Regular Meeting

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[4] Ray Rodriguez: Coming back from closed session, we had an update on negotiations. We talked to the superintendent about his goals and moving forward with the superintendent. We talked about the expulsion, and that'll be toward the end of the agenda. And we're going to vote on that. We did have a motion and a second, and we did vote on agreement on OAH 201-907-0128. Where's that on the agenda?

[50] SPEAKER_11: 3.5. 3.5? It's in closed only, President Rodriguez.

[54] Ray Rodriguez: Oh, OK, closed only. OK, good. OK, thank you. Motion was made by, and this is a special ed or special needs action that we voted on. Motion was made by Member Gutierrez, seconded by Member Martinez. Motion passed four ayes. Now we go to the Pledge of Allegiance and I hear that we have a young man that wants to lead us. Would you introduce yourself, sir?

[91] SPEAKER_06: My name is Ryan Waters. I'm in fifth grade, and I go to BGI. All right. Please stand and put your right hand over your heart. Ready, begin. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

[118] SPEAKER_31: Mr. Waters, we want you to come to every meeting, okay?

[129] Ray Rodriguez: Okay, it's very exciting that now we go to the swearing in of... Go ahead.

[138] Bowen Zhang: Superintendent, I have a procedural question. So after we announced the score, displayed the score on the screenshot, we actually didn't make the formal motion to appoint Mrs. Nguyen to the school board. I remember that before, in the previous two rounds of appointment, we did have sort of a formal vote. Do we need to do a formal vote or?

[159] SPEAKER_11: I don't think it would be any, I think it's probably a good idea. Yeah, you can do that right now.

[165] Bowen Zhang: So I move to appoint Mrs. Phuong Nguyen as the newest school board trustee.

[171] Ray Rodriguez: And I would second that motion. Hands? OK. Board members? OK. Thank you. Now, could you come up here, please, Ms. Nguyen? Now, we started at 5 o'clock, and we had four candidates. Mrs. Graham is here. She was one of the candidates. And after each one of them answering five questions and giving their comments and everything, the board chose Ms. Nguyen. So did you want to say anything? You can if you want. I'm speechless. You want to wait until after we sway you in? OK. What do we do after?

[221] Phuong Nguyen: I'm ready for another round of questioning.

[223] Ray Rodriguez: No, no. We're fine. We're fine. So, Superintendent, do you want to do the honors?

[231] SPEAKER_11: Okay. On behalf of the Board of Education for Newark Unified School Districts, as the Chief Executive Officer, on behalf of the Board of Education, please raise your right hand and repeat after me. I, state your name. I, Phoung Nguyen, do solemnly swear that I will support and defend the Constitution of the United States,

[256] Phuong Nguyen: Do solemnly swear that I will support and defend the Constitution of the United States.

[263] SPEAKER_11: And the Constitution of the State of California against all enemies, foreign and domestic.

[268] Phuong Nguyen: And the Constitution of the State of California against all enemies, foreign and domestic.

[273] SPEAKER_11: And that I will bear true faith and allegiance to the Constitution of the United States.

[277] Phuong Nguyen: That I will bear true faith and allegiance to the Constitution of the United States.

[282] SPEAKER_11: And the Constitution of the State of California.

[285] Phuong Nguyen: and the Constitution of the State of California.

[288] SPEAKER_11: That I take this obligation freely without any mental reservation or purpose of evasion.

[294] Phuong Nguyen: And that I take this obligation freely without any mental reservation or purpose of evasion.

[301] SPEAKER_11: And that I will well and faithfully discharge the duties upon which I am about to enter.

[307] Phuong Nguyen: And that I will well and faithfully discharge the duties upon which I am about to enter.

[313] SPEAKER_11: Congratulations.

[321] Ray Rodriguez: You want to speak from, oh no, now you have to come here. The podium is for individuals that get up and you have concerns before the board votes and discusses items. So we have to be patient. Ms. Nguyen, welcome to the board.

[354] Sean Abruzzi: Okay, have a seat.

[360] Ray Rodriguez: Now, make sure your mic's on. Everybody can clap. Okay. Mr. Simon's still here, so he can help. She's set up? Okay. This is your opportunity to tell us a little bit about yourself and We're happy again that you decided to put your name in and put yourself out there to be on the school board.

[395] Phuong Nguyen: Thank you everyone for being here tonight and thank you board members and Superintendent Sanchez for selecting me to be part of your team. I'm grateful and excited to be working with you all. I am a fellow Cougar. I know. I was going to ask you. I graduated in 1993. And I'm happy to, 10 years ago, my husband and I moved back here. We lost my dad. And I guess my mom helped me raise my two girls. And Newark is home. So we moved back here. She didn't want to move out to Livermore with us. So I guess in hindsight, it was a blessing in disguise. And my kids really love being a part of the school district, and especially being at Graham and now at the junior high. And so I'm really vested in seeing what we can do to better the school district and work alongside with the board members and the superintendent. So thank you.

[465] Ray Rodriguez: We have a lot of work planned for you. Welcome. Okay, Superintendent, with that we move to the school spotlight.

[483] SPEAKER_11: Associate Superintendent Salinas is going to lead us through that.

[486] SPEAKER_27: Good evening members of the community. Principal Ingham-Watters is coming forward and she's got a lot of folks here also supporting her from BGI and this is our first spotlight of the year. Thank You Miss Ingham-Watters.

[499] Catheerine Ingham-Watters: Let me just test this.

[502] Ray Rodriguez: You're on the spot because your son did very well, so.

[504] Catheerine Ingham-Watters: Thank you. He's not shy. No, he's not. Thank you, and good evening President Rodriguez, board members Martinez, Gutierrez, Zeng, and congratulations new member Nguyen. We did play badminton and tennis together back in the day. She was like seed number one, and I was like barely on JV, but that's OK. Congratulations, and thank you. Student member Cesar, Superintendent Sanchez and Executive Cabinet, thank you for your time tonight, and thank you to our BGI staff to support us tonight. We actually have a representative from every grade level here, third, fourth, fifth, and sixth. Birch Grove's vision is to provide a safe, inspiring, and innovative learning community. Our theme this year is Olympics, going for the gold. As you may know, summer 2020 will be Tokyo Olympics, and so we're gearing up all year, looking forward to that next summer. And besides going for the gold each and every day, we want to be a champion for our students. Here's a snapshot of Birch Grove Intermediate. We have approximately 460 students in grades three through six. We are the highest enrolled elementary school in Newark. We have five and a half third grade classes, three and a half fourth, three and a half fifth, three and a half sixth, and one special day class that spans third to sixth grade. 23% of our students are English learners. 15% of our students are students with disabilities, and about 45% of our students qualify for free and reduced lunch. One of the unique things about the Birch Grove campuses is that we are specific to grade spans. And we find many benefits with the configuration of our school. For example, we can focus our resources and energy to a smaller age or grade span. And collaboration among larger grade level groups offer more perspectives when doing the work and they're able to share the work as well. We're very lucky to have a sister school, Birch Grove Primary, and collaborate with those teachers and myself partnering with Miss Ditto with the younger students. All right. So next is taking a look at some data points. We are looking at the California Dashboard for English Language Arts and Math. However, we're looking at the SBAC tests from spring of 2018. So, as of spring of 2018, in the all students, we are performing at green, go for the green, in English Language Arts and Math. We have completed. We have completed the spring 2019 SBAC, and we have seen some preliminary data, but it is not open to the public yet. So we are excited when that becomes available to see our growth. In particular, with some of our significant groups that are not performing at the green, we really want to track their growth and have been focusing on that with our work. Again, this is taking a look at former SBAC data just to give you an idea of our progress over time. So 16-17, 46% proficient in ELA, moving up to 51 proficient ELA. And this is compared to the district average of 44% proficient in English language arts. So we're excited to see a third year to hopefully see our growth over time. And that's a five percentage growth from those two years. But it is important to highlight some of our more current data. This is our I-Ready diagnostic results from June of 2019. So this is the data points that our staff is using as we start the year. And so for language arts, you can see 54% of our students are meeting or exceeding language arts standards via the I-Ready test. And then you can see some bands at each grade level of proficiency. Okay. And then taking a glance at our math data, which we have quite a lot of work that has been put into math. This is our two-year. We've increased from 48% to 53%, again, a five-percentage point increase. And we're anxious to see the newest set of data when it is released. And looking at our I-Ready end of the year, 67% of our students are showing proficiency in math through the I-Ready diagnostic. And like I mentioned, that has been a focus point for our school. And so we're very happy to see ongoing growth in mathematics. A set of data that we are able to share and celebrate, which is current, is our chronic absenteeism rate. In 17-18, we were close to 20% chronically absent. And this last school year, we are down to about 3% chronically absent. We attribute that success to an ongoing effort to communicate with parents about the importance of attendance and when attendance becomes an issue. We have increased our parent partner referrals as well as our cost referrals. And then of course making students themselves more aware of their attendance by increasing incentives and competitions and announcements and all of that fun stuff. All right, the rest of what we'd like to share this evening is to highlight some of the work that we have been doing at BGI. We know that this time we're not able to cover everything that we're doing and it's really important that we prioritize the work that we're doing. We believe we need to go deeper with less initiatives than skim the surface on so many initiatives. So we'd like to highlight project-based learning, math professional learning communities, and our work with STEAM in our maker space. However, layered within those three initiatives, layered within all of them are student voice, equity, and maintaining our positive community and culture and our positive energy. So what is project-based learning? Project-based learning involves students working on a project for an extended period of time that engages them in solving a real-world problem or answering a complex question. They demonstrate their knowledge and skills by developing a public product or presentation for a real audience. The first column highlights Our goals for 2018 and 2019, and here are our goals for this year to extend our STEAM roadmap and project-based learning. We sent a teacher team to PBL World with the Buck Institute over the summer, and they are now prepared to provide site-based professional development to our entire staff. Now the goal is not just to do two projects because we have that down, but we really want to focus on deepening the quality of student work and providing a learner-centered classroom. So that means things like opportunities for student choice, explicitly teaching the revision process, teaching students how to think critically, because it doesn't come naturally. You really teach it. And also increasing ownership and use of rubrics. So we're really taking our project-based learning to the next level. I would like to highlight the back bulletin board. It is not an assortment of cutesy art and writing from kids. What we did since it's the beginning of the year is highlight our driving questions in our projects. You can see the rigor in the questions that students are grappling with as they work through their projects, very different than a traditional book report project, or a diorama project, or some of the other projects that we have seen and used before. This is a whole other level of critical thinking and collaboration. Okay, so just to highlight our work in math, we are using the continuous improvement model to ask questions like these, focusing on math, using our big ideas math curriculum, and mathematical practices. We collect data. We make plans and teach. We assess. We look at that. Analyze our data. And we do it all over again. We believe that in this vital work of PLCs, we have to use the right data to develop the right plans. And that supports student achievement. We have a makerspace at BGI, and our goal is that students will visit the makerspace three times a year. Many classes and teachers use it more, especially related to their projects. But we have a framework that has been really successful at BGI. We have a small committee of parents and teachers who create one project a trimester. They gather the materials using our STEAM money from the LCAP and provide lesson plans. Then the teachers come into the Makerspace and do the activity together. teachers can sign up and take their students. So this is a review of last year's planned activities and a preview of this year's planned activities. You'll see a variety such as circuitry, physics, environmental studies, and design thinking challenges. But through all of our work in Makerspace and STEAM, We really believe that it's the design engineering process that is guiding our work. As we utilize the makerspace and integrate STEAM, we want to incorporate this process, this iterative process into as many lessons as possible. This type of thinking, focuses not on a fancy end product per se, but it's the process of thinking and learning and problem solving that happens along the way. That's where the real learning occurs. So I appreciate your time. And we all appreciate you as board members and district leadership to be champions for all of our schools and for our students. So keep going for the gold. And I think that's it. Thank you.

[1269] Elisa Martinez: I don't have any questions. Just thank you. And I'm so excited about the results and the continued growth of our students. So thank you.

[1280] SPEAKER_33: I did have one question regarding the absenteeism. Congratulations. Thank you. Congratulations. It's amazing. But I know that one of the issues that we had was improper counting, I guess I would say. In retrospect, do you think the percentage would have been as high?

[1302] Catheerine Ingham-Watters: Probably not as high, but I'll tell you what, it would have been a lot higher than 3%. OK.

[1307] SPEAKER_33: Thank you. And congratulations again.

[1311] Ray Rodriguez: Board member Wynn, I mean board member Young.

[1316] Bowen Zhang: Congratulations on the great result.

[1318] Ray Rodriguez: Thank you. Superintendent.

[1324] SPEAKER_11: Catherine, Principal Ingham-Watters. I remember the first conversation we had about the Buck Institute and design thinking three years ago and how far you've gone with your teacher leaders is really commendable. You've done nice work, and I'm really so happy to see that so many teachers are embracing the Buck Institute work and design thinking and that whole idea of teaching the four C's. And I don't think anyone does that better than the Buck Institute as far as providing rubrics for that. And I think the design thinking is so much, as you said, a way to access rigor. in a real world setting. So I commend you for your leadership and your teacher's leadership in this realm.

[1376] Catheerine Ingham-Watters: So I'm not surprised. Thank you. We think it really mirrors some of the experiences that our post high school and college students will experience in the workplace, how to collaborate and problem solve, how to take a question and figure something out and use your data and then change it and make it better. And that whole process of you don't just go from the question to building or making something. It's a messy, messy process. Well done. Thank you.

[1405] Ray Rodriguez: And I just had just a couple items. One, I appreciate the presentation and what your staff's doing over at BGI. I remember when we did the merger and the way you handled it, even though there was a lot of skepticism. I think your staff and everyone's handled it pretty well and you've made it successful. Now, looking at when you broke down your classes, can you share how many combo classes you have?

[1448] Catheerine Ingham-Watters: We have one combo at 3-4 and one at 5-6. Okay, thank you.

[1458] Ray Rodriguez: wanted to make sure that we had combo classes as a board instead of having siblings go to different schools and separating families. And it's been working real well for us. So you go from third grade to sixth grade. Is that correct? Correct. OK. And then I'm excited about how you work together with BGP. And it seems to be working real well and it's appreciated. And can you introduce your staff?

[1492] Catheerine Ingham-Watters: I'd love to. I'll go in grade order. So Diana Kataki, third grade teacher. Leah Cararini, fourth grade teacher. And wait, both of those ladies are Newark graduates as well.

[1504] Ray Rodriguez: I know. Hey.

[1506] Catheerine Ingham-Watters: And Lindsay Affleck, grade five. And Lisa Meyer, grade six. Five, six.

[1519] Ray Rodriguez: Thank you for all you do for our kids. We really appreciate it. Excellent spotlight. Thank you very much. Okay, with that, we go to public comment on non-agenda items 7.1 by Ms. Hopkins.

[1553] SPEAKER_38: Good evening. I just wanted to comment that the high school front office staff Huge change. They're so much happier in the office staff. Something has definitely changed from last year to this year. More welcoming to parents, super inviting. It's a great change to see this. I don't know what has changed there, but they definitely seem a lot lighter and more welcoming when you walk in there. I will say that they're suffering through the day with this horrible beeping noise, though, that's coming from their fire panel. You guys have to do something to help them. I don't know how they're sitting there for hours on end with this beeping. So maybe you guys can help them with that. But great change for the high school. With that said, I do have a serious concern for some of the health of the students at the high school. For many years, there's been rumors of mold and serious water leaks at the high school. And I've always kind of pushed it to the back burner, but now I'm believing that maybe this is actually not rumor and it's actually true. My daughter has been out ill since the beginning of the school year nonstop. She's been suffering from horrible headaches, congestion, respiratory issues, and she's complained of bad smells in many of the classrooms that she's in. In fact, today, there's teachers that have brought in fans because of the bad smells. Her doctor believes that this is a mold-related issue. We had our home tested, and there's nothing wrong with our house, so it only makes logical sense to go to the next spot that she spends the majority of her time. But this has only been since the beginning of the school year that we've had this problem. With that said, I would like to request with my rights under the California Public Records Act to request any and all emails and documentation pertaining to any mold concerns or mold testing at the high school since January 1st of 2019. She definitely is having some serious medical problems. I know that In a past board meeting in May or June, this very nice lady got up and spoke about the immediate need to replace carpeting in the 400 building, which was a building that flooded a couple years back, I believe. And I'm wondering, did that happen? Do we have kids sitting in moldy rooms? Because the kids are complaining that there's horrible smells. And from last night, there was a graduation meeting that I went to, and I happened to ask a couple of the kids, hey, is this legit? And the comments were and I quote, it smells like bad body odor and a foot smell in some of the classrooms. There's clearly something going on and I definitely don't want kids where they're sitting and if there is mold that we don't have our students sitting in a health issue and for me, it's definitely a health and safety issue for my own child. And that's pretty much it. I would hope that if there is something wrong, that we can move these kids, these classrooms and your teachers for sure into the STAR lab, which I believe is kind of empty, instead of having them sit in rooms that potentially have some type of a health issue to it. So if we can get that documentation, that'd be great because it could help me with her medical, whatever the medical issues are.

[1735] SPEAKER_31: Okay.

[1735] SPEAKER_38: And I do have a letter for you guys. I don't know how many you guys need, but I just, there you go.

[1741] Julienne Sumodobila: Thank you.

[1742] Ray Rodriguez: Thank you. normally don't comment on public comment. However, when the issue of mold is brought up and the issue of student safety, I think it's something that we need to address right away. Because the last thing we want is for the community to think that we have kids in rooms that have mold and getting sick. So can you address that, superintendent?

[1768] SPEAKER_11: I can address that in my report right now. OK, good. It's time for your report. Go ahead. So I'll put that to the front. If that helps, pleases the board. But was there another comment before we move forward? No. OK. There was just one? OK. I'm going to have Mr. Schimel explain the status of mold, because we happened to learn a lot about that in the last few days.

[1792] SPEAKER_13: Thank you, Superintendent Sanchez. There is mold on my desktop right in front of me. I'm serious. I don't make light of it at all. Mold is part of breathing. The question is, is it hazardous? And you do, we did take a look at it. And the carpet is wet. It is damp. It's almost 18 years old and should have been replaced a long time ago. What the students are smelling is accurate, must. It has had so much wear and tear that there's probably human body odor in it. So we met with Principal Rangel this week, took a look at it, and are recommending we replace all of the carpet in the 700 wing. When that recommendation came forward, we worked with our education side, and they were interested in VCT, vinyl tile. And so we're looking at that. I asked Ms. Condon today to call a contact that I have in Eastside Union High School District, that replaces carpet frequently, and doing a lot with that because there are different surfaces. And she's going, has not reported back, but will to your new CBO on Monday. And we'll make a decision of what we're going to cover the floor with. We'll work with Principal Rangel on the transition. Typically, we need about a week to do all the rooms, provided the material gets here, and that's usually about a four-week time. So it would be right before the Thanksgiving break that we would do that. The suggestion that was made if the staff at the school wants to use another area, maybe we can accommodate that. I don't know the pluses and minuses, but we're certainly open to talk about it. But I think the problem has been addressed. If the board chooses, we can go out and spend $10,000 getting a professional mold company to come in and test. wouldn't recommend it, but that's what they do. I think the issue is the age of the carpet, how many students have been over it. Carpet lifespan is usually 8, 10 years at best. And also whether you use rectangle squares, VCT, or roll down carpet. That's what I want Miss Condon to find out what other high schools are doing. They have 16 high schools, and they do probably two rooms a day there every day.

[1957] SPEAKER_11: I would like for you to look into testing for black mold, and let's see what that's going to cost. Typically, it's the black mold that becomes a factor in California, is my understanding. But I think it's worth, I think, looking at that expense. Because even if it's $10,000, it's We need to know. I understand.

[1979] Ray Rodriguez: Go ahead. I had a question. Did anybody else want to? When the carpet people come in, and I know a lot of, a few people that do that, they also have equipment where they can test for mold sometimes when they come in. It just seems like four to five weeks is a long time to wait. In the meantime, can we move the kids to somewhere else?

[2012] SPEAKER_11: Actually, I'm going to have, I know Associate Superintendent Salinas has been working with the principal. Would you speak to that? I know we did move some students today, but, and also talk about the conversation with teachers and kind of how their, some preference to go towards a vinyl

[2031] SPEAKER_27: So Principal Runghill very proactively as she started to hear the rumors or the questions around the smell of the room she did put in a work order to have rooms tested. She found out that there was a smell and that the mold at least from the test that she received did not have results of of black mold, but I understand that there may be deeper testing that may need to take place. She has already, there's about 15 rooms that are affected. She's starting to transition to find a suitable alternative classroom space for those students and for those teachers. So she is in the process of doing that. I believe there is a preference for linoleum. So we are looking at that and that is the latest update and we can update the board and the community as we move forward. Principal Rungel sent out an email to all of the affected teachers so that they were in the loop and also there were some parents who had communicated with her directly and she has been in contact with them as well.

[2094] Ray Rodriguez: I know it's not on the agenda but I mean the board has the I mean can add something on there. Is there anything we can do as a board to make it quicker as far as so we can

[2107] SPEAKER_11: I believe I can move on it within my threshold of authority. And then if we do make steps, I'll bring it back for ratification. But I think that I'm within my threshold to move on quickly. So you don't need anything from the board right now?

[2119] Ray Rodriguez: I don't believe so. OK. OK.

[2122] SPEAKER_11: Good. Thank you. But I understand the urgency, and we'll move as quick as possible. Go ahead. Did you? Oh, Ms.

[2127] Ray Rodriguez: Aquino. Can I actually? So since we can't conclude, I don't know how this works.

[2132] SPEAKER_38: Do I put in another card? I actually have a question.

[2138] Ray Rodriguez: Can you get together with staff on that? Because did somebody want to chat with her for a minute? Is that possible?

[2147] SPEAKER_38: Well, my only thing is that it's not just a black mold. From what I understand, it's a mold score count. And it bears with the doctor and the mold specialist.

[2156] SPEAKER_11: Barry, would you step over? Yeah. OK. We'll have somebody come talk with you. Yeah.

[2161] SPEAKER_38: You might get the sick because Lexie's ill.

[2163] Ray Rodriguez: So I just want to make sure that she's not sick. No, we understand the urgency and everything. Thank you for bringing it up. Superintendent?

[2170] SPEAKER_11: Okay. So, Mr. Schimel is going to talk with her and we'll resolve that. Moving on with my report. First of all, I want to start by congratulating our new board member, Ms. Wynn. Welcome. And I like how your family quickly left to go home. We're glad you're here and welcome aboard. And I'm looking forward to working with you. And I'm really glad that you have been in Newark as long as you've been. And I think that really matters in Newark. So welcome aboard. Now let's get to work. On Monday, I want to remind everyone we are scheduling a special meeting on September 23rd to do some site tours. We'll begin here in the boardroom. We'll open the meeting and then we will get on a bus and go on a field trip. We plan to return to the district probably no later than 6 p.m. and what time will we ask them to be here Char? I don't recall off the top of my head.

[2233] SPEAKER_35: 3 p.m.

[2234] SPEAKER_11: Okay at 3. So meet here a little before 3. We'll open the meeting. We'll stay on schedule and hope to have you back by 6 or sooner and I think we are taking one of the new electric buses over there to try it out. So just a reminder for you on that if you are able to attend with us.

[2252] Ray Rodriguez: So is that, not to interrupt you, but can anybody ride the bus? It is a special meeting, I think they can. It is a special meeting, my understanding would be that they would.

[2263] SPEAKER_11: Whatever is limited to the bus capacity, I have no problem with that.

[2272] SPEAKER_35: Also, the agenda will show the addresses of the locations in which you'll be visiting, along with the times of the tour, so the public has that information as well.

[2281] Ray Rodriguez: Thank you. Thank you much. Go ahead, Superintendent.

[2284] SPEAKER_11: So just a reminder on that. The next item is a request for a special meeting on Wednesday, October 2nd, in place of our regular meeting on October 3rd. We did confirm that Ms. Joanne Hong will be at the Alameda County Teacher of the Year celebration on October 3rd which was a conflict with our board meeting that night. So we know that she's being honored as ACOE Teacher of the Year and our students are also performing that night at the ceremony. We do need to purchase tickets to know who can attend but I think before we do that we have to deal with the business of does the board want to move the meeting to a day earlier, which would be a Wednesday.

[2336] Ray Rodriguez: OK. So board, it would be the first meeting of October. So instead of the Thursday, it would be Wednesday the 2nd. Everything else would be the same. OK. How do you feel about that?

[2354] Maria Huffer: I'm OK with that.

[2357] Ray Rodriguez: Are you OK? Wednesday instead of?

[2359] SPEAKER_33: October 2nd.

[2361] Ray Rodriguez: October 2nd. Oh, you didn't realize that once you get on the board, you can't, you have to say yes to everything. I'm only kidding. Go ahead. Go ahead. I, how does that? It's fine with you.

[2373] SPEAKER_34: Okay, good.

[2378] Ray Rodriguez: Okay. Thank you. Okay, so the meeting will be for the second. We got it? We'll be posting it as a special meeting. We have to do it as a special meeting?

[2389] SPEAKER_11: We would prefer to do it as a special meeting.

[2391] SPEAKER_35: Unfortunately I wasn't able to agencize it for you to do a formal vote because it just happened and we already posted the agenda so I believe I need to make it a special meeting. You could do everything but any compensation at that meeting so it's not stopping us from our regular business.

[2406] Ray Rodriguez: Okay. Thank you.

[2409] SPEAKER_11: Superintendent, back to you. Okay, thank you. Next one is again a reminder and a public announcement around Newark days. Saturday, September 21st. Some of the SA winners will be riding on the district float with us. SA winners will be getting their prizes at 1230 at the lawn stage on Saturday. Your parking passes and information were left on the dais for you. So if anything's missing, and I don't know if we have yours yet, but we will get it for you. For those who want to walk with the district and the employees, We are the Little Red Schoolhouse. Typically we meet over by City Hall. It's where it starts and it ends at McGregor Campus. I recommend coordinating dropping your vehicle at McGregor Campus and then having someone else drop us at the start so then when you end you're at your vehicle. However you want to do it. Many people walk. Just want to remind everyone it should be a fun Saturday. Typically we're, what's the start time that we have to report to the Starting point? 8? Actually most of it's in the packet we've provided to you. So just a reminder on that. The last item I wanted to share is that I have scheduled some school site visits with member Martinez and I still have room available for other days if other board members want to go visit sites. We have a plan where we're going to go. I'm not going to reveal where we're going because we want to surprise people. So feel free to reach out to Char if you want to schedule time to go visit schools with me or schools that you want to know more about or any part of the district you want to know about. We're happy to schedule that time with you. I believe with that, is there anything else that I'm forgetting?

[2529] SPEAKER_34: Yes, so my question was mainly just the sites we were visiting, which I understand will be on the agenda for that special meeting on Monday. But also, what was it? Oh, I would need clearance for my coach for Water Polo in order to be able to attend that, in order to be able to go with you. So if you could email, that'd be great. You want me to talk to your coach? Yeah, because otherwise.

[2553] SPEAKER_11: Get me his phone. Give me his information, and I'll be happy to reach out to him on your behalf. Thank you. All right, you a note. Yeah, thank you. OK, you got it.

[2562] Ray Rodriguez: Can I add something on Newark days, if you don't mind? Whatever you want, sir. The staging area this year is changing. It's going to be on the corner of Cherry and Thornton, right there in front of the pavilion. We're still going to start at the library. My Newark's coming out on library, right? There's going to be the same thing, donuts and everything. And even though they say 8 o'clock, it was kind of early. So if you can get there before 9, that would be great. And the float, we'd start at 945. And we're excited. And Mamunuin, are you going to come with us?

[2612] SPEAKER_33: She was distracted by the superintendent.

[2614] Ray Rodriguez: Are you going to be with us Saturday?

[2617] Phuong Nguyen: Unfortunately, I have a wedding that day.

[2623] Ray Rodriguez: But now you can plan for next year, right? Yes. Okay, good. So we're all excited about Newark Days. What's the, it's heroes?

[2634] SPEAKER_11: Everyday heroes is the theme, correct?

[2637] SPEAKER_35: The overall theme is heroes and we chose everyday heroes in education. Our heroes are our students, our staff, and everyone. So what we are doing on your district float is highlighting some of our heroes, and we have some capes for our heroes that we'll be riding on our float. And along with, if we have any left over, any of our, any folks walking, we'll have capes as well.

[2662] Ray Rodriguez: Okay. And then we were giving shirts and we'll, we'll, we'll get you one. Okay. And so you can wear those or you can wear your school shirt, whatever, you know, you desire. So we're good, right? For New Days?

[2680] Bowen Zhang: Speaking of newer days, I realize it looks like our district generally doesn't have a booth around the information area of the newer days. I don't know if still, let me check whether we can still get a booth. I feel like the event like that where you have thousands of people showing up, it will be beneficial for the district to have a booth where we can share some literatures to the country.

[2702] SPEAKER_11: We've had that in the past. We could work on that together. Okay. That concludes my report at this time, President Rodriguez. Thank you.

[2713] Ray Rodriguez: Thank you much. Okay, now we go to the staff report, Superintendent. Business Services AB 48 update.

[2726] SPEAKER_11: Somebody better grab Barry. He stepped outside.

[2729] Ray Rodriguez: You want to do employee organizations real quick? Yes, that's a good idea. Okay. Anybody from NTA? How about from CSCA? Ms. Eustis, I saw you back there.

[2753] SPEAKER_18: Good evening board members. I'm Sue Eustis and I'm president of the Newark Chapter 208 of California School Employees Association. The only thing I really have to report this month is that three of the members of Newark 208 are going to be attending CSCA's healthcare symposium down in Santa Clara. And it's the labor reps get to pick one chapter in their regions, and they have about 12 chapters each to be able to attend this. And so we're really lucky for us to be able to go and get additional information. As you're aware, I am a trustee and sit on CVT, which is California Valued Trust, for 240 districts. But even with that, it's always good to go to something like this because you always learn something new, something that's different. So I'm excited about that. The only other thing that I would like to report is I also teach Tyco in your adult ed program. Students from that, from the adult ed program, will be performing at Newark Days. We will be performing at 1230 on Saturday, which is supposed to be the end of the parade. So I would like to invite all of you to please come over and see what these students have learned and what they can do, because I'm exceptionally proud of them. They're very good. So that's about the only thing I have to report tonight. Thank you.

[2853] Ray Rodriguez: And then we can beat on the drums if we want?

[2856] SPEAKER_18: My husband is going to be there the next day with drums. He's going to be handing out adult ed material. And he's going to have drums there. And yes, you can go ahead and beat on drums.

[2866] Ray Rodriguez: OK. Before you go, we just talked about public safety and the high school. And I know we mentioned students. But it's also about our employees to make sure that our employees are in a safe environment also. So I just want to make sure we're clear.

[2881] SPEAKER_18: I appreciate that. Thank you.

[2882] Ray Rodriguez: Thank you. Anybody from NEWMA? Oh, you're coming back. The class of 19... 95. 95.

[2895] Catheerine Ingham-Watters: Okay. So I am the president of the Newark Management Association and Just as our teachers attend professional development for their continuous improvement, my update tonight will be focused on what we're doing as instructional leaders to continuously improve in some of the professional development opportunities that we're a part of. Title I principals attended the SEAL admin convening leadership launch. Julie Calderon. who is the McGregor campus principal, is attending the AXA Academy with the focus on special education. Akilah Byrd and Mark Neal attended the AXA Institute this summer at UCLA. Leonor Rebosura attended the induction statewide conferences. We have two principals clearing their administrative credentials They are participating in the LEAD program and will be attending a variety of AXA PD. Pam Hughes, Principal of Kennedy, is the Vice President of Programs for Region 6 of AXA, and she is planning a Women's Leadership Network Series, the first session being later October 24th with the topic of equity. Myself and again, Pam, we are planning to attend the AXA State Summit in November in San Francisco, representing Region 6 for AXA. Thank you.

[3001] Ray Rodriguez: Thank you. Thank you very much. Member Yawn, did you want to? You're good? Okay, thank you. Okay, next we go to new business. Oh, I'm sorry. Yeah, we go back to the staff report. Superintendent. Mr. Schimel. 9.1.

[3022] SPEAKER_11: Welcome back.

[3023] SPEAKER_13: Mr. Schimel. Thank you. We have some really good news that it could potentially really assist the board in making a decision about rightsizing the school. We know from our report that we received from the architect and the facilities plan, it's a very big number. And we were looking at the potential, and we'll be talking about that in months to come, putting a parcel tax, a bond, something for the local folks to look at for their schools, if they want new schools. The superintendent will be talking about a tour later in his report. The governor signed, a week ago, AB 48. And it is allowing $15 billion, with a B, for education. And I want to break that down, because everybody sees that in the newspaper. It's half of it going to K-12. Of the $15 billion, $6 billion are going to higher education, community college, state universities, and state colleges. That leaves $9 billion remaining. Of that $1 billion, $500 million is going to career technical education, and $500 million to charter schools. So of the $9 billion, you have $8 billion left. Of that $8 billion, $2.8 to $3 million are going to new construction. That's school districts that are growing, mostly outside the Bay Area, in the Fresno area, in the Central Valley. The part that reflects newer is there's $5.2 billion for new construction. Knowing a few people that do this, I wasn't able to get a number, but the firm that you hired, School Works, to do your demographics also does school eligibility. And as a courtesy, and obviously to get future business, they are going to provide me an estimate in the next few weeks. So that will help the Board of Education plan and possibly add to the total number of dollars you can use to rebuild your school. The last part of the report is the details of how they're going to do it. In the past, eligibility was a certain way. They've changed that now to four tiers. And I don't think Los Angeles Unified is quite weighed in yet. They're what we call the big elephant in the room to take the money. And so we've got to see where we fall in the tiers as far as modernization. But modernization money can be used for new construction. Example, a carpet after a certain age, air conditionings can be repaired, replaced. But if you choose not to do that, that money can be contributed to the building of a brand new school from the ground up. So there'll be more on this, but it is a new number that we can add to the pot of dollars the board's going to have to look at if they choose to make a change.

[3230] SPEAKER_11: We're going to a meeting about this. Would you share that with the board? Are we attending something?

[3237] Bowen Zhang: That's something else.

[3239] Ray Rodriguez: Can I ask a quick question on that? Some of these sometimes have matching where the district has to match. Is there any matching involved in this?

[3249] SPEAKER_13: Absolutely. Good question. It's a 60-40 program where the district has to put up 40% and the state would put up 60. And so yes, a local bond would be necessary to raise that kind of money to match. But another way to look at it is that if you put up a dollar, you can spend $1.40. Right. which in this construction world is a big bonus. Got it. OK.

[3278] Ray Rodriguez: Thank you. Thank you much. I'm sure you'll give us more information as we go on.

[3282] SPEAKER_13: As time comes and they flesh this out, the governor signed it. It will now go to the state allocation board that will refine the rules. The piece that the public sometimes doesn't understand, this will be on the March ballot, March of 2020. Which works out perfectly for Newark, because you will know before you ask your voters potentially, that if they vote, they now have the match to get so much more from the state. And you'll know that in advance of the vote. The other issue is, we're still spending money on the current state balance, it's all spoken for. But that money was allocated in 2016, four years ago. And the reason is the state doesn't sell all the bonds at once. And the previous governor really didn't want to affect, because when you sell bonds, it affects the treasury, state treasury. So while we'll find out the rules, it will be the governor that decides when to sell them, which triggers the money the allocation board then has that eventually gets to Newark.

[3358] Ray Rodriguez: Got it. OK. Thank you. Thank you very much. Excellent news. Okay, now we go to new business. Ms. Eustis, 11.1, HVAC repairs.

[3379] SPEAKER_18: Yes, I have no problem with doing the repairs and buying additional HVACs, but it's like for me putting the horse before the cart. You need an HVAC guy to do the repairs. You have none. You've had none for eight to nine months. You need to start to think about why you're not able to attract anybody here. It's probably going to go back to the same thing I was telling you a few months ago that the salaries are too low. But you need, you can buy all the equipment in the world. If you don't have people to repair them, you're out of luck. So I'm not blaming anybody. We've got to figure out what it is. We've got to take and we've got if you have to raise the pay, do it. And I'm going to tell you, you're going to need more than one. You're going to need at least two to three in order to take care of all of our buildings properly and take care of the people that are working in it as well as the students. So I hope I don't have to come back up again because I don't enjoy doing this, making it really negative. But please, please hire an HVAC guy. and consider at least two people maybe to even support him and learn the trade. I don't care how you do it, but I want it done because this is silly. Okay.

[3458] Ray Rodriguez: Mr. Newt. And then Ms. Parks.

[3472] Cary Knoop: So it's interesting, you know, there was this talk about a future bond. Well, we still have a bond. Measure G, there's still money in there, whatever, about 10 million or so. And the spending, the major spending came to a halt two years ago when Vanner contract was canceled or expired, whatever you want to call it. And when Vanner left, they recommended six million dollars in new AIDS vax to make sure that we have the lifetime of these AIDS vax and that we are prepared for the future. Later on, the board actually did an action saying, yeah, we got to do that for the summer. Nothing happened. So that was a year and a half ago. That's two summers. Two summers we have not spent anything significant on the bond. As a matter of fact, I think we're not even in compliance anymore. 85% of the bond needs to be spent in a certain time, and we're not in compliance. We're probably not going to get any financial penalty for that, because there's no arbitrage opportunity, obviously, in this interest climate. But is it morally right? We asked the citizens to cough up $63 million for what, an APR of 4%? and we're putting that money on the bank for half a percent, that's wasting money. And so now we're seeing on the agenda that we need repairs on HVACs. What's wrong with that picture? Also, you know, when these things come to the board, I really think that the board should demand that the right allocations are put there. You can't say, or put it on Measure G where necessary. First of all, Measure G cannot be used for repairs. That's strict in the law. You cannot use it for any repairs. I really think that the board needs to be responsible here and make sure these projects go on. You can't blame the district. The board is responsible. You're responsible. The citizens come up with this money and you need to make sure that this money is spent appropriately. So when is this going to be on the agenda? When is the board going to say we put this on the agenda and when is the work going to be done? Do you really want the citizens of Newark to request the superintendent to put these things on the agenda because the board doesn't do it? Act. Make sure that we have these repairs for the HVAC. Six million dollars is necessary. It needs to be done. Thank you very much.

[3644] Ray Rodriguez: Ms. Parks.

[3651] Cindy Parks: I want to dovetail with what Mr. Newt just got done saying is it was actually February 20th of 2018 when Banner gave their closeout presentation at that time and they gave they said they recommended they and Alice O'Brien who was the the contract for the the air conditioning units. You know this money is just sitting there. We approved the money. You sold the Series C. You have 36 months to spend the money. Your 36 months is done and gone in July of this year. You're beyond your time. The money is sitting there. You've got projects that are just sitting and money that's just sitting. So they need to get done. You're past your 36 months. You go and you sell your Series C, which you did in July three years ago. You have 36 months. You're done. Your time is up. You're subject to, from what we were told, is an IRS penalty if they choose to tab you with that or whatever, however that works with them. But so you need to spend the money. You have classrooms that weren't working properly the very beginning of the school year. Perhaps some of those units should have been replaced and that you wouldn't have had the issues that you did. I also want to talk about the Lincoln one, separate from all this other stuff that's in here. You have a Lincoln portable that just it just for you it just kept saying child care. It's a portable. It's a 20 year old portable that you're going to spend 17000 dollars to put a brand new unit on. So just I want you to be aware of that. But when you're voting so that you know what you're voting on you're putting a brand new HVAC unit 17000 dollars worth in a 20 year old portable. So I really ask you to consider what you're doing with the money. and that you get these HVACs because we know, we found out as a member of the bond committee, oversight committee, that when we were being told they were doing these HVACs, we assumed that they were doing all of them per site. And it came to a head. a couple years back where we found out they were doing particular ones. So you have a lot of HV units that haven't been replaced. And what actually reminded me that the other day when I was having my husband replace our filter in our home, who's replacing all of your filters since Francisco left in December? When you don't have somebody, who's doing the daily maintenance that you do in your own homes, replacing your filters? How many filters are in all of these buildings? Who's doing that work? So if you need to maybe look at what you're paying to get somebody, you're spending our tax money on the ones that we've already spent, you know, we've already replaced. And nobody's been able to maintain them since you put them in five years ago. Have you even replaced those filters?

[3828] Ray Rodriguez: Thank you. Thank you much. Okay. So the HVAC repairs superintendent.

[3838] SPEAKER_11: You want to speak to some of this?

[3839] Ray Rodriguez: Mr. Schimel.

[3842] SPEAKER_13: I'm going to have Ms. Condon come up, but I think I can do the overview. A couple things that were stated. You have spent, as a district, 84%, 84.2% of your bond money. Simple mathematics. There's about $10 million left. You had a $63 million bond divide backwards. It's 84.2%. So that's a fact. Second fact, at your board meeting a couple weeks ago, you approved a contract with Western Environmental. And that was to do two things. First, change all the filters. And I was here one night at 830, and I was hearing this pounding on the roof. And I walked out, and it was guys up there changing filters. And Ms. Condon can give you an update about where they are with the entire district. So the filters are being changed. We don't know, in all candor, what the status is of the air conditioning. And that is going to be a task for Ms. Condon to come up with. What we've been doing, we had from your bond about 25% of the units replaced. The point that was brought up is a very valid one. There's a unit that's out on a portable, and that portable probably should be removed. So why would we put a $20,000 unit on it? But the board's not there with a decision yet. So that's part of our Band-Aid approach that we've been doing. The air conditioner broke. That can happen anywhere. So what we're trying to do, and tonight we're trying to establish a limit of $150,000. Ms. Condon will share with you that approximately 85,000 of that is spoken for. And what we're going to recommend to you as a board that you authorize 150,000 to take care of day-to-day things. That should take us through the next three, four months where the board has to make a decision. Are we going to keep fixing up schools that were built 60 years ago, or are we going to have some other model? And then we can redirect some of that. I'll show you how I got gray hair. Not every kid in California goes to school with air conditioning. And if we made a decision to stop, we may have to go a year or two without air conditioning. So the 10 days a year that are really hot, that's a value judgment the board's going to have to make. So Ms. Condon, if you would please come up and share what we're doing with Lincoln and the various sites, then the board can have a decision whether we want to go ahead with even that. But I do recommend that you put a limit. Give yourself a couple months to the first of the year, and hopefully you'll be able to come to a decision that we can then say, no, that won't be there in a couple years. they'll live without air conditioning. This is California. It's Newark. You get a breeze every night. I've been here many a night. It's 6, 7 o'clock. It's pretty cool. So with that, Ms. Condon, would you share the details?

[4063] SPEAKER_29: As Mr. Schemmel explained, we're looking for 150 to help with repairs. When, if you remember back in June or in August, we came in and asked for, that we didn't have, like Mrs. Park said, we did not have an HVAC tech. The HVAC tech left in December. Since December, we have put out for applicants and no one's come or if they've come, they rejected the offer because they got more money somewhere else. So we were trying to get things fixed since February by using outside services, internal services, all sorts of things. And we decided, I said I can't go a school year without changing filters, without checking the machines. So we did a contract for P&Ms, which is preventive maintenance. In that preventive maintenance contract to address the filter issue, that was part of the P&Ms. in the processing of PMs and with the heat waves we got hit with, we had to pull people off of the PMs, the outside people we were contracting, to do services to keep the schools functionable because everyone was complaining it was so hot. So we now have actually I've actually changed almost all the filters in the school district. We've had a group of our own people coming in and doing the filters except for the sizes we have on order because there were some odd sizes that we have. But the majority of the schools are filter changed. There's still a couple I think junior high still needs more in the high school but basically the other ones are done. With that said. With them doing all the repairs and troubleshooting, they've come up with a lot of issues for service. And I started off with service. When we talk about why I came back for the money for the bond is because I started off with service for about $25,000 out of maintenance. In the reviews and in the service reports, the dollars just keep going up. And there is only 25% of the HVAC systems in the school district that have been changed. And the vendor that's working on my PM is also working on. And I have a sheet, but it's not a complete school sheet. They're working on my HVAC units, getting these serial numbers, dates, and the equipment information for the service. So by the end, hopefully, of the month, we'll know exactly what units were changed and exactly how old the units are that we have. So, we do kind of know what those 75% is and there are a lot of portables involved in the school district. So, with that said, the service contracts have come up to almost about 66%. As the result, as the service reports are coming in, we're seeing the dollars go up more and more to the point where I said, wait a minute, we've got to stop. We've got to go to the board. We've got to say, you know, the dollar limit says you've got to figure out what's going on because it's a continuation. But I didn't want to come with just what was here today because they're not finished troubleshooting the school district. And until you make a decision on whether we're going to replace the existing units that need to be replaced, and we're looking at the years right now at 2005 and 1997 are units that we still have out here. Warranty issues or lifespans on HVACs run between 12 and 16 years. So they're deteriorating as we go. Depending on the location, depending on the usage, it could be less. That HVAC unit for the Lincoln childcare cannot be fixed. I sent you the pictures of what the coils look like and the condensation thing. That is why it can't be fixed. It'll cost us more to fix it than to replace it. Yes, it's a portable. If you don't leave those kids in a portable and you put them in another classroom, we won't need to air condition that portable. But unless you find a place for childcare, that's the place they're located. And yes, portables are only supposed to be here for five years, but we have 20-year-old portables. So the 66 is where we're coming out to be approximate forward services right now, which leaves us about 83-7 left to still work with before you guys could decide when are we going to stop doing a service report. When are we going to start repairing, shutting down, or replacing? So that's kind of where we're going with this whole thing. And to address another issue with the bond money, if you read the project costs under the bond, there's, I don't want to read the whole thing, but I will read the one section in the middle where it says, in addition to the projects listed above, The repair and renovation of each of the existing school facilities may include, but not limited to, some of and all of the following. Renovations of students and staff restrooms, repair and replacement of heating and ventilation system. So you could tell me that I can't take that money out of the bond, but the bond tells me that we can. I'm not doing regular maintenance repair. We're doing extensive repairs to keep those machines running. Okay. I don't know what else to say other than that.

[4418] Ray Rodriguez: Thank you. I have a couple of board members that wanted to ask a question. Sure.

[4422] Bowen Zhang: Member John. So I do have some concerns and reservations about this item. Number one, just like I said, I think there is a genuine, I think a reasonable debate about replacement versus repair because on the agenda it says 14 plus years old have lived off their life span and we're still thinking about repairing that. I understand it would give us, buy us some couple of months of time frame so we can make a bigger decision about replace or repair. Second thing is I look at a budget source, it's a general maintenance and measure GPON where applicable. So I am not very comfortable about this language and I think I also want to echo one of the community members concern about putting a brand new stuff into a 20-year portable. If I understand correctly, the measure G bond is for new things and maintenance cost is really for repair and maintaining stuff. So yeah.

[4484] SPEAKER_29: I just read that to you about that's from the bond language. I guess you can make me a copy.

[4494] Bowen Zhang: This feels like to me should be two separate agenda, not like jammed into one. And the third thing I want to ask is if I remember correctly, obviously I wasn't there, last year, last October is when the board sort of approved a scope of authority about what Measure G1 can do at a time when four of us were not here. I will say today probably four of us, our new movement, who were not here last October, probably still don't know what the scope or the authority of where the measure G approved by the previous board can do on certain projects. So I would rather want a refresher or whatever, even a study session would be better to really tell us what the measure G bond can do, what are the things that, what category of things that the board authorized last October for the measure G bond. So yeah, so that's my comments.

[4549] Ray Rodriguez: Let me respond to your question.

[4554] SPEAKER_13: In general, Measure G bond money should be for new things. There is always a catch-all at the bottom. If you can't afford the new thing, the new car, and you have the older car, and the air conditioning goes out in the older car, but you can't spend $30,000, can you fix up your air conditioning? That's the catch-all phrase. that's at the bottom of your bond language. Now, that can be superseded by bond direction. And we will bring back the discussion that you talked about with the board saying what they wanted to spend the $10 million on. We have, I think, the criticism that I heard about we're not spending it fast enough. There's a shred of truth in that. But it's also not very prudent to spend money when the overall plan may need adjustment. The second part that you brought up, we do need to bring back to the board, which Ms. Condon is working on, every one of the units by school. So Schilling School has 22 units. Because most of your portables are not central. There's a Wal-Mart unit on the back of it, the one that makes all the noise, that's there. are very inefficient to run, when we list all those, we'll break those down by permanent building and by portable, because there's a huge difference when it's a central system versus a standalone system, like in a portable. And so those are points we need to bring you and maybe have failed to give you the whole picture. A lot of it has to do with you've had some staff changes. But we can bring that before you. That's what Western is doing right now by site. So you're going to get the high school, the junior high, and eight elementaries by room number on a spreadsheet.

[4686] Bowen Zhang: So is this urgent that we need to take action tonight? Or can we bring it back later on to have a bigger picture about, like you said, all the units? Which are the ones that really should be replaced, which one that we repair to buy us three to four months of time, and whether it's prudent to put a complete brand new unit. I understand that you are standalone. Whether it's prudent to bring a brand new stuff into a 20-year portable that might just got dismantled in two or three years.

[4716] SPEAKER_13: From an economic sense, Mr. Zhang, it's not critical. From a practical sense, of what your employees and parents expect. If you've had air conditioning, it should work. If it's broken, fix it. And what Susan's very articulately saying, why would we be putting $20,000 into a building that may not be here, should not be here in the first place? and that's a board decision because you will take some heat. We have been fixing them.

[4758] SPEAKER_29: Can I say something? You mentioned about why I put general and I put bond because some of the repairs are more of a lesser repair issue, more of a service versus a replacing of a compression motor or something like that. normal maintenance wear and tear replacements. So I would have to pull those out. I wouldn't put those through on the bond. I would leave those in the maintenance fund. So it may not, the totals on the end may not be all the same for the bond. And I also don't really want to put the total in for the new portable because it's, because the new machine, although we need it, because there's kids in there, we have to make the decision on Do we want to put the AC back on in a unit like that because it's a portable? Or do we want to, like Mr. Schimel said, do it because this is what the teachers are saying, and this is what the parents want, and this is what they expect of us because we have a unit on the system? Do we shut it off and say it no longer is functionable, and we don't use it until we decide where we're going to go further? Those are all questions I think really have to be addressed, but I don't know if that's now.

[4839] Ray Rodriguez: Can I? Okay. Member Gutierrez.

[4843] SPEAKER_33: Oh, okay. Sorry, I thought you were going to speak.

[4845] Ray Rodriguez: No, no.

[4845] SPEAKER_33: Thank you. I want to start off by saying that- And then we'll go back.

[4849] Ray Rodriguez: I'm sorry, we'll go back to Member Gjon if you want to- No, I'm done. Okay, good. Okay.

[4852] SPEAKER_33: Member Gutierrez. I want to start off by saying that as a parent, and if my child is in a room that's hot and can't focus and study, then I am going to say, put some air in it, cool it down, do whatever you need to make sure that my child is comfortable and able to learn. However, I'm a board member, you know, and I have to, that's the hat that I have on. And so my first question, yeah, is what Member John said. I need to know what I'm voting on and be clear on it. So when it says general maintenance and Measure G were applicable, it makes it very hard for me to vote because I need to have clarity as to where the money's coming from. So what am I voting on? how much money is coming from this account, how much money is coming from the other account. So I do need clarity on that. I also just wanted clarity from Mr. Schimel. I think we did talk about this, that there's this idea that Measure G is supposed to replace all the units in Newark. And you explained to me that that's not the case. It could have been a misunderstanding, a rumor that went around, but that's not the case. So just to have our community members know that, that's not true.

[4932] SPEAKER_13: That's an accurate statement you just made.

[4934] SPEAKER_33: Okay. And then my next thought here is we have so much speculation going on about what's really going to go on with our buildings. Are we tearing down? Are we not tearing down? Are we fixing? There's so much speculation. And I know that you guys are currently working on a condition assessment report, which I think would be a lot easier for us to make these kind of decisions once that assessment report is completed. Because now we know exactly what the full picture is. Because $150,000 here, $150,000 there, we can't do that. We can't afford that. We can't afford this. Yet continue that cycle is just not going It's not something that we can continue doing. And then to hear that we've also spent, you said, about $85,000? No. $60,000. No, that was incorrect. There's a total of 20,000.

[4987] SPEAKER_29: A unit at the high school through the theater came out to $20,818 to compress that, to make that system work.

[5004] SPEAKER_33: So currently out of these $150,000 that you're requesting, 20?

[5009] SPEAKER_29: There's 66 planned for service right now. That would leave us a balance of $83,700 for more to come through. And because the schools have not been inspected through the whole school district, I don't know where that figure comes from.

[5028] SPEAKER_33: And then the next thing is the fact that it's a portable.

[5033] SPEAKER_29: And there may be more portables that have repair. I mean, we're doing what we can to fix the units. I'm not looking, when we're doing service repairs, teachers don't care that it's a portable. Parents don't care that it's a portable. It's where their kids are placed. So that, yeah, so that's what kind of.

[5053] SPEAKER_33: Where I was going at is, my question, and I think it was maybe more towards the superintendent, is we're constantly hearing that our schools are not at full capacity. But we have students in a portable. So is there any other place where we can move them so we don't have to ultimately now waste money on a portable that we might not be using? And you don't have to answer now, because if there's something that you need to look into, then I understand. But then I would prefer to know that and say that maybe we can hold off on this and not vote on this today.

[5088] Ray Rodriguez: OK. I have something real quick. To me, a portable is not a portable is not a portable. For instance, a portable where kids are at all day as an additional classroom, and that's different than a portable for child care where it might just be after school. So what's where they might only be there? I mean, to the parent, even if the child's going to be an hour, so can you tell me on It would be easier for me to say, OK, on a portable where we want the kids to have air conditioning all day long, because it's being used all the time. But this particular case, we have a portable for child care. So when are the kids actually in the portable? That's my question.

[5136] SPEAKER_29: I think they have morning.

[5139] Ray Rodriguez: Morning for an hour, and then maybe in the afternoon.

[5142] SPEAKER_29: And then they have till 6 o'clock at night.

[5144] Ray Rodriguez: Right, so from 3 to 6 in the evening and then an hour in the morning.

[5147] SPEAKER_29: I don't know if they've cut out all the afternoon schedules or not, do you know? No, they do mornings and afternoons.

[5152] Ray Rodriguez: Right, so it's a little different. Mornings and afternoons. I'm sorry, Member Martinez.

[5157] SPEAKER_33: Can I just, before, one final point that I was going to ask is, and I apologize Member Martinez, was to that extent being that it is a portable unit, is something, an option like a Costco AC unit? Because it is a smaller unit, even an option.

[5176] SPEAKER_13: No, when you're talking about 900 square feet, think about it in terms of your house. Would a Costco unit do half of your house?

[5185] SPEAKER_33: A portable, we're talking about 900 square feet in a portable?

[5188] SPEAKER_13: We're talking about 900 square feet in a portable? Yes. Generally speaking, yes. So you need three units. 24 by 40 usually.

[5196] SPEAKER_29: And we have relocated some of those students in the childcares.

[5201] Elisa Martinez: Sorry I'm going to interrupt because I know we've been on this topic but I did want to I think get us moving. I too think, my opinion is, I would like to have us pull this off the agenda. I personally would like to, let's go do the homework. If we're doing the homework, let's go do it. Again, like Member Gutierrez said, my kids are in the schools. I've sat in those hot rooms and it drives me nuts. But at the same time, we do have to do the responsible thing. So let's go do the homework around what is the true recommendation. Same thing as Member Gutierrez talked about, you know, if we look at the numbers for Lincoln, do we really not have an open space that we might be able to convert to childcare? I have to believe that there's an opportunity. I would love for the district staff to look for some recommendations there. And then finally, I would like to push back on the comment about the, I know that there, we weren't here, but I know that there was board action with some recommendations on how to spend the $10 million. And I know that we spoke, Mr. Schimel, in terms of It doesn't mean that's what we have to go do, but if we are going to make changes to those, if they were just recommendations or preliminary buckets of how we wanted to waste, not waste, use the money, that we should bring that back and have a conversation. It is a record, and you know, members of the community did email me the link. I confirmed it myself. So there is that, and so in fairness, to folks that have had the continuity, We should look back at those numbers and it's on us whether we want to make those changes based on the recommendations, based on the assessments that you bring and obviously what we've got coming in terms of the big decisions on school structures. So I would recommend that we pull this item.

[5321] SPEAKER_29: We do have some that are still pending on that list as well. I do have a question if you do pend it though. What do I do with the current repairs? With the grievances? and the Ed Code violations and the information coming from parents and teachers, do we repair what we have?

[5338] Elisa Martinez: I'm sorry, which violation do we have, Ed Code violation?

[5342] SPEAKER_29: We have reports that say we're not following Ed Code because we're not fixing the units we have.

[5349] SPEAKER_36: Sorry, that's news to me, so.

[5351] SPEAKER_13: There is no Ed Code violation. There's no law in the state of California that your schools must have air conditioning.

[5359] SPEAKER_29: Not must. But our reports state that if we have a unit, it must be fixed.

[5367] Elisa Martinez: Can you please clarify that for us? Because if it's just a, what is it?

[5378] Ray Rodriguez: So do you shut it down and then say that the unit is no longer functionable?

[5382] SPEAKER_13: You could do that as a board of education. Now, recognize that your public isn't going to like that. Right. But there are many schools in the Bay Area that don't have air conditioning to begin with. And it's always about location. The one defense that I would say, their stick-built building construction, either block or wood, actually cools down better. Those portables heat up and cool down very quickly. It's like a can of Coke in a can versus a bottle. So that's why they have individual units.

[5421] Ray Rodriguez: So when we couldn't use the portable at Snow Elementary, for instance, the kids were moved into the classroom. So why couldn't we do that at Lincoln? This way, the kids would be in an air-conditioned room and we wouldn't have to spend $20,000 on a portable that maybe we can replace for, let's say, $60,000.

[5441] SPEAKER_13: I do think there's some merit in looking at your facilities, since we know they're at least 20 to 30% underutilized, can we shift some programs? Now that also, there'd be consternation among that because community members, but also we need to work with our principals and our education department, just not do it from a maintenance point of view. Okay, we'll move this and we'll move it over here. That can have a disaster.

[5468] Ray Rodriguez: That would be better than having some kids in a room, be it a portable, without air conditioning and other kids having air conditioning, it just doesn't seem fair. So in fairness to everyone, maybe trying to find a room for them that might be a better alternative.

[5486] SPEAKER_13: And your point's very well taken because the kids, it's a luck of the draw. If your air conditioning's working and the other one breaks, well, that isn't exactly fair. It wasn't planned. I'd like to make a recommendation that you lower the dollar amount to $100,000.

[5505] Ray Rodriguez: That covers everything that she needs?

[5508] SPEAKER_13: It's currently broken. And so we fix that. And that we take out of that $100,000, $50,000 out of deferred maintenance and $50,000 out of the bond. So we kind of spread it in two buckets. That way it gives the new CBO and Susan some time. They can continue fixing what they fixed. They have a little bit of wiggle room. And I would think in the month of November, the Western will have their plan finished. And you can look at the entire picture, because I've been asking that question for a couple months. What's the big picture look like? And what's the right-hand number on that spreadsheet when we look at 10 different sites?

[5558] Ray Rodriguez: And I'm fine with that recommendation, Mr. Schimel. The only thing is I'm still spending $20,000 on a 20-year-old portable. How do you address that?

[5567] SPEAKER_11: Let me speak to that. I haven't said anything yet, but I feel compelled to speak. I think as an educator, it's really difficult to know that you have one classroom that's being treated differently. And I think for the price of $20,000 to have those kids be treated the same as everyone else, I think it's worth the price. Now, I am willing to look at maybe we can move the classroom somewhere else. I don't know how quick that can happen, but it generally will disrupt other programming. I would hate to move it and then have a school lose a maker space, so we could explore that. I'm not as familiar with that site from memory. I'm happy to look at that and I think that if the board agrees to do the repairs, I would definitely support that, but look at a quicker solution. But let me share part of the first question that Member John asked. The reason why we're here is the prior board majority had given a timeout once Vanner exited. And the direction at that time was to bring in a firm to give us a long-term study. And we spent $500,000 on paying ADIS to give us a better picture of what's the long-term options and how the usefulness of our buildings are. What's our long-term facility master plan is really the charge we gave to ADIS. Now we know that's 800 million, which is huge. So the analogy of the portable that's beyond its useful life is the story of our district. Our buildings are that portable. Our buildings are largely beyond their useful life. So it is a larger conversation that has to happen. But I do think that... So that was the history. But now we're starting to finally see some of those spaces come together. I think the ADIS report and the study session we have should provide some light. I think having the consultants or the contractors we have giving us an estimate of where are we with HVAC will help give piece of that puzzle. So I think the short way of answering I think why we're where we are is because because we haven't made a larger decision some of these things are the price of just keeping things going while we make the larger decision and I know that's expensive and if we do have an elegant solution of moving kids I'm all for it. But I haven't had time to talk with staff and the principal about, I worry about the impact on the kids.

[5711] Ray Rodriguez: Yeah, even if the impact is on one child. Even if it's just on one child, we need to avoid that.

[5718] Elisa Martinez: And I would be, you know, willing to support the recommendation of, you know, having some money so we approve the funds so if we need to go do the repairs because of the concerns, I would like staff to, you know, to actually explore that. If I look at, I just looked up the Lincoln, you know, the actual enrollment versus, for example, ABGI. Significantly lower. I have to believe that there's space that would not be disruptive to the rest of the kids. So, I mean, that would, is basically the hurdle that I would want staff to overcome for the funds to actually be utilized.

[5755] Ray Rodriguez: Okay, so we have a recommendation. Mr. Schimel, could you repeat that if you don't mind?

[5763] SPEAKER_13: I'd recommend that the board change the amount from $150,000 to $100,000, that half of that money come from deferred maintenance fund, the other half from the bond, that the board have a report. We have to give all the people a little bit of chance in November about the complete status and what I described as the spreadsheet. unit number, room, and cost to repair or replace for all eight elementary, high school, and junior high. Bring it to the board. That also, by then, hopefully we'll have had two more study sessions. And you'll start to frame some of your thoughts with your new board member about, are we going to go the repair and Band-Aid approach? Or are we going to start looking at building new schools from the bottom up? That have a new lifespan. That's a much bigger decision.

[5829] Ray Rodriguez: I'm OK with that. But Ms. Condon, the portable again, we're looking at $17,000 to repair the HVAC in that portable.

[5839] SPEAKER_29: If you're going to do that. then the repair would be a replacement unit. Now, what I didn't ask, and which I can ask, is that that unit could be moved, which might help answer some of our questions, if we decide to move the portals. I don't know if we can disconnect and utilize the unit to put someplace else. I can ask that question.

[5865] Ray Rodriguez: Yeah, because we have kits in that portable right now that don't have air conditioning, is that correct?

[5870] SPEAKER_29: Right, but if what I'm saying with the vendors, they know that I can install it and disconnect it and reuse it somewhere else.

[5879] SPEAKER_11: If I may, I think there's two hurdles. I think the amendment, as I would kind of reframe and remodulate, would be doing the 50-50 split as Mr. Schimel recommended with a hurdle that staff will first of all look to see if we can move kids from the portable into the building. And if that's not possible, then look at the possibility of contracting in a way that if we do place a unit on the roof, that it would be able to move it when we don't use that portable anymore. Does that fit the spirit of what I'm hearing?

[5910] Bowen Zhang: So is the rest of the board okay with this? Yeah. Oh, I just have one. Is there a difference between the general maintenance account and the deferred maintenance account?

[5921] Ray Rodriguez: We do have a time limit on any particular item. I don't know.

[5925] SPEAKER_13: The answer is yes. It comes from two different funding sources.

[5928] Bowen Zhang: Because the recommendation is split between deferred maintenance account and measure GBOM, right?

[5933] Ray Rodriguez: Correct. So I need someone to take what Mr. Schimel said and put it into a motion.

[5940] SPEAKER_33: Okay, go ahead. I move that we vote on Mr. Schimel's recommendation.

[5946] Ray Rodriguez: That's pretty easy. I need a second.

[5950] SPEAKER_36: I second.

[5954] Ray Rodriguez: OK. Please vote. Board member number five, you can vote. Number five. OK. Thank you.

[5972] Sean Abruzzi: Who's number one? Who's number one?

[5974] Ray Rodriguez: OK. Motion passes. Student member. Did you want to say something real quick?

[5983] SPEAKER_34: I don't think any amendment to this agenda item can justify spending $17,000 on that portable for the new unit. I understand it can be relocated elsewhere. My problem is mainly the fact that this portable is still in utilization after 20 years. But also that the option was even considered of putting a new HVAC unit on there. I think that, you know, frankly, this agenda item comes half-baked. It doesn't come with all of the details in it that the board requires to make an informed decision. And for that reason, I wasn't able, you know, I can't in good faith, you know, put yes on this, even if it is a symbolic. Right. I understand.

[6033] Ray Rodriguez: Okay. So the motion passes. Thank you. And now we go to 11.2, surplus equipment. Need a motion and a second. Unless, did you want to report on this or, okay. They're all computers. Okay, good. All computers. So we need a motion and a second please.

[6053] Bowen Zhang: I move to accept the surplus equipment as it is.

[6057] Ray Rodriguez: 11.2.

[6058] SPEAKER_33: I'll second.

[6059] Ray Rodriguez: Member Gutierrez second. Please vote. Okay, let me clear it and then vote again. I want to make sure that our new board member can vote.

[6078] SPEAKER_36: Oh, vote again?

[6080] Ray Rodriguez: Okay. Okay, go ahead. Okay, your vote's not coming through. There it is. Perfect. Thank you. Okay, motion passes. Thank you. Donations report, 11.3. I need a motion and a second.

[6096] SPEAKER_33: I move that we vote on this item.

[6099] Ray Rodriguez: Okay, move that we vote on donations report.

[6104] SPEAKER_36: I second. Clear it.

[6106] Ray Rodriguez: Member Martinez seconds. Please vote. Okay, good. Excellent. Okay, motion passes. Superintendent, are you going to talk about the donation Is the Snowden notation in here that we went to, or is that? We're bringing it at the next meeting with the representatives. OK. So we need to read. I'm ready if you want. Maybe Gutierrez, can you start?

[6143] SPEAKER_33: Oh, please. OK. 400 for the Newark Memorial High School from your cause LLC, trustee for PG&E.

[6151] Ray Rodriguez: For the Puente program, right?

[6153] SPEAKER_33: For Puente program. OK.

[6156] Ray Rodriguez: Member John, did you want to read that?

[6158] Bowen Zhang: $280 for Newark Junior High School, UCAS LLC trustee for PG&E, and for the school use as determined by the principal.

[6165] Ray Rodriguez: Okay. Cesar, you want to read the next one? Do you have it?

[6167] SPEAKER_34: $500 for Newark Memorial High School, donated by Stage One Theater for theater improvement. Got it.

[6173] Ray Rodriguez: Member Martinez?

[6175] Elisa Martinez: In-kind donation for Newark Memorial High School, Stage One Theater, repair for wireless intercom system.

[6181] SPEAKER_11: And last, Superintendent. In-kind donation for Newark Unified School District from Or Endera, McDon, school supplies for distribution to school sites. Excellent. Totaling $1,180 in donations. Thank you.

[6197] Ray Rodriguez: And we did have over 300 backpacks donated for snow, and that'll be at the next one, right? Correct. OK, thank you. OK, 11.4 showers at Newmont High School. Ms. Condon, you still here? You gave us a sheet. Mr. Schimel, did you want to address that?

[6214] SPEAKER_13: We have not had showers at the high school for a while. We need to have them for the PE program. I had to thank a couple board members for calling me with clarification questions before the board meeting. That's a great practice. And I would like to clarify a couple things that brought questions. When it talked about the shower valves repair or replace, the shower valve is the part that goes on the outside. All the pipe in the wall will be replaced new. We happen to have shower valves. And so they will be inspected to see if they're in working order. If they're not in working order, they will be replaced new and the cost will go up a little bit. If they can be put on there very much like a shower valve in your home, you screw it on, it begins to leak, it's not acceptable. But we will try to use what we have if they're in good shape. I think they were taken off to prevent rust and those kinds of things four or five years ago. But the students at Newark Memorial need to take showers for PE. And this is both the boys' and girls' side.

[6288] Ray Rodriguez: OK. Thank you. So the item is for $53,205 to come out of Measure D1. The action will provide hot and cold water for the showers in the boys' and girls' locker room. Thank you for being both. To demolish, install, and repair piping, water heater, and showers at the boys' and girls' locker rooms at Newark Memorial High School. I need a motion and a second.

[6312] SPEAKER_33: I have a question.

[6313] Ray Rodriguez: Question?

[6313] SPEAKER_18: Go ahead. Go ahead.

[6318] Bowen Zhang: Oh, go ahead. Simple question. Just for my knowledge, is the shower repair or improvement part of the

[6327] SPEAKER_29: categories were the previous were approved last October where we think measure G will be used for Help me by clarifying I think the answer is yeah, but I'm not sure I understood the question It's actually it was actually under the plumbing It was under the plumbing and the plumbing we're checking to make sure there's still enough money in there There was two hundred thousand that was put on the side for plumbing and I believe that will cover the balance of the plumbing for this.

[6360] SPEAKER_33: OK, thank you. So one question for clarification on the quote. It says, eight shower valves on each locker room. So a total of 16? Mm-hmm. OK. And I'm going to be quite frank. I was not happy with this quote. I don't think it's clear enough. I am looking at this quote and thinking if I'm hiring these people, what am I getting out of it? I'm concerned with the fact that it says the cost could be a lot less if all parts are still on site. I'd like to get those numbers. And I understand, Mr. Schimel's explaining, you know, we might have some parts, but those are the kinds of numbers that we need to know. Demolition of piping not used. So I went to get some I'm not a construction expert, so in a quote of this scenario, we need to have, what does a demo work look like? What does it consist of? And this is just the kinds of things that we as board members need to have clarity on so we can know what we're going to be voting on. Because otherwise, this, and you might have some experience with this company, so that's why you're okay with the quote. It needs to be just more clear for us so we can know what kind of work we're getting and what we're actually paying for. And then to that, my question to you is, did you get any other quotes? Because as a board member, I'm expecting to maybe have three different quotes and then be able to pick from those.

[6461] SPEAKER_29: I did not get other quotes. Frank Benetti is our, I don't know what you'd call him, he is our standard plumber for Newark Unified. I'll be happy to try and get some other quotes. And I can also see if they would come in and explain what the process is. And why I say that is because it's basically because we have the old boiler heating system that no longer works. It doesn't. So what happened is several years ago, the whole piping and the units were disconnected. So they have to pull out all the piping and they have to put in a new heater. to make it work and bring it up to code and that's really why it's so expensive. But we can definitely have this gentleman come out. I can definitely try and see if we can get somebody else to to quote it. But it is.

[6514] Ray Rodriguez: There's a time thing on this isn't there.

[6516] SPEAKER_29: Well there is for the health that they actually wanted it done like in 30 days and there's no way it could be done in 30 days. But it's and you know I don't think that Because it's a 30-day notice, I'd rather get a fine than to know that you're getting what you want to get, I guess.

[6532] SPEAKER_33: For me, I will tell you, I'm comfortable with moving forward. The comments that I'm making are more future, so this doesn't happen again. Again, just looking at it, it says repair or replace. I'd like to know what is going to get repaired and what is actually going to get replaced.

[6549] SPEAKER_29: So everything is really going to be replaced except for the valves that and that's why I called him today because I was asked about using the old valves. So I said what are we going to do and he says well we're going to use what we have because the covers what they're going to use is this the asset the stainless steel covers to go over the pipes. That's what will be used but that's part of your quote. them using that. And the vows, the only thing you could say is if we went all new, that it would be no more than $2,000 for brand new vows. But basically, this quote, I agree, it's like what are you taking out and what aren't you taking out, but it's basically to cover the whole unit.

[6586] SPEAKER_33: Thank you.

[6587] Ray Rodriguez: If Mr. Bonetti is going to be doing future projects, it might be good for you to bring him sometime just so like, you know, we get a better understanding of what... Yeah, we should just put him on payroll.

[6599] SPEAKER_33: That would be... To that end, I would like to make a comment that I know that it's past practice for other schools to actually have a list of contractors that they work. So I would like it if it's something that we can... a practice that we can establish because it would be nice to have a list of of people that we can choose from. And I want to say this comment, because I know that there's always community members that say, hey, I can do that job for cheaper. I know.

[6624] SPEAKER_29: We also are working on that list. As you know, I started a little over a year ago. And there's a list called CAPA, where we go out and we put contractors and stuff on them. So there are, he's a certified backflow person, and that's basically where we go with him. And he does a lot of the plumbing. But I will be adding more people into that CAPA list.

[6646] Ray Rodriguez: Just be nice. Member Martinez.

[6650] Elisa Martinez: Just wanted to reiterate, you know, I'm comfortable supporting this today, but going forward, I'd like to know that we've got some competitive bids, because even though this person is certified and we know them, but, you know, a little pressure never hurts some competition, so.

[6669] Ray Rodriguez: Superintendent, you can answer that. Isn't there a threshold? I mean, it's nice to get the bids, but is there a dollar figure where we do that, or Mr. Schimel, where we don't?

[6681] SPEAKER_11: I think the dollar figure is well appropriate to get three bids. I think that's fine. I also think that to spend $38,000, I want to see more itemized, detailed lists. So I think we understand the spirit of going forward, and we will make that adjustment.

[6698] Ray Rodriguez: Yeah. It makes it easier when you have bids.

[6700] SPEAKER_29: And I have tried to get other people to come in and quote for plumbing. wanting to work with school districts because of the way we work. But I will find some people out there.

[6709] Ray Rodriguez: OK. OK. So we need a motion and a second.

[6714] SPEAKER_33: I move that we vote on item 11.4, showers at the Newark Memorial High School.

[6718] Ray Rodriguez: OK. Pamela Gutierrez moves that we vote on 11.4. I need a second. I second. Oh, did you want to say something else? Tell us if you want a second. Do you want a second?

[6728] SPEAKER_36: Go ahead. I second.

[6730] Ray Rodriguez: OK, next one is yours. OK. Member Martinez seconds. Please vote. Okay, motion passes. Thank you. Thank you, Ms. Condon. Appreciate it. Personnel report 12.1. Any questions? I need a motion and a second.

[6758] SPEAKER_33: I move that we vote on item 12.1, personnel report. Okay.

[6764] Ray Rodriguez: Moving that we vote on 12.1 motion. Second, please.

[6773] SPEAKER_36: I second.

[6774] Ray Rodriguez: Member Martinez seconds. Any questions on this item? OK, if not, please vote. Member Wynne. Nguyen, thank you. OK, motion passes. Five ayes. Oh, I like hearing five ayes. OK, so we got that. OK. 12.2, employment contract. Chief business official, superintendent.

[6820] SPEAKER_11: Thank you, President Rodriguez, if I may. We do have an amended contract that we'd like to share with the board and the public at this time based on the direction we were given. So I'll let everybody hand those out, and then I'll turn it over to Mrs. Saavedra.

[6841] Ray Rodriguez: This was discussed in closed session, and we vote in open.

[6847] SPEAKER_11: So I would like, if it's your pleasure, to allow Ms. Saavedra to highlight the changes.

[6853] Ray Rodriguez: Sure. HR Director, please.

[6860] SPEAKER_30: Yes, per board direction, we changed, we adjusted Article 3.4 regarding professional association. I added there were a total of $2,500. I also noticed that I added the words California Association of School Business Officials as an option for one of the two organizations that the CBO may be interested in joining. Also, another point of adjustment was 3.7 workdays positive work years that include the chief business official shall receive 12 days of sick leave annually each July 1st.

[6913] SPEAKER_33: I move that we vote on item 12.2, employment contract for the CBO.

[6917] Ray Rodriguez: I second. Please vote. Did I mess up? Let me clear it and vote again.

[6933] SPEAKER_33: I don't think Ms. Martinez is ready.

[6936] Ray Rodriguez: OK. Please vote.

[6941] SPEAKER_31: OK.

[6942] Ray Rodriguez: OK. Board member number five. You can abstain on anything, by the way, if you haven't had a chance to read up on it. That's fine. OK. We have four yeses, and our new board member, Nguyen, abstains. OK. Motion passes. Superintendent?

[6964] SPEAKER_11: I'd like to have Marie de la Cruz, please step forward to the podium and be introduced. Welcome aboard.

[6979] Marie dela Cruz: Good evening. Is this on? It's on. Good evening, President Rodriguez, board members, Superintendent Sanchez, and executive cabinet. I am excited to be here. Thank you for giving me this opportunity to serve Newark Unified as your new chief business official. You want to know a little bit about myself?

[7000] Ray Rodriguez: Yes, please.

[7002] Marie dela Cruz: So I've been in school business, public school business now for over 30 years. I started out as a school site business manager supporting school principals at a K-8 school district in San Jose, Alum Rock School District. I was there for 15 years and also served as a Facilities Administrator and a Purchasing Agent. And I went on to Eastside Union High School District as Director of Business Services. And for the last 14 years, I've served in a CVO capacity at Metropolitan Education District and Mission Valley ROP. OK.

[7040] Ray Rodriguez: So I just wanted to say, and I know Mrs. Thomas, who was on the school board over 15 years, and she was the ROP rep for us for years, she couldn't say enough about how great you were. I mean, how great you are. And I also, when I was the rep for ROP, when we first brought you on board, I think this is an excellent opportunity for us, and I'm glad that you said yes.

[7075] Marie dela Cruz: Thank you. It's been a pleasure being a part of the Newark community for over 10 years.

[7080] Ray Rodriguez: And since I was at our RP meeting earlier, I want to thank you from RP for giving us all those years. And we're looking forward to even better things coming here to Newark. Yes. But it is going to be a little different. That's you now.

[7093] Marie dela Cruz: Yes. Thank you. I'm excited to be here. I truly am. Thank you so much for this opportunity.

[7098] Ray Rodriguez: We're excited to have you. Anybody else? OK.

[7101] SPEAKER_11: Superintendent. Welcome aboard. I made a note earlier, now that you've been hired, I do want to explore expanding CTE dollars through this new potential grant that we're looking at. But CTE on our site, not necessarily at ROP, perhaps revitalizing some past programs that we had. So we'll talk about that. But I also wanted to say that it didn't go unnoticed that you've been to probably three or four meetings already in our community. So thank you. already starting to see your work ethic, so welcome aboard. Thank you.

[7137] Ray Rodriguez: Could you share with us what CTE is, if you don't mind?

[7139] SPEAKER_11: Career Technical Education.

[7141] Ray Rodriguez: Right. And I know you're an expert on that. I know a little bit about that. I know you do.

[7146] Marie dela Cruz: Yes. And we appreciate it. This new bond money will be exciting for us to take an opportunity. Yeah.

[7152] Ray Rodriguez: And thank you, Mr. Schimel, for your time here and for... He's still helping with some things. Yeah. And I appreciate it.

[7163] SPEAKER_13: Thank you. This is my last night sitting here, and Ms. Dela Cruz's office is clean. I have a little spot in what I call the bullpen out in the business area, and I'll be helping the superintendent for a few days kind of plan some of our study sessions and move us forward.

[7181] Ray Rodriguez: Thank you for doing that with the transition. That's so very important to make that all seamless in working with the superintendent and Ms. Dela Cruz. It should be just fine. OK. I appreciate it. May I comment? Yeah, go ahead.

[7193] Elisa Martinez: So welcome. Thank you. We are excited to have you. I did want to thank Mr. Schimel personally for your generosity with time to help educate us, especially some of us new folks. So thank you very much and we look forward to having you around and continue to support us. Thank you.

[7213] SPEAKER_13: Thank you and I don't say this because I'm leaving, but I think this board's got the courage to do the right thing for this district, for the next generation. And I think you're very intelligent people. And I don't say that generally to some board members. Right. I don't want to go any further. I'll get myself in trouble. Stop. Move on. But it has been a pleasure working with you and the work ethic that you have and your ability to ask staff questions in advance and work together. versus play I gotcha is admirable.

[7254] Ray Rodriguez: Thank you.

[7255] Bowen Zhang: Mr. John. Mr. Schimel, I just want to say thank you for your knowledge. Thank you for your professionalism. Thank you for your help during the transition period. And Mrs. Dela Cruz, welcome on board.

[7265] SPEAKER_33: Thank you.

[7266] Ray Rodriguez: Member Gutierrez.

[7267] SPEAKER_33: As well, congratulations and welcome, Mrs. Dela Cruz. And thank you, Mr. Schimel, for all your help and your wisdom. Because speaking for myself, I can say I learned a lot in your short time here. Thank you.

[7279] Ray Rodriguez: Welcome. So it's official.

[7281] Marie dela Cruz: Yes, I'm prepared to hit the ground running. Thank you.

[7284] Ray Rodriguez: Thank you. Thank you very much. Thank you. And thank you for hanging in there for, you know, with us, you know, since I think you got here right around 5 o'clock or so. Yes. And that was admirable. Thank you. Our meetings, hopefully in the future, our meetings will not take that long, OK?

[7302] Marie dela Cruz: No problem. Thank you again. Thank you. Thank you.

[7305] Ray Rodriguez: It's probably a lot. Right. Exactly. OK. Okay, thank you everyone for that. Okay, we move to the consent agenda. We have Ms. Parks that wants to speak on 13.7, so I'm going to pull 13.7. So I need a motion for the other items on there, 13.1 through .6. You want to pull 13.6, okay. So then we need a motion for 13.1 through 13.5 and then 13.8. I move that we approve consent agenda 13.1 to 13.8 except 13.6 and 13.7.

[7346] Bowen Zhang: Okay. Excellent way to say it. Okay. Okay. I second. I was just writing it down. I second. Okay. And open for money.

[7367] Ray Rodriguez: Member John moves, member Martinez, who moved?

[7372] SPEAKER_33: John.

[7372] Ray Rodriguez: John and Martinez second. Okay, everybody, member Martinez. Okay, thank you. Okay, 13.6, member Gutierrez.

[7386] SPEAKER_33: I just wanted to get some clarification on what this agreement was for.

[7393] SPEAKER_27: So this is an ongoing agreement that we have with MacArthur Levin that specializes in special education.

[7399] Ray Rodriguez: Thank you. OK. Need a motion and a second? OK.

[7404] SPEAKER_33: OK. Any other questions? Then I move that we vote on item 13.6.

[7407] Ray Rodriguez: OK, member Gutierrez moves. I second. Please vote.

[7413] Phuong Nguyen: I second. Oh. I second.

[7415] SPEAKER_13: You second? I second.

[7416] Ray Rodriguez: OK, member. OK, good. Member. Nguyen seconds. OK. OK. Thank you. Motion passes. Congratulations. OK. OK. 13.7, Ms. Parks. Warrant report for August 2019. Yes.

[7449] Cindy Parks: So on the warrant report, there is a check for 30,261.90 made payable to ADIS. That means that as of the end of August, you've paid ADIS $463,150.30 out of Measure G. Measure G was not approved to pay for any projects with a DO. It was not used for MOT. It was not used for Whiteford once you moved the students out of there. It was not for Area 3. Yet of the 400 and just under $97,000 that you approved for ADIS, you're at 463 that's come out of Measure G. When the board approved the contract for ADIS, on the budget source, it said fund 400, Fund 210 and Fund 250, all of your capital outlay. The board's direction at that time was to split the money as appropriate. Clearly, $463,000, at least in my opinion, of the $497,000 isn't a defining, you've spent almost all of the money on projects that you include, Again, MOT, the DO, there's a component that's supposed to be in area three according to page two of the contract, which hasn't been out in the public eye yet, so I'm assuming that's coming soon. And Whiteford is embedded in the actual facility master plan that you have that's out there now. Whiteford is actually embedded in the McGregor site, even though it's its own site. It's embedded in there. you have projects that are ATIS is working on that aren't authorized through Measure G. And yet almost all of them, all of the bills that have come through so far have been funneled through Measure G. And I'm bringing that to your attention. Thank you.

[7584] Ray Rodriguez: Thank you. Did you get a chance, Mr. Schimel, to look at that? I know you've been talking to Ms. parks on different things.

[7597] SPEAKER_13: I have not looked at that we can take a look at that and if there is a misalignment we can work with Kim Lola and find we only want to charge things in measure G that are enumerated in the bond language. Okay. And so if something was miscoded in the examples like the district office should not be part of Measure G. If they were, we'll have to redirect them someplace else. Okay.

[7624] Ray Rodriguez: And we'll do that. You're gonna work on that? Mm-hmm. Thank you. Okay, need a motion and a second for 13.7.

[7632] SPEAKER_33: I move that we vote on item 13.7 at warrant report.

[7638] Ray Rodriguez: Okay, Member Gutierrez moves. Need a second. I second. Please vote. Okay, motion passes. Okay, next. Okay, next we have the expulsion that we discussed in closed session. I need a motion and a second. Let me read it, please. Confirmation of expulsion from prior district and rehabilitation plan, detail 1920-03, September 19, 2019. The administration recommends the confirmation of the expulsion from the prior district and rehabilitation plan. So we need a motion and a second.

[7703] Bowen Zhang: I move to confirm the expulsion from the prior district and rehabilitation plan.

[7707] Ray Rodriguez: Okay, member John moves, need a second. Member Nguyen, oh that's right you weren't in there, so who seconds?

[7714] SPEAKER_36: I'll second.

[7715] Ray Rodriguez: Member Martinez seconds. Open for voting. Okay, good. The student member doesn't vote on this. Okay, member Okay, so we have four ayes. Thank you. Okay, now we're to the end of the meeting and we have Board of Education Committee Reports, Announcements, Requests, Debrief, and Discussion. Before we start that, to our new board member. We're going to be asking you if you want to be representative to different committees. And so I'll have Ms. Aquino get to you and then you see what you want. And if we have somebody in there, then maybe that person might give up being the second because we normally have one board member and then we have a second board member as the alternative. Okay. Okay, so if you want to get together with Ms. Aquino and go over it, did you have something?

[7798] SPEAKER_11: We can bring that to the next meeting.

[7799] Ray Rodriguez: Okay. Okay, is that okay, Shari, get together with? It'd probably be a group discussion. Okay, excellent. Okay, so that being said, this is when you have any requests, you want to share visiting schools or anything. Member John, you want to go first?

[7820] Bowen Zhang: Yeah, so I do have two requests. Number one is just directly coming from what we just discussed about the Measure G bond and what project can is approved under our, what projects or what category are under the scope of Measure G bond as approved by the previous board last October. So I don't know whether we need a study session on that one or a comprehensive staff report should be sufficient. I don't want to listen to, I do want to listen to the rest of the board for opinion whether we should have a study session or staff report on the scope of Measure G-Bond as approved by the previous board last October. So we know exactly what category of Measure G-Bond. And if we want to add in new stuff into the scope of Measure G-Bond. And the second one is, so the City of Newark has been conducting outreach to the new residents that just move into our new development, whether it's timber, Prima, century village or the Payshore development. So I think the next time, next month they are trying to reach out to the Payshore development which have more than 1,500 households. So they will ask if the school board have any literature or like any evidence that they want to deliver with them to introduce our school district to these new residents because Payshore is 1,500 which is a lot bigger than Tumey Mount Timber combined. So that might be the biggest area that we can serve people and so... If you want to

[7908] Ray Rodriguez: get with the superintendent and get you the literature, and then I'll be glad to go with you. Yeah. Or with the superintendent, if you want to. Sure. OK. Student member Cesar, did you want to say something, please?

[7922] SPEAKER_34: I have one announcement, and then I have two requests. The first, the announcement, Newark Morales National Honor Society is going to be doing a pet adoption fair at Newark Days. It's one of their first volunteer projects of the year. One of National Honor Society's requirements is that Its members perform service projects throughout the year. That's going to be one of their first things. It'll be Saturday and Sunday, beginning at 12.30 p.m., I believe. And I can send char the dates if I get them wrong. My second, I have my two requests. The first one, or comment mainly, is I attended the unveil workshop for ADIS, the facilities master plan. I, you know, was, I had a good time reading the facilities master plan and seeing what ADIS recommends that the district do in the future. One of the things that came to mind when I was in the workshop was the utilization of the STAR Lab. I've spoken with the superintendent last year about using the STAR Lab as a sort of STEM space. We have three major STEM clubs on campus, being robotics, rocketry, and math club. And I guess chess club you can tangentially throw in there. But all three of those clubs and its cabinets are interested in using the STAR Lab as a space to work and a space to build. Sort of like a maker space, if you will. So Mr. Superintendent, I'd like to meet with you to discuss that. The second request, and this one is a bit, it's an issue that's personal to me. Recently I had, there was a class discussion in AP Calculus and we were talking, our teacher was talking about mental health issues on campus, discussing the stress that goes along with taking on an AP course load. And it's something that isn't obviously visible to the board on a day-to-day basis, but as a student I can tell you that there is You know, there are issues with mental health with students from time to time. One of the things that I would like to discuss again with the superintendent is the possibility of an acknowledgment from the board, you know, that there is a, not an acknowledgment, but I guess an acknowledgment that we do have, that, you know, there are students who have mental health issues. And to work with the student population in order to correct them. We discussed that there are two great counselors on site, Miche and Mr. Bishop, that do great work with students. But they're mainly the ones that are at risk and not the ones that are so high academically that they tend to internalize their issues, myself included. I'll disclose that. The other thing that I was looking into and as I thought to myself was the possibility of including mental health days for students to utilize as they see fit. It's a thing that's common at universities for students to be able to email their professors and say, hey, I'm kind of having some issues and I'd like to have a mental health day. I'd like to maybe turn this assignment in a few days late. I've heard about it being done at high schools, but it's not as widespread. I think this is something that's easy to implement and it shows the students that, you know, the district and the board really care. It's, you know, I think it's a very, healthy way to address the issue. And I think the superintendent and I can have a conversation about that if we could in the near future. And those are my two requests at this time.

[8145] Ray Rodriguez: Thank you. I'd like to get together with you on that because that's part of SELPA. I was on the mental health board for the county, but it was for everyone. And then as it affects our kids, that's been transferred over to the SELPA from the county now. And maybe we can, with the superintendent, we can, you know, check with SELPA and find out the person that's involved in that so we can get together because that definitely is a big issue. Something we need to address. Thank you for that. Thank you. Okay. Member Gutierrez.

[8182] SPEAKER_33: I want to start off by saying congratulations Newark on your Newark days that started today and sorry we couldn't attend but as well. I will as well I want to add that member Martinez and myself will be doing the cake cutting ceremony on Sunday so we're excited about that and I wanted to ask executive cabinet or superintendent in I know the the social media plan that you guys were working on just want to know if the sites are ready so we can spread spread the news of the of the new social media pages And then the next thing is I wanted to see if I could get more education on this. And Cesar actually mentioned the AP classes. I had a parent this weekend tell me about apparently that their child is getting put into AP classes and the parent doesn't think that they're supposed to. And I was trying to reflect back in my experience when I was in high school, we needed to have There was pre-reqs in regards to getting into AP classes. So either I had an honors class prior to that, or if I didn't have an honors class, I had teacher approval. So I wanted to make sure if those pre-reqs are still required. And otherwise, just maybe get more education in regards to the AP requirements.

[8271] Ray Rodriguez: Thank you. OK. Martinez? And then last, member Nguyen.

[8280] Elisa Martinez: Thank you, President Rodriguez. Mr. Zhang, to answer your question about Measure G study session versus a staff presentation, I prefer a study session because I think it's more interactive and I think we all have a lot of questions. So that would be, if you're all trying to make that decision, I would request a study session as well. Regarding enrollment numbers, I'm not sure when we're due to report that out. I was going to call you a member. Director Saavedra, you had shared some preliminary numbers, but I'm not sure when we're due to see that for the public.

[8328] SPEAKER_30: And with the new, I read your email a little late today, but I'm adding that information as well. Okay, fantastic.

[8335] Elisa Martinez: Thank you. So we'll share that with the whole board. And so member Castillo, thank you very much for bringing up your concerns. Just in terms of the thoughtfulness, I think we all get caught up in the rat race and we don't, we know these things are there, but we don't address it. So I know that other folks have already volunteered to help you with this, but I think we need to be much more deliberate about that. Regarding your other item, the STAR Lab, I would love maybe if you could write another note, one of these days maybe we could tour the space together, not take too much time from your AP classes, but just walk, just to kind of get a sense, I imagine you and some of the folks have already talked about how you might want to use it. It'd be great to get that perspective. I love the idea. I'd love to be able to bring and present something tangible to the rest of the board. So thank you for that. Sorry, one more because I would be remiss if I didn't, which is Director Salinas and I did speak a little bit about shaping that counselor report, especially in light of these topics. So I would like to get a status of when we would see something from you.

[8415] SPEAKER_27: Yes, and I think I can send something in writing to everyone next week. We had our first counselor meeting. Our new pupil services coordinator, we're actually going to convene all counselors once a month. And we had a really fruitful discussion with everyone around the table. And so now we're going to start to set some targets. And so I can give a more written update to everyone. And I want to include the mental health perspective in there as well. We have some great updates around what the high school's doing in terms of a possible wellness center. But it needs to include all kids. I think you're right. We're going to the tier three. And we need to look at all of our kids who need some support.

[8454] Elisa Martinez: And my ask is, it doesn't have to be perfect. It doesn't have to be clean. But it's been months and months that at least one board member has been asking for this. But I think all of us would like to see that. So whatever update you have, I'd love to see it in the next week. Thank you. OK.

[8473] Ray Rodriguez: OK. Sorry. Member Nguyen. You came to a board meeting, you talked, and next thing you know, you're a board member. You're in the hot seat. Did you want to share with us? This is a time where the next board meeting will be easier for you, naturally. You can share a little bit about, if you want, on things that you would want us to bring to a board meeting to discuss. be safety in the schools. It could be anything that you want. So you can think about that if you want. And you don't have to do it now. So I'll shut up and let you talk. OK, good.

[8518] Phuong Nguyen: I just wanted to thank everyone tonight. It's definitely a learning curve for me. It's going to be a huge one. But I think all the topics that were brought up tonight, especially it would be great to have a study session on Measure G. I'm in awe of Cesar already. Continue with the great work that you're doing at the high school. And I'm just here today taking everything in and listening and observing. So it'll probably take me a few of these before I will make a contribution. Thank you.

[8556] Ray Rodriguez: So Patty Krista and Mrs. Larson would be very proud of you. So I just had a couple of things. Welcome. And again, thank you for putting yourself out there. I want to get with the superintendent on the November next year election. Mr. John brought up the two-year seat as opposed to the four-year seat.

[8580] SPEAKER_11: So we actually have legal clarification. We can email to the board.

[8584] Ray Rodriguez: OK, good. So I'll call you so we can chat more on that. Absolutely. OK. The enrollment reports that Member Martinez already mentioned. And then we got the email, thank you. We need to get that on the agenda so we can get those figures. I don't know how soon we can do that. And on Newark days, the birthday cake. Do we know the time? I know you said you can't be there Saturday, but this would be Sunday afternoon, 12 o'clock? Is there any way? We'd like everybody to be there at the stage, at the... Right at the community center next to the McGregor site. That will be 12 noon on Sunday. Everybody, if you can make it, that would be great. Send us an email. That would be great. I wanted permission from the board to, after the superintendent gives his report, to adjourn the meeting in memory of Mr. Alex Zonio. And I'll tell you a little bit about him after the superintendent talks. Okay, superintendent, go ahead.

[8669] SPEAKER_11: Thank you, President Rodriguez, members of the board, ladies and gentlemen. Cesar, for you, I'm happy to meet with you relative to STEM space. I'll be there Monday, so perhaps I also could talk to your coach while I'm there. So keep that in mind. I also will tell you that I am crafting an action plan based on some goals that were recently solidified by the board. And in that action plan, I'm going to be looking at grading policies. And one of the fundamental best practices of grading policy is giving kids multiple opportunities to be successful. So we'll have a conversation about that but I'm thinking you might be a good representative to be part of a committee that's looking at grading policy and how do we allow kids to have multiple opportunities to be successful. That's a fundamental element of standards based education so we'll talk more about that. But I wanted you to kind of have that in the back of your mind as we start moving in that direction. We'll get the enrollment report and we'll be sharing that with the board as requested. We'll work on a study session. the three board members have it. I do want to say in closing that to member Nguyen, you have time, you have a team, a lot of people will help you. Give yourself time to adjust and I'll provide some, whenever you have time schedule some time with me and we're happy to just kind of give you a little bit of the time so you don't feel too overwhelmed I think starting with the board handbook is a good start. And we also have some training opportunities. So I know it feels like you're drinking from a fire hose, but you have a great team here to help you. Everyone around this dais will help you. Everyone will make time for you. So breathe a little bit. Breathe a little bit. You'll be fine, and you have a good group of support here. So don't feel like you need to make all the decisions. And if I stop talking now, Ray can beat member Martinez's record. Oh, OK.

[8798] SPEAKER_36: No, actually, are you done?

[8800] SPEAKER_11: I'm done. Thank you.

[8801] Elisa Martinez: No, actually, I didn't want to. I was just pulling up the email. I apologize. Shirley had told us it's at 4 PM.

[8809] Ray Rodriguez: OK, thank you. 4 PM Sunday. So try to be there at least a half hour before, hopefully. Help you out. Pass out the cake. And I just wanted what Superintendent said. You know, you got people that are going to do everything they can to make sure that you're successful. You know, and give you all the help you need. Okay, so I wanted to say something about Mr. Alex Zonio. He was class of 2007. Alex was a member of the football, wrestling, and track and field teams. Upon graduating high school, Alex enlisted in the U.S. Army and served for 13 years, serving in Iraq and Afghanistan while on active duty. Eventually he joined law enforcement, and recently he was part of the Hayward Police Department. And I'll send each one of you his picture for the celebration they're going to have with his canine. And Alex was a police officer with Hayward PD. Alex Zonio, Z-O-N-I-O, was respected and loved by everyone who knew him. He is survived by his mother, Josefina. and his father Alex. So in his memory we'll adjourn at 10 till 10. Thank you everybody.

No minutes available.