuses. To date, Cache Valley, Hayward, Union City, San Leandro, San Lorenzo, Piedmont, Sunol, Pleasanton, Oakland soon will be passing resolutions, all of which include not just a Pride Month resolution, but the act of actually raising a rainbow flag. Why is this important, you ask, during the summer? It's critical, as you can imagine. Many students have spent the past year locked away in homes that are often unwelcoming. Each and every week throughout the pandemic, many of those same students went to unwelcoming churches or had those really unhealthy and often unsupporting conversations at family dinner tables. As you all know, and I'm sure you all understand, your duty goes beyond, as trustees, goes beyond summer. It's to support those students each and every day. And that's what this resolution does, supports our LGBT students by raising rainbow flags at your school. It's a symbol when they drive by, no matter how uncertain or tumultuous or painful or unsupportive their home life may be, it's a symbol that it does get better and that Newark Unified School District stands with them. So I thank you for this and I'm confident and hopeful rather that you'll be supporting this resolution and really doing the work to go beyond the resolution, to go beyond flags. in the coming year.

[9693] Bowen Zhang: Thank you. Moving on to 13.3 Resolution 2020.21-040 Commitment to resume full-time in-person instruction in all NUSD schools beginning August 12, 2021. Superintendent Triplett.

[9710] Mark Triplett: Thank you, President Chun. So I'm going to turn this over to Miss Pierce-Davis in a moment, but I just wanted to to preface by saying that as we move towards towards the fall and as the governor and state come out with their revised guidelines. We wanted to connect with the board and really make sure that we were getting proper, we were understanding the direction of the board in terms of how we reopen in the fall. So many districts have brought forth this type of thing for the board to make a decision around. And essentially this is, resolution which I do not believe we'll need to read if passed but a resolution directing the district to be doing all steps to reopen in full based on the safety and health guidelines from the state in the fall. So without further ado I'll turn it over to Miss Pierce-Davis.

[9773] SPEAKER_37: Thank you so much. So my job this evening is really to provide some context around kind of the history that we've been going through, but also kind of the direction and anticipated direction that we see ourselves moving into. So obviously, there's been a lot of evolving understanding around COVID-19. I think the five key areas that have really surfaced from California Department of Public Health has been around the research and understanding, oversight and assistance, really around vaccines and vaccine availability, testing programs and the evolution of that process, as well as community transmission. Kind of a quick timeline or history really started with AB 86, but then our distance learning really initiated back in June. And with SB 98 around really kind of creating Ed code that define distance learning and gave direction for districts on how to engage with distance learning. We've seen that evolution over time. In May we saw some trailer bill language which started to hint at what we could anticipate for this coming fall 2021. And then when it was released we really started looking at specific items that were going to change and shift for many districts across California. One of them, specifically is around independent study. And so between May 18 and around mid June. What we saw is a lot of advocacy groups really trying to do a couple of things, really advocate for what they thought that schools should look like come fall of 2021, but also to advocate on behalf of different independent study programs, trying to figure out ways to make the program more rigorous, more set up for what we're coming out of this pandemic, more established and ready for that transition. Um, we were hoping to have more information as of June 15th, but it looks like the governor might need a little bit more time. So again, we still expect somewhere in mid June to get more information. But that still is outstanding as we wait for the state budget to be finalized. And again, this legislation and all this advocacy really becomes codified into law. So I'm going to share with you some of these changes that we're anticipating now. We are anticipating in fall that most students will return to in-person instruction. If they don't, then what we're anticipating is that this omnibus trailer bill will really direct us to think through independent study options sort of through virtual instruction so you'll start to hear district say things like virtual academies, it's all versions of what you know in the, in the trailer bill is referred to as independent study, no longer will you see things like hybrid instruction so you're no longer going to see schools offering both sort of a distance learning option, as well as an in-person option. Most schools will go back to in-person, and then districts will create opportunities and offerings for, again, for independent study or for virtual learning in a different setting. So what do we expect in-person instruction to look like? In all honesty, we still have a lot of questions, but we do anticipate that it'll look like five days a week, that we will return to full day bell schedules. It'll include things like lunch and recess and breaks, and we'll even include extracurricular activities. What are we not sure about? We're not sure about what safety protocols. We are anticipating that social distancing requirements will either go away or will be even shortened beyond the three feet that it is now. We anticipate that masks will continue, but again, all of this guidance will come out as the governor's plan is released. And then death shields as well. So we will continue to follow whatever guidance that we are given by our state and county leads. We also expect vaccine availability to shift. But again, we don't have a timeline. So this is all sort of guesswork. But we are excited to see the direction that we're going. Now, on the other side, what about independent study? Right. So these are this is kind of a summary of current regulations around independent study. It really is considered sort of an alternative to classroom instruction. It is available to students K-12, but there are districts that don't they're not required to offer independent study. And that might change. That may change. That may not change. It is based on voluntary enrollment. And oftentimes, we really discourage students with special needs from participating unless their IEP really allows for such participation, keeping within their requirements as they're guaranteed through law. So what changes do we expect to see? We expect the changes around how students can participate in person. It really will be at the request of the parent or guardian. And I'll talk a little bit more about that. There's going to be new requirements. similar to distance learning ed code. And those requirements will include daily documenting and weekly engagement, again, similar to what we saw in distance learning. But more specifically, health is specified as a reason for participating in independent study. However, the difference here is students will not have to go out and get a doctor's note or something like that. It really is up to the determination of the parent or guardian. If the parent or guardian believes that health could be a risk factor, they are allowed to ask for and seek out independent study. Again, there'll be additional conditions as part of district independent study policies. Things like it must be as rigorous as your in-person curriculum. There should be tiered re-engagement procedures. So if we're seeing students not able to participate or not showing up to class by way of attendance, There will be strategies that the district is expected to implement to re-engage those students back into their learning. We expect to see live interaction, so at least daily interaction with an advisor, and then once a week, actual synchronous instruction, which is not currently in the independent study guidelines, so that would be something new. And then we expect to see an opportunity for students to transition back. So if they start in a distance platform and over time, numbers continue to go down, safety no longer becomes so much of a concern for that particular family. They're allowed to seek back in-person instruction. However, students cannot be enrolled in two schools at the same time. That just does not happen. It's a state legislation. We're not allowed to do that. And so if students do choose independency option they have to be disenrolled from their current school, they'll enroll in the independence a program, and then they will be allowed back into their school, if there is space if there is not space obviously will open up an alternative location for them. There will also be updates to the written agreement, you know, small things such as you used to require a wet signature, now it can be done through virtual, everything from that to making sure that we continue to offer connectivity and devices to students in need so that they can access that learning and aren't expected to buy a computer or internet on their own. And there's also some academic supports for our priority populations as well. Finally, again, new requirements for just documenting. So there will be daily participation logs and engagement records to ensure that students are participating fully. So again, what is our anticipating program? This is not set in stone. This is what we anticipate is that there will be standard in-person instruction or there will be virtual instruction that's offered through our Crossroads program that we already have, that we plan on extending kindergarten through 12. Again, with an opportunity to re-enroll to in-person at current school locations, pending space availability, and again, really paying attention to our students with special needs, ensuring that the space and the program that we offer is in line with their needs and ensuring that they are getting the support required of their IEP. So our next steps is to continue to wait on this mid-June guidance. In the process, though, we have sent out an instructional interest survey for all those families watching tonight. If you have not taken it, please do so. So far, we have 1,500 families who have taken that survey. And out of that survey, about 96% have noted that they plan to return to in-person instruction. So just to give you kind of an idea of the direction that we are headed, that's it. And then we plan on having an additional town hall. We had a town hall in June to kind of go through a little bit more in detail what we just presented you tonight. And we'll do one again in July as we get more information from the state and continue to work with our partners on developing our crosswords independent study program. That is it for me tonight. If you have any questions, I'd be happy to answer.

[10320] Bowen Zhang: Thank you, Ms. Nichol, Ms. Pierce-Davis. I just have one question. I think I might miss the independent study part of the equation. So is that going to be asynchronous instruction or synchronous instruction? If it's a synchronous, do we have the proper staffing level for that?

[10338] SPEAKER_37: So it is for the most part, it is asynchronous. It is asynchronous work. The new guidelines, what we anticipate new guidelines from the new Omni Trailer Bill is that students will get a daily interaction with an advisor, but that could be a 30 minute, that could be an hour, that could be longer. And then once a week synchronous instruction. And so that would be with like their entire class. Let's say if it's an elementary and high school, it might be with their advisor group, things like that.

[10368] Bowen Zhang: And for that third party, I mean, for the independent study, the asynchronous portion, is that gonna be a third party application or that's a NUSD instruction?

[10379] Mark Triplett: Yeah, we're still determining that in partnership with our labor partners, but we will be having a NUSD teacher assigned to every student.

[10393] Bowen Zhang: Member Grindel.

[10395] Terrence Grindall: Yes, I want to thank the superintendent and staff for bringing this to us. I think it's very important that the students and parents in our district have a sense of certainty of what direction we're going in. And I think it's very important that we intend to move forward with all the proper safety precautions as outlined. that we intend to move forward with in-class instruction. It's the best, in my opinion, it's the best educational environment and it's best for the social and emotional health of the children as well. So again, I just really appreciate you bringing this to us at this point so we can send a clear message to our community that we're gonna be back to normal education as much as we can. Masks as required, dividers as required. I appreciate all the emphasis on health, but yet we're going to be back to in-person instruction. And I really appreciate you bringing this to us at this point. Member Hill.

[10465] Aiden Hill: Yeah. So, yeah, I mean, thank you, Ms. Pierce for the presentation. I think everybody knows I'm a current, I've just finished my first year of teaching. And I certainly, I think I speak for many teachers that remote instruction was very difficult and hybrid instruction where we were trying to be in the classroom, but also teach remote was even more difficult. And so I think many of us are welcoming the return to in-person instruction and wanna ultimately advocate for it. The only comment I have is that, you know, as just with the prior agenda item 13.1, I don't think that it's appropriate to address this item through a resolution. Again, I think we're misusing the resolution process, and so I really think that we ought to have a special meeting to explore this and to develop some parameters around how this, when and where it's appropriate to use the resolution.

[10530] Bowen Zhang: If no other comments, may I get a motion?

[10534] Terrence Grindall: I'd move. President Cheung, I'd like to move the staff recommendation.

[10540] SPEAKER_44: I'll second. I'd like to second.

[10542] Bowen Zhang: Motion made by Member Gundahl, seconded by Member Nguyen. Member Martinez, how do you vote?

[10550] SPEAKER_43: I vote yes.

[10551] Bowen Zhang: Member Gundahl? Yes. Member Hill? Abstain. Member Nguyen?

[10557] SPEAKER_43: Yes.

[10558] Bowen Zhang: My vote is yes. Motion carries with four ayes. Member Keohokalole, abstain. 13.4, bid award of landscaping and irrigation project, group one schools. Superintendent Triplett.

[10571] Mark Triplett: Thank you, President Jun. I'm gonna turn this one over to Ms. Dela Cruz, and I believe we also have our project manager, Mr. Caputo here. Is that correct, Ms. Dela Cruz?

[10583] Marie dela Cruz: Yes, Mr. Caputo will be joining us. Okay, thank you, Dr. Triplett and good evening board members. So this board item is a recommendation to award the bid for the landscaping and irrigation project for the first group of schools. If you recall back in August last year, the board approved a list of landscaping and irrigation improvement projects for most of our schools. This first group of schools will be for Birch Grove Primary, Birch Grove Intermediate, Kennedy, Schilling, and Lincoln Elementary. The landscape and irrigation projects are focused on curb appeal and the front of the schools. The projects are mainly to improve the landscaping at the front of the schools and to repair and replace, and in some cases, add irrigation systems. The construction period for this project is 35 days, which means that it should be completed for this first group of school around June 1st. August, mid-August, on or before or around when we go back to school. The next group of schools will be going out to bid soon, in the next couple of weeks, and that will include Newark Memorial High School, McGregor Campus, Coyote Hills Music, and also the district office. There is no scheduled work for Snow and the junior high school. So we received bids yesterday. We got some really good bids from three companies. And I'm going to have Ralph review those bid results with you, which we did include as part of the attachment on this board item.

[10718] SPEAKER_28: Good evening, members of the board, Dr. Triplett. please to help present this item tonight. These projects have undergone a competitive bid process. The projects were publicly advertised on May 28th and June 4th. We had mandatory pre-bid site walks on June 1st, 3rd and 9th. We received three bids. We are asking for the staff to or for the board to authorize staff to award the contract. Um, typically in the public bid process, bidders have, um, five days to either ask for relief if they feel they've made a mistake in their bid or for a second or third bidder to make a protest. Since the bids were yesterday, that window is still open. However, we have talked to the other bidders, and we don't see any reason for any bid protests. And this afternoon, the low bidder says he's confirmed his bid, and he is asking for a reward, but that window is still open. So that's why we're asking for authorization for Dr. Triplett and Ms. Delacruz to have that authority as soon as we make those confirmations. If there is any questions regarding the bid process or the scope of work, we're here to answer any questions.

[10805] Bowen Zhang: Member Hill.

[10808] Aiden Hill: Thank you, Mr. Caputo. Just a question, because I didn't look through your whole document. But in terms of the bid and irrigation, are we asking the bidders to look at basically water-saving solutions, given that we're now in, it seems, permanent drought territory. And if so, could you maybe talk a little bit more about that?

[10837] SPEAKER_28: Sure. And that is also one of the reasons that the bid is a little bit under the estimate, is that we've looked at drought-resistant plants. And we've also looked at some areas where we may be able to apply for some incentive savings from local utilities and other funding programs. The engineer will have to do some analysis for us on the level of those water savings. And once we get those documents, we'll see what we can qualify for. But yeah, that was definitely part of the design process.

[10877] Aiden Hill: Thank you. And just a quick follow up. Does some of the solutions also look at water saving approaches like using drip, et cetera?

[10885] SPEAKER_28: Yeah, yeah, there's a combination of drips. There's very little sprays anymore. A lot of it is drip systems.

[10891] Aiden Hill: Great, thank you.

[10895] Marie dela Cruz: I think the other added specification would be the timers on our irrigation and sprinkler systems.

[10908] SPEAKER_28: Oh, and incidentally, there were also a number of alternates. Those alternates total a deduct of $11,865. And they were to reduce plant sizes in case we felt we were tapping close to our budget. We just wanted to give the board that option. But given the bids, we just don't feel that's necessary. And we prefer the five-gallon plants rather than the one-gallon plants. They're easier to establish and just have much more impact to begin with.

[10942] Bowen Zhang: Member Grindel?

[10952] Terrence Grindall: I was gonna ask the question that Mr. Caputo just addressed, so I'm fine.

[10959] Bowen Zhang: Anybody ready to make a motion?

[10964] SPEAKER_49: I move to approve a bid award of landscaping and irrigation project, group one schools.

[10972] Bowen Zhang: Motion made by member Nguyen. Can I get a second?

[10977] SPEAKER_44: I'll second.

[10978] Bowen Zhang: Seconded by member Martinez. Member Martinez, how do you vote?

[10983] SPEAKER_44: Yes.

[10984] Bowen Zhang: Member Grindel. Yes. Member Hill. Yes. Member Nguyen.

[10989] SPEAKER_49: Yes.

[10990] Bowen Zhang: My vote is yes as well. Motion carries with five ayes. Thank you, Mr. Caputo. Thank you. Moving on to 13.5, bid award on Newark Junior High School, steering improvement and barrier removal project. Superintendent Triplett.

[11006] Mark Triplett: Thank you, President Chen. Ms. Delacruz, would you like to speak on this one as well, please?

[11010] Marie dela Cruz: Yes, thank you, Dr. Triplett. So a few months ago, the board approved the project to repair and improve the stairways over at the junior high school. And the plans were DSA approved. And there was some coordination also that we had to do with the solar project. We went out to bid and received two bids on June 6th. And the lowest bid that was submitted was from Cal Pacific Construction. for $631,700, which was about $90,000 less than what we had estimated. And this also includes all of the alternates that we had talked about, including the seating area, the planters, and the railings. So I'll just have Mr. Caputo go over the bid results.

[11070] SPEAKER_28: Thank you very much. And it also included the walkways in front of both Stairway 1 and Stairway 2 with the planter areas.

[11082] Marie dela Cruz: Oh, and this too also has about a 30-day construction period. It should be completed before school starts as well. Mr. Caputo, do you just want to go over the bid results real quick?

[11102] SPEAKER_28: Yes, we had two bids on this project, one from Cal Pacific, the other one from TSC Construction. The low bid was $437,000 base bid. And then the combination of alternates, as shown in the board package, were the retaining seat wall at Planter One for $39,000, the sidewalk section in front of the stairway for 49,500. And at stairway two, the planter area in the center of that staircase, as you recall, was 73,200. And the sidewalk section in front of the stairway was 33,000. We are recommending approval if the board approves it or likes the alternates, they're within the budget. We have... Oops, wrong one here, I'm sorry. We had budgeted or estimated 718,433 for the scope with the alternates. The base bid and all alternates total 631,700. So we have approximately 90,000 savings. And I think we also have a copy of the PowerPoint if you wanted to see the renderings, if there were any questions regarding the scope on the stairs and how the planters were aligned. Other than that, we're ready to see if there's any questions. Thank you.

[11223] Bowen Zhang: Any questions on the board?

[11237] SPEAKER_44: I don't know. I don't know. Well, maybe maybe just remember Martinez.

[11241] Elisa Martinez: Yeah I was. I know when you first presented some options. Um.

[11245] SPEAKER_44: I was thinking that it was going to be. You know, we're going to have to pick and choose because ideally we would want all of them.

[11251] Elisa Martinez: So it's um, you know, really encouraged to see that you all were get able to get everything under budget. So that's Absolutely exciting.

[11269] Bowen Zhang: Motion made by Member Nguyen. I'll second. Seconded by Member Grindel. Member Martinez, how do you vote?

[11278] SPEAKER_43: I vote yes.

[11279] Bowen Zhang: Member Grindel? I vote yes. Member Hill? Yes. Member Nguyen?

[11285] SPEAKER_49: Yes.

[11286] Bowen Zhang: My vote is yes as well. Motion carries with five ayes. Thank you, Mr. Caputo. Thank you. Moving on to 13.6, PG&E electric vehicle fleet electrification program. grant for electric vehicle charging station infrastructure, Superintendent Triplett.

[11304] Mark Triplett: Thank you, President Zheng. Ms. Delacruz, would you like to speak on this one as well? Do we lose Ms. Delacruz? Oh, there she is. Ms. Delacruz, would you like to speak on this? And I believe we have a guest also.

[11320] Marie dela Cruz: Thank you. I don't know what's going on, but my screen kept going on and off. Ms. Yvonne Tom is here with us tonight to join in this presentation. Just to give a little bit of background, a couple of years ago, I believe the board approved the resolution just confirming its interest in applying for funding to replace the school buses. And on December 3rd, we were able to replace two of the buses with a grant that paid for 70% of the cost. And as part of that grant, there was some requirement to build some charging stations. And we received about $75,000 from the Bay Area Quality Management District towards building the infrastructure for the charging station. We also applied to PG&E, and they have approved and are inviting us to to build and join the electrification program, which I will have Ms. Tom kind of go over a little bit, but it has a couple of options in that PG&E will build and design these charging stations and we could either own the stations or we could lease from PG&E. And Ms. Tom can go through a little bit more about what that looks like. I'm going to share my screen. Ms. Tom, you want to unmute?

[11439] SPEAKER_27: Ms. Tom? OK, did that come through? Can you hear me? Yes. OK. Oh, good. Okay, thank you. I don't know why my face isn't showing up, but it's fine. So I've been working on the bus project for about four years, and I am glad we are almost done. Thank you for your patience with me. And when I met with the board last year at near the end of the year, we were approving the two electric buses. And now, and I told you at that point, that we would be going forward with possibly a PG&E grant, which has finally come through, and which is what I'm asking you to approve us going forward with that. Next slide, please. So if we have already about $75,000 from Bay Area Air Quality, and we estimate that we will get another $150,000 build it also. The total cost of our estimate, not PG&E's estimate, is about $225,000. If we go with the PG&E grant, we are required to have five electric vehicles, and we've already bought two, so we would get three more. And we already have one refrigerated truck for your food service that has broken, so we're looking for one there. You have a dump truck that's diesel. And again, we would try and find grants to purchase those electric vehicles so that it minimizes your costs. But it is a commitment to do three more electric vehicles. Next slide, please. So PG&E will give you an electric transformer if needed. I suspect you will need one because you'll be pulling a lot of power. They will develop all the drawings, and they will do all the calculations. So we would not have to hire an electrical plumbing and mechanical person to do these drawings. They're pretty expensive. And I would say that just between their drawings and putting in the extra transformer, it would be probably about $50,000. And I have not put that into our costs. We would then take their drawings and their calculations of demand, and we would have them publicly bid. And until we have a real price that we know we can go with, we would then do a lease versus buy analysis. And if PG&E owns the equipment, they will charge you a monthly charge to pay for the infrastructure and some operating costs. And this minimizes your need for capital. If Newark chooses to own the equipment, you will have lower costs in general, because we would be able to use a Bay Area air quality $75,000. If PG&E was owning and building it, that $75,000 would go away. And I always tell people when we make these decisions, it's like when you go to the auto dealer, You want to lease the car or you want to own it. And usually in the long term, owning is cheaper. Next slide. So PG&E is very bureaucratic and they will not proceed with drawings and calculation unless we sign the contract. So we recommend that you proceed with the contract so we can get the cost and make a decision on real prices. PG&E is being directed by the California Public Utilities Commission, who oversees PG&E, as well as this program, and they're very bureaucratic. They will not change any language in the lease or the contract, which I tried to do. So it's sort of like, take it or not. Next slide, please. So we had, prior to getting into the PG&E contract, We hired Silverado Electric, who does a lot of charging stations, and we got a quote in 2018. So it's probably not still good, but that's where we got the $255,000. So if I subtract the $75,000 that you're getting from Bay Area Air Quality, $30,000 for PG&E rebates, and $120,000 roughly for infrastructure, which is like trenching and wiring and panels. then your estimated cost is about $30,000. We are overseeing it for you. I never know if we're, you know, I do a lot of this work for you for free, but I still have to pay my engineer to oversee it. So I put in an estimate of $18,000. And because it's so, the numbers are very squishy, I added a 10% contingency, and that came up to $75,000. We may not need that contingency or maybe the work will go really well and we won't have to charge you very much. But right now, I'd rather have that question in there just because it's so unknown. So we would ask for $75,000 from you or 25% of what we think the total cost will be. That is very squishy and I'm happy to go over any of these numbers with anyone later. Next slide, please. So again, these are words for those people who don't like charts. We will keep the $75,000 grant if we own it. Regardless of whether we own it or not, PG&E, if we own it, we will get a $30,000 rebate from PG&E, $120,000 for infrastructure. And these are the words that go with that chart. OK? Next slide. So the lease option is PG&E pays for everything. It is a 10-year contract. They would require an easement across your MOT site. The charges are going to go next to the bus barn. And it's very close to where you have your child food center. They will be charging you a monthly charge. We don't know what that is. They will charge you electrical use charge. So it's not like you can put your solar on there. We have to go through PG&E. But they do have lower rates for EV equipment. Regardless of whether you own it or not, you will still have some maintenance charges, such as you have to have monitors to make sure that your equipment is charging properly. You have You still have to pay for electricity. You have to pay for everything from the meter through your property, okay? So it's never, you always get a fee from them. It's just the amount of fees that you get from PG&E. Next, and that's it.

[11902] Bowen Zhang: Before we move back to the book, Ms. Gutierrez, please bring in the public speaker.

[11911] SPEAKER_47: For this item we have speaker is Christine Clinton. You may begin.

[11941] SPEAKER_29: Hello? Yes, you may begin. Hello? Hi, Christine, you may begin. OK, thank you.

[11950] SPEAKER_31: We purchased two EV buses and made the commitment to buy three additional EVs in exchange for grant money. Those cost NUSD $356,000. 63,000 of which was paid in consulting fees. Fast forward to today, and NUSD is being asked to fulfill their obligation of purchasing those three additional EVs. Of all the EVs you could choose, three medium duty trucks are probably the most utilitarian. I'm wondering though, why you paid that same consultant another $18,000 to arrive at this decision. Identifying and applying for grants, sizing NUSD's EV and related infrastructure needs, And completing additional paperwork doesn't sound like $81,000 worth of work. You could hire an employee without money and get much more than just some energy grants. You will decide tonight whether you want to lease or own the EV infrastructure. If you plan to keep MOT at its current location long term, as in for the next 15 plus years, ownership is the way to go. If, however, MOT's location could change, LACI makes the most sense because PG&E will own the infrastructure and pay for its installation, maintenance, and more. Before you make this decision, I hope you think about long-term plans and choose the option that makes the most fiscal sense. And think about how much you spend annually in consulting fees that you could be putting to much better use elsewhere. Thank you.

[12034] Bowen Zhang: Thank you. Bringing back to the board, I do have some questions to bring back to the board. I do have some questions for Mrs. Tong. So first, the reason NUSD is buying electric bus, it's not because we voluntarily or willingly choose to do so. It was because of a state regulation by 2030 and 2035. We have to make certain greenhouse gas emission reduction target. So in a certain way, we were forced to do this. And looking back the process, two or three years when we started this, in a certain way, we started a rat race. So because eventually we'll have to do this. So we might very well get the most grant as early as possible and as much as possible to do so. So I want to point that one out. So because there are some voices I heard from the community, it's implying that somehow we're just willingly choose to go electric. So I guess my question for Ms. Tom is that, so we need to buy three more electric bus. One of the thing I want to ask is how likely do you think that we'll get additional grant to subsidize our purchase for the other three electric bus?

[12115] SPEAKER_27: Let me answer the question. Yes, we are required to reduce greenhouse gases. And so the money to reduce the greenhouse gases the grant money is the best at the beginning of the process. So the earlier you get out there, the better the money is, okay?

[12133] Bowen Zhang: I will only acquire- My original statement, this is a rat race. Ever since we got this regulation, we joined the rat race. We got to do this as soon as possible.

[12142] Marie dela Cruz: Yes, that's correct. And for the vehicles, I just want to say it doesn't have to be three more buses. It could be what we, Ms. Tom talked about was right now we're looking at a refrigerated truck for child nutrition because one's breaking down. And then the dump truck, which is diesel, we're trying to replace. So depending on what kind of grant Ms. Tom is able to get, it could also be another type of vehicle depending on what kind of ground you get.

[12173] SPEAKER_27: Yeah, my job is to look for the place where there's the most money. And also that the equipment has a good warranty, so it doesn't have a problem. And it's fairly new technology. The buses that you have have eight-year warranties. The other thing I wanted to remind people is that the buses that we replaced were 14 and 18 years old. So they were getting a little long in their useful life. And in fact, the bus One of the buses broke down and we had to haul it to the dismantler because it couldn't drive anymore. So part of it is to drive down your operating costs. And electric vehicles are much cheaper to maintain. So that should also lower your operating costs.

[12228] Bowen Zhang: OK, I guess a second question regarding the lease option, which is, if I'm correct, these charging infrastructure is not very It's not portable at all. So if in the case of MOT being moved to another site, if PG&E is the one owning the infrastructure, what will happen to the charging infrastructure?

[12249] SPEAKER_27: You are committed to, if PG&E owns it, you are committed to keeping five vehicles attached for 10 years.

[12260] Bowen Zhang: So does that mean MOT cannot be moved in the next 10 years?

[12264] SPEAKER_27: It means that the bus chargers or the vehicle chargers have to be charged there because they have put a lot of money in to build that infrastructure.

[12275] Bowen Zhang: Okay, I see. Member Nguyen.

[12282] SPEAKER_49: Thank you, Ms. Tom, for the presentation. I have three questions, but the third one you sort of answered. But my first one is, What is the lifespan of the charging stations? And then the second one is, is there a firm date as to when we have to purchase the three additional electric vehicles by?

[12305] SPEAKER_27: Okay. Okay. So the lifespan is, my guess would be about 10 to 12 years because there are not a lot of moving parts in a charging facility. So it's not like a motor is running. Secondly, you have five years from the date you signed the contract with them to buy the other vehicles. So already one refrigerated truck is broken. So we're going to try and replace that as quickly as we can. And you have other things that, again, I need to be able to match up what you have and where I can get the biggest grant for the biggest bang for your money.

[12353] SPEAKER_49: Great. Thank you. And then I know that you had mentioned that you don't know for sure what the monthly cost is if we do lease versus buy. But currently, is there other agencies that you're working with that is similar to ours? And if they have leased it, what is roughly the monthly cost, if any?

[12382] SPEAKER_27: I don't, well, it depends on what our cost is gonna be. We have a long trenching channel to dig out. So it's hard for me to compare it to another school district, which may not have a lot of trenching. So I don't know the conditions. This is a relatively new program from PG&E. And so there's not a lot of history there. That's why I don't wanna make a decision until we know all of the costs, whether it's to own or to lease, which is the better buy.

[12419] SPEAKER_49: Okay, great, thank you.

[12424] Bowen Zhang: Member Hill.

[12426] Aiden Hill: Thank you, President Zhang. And President Zhang, I share your, I mean, your feeling, I think, when you talk about getting into the rat race. And, you know, you start to go down a certain path and you think that that's like the only option. And I think that that can, we can kind of get tunnel vision. And I guess that where I don't really feel comfortable is that, I mean, in any business, you would be doing, you know, basically a comparison of options. You'd have option A, option B, option C, and option A is always the base case. And so I think that, you know, I don't feel comfortable tonight making a decision on this until i see the base case which is okay we've got certain needs that are related to certain vehicles and um so how much would it cost for us just to continue that base case we can certainly factor in risks of whether there's future regulations etc but what are the total costs associated with that what are the total costs with you know this option and maybe there's another option and then we can really let kind of the economics make the decision rather than just sort of a gut feel. And it just seems there's too many variables. So I'd like to see maybe a little bit more study done on this before we make a decision.

[12504] Bowen Zhang: Member Grundahl.

[12510] Terrence Grindall: I wanted to ask at what point would the decision be made between lease versus buy? And would that come back to the board?

[12520] SPEAKER_27: So we will wait till they do their drawings and their calculations and we bid it out. And then at that point, they will also give us the cost to lease versus to buy. And so I am, since if we choose not to sign the contract now, then they will give it to the next person. So we are kind of, if we want to go with PG&E and get more of the cost covered, and the $75,000 that we currently have with Bay Area Air Quality, then we would forego that. I am suggesting that we go ahead and sign this, get all the numbers, lease versus own, and come back to you and say, this is what we'd like to do.

[12570] Bowen Zhang: Member Martinez?

[12574] Elisa Martinez: Yes, may I? Can you hear me? Yes. Okay. Um, yes, I just wanted to thank you, Miss Tom. Um, I know that you have been working on this for quite a while, and, um, you know, it was at the board's direction that we pursue this path. Um, I think with regards to the leasing and owning, I would like us to get to that point where we can make that decision. But I think that this is the direction that we have been given over more than a year at this point. So I would like to recommend that we actually approve and move forward.

[12617] Bowen Zhang: So my fear about this, I mean, actually my frustration with the state regulation is that I think in about two or three years, we wouldn't have option A or option B. I think based on the history of California state legislation or the state government, we may very well have a mandate that everybody go electric because that's probably the slope we're going on. Two or three years ago, it was reducing greenhouse emission. Now it's going to everybody go full electric and all the gasoline powered or diesel fuel powered buses in a public property like public schools. So in this case, that was sort of a rat race. I don't think that was a rat race that we didn't choose to enter. So for me, even though I'm frustrated, but it looks like this seems to be the most likely the viable option going forward.

[12673] Marie dela Cruz: Yeah, and there's no cost to us by signing this because it's all PG&E that will take all the costs to drop the plans and then go out to bid. And once we get all those numbers and we would go back to the board and that's when we would decide to either lease or own and move forward from there. But at this point, signing and moving forward with this invitation from PG&E and this approval is not going to cost the district other than possibly some of the consultant fees.

[12712] Bowen Zhang: Okay. Member Nguyen.

[12717] SPEAKER_49: Thank you. One last question. I know that the site for the charging infrastructure is going to be at MOT, but is there another site that is in consideration, or is that the only site that is viable for the charging station infrastructure?

[12742] SPEAKER_27: It's the only site that we have because your bus staff is there. And your Children's Nutrition Center is next door, literally. And the dump truck, if we should get a dump truck, it's located there. So all the equipment is very close, unless you decide you want to move MOT entirely, and then you should tell me. Because all this work requires knowing where the PG&E transformer is, because that's the most expensive piece of equipment that PG&E is committing to provide.

[12780] SPEAKER_49: Thank you.

[12781] Bowen Zhang: One last round, Member Hill.

[12785] Aiden Hill: Yeah, I'm not sure if I'd mentioned this before, but before, when I was finishing up my business career, before I went to become a teacher, go train to become a teacher, I was actually working for a year and a half down at LA Department of Water and Power and working on a variety of issues, including, you know, essentially green energy. And I can tell you for a fact that although politicians have dreams about green energy, at some point it's gonna start to bump into the laws of physics. and we are already facing this issue right now where literally we are having hot weather and we're being told to basically power down a variety of equipment in the evening because the grid cannot handle that. It's only gonna get worse. And so I think that we would be remiss if we did not consider a base case option before making this decision because we don't wanna be caught three years from now where all of a sudden we have a brownout or we have some type of reduction in energy and we're not able to charge our bus because they've said don't turn that on and then the kids can't go to the away game tomorrow. So I think that there needs to be a much more robust analysis of how do we currently do this and what are the pros and cons and the costs and then what are the pros and costs of you know basically going full on green.

[12866] SPEAKER_27: There is another option which is to do a solar option. So with backup power packs to take care of when we have a brownout or whatever you want to call it. I have not investigated that. I am doing it for another property where I'm doing backup battery with solar.

[12896] Bowen Zhang: I mean, given this, we'll come back to the board for the lease and owning options. I do think that, I mean, given the moving state regulation, at one point, we'll probably need to come back to have a longer view of how, if in the case the state mandating everybody to go all electric, what will happen? What is the cost benefit? Because I do believe that if without the regulation, offering a gasoline-based bus is probably cheaper in the short term than an electric, but with this regulation, That's what we're being handled at. Anybody is ready to make a motion?

[12933] SPEAKER_49: I just have one last comment. I would like to make the request of Ms. Tom to look into the solar option, especially since the school district is putting in solar panels at a couple of our sites and how that would and how we could leverage that also as a backup. So if you could look into that as to for the next time and make that presentation when we approve, when we go to approve whether we're gonna lease or pay option. Thank you.

[12967] SPEAKER_27: Okay, I can do that.

[12968] Bowen Zhang: Okay. I second that. Anybody ready to make a motion?

[12976] Terrence Grindall: Just a point of clarification. So by this action today, we still have the solar option we can consider. Is that accurate?

[12986] Bowen Zhang: Yes, we're pursuing an alternative path with solar. I mean, we're exploring an alternative path with solar.

[12997] Terrence Grindall: Based on that, I would make a motion to approve the staff recommendation.

[13000] Bowen Zhang: Motion made by Member Grindel.

[13002] SPEAKER_49: I'll second.

[13003] Bowen Zhang: Seconded by Member Nguyen. Member Martinez, how do you vote?

[13007] SPEAKER_43: I vote yes.

[13009] Bowen Zhang: Member Grindel? Yes. Member Hill?

[13013] Aiden Hill: No, for the reasons stated.

[13015] Bowen Zhang: Yeah. Member Nguyen?

[13016] SPEAKER_43: Yes.

[13018] Bowen Zhang: My vote is yes as well. Motion carries with four ayes. Member Hill dissented. Moving on to 13.7, Feasibility Study for New School in Centrary Developments, Area 3, Superintendent Triplett.

[13032] Mark Triplett: Thank you, President John. So this that we're bringing forth today is based on a request from member Grindel regarding conducting a feasibility study for the Area 3 development. Just want to be totally clear, this is not a proposal or any sort of suggestion that we are building a school in Area 3. This is merely to do a study of if that is something that's warranted in that area based on the development land that could become part of the district property if we were to build a school. not building a school, we're just doing a feasibility study. And I don't know if Ms. Dela Cruz wants to speak any more on that.

[13094] Marie dela Cruz: Yes, thank you, Dr. Triplett. I have Mr. Reynolds here tonight from School Works who provided us with a proposal on what it would take to do the feasibility study. And just to give a little bit of history and background and remind the board of why we're even doing the feasibility study. So the city of Newark went into an agreement with the Newark Partners LLC back in April of 2015. And part of the agreement, the city of Newark required that the developer dedicate the six acres of land for the city to use for a school site. And there was also a three acre park that would be used as a joint Um, city and school use. And part of the provisions of that agreement, um, required the elementary school to begin construction on the site within seven years of the first building permit that was granted in the sanctuary development, which is also known as area three in city of Newark. And if school construction does not take place by that time, then the property would revert to the developer. So since the first building permit was granted on August 8, 2018, this means that school construction would need to begin by August 7, 2025, which is why we're needed to do this feasibility study now, because 2025 is really just around the corner when you're considering building a new school. So I'm going to have Mr. Reynolds kind of go through what that process looks like.

[13201] SPEAKER_36: Good evening. Yeah, so we were asked to do a proposal for a feasibility study on this new school project. Obviously, there's lots of elements that can be looked at. We've already done demographics for the school district, but that really looks at what's the enrollment trend over the next five years. And we know that based on the demographics and the analysis of that single piece of information, that we would not really want to recommend a new school, especially after going through the process of closing schools. But however, sites are not always readily available in the locations that are needed. And so this additional work would basically look longer term, do an updated analysis of the other potential developments in the area. As you know, this location for this new elementary school is in a location where you don't currently have a school in the nearby neighborhood. So we want to look at several different factors. Even though it may not be needed now, do we want to pass up this opportunity? What is the value of this site that we would be giving up is one of the questions. At what point would this site be potentially needed based on the likely development that will occur? And so is it worth building now even though we may not need it for 10 years? So those are some of the questions that we really wanna dive into. There's a lot of new additional ideas that have been brought up. Again, this is not a, the scope of work that we would perform obviously would be flexible depending on what input part of this analysis It would be a team effort. We would be obviously leading that team, but we would be working with both the district and other consultants as needed to be able to give the board the information it needs to make a good decision about whether or not moving on this property would be a good decision. Obviously, the finances are a big component of that. What would it cost? Where could the money come from? One of the other questions that may come up is, well, if we build this school, would we want to close a different school because of for foreseen costs just to maintain some of the other sites. So yeah, a lot of items that need to be studied to answer your questions.

[13363] Bowen Zhang: Okay, before we bring back to the board, Ms. Gutierrez, could you bring in the public speakers?

[13370] SPEAKER_47: Yes, we have two speakers for this item. The first one is Christine Clinton.

[13375] SPEAKER_31: Seeing this feasibility study on tonight's agenda is just plain sad. It really, truly is tone deaf. You just permanently closed Snow Elementary two weeks ago, and you will permanently close Music Elementary in less than one year from now. And you want to build a new school? For what purpose? To build up your own personal resumes? To build out the South side of town? Why? That side of town is being covered by Birch Grove. President Zhang has told us more than once how he has walked through Sanctuary Village and was struck by the lack of children in that neighborhood. NUSD has a total of five students living in Sanctuary Village. Member Grindle, did you run for office just to see the school come to fruition? For those who don't know, Member Grindle previously worked for the City of Newark as an Assistant City Manager. He negotiated this line deal. And after promising the community a new school at the developer's expense, all he got the community was a plot of land with an expiration date. Member Grindel said while campaigning that he will support a new school if it makes sense. It doesn't make sense. It will never make sense under this current these current circumstances. NUSD recently transferred funds from the reserve account to eliminate the structural deficit and achieve a positive certification. There are now less students than when you voted to close Snow and Music. There is no new school fund, so how will you pay for it? Try to pass a bond? I'll start the no campaign. Sell land off? It will take the proceeds of two to three parcels to pay for the new school. It doesn't make sense to lose up to three pieces of property to keep one. I'll remind you that you have two school campuses already built. Try investing in what you already own. It is also more cost effective to bus five students to an existing school than to build a new one. This situation should be chalked up to a lesson learned in negotiating a better deal for this community. This isn't the right time to build a school you cannot afford. Please do not approve this feasibility study and waste another $10,500. Thank you. Seeing this feasibility study on tonight's agenda is just plain sad.

[13514] Bowen Zhang: Next speaker.

[13516] SPEAKER_47: Yes, the next speaker on this item is Cheryl Goble.

[13524] SPEAKER_20: The Board of Education voted to close. So sorry, I record this in advance so I don't stutter too much. Here, let me start it again. Good evening, in the fall of 2020, the Board of Education voted to close two schools, Snow Elementary and Music Elementary, citing declining enrollment and a structural deficit. This decision was heartbreaking and certainly damaged the relationship between the school community and the district. I'm a parent of two children at Music, and when the news broke that Music was closing at the end of next school year, there was a meeting between our school community and the superintendent. In that meeting, I discussed with Dr. Triplett about this Area 3 land and told him that there's concern within the community that our schools are only being closed to fund a future school. He assured me that it was not the case and that the district situation was dire. He went on to explain that while the subject might come up again, there were no plans to develop this Area 3 site. Now, months later, the district wants to spend over $10,000 to run a feasibility study on building a new school in Area 3. What a slap in the face of those of us who are losing our schools. Perhaps instead of a feasibility study to build a new school, you should be considering a study on whether you really need to close two schools right now. Music is still open for another year and there's time for you to save it. As you move forward, please remember to make public perception a priority. When you announced the school closure, you talked about healing, but discussing a new school less than a year after deciding to close two of them is no way for us to heal. If anything, it'll create further resentment from the community towards the district, driving more families out of the area. We need a district and a board we can trust. When you say you can no longer afford to keep schools open, we expect that you're being truthful. Thank you. Good night.

[13625] Bowen Zhang: Thank you. Thank you. Back to the board. Member Grindel.

[13633] Terrence Grindall: Yes. Thank you, President Chang. I appreciate the superintendent bringing this study forward. And that's what this is, is a study to see if a school is feasible and whether it's warranted. This end of Newark does not have significant capacity for schools. The specific plan done for the mall area envisions adding 2,000 housing units to the mall. And, and, in addition, there's there's there's growth in this area. The is other growth in this in this area so taking not not studying the possibility of the school not looking at the possibility of being able to retain that property would would really be a disservice to our, to our residents. If we allow this property to not be studied and not be looked at, at some point in the future when we do need a school in this end of the city, where would that land come from? So this issue is not just about what the overall enrollment is of the district. but where the schools are located in relation to where the students are living. So I concur with the superintendent that this is not committing to building a school. It's really doing our duty to analyze the possibility and the need for schools in a careful and scientific way. I'm fully in support of this idea.

[13744] Bowen Zhang: Member Martinez?

[13746] Elisa Martinez: Yes, thank you, President Zhang. With regards to the useful life of a school, Mr. Reynolds or Ms.dela Cruz, I'm sure we probably have some data on that. Are we talking 100 years? Are we talking 50 years? I know it can vary greatly, but we know that we have an aging infrastructure. So I'm just curious to hear if you've got some data points

[13778] SPEAKER_36: Yeah, in general, a school life can be, I'm aware of schools that exist that are 100 years old. Typically, every 25 years old, a school goes through a major modernization process to help extend its life an additional 25 years. The times at which we've seen schools no longer be functional can be due to some major other challenges or perhaps the design was a type that no longer suits the current educational plan. But yet normally schools can be continued to be functional as long as updates are done on a, usually on a 20 to 25 year basis.

[13830] Elisa Martinez: Thank you. And again, our schools are all built under in a kind of a similar area or era. So we're, you know, easily into the 50 year range. I say that because we can't afford to be shortsighted and think about the right now, right? We are building, Newark is changing. I mean, and President Zhang knows the stats more than I do. And remember Grendel as well as well, how many years we went without building in Newark and all of a sudden this building explosion and more to come. So I think it does behoove us to make sure we do our job as elected officials to make sure that we are vetting and confirming that the current configuration of our school sites still makes sense, right? So again, this is a feasibility study. And as our speakers share some concerns about their specific area, we don't have the luxury of that. We have to look at the whole. So I strongly encourage that we move forward with the feasibility study. It's a minor investment for the potential impact to our overall footprint. And on another note, I'd like to address Ms. Clinton's comments. I'm curious, I would like her to reach out to me so we can discuss, I would love for her to enroll her kids in our school. and there's a lot of concerns that she's raised, and I'm trying to understand if these are all trying to help her make a decision to have her kids enroll in our school. So I welcome you reaching out, Ms. Clinton, thank you.

[13939] Bowen Zhang: Member Nguyen.

[13941] SPEAKER_49: Yes, thank you for the presentation, Mr. Reynolds. I just have one quick question. In regards to the feasibility study, will it also include the dependencies of the current agreement with the city and the developer that we have in terms of the parcel and what would happen to the parcel of land once the school's built? How is that, will that parcel be duted over to the district? Would we be able to, would that information be included in your feasibility study?

[13978] SPEAKER_36: Thank you. Yes, it would, and it is my understanding, again, I would review the actual legal documents for you, but it is my understanding that that would become the district's parcel. Again, it's an agreement between the city and the developer, but at the end of the project, it does end up in your hands, is my understanding, but I would review that also.

[13999] SPEAKER_49: Thank you.

[14005] Bowen Zhang: Okay, so So my opinion on this subject is that, I mean, everybody knows that the most precious asset in the Bay Area, and you know, bigger than any urban center in this country and around the world, is real estate. Not only this is how real estate, you know, urban center area is probably the only guaranteed appreciating asset among all the asset class. I think to not considering or just voluntarily willing to give up a piece of land the most precious asset in the world. It's the definition of insanity. I think no responsible person will do that in his personal life. I've never met a single person that said, I want to voluntarily give up a piece of real estate for free. So we're not saying we're going to build a school anyway. I mean, it's a feasibility study. And then there's actually a lot of ways. I think there's just more than one way to actually acquire that piece of land. without building a full-scale elementary school. And then the funding mechanism is not limited to a local bound. It can be a land swap. It can be land transfer. It might be also can involve moving an old school to a new location and make that school bigger. I mean, it's not like we're closing school just want to build a new school. There's a lot of options and alternatives that we do need to study. And Newark is indeed changing. So that's my opinion on this feasibility study. I don't want to respond on one point. One of the public speakers said that the board, like the public speaker claimed that the board transferred money from reserve in order to get a positive qualification. That was just simply not true. This current board didn't transfer any reserve money to the general fund to get a positive qualification. We declare a previous transfer that happened six, seven years ago as permanent transfer. That's what we did. This program have never voted even once to transfer a penny of money from a reserve fund into general fund just to get balance the budget I need to make this record straight and make the make the record clear on this Because there are there are quite a bit of I want to say quote-unquote alternative fact going on when it comes to school budget in the online community in this other community so that's my opinion and Anybody ready to make a motion?

[14144] Terrence Grindall: President Jiang, I would make a motion to approve the staff recommendation and to study the possibility and the issues involved with the new school.

[14153] Bowen Zhang: I second that. I got a second motion made by Member Grindel, seconded by Member Martinez. Member Martinez, how do you vote?

[14160] SPEAKER_43: I vote yes.

[14162] Bowen Zhang: Member Grindel? Yes. Member Hill?

[14165] SPEAKER_13: No.

[14167] Bowen Zhang: Member Nguyen?

[14168] SPEAKER_49: Yes.

[14169] Bowen Zhang: My vote is yes. Motion carries with four ayes and one no. Member Hill descended. You can choose to explain your opposition.

[14181] Aiden Hill: Yeah, I think at some point a feasibility study may be merited. But right now, given our current situation and our current priorities, and especially given declining enrollment, I don't see this as a burning issue. And per the description that was in this agenda item, it says the first building permit was granted on August 8, 2018. Therefore, school construction would need to commence by August 7, 2025. So it's 2021 right now. So that means that we have a little bit more time to see how things shake out before we you know, pull the trigger on this. So that was my perspective, but, you know, the rest of the board saw it differently, so that's fine.

[14224] Bowen Zhang: Okay. Watching the time, we're approaching the 10 o'clock. I move that we first extend the meeting to 11 p.m. May I get a motion? May I get a second?

[14236] Terrence Grindall: I'll second.

[14237] Bowen Zhang: Seconded by Member Grindel. Member Martinez, how do you vote?

[14241] SPEAKER_43: I vote yes.

[14242] Bowen Zhang: Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[14247] SPEAKER_49: Yes.

[14248] Bowen Zhang: My vote is yes as well. Motion carries with five ayes. Meeting temporarily extended to 11 p.m.

[14256] Marie dela Cruz: Thank you, Mr. Reynolds. Thank you, Mr. Reynolds.

[14260] Bowen Zhang: Moving on to item 13.8, approval of the 2021-22 local controlled accountability plan, LCAP. Superintendent Triplett.

[14269] Mark Triplett: Thank you, President Jun. So I believe the presentation of the LCAP happened at the last meeting during the public hearing. But so I don't think that we need to repeat that presentation. But we do have Ms. Cervantes-Folk here available to answer questions as well as myself and Ms. Dela Cruz and Ms. Pierce-Davis. So we're available to answer any questions, but we're not going to repeat the presentation unless you'd like us to.

[14319] Bowen Zhang: I believe we do have a public speaker on this item.

[14323] SPEAKER_47: That's correct, President Zhang. The speaker on this item is Cindy Parks. You may begin.

[14333] Cindy Parks: Good evening. Two weeks ago during the public hearing for the local control accountability plan, you listen to advisory committee members outline their concerns about the way in which the meetings were run. District administration did not ensure quorum had been met through roll call for the Brown Act committee, nor do the minutes reflect who was in attendance. The members were given very little time to provide input, but most importantly, they stated they never saw the completed plan, which would have included an itemized expenditure allocations. Education code 52062 says, before the governing board of the school district considers the adoption of a local control and accountability plan or an annual update to the local control accountability plan, all of the following shall occur. Number one, the superintendent of the school district shall present the local control and accountability plan or annual update to the local control and accountability plan to the parent advisory committee established pursuant to section 52063 for review and comment. The superintendent of the school district shall respond in writing to comments received from the parent advisory committee. Number two, the superintendent of the school district shall present the local control and accountability plan or annual update of the Local Control Accountability Plan to the English Learner Parent Advisory Committee, established pursuant to section 52063. They are also encouraged to submit comments to the superintendent for his response. Not only was this completed plan not presented to the LCAP Advisory Committee, it wasn't presented to the English Learner Committee. Essentially, this education code was ignored. The committee was given time to add questions for the superintendent to his shared Google sheet. But how do they submit meaningful comments on a plan they haven't seen? If any individual committee member submitted questions, they would be based on a five-page summary is what they received. I respectfully request you table this item, which prompts the budget to also be tabled. This will allow your administration to convene a quorum of the LCAP advisory and English Learner Committee members, allowing each committee to review the completed LCAP and comment. The superintendent should then respond to those comments in writing. Once the education code requirements have been fulfilled, then the board can hold a special meeting to approve the 2021-22 LCAP and budget. Thank you.

[14499] Bowen Zhang: Thank you. Bringing back to the board, any questions or comments? So I want to start out thanking the staff for making such a, such a big plan for a comprehensive plan for next year LCAP. I do have two comments on this. Number one is obviously we, you know, prior board meeting, one member requested and I seconded a further study on the use of APEX class. I think that will be a focus on the new school year that how we can redo whatever our curriculum going forward rather than just blindly chasing graduation rate while lowering the standard and the rigor. Another comment I want to make is our AP exam passive rate. It looks like only 70% of our students taking the AP classes are taking the exam and around 60% of them are actually achieving a score of three and above which means passing. You look at the average score of our AP exam. Breaking down by ethnicity, there are generally 2.8, 2.9 around that state, around that range. If you have an average score of three, then by definition, two-thirds of your student, your exam taker are passing. One-third of them are not passing if your average is three. When our average is 2.8, 2.9, that means only 60% of them are roughly passing the AP exam or taking the exam, which in line to the bigger number. And what's even more worrying is if the average is 2.0 or 2.9, the median is probably going to be 2.5, 2.6. That's the person right in the middle, about 50% of the students and below 50% of the students. So I hope going forward, we can pay attention and put more resources on supporting the passage and the success of our AP exam students, because we don't really want our students to go take the AP classes, ended up not taking the exam, and then, or, or taking the exam and then not passing that. Because if you really look at a number, 70% taking the exam multiplied by 60%, that's 42%. 42% of the people who actually take the AP exam, I mean, who take the AP classes ended up getting a three and a plus, three and above in the AP exam class. So that, I think that is the area that is definitely worth a lot of improvement. And that's one of my bigger concerns there. Member Martinez?

[14654] Elisa Martinez: Member Hill had his hand before me.

[14660] Aiden Hill: Yeah, so I'm in agreement. Well, so first of all, I'm in agreement with President Zhang's viewpoint that we really need to focus on academic excellence and integrity, and we can't cut corners, so 100%. I also agree with the public comment from Ms. Parks. that process matters, following the rules matter, and the LCAP, right? So it's local control and accountability, right? So that means something. So input from the community is essential, right? And collaboration and input is not window dressing. And that's been a theme that I've really been pounding, where I feel that oftentimes we approach community input as window dressing. We want the rubber stamp. but we don't really want the involvement. And we had a prior agenda item where we literally had to approve a new roster for the LCAP because there was somebody that was on the original roster that resigned and nobody even caught it. And then it showed up as a signature on the LCAP. It is not a good look, right? And then to hear comments in the prior board meeting, that, you know, people coming forward from the committee basically saying that they weren't really consulted, that they only saw a five-page summary at the last, you know, at the 11th hour. That is not, you know, and this document is going to live for three years. I think that we need to do a do-over. I understand that there is a time You know, limit here, but I think that we ought to have the district and staff reconvene that committee, make sure that the processes are followed that we've got all the members there that we're taking attendance or making sure we have a quorum. We're making sure that they see all the documents. We're making sure that they have an opportunity to provide input, written input, and give and get written comments back. And then once they can do all that, and I think we can put this on an accelerated time frame, I'm happy to sign up for a special meeting to come in and review and approve this. But until that point, I can't in good conscience do this because it doesn't seem like we've had sufficient and correct public participation in this process.

[14800] Bowen Zhang: Member Martinez?

[14803] Elisa Martinez: Yes, two things. One, I did want to just really emphasize the points that President Zhang made about not only APICS, for me specifically around AP courses. With regards to the LCAP and the many sets of activities um, special initiatives and activities that are scheduled, um, to be done, you know, to really, you know, help our student population that mostly that most needs it. Um, I really have had this concern over time around, you know, are we using the best strategies? And most importantly, let's assume that those are there are good options. What is the real outcome that we're seeing? So, um, typically this LCAP, you know, we kind of see it and it kind of descends on us and then we don't hear about it again. So, you know, I think I would like just as a follow-up to member Zhang, not only understanding via a study session, you know, kind of the how we're using and leveraging these paths, I'll call them paths, I'm not sure what the correct term is, but whether, you know, carotid recovery through apex or for another group that they PPAC. I would like to also understand at some point mid year, how are we doing? So I know there's a lot that we would like to get updates on this, but this is a theme that we've been talking about for quite a while. So that is something that I would like to see incorporated. I actually would like staff to speak with regards to the process that was followed, because like I said, I had an opportunity to serve on the LCAP a few years ago. So to the extent that you're signed in and you attend the meetings, that's where the content is being drawn up. It's nothing new. So to say that there's no visibility to the whole, I don't know that that's a fair statement, but I also don't want to misspeak. So if you could please speak to that.

[14933] Mark Triplett: Thank you, member Martinez.

[14936] Bowen Zhang: President Zheng, would it be okay if we- Yeah, please talk about the prop, because I'm also interested in prop, because if there's really something missing in our process, then I think it might be better to pump this one and then call for a special meeting. We have two school boards in a row, two school board meetings in a row, where we hear people directly from people on the committee talking about certain inadequacy when a council process.

[14965] Mark Triplett: Yeah, thank you. So there's been a lot of inaccuracies stated and just for the record, I don't believe the speaker tonight is on the committee. I could be wrong about that. But I'd like to have Ms. Cervantes-Folk to speak to the process and procedures that were followed because as I said, I think there's been a lot of misrepresentation and statements said that are simply not accurate. Ms. Cervantes-Falk, would you like to start?

[14994] SPEAKER_38: Sure. Thank you, Dr. Triplett and good evening board members. And please know that yes, this has been a conversation that we've been having within our department in terms of, excuse me, how do we improve the process? I want to back up a little bit and just say that we did consult with not only our Parent Advisory Committee, and we also consulted with our District English Language Advisory Committee. I don't have the dates in front of me, but both of those happen in the month of May, and they are listed on our calendar of events. How we consulted with them, just as we consulted with you, excuse me, how we consulted with both DELAC and the PAC, as mentioned by our speaker, and as we presented to you in the last meeting, is we did provide them with an executive summary, or a summary, I would say, of the LCAP goals and actions and services. So the statement about them not seeing the entire LCAP, its entirety from the annual update the ELO plan to, you know, from 19-20, 20-21, and then the new goals. I would say that that statement is correct. However, nothing that's in the NCALP is not new and it's not anything that had not been brought up by either the Parent Advisory Committee or DELAC, you know, and like we pointed out earlier, our principals having had, you know, input The other thing that I want to share is that this year, we know that this year was very difficult, as it was for everyone. And we struggled trying to figure out what was the best, how was the best way to engage our advisory committee in a manner where they would have meaningful input, just like when we did in person. Right? So because these are, this is a committee and meetings that are supposed to be happening publicly as such, we did not have the ability to, let's say, put them in groups like we normally would have done. When I've done this in the past, we would have, you know, breakout sessions or groups where they would have the time to be able to really engage with each other. To that end, that's why we established the Google Sheet so that in that way, everyone's input or everyone's comment, question was made, that we made sure that we captured everyone's input, right, in doing that. Again, had we been in person like we normally do, it's like we know that the, we know that there would have been more collaboration and so forth. So yes, I do agree that in the past, we've had more engagement, not in the sense of that we have many more sessions and so forth, but that the actual meetings themselves or convenings were more engaging because of the fact that we were in person. Now, like I said, moving into the virtual world, unless I miss something, but I too, like many of us had to relearn our roles. And so at that point it was, we can do webinar style so that then the public can be part of and listen and be part of the committee by submitting comments like we do here in this type of meeting. Or if we do not webinar style, but we do it in as just a regular meeting where we can then put our different panelists and groups so that we can have these discussions and meaningful manners and be able to bounce off ideas. But then again, we've seen the challenges when we do that.

[15271] Mark Triplett: So we- Sorry, Mr. Montesvalco, if I may interrupt. I think what the board is interested in knowing is, was all of the correct processes followed? Yes. Were the meetings held when they were supposed to be held? Was there minutes? Was there a roll call? Was there engagement? Did we fulfill all the obligations of the LCAP process?

[15296] SPEAKER_38: As I understand it, as I've done this before, we followed that. In terms of roll call, again, we've been going back and forth whether this is a Brown Act or it's a Green Act committee. And the notion being that it's more of a green act, but we use Brown Act or we use the Robert rules and all those to maintain the order. So we took minutes, very brief, very, you know, not detailed. Roll call was mainly done by, you know, as they came in, you know, we just- Sorry, Ms.

[15341] Mark Triplett: Cervantes, sorry to interrupt. You don't have to explain each one. I think the question is just were all of these things done? Did we follow all of the requirements? Did we meet all the requirements? I don't think the board needs to know like how. So is that the case that were there minutes taken? Was there roll call? Did every meeting occur that was required to occur?

[15366] SPEAKER_38: minutes were taken, every meeting to occur, I would say that roll call, there would be questions as to whether that happened.

[15378] Bowen Zhang: Okay. Any other?

[15381] SPEAKER_38: Yeah, I'm sorry. The other thing I would not say that we are, we do have the ability to amend the LCAP And I don't have that in front of me, but there is a code that says that we are, we can amend the LCAP and it can be done in between the time from when there was a public hearing to the approval, or it can also be done within the year that it's being implemented. And I say that in the sense that, because I know that this is also tied to the budget approvals and so forth, So there is that piece where if we could move forward, like I said, I think I understand that what's in question right now is the process versus what's the actual in the document. So with that to say that we can move forward with approving with the constituency that we're gonna bring it back and review it and so forth. and I can even consult with our county county office for additional details on that so that is that is an option.

[15458] Elisa Martinez: Okay so given that I asked the question so I think that the answer is were processes followed right I think that that's the key and I think my biggest concern whether You know, we missed the name on a roll call. I think, you know, whether the minutes capture that I'm more concerned about, did people, did the committee have an opportunity to understand the whole? Because I think that's one of the concerns I heard. And so, you know, I just wanted to say that is what I'm gathering. There is always reasons if we need to, to change the LCAP. I don't want us to draw a straight line that we are doing, that we're saying that we would do it because we didn't do XYZ process. So I just want to be clear on that. That's what I'm gathering, Ms. Falk, without taking anything else. Thank you, superintendent.

[15513] Bowen Zhang: Yeah, thank you. I mean, it's reassuring for me to hear that we actually can modify and change the LCAP because I do plan to call for modification once we we did a study session on the apex because I do think that's a very important topic that we should do it like we should make it a top priority once we come back from recess for the new year.

[15534] Mark Triplett: Yeah thank you President Zhang and we have um that we've actually absolutely um have all intention to be bringing back the apex question and really doing an in-depth look at that both as a district and then with the board.

[15548] Bowen Zhang: Okay one last round of comment member Hill.

[15555] Aiden Hill: Sorry, thanks. Thanks for the clarification. And again, I know that there's a lot of, you know, hard work that's going into this. I'm not criticizing that at all. But I think that just following the process is very important. And it does sound like this in your earlier comments that the committee did see a summary, but they didn't see the full final document. I mean, and I really think that they need an opportunity to do that. and to sort of give the blessing before it comes to us. And so, and I think we have some time to do that, you know, granted it's on an accelerated basis, but you've got the document, you've got the people, let's pull them together to have them do the review, send out the questions and, you know, and again, you know, make sure that, you know, that we've got enough of the people present to, you know, to make a difference, then send it to us. And then I'm happy to come join on an emergency basis to then, you know, basically approve.

[15613] Bowen Zhang: Any other comments on the board?

[15618] Mark Triplett: Sorry, if I may present, John, just to be clear. So the committee saw a presentation about the expenditures in the LCAP. And then they did see the complete LCAP before it came to this board. So I just want to make sure that that's clear. because we're getting a whole bunch, we're sort of swirling in things that are then becoming assumed truths when they, just want to make sure that we're all clear on what actually happened.

[15650] Aiden Hill: I've heard directly from members that were sitting on the committee that said that they did not see the full document.

[15657] Elisa Martinez: President Jung, I would like to move to approve the LCAP as presented.

[15663] Bowen Zhang: Motion made. Motion made by Member Martinez. May I get a second?

[15671] Terrence Grindall: I'll second.

[15672] Bowen Zhang: Seconded by Member Grundell. Member Martinez, how do you vote?

[15676] SPEAKER_43: I vote yes.

[15678] Bowen Zhang: Member Grundell? Yes. Member Hill? No. Member Nguyen?

[15684] SPEAKER_49: Yes.

[15685] Bowen Zhang: My vote is yes as well. Motion carries with four ayes and Member Hill dissented. I think the reason has stated pretty clearly. Uh, did we? Oh, yeah, we got a board off. Moving on to 13.9 budget adoption and public hearing reserve disclosure certificates. Superintendent Triplett.

[15711] Mark Triplett: Sorry, I was on mute. Thank you, President Jun. So this next one is the budget, which was presented last time in public hearing. And so Ms.dela Cruz is available to answer any questions. But unless the board wants us to represent, we won't be presenting the budget for a second time.

[15741] SPEAKER_49: President Zhang, Member Lindell has a question.

[15744] Terrence Grindall: Okay, Member Lindell. Yes, I just wanted to stress what President Zhang said last time. I do look forward to looking into the APEX issue and addressing that in a separate process. That's a concern of mine, but I don't think it should stand in the way of moving forward at this time, at this point.

[15772] Bowen Zhang: And actually my comment on the budget is I will actually much more interested in the first interim than, because you know, things, there are so many moving pieces, things can change overnight. So, member Hill.

[15785] Aiden Hill: You're muted. Yeah, sorry. Yeah, I would like to move that given the concerns that were raised in the prior board meeting that we, We suspend the APEX funding. So we remove that from the current budget until we've done an investigation into the grand jury allegations, et cetera, around this program. And so I would be in support of approving the budget if we take APEX out. But I don't feel comfortable leaving it in at this point, given the concerns.

[15830] Bowen Zhang: I guess, Member Hill, when you say the grand jury, are you talking about the grand jury on Oakland Unified? Correct, yeah, correct, in Oakland, correct. Yeah, because in NUSD, yeah, I don't want to give an impression that there's a grand jury investigation into us.

[15843] Aiden Hill: Yeah, sorry. Yeah, no, it was raised in another district.

[15846] Bowen Zhang: Yeah. Member Grindel?

[15849] Terrence Grindall: Oh, I just was going to ask if the superintendent could report on the feasibility of that. whether we could do, as I'm sorry, Member Hill was indicating.

[15866] Mark Triplett: Yeah, thank you, Member Grindel and Member Hill. So we, in theory, and correct me if I'm wrong, Ms.dela Cruz, but we could remove that expenditure, I believe. We do have APEX courses, my understanding is this summer, so it would impact students' ability to be taking and passing classes this summer, leading to possible graduation. And Ms. Pierce-Davis, you can speak more to that if I'm misspeaking here. But I believe we can do this. It just would have ramifications for our students in summer programs. Ms. Dela Cruz, correct me if I'm wrong about whether or not this could be removed from the budget.

[15916] Marie dela Cruz: What I would suggest is to include it in our 45 day budget revision. So we could look at that and see the impact of the summer school and what we've used and make those adjustments in our 45 day budget revision.

[15934] Bowen Zhang: Actually, that's actually exactly what I'm thinking. So because we're so close to summer school, pulling the plug right now might not be fair for the student who signed up for APACS class. But I would want to push for after the summer, starting in August, the September, the new school year, we temporarily suspend the APACS class. And like I said, after coming from break in August, this should be our top priority when it comes to looking into the APACS class. And I understand this is, for me, it's a very, very tough decision about just In a certain way, it is difficult and painful, but as the board shifts its attention from physical solvency to academic performance, which all high-functioning boards do, all high-functioning boards spend most of their time on academic performance, sometimes to improve our academic rigor and our performance, we might need something like an open-heart surgery once in a while. Remember Martinez?

[15989] Elisa Martinez: Yes, I'd like to voice my strong opposition to removing a line item like Apex. This is the strategy that we've used. Perhaps we haven't been as diligent, perhaps. Right now there's a bunch of assumptions that folks are making that we're overusing. Again, my opinion is maybe, but I don't have the facts. Right. And so we can't just throw out the entire program because you know what, we may be using it appropriately for some of our students. So we've already given direction that we want to have a study session on it to better understand. We want, you know, we as a board are going to have the opportunity to give direction. Once we all understand the process, maybe we can choose to defund, right? But I don't think we know enough right now. And I don't think it would be fair to our students and our administrators at the high school. So I'm not in agreement that we pull the plug on funding until we do our due diligence and have our study session. Thank you.

[16060] Bowen Zhang: Member Nguyen?

[16063] SPEAKER_49: I, too, am in agreement with Member Martinez, and I really appreciate Ms.dela Cruz's comment in regards to making the revision during the 45-day window. I think that it gives us enough time to be able to evaluate the current situation with that program, but I don't think it is feasible right now to defund that program right now.

[16091] Bowen Zhang: So I guess we sort of come to an agreement that we'll keep the summer school APACs going, and once the 45 revision comes, and hopefully we're gonna do our study session on APACs, then after that, we'll decide where this is going. Is this in everybody's agreement that we put whatever the defunding of APACs or suspension of APACs into the 45-day revised budget?

[16118] SPEAKER_49: I move to approve Item 13.9.

[16121] Bowen Zhang: I guess, can you add with the anticipation of our APEX revision or suspension in a 45-day revised budget?

[16133] SPEAKER_49: OK. I move to approve item 13.9 with the revision of a review of APEX within the 45-day window budget review.

[16144] Bowen Zhang: May I get a second? I'll second. Seconded by Member Grundahl. Member Martinez, how do you vote?

[16152] SPEAKER_43: I vote yes.

[16155] Bowen Zhang: Member Guendel? I vote yes. Member Hill? Yes. Member Nguyen? Yes. My vote is yes as well. Motion carries with five ayes. Just like I stated, sometimes making these decisions can be painful and very uncomfortable, but oftentimes you need open heart surgery once in a while. Moving on to item 13.10. Towncraft and purchase order authorized under resolution 2020.21-025. Delegate authority to procure necessary materials, equipment, and service to provide distance and or in-person learning for staff, teachers, and students to mitigate the effects of COVID-19. Superintendent Triflett.

[16202] Mark Triplett: Thank you, President Jeon. So I'm going to have Ms. Dela Cruz speak on this item.

[16207] SPEAKER_24: Ms. Dela Cruz?

[16209] Marie dela Cruz: Thank you, Dr. Triplett. So back in April, the board approved a resolution that delegated authority to the superintendent or designee to purchase materials related to COVID and providing distance and in-person learning. And so this is a report on the POs and the contracts that were approved based on this resolution. And they were mostly related to the in-person and reopening needs. So we had approved the contract to do the air balancing on the HVAC, which required two contractors. And then ordering the air purifiers and doing some troubleshooting on the HVAC and also ordering PPE equipment. So the resolution did include and we did state to the board that we would be providing this report so that as we move forward and we use this resolution that we would let you know what items we approved. So in total, there's 513,000. that were approved under this resolution.

[16307] Bowen Zhang: If no other questions, may I get a motion?

[16309] SPEAKER_47: Oh, I see. Sorry. If we can please unmute Eric Tam. Hello? Yes, you may begin.

[16323] SPEAKER_14: Hi, Board, and Dr. Triplett. Last month, I highlighted the Austin Air HEPA units for 19K when we were reviewing the boards. So today, I wanted to highlight in 1310, Austin Air contractor for 352 units for $160,323.62. From one of my CPRA requests, I understood that NUSD used the $19,050 in last month to purchase 50 units back in late March. Therefore, NUSD purchased a total of 402 HEPA units for $179,373.62. Let's just round that to an even $180,000. Board, the ventilation solution that NUSD used for the last two and a half weeks of school, in-person school, post the May 18th letter that Dr. Schimble said that he would be removing the ion units, And I believe for the upcoming fall is the solution of choice using HEPA, portable HEPA filters with MERV 9 HVAC systems cost only $180,000. Let's go back to our bipolar ionization units and installation. $359,945. Let's round it to even $360,000. So based on my understanding, option one, portable HEPA unit filters recommended by CDC and ASHRAE and good enough for us to use right now since for the last two and a half weeks cost $280,000. Option two on the table was new emerging tech for double the cost. It was not recommended by ASHRAE as of October, 2020 and costs $360,000. Just now, President Zhang said he's concerned about all the facts that are on these internet groups. President Zhang, I agree. Let's not speculate. Let's get to the real facts and data. Earlier, Dr. Triplett posted that one of my quote unquote burdensome CPR requests was actually for this exact cost analysis. How did the district determine that MBPI solution was the best solution to bring to the board? We can all agree on this fact that HEPA solution right now based on the invoices is half the cost of MBPI and is supported by many government agencies. President Zhang and board members, let's work together and make that cost analysis report from last year public, either through a direct request to staff or through investing into the CPRA process where it's available to the public. So thank you for your help.

[16487] Bowen Zhang: Thank you. Bringing back to the board, member Hill.

[16492] Aiden Hill: Thank you, President Chong. So I just have a question. So it sounds like these, What are they health mate air purifier units that they are in lieu of or replacing the the ionization units that were decommissioned. And so I just want to confirm that that's the case. And then I also just want to confirm it because it sounds like, well, I just want to confirm that what due diligence was done just to make sure that we don't, that it's going to be a viable solution going forward. And it's not something that we're going to have to end up scrapping later on, you know, so that was, that's my question.

[16530] Marie dela Cruz: So Mr. Hill, the air purifiers were not in lieu of the ionization. They were in addition to, okay.

[16538] Aiden Hill: Thank you.

[16541] Bowen Zhang: Anybody ready to make a motion?

[16546] SPEAKER_49: I move to approve item 13.10.

[16550] Bowen Zhang: Moved by Member Nguyen. May I get a second?

[16554] SPEAKER_44: I'll second.

[16555] Bowen Zhang: Seconded by Member Martinez. Member Martinez, how do you vote?

[16559] SPEAKER_43: Yes.

[16560] Bowen Zhang: Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[16566] SPEAKER_49: Yes.

[16567] Bowen Zhang: My vote is as well. Motion carries with five ayes. Moving on, 13.11, attendant to the chief business official employment agreement. Superintendent Triplett.

[16582] Mark Triplett: Thank you, President Chun. So this is the addendum based on the contract for the chief business officer, which states that if there is a change in or a salary increase with another labor partner that also will apply to the salary of the chief business officer.

[16607] SPEAKER_24: So this is bringing forth that to be approved by the board.

[16618] Bowen Zhang: May I get a motion?

[16619] SPEAKER_49: I move to approve item 13.11.

[16623] Bowen Zhang: Seconded by member, moved by member Nguyen, seconded by member Goodell. Member Martinez, how do you vote?

[16632] SPEAKER_43: Yes.

[16633] Bowen Zhang: Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[16638] SPEAKER_49: Yes.

[16639] Bowen Zhang: My vote is yes, motion carries unanimously. Not sure I should say congratulations to our CBO or not.

[16646] SPEAKER_43: Thank you.

[16648] Bowen Zhang: Moving on to 13.12, increase superintendent professional growth activities. Superintendent Triplett.

[16656] Mark Triplett: Thank you. So as the board knows in my contract, there's a, there's a allotment for professional development and coaching. And this is coming forth because I've reached the $5,000 allotment and I'm requesting an additional 600 for the remainder of this fiscal year based on the, The way that I've been using these funds is for coaching. And there is some final coaching that I'm requesting from the board. So part of the contract states that if there is a situation where there is need for change, that the superintendent should come forth and request that with the board for permission.

[16705] Bowen Zhang: Any questions on the board? Or we're ready to make a motion?

[16709] SPEAKER_49: I move to approve.

[16711] Bowen Zhang: Member Hill has a question, go ahead.

[16714] Aiden Hill: Yeah, I just, I have some concerns because the coach, you know, from my understanding and what I've read, and I think that there's been some articles that have been written about this, that the coach is a former superintendent in San Lorenzo, somewhat controversial figure, and had some real issues with basically getting along with the unions there. And given some of our challenges that we face right now in kind of healing with our own unions, I'm not sure that he's the best choice for coaching at this point. So I think we should take that into consideration.

[16756] Bowen Zhang: Member Martinez.

[16759] Elisa Martinez: Yes, I just wanted to remind those that weren't here when Superintendent Triplett was hired and his contract It's his prerogative to choose the coach that will work for him. So I'm ready to make a motion to approve.

[16779] Bowen Zhang: So my comment is, I believe this is four more hours of training by the end of June and based on the contract the second year. the coaching fee is dramatically reduced from $5,000. So given this is a one-time item of $600 for four hours of additional training before the end of the fiscal year, I'm okay to move forward with the increase. So I move to approve the increase, the superintendent professional growth activity with $600. I second. Seconded by member Martinez. Member Martinez, how do you vote?

[16818] SPEAKER_43: I vote yes.

[16819] Bowen Zhang: Member Grindel? I vote yes. Member Hill? No. Member Nguyen?

[16826] SPEAKER_49: Yes.

[16827] Bowen Zhang: My vote is yes as well. Motion carries with four ayes. Member Hill descended, and I think he stated the reasons already. Moving on to 13.13, murals at Sheldon Elementary. Superintendent Triplett?

[16844] Mark Triplett: Thank you, President John. So we're very excited that there is a proposal coming forth for a mural or murals at Schilling Elementary. There is a very well-established muralist who is interested and is willing to do this project free of charge, I believe. And we have Dr. Wendy here who can speak more to the mural project and what it would bring to the Shilling community. Hi, Dr. Wendy.

[16884] SPEAKER_32: Good evening, members of the board and President Deng. So basically, we are looking for approval today for this mural, hoping to get started after summer school concludes. so that as soon as our students come back from almost a year and a half of being off campus, they can see these beautiful pictures of Stallions, which is our mascot, but also you'll be able to see it on Thornton, which, you know, is a road that a lot of our parents drive and community drive down. So, yeah, we're just excited to have this opportunity.

[16929] Bowen Zhang: Given that this painting of mural is someone doing it for free for us, we certainly appreciate their volunteer work for us. And I'm ready to approve any other concerns from board member. I move that we approve the painting of two murals at Schiller Elementary School to be painted by a luminary mural and design with no charge on the district.

[16956] SPEAKER_49: President Zhang, I believe Member Hill had a comment.

[16960] Bowen Zhang: Member Hill?

[16962] Aiden Hill: Yes. Can we also have a hand sign for the stallions? I don't know if it's like that or if we... I'm just teasing.

[16975] Bowen Zhang: Thank you. Can I get a second?

[16977] SPEAKER_49: I second.

[16978] Bowen Zhang: Seconded by Member Nguyen. Member Martinez, how do you vote?

[16984] SPEAKER_43: Yes.

[16986] Bowen Zhang: Member Grindel?

[16989] SPEAKER_13: Yes.

[16990] Bowen Zhang: Member Hill? Yes. Member Nguyen?

[16994] SPEAKER_49: Yes.

[16995] Bowen Zhang: My vote is yes as well. Motion carries with five ayes. I definitely, on behalf of the board, I want to thank Illuminary Mural and Design for their work, volunteer work for our district. Thank you.

[17005] SPEAKER_49: Thank you.

[17008] Bowen Zhang: Consent Calendar Personnel Report. I move that we ratify the personnel report as presented. May I get a second?

[17017] Terrence Grindall: I'll second.

[17018] Bowen Zhang: Seconded by Member Grundell. Member Martinez, how do you vote?

[17023] SPEAKER_43: Yes.

[17024] Bowen Zhang: Member Grundell? Yes. Member Hill? Yes. Member Nguyen?

[17030] SPEAKER_49: Yes.

[17031] Bowen Zhang: My vote is yes as well. Motion carries as five ayes. Moving on to consent calendar. I do have questions on item 15.2, 15.5, and 15.6. So I will move that we approve item 15.3, services agreement between your USD and Bayside. 15.4, resolution 2020.21-033, Education Protection Act, use of funds 2021-2022, item 15.7, resolution number 2020.21-036, signature card, board members, 15.8, Resolution number 2020.21-037, signature, card, authorized agents, official documents and report. 15.9, resolution number 2020.21-038, signature, card, authorized agent, payroll warrants and disbursement. 15.10, donations report. 15.11, warrant report for May 2021. 15.12, minutes of the June 3rd, 2021 regular meeting of the Board of Education. May I get a second?

[17102] SPEAKER_47: Sorry, to interrupt President DeJong, just to make sure I have the motion correct. Can you please just state the items that will be removed?

[17109] Bowen Zhang: 15.2, 15.5, and 15.6. Thank you. Can we add the warrant report 15.11? I just had a couple of questions about that.

[17116] Aiden Hill: Okay, 15.2, 15.5, 15.6, and 15.11. Can I get a second?

[17132] SPEAKER_49: I'll second.

[17133] Bowen Zhang: Seconded by member Nguyen. Member Martinez, how do you vote?

[17139] SPEAKER_43: Yes.

[17140] Bowen Zhang: Member Grindell? Member Hill? Yes. Member Nguyen?

[17147] SPEAKER_43: Yes.

[17148] Bowen Zhang: My vote is as well. Motion carries with five ayes. Superintendent, do you mind reading the donation report 15.10?

[17157] Mark Triplett: My pleasure, thank you. Let me just pull it up here. Okay, so for donations from this June 17th, $120 for Newark Memorial High School from the Black Bode Giving Fund, PG&E, and this is a principal donation. $280 for Newark Junior High School. This is also the Black Bode Giving Fund from PG&E and is a principal donation. $500 for Newark Memorial High School. This is from Steven McCarty and it's for the band and music program. $30.22 for Newark Unified School District from Amazon Smile and that is it's general for the Newark Unified School District. And then $1,000 for Newark Memorial High School. The donor is the Newark Memorial PTSA, and that's for the senior event class of 2021.

[17225] Bowen Zhang: Thank you, superintendent. And one of the items sounds really familiar to me, which is the last one, Newark Memorial PTSA senior event class of 2021. I think there's an online Facebook fundraising event. I think many of us, myself included, actually contributed to that fundraising. But let's just never anticipate this today, this will come back to the board. Okay. So watching the clock, I move that we'll extend the meeting till 1130. Hopefully, we don't need to go that late. May I get a second? Second, if I remember Grindel. And I heard him in the room, he was on mute. I seconded. Seconded by Member Grundell. Member Martinez, how do you vote?

[17279] SPEAKER_49: She stepped out for a second.

[17280] Bowen Zhang: Oh, I see. Member Grundell, how do you vote? I vote yes. Member Hill? Yes. Member Nguyen?

[17292] SPEAKER_49: Yes.

[17293] Bowen Zhang: Member Martinez, just letting you know, we're voting on extending the meeting to 1130. How do you vote?

[17298] SPEAKER_43: Yes.

[17299] Bowen Zhang: My vote is yes, meeting extended to 1130. Coming back to 15.2, I guess my question for 15.2 and 15.5 and six are actually together, because given my time of more than two years on the board, I don't think we've ever done anything like this. I understand this is sort of a formality, but I still want to know what this is all about. Superintendent Triplett, or Yuan? Yes, Ms.

[17327] Mark Triplett: de la Cruz, could you speak to that please?

[17329] Marie dela Cruz: Yeah, on 15.5 and 15.6, these are annual resolutions that we do at the end of the year. So it allows us to do our budget transfers for our year-end closing in the event that, let's say we get invoices that maybe have been coded to the wrong account, and then we have to transfer money from another budget line item. And same thing for the 15.6, which is for the following year, if there are any budget adjustments or budget transfers that need to be done, this provides us that authority.

[17374] Bowen Zhang: So are you saying that actually in the past two years, every year we all voted on this?

[17379] Marie dela Cruz: Yes. And it's usually within the same category. So for example, If there was $1,000 budget for books and supplies, and maybe we need more funds in a computer account that's still within those 4,000 object codes, then we would transfer between those accounts.

[17406] Bowen Zhang: What about 15.2, the Alameda County Inter-District Transfer MOU? Oh, OK, 15.2.

[17415] Marie dela Cruz: I believe Ms. Pierce can speak to that one.

[17420] SPEAKER_37: Yes, so 15.2 happens every five years. It happens in conjunction with all of the districts in Alameda County. So they all come together. It's called the Student Services Council, along with legal representation from the county, as well as legal from some of the districts. They come together every five years, create agreements for inter-district transfers. And so you would not have seen this in the last couple of years, because this happens every five. There are no major changes to what already exists, except for we do want to recognize that given virtual academies are somewhat new, there might be a need for an amendment with, again, all of the districts in the county coming together.

[17460] Bowen Zhang: Okay, thank you. Yeah, that makes sense, because I've never seen 15.2 ever in the past two and a half years. I guess for 15.5 and 15.6, I am just getting forgetful. as I'm aging. Member Hill.

[17476] Aiden Hill: Regarding 15.2, I just want to make sure I understand. So is this calling for that if another district wants to transfer a student into our district, that they will automatically be transferred into our district? Is that what this resolution or this MOU does?

[17500] SPEAKER_37: no it sets the guidelines for what can merit an inter-district transfer and what it does is it sets agreements so that all of the districts within the county are sort of playing on the same playing field but we but we still have control over whether we decide to accept a transfer in or not i believe so yes okay thank you so i'll move that we approve 15.2 15.1

[17527] Bowen Zhang: Yeah, I'll make a motion to approve these three items. I move we approve 15.2 Alameda County.

[17532] SPEAKER_47: If I may, sorry, just for the sake of clarity, since these items were pulled, can we just go one at a time?

[17541] Bowen Zhang: OK, that's fine. I move that we approve 15.2 Alameda County Inter-District Transfer MOU. May I get a second? I'll second. Seconded by Member Grundell. Member Martinez, how do you vote?

[17554] SPEAKER_43: I vote yes.

[17556] Bowen Zhang: Member Grundell? But yes. Member Hill? Yes. Member Nguyen?

[17562] SPEAKER_49: Yes.

[17563] Bowen Zhang: My vote is this as well. Motion carries with five ayes. I move that we approve 15.5 resolution 2020.21-034, budget transfer for 2020-2021, year end. May I get a second?

[17580] SPEAKER_49: I'll second.

[17581] Bowen Zhang: Seconded by Member Nguyen. Member Martinez, how do you vote? Member Grundahl? Yes. Member Hill? Yes. Member Nguyen?

[17595] SPEAKER_49: Yes.

[17596] Bowen Zhang: My vote is as well. Motion carries unanimously. I move that we approve 15.6 resolution 2020.21-035, budget transfer for 2021-2022, new fiscal year. May I get a second? I second. Seconded by Member Martinez. How do you vote, Member Martinez?

[17619] SPEAKER_43: Yes.

[17620] Bowen Zhang: Member Grindel? Yes. Member Hill? Yes. Member Nguyen?

[17626] SPEAKER_43: Yes.

[17627] Bowen Zhang: My vote is as well. Motion carries unanimously. Moving on to Warden Report 15.11, Member Hill.

[17635] Aiden Hill: Yeah. So since I'm new, right, I'm still learning what we spend money on. And so I just looked through and I have a couple of line items and I'm hoping that if I just call out the line item that Ms. Dela Cruz could just tell me, or you could, you, I shouldn't, I'm not picking on you, Ms. Dela Cruz, but I'm just hoping you could give me the one, you know, or somebody could give me the one sentence description of this is what this is. Um, and so, um, can you tell me what, um, Is it Ed Sped Solutions is? Do you know what that is?

[17668] Marie dela Cruz: Yeah. Ed Sped Solutions is a contract that we have with our special ed department and we contract out for different services.

[17678] Aiden Hill: Okay. All right. And Stepping Stones?

[17683] Marie dela Cruz: Stepping Stones. That sounds like a software or some sort of a, Let's see, contracted teacher. Oh, that too is also special ed.

[17698] Aiden Hill: Okay. All right. Do you see regents?

[17712] Marie dela Cruz: Oh, that's the contract that we have with the Bayside.

[17716] Aiden Hill: Oh, okay. Okay. Okay. All right. Think together.

[17722] Marie dela Cruz: Oh, that's our afterschool education grant. And there are a contractor that provides that service.

[17729] Aiden Hill: Okay. And TSA consulting.

[17736] Marie dela Cruz: TSA consulting. Oh, that is our third party administrator. They manage all of our annuities for our employees.

[17745] Aiden Hill: Okay. All right. So Ms. Delacruz, you were looking worried, but you named that tune in five questions. Thank you.

[17755] Bowen Zhang: Thank you. I move that we approve the warrant report for May 2021. I second. Seconded by Member Nguyen. Member Martinez, how do you vote?

[17769] SPEAKER_43: Yes.

[17772] Bowen Zhang: Member Grindel?

[17774] SPEAKER_13: Yes.

[17775] Bowen Zhang: Member Hill? Yes. Member Nguyen?

[17779] SPEAKER_49: Yes.

[17781] Bowen Zhang: My vote is as well. Motion carries with five ayes. Board of Education committee reports. Mission Valley ROP. Member Martinez. Mission Valley ROP.

[17800] Elisa Martinez: Sorry, sorry. Nothing new to report since the last meeting. Sorry, I think at the last meeting, I may have already reported we had approved the budget for ROP and the ROP with a positive. Yeah. That was kind of the main item.

[17823] Bowen Zhang: Nothing for SELPA. What about the liaison committee?

[17827] SPEAKER_49: The liaison committee is going to meet on June 28, Monday, June 28. I see. From 530 to 730. So in July, we will have an update for you.

[17841] Bowen Zhang: EBIC? I'm sorry.

[17842] SPEAKER_49: In August, we'll have an update for you.

[17844] Bowen Zhang: EBIC, Madam Martinez? Anything from EBIC?

[17850] Elisa Martinez: Sorry, nothing.

[17852] Bowen Zhang: Audit committee? Nothing to report. bond parcel tax, probably nothing. Board of education requests, member Martinez.

[17863] Elisa Martinez: Yes. Thank you, President Zhang for opening the meeting with a recognition to just such an important and extraordinary woman that did so much for our students and just really for the community in general. And I'm speaking of Vivian Larson. And not only is she this folk hero, and she really lived every descriptor that you've heard out from folks and you've read, she really was that person and hero for our students and our families. I was fortunate enough to call her such a close and personal friend. One thing that a mutual friend said about her is that Vivian was the kind of person when you met her, you immediately knew you were family. And I don't think you'll find anyone that'll disagree with that. And I just want to really encourage all of us to get beyond ourselves and really follow her spirit. assume positive intent. And let's get working for our kids. Right? Let's, let's, let's fix the problems when the problems arise. Let's not go looking for problems that may or may not be there. You know, I wish you could be here and say all these things yourself. And she would say it in this super energetic voice and just get you riled up and excited. And I just wanted to say that, you know, many, many of us loved her and we will we commit to really following in her footsteps and doing the work of the work to help our kids. And to that end, my request, my long-winded request is that we, and I will give credit to our prior board member, Mr. Rodriguez, recommending that we fly the flag at half staff at Newark Memorial, which is, this was in her heart. And, sorry, and just sharing how important it was to her. I saw her about two weeks before she passed. And just knowing how important Newark Memorial was, I bought her a cougar, a little stuffed cougar. And her son shared, you know, how important and that she kept it with her the whole time. So what a story of commitment to our kids and our community. And I hope we really, really internalize that and know that That's the job that we have at hand. So I formally and humbly request that we fly the flag and have staff at Newark Memorial.

[18041] Bowen Zhang: Thank you, Member Martinez. Member Goodell, any requests? No requests. Member Hill?

[18052] Aiden Hill: Thank you, President Chong so to request one was referenced earlier, so I'd like to request that when we come back from the July break that at some point in the future that we have a special meeting we maybe bring in CSBA. and they give us some guidance on uh resolution practices and kind of the best practice options and best practices etc to sort of inform our you know processes going forward so that's the first request um and then the second request is and it's it's not an urgent thing but again sometime after the break um i think that in our our board um policies that we, I shouldn't say policies or protocols, that we can, a member can come forward and, you know, have sort of an exploratory topic. And I'd like to, you know, maybe have, you know, whether it's a study session or whatever, a discussion, and I'm happy to provide information on that, on SMART goals, and how you can bring in the SMART framework you know, and that we could, you know, maybe talk about that, discuss that and talk about how we might apply it to the various programs that we're bringing forward or current programs that are running and how we can bring in measurements and, you know, be able to track progress. So those are my two requests.

[18132] Bowen Zhang: Thank you, Member Hill. I think let's just run to the agenda and then we'll well, that member Hill made the case in the regular board meeting.

[18148] SPEAKER_47: Sorry, can you provide clarity on what you're asking then? I mean, one of the requests was to bring in a CSBA facilitator.

[18155] Bowen Zhang: Well, we had us, we're going to have a special meeting at the end of this month where we will have a CSBA facilitator. And is that going to be conflicting with your request member Hill? because there will be a facility.

[18168] Aiden Hill: Yeah, I think this would be in addition to that. I mean, I think it would be a separate discussion.

[18174] Bowen Zhang: Member Martinez?

[18181] Elisa Martinez: Well, this is not really a discussion, so I apologize for weighing in, but I think there's, President Young, perhaps as a starter before we invest, you know, the use of resolutions to give board direction is a fairly standard practice. So perhaps we can just get some written material and send out to the rest of the board. What we are doing is right in line with normal course of business. And so I would like to recommend that we go there before we invest in additional resources on this topic.

[18216] Terrence Grindall: I agree with member Martinez.

[18219] SPEAKER_49: I'm also in agreement with member Martinez.

[18223] Bowen Zhang: Well, then I guess we don't really have a consensus here. Member Hill, can you name your second request? I sort of missed the second request.

[18236] Aiden Hill: Well, so just a question, if we're going to be providing materials, are these coming from CSBA?

[18245] Elisa Martinez: There's plenty of materials on CSBA. I'm sure you've taken the time to go through their policy section. But yes, we have access to, to, um, well, so you're, you're offering an alternative path.

[18258] Aiden Hill: So, and the reason I'm asking for a session is because I'm not aware of CSBA's best practices. So I'm hoping that, um, if we can't have a session that somebody takes the lead in providing that to the board, including me.

[18271] Elisa Martinez: That was my recommendation to president Young. So leave it in his capable hands.

[18275] Bowen Zhang: Okay. So, so, so you know that, uh, Let me contact Deb, our CSBA, whatever, our trainer, and now I'll ask her to provide the material to all of us. And memory, I sort of missed your second request. What was your second request?

[18289] Aiden Hill: So the second request is in our protocols, right? We have a section, I don't remember what the section is, where if a board member has a particular topic that, you know, they're interested in and that they want to, you know, share information about and talk about with the board, that you can carve out an agenda item to do that, maybe a study session. And so I'd like to see if we could have a study session on how to basically start to introduce a framework for measuring things and really measuring programs or any type of goal that we have. And a pretty common framework is called the SMART framework. And it stands for specific, measurable, actionable, or I'm sorry, attainable, realistic, and time bound. And so, and I think that if we were to look at that and start to apply that to a lot of our programs that I think that we would see definitely increased effectiveness. So I'd like to share more of that information about that with the board and kind of get their input and thoughts on that.

[18357] Bowen Zhang: So my opinion is that I will actually first want you to present this to the rest of us in a regular board meeting before we spend staff time. Since you proposed this, I'll be curious to see the thing that you will present for us. I don't know the precedent for this and how are we going to structure this. But given the board does have the sole discretion about how we conduct our meeting in the public, yeah, maybe we can schedule a meeting where just one item about board internal presentation or board like public knowledge sharing or something where you can be prepared to be the co-host on that meeting and then share the rest of the thing with us. And we'll go from there.

[18398] Aiden Hill: Sure. Yeah. I mean, that's, that's not a problem. I mean, I can be flexible, so I can give you kind of the, you know, the high level summary and then we can decide if it, you know, makes sense to explore further.

[18410] Bowen Zhang: Okay. Member Nguyen?

[18412] SPEAKER_47: To get clarity, is this going to go on a future agenda as an agenda item?

[18418] Bowen Zhang: Yes, this will not require staff time. Because it will be a member who will be presenting for himself.

[18425] Aiden Hill: Correct. And it's not something that needs to happen like right yesterday.

[18429] Bowen Zhang: So it's... Yeah, I would say that's waiting for the APACs and then after that... Sure, absolutely. And remember, we also have a special board meeting after the break where we will be developing the goal for the next year. That will happen in August or September. So that's a must-have meeting. Member Nguyen?

[18447] SPEAKER_49: I have no requests. Thank you.

[18451] Bowen Zhang: I also don't have any requests. Moving on to Board of Education Recognition and Announcement, Member Martinez?

[18460] Elisa Martinez: Yes, I wanted to, you know, thinking about, we've been giving a lot of thanks to a lot of people, and a lot of people are very deserving. So I just, you know, the fact that we haven't mentioned everyone doesn't mean we're not grateful. But I really wanted to call out a special thank you to Mr. Dulowicz for all the work that he's done, obviously prior to the crazy time, but even you know, really working closely with his new superintendent, kind of being the, you know, the person that kind of linked with so many changes in administration. And I know he worked tirelessly. Obviously now, you know, we've got Ms. Pierce on, but, you know, he carried a really important workload. And I think he at least feedback that I heard and just my sense as well, kind of playing the parent side, he really brought a lot of credibility, a lot of engagement, not only with our staff, but also with the parent community. So I just wanted to really just to quote you, Superintendent, using your words, lift the topic up or lift him up. And I'm just really, really happy and feel really fortunate that he is part of our team. So thank you.

[18555] Bowen Zhang: Thank you, Member Martinez. Member Gündel.

[18560] Terrence Grindall: I want to thank all the staff for all the hard work they've done. In addition, I want to recognize Vivian Larson, She was, I can't speak as eloquently as Member Martinez about this. However, she was a friend of mine and she was so dedicated to this community. She was a powerful advocate for our community and she served both the school district and the Ohlone College with such diligence and we're going to miss her very much. and just wanted to recognize what she did for our community. That's all.

[18610] Bowen Zhang: Thank you, member Guendel. Member Hill.

[18614] Aiden Hill: Yes, so echoing member Martinez, yeah, I really enjoyed the presentation from the design team on the school merger and I want to give a shout out to Ariel's comments. I mean, really everybody's comments, but definitely want to give a shout out to Ariel. And then also, since we've also had various people on the dais today, or however you want to call it, but want to also show appreciation for Ms. Dela Cruz, which I think we've also confirmed in different ways. So, but thank you for all your hard work.

[18659] SPEAKER_49: I too would like to take the time and opportunity to thank staff for all their hard work, tremendous work this year. I know that it's been difficult and you have been really tasked with difficult things and we have achieved a lot. And granted, we can't always make everyone happy, but I have to say that what was thrown at us this year and what we've accomplished is a lot because moving forward, as you've known for the last couple of years, and I've been only on the board for a short period of time, but the focus has always been the fiscal impact of the district. And to see that we can now really start to focus and make some positive changes on academics and putting more focus on that and spending more time on that I'm really excited for the next year for us to be able to shine a light on those topics and really, you know, strive for the excellence that we want for our students. So I'm really hopeful about that. And that's due to all the hard work that staff has done so wonderful job to our executive team and also to our teachers. And I am totally in agreement with number Martinez, Mr. Dullowich, you know, did a tremendous job and he helped out a whole lot this year and was very helpful to the superintendent. I'm very positive of that. So thank you, Mr. Dullowich. And then lastly, I just wanted to pay my respects to Miss Vivian Larson. And I, unfortunately, only thought to know her briefly and was really hoping that would be able to get to know her after the pandemic, but such is life right so. condolences and love to Vivian Larson's family, friends and all those that have been impacted by her work, her perseverance, her commitment to excellence, her dedication to students and advocacy, and her legacy. So love to everyone who has been touched by Miss Vivian Larson. Thank you.

[18797] Bowen Zhang: Thank you, Member Nguyen. I want to echo all the board members thanks for the about their appreciation of the hard work our staff has put into this unprecedented and very tough year. And I want to circle back on the great woman that we lost a week ago, Vivian Larson. So when the board had a vacancy more than two years ago, I got a call from Vivian telling me that she almost forgot that I live in Newark and she encouraged me to apply for the school board. So without her encouragement, I wouldn't be sitting here as your board president. So I think she will be missed immensely by the people who know her. In two days, we're gonna celebrate Juneteenth, which just became a federal holiday. And in next month, early July, we'll be celebrating Independence Day. So given these two holidays, I think I should spend some time to pay tribute to our great country. given the current environment, and many of you will hear from the media or from any other means of communication. Particularly, I want to speak directly to the children and the young people in our community about how great our country really is. We are indeed the greatest country on Earth. And the biggest privilege on planet Earth is to be an American, to be a US citizen. I can still remember that after immigrating to this country, My parents once told me that they expect me to be more successful than they are, not because I work harder than they do, not because I'm smarter than they are, because I am American. And this country continues to attract the best and the brightest people from all over the world, because we are indeed a beacon of hope and a shining city on a hill. No other country even comes close to that. The fact that millions of marginalized people are desperate to come to our country. It's another living tribute to the vitality of our democracy and the enduring promise of our land. You can see the vitality of our democracy and the promise of our land just on our school board. Our country is about a farm girl of Mexican descent who can grow up to attend the finest public university on earth and become the elected school board member of her hometown. Our board is about a refugee from Vietnam, abandoned by her biological motherland and adopted by her new motherland, America, who can grow up and serve as the vice president of her local school board. Our country is about a Chinese father who need to work in a back kitchen so one day his son can sit in front of you as the president of the local school board. Don't let anyone tell you otherwise, not your opponent, not your critics, and certainly not any disingenuous political pundits who will make you believe that America is a fundamentally flawed country. That is not the case. So happy birthday, America. Happy Independence Day. Superintendent Triplett, your conclusion remark.

[19004] Mark Triplett: Thank you, President John. Wow, that's hard. That's a hard act to follow. But I did want to say two things. One is I wanted to apologize to to the board and the community regarding the LCAP. I misspoke earlier. I was under the understanding that the PAC meeting that occurred on a Tuesday was then followed up with a sharing of the LCAP plan on that same Friday of that week. But staff has informed me that that did not happen, that the plan was shared on the following Monday. with the whole public. So I apologize for misspeaking. That was not accurate of me when I said that. And then I too want to speak briefly about dear Vivian Larson. She was actually, I believe, one of the first people that I met in coming to Newark. She reached out to me with her usual incredible positivity, her energy, and her spirit. And she's been checking in with me and supporting me ever since. And so, I haven't known her nearly as long as most of you, but in the short time that I've been here, she has always been there with me. And so, Vivian, rest in peace and rest in power.

[19091] Bowen Zhang: Superintendent, can you talk about the memorial service, the time?

[19096] Mark Triplett: Yes, I believe there's a service on the 25th. And Ms. Gutierrez, do you have the time of the service?

[19107] SPEAKER_47: No, I don't have the exact details. It is June 25th. And I was told that if there were, if anybody's interested in additional details to just contact me and I will put them in additional contact with additional details.

[19126] Bowen Zhang: Okay. That's it? Superintendent Triplett? Yes, thank you. Thank you. I move that we adjourn the meeting. May I get a second?

[19139] SPEAKER_44: Second.

[19141] Bowen Zhang: Seconded by Member Martinez. Member Martinez, how do you vote?

[19145] SPEAKER_43: Yes.

[19147] Bowen Zhang: Member Goodell? Yes. Member Hill? Yes. Member Nguyen?

[19155] SPEAKER_43: Yes.

[19157] Bowen Zhang: My vote is yes as well. Motion carries unanimously. Meeting is adjourned at 11.19 p.m. in the profound memory of the late high school counselor, and trustee of Ohlone College for Vivian Angelica Larson. Thank you for sticking with us for this late, and good night, everybody.

[19177] Terrence Grindall: Good night.

1. Live Comments: Join with an Internet-connected device (tablet, computer, phone, etc.)

Virtual Meeting Practices & Connection Information

Type Information, Procedural In accordance with the Governor's Executive Order N-29-20, Board meetings will be held "virtually" until further notice. These meetings will be accessible to the public by internet or telephone. No physical meeting place will be provided.

Meetings will live-streamed on the NUSD YouTube on the internet. Public comment opportunities will be available through the virtual meeting. Please see the public comment instructions provided here.

As always, we encourage you to contact the entire Board by email at "board@newarkunified.org." This address goes directly to the Board members, who check their emails frequently.

Roll Call

Type Procedural Board Members:

President Bowen Zhang Member Phuong Nguyen Member Elisa Martinez Member Terrence Grindall Member Aiden Hill

Student Board Member: Member Wahhab Salemi

2. APPROVAL OF AGENDA

2. Live Comments: Join with an Internet-connected device (tablet, computer, phone, etc.)

Approval of Agenda

Type Action

Recommended Recommendation is that the Board of Education approve the agenda for this meeting. Action Purpose:

Members of the Board may request that the agenda be approved as presented or amended.

Motion & Voting Recommendation is that the Board of Education approve the agenda for this meeting without 3.5.

Motion by Phuong Nguyen, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

3. CLOSED SESSION

Public Comment on Closed Session Item

Type Procedural Purpose:

To provide a space for the community to make a comment on Closed Session Items.

Background:

Please see the link below for Public Comment information.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=BN8PNC6402C1

Public Employee Discipline/Dismissal/ Release (GC54957)

Type Action, Procedural Information will be provided by the Superintendent and Executive Director of Human Resources.

Conference with Labor Negotiator (GC54957.6(a)): Employee Organizations - NTA & CSEA

Type Action, Procedural Information will be provided by the agency negotiator, Executive Director of Human Resources. Assistance from legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NTA & CSEA.

Conference with Labor Negotiator (GC54957.6(a)): Employee Group - NEWMA, Unrepresented Supervisors & Contracted Management

Type Action, Procedural Information will be provided by the agency negotiator, Executive Director of Human Resources, and the Superintendent. Assistance from legal firm Dannis, Woliver, Kelley, Attorneys at Law may be provided.

The employee organizations include NEWMA, Unrepresented Supervisors, and Contracted Management

Conference with Legal Counsel - Existing Litigation (GC 54956.9(d)(1))

Type Action, Procedural Cases to be discussed:

Title of Case

Conference with Legal Counsel - Anticipated Litigation (GC 54956.9(d)(4))

Type Action, Procedural Information will be provided regarding:

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: One case

Public Employment (Gov. Code, � 54957, subd. (b)(1)): Superintendent

Type Action, Discussion, Information

Recess to Closed Session

Type Procedural Purpose:

The Board will recess to Closed Session, and reconvene to Open Session on or about 7pm.

4. RECONVENE TO OPEN SESSION

Pledge of Allegiance

Type Procedural

5. REPORT OF CLOSED SESSION ACTIONS

Report of Closed Session Actions

Type Action, Procedural Purpose:

If available, a report of closed session will be provided by the Board President.

6. STUDENT REPORT

Student Report from Newark Junior High School, MacGregor and Newark Memorial High School

Type Information Purpose:

At regular Board meetings, a spokesperson of each secondary school may make a brief presentation.

Discussion items may include updates, celebrations, and upcoming events.

1. MacGregor - Alexis Blanco-Barron

7. RECOGNITIONS AND CELEBRATIONS

Introduction of New Administrators

Type Information Purpose:

The purpose of this agenda item is to recognize and introduce two new administrators to the board and to the NUSD community.

Background:

Staff would like to welcome and introduce to the community Ms. Jin Kim, Assistant Principal for Newark Junior High School for the 2021-2022 school year. Ms. Jessica Tommasini will be serving as the principal of the newly-named Coyote Hills Elementary School. Both administrators have been approved on Personnel Reports at previous board meetings. We look forward to their leadership in the 2021-2022 school year.

8. EMPLOYEE ORGANIZATIONS

Employee Organizations

Type Information Purpose:

At regular Board meetings, a single spokesperson of each recognized employee organization (NTA, CSEA, NEWMA) may make a brief presentation.

Background:

Discussion items are limited to updates, celebrations, and upcoming events.

1. NTA: Sean Abruzzi

2. CSEA: Sue Eustice

3. NEWMA: Amanda Golliher

9. PUBLIC COMMENT ON NON-AGENDA ITEMS

Public Comment on Non-Agenda Items

Type Procedural Purpose:

To provide a space for the community to make a comment on non-agenda items.

Background:

Please see click the link below for Public Comment information on Non-Agenda Items and Agenda items.

http://go.boarddocs.com/ca/nusd/Board.nsf/goto?open&id=BN8PNC6402C1

10. SUPERINTENDENT REPORT

Superintendent Report

Type Information Purpose:

The superintendent will provide the Board with district information, updates, news, or anything in the jurisdiction of the board or the superintendent.

Background:

Information provided by the Superintendent

11. STAFF REPORT

Coyote Hills Elementary Design Team Presentation

Type Information Purpose:

To present to the Board information regarding the work conducted by the Design Team in regard to the Graham/Snow merger.

Background:

Design Team Background

On November 17, 2020, the NUSD Board of Education, acting on the recommendation of the School Consolidation Advisory Committee, voted to merge Snow Elementary and Graham Elementary on the Graham campus in order to provide increased equity and access to a high-quality school program in a single merged school located at the Graham campus.

The merger process was an important opportunity for stakeholders from both Snow Elementary and Graham Elementary to: Design and develop the new school's mission and vision. Clarify the student population needs the newly designed school seeks to serve Assess current school structures, respective cultures, site programs, and systems in place that can be applied and/or adapted to the new school community Identify our NUSD priorities for ensuring all students that we seek to serve at the new school have the programs and supports they need to thrive as learners and leaders Building consensus on a plan for our community to take collective responsibility for a successful merger of our new school

The Design Team

The Design Team was responsible for: Centering and advocating for the needs of our most vulnerable students throughout both Graham Elementary and Snow Elementary in the merger planning Communicating with and collecting input and feedback from peers related to merger planning Participating in design and decision-making processes related to the mission and vision of the merger planning Participating in and advocating with other NUSD schools to ensure their support and coordination for the success of the redesign efforts to ensure a successful start to a new school

Design Team Expectations

Members of the Design Team committed to: Attending all meetings, via Zoom, on the 2nd and 4th Thursdays of each month, January 28th, 2021 through June 10, 2021. Leading up to & throughout the process, collecting feedback/ input from peers needed to support our design work.

This is a live, working document for the Coyote Hills Elementary School Community to guide their work. The document was developed as a starting place and allows for flexibility throughout the implementation of the programs.

File Attachments Design Team Final Plan.pdf (9,917 KB) Design Team Board Presentation .pdf (4,595 KB)

12. OLD BUSINESS

LCAP Membership Roster

Type Action

Preferred Date Jun 17, 2021

Recommended Staff recommends that the Board of Education ratify the updated LCAP roster and provide Action staff discretion to update the roster within the school year. Purpose:

The purpose of this item is to inform the Board of an update to the 2020-21 LCAP Advisory Committee roster.

Background:

The 2020-2021 LCAP Advisory Committee roster was first reviewed and approved by the Board on January 21, 2021. Since then, two members of the original committee resigned due to personal reasons that kept them from participating for the entire semester. In collaboration with the principals of the sites that lost representation, replacements were recruited. The attached document is the updated roster of the 2020-21 LCAP Advisory Committee.

File Attachments 2020-21 LCAP PAC Roster.pdf (79 KB)

Motion & Voting Staff recommends that the Board of Education ratify the updated LCAP roster and provide staff discretion to update the roster within the school year.

Motion by Phuong Nguyen, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

13. NEW BUSINESS

Resolution 2020.21-039: Lesbian, Gay, Bisexual, Transgender, and Queer (LGTBQ+) Pride Month

Type Action

Preferred Date Jun 17, 2021

Fiscal Impact No

Budgeted No

Recommended Staff recommends that the Board of Education adopt Resolution 2020.21-039 recognizing Action June as LGBTQ+ (or LGBTQIA+) Pride Month. Purpose:

To adopt Resolution 2020.21-039 recognizing June as LGBTQ+ (or LGBTQIA+) Pride Month.

Background:

The proposed NUSD resolution was drafted in partnership with Castro Valley Pride as well as NUSD students, who provided feedback and input on the resolution's content. Castro Valley Pride, Livermore Pride, and Oakland Pride are working with local Alameda County districts to adopt resolutions recognizing the month of June as Pride Month by raising a rainbow flag at each school site as well as district offices.

The following districts have already passed similar resolutions:

    Alameda County Office of Education
    Castro Valley Unified School District
    Hayward Unified School District
    San Lorenzo Unified School District
    New Haven Unified School District
    Pleasanton Unified School District
    Piedmont Unified School District
    Dublin Unified School District
    Berkeley Unified School District (pending 6/2/21 outcome)
    Albany Unified School District (pending 6/8/21 outcome)
    San Leandro Unified School District (pending 6/8/21 outcome)
    Sunol Glen Unified School District (TBD)
    Alameda Unified School District (TBD)

Lesbian, Gay, Bisexual, Transgender and Queer (LGBTQ) Pride Month is currently celebrated each year in the month of June to honor the 1969 Stonewall Uprising in Manhattan. Today, celebrations include pride parades, picnics, parties, workshops, symposia, concerts, and more. Memorials are held during this month for those members of the community who have been lost to hate crimes or HIV/AIDS. The purpose of the commemorative month is to recognize the impact that lesbian, gay, bisexual and transgender individuals have had on history locally, nationally, and internationally.

File Attachments LGBTQ+ Pride Month Resolution 2020.21-039.pdf (102 KB)

Motion & Voting Staff recommends that the Board of Education adopt Resolution 2020.21-039 recognizing June as LGBTQ+ (or LGBTQIA+) Pride Month.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall
Abstain: Aiden Hill

NUSD Graduate Profile

Type Action

Preferred Date Jun 17, 2021

Recommended Staff recommends that the Board of Education approve the six characteristics of an NUSD Action graduate finalized by the Graduate Profile Design Team. Purpose:

The purpose of this item is for the Board of Education to approve the six characteristics of a NUSD graduate as well as provide feedback on the final visual design of the Graduate Profile.

Background:

"A graduate profile is a visual representation of the essential skills and habits that define the learning experiences at your school." This presentation will describe the development of the NUSD Graduate Profile from November 2020 to May 2021 through a series of collaborative and interactive activities which engaged over one hundred stakeholders: students, teachers,

community members, university partners, business partners, and the NUSD Board of Education. Since the engagement session of the Board of Education on March 4, 2021, the Graduate Profile Design Team came to consensus and identified the six characteristics of a NUSD Graduate: Critical Thinker, Creative Problem Solver, Effective Communicator, Integrity, Empathy, and Resilience. At this meeting, we will also present three images designed by one of our NMHS students. We request feedback from the NUSD Board of Education on each of the designs presented, prior to professional finishing.

File Attachments BOE. Final Graduate Profile.pdf (2,593 KB)

Motion & Voting Staff recommends that the Board of Education approve the six characteristics of an NUSD graduate finalized by the Graduate Profile Design Team.

Motion by Bowen Zhang, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Resolution 2020.21-040: Commitment to Resume Full-Time, In-Person Instruction in All NUSD Schools Beginning August 12, 2021

Type Action

Preferred Date Jun 17, 2021

Recommended Staff recommends that the Board of Education approve Resolution 2020.21-040: Action Commitment to Resume Full-Time, In-Person Instruction in All NUSD Schools Beginning August 12, 2021, in accordance with state and county legislation and safety guidelines. Purpose:

The purpose of this item is for the Board of Education to announce its commitment to resume full-time, in-person instruction in all NUSD schools beginning on August 12, 2021, in accordance with state and county legislation and safety guidelines.

Background:

This presentation is intended to provide an outlook on anticipated program offerings for the 2021-2022 academic school year, in an effort to provide transparency and lead-time for planning as possible. It will include historical context around distance learning, expected programming for the 2021-2022 school year, and when NUSD expects more complete guidance from our state and county partners.

File Attachments Resolution 2020.21-040 - In-Person Instruction 21-22.pdf (89 KB) Anticipated 2021-2022 Academic Programming - Board Presentation 6.17.21 .pdf (3,158 KB)

Motion & Voting Staff recommends that the Board of Education approve Resolution 2020.21-040: Commitment to Resume Full-Time, In- Person Instruction in All NUSD Schools Beginning August 12, 2021, in accordance with state and county legislation and safety guidelines.

Motion by Terrence Grindall, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall
Abstain: Aiden Hill

Bid Award of Landscaping and Irrigation Project: Group 1 Schools

Type Action

Fiscal Impact Yes

Budgeted Yes

Budget Source Bond Measure G

Recommended Staff recommends the Board of Education authorize staff to work with the Landscaping Action Design Team and construction manager to complete vetting of bids and award the contract to the lowest, responsible and responsive bidder for the Landscaping and Irrigation Project: Group 1 Schools at Birch Grove Primary, Birch Grove Intermediate, Kennedy, Schilling and Lincoln Elementary Schools. Purpose: To authorize district staff to award the contract to the lowest, responsible and responsive bidder for the Landscaping and Irrigation Project: Group 1 Schools at Birch Grove Primary, Birch Grove Intermediate, Kennedy, Schilling, and Lincoln Elementary Schools.

Background: On February 20, 2020, the Board of Trustees approved a list of projects for the balance of the Measure G Bond proceeds which included landscaping and irrigation projects. On August 20, 2020, the Board approved a list of landscaping and irrigation improvements at Birch Grove Primary, Birch Grove Intermediate, Graham, Kennedy, Schilling, Lincoln, Musick, Newark Memorial High School, and MacGregor. Projects will bid in two increments.

The Landscaping and Irrigation Project Group 1, which includes Birch Grove Primary, Birch Grove Intermediate, Kennedy, Schilling, and Lincoln Elementary Schools, will provide curb appeal as outlined by the Measure G Bond.

These projects have undergone a competitive bidding process. The projects were publicly advertised on May 28, 2021 and June 4, 2021. Mandatory pre-bid site walks occurred on June 1 & 3 & 9, 2021. Bids are scheduled to be publicly opened on June 16, 2021 at 2:00 PM.

The lowest, responsible and responsive bidder and the bid amount are to be announced at the June 17, 2021 Board meeting.

File Attachments Bid Results Planting & Irrigation Grp1 NUSD-.pdf (45 KB)

Motion & Voting Staff recommends the Board of Education authorize staff to work with the Landscaping Design Team and construction manager to complete vetting of bids and award the contract to the lowest, responsible and responsive bidder for the Landscaping and Irrigation Project: Group 1 Schools at Birch Grove Primary, Birch Grove Intermediate, Kennedy, Schilling and Lincoln Elementary Schools.

Motion by Phuong Nguyen, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Bid Award of Newark Junior High School Stair Improvements and Barrier Removal Project

Type Action

Fiscal Impact Yes

Dollar Amount $631,700.00

Budgeted Yes

Budget Source Fund 40 Special Reserve for Capital Outlay Projects (Ruschin Funds)

Recommended Staff recommends the Board of Education authorize staff to award the Newark Junior High Action School Stair Improvements and Barrier Removal Project to the lowest, responsible and responsive bidder, Cal-Pacific Construction Inc., as presented. Purpose:

To award the contract to Cal-Pacific Construction Inc. for the Newark Junior High School Stair Improvements and Barrier Removal Project.

Background:

Staff presented conceptual renderings and budget depicting the project designs at the May 5, 2021, Board meeting (see attached).

Staff had duly advertised and released for competitive public bid the Stair Improvements and Barrier Removal Project at Newark Junior High School. A Notice to Bidders was advertised in the Argus Newspaper on May 7, 2021, and May 14, 2021, and was placed in industry plan rooms on May 7, 2021. Mandatory Pre-bid conferences were held on May 18, 2021, and May 20, 2021.

On June 6, 2021, two (2) bids were received. The lowest bid was submitted by Cal-Pacific Construction Inc. at $631,700.00 which includes a base bid of $437,000, and Alternates 1A,1B, 2A, and 2B totaling $194,700. The lowest bid is within the construction budget and about $90K below the estimated construction cost.

This action item is: 1. To authorize staff to award the contract to the lowest, responsible and responsive bidder Cal-Pacific Construction Inc., Pacifica, CA in the Base Bid amount of $437,000; and to award Additive Bid Alternates: 2. Alternate 1� Retaining and Seat Wall with Planter at Stairway 1: $39,000 3. Alternate 1B � Sidewalk section in front of Stairway 1: $49,500 4. Alternate 2A � Retaining and Seat Wall with Planter at Stairway 2: $73,200 5. Alternate 2B � Sidewalk section in front of Stairway 2: $33,000 6. For a total bid/contract amount of $631,700.00 (base bid plus alternates)

File Attachments NJHS Stairs Project_06-17-21.pdf (13,991 KB)

Motion & Voting Staff recommends the Board of Education authorize staff to award the Newark Junior High School Stair Improvements and Barrier Removal Project to the lowest, responsible and responsive bidder, Cal-Pacific Construction Inc., as presented.

Motion by Phuong Nguyen, second by Terrence Grindall.
Final Resolution: Motion Carries


Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

PG&E Electric Vehicle Fleet Electrification Program Grant for Electric Vehicle Charging Station Infrastructure

Type Action

Fiscal Impact Yes

Dollar Amount $75,146.00

Budgeted No

Budget Source Fund 40 - Special Reserve for Capital Outlay Projects (Ruschin Funds)

Recommended Staff recommends that the Board of Education accept the PG&E Electric Vehicle Fleet Action Electrification Program Grant. Purpose:

Newark Unified School District has been extended an invitation to join PG&E's EV Fleet Electrification program. The purpose is to inform the Board of the details of the program, which includes incentives and rebates to reduce the cost of constructing an electric vehicle charging infrastructure at the MOT Yard at 37370 Birch Street, and obtaining Board approval to accept the invitation and commit to ongoing infrastructure grants.

Background:

On June 19, 2019, the Board approved Resolution 2139, confirming its interest in applying for the funding to replace its five school busses with zero-emissions buses and the related charging infrastructure.

On December 3, 2020, the Board approved a commitment to purchasing two (2) electric buses and a charging station infrastructure for a district match of $356,304 through the Bay Area Air Quality Management District (BAAQMD), California Air Resources Board (Hybrid Voucher Incentive Project - HVIP) and PG&E grants. The Board also approved future electric vehicle and infrastructure grant applications.

In December 2020, two electric buses were ordered and delivered.

Execution of the BAAQMD grant in December 2020 provides $75,770 towards infrastructure and qualified Newark USD for the PG&E's EV Fleet Electrification program. The PG&E program requires the commitment to acquire a total of five (5) electric vehicles over a five-year period. The two (2) buses purchased will count towards the five (5) required purchases. Newark USD proposes to obtain 3 additional electric vehicles (2 refrigerated trucks and a dump truck or similar, depending on what grants and electric vehicles are available and are the most cost-effective).

Once Newark USD signs off on the grant, PG&E will design the infrastructure at their cost and pay for a new electric transformer.

The 10-year PG&E grant contract has actual costs to be determined pending the final design. Once PG&E has completed its design, Newark USD can consider either: Ownership Option: Newark USD pays for and receives grants from BAAQMD and PG&E for electric infrastructure, or Lease Option: PG&E pays for and owns the electric vehicle infrastructure from the PG&E electric transformer to Newark USD's electric meter. Newark USD will pay PG&E a lease cost monthly to cover the cost of this work and operating costs (electricity, maintenance, etc.)

Once PG&E has completed its design and cost analysis has been received, Business Services and MOT can review and recommend the best financial alternative.

An estimate of $75,146 is for the ownership option. Under this scenario, it is estimated that Newark USD will be paying 25% of the total cost of the charging station infrastructure. PG&E is also required to provide a discounted Business Electric Vehicle Charging rate (BEV1 or BEV2).

Vendor Vehicles Quote/Inv Date Description Amount BAAQMD PG&E (Charger Rebate) PG&E (80%Infrastruct SilveradoElectric 5 11/11/18 Infrastructure & Chargers 255,000 75,770 30,000 Beacon Charging Stations, Consulting 5 estimate Oversite & Grants 18,000 Subtotal 273,000 75,770 30,000 Contingency(10%) 27,300 TOTAL $300,300

File Attachments PG&E EV Fleet Notification Packet.pdf (526 KB) PG&E EV Fleet Terms and Conditions.pdf (331 KB) PG&E EV Fleet Letter of Committment by NUSD.pdf (69 KB) Electric Bus Delivery Photo.jpeg (611 KB) PPT Presentation_NewarkUSD.PGEGrant6.17.21_rev.pdf (38 KB)

Motion & Voting Staff recommends that the Board of Education accept the PG&E Electric Vehicle Fleet Electrification Program Grant.

Motion by Terrence Grindall, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall
Nay: Aiden Hill

Feasibility Study for New School in the Sanctuary Development (Area 3)

Type Action

Fiscal Impact Yes

Dollar Amount $10,500.00

Budgeted No

Budget Source Capital Facilities Fund

Recommended Staff recommends the Board of Education approve the proposal from SchoolWorks, Inc. to Action provide services for a Feasibility Study of building a new school in the Sanctuary development on land provided by the developer in the City of Newark Area 3. Purpose:

To review and approve the proposal from SchoolWorks, Inc. to provide services for a feasibility study of building a new school on land provided by the developer in the Sanctuary development located in the City of Newark's Area 3.

Background:

At the May 6, 2021, Board meeting, Board Member Grindall requested that staff begin to review the feasibility of building a new school in the Sanctuary development located in the City of Newark's Area 3.

On April 9, 2015, a Development Agreement between the City of Newark and Newark Partners, LLC Developer was executed.

As part of this agreement, the City of Newark required the dedication of 6 acres of land to the City for use as a school site. In addition, there is to be an adjacent 3-acre park that would be for joint City/School use.

As per the provisions of the Development Agreement, an elementary school must begin construction on the site within 7 years of the first building permit granted for the Sanctuary (Area 3) development. If school construction does not take place by that time, the property would revert to the developer.

The first building permit was granted on August 8, 2018. Therefore, school construction would need to commence by August 7, 2025.

File Attachments Feasibility Study_Schoolworks proposal May2021.pdf (594 KB)

Motion & Voting Staff recommends the Board of Education approve the proposal from SchoolWorks, Inc. to provide services for a Feasibility Study of building a new school in the Sanctuary development on land provided by the developer in the City of Newark Area 3.

Motion by Terrence Grindall, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall
Nay: Aiden Hill

Approval of the 2021-22 Local Control and Accountability Plan (LCAP)

Type Action

Recommended Staff recommends the Board of Education approve the 2021-22 Local Control and Action Accountability Plan as presented. Purpose:

The administration presents the 2021-22 Local Control and Accountability Plan (LCAP) for approval.

Background:

Education Code � 52062(b)(2) A governing board of a school district shall adopt an LCAP or annual update to the LCAP in a public meeting. This meeting shall be held after, but not on the same day as, the public hearing held pursuant to paragraph (1). This meeting shall be the same meeting as that during which the governing board of the school district adopts a budget pursuant to Education Code � 42127 (a)(2).

Our district has conducted the following meetings in 2020-21: February 23, 2021 6:00 pm - 7:00 pm - LCAP Advisory Committee March 23, 2021 6:00 pm - 7:00 pm - LCAP Advisory Committee March 30, 2021 2:30 pm - 4:00 pm - Ed Services Team April 13, 2021 2:30 pm - 4:00 pm - Ed Services Team

    April 14, 2021 12:45 pm - 2:45 pm - Learning Leadership Academy
    April 15, 2021 Board Study Session
    April 21, 2021 9:00 am - 10:00 am - DELAC
    April 27, 2021 6:00 pm - 7:00 pm - LCAP Advisory Committee (Expanded Learning Opportunity)
    May 14, 2021 (2 sessions) 12:15 pm and 1:15 pm- NMHS Student Input
    May 19, 2021 9:00 am - 10:00 am - DELAC
    May 25, 2021 6:00 pm - 7:00 pm -LCAP Advisory Committee
    March - April 2021 - School Site Council Meetings
    June 3, 2021 - Board of Education Public Hearing

File Attachments 2021-22 LCAP_Newark Unified School District_6-17-2021.pdf (1,936 KB)

Motion & Voting Staff recommends the Board of Education approve the 2021-22 Local Control and Accountability Plan as presented.

Motion by Elisa Martinez, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall
Nay: Aiden Hill

Resolution 2020.21-032: 2021-22 Budget Adoption and Public Hearing Reserve Disclosure Certificate

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education adopt Resolution 2020.21-032 2021-22 Action Budget Adoption and the Public Hearing Reserve Disclosure Certificate and certify that the budget was developed using the state-adopted Criteria and Standards. Purpose:

The purpose of this item is for the Board of Education to adopt the 2021-22 Proposed Budget prior to July 1, 2021.

Background:

Following a mandated public hearing, held June 3, 2021, on the 2021-22 Proposed Budget, the Board will consider adopting the District budget. The most significant items that will impact this budget are the actual closing of the books on 2020-21, and the actual 2021-22 enrollment and attendance in Newark Unified School District.

Education Code 42127 requires the governing board of each school district to adopt a budget on or before July 1 of each year for the upcoming fiscal year. Staff recommends the Board adopt the 2021-22 budgets for the following funds: General Fund; Adult Education Fund; Child Development Fund; Cafeteria Fund; Special Reserve for Other Than Capital Outlay Fund; Building Fund; Capital Facilities Fund; Special Reserve Fund for Capital Outlay Projects; Bond Interest and Redemption Fund; and Self- Insurance Fund.

Once the Legislature reaches a compromise on the 2021�22 State Budget Act, each house will need to approve the budget bill by June 15. The Governor will then have 12 days to sign the budget bill as presented, approve the budget bill with line-item reductions, or veto the budget bill and send it back to the Legislature. The District will have 45 days from the date the

Governor signs the budget to make public any significant revisions it decides to make to the Adopted Budget based upon the State's enacted budget.

File Attachments Resolution 2020.21-032_Budget Adoption for 2021-22.pdf (64 KB) 2021-22 A7 Public Hearing Reserve Disclosure Certificate (1).pdf (944 KB) 21-22 Adopted Budget Full Book-rev6-1-21.pdf (3,989 KB)

Motion & Voting Staff recommends that the Board of Education adopt Resolution 2020.21-032 2021-22 Budget Adoption and the Public Hearing Reserve Disclosure Certificate and certify that the budget was developed using the state-adopted Criteria and Standards. (with a revision of APEX during the 45 day revision)

Motion by Phuong Nguyen, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Contracts and Purchase Orders Authorized under Resolution 2020.21-025 (Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

Type Action

Fiscal Impact Yes

Dollar Amount $513,743.00

Budgeted Yes

Budget Source In-Person Instruction Grant

Recommended Staff recommends the Board of Education accept the update on costs associated with the Action implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19) Purpose:

To update the Board on costs associated with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19).

Background:

On April 1, 2021, the Newark Unified School District Board approved Resolution 2020.21-025 delegating authority to the Superintendent or designee to procure necessary materials, equipment, and services that are needed to provide distance and/or in-person learning to mitigate the effects of Covid-19. Language in the resolution states "the Superintendent/Designee shall make periodic reports to the Board of Education and the public regarding implementation of this resolution and the costs associated therewith"; requiring the update provided here.

VENDOR DATE PO NUMBER DESCRIPTION Alpha Air BalancingAgency 4/19/2021 P21-01549 HVAC & Ventilation Survey Measurements, equipment operations & verificatthroughoutthe District for schools reopening Cypress Engineering To furnish mechanical engineering services covering District schools reopen Group 4/19/2021 P21-01551 Engineering support work Austin Air 4/16/2021 P21-01546 Purchase of 352 Healthmate Air Purifiers to be provided in every classroom Western AlliedMechanical 4/12/2021 P21-01515 Troubleshooting Air Flow/HVAC Units ELB US Inc 4/23/2021 P21-01608 Personal Protective Equipment and supplies

File Attachments RESOLU~3.PDF (145 KB) Alpha Air_NUSD.TAB.Proposal.202.6905_fully executed with Resolution.pdf (119 KB) Cypress EG_Newark USD School Reopening and AB-841 Proposal_fully executed with Resolution.pdf (244 KB) PO Austin Air Healthmate Plus Air Purifiers_4-16-21.pdf (64 KB) ELB 3000.pdf (103 KB) PO Western Allied.pdf (55 KB)

Motion & Voting Staff recommends the Board of Education accept the update on costs associated with the implementation of Resolution 2020.21-025 (Resolution of the Board of Education of the Newark Unified School District to Delegate Authority to Procure Necessary Materials, Equipment and Services to Provide Distance and/or In-Person Learning for Staff, Teachers, and Students to Mitigate the Effects of Covid-19)

Motion by Phuong Nguyen, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Addendum to the Chief Business Official Employment Agreement

Type Action

Budget Source General Fund

Recommended Staff recommends that the Board of Education approve the proposed addendum to the Action Chief Business Official employment agreement. Purpose:

Governing Boards must orally report out a summary of a recommendation for final action on certain local agency salaries, salary schedules or other compensation.

Background:

The Chief Business Official's employment agreement states that compensation "shall be increased each year in the same percentage amount that is granted to the NEWMA salary schedule...". On June 3, 2021, the Board approved a NEWMA salary increase on the salary schedules for 2021-22 of 1% effective July 1, 2021, and 1.5% effective February 1, 2022. The addendum to the Chief Business Official Employment Agreement reflects the increase for the Chief Business Official, Marie dela Cruz.

File Attachments Contract_Addendum_CBO SalaryIncrease 21-22.pdf (12 KB)

Motion & Voting Staff recommends that the Board of Education approve the proposed addendum to the Chief Business Official employment agreement.

Motion by Phuong Nguyen, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Increase Superintendent Professional Growth Activities

Type Action

Fiscal Impact Yes

Dollar Amount $600.00

Budgeted Yes

Budget Source General Fund

Recommended Staff recommends that the Board of Education approve the increase to the Superintendent Action Professional Growth Activities as presented. Purpose:

To approve an increase of $600.00 to the contract for Fred Brill Ed. D Consulting Services as part of the Superintendent's professional growth activities schedule.

Background:

As part of item #12 of the Superintendent's contract, Professional Growth Activities, the district contracted with Fred Brill, Ed D, Consulting Services to provide coaching services for the Superintendent. The Superintendent's contract provided up to $5,000 for professional growth.

File Attachments Fred Brill, Ed.D., Superintendent Coaching_2020-21_fully executed-redacted.pdf (881 KB)

Motion & Voting Staff recommends that the Board of Education approve the increase to the Superintendent Professional Growth Activities as presented.

Motion by Bowen Zhang, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall
Nay: Aiden Hill

Murals at Schilling Elementary

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education approve the painting of two murals at Action Schilling Elementary School, to be painted by Illuminaries Mural & Design. Purpose:

To obtain Board approval to have Illuminaries Mural & Design paint two murals of the school mascot, the Schilling Stallion, at Schilling Elementary School: one mural to be painted on a portable and the other on a school building.

Background:

Murals and school mascots provide a sense of community, school spirit, and pride to the campus. The proposed murals, displaying the school mascot, the Schilling Stallion, not only supports the Schilling community, but also the youth in our area. Illuminaries is a program in Union City whose passion is to inspire youth through art. They bring their own unique "spray blast" style of art which students can enjoy and take pride in. The murals are being donated to the school at no charge.

File Attachments Schilling Mural_Building_image (2).pdf (75 KB) Schilling Mural_Portable_image (1).pdf (53 KB)

Motion & Voting Staff recommends that the Board of Education approve the painting of two murals at Schilling Elementary School, to be painted by Illuminaries Mural & Design.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

14. CONSENT AGENDA - PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended Staff recommends that the Board of Education approve the following personnel agenda Action items be approved under one consented vote. Items _________. Purpose:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

Background:

Items within Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Personnel Report

Type Action

Recommended Staff recommends that the Board of Education ratify the personnel report as presented. Action All personnel activities including new hires, changes in status, resignation, leaves, and retirements are routinely submitted to the Board for ratification.

File Attachments HR PAL 06-17-21.pdf (391 KB)

Motion & Voting Staff recommends that the Board of Education ratify the personnel report as presented.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

15. CONSENT AGENDA - NON-PERSONNEL ITEMS

PLACEHOLDER - One Consented Vote

Type Action

Recommended Staff recommends that the Board of Education approve the following agenda items be Action approved under one consented vote. Items _________. Purpose:

This is specifically a placeholder, and will only be used if multiple agenda items are approved under a consented vote.

Background:

Items within Consent Agenda are considered routine and will be approved, adopted, or ratified by a single motion. There will be no separate discussion of these items; however, any item may be removed from the Consent Agenda upon the request of any member of the Board and acted upon separately.

Motion & Voting Staff recommends that the Board of Education approve the following agenda items be approved under one consented vote. Items 15.2, 15.5, 15.6, 15.11.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Alameda County Inter-District Transfer MOU

Type Action

Recommended Staff recommends that the Board of Education approve the renewal of NUSD's Inter-District Action Transfer MOU

Goals 2. Establish financial stability and fiscal solvency in order to drive continuous improvement. 1. To provide academic excellence via equity and opportunities for all students. MISSION: The Newark Unified School District will inspire and educate all students to achieve their full potential and be responsible, respectful, and productive citizens.

Purpose:

The purpose of this item is for the Board of Education to approve the renewal of NUSD's Inter-District Transfer MOU.

Background:

Education code mandates that all districts review the MOU and Interdistrict Transfer Application, and make updates where needed at least once every five years. 2020-21 is the last year of our current five-year agreement. The Student Services Council, with representatives from all county school districts, along with legal counsel from the county and several school districts, began reviewing this document in March of 2020. No major changes have been made to the agreement/MOU at this time. However, parties recognize that there may be a need for an addendum once the state clarifies language around "independent study," and "specialized programs." In this current MOU, "independent study" and "virtual academies" are not specifically named and addressed. This county-wide Interdistrict Transfer Agreement (MOU) has been in place, working effectively, for the last five years.

Motion & Voting Staff recommends that the Board of Education approve the renewal of NUSD's Inter-District Transfer MOU

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Services Agreement between Newark USD and BaySci

Type Action

Preferred Date Jun 15, 2021

Dollar Amount $55,000.00

Budgeted Yes

Budget Source LCFF

Recommended Staff recommends that the Board of Education approve the services agreement between Action Newark USD and BaySci. Purpose:

The purpose of this item is for the Board of Education to approve the Service Agreement between the Regents of the University of California, Berkeley - Lawrence Hall of Science and Newark Unified School District. This Service Agreement outlines the services to be provided by BaySci for 2021-2022 to support district Science initiatives and curriculum development and implementation.

Background:

BaySci at the Lawrence Hall of Science, University of California, Berkeley supports the development and deepening of district- wide capacities for equitable, high-quality science education and environmental literacy. BaySci is dedicated to leadership, innovation, and excellence in STEM education and learning, and has a long history of addressing the needs of groups who are situated at the margins of equitable, high-quality instruction in science, math, engineering, and environmental education.

In 2021-2022, BaySci will: 1. Provide support for the NUSD Science Leadership Team to develop an implementation plan for district-wide coherence across disciplines. 2. Provide support for partnerships with community-based organizations as part of a district-wide coherent Science/environmental literacy program. 3. Provide support for meaningful teacher collaboration, building off NUSD structures and lessons learned during COVID- 19 to sustain teacher collaboration around Science, environmental literacy, and computational thinking.

File Attachments BaySci Newark 21-22.Agreement.pdf (298 KB)

Resolution 2020.21-033: Education Protection Act (EPA ) Use of Funds 2021- 22

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education approve the Education Protection Act, Action Resolution 2020.21-033. Purpose:

The purpose of this item is for the Board to approve the Education Protection Act Resolution 2020.21-033 to fulfill the requirements of Propositions 30 and 55, which created and extended the Education Protection Account.

Background:

Pursuant to Article XIII Section 36 of the California Constitution, School Districts, County Offices of Education, and Community College Districts are required to determine how the money received from the Education Protection Account (EPA) will be spent in the schools within its jurisdiction, provided that the governing board makes the spending determinations in an open session of a public meeting. The language in the constitutional amendment requires that funds shall not be used for the salaries and benefits of administrators or any other administrative costs.

The Education Protection Act Resolution 2020.21-033 fulfills the spending determination requirement. All districts must also post on their website annually an accounting of how much money was received from the EPA and how it was spent.

File Attachments Resolution 2020.21-033_EPA_2021-22.pdf (23 KB) EPA_2021-22_Spending Plan.pdf (11 KB)

Resolution 2020.21-034: Budget Transfers for 2020-21 (Year End)

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education adopt Resolution 2020.21-034 Budget Action Transfers for 2020-21 (Year End). Purpose:

The resolution allows the Superintendent and the Chief Business Official, or designee thereof, to authorize and make necessary budget transfers to allow for the payment of obligations incurred by the District during the end of the 2020- 21 school year.

Background:

Education Code Section 42600-42602 and 42610 provides the Board the authority to request of the County Office of Education through their designee any needed transfers as may be necessary to permit the payment of obligations incurred during the school year.

File Attachments Resolution 2020.21-034_Budget Transfers, Year End 20-21.pdf (64 KB)

Motion & Voting Staff recommends that the Board of Education adopt Resolution 2020.21-034 Budget Transfers for 2020-21 (Year End).

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Resolution 2020.21-035: Budget Transfers for 2021-22 (New Fiscal Year)

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education adopt Resolution 2020.21-035: Budget Action Transfers for the Fiscal Year 2021-22. Purpose:

The resolution allows the Superintendent and the Chief Business Official, or designee thereof, to authorize and make necessary budget transfers to allow for the payment of obligations incurred by the District during the upcoming 2021-22 school year.

Background:

Education Code Section 42600-42602 and 42610 provides the Board the authority to request of the County Office of Education through their designee any needed transfers as may be necessary to permit the payment of obligations incurred during the school year.

File Attachments Resolution 2020.21-035_Budget Transfers, New Year 21-22.pdf (66 KB)

Motion & Voting Staff recommends that the Board of Education adopt Resolution 2020.21-035: Budget Transfers for the Fiscal Year 2021- 22.

Motion by Bowen Zhang, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Resolution No. 2020.21-036: Signature Card - Board Members

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education adopt Resolution No. 2020.21-036: Action Signature Card- Board Members. Purpose:

Resolution No. 2020.21-036 is to provide signatures of each member presently serving on the Governing Board. It is the "Signature Card" to be kept on file at the Alameda County Office of Education.

Background:

This resolution reflects those designated as Board Members to the Alameda County Superintendent of Schools, and it is a county requirement. The Alameda County Office of Education recommends that the governing board take necessary action for the completion of the attached resolution no later than the first board meeting of the fiscal year.

File Attachments Resolution 2020.21-036_Signature Card_Board Members 2021-22.pdf (27 KB)

Resolution No. 2020.21-037: Signature Card- Authorized Agents Official Documents & Reports

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education adopt Resolution No. 2020.21-037: Action Authorized Agents to Sign Official Documents and Reports. Purpose:

The purpose is to adopt Resolution No. 2020.21-037, Authorized Agents to Sign Official Documents and Reports. It is the "Signature Card" to be kept on file at the Alameda County Office of Education.

Background:

Whenever a change in the official signers of the District occurs, the County Superintendent of Schools requires certification in the form of a resolution from the Board of Education naming the new official signers for reports on behalf of the District. This resolution reflects those designated to sign on reports to the County and State on behalf of the District. The Executive Cabinet members are the designated signers for reports. This authorization in place for all official documents of the District, and it is a county requirement. Alameda County Office of Education recommends that the governing board take necessary action for completion of the attached resolution no later than the first board meeting of the fiscal year.

File Attachments Resolution 2020.21-037_Signature Card_Official Documents & Reports 2021-22.pdf (29 KB)

Resolution No. 2020.21-038: Signature Card-Authorized Agents Payroll Warrants & Disbursements

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education adopt Resolution No. 2020.21-038: Action Authorized Agents to Sign Payroll Warrants and Disbursements. Purpose:

The purpose is to adopt Resolution No. 2020.21-038, Authorized Agents to Sign Payroll Warrants and Disbursements. It is the 2021-22 "Signature Card" to be kept on file at the Alameda County Office of Education.

Background:

Pursuant to Education Code Section 42632 for Education, each order drawn on the funds of the School District shall be signed by at least a majority of the members of the governing board of the district or by a person(s) authorized by the governing board to sign orders in its name. This resolution reflects those designated to sign on the payroll warrants and disbursements to the Alameda County Superintendent of Schools. This authorization is in place for all disbursements for payroll and accounts payable, and it is a county requirement. Alameda County Office of Education recommends that the governing board take necessary action for completion of the attached resolution no later than the first board meeting of the fiscal year.

File Attachments Resolution 2020.21-038 Signature Card_Payroll Warrants & Disbursements.pdf (23 KB)

Donations Report

Type Action

Budget Source General Fund (Fund 010) Donations

Recommended Staff recommends that the Board of Education accept the Donations Report as presented. Action Purpose:

The purpose is to acknowledge receipt of donations to the District.

Background:

Throughout the year community members, groups, parents and other individuals make monetary and in-kind (supplies and equipment) donations to NUSD. The exact nature of the source of the donation is submitted to the Business Office on a standard form. It is critical that any restrictions on the funding be indicated and the budget developed based on the donor restrictions. If there is no indication of the school or use of the funding, any proceeds or cash donations received are placed in the NUSD local revenue in the unrestricted general fund. It is recommended that the donations be processed through the Business Office and ultimately approved by the Board so that the funding can be publicly acknowledged and budgeted properly according to donor restrictions. There is acknowledgment at a public Board meeting and a letter of thanks is sent to the donor by the Business Office for NUSD.

File Attachments Donations Report_6-17-2021.pdf (18 KB)

Warrant Report for May 2021

Type Action

Fiscal Impact No

Recommended Staff recommends that the Board of Education approve the Warrant Report as presented. Action Purpose:

The purpose of this item is to present warrants, for the total amount of $1,646,502.49, made from District funds for May 2021.

Background:

The warrant registers represent a complete listing of all payments made from District funds for a month. Because Newark Unified School District is a fiscally dependent District, each warrant must pass through two separate audits; first by the District's Fiscal Services department, and second by the County Office of Education. No warrant can be paid until such time as it is examined and approved by the County Office of Education.

File Attachments May 2021 AP Warrant Board Report.pdf (372 KB)

Motion & Voting Staff recommends that the Board of Education approve the Warrant Report as presented.

Motion by Bowen Zhang, second by Phuong Nguyen.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Minutes of the June 3, 2021 Regular Meeting of the Board of Education

Type Action, Minutes

Recommended Staff recommends that the Board of Education approve the minutes of June 3, 2021, Action Regular Meeting of the Board of Education Purpose:

For the board to review and approve the minutes

Background:

The attached minutes are reflective of the June 3, 2021, Regular Meeting of the Board of Education. The exact language is available for viewing on the NUSD YouTube Channel.

16. BOARD OF EDUCATION - COMMITTEE REPORTS, ANNOUNCEMENTS, REQUESTS, DEBRIEF AND DISCUSSION

Board of Education Committee Reports

                       DEBRIEF AND DISCUSSION

Type Information

Purpose:

The board committee members will give any updates, if available, of the committees they are members of.

Background:

Mission Valley ROP - Elisa Martinez SELPA - Bowen Zhang Newark - NUSD Liaison Committee - Phuong Nguyen & Terrence Grindall Newark Teacher Induction Advisory Council (Formally EBBIC) - Elisa Martinez Audit Committee - Phuong Nguyen & Aiden Hill Bond/Parcel Tax - Elisa Martinez & Terrence Grindall

Board of Education Requests

                       DEBRIEF AND DISCUSSION

Type Information Purpose:

This is an opportunity for Board members to suggest items for placement on future agendas, and to review requests.

Background:

Governance Team Handbook

Authority is collective, not individual: The only authority to direct action rests with the Board when seated at a regular or special Board meeting. Outside this meeting, there is no authority. A majority vote of the Board provides direction to the Superintendent. Board members will not undermine the ability of staff to carry out Board direction.

Bring up new ideas/decide to move new ideas forward:

The Board will be open to having "brainstorming" discussions about any idea that a Board member may feel merits exploratory consideration. "New Ideas" are defined as any proposal brought forward by a Board member, at his or her own initiative or at the request of a constituent, which has not previously been discussed during a Board meeting. Board members will first notify the Board President and/or the Superintendent of their interest in bringing forward a new idea. The preliminary discussion of a new idea will not require staff research time. Initially, staff will be expected to respond to new ideas based on current knowledge. Only a majority of the Board may direct the Superintendent to conduct research regarding the exploration of a new idea. The Superintendent will decide on the delegation of assignments to other District staff. The new idea will be agendized for discussion only. The Board will decide if the new idea should be further developed and studied by staff. A Board majority will decide if staff time should be invested in the "fleshing out" of new ideas. Individual Board members, in the course of interactions with constituents, will be careful not to make or imply a commitment of the full Board to explore or proceed with implementing new ideas.

Board of Education Recognitions and Announcements

                       DEBRIEF AND DISCUSSION

Type Information Purpose:

This is an opportunity for Board members to acknowledge or recognize specific programs, activities, or personnel.

17. SUPERINTENDENT'S CONCLUDING COMMENTS, UPDATES FOR THE BOARD AND FUTURE AGENDA REQUESTS

Superintendent's Concluding Comments, Updates for the Board, and Future Agenda Requests

                       FUTURE AGENDA REQUESTS

Type Information Purpose:

This is an opportunity for the Superintendent to make any concluding comments, updates, agenda requests, or provide information of future meetings.

18. ADJOURNMENT

PLACEHOLDER - Extend Meeting

Type Action

Recommended The recommendation is that the Board extend the meeting to ____PM Action Purpose:

This is a placeholder, only to be used if the Board adds a motion to extend the meeting.

Motion & Voting The recommendation is that the Board extend the meeting to 11:00 PM.

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

The recommendation is that the Board extend the meeting to 11:30 PM

Motion by Bowen Zhang, second by Terrence Grindall.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

Adjournment

Type Action, Procedural

Recommended The recommendation is that this meeting be adjourned. Action Purpose:

No items will be considered after 10:00 p.m., unless it is determined by a majority of the Board to extend to a specific time.

This action will conclude the meeting.

Motion & Voting The recommendation is that this meeting be adjourned at 11:19 pm.

Motion by Bowen Zhang, second by Elisa Martinez.
Final Resolution: Motion Carries
Yea: Elisa Martinez, Bowen Zhang, Phuong Nguyen, Terrence Grindall, Aiden Hill

No minutes available.